CCAC | Official Word | May 2024

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CCAC www.californiacityclerks.org Official
CCAC MAY 2024 | VOLUME 25 ISSUE 5
CLERKS
CALIFORNIA
MESSAGE A SPECIAL CONGRATULATIONS
ANNUAL CONFERENCE
YOUR 1ST VICE PRESIDENT
TO KNOW ME…
IX ONLINE STORE TREASURER UPDATE
ENDOWMENT
Word
CITY
ASSOCIATION OF
PRESIDENT’S
2024
MESSAGE FROM
GETTING
IIMC REGION
IIMC FOUNDATION – CALIFORNIA
FUND IIMC FOUNDATION – $500 AMAZON GIFT CARD FUNDRAISER

PRESIDENT’S MESSAGE

JESSICA BLAIR, MMC

Happy May, everyone! I love this time of year. Warmer days, flowers blooming, summer activities kicking off. My son is in the thick of baseball season, so I am definitely enjoying afternoons in the sunshine watching his games. I hope spring is treating you all well.

At the end of March, I had the pleasure of representing CCAC at the Washington Municipal Clerks Association (WMCA) Annual Conference! Thank you to WMCA Past President Lisa Neissl, newly sworn-in President Elizabeth Adkisson, and the entire host committee and membership for being so welcoming and for putting on an amazing conference. The education sessions, networking, friendship, and camaraderie were heartwarming. The silent auction impressed me more than I can say – WMCA really comes through for their scholarship fundraising! It’s so interesting to see how other associations do things –some very similar, some very different. In any case, it’s an honor to represent all of you in this capacity and share what we’re doing here.

It was great seeing so many of you last month at the CCAC Annual Conference at the Hard Rock Hotel in San Diego! I hope you enjoyed it as much as I did. The weather and location were perfect, the education sessions seemed to really resonate with clerks, and the networking is always boundless with a group like you all! I want to give a special shout out to the conference planning committee (Marc Donohue, Ashton Arocho, Sylvia Bermudez, Todd Stermer, Ricca Charlon, and Mitzi Ortiz) for putting on such a great program, and our amazing Professional Development Director Holly Charlety for the lineup of education sessions and IIMC-approved 4 points!

Also, a special congratulations to our 2024 City Clerks Award of Distinction awardees! Marc, Ashton, and I presented and selected these awards as a group.

• Distinction Award (Organization, Admin, & Communications) – Andrea Sanders, City of Campbell

• Distinction Award (Leadership) – Olivia Nashed, Lodi

• Distinction Award (Special Projects) – David Carnahan, City of Sunnyvale

• Distinction Award (Education) – Joelle Fockler, City of Concord

• Distinction Award (Legislation) – Cheryl Balz, City of Chino Hills

• Distinction Award (Mentoring) – Kerry Bigelow, City of Chula Vista

• Pat Hammers Spirit Award – Ashton Arocho, City of Westminster

• Deputy of the Year – Martin McTaggart, City of San Mateo

• Lifetime Achievement Award – Patrice Olds, City of San Mateo

• Municipal Clerk of the Year – Theresa Bass, City of Anaheim

CCAC 2 PRESIDENT’S MESSAGE CITY CLERKS ASSOCIATION OF CALIFORNIA
JESSICA BLAIR

This year’s conference was the first time we were able to swear in our Board of Directors during the President’s Banquet thanks to the Bylaw Amendment passed last year. It was a nice evening and I know all of us on the Board appreciated getting sworn in in front of our peers! Hope you all enjoyed that change as well.

As part of this, we were also able to recognize outgoing President Marc Donohue in front of the membership as well – which I think is awesome! Marc did such an amazing job the past 18 months leading this Association. From the Bylaw Amendment, to executing a contract and implementing the new institute program, and so much more, the Board’s accomplishments over the past year plus really brought the association to a new level. It’s all thanks to Marc’s strong leadership and his commitment to this profession and each of you that it was able to be done. Marc, thanks again for all you’ve done! It will be nice to see him sworn in as the next Region IX Director later this month in Calgary!

Also, during the Banquet, I had the honor of taking the oath as President for the upcoming year. I deeply valued the opportunity to take the oath before the membership. I want to thank Lisa Pope for coming to swear me in. I began working for Lisa when I was just 19 years old, and she taught me everything I know. I worked for her during her years of service on the CCAC Board of Directors, so this was a full-circle moment!

For those of you who weren’t at the Banquet, I announced the association name change initiative during my speech. You should have received an email about it in mid-April as I was looking for volunteers for the at-large member seats on the committee. I promised that I would keep the membership apprised of the progress and I plan to do just that. At the time of writing this message, we are finalizing the four member seats and scheduling the first committee meeting. Next month’s message will include a list of all members on the committee as well as a recap of our first meeting. I am happy to announce that I received close to 50 responses to that call for volunteers – I appreciate you all so much and love the enthusiasm I’ve witnessed so far! I wanted to share something said by one of our peers from a special district with 11 years in the profession, which confirmed for me the necessity to get this done – “I only recently joined CCAC because I thought it was only for city clerks.” I’m really excited for this project this year and I hope you all are as well. Please don’t hesitate to reach out at any time with any questions or comments about this, or anything else. Lastly, I announced at the conference that next year’s annual conference, themed “Shaping our Future Together,” will be held at the Hilton Signia in downtown San Jose, April 29-May 2, 2025! Please save the date and I hope to see you there!

I wanted to end my first message by thanking you, the members, for entrusting me to lead this association over the next year as President. Please feel free to reach out to me with any questions, concerns, or feedback at jblair@hmbcity.com or at 650-726-8271.

CCAC 3 PRESIDENT’S MESSAGE CITY CLERKS ASSOCIATION OF CALIFORNIA

A SPECIAL CONGRATULATIONS

CCAC 4 A SPECIAL CONGRATULATIONS CITY CLERKS ASSOCIATION OF CALIFORNIA

2024 ANNUAL CONFERENCE

JESSICA BLAIR, MMC, PRESIDENT

2024 CCAC ANNUAL CONFERENCE

RESET, RECONNECT, REIMAGINE

HARD ROCK HOTEL - SAN DIEGO, CALIFORNIA

APRIL 3-5, 2024

This year’s conference was a blast! Thanks to all of you who attended, and we hope you enjoyed the week. If you haven’t yet filled out the survey, please do!

