Healthe Kids Screenings PowerChart Manual 2022 2023
2 | Page Dear Health Room Personnel, Thank you for participating in the Healthe Kids Screenings program! We have enjoyed working with you and look forward to continuing our partnership with you to ensure that the students at your school are healthy and reaching their maximum academic potential. We appreciate all you do to help make Healthe Kids a success. Healthe Kids has provided these PowerChart instructions to assist you in charting the follow up referral results Megan Roberts will be your primary contact for the follow up referral process and may be contacted at megan.roberts@cerner.com If you have additional referral questions, please feel free to contact any member of the Healthe Kids Team. Cerner Charitable Foundation is also available to assist individual children with healthrelated needs when insurance and other financial resources have been exhausted, whether or not the child was screened through the Healthe Kids program. If you would like additional information regarding the assistance process through Cerner Charitable, please contact us. Many thanks, The Healthe Kids PASSWORD_________________________________USERNAME_________________________________Team__ Use this page to record your Citrix/Powerchart username/password. Your password will expire if you have not logged in in over 30 days. If you need your password reset, plese contact one of the Healthe Kids team members.
3 | Page CITRIX/POWERCHART INSTALLATION INSTRUCTIONS PLEASE NOTE: After installation, the PowerChart application will only open using Microsoft Edge as the browser. If Google Chrome or another web browser is the default, the PowerChart application may not open. Setting up your access to PowerChart: 1. Using Microsoft edge or Internet Explorer, go to this link: Optional:https://pwx.cernerworks.com/Bookmarkthispageto make future access quicker 2. You should see the following login screen. Select “Support Links” at the bottom right of the screen. 3. Select Citrix Receiver for Windows to install the plugin that is required for your computer to communicate with the website. This is a one time operation for new or re imaged computers.
4 | Page 4. Once download is complete, select RUN, then move through the prompts on the install wizard 5. Return to the Login screen using the shortcut you created in step 1, or by typing https://pwx.cernerworks.com/ into your browser’s address bar. You will see this login prompt again: 6. Your credentials are as follows: a. Username: __________ (NOT case sensitive) b. Password: ___________ (Case sensitive) If this is your first time accessing PowerChart, the default password will be provided in person or via separate email for security reasons. Otherwise, enter the password you created previously. 7. The next screen will ask you to set up your new personal password If you already created a personal password, skip to step 8
5 | Page a. Old Password: (the default password that was just provided to you) b. New Password: (Must be at least 8 characters in length, and contain at least three of the following requirements: lowercase, uppercase, number, or symbol) c. Confirm Password: (Retype the new password you just created) d Select “OK” e. Select “OK” again on the password successfully changed screen 8. Once screen loads, select PowerChart from the list of icons: 9. If the following screen loads as shown below, the set up process was successful and setup is now complete.
1. Searching for a Specific Student: In order to chart on the student you have referral completion data for, enter the student’s name (last name, first name) into the bar highlighted below (e.g., ZZ, TEST as displayed below). Press “Enter “or click the magnifying glass to the right of the student’s name.
Students Referral Status: The Referrals Outstanding Report should be used to identify specific students and their outstanding referrals. After there has been communication with the student’s parent/guardian to obtain the necessary information regarding the referral, the following procedure should be utilized to chart the referral follow up details.
6 | Page You are now ready to chart your outstanding referrals. If you have any questions about the use of PowerChart, please e mail Megan Roberts at: ReferralMegan.roberts@cerner.comFollowUp
2. Selecting Correct Screening Appointment: An additional screen will populate once you have entered the student’s name. If the student has been screened by Healthe Kids more than once you must ensure that you select the current school year. Once you find the correct screening appointment, double click on it.
Charting Procedure
7 | Page If you select the wrong school year the referral will remain on your outstanding referral list. 3. Resolving Student Referrals: After verifying that you have selected the appropriate student’s record, select the “+” icon located next to “Forms”. 4. Healthe Referral Follow Up Report: A new screen will display. To create a Referral Follow up Report, click the box titled Healthe Referral Follow Up Report Then click on chart button
Note: Only one referral issue can be selected at a time (you must repeat step 5 for each referral issue).
