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United Nations Development Programme

‫برنامج األمم المتحدة اإلنمائي‬ Strengthening of the Democratic Process in Egypt

‫تعزيز العملية الديمقراطية في مصر‬

Egypt Terms of Reference

Duty Station:

Cairo, Egypt

Application deadline:

Monday 8 July 2013

Type of contract:

Individual Contract

Title:

IT Expert Lexicon of Electoral Terminology

Languages required:

English, Arabic an advantage

Duration of the assignment:

10 months

Description of the assignment:

The IT expert will develop and maintain a tri-lingual online collaborative writing tool.

1. BACKGROUND Following the successful launch of the “Arabic-French Lexicon of Electoral Terminology (Tunisia)” in Tunis and the positive reception it received from local stakeholders and partners, UNDP received several requests to develop a similar lexicon that would bring together electoral terminology from various countries in the Arab world and is now starting to develop a regional lexicon. The regional lexicon is conceived as a tri-lingual work of reference in Arabic, English and French. It will serve a two-fold aim: allow an understanding of local usage, and help bring about a measure of harmonization of terminology in the region. It will also contribute to clarifying the concepts in the fields of elections and democracy building. The lexicon will serve as a tool of reference to provide clear and accurate explanations of key terms in the field of elections. It will seek to facilitate an understanding of electoral terms and


United Nations Development Programme

‫برنامج األمم المتحدة اإلنمائي‬ Strengthening of the Democratic Process in Egypt

‫تعزيز العملية الديمقراطية في مصر‬

Egypt allow precise and correct usage in discussions, negotiations and the drafting of documents including legal texts. The regional lexicon will build on and complement existing glossaries that have been published in various countries as well as on the Tunisian lexicon. The cross-country comparative dimension is designed to contribute to the emergence of standardized terms, on the one hand, and enhance appreciation and understanding of differences on the other. In addition, it will contribute to widen the debate about elections and democratic processes in general. The development of the lexicon will be a joint initiative between UNDP electoral assistance projects in Egypt, Libya and Tunisia as well as the Regional Center in Cairo. Its implementation will be coordinated by Cairo-based Coordinator recruited by UNDP Egypt who will work with a senior international advisor. 2. SCOPE OF WORK, RESPONSIBILITIES Under the direct supervision of the Senior Advisor of the Project the IT expert will develop and maintain a tri-lingual online collaborative writing tool. The tool will allow several users (up to 20) to simultaneously collaborate on the writing of a tri-lingual document (Arabic, French, English) via a user-friendly interface, taking into account the formatting specificities of Arabic vs. Latin, as well as the constraints on multiple content on the same page. The IT expert will be responsible for making the final product available as a book in print, online and as a searchable CD-ROM. He/she will train the users of the tool and trouble-shoot any problems. 3. EXPECTED OUTPUTS/DELIVERABLES OF THE CONSULTANCY ASSIGNMENT The IT Expert is responsible for producing the following outputs: -

A user-friendly trilingual Arabic-French English online writing tool for up to 20 users Hosting and administration of the tool for a minimum of 12 months A user’s guide/manual in English A training session for the users of the tool at a location to be determined by the project Formatting/theming/design of the final product A PDF version of the final product Searchable electronic version/mini-website Searchable CD-ROM version Suggestions for solutions for triple indexing of the entries (in the 3 languages)


United Nations Development Programme

‫برنامج األمم المتحدة اإلنمائي‬ Strengthening of the Democratic Process in Egypt

‫تعزيز العملية الديمقراطية في مصر‬

Egypt In addition to this, he or she will be responsible for conducting the following activities: -

On-going maintenance of the collaborative writing tool Trouble shooting of technical problems Online support for users

Key Results The Arabic Lexicon of Electoral Terminology is produced on time, within the budget and to the highest standards of quality. 4. IMPACT OF RESULTS Various stakeholders in electoral processes across the Arab World have access to an authoritative tool that provides them with explanations of electoral terminology, both in standardized form and taking into account local variations. 5. REQUIREMENTS FOR EXPERIENCE AND QUALIFICATIONS Required skills and Experience Education Masters Degree in Computer Science, the Humanities or relevant field Experience -

A minimum 10 years’ experience in developing and building online writing software Experience of developing collaborative writing tools Experience of adapting and customizing collaborative writing software Experience in the development, production and publication of high-quality printed and electronic publications A minimum of three years’ cumulative experience of working with international organizations Training experience Knowledge and experience of the Arab world an advantage


United Nations Development Programme

‫برنامج األمم المتحدة اإلنمائي‬ Strengthening of the Democratic Process in Egypt

‫تعزيز العملية الديمقراطية في مصر‬

Egypt Language Requirements English, Arabic an advantage Corporate Competencies - Integrity, professionalism and respect for diversity; - Strong organizational and reporting skills; - Results oriented, strong team player with interpersonal and coordination skills; - Ability to work independently; - Ability to work under pressure and meet deadlines with a positive attitude; - Time management and work prioritization skills; Functional Competencies - Very strong communication and interpersonal skills, demonstrated ability to build trust; - Excellent organizational and planning skills; - Demonstrated ability to work effectively in teams, delivering through and with others; - Strong operational capacity to work with and train a large team - Demonstrated ability to multitask and work under pressure to meet deadlines; - Mastery of the relevant information and communication technology tools; 6. DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS Interested individuals must submit the following documents/information to demonstrate their qualifications to the following e-mail address: info.electionsproject@gmail.com with an email titled “IT Expert Lexicon of Electoral Terminology”, no later than Monday 8 July 2013: 1. Completed and signed P11 form including past experiences 2. Three reference letters 3. Financial proposal 7. FINANCIAL PROPOSAL Daily fee contract The financial proposal should specify the daily fee and a breakdown for all envisaged costs (all travel costs to join duty station/repatriation travel including tickets (economy class), lodging and terminal expenses will be paid at UNDP rate). Payments are made to the Individual Consultant based on the number of days worked as well as the deliverables.


United Nations Development Programme

‫برنامج األمم المتحدة اإلنمائي‬ Strengthening of the Democratic Process in Egypt

‫تعزيز العملية الديمقراطية في مصر‬

Egypt 8. EVALUATION Cumulative analysis The award of the contract will be made to the individual consultant whose offer will be evaluated and determined as: a) responsive/compliant/acceptable, and b) Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation. * Technical Criteria weight: 70 % * Financial Criteria weight: 30 % Rating Criteria Education - background and academic qualifications

Weight Factor 15

Working experience with UNDP or other UN organizations Experience in developing online tools Financial Offer

25 30 30

Total Score

100

Note: The successful candidate will be informed in writing immediately after the decision of the review panel is made in order to proceed with the assignment the following day. Number of working days at home will be included within the contract after certification from the supervisor.


Bds310 egypt unpd it expert lexicon of electoral terminology