CCAC 5 2024 A NNUAL C ONFERENCE CITY CLERKS ASSOCIATION OF CALIFORNIA

This year’s education program was expanded from prior years, offering more breakout sessions for attendees. This created space for some dynamic sessions on topics such as procurement, citizen academies, lessons on Diversity, Equity and Inclusion, and Embracing Neurodiversity. These were in addition to well attended sessions on more typical topics including Elections and Records. The program also included some great general sessions around emotional intelligence such as leading through body language and cultivating mental health. Finally, the program closed out with an interactive and informative session around the use of Artificial Intelligence in our profession.

Fundraising efforts were in full swing at our 2024 Annual CCAC conference, generating additional funds for our scholarship fund. CCAC fundraisers included the Silent Auction, Live Auction, bead sales, and the Merch Store, all of which helped raise over $6,600 towards scholarships. Thank you to all our members who donated their time to the various fundraisers and special thanks to those who bid on items, purchased merchandise, and generously contributed to the fundraising.

CCAC 6 2024 A NNUAL C ONFERENCE CITY CLERKS ASSOCIATION OF CALIFORNIA

A special thanks to all of our sponsors this year! We couldn’t provide the programming we do without the support of these companies. Many of these sponsors have become friends to so many of us, and we were lucky enough to have a few new sponsors this year as well!

CCAC 7 2024 A NNUAL C ONFERENCE CITY CLERKS ASSOCIATION OF CALIFORNIA
CCAC 8 2024 A NNUAL C ONFERENCE CITY CLERKS ASSOCIATION OF CALIFORNIA

MESSAGE

FROM YOUR 1ST VICE PRESIDENT

ASHTON R. AROCHO, MMC, 1ST VICE-PRESIDENT

As I write my initial article as your 1st Vice-President, I look back on the past year serving the membership as your 2nd Vice-President. This experience has taught me so much. We as a Board of Directors successfully implemented a new educational institute, revised, and reviewed all 18 (now 19) Board policies, held a Special Election for a bylaw amendment to foster inclusivity and provide more opportunities for all members to serve, and so much more.

I’d like to thank all of you for electing me as your 1st Vice President and for who took the time to participate in the election. As I take on this new role alongside the rest of your Board of Directors, I do so with a humble and grateful mind.

My vision for the future of CCAC is to continue to make Board decisions which enhance both our association and our membership; and continue to promote and strengthen the municipal clerk profession. I take great pride in making decisions that impact and empower our fellow colleagues – to always remember our ‘why’. I’m excited to continue to connect with the membership, cultivating leaders, and enhancing professional journeys along the way. To always lead with a purpose.

Feel free to contact me with any questions or suggestions on how I can enhance my service as your 1st Vice President. Your input is valuable, and I’m here to support you in any way I can.

Thank you for your continued support.

CONTACT INFORMATION:

ASHTON R. AROCHO, MMC CITY OF WESTMINSTER E: AAROCHO@WESTMINSTER-CA.GOV

CCAC 9 MESSAGE FROM YOUR 1ST VICE PRESIDENT CITY CLERKS ASSOCIATION OF CALIFORNIA
ASHTON R. AROCHO

GETTING TO KNOW ME…

JOZI PLUT, CMC, CPMC DIRECTOR OF COMMUNICATIONS

Back in August 2006, my family and I made the move from Sonoma to San Mateo County. Little did I know, my path would lead me to the charming city of Belmont, where I stumbled upon the chance to kickstart a whole new career. Starting out as a temp, I quickly realized that this was where I belonged. Over the years, I explored various departments within the city until I found my calling in the City Clerk’s Office. I dove into learning all things Clerkdom! And in October 2021, I proudly achieved my CMC and CPMC certifications, with the MMC currently in my sights.

Feeling pretty confident in my newfound knowledge and eager to give back, I decided to throw my hat into the ring for the CCAC 2023 election. You elected me to role of CCAC Director of Communications for the next two years.

As a civil servant, I’ve had my fair share of proud moments, one of the most recent being administering the oath of office to my daughter, who’s now Belmont’s newest sworn Police Officer. It’s moments like these that make it all worth it.

Now, let’s rewind a bit. Who would’ve thought that a shy pigtailed girl from a small village atop a mountain in Slovenia would end up on American soil, chasing after the American dream with her family in tow? As a first-generation immigrant, I’ve faced my fair share of challenges – from grappling with a new culture and language to navigating a world that seemed too vast to imagine. But hey, with hard work, perseverance, and a whole lot of determination, I’ve always managed to push forward, turning every obstacle into an opportunity for growth and learning.

Family and community mean the world to me. Married with two kiddos, I find pure joy in those simple moments spent with my loved ones, soaking in every bit of laughter and togetherness. And when I’m not at City Hall, you can catch me volunteering in our small Slovenian community here in the SF Bay Area, organizing events that bring us all together for some good food, music, and friendship. Oh, and did I mention we Slovenians take our food and wine pretty seriously?

So here I am, a dedicated public servant, mentor, and all-around inspiration builder, ready to make a difference and spread some positivity wherever I go.

CCAC 10 G ETTING TO K NOW M E CITY CLERKS ASSOCIATION OF CALIFORNIA
JOZI PLUT

CLERK SMARTER ,

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CCAC 11 CITY CLERKS ASSOCIATION OF CALIFORNIA
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IIMC REGION IX ONLINE STORE

We’re thrilled to announce the grand opening of the International Institute of Municipal Clerks (IIMC) Region IX Online Store!

What an exciting opportunity to showcase our fantastic Region and commemorate the launch of our new branding/logo! Get ready to express your pride by ordering your preferred items, including t-shirts, crewnecks, hoodies, notebooks, tote bags, caps, and much more, all available in a variety of vibrant colors.

Click Here to access the online store and explore our latest merchandise: To the left is a sneak peek of some of the new merch.

If you’re attending the upcoming IIMC conference next month, don’t miss out on this fantastic chance to represent our region in style!

CCAC 12 IIMC R EGION IX O NLINE S TORE CITY CLERKS ASSOCIATION OF CALIFORNIA

TREASURER UPDATE

RICCA CHARLON, CMC, CCAC TREASURER CITY CLERK, CITY OF RIDGECREST

Below is a snapshot of the financials as of the end of February 2024.