8 | Page 5. Referral Issue Options: This screen will include a drop down box with the identified referral options. Use the drop down to select the appropriate referral issue.
6. Result of Follow up: Select the button for the appropriate follow up option, based on the information that you have obtained from your own re screening or from the Additionalparent/guardian.information or notes specific to the charted resolution can be documented by right clicking inside the Healthe Referral Follow Up Report box, then selecting “Comment”.
COMMENTS:
The comment functionality should be used to document additional information regarding the follow up conversations with the parent/guardian.
The result and corresponding comments should be documented once the final communication has been received from the parent. The referral follow up result and comment cannot be modified after they have been charted.
9 | Page
7. Use the comment box to report additional comments or notes from the parent/guardian or from the student’s personal care provider.
10 | Page
Explanation of Referral Follow Up Resolutions:
o Please do not use this choice for a child that was identified with a heart murmur.
o Please do not use this choice for a child that has been identified with a weight monitoring referral.
• Referral issue resolved: Child had a referral issue that parent followed up on and referral issue is no longer outstanding:
• Under provider care: Child had a referral, but provider is already aware or child has since been seen by the doctor, and the child is now being treated for this specific issue: o Child was identified with a weight monitoring referral but is already being seen by a nutritionist and being seen every 6 months by provider for monitoring.
o Child failed vision screen and was then seen by ophthalmologist. Doctor confirmed vision issue and child now has glasses.
o Please do not use this choice for a child that has been identified with a heart murmur.
• Passed school rescreen: Healthe Kids Screenings noted a referral issue during the child’s screening but when rescreened in the health room, the referral issue was no longer present: o Child failed vision exam with Healthe Kids because they did not have glasses present at screening When rescreened in health room four weeks later, child passed vision exam.
o Child was identified with a heart murmur and is now under the care of a provider.
• Passed provider rescreen: Student had a referral issue noted at Healthe Kids. The child was then seen by their primary care provider and passed screening with provider: o Student was noted to have a heart murmur when screened with Healthe Kids. Student was taken to a provider and the provider indicated that the student had an “innocent murmur” or the provider did not hear a murmur on the child.
The additional comments related to the referral follow up are important to the Healthe Kids Screenings team, as this information will be reviewed upon subsequent Healthe Kids screenings so that it can be appropriately determined if a repeat referral for the same issue is necessary.
• No longer at school: Child was screened with Healthe Kids and had a referral issue, but the child moved out of the school before referral follow up could be completed
• Parent refused follow up: Child noted to have a referral issue and parent has decided not to take any further action.
8. Saving the Chart: In order to save the information you just charted, you must click on the green check mark. If you do not click on the green check mark, it will not complete the referral you just charted on and the referral will continue to show up on the outstanding referrals report sent to you by Healthe Kids.
9. Refreshing the Screen: In order to be sure that the charted information was saved, select the refresh icon to refresh the screen.
11 | Page
o Child referred for possible signs of tooth decay. When parent was approached about seeing a dentist for follow up, parent refuses stating, “It’s not a big deal, they are just baby teeth.”
o Please do not use this option if the parent plans on getting the student follow up care. This option is truly only used when the parent does not intend to take the child for additional screening and/or treatment.
• Multiple Attempts to contact guardian were unsuccessful: Use this option when you have made several attempts to contact the parent or guardian to learn how or if the referral issue was addressed and were unable to contact them. Right click and use the comment function to document the attempts you made to follow up.
12 | Page 10. Confirming Referral Follow Up: The newly created chart, charted as Healthe Referral Follow up, should now display and be viewable within the “Forms” section of the page. The new chart will appear at the top of the list and be written in bold along with your provider number, name, and the date/time that the follow up was charted If a student has multiple referrals, a separate Referral Follow up Report must be created and charted for each individual referral issue. To create a new Referral Follow up Form for the same students, click the ‘+’ button located next to “Forms” and repeat steps 3 10 in this section.
Charting On A Different Student: To move on to your next student, click on the X to the right of the student’s name. This will close the documentation screen for this student and return to the “Searching for a Specific Student” step.
