Erasmusplus step by step v1

Call 2016

Erasmus+ project Schoolpolicy School policy

National policy National policy

EU policy EU policy

If you are planning enhancing the quality of the education within your school and your plans are part of the school policy, and also fit in the national policy and European policy for education, then your plans are fit for KA1 funding.

Resources: file:///Users/user/Desktop/eform-technical-guide_en2015-12-18.pdf file:///Users/user/Downloads/erasmus%20ka1%2019%20november%20(2).pdf 2

In short Key Action 1 (KA1) Staff mobility Applicant is either a school or cooperation of schools Focuses on a strategic approach Aiming at enhancing skills and competences Might consist of different activities like courses, job shadowing and teaching Activities have a duration between 2 days and 2 months All countries within the Erasmus+ programme are open for funding Duration of the funding is either 1 or 2 years Deadline this year is February 2nd before 12:00 CET KA1 application for schools consist of: A: General information B: Description of your organisation C: Profile of potential participators D: European Development Plan E: Description of the project F & G: Preparation of the project and its activities H: Activities in order to obtain the aims I: Impact, dissemination, evaluation J: Budget K: Project Summary KA1 Quality assessments Quality of the application is measured on: Relevance of the project Quality of the project plan and implementation Impact and dissemination

max. 30 points max. 40 points max. 30 points Total max. 100 points

In order to obtain for funding you need to have at least 60 points. On top of that you need in each part at least a 50% score.

See also: file:///Users/user/Downloads/guide%20for%20experts%20on%20quality%20assessm ent%202015%20(1).pdf

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Procedure for the application and project cycle Sign up at the Participant Portal o Only once: ECAS, PIC-code o Legal Entity Form, Financial Identification Form Fill out the application form and sent it in before the deadline The applications will be assessed by experts Informing the applicant on whether applications are accepted or rejected Start of the project between June 1st and December 31st Contract Payment of first part of the budget Mobility Tool: o Half way report (depending on duration) o Final report

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The step-by-step guidelines Introduction This document aims to be a step-by-step approach using the electronic application form (eForm) for the Erasmus+ programme actions managed by the National Agencies in the Programme Countries.

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Electronic forms catalogue In this catalogue you can find several available electronic application forms.

Please choose for schools: KA1 – Learning Mobility of Individuals à KA101 - School education staff mobility

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Adobe Reader In order to be able to properly use an Erasmus+ application form you will need to use the most recent version of Adobe Reader or Adobe Acrobat Reader DC. Here you find these programmes for free: http://get.adobe.com/reader/otherversions/ When an electronic form is downloaded from the Internet for the first time, Adobe Reader and Acrobat Reader will detect that the form has originated from a potentially unsafe location and ask you to confirm the safeness of the file.

More information on this issue: file:///Users/user/Desktop/eform-technicalguide_en2015-12-18.pdf , see page 7-11.

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The correct electronic application form First check that you have downloaded the correct form and if so please store this file on your computer.

Note 1: The field "Action Type" will show you the action type and the field of education, training and youth which the application form concerns. Do make sure you are using the right one, as your application will not display all fields that apply to your project if you submit it through a different form and may be considered as ineligible as a consequence.

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Note 2: Sometimes when downloading the eform by using one type of Internet browser it seems not to be able to get the right form in which you can work. Please try to use another browser. You might have less problems then.

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Choosing the correct National Agency Another important aspect to take into account is the National Agency to which you want to submit your application. In section B2 you find a drop-down list with the allowed Erasmus+ National Agencies through a unique code accompanied by the name of the country in the national language.

For further details about the available Erasmus+ National Agencies, please consult the following page: http://ec.europa.eu/education/erasmus-plus/national-agencies_en.htm 5

Your Participant Identification Code (PIC) For most actions, all participating organisations should use their PIC (Participant Identification Code) when filling-in an eForm. You can find more information about this code at the end of this document.

When you and your partner organisations have a PIC, you can start using these identifiers in your electronic application forms.

After you have entered it, press button "Check PIC" so that the electronic form fetches the organisation's data from the Participant Portal. In other words, you do not need to enter again in the application form the organisation data that are already registered in the Participant Portal.

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Mandatory fields Mandatory (compulsory) fields are clearly identified in electronic forms through a pink colour as depicted below.

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Filling in the e-form section after section

7.1

A lot of work In order to obtain the funding you need to do a lot of preparative work as you go through each section. But if you take your time and make the effort your work will be rewarded by a positive outcome. Keep in mind all the time that an assessor is going to read your work en this person has to get a clear picture of what you are aiming at.

Have another look at page 3 of this document: Quality of the application is measured on: Relevance of the project Quality of the project plan and implementation Impact and dissemination

max. 30 points max. 40 points max. 30 points Total max. 100 points

In order to obtain for funding you need to have at least 60 points. On top of that you need in each part at least a 50% score.

In the Guide for Experts on Quality Assessments you can find the exact item they will be looking at. Take the time to have a close look at this document; it will probably help you defining more precisely what you are aiming at.

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The budget section Filling in the e-form the budget will be partly completed based on what you have entered before.

If you are preparing an application under "KA1 - Learning Mobility of Individuals", the "Activities' Details" section will be paramount.

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ECAS, URF and PIC In order to be able to apply for funding you need to register your organisation in ECAS (European Commission Authentication Service) If you have never used any European Commission's web platform, it is very likely that you need first to create your ECAS account. This account is your personal account through which you register your organisation. This is a simple registration that you can start by choosing the option "Register".

Here you find more about ECAS: https://webgate.ec.europa.eu/cas/help.html Once you have registered with ECAS, you will be able to access the Participant Portal by logging into your ECAS account..

You will also receive an email containing the information you provided and your unique PIC. Please print this page or write down the PIC number for further reference.

You now have a proper PIC that you can use in the application forms.

8.1

Uploading supporting documents in the Participant Portal Once you have registered your organisation, you have to upload specific supporting documents. The Legal Entities Form is required for all organisations, whereas the Financial Identification Form is necessary only for the applicant organisation.

To upload the supporting documents, you should access the Participant Portal. In the Participant Portal, go to the 'Organisations' tab in the main menu and click on 'My Organisations'.

For more detailed guidelines on uploading the supporting documents, please check the User's Guide of the Unique Registration Facility (URF) and Participant Portal: http://ec.europa.eu/programmes/erasmus-plus/documents/manualurf_en.pdf

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