Chase Checking:$308,681.07

US Bank Checking $0.00 LAIF: $295,956.42

Total: $604,637.49

The complete financials are attached for your review – enjoy! I am only an email away if you have a question about the financials, budget, etc. I can be reached at rcharlon@ridgecrest-ca.gov.

CCAC 13 TREASURER UPDATE CITY CLERKS ASSOCIATION OF CALIFORNIA
RICCA CHARLON

City Clerk's Association of California Balance Sheet

February 29,

CCAC 14 TREASURER UPDATE CITY CLERKS ASSOCIATION OF CALIFORNIA
9:18 PM 03/14/24 Accrual Basis
ASSETS Current Assets Checking/Savings 10000 · CASH CCAC 10100 · General Banking 10080 · General Checking-Chase (9960) 308,681.07 50,600.03258,081.04 10010 · US Bank Checking - 8960 0.00 114,502.32-114,502.32 10050 · Checking-Chase-Rgn IX
0.00 15,910.39-15,910.39 10070 · LAIF 295,956.42 311,447.36-15,490.94 Total 10100 · General Banking 604,637.49 492,460.10112,177.39 Total 10000 · CASH CCAC 604,637.49 492,460.10112,177.39 Total Checking/Savings 604,637.49 492,460.10112,177.39 Accounts Receivable 12000 · ACCOUNTS RECEIVABLE 0.00 -4,025.00 4,025.00 Total Accounts Receivable 0.00 -4,025.00 4,025.00 Other Current Assets 12300 · YourMembership Accts Receivable 42,980.00 7,025.0035,955.00 13000 · Prepaid Expenses 0.00 50,619.46-50,619.46 Total Other Current Assets 42,980.00 57,644.46-14,664.46 Total Current Assets 647,617.49 546,079.56101,537.93 TOTAL ASSETS 647,617.49 546,079.56101,537.93 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 20000 · ACCOUNTS PAYABLE 0.00 3,140.00 -3,140.00 Total Accounts Payable 0.00 3,140.00 -3,140.00 Credit Cards 25000 · Association Credit Cards 25900 · Chase Credit Cards 25910 · 9194 Chase CC Marc Donohue 0.00 5,165.71 -5,165.71 25900 · Chase Credit Cards - Other -1,298.40 0.00 -1,298.40 Total 25900 · Chase Credit Cards -1,298.40 5,165.71 -6,464.11 Total 25000 · Association Credit Cards -1,298.40 5,165.71 -6,464.11 Total Credit Cards -1,298.40 5,165.71 -6,464.11 Total Current Liabilities -1,298.40 8,305.71 -9,604.11 Page 1 of 13
As of
2024 Feb 29, 2024Feb 28, 2023$ Change
(6594)

City Clerk's Association of California Balance Sheet As of February 29, 2024

CCAC 15 TREASURER UPDATE CITY CLERKS ASSOCIATION OF CALIFORNIA
PM 03/14/24 Accrual
9:18
Basis
Feb 29, 2024Feb 28, 2023$ Change Long Term Liabilities 28000 · Designated Funds 28100 · General Scholarship Funds 40,929.39 40,929.39 0.00 28600 · Pat Hammers Memorial Sch. (N&B) 17,402.97 17,402.97 0.00 28900 · TTC funds 3,891.00 3,891.00 0.00 Total 28000 · Designated Funds 62,223.36 62,223.36 0.00 Total Long Term Liabilities 62,223.36 62,223.36 0.00 Total Liabilities 60,924.96 70,529.07 -9,604.11 Equity 30000 · NET ASSETS 31000 · Unrestricted Net Assets 289,311.85 289,311.85 0.00 Total 30000 · NET ASSETS 289,311.85 289,311.85 0.00 39999 · Retained Earnings -12,228.08 2,250.00-14,478.08 Net Income 309,608.76 183,988.64125,620.12 Total Equity 586,692.53 475,550.49111,142.04 TOTAL LIABILITIES & EQUITY 647,617.49 546,079.56101,537.93
Page 2 of 13

City Clerk's Association of California Profit & Loss July 2023 through February 2024

CCAC 16 TREASURER UPDATE CITY CLERKS ASSOCIATION OF CALIFORNIA
PM 03/14/24 Accrual
9:19
Basis
Jul '23 - Feb 24 Jul '22 - Feb 23 % Change Ordinary Income/Expense Income 41000 · MEMBERSHIP 41010 · Membership Dues 218,500.00 164,800.00 32.59% Total 41000 · MEMBERSHIP 218,500.00 164,800.00 32.59% 40100 · PROGRAM INCOME 40150 · ANNUAL PARTNERSHIPS 40151 · Diamond Annual Partnership 7,500.00 7,500.00 0.0% Total 40150 · ANNUAL PARTNERSHIPS 7,500.00 7,500.00 0.0% 43000 · CONFERENCES 43100 · Exhibitor/ Sponsor 4103.2a · Booth ($1000) 0.00 1,200.00 -100.0% 4103.2b · Additional Reps 0.00 2,350.00 -100.0% 43110 · Sponsorships 80,500.00 25,500.00 215.69% 43120 · Exhibitor Fees 8,100.00 7,200.00 12.5% Total 43100 · Exhibitor/ Sponsor 88,600.00 36,250.00 144.41% 43200 · Registration Fees Inc. Events 43250 · All Conference event 110.00 4,350.00 -97.47% 43230 · Conference Athenian Dialogue 2,000.00 1,800.00 11.11% 43220 · Banquet Tix 925.00 2,300.00 -59.78% 43240 · Advanced Academy Fees 2,100.00 1,725.00 21.74% 43210 · Conference Registration 141,105.00 93,243.75 51.33% Total 43200 · Registration Fees Inc. Events 146,240.00 103,418.75 41.41% Total 43000 · CONFERENCES 234,840.00 139,668.75 68.14% 46000 · TRAINING REVENUE 46400 · Athenian Dialogue 5,912.50 1,310.00 351.34% 46100 · Nuts & Bolts 46110 · Nuts & Bolts Central 250.00 17,150.00 -98.54% 46130 · Nuts & Bolts North 13,300.00 1,300.00 923.08% 46150 · Nuts & Bolts South 15,392.80 1,250.00 1,131.42% Total 46100 · Nuts & Bolts 28,942.80 19,700.00 46.92% 46200 · Region Meetings 46204 · Region 4 Meetings 5,300.00 0.00 100.0% 46207 · Region 7 Meetings 0.00 425.00 -100.0% 46211 · Region 11 Meetings 350.00 0.00 100.0% 46214 · Region 14 Meetings 120.00 0.00 100.0% 46215 · Region 15 Meetings 0.00 900.00 -100.0% Total 46200 · Region Meetings 5,770.00 1,325.00 335.47% 46250 · Webinar - Online Education 4,550.00 0.00 100.0% Total 46000 · TRAINING REVENUE 45,175.30 22,335.00 102.26% Total 40100 · PROGRAM INCOME 287,515.30 169,503.75 69.62% 45000 · FUNDRAISING FOR SCHOLARSHIPS Page 3 of 13

City Clerk's Association of California Profit & Loss July 2023 through February 2024

6266.14 · Region 14 Meetings Expenses

6266.15 · Region 15 Meetings Expenses

Total 67300 · Region Meetings

CCAC 17 TREASURER UPDATE CITY CLERKS ASSOCIATION OF CALIFORNIA
PM 03/14/24 Accrual
9:19
Basis
Jul '23 - Feb 24 Jul '22 - Feb 23 % Change 45100 · Scholarship Income 45200 · Dedicated Income 75400 · Scholarship Inc for Future- TTC 0.00 1,875.00 -100.0% Total 45200 · Dedicated Income 0.00 1,875.00 -100.0% Total 45100 · Scholarship Income 0.00 1,875.00 -100.0% 4608 · Other Fundraising 50.00 0.00 100.0% Total 45000 · FUNDRAISING FOR SCHOLARSHIPS 50.00 1,875.00 -97.33% Total Income 506,065.30 336,178.75 50.54% Gross Profit 506,065.30 336,178.75 50.54% Expense 60100 · PROGRAM EXPENSES 64000 · ANNUAL CONFERENCE 64450 · Audio Video 0.00 8,647.96 -100.0% 64100 · Conf. Registration Expenses 636.83 6,223.33 -89.77% 64200 · All Conference Event 3,693.00 10,750.00 -65.65% 64300 · Banquet 2,335.00 1,644.00 42.03% 64500 · Speakers 1,500.00 1,500.00 0.0% 64700 · Awards 0.00 70.63 -100.0% 64850 · Conference Staff & Logis 0.00 23.00 -100.0% 64910 · Food Costs 50,000.00 0.00 100.0% 64930 · Site visit 478.06 5,059.28 -90.55% Total 64000 · ANNUAL CONFERENCE 58,642.89 33,918.20 72.9% 67000 · TRAINING EXPENSE 67500 · Athenian Dialogue 67505 · Athenian Dialogue expenses 1,323.00 0.00 100.0% Total 67500 · Athenian Dialogue 1,323.00 0.00 100.0% 67100 · Nuts & Bolts 67120 · Nuts & Bolts North 2,500.00 0.00 100.0% 67130 · Nuts & Bolts South 8,559.49 125.00 6,747.59% Total 67100
Nuts & Bolts 11,059.49 125.00 8,747.59%
67302
924.65 0.00 100.0% 67307
0.00 644.94 -100.0% 67309
596.01 0.00 100.0% 67310
286.17 0.00 100.0% 63711
900.00 0.00 100.0% 6266.13
1,475.78 0.00 100.0%
340.00 0.00 100.0%
1,161.08 0.00 100.0%
5,683.69 644.94 781.27%
18,066.18 769.94 2,246.44%
0.00 4,945.00 -100.0%
·
67300 · Region Meetings
· Region 2 Meetings Expenses
· Region 7 Meetings Expenses
· Region 9 Meetings Expenses
· Region 10 Meetings Expenses
· Region 11 Meetings Expenses
· Region 13 Meetings Expenses
Total 67000 · TRAINING EXPENSE
67600 · Region IX Supplement Expense
Page 4 of 13

City Clerk's Association of California Profit & Loss July 2023 through February 2024

CCAC 18 TREASURER UPDATE CITY CLERKS ASSOCIATION OF CALIFORNIA
PM 03/14/24
9:19
Accrual Basis
Jul '23 - Feb 24 Jul '22 - Feb 23 % Change
SCHOLARSHIPS 68100 · Scholarships 500.00 8,868.15 -94.36% 68500 · Education Course Scholar Prgm 68530 · IIMC Online Webinar Courses 130.00 250.00 -48.0% 68500 · Education Course Scholar Prgm - Other 400.00 475.00 -15.79% Total 68500 · Education Course Scholar Prgm 530.00 725.00 -26.9% 68600
Dedicated Funds Scholarships 68620 · TTC Dedicated Scholarship 0.00 400.00 -100.0% Total 68600 · Dedicated Funds Scholarships 0.00 400.00 -100.0% Total 68000 · SCHOLARSHIPS 1,030.00 9,993.15 -89.69% Total 60100 · PROGRAM EXPENSES 77,739.07 49,626.29 56.65% 65000 · BOARD EXPENSE 65100 · Presidential Expenses 65130 · President Travel 4,248.16 7,480.57 -43.21% 65150 · President Gifts 321.56 961.11 -66.54% 65100 · Presidential Expenses - Other 489.66 0.00 100.0% Total 65100 · Presidential Expenses 5,059.38 8,441.68 -40.07% 65300 · Goal Setting 26,699.10 22,015.50 21.27% 65400 · Board Meetings 1,987.00 175.06 1,035.04% 65500 · Professional Facilitator 0.00 1,625.00 -100.0% Total 65000 · BOARD EXPENSE 33,745.48 32,257.24 4.61% 63000 · COMMITTEEES EXP. & TRAVEL 63600 · Legislative 0.00 0.00 0.0% Total 63000 · COMMITTEEES EXP. & TRAVEL 0.00 0.00 0.0% 60600 · ADMINISTRATIVE EXPENSES 61300 · Misc. Operating Expenses 63110 · Bank Fees 188.85 463.60 -59.26% 63120 · Credit Card fees 10,747.02 7,938.81 35.37% 63140 · License & Permits 25.98 0.00 100.0% 63195 · Other Miscellaneous Service Cos 144.00 25.00 476.0% 63165 · Postage, Mailing Service 36.08 1,037.76 -96.52% 63160 · Printing and Copying 139.75 147.30 -5.13% 63170 · Storage 0.00 341.57 -100.0% 63180 · Supplies 538.03 231.43 132.48% 63190 · Telephone 132.83 548.54 -75.79% 61900 · Unidentified Credit Card Charge 0.00 995.83 -100.0% Total 61300 · Misc. Operating Expenses 11,952.54 11,729.84 1.9% 62000 · PROFESSIONAL SERVICES 62100 · Accounting & Tax Prep 825.00 800.00 3.13% 62450 · Association Management Fees 65,504.49 54,639.44 19.89% 62500 · Captiol Tracker Lobbying Srvs 21,000.00 24,000.00 -12.5% 62300 · Insurance 619.46 151.00 310.24% Page 5 of 13
68000 ·
·

9:19

City Clerk's Association of California Profit & Loss July 2023 through February 2024

CCAC 19 TREASURER UPDATE CITY CLERKS ASSOCIATION OF CALIFORNIA
PM 03/14/24
Accrual Basis
Jul '23 - Feb 24 Jul '22 - Feb 23 % Change 62400 · CRM Your Membership 0.00 775.00 -100.0% 62700 · Tech-Member Services-Publicatio 1,370.57 1,261.04 8.69% Total 62000 · PROFESSIONAL SERVICES 89,319.52 81,626.48 9.43% Total 60600 · ADMINISTRATIVE EXPENSES 101,272.06 93,356.32 8.48% 61000 · OTHER EXPENSES 61200 · Inst. Dir. Conf. Attendance 563.43 0.00 100.0% Total 61000 · OTHER EXPENSES 563.43 0.00 100.0% Total Expense 213,320.04 175,239.85 21.73% Net Ordinary Income 292,745.26 160,938.90 81.9% Other Income/Expense Other Income 42000 · INVESTMENTS 42010 · LAIF Interest Earned 2,409.96 3,246.23 -25.76% Total 42000 · INVESTMENTS 2,409.96 3,246.23 -25.76% 40900 · OTHER INCOME 44500 · Handbook Revenue 200.00 740.00 -72.97% 44400 · Advertising Revenue 24,200.00 18,000.00 34.44% Total 40900 · OTHER INCOME 24,400.00 18,740.00 30.2% 44300 · Region IX Income 0.00 8,195.00 -100.0% Total Other Income 26,809.96 30,181.23 -11.17% Other Expense 61150 · Region IX Expense 4,191.23 3,148.14 33.13% 61100 · IIMC Expense 5,680.23 3,586.22 58.39% 80050 · Prior Year Adjustment 75.00 397.13 -81.11% Total Other Expense 9,946.46 7,131.49 39.47% Net Other Income 16,863.50 23,049.74 -26.84% Net Income 309,608.76 183,988.64 68.28%
13
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CCAC 20 TREASURER UPDATE CITY CLERKS ASSOCIATION OF CALIFORNIA 9:21 PM 03/14/24 Accrual Basis City Clerk's Association of California Profit & Loss Budget Performance July 2023 through February 2024 Jul '23 - Feb 24 YTD Budget$ Over BudgetAnnual Budget Ordinary Income/Expense Income 41000 · MEMBERSHIP 41010 · Membership Dues 218,500.00 133,333.36 85,166.64 200,000.00 Total 41000 · MEMBERSHIP 218,500.00 133,333.36 85,166.64 200,000.00 40100 · PROGRAM INCOME 40150 · ANNUAL PARTNERSHIPS 40153 · Gold Annual Partnership 0.00 3,500.00 -3,500.00 3,500.00 40152 · Platinum Annual Partnership 0.00 15,000.00 -15,000.00 15,000.00 40151 · Diamond Annual Partnership 7,500.00 Total 40150 · ANNUAL PARTNERSHIPS 7,500.00 18,500.00 -11,000.00 18,500.00 43000 · CONFERENCES 43100 · Exhibitor/ Sponsor 4103.2a · Booth ($1000) 0.00 0.00 0.00 0.00 4103.2b · Additional Reps 0.00 2,500.00 -2,500.00 2,500.00 43110 · Sponsorships 80,500.00 55,000.00 25,500.00 55,000.00 43120 · Exhibitor Fees 8,100.00 10,000.00 -1,900.00 10,000.00 Total 43100 · Exhibitor/ Sponsor 88,600.00 67,500.00 21,100.00 67,500.00 43200 · Registration Fees Inc. Events 43250 · All Conference event 110.00 7,000.00 -6,890.00 7,000.00 43230 · Conference Athenian Dialogue 2,000.00 3,750.00 -1,750.00 3,750.00 43220 · Banquet Tix 925.00 2,000.00 -1,075.00 2,000.00 43240 · Advanced Academy Fees 2,100.00 3,000.00 -900.00 3,000.00 43210 · Conference Registration 141,105.00 135,000.00 6,105.00 135,000.00 43200 · Registration Fees Inc. Events - Other 0.00 0.00 0.00 0.00 Total 43200 · Registration Fees Inc. Events 146,240.00 150,750.00 -4,510.00 150,750.00 Total 43000 · CONFERENCES 234,840.00 218,250.00 16,590.00 218,250.00 46000 · TRAINING REVENUE 46400 · Athenian Dialogue 5,912.50 2,000.00 3,912.50 2,000.00 46300 · Training/Meeting Sponsorship 0.00 0.00 0.00 0.00 46100 · Nuts & Bolts 46110 · Nuts & Bolts Central 250.00 15,000.00 -14,750.00 15,000.00 46130 · Nuts & Bolts North 13,300.00 15,000.00 -1,700.00 15,000.00 46150 · Nuts & Bolts South 15,392.80 15,000.00 392.80 15,000.00 Total 46100 · Nuts & Bolts 28,942.80 45,000.00 -16,057.20 45,000.00 46200 · Region Meetings 46201 · Region 1 Meetings 0.00 500.00 -500.00 500.00 46202 · Region 2 Meetings 0.00 500.00 -500.00 500.00 46203 · Region 3 Meetings 0.00 500.00 -500.00 500.00 46204 · Region 4 Meetings 5,300.00 500.00 4,800.00 500.00 46205 · Region 5 Meetings 0.00 500.00 -500.00 500.00 46206 · Region 6 Meetings 0.00 500.00 -500.00 500.00 46207 · Region 7 Meetings 0.00 500.00 -500.00 500.00 46208 · Region 8 Meetings 0.00 500.00 -500.00 500.00 46209 · Region 9 Meetings 0.00 500.00 -500.00 500.00 46210 · Region 10 Meetings 0.00 500.00 -500.00 500.00 46211 · Region 11 Meetings 350.00 500.00 -150.00 500.00 46212 · Region 12 Meetings 0.00 500.00 -500.00 500.00 46213 · Region 13 Meetings 0.00 500.00 -500.00 500.00 46214 · Region 14 Meetings 120.00 500.00 -380.00 500.00 46215 · Region 15 Meetings 0.00 500.00 -500.00 500.00 46216 · Region 16 Meetings 0.00 500.00 -500.00 500.00 Total 46200 · Region Meetings 5,770.00 8,000.00 -2,230.00 8,000.00 46250 · Webinar - Online Education 4,550.00 0.00 4,550.00 0.00 Total 46000 · TRAINING REVENUE 45,175.30 55,000.00 -9,824.70 55,000.00 Total 40100 · PROGRAM INCOME 287,515.30 291,750.00 -4,234.70 291,750.00 45000 · FUNDRAISING FOR SCHOLARSHIPS 45100 · Scholarship Income 45110 · Scholarship Fund frm Dues 0.00 500.00 -500.00 500.00 Total 45100 · Scholarship Income 0.00 500.00 -500.00 500.00 45800 · Conference Fundraisers 0.00 6,000.00 -6,000.00 6,000.00 4602 · Silent Auction 0.00 1,500.00 -1,500.00 1,500.00 4603 · CCAC Store 0.00 0.00 0.00 0.00 4608 · Other Fundraising 50.00 0.00 50.00 0.00 Total 45000 · FUNDRAISING FOR SCHOLARSHIPS 50.00 8,000.00 -7,950.00 8,000.00 Total Income 506,065.30 433,083.36 72,981.94 499,750.00 Gross Profit 506,065.30 433,083.36 72,981.94 499,750.00 Expense 60100 · PROGRAM EXPENSES 64000 · ANNUAL CONFERENCE 64470 · Mobile App 0.00 1,200.00 -1,200.00 1,200.00 64460 · Design 0.00 2,500.00 -2,500.00 2,500.00 64950 · Staff Travel 0.00 2,500.00 -2,500.00 2,500.00 64450 · Audio Video 0.00 50,000.00 -50,000.00 50,000.00 64905 · Conference Printing 0.00 5,000.00 -5,000.00 5,000.00 64100 · Conf. Registration Expenses 636.83 11,000.00 -10,363.17 11,000.00 Page 7 of 13
CCAC 21 TREASURER UPDATE CITY CLERKS ASSOCIATION OF CALIFORNIA 9:21 PM 03/14/24 Accrual Basis City Clerk's Association of California Profit & Loss Budget Performance July 2023 through February 2024 Jul '23 - Feb 24 YTD Budget$ Over BudgetAnnual Budget 64200 · All Conference Event 3,693.00 23,000.00 -19,307.00 23,000.00 64300 · Banquet 2,335.00 4,000.00 -1,665.00 4,000.00 64350 · Academy Conf. Exp 0.00 3,000.00 -3,000.00 3,000.00 64400 · Athenian Conf. Exp. 0.00 2,500.00 -2,500.00 2,500.00 64500 · Speakers 1,500.00 10,000.00 -8,500.00 10,000.00
· Awards 0.00 2,000.00 -2,000.00 2,000.00 64800 · Rooms 0.00 16,500.00 -16,500.00 16,500.00 64850 · Conference Staff & Logis 0.00 0.00 0.00 0.00 64900 · Conference Supplies, etc 0.00 0.00 0.00 0.00 64910 · Food Costs 64911 · Service Charge 0.00 24,000.00 -24,000.00 24,000.00 64912 · Tax 0.00 10,800.00 -10,800.00 10,800.00 64910 · Food Costs - Other 50,000.00 96,000.00 -46,000.00 96,000.00 Total 64910 · Food Costs 50,000.00 130,800.00 -80,800.00 130,800.00 64920 · Shipping & Mileage Conf. 0.00 500.00 -500.00 500.00 64930 · Site visit 478.06 1,000.00 -521.94 1,000.00 64000 · ANNUAL CONFERENCE - Other 0.00 0.00 0.00 0.00 Total 64000 · ANNUAL CONFERENCE 58,642.89 265,500.00 -206,857.11 265,500.00 67000 · TRAINING EXPENSE 67500 · Athenian Dialogue 67515 · Athenian Facilitator/Speaker 0.00 1,500.00 -1,500.00 1,500.00 67505 · Athenian Dialogue expenses 1,323.00 Total 67500 · Athenian Dialogue 1,323.00 1,500.00 -177.00 1,500.00 67100 · Nuts & Bolts 67110 · Nuts & Bolts Central 0.00 2,500.00 -2,500.00 2,500.00 67120 · Nuts & Bolts North 2,500.00 2,500.00 0.00 2,500.00 67130 · Nuts & Bolts South 8,559.49 2,500.00 6,059.49 2,500.00 Total 67100 · Nuts & Bolts 11,059.49 7,500.00 3,559.49 7,500.00 67300 · Region Meetings 67301 · Region 1 Meetings Expenses 0.00 500.00 -500.00 500.00 67302 · Region 2 Meetings Expenses 924.65 500.00 424.65 500.00 67303 · Region 3 Meetings Expenses 0.00 500.00 -500.00 500.00 67304 · Region 4 Meetings Expenses 0.00 500.00 -500.00 500.00 67305 · Region 5 Meetings Expenses 0.00 500.00 -500.00 500.00 67306 · Region 6 Meetings Expenses 0.00 500.00 -500.00 500.00 67307 · Region 7 Meetings Expenses 0.00 500.00 -500.00 500.00 67308 · Region 8 Meetings Expenses 0.00 500.00 -500.00 500.00 67309 · Region 9 Meetings Expenses 596.01 500.00 96.01 500.00 67310 · Region 10 Meetings Expenses 286.17 500.00 -213.83 500.00 63711 · Region 11 Meetings Expenses 900.00 500.00 400.00 500.00 6266.12 · Region 12 Meetings Expenses 0.00 500.00 -500.00 500.00 6266.13 · Region 13 Meetings Expenses 1,475.78 500.00 975.78 500.00 6266.14 · Region 14 Meetings Expenses 340.00 500.00 -160.00 500.00 6266.15 · Region 15 Meetings Expenses 1,161.08 500.00 661.08 500.00 6226.16 · Region 16 Meetings Expenses 0.00 500.00 -500.00 500.00 Total 67300 · Region Meetings 5,683.69 8,000.00 -2,316.31 8,000.00 Total 67000 · TRAINING EXPENSE 18,066.18 17,000.00 1,066.18 17,000.00 67600 · Region IX Supplement Expense 0.00 5,000.00 -5,000.00 5,000.00 68000 · SCHOLARSHIPS 68100 · Scholarships 68120 · TTC-Technical Training Clerks 0.00 0.00 0.00 0.00 68110 · MMCA Master Municipal Clrk Acad 0.00 0.00 0.00 0.00 68100 · Scholarships - Other 500.00 30,000.00 -29,500.00 30,000.00 Total 68100 · Scholarships 500.00 30,000.00 -29,500.00 30,000.00 68300 · CCAC Conference 0.00 0.00 0.00 0.00 68500 · Education Course Scholar Prgm 68560 · League, New Law & Election 0.00 0.00 0.00 0.00 68550 · CCAC Annual Conference 0.00 0.00 0.00 0.00 68540 · Athenian Dialogues 0.00 0.00 0.00 0.00 68530 · IIMC Online Webinar Courses 130.00 0.00 130.00 0.00 68500 · Education Course Scholar Prgm - Other 400.00 Total 68500 · Education Course Scholar Prgm 530.00 0.00 530.00 0.00 Total 68000 · SCHOLARSHIPS 1,030.00 30,000.00 -28,970.00 30,000.00 Total 60100 · PROGRAM EXPENSES 77,739.07 317,500.00 -239,760.93 317,500.00 65000 · BOARD EXPENSE 65100 · Presidential Expenses 65130 · President Travel 4,248.16 10,000.00 -5,751.84 10,000.00 65150 · President Gifts 321.56 1,000.00 -678.44 1,000.00 65100 · Presidential Expenses - Other 489.66 2,500.00 -2,010.34 2,500.00 Total 65100 · Presidential Expenses 5,059.38 13,500.00 -8,440.62 13,500.00 65200 · Board Travel 0.00 0.00 0.00 0.00 65300 · Goal Setting 26,699.10 35,000.00 -8,300.90 35,000.00 65400 · Board Meetings 1,987.00 0.00 1,987.00 0.00 65500 · Professional Facilitator 0.00 3,500.00 -3,500.00 3,500.00 Total 65000 · BOARD EXPENSE 33,745.48 52,000.00 -18,254.52 52,000.00 Page 8 of 13
64700
CCAC 22 TREASURER UPDATE CITY CLERKS ASSOCIATION OF CALIFORNIA 9:21 PM 03/14/24 Accrual Basis City Clerk's Association of California Profit & Loss Budget Performance July 2023 through February 2024 Jul '23 - Feb 24 YTD Budget$ Over BudgetAnnual Budget 60600 · ADMINISTRATIVE EXPENSES 61300 · Misc. Operating Expenses 63155 · Mileage - Staff 0.00 0.00 0.00 0.00 63110 · Bank Fees 188.85 650.00 -461.15 650.00 63120 · Credit Card fees 10,747.02 13,000.00 -2,252.98 13,000.00 99000 · Fraudulent Bank/Credit Card Chr 0.00 0.00 0.00 0.00 63140 · License & Permits 25.98 25.00 0.98 25.00 63195 · Other Miscellaneous Service Cos 144.00 63150 · Office/General Administrative E 0.00 500.00 -500.00 500.00 63165 · Postage, Mailing Service 36.08 200.00 -163.92 200.00 63160 · Printing and Copying 139.75 200.00 -60.25 200.00 63170 · Storage 0.00 0.00 0.00 0.00 63180 · Supplies 538.03 250.00 288.03 250.00 63190 · Telephone 132.83 700.00 -567.17 700.00 Total 61300 · Misc. Operating Expenses 11,952.54 15,525.00 -3,572.46 15,525.00 62000 · PROFESSIONAL SERVICES 62100 · Accounting & Tax Prep 825.00 800.00 25.00 800.00 62450 · Association Management Fees 65,504.49 85,168.00 -19,663.51 85,168.00 62500 · Captiol Tracker Lobbying Srvs 21,000.00 33,000.00 -12,000.00 33,000.00 62300 · Insurance 619.46 8,000.00 -7,380.54 8,000.00 62400 · CRM Your Membership 0.00 6,000.00 -6,000.00 6,000.00 62600 · Quickbooks 0.00 800.00 -800.00 800.00 62700 · Tech-Member Services-Publicatio 1,370.57 1,700.00 -329.43 1,700.00 Total 62000 · PROFESSIONAL SERVICES 89,319.52 135,468.00 -46,148.48 135,468.00 Total 60600 · ADMINISTRATIVE EXPENSES 101,272.06 150,993.00 -49,720.94 150,993.00 66000 · FUNDRAISING AND STORE EXP. 66800 · Fundraising App 0.00 1,000.00 -1,000.00 1,000.00 66600 · CCAC Store Merchandise 0.00 2,000.00 -2,000.00 2,000.00 66400 · Store Expenses for Fundraising 0.00 0.00 0.00 0.00 Total 66000 · FUNDRAISING AND STORE EXP. 0.00 3,000.00 -3,000.00 3,000.00 61000 · OTHER EXPENSES 61200 · Inst. Dir. Conf. Attendance 563.43 3,500.00 -2,936.57 3,500.00 Total 61000 · OTHER EXPENSES 563.43 3,500.00 -2,936.57 3,500.00 Total Expense 213,320.04 526,993.00 -313,672.96 526,993.00 Net Ordinary Income 292,745.26 -93,909.64 386,654.90 -27,243.00 Other Income/Expense Other Income 42000 · INVESTMENTS 42010 · LAIF Interest Earned 2,409.96 0.00 2,409.96 0.00 Total 42000 · INVESTMENTS 2,409.96 0.00 2,409.96 0.00 40900 · OTHER INCOME 44500 · Handbook Revenue 200.00 0.00 200.00 0.00 44400 · Advertising Revenue 24,200.00 40,000.00 -15,800.00 40,000.00 Total 40900 · OTHER INCOME 24,400.00 40,000.00 -15,600.00 40,000.00 44300 · Region IX Income 0.00 0.00 0.00 0.00 Total Other Income 26,809.96 40,000.00 -13,190.04 40,000.00 Other Expense 61150 · Region IX Expense 4,191.23 0.00 4,191.23 0.00 61100 · IIMC Expense 5,680.23 10,000.00 -4,319.77 10,000.00 80050 · Prior Year Adjustment 75.00 Total Other Expense 9,946.46 10,000.00 -53.54 10,000.00 Net Other Income 16,863.50 30,000.00 -13,136.50 30,000.00 Net Income 309,608.76 -63,909.64 373,518.40 2,757.00 Page 9 of 13

$400.00

$50.00 CCAC

Event, 1/11/2024 CCAC Networking Event, 1/11/2024 - Roxanne Breceda

$50.00 CCAC Networking Event, 1/11/2024 CCAC Networking Event, 1/11/2024 - Ashton Arocho

$100.00

Arocho

$100.00 Conference:Advanced Academy Advanced Academy 2024 - Roxanne Breceda 2/16/2024 Breceda

$100.00 Conference:Advanced Academy Advanced Academy - Crystal Mui

$100.00 Conference:Advanced Academy Advanced Academy - Laura Campagnolo

$100.00

$400.00

$125.00 Conference:Banquet Tickets Banquet Guest Ticket

$125.00 Conference:Banquet Tickets Banquet Guest Ticket

$375.00

$100.00 Conference:Conference Athenian Dialouge Athenian Dialogue 2024

$100.00 Conference:Conference Athenian

$1,000.00

$650.00

CCAC 23 TREASURER UPDATE CITY CLERKS ASSOCIATION OF CALIFORNIA Total Invoice Items - GL Code/Item Name Invoice Items - Item Description Invoice Date Invoice - Last Name Invoice - Organization Invoice Number
Advanced Academy Fees Municipal Clerks Institute (CMC Series 100) - Kallison Leahy 12/20/2023 Leahy City of Vista 200002902
Advanced Academy Fees Master Clerks Institute - Johanna Ota 12/19/2023 Ota City of Union City 200002851 $500.00 Advanced Academy Fees Master Clerks Institute - Daibel Fernandez-Bolt 12/19/2023 Fernandez-Bolt City of Petaluma 200002821 $400.00 Advanced Academy Fees Master Clerks Institute (CMC Series 100) - Vanessa Castillo 12/19/2023 Castillo City of Indio 200002875
$500.00
$500.00
Advanced Academy Fees Master Clerks Institute (CMC Series 100) - Weston Montgomery 12/19/2023 Montgomery City of Ojai 200002883
Advanced Academy Fees Municipal Clerks Institute (CMC Series 100) - Maggie Rodriguez 12/19/2023 Rodriguez City of Half Moon Bay 200002901
$400.00
$2,700.00
12/18/2023
City of Glendora 200002813
Networking
Breceda
12/18/2023
City of Westminster 200002817
City of Glendora 200003214
2/12/2024 Mui City of San Carlos 200003189
1/18/2024
City of San Clemente 200002963
Campagnolo
2/15/2024 Fagan Ortiz City of Santee 200003203
Conference:Advanced Academy Advanced Academy - Annette Fagan Ortiz
1/23/2024 Brown City of Newport Beach 200003030
Yodit Glaze 1/29/2024 Glaze City of South Gate 200003099
$125.00 Conference:Banquet Tickets Banquet Guest Ticket -
1/19/2024 Arocho City of Westminster 200002980
3/5/2024 Benton City of Twentynine Palms 200003267
Dillon James 1/24/2024 James City of Atascadero 200003075 $200.00
3/6/2024 Choate Granicus 200003275
Conference:Exhibitor:Exhibitor-Booth Conference Exhibit Only 2/23/2024 Bodewin ECS Imaging, Inc 200003242
2/23/2024 Schmenk JCG Technologies, Inc. 200003245
Conference:Exhibitor:Exhibitor-Booth
3/8/2024 Hyde WALZ Mail Automation 200003301
Dialouge Athenian Dialogue -
$600.00 Conference:Exhibitor:Exhibitor- Additional Exhibitor Registrant
$1,500.00
$1,500.00 Conference:Exhibitor:Exhibitor-Booth Conference Exhibit Only
$1,500.00
Conference Exhibit Only
$5,100.00
Conference:Exhibitor:Sponsorship
La Carte: Photobooth 2/23/2024 Bodewin ECS Imaging, Inc 200003242
Conference:Exhibitor:Sponsorship
3/6/2024 Choate Granicus 200003275 $5,000.00 Conference:Exhibitor:Sponsorship Conference Sponsorship: Silver Level 2/22/2024 Tilton National Demographics Corporation200003238 $2,000.00 Conference:Exhibitor:Sponsorship A La Carte: Conference WiFi 2/22/2024 Tilton National Demographics Corporation200003238 $18,000.00
A
$10,000.00
Conference Sponsorship: Gold Level
Conference:Registration 2024 CCAC Annual Conference Registration - Peggy Kuo 1/23/2024 Kuo City of Temple City 200003028 $650.00 Conference:Registration 2024 CCAC Annual Conference Registration - Brenna Koch 1/19/2024 Koch City of Escondido 200002984 $595.00 Conference:Registration 2024 CCAC Annual Conference Registration - Sarah Godinez 1/30/2024 Godinez City of Monrovia 200003119 $595.00 Conference:Registration 2024 CCAC Annual Conference Registration - Dillon James 1/24/2024 James City of Atascadero 200003075
Conference:Registration 2024 CCAC Annual Conference Registration - Roxanne Breceda 2/16/2024 Breceda City of Glendora 200003214
$595.00

$500.00

$250.00 Training:Nuts & Bolts North Nuts and Bolts (Northern): February 8 & 9, 2024 - Desiree Calleros 1/24/2024 Calleros

$450.00

$42,980.00 YM AR-February 2024

CCAC 24 TREASURER UPDATE CITY CLERKS ASSOCIATION OF CALIFORNIA $650.00 Conference:Registration 2024 CCAC Annual Conference Registration - Crystal Mui 2/12/2024 Mui City of San Carlos 200003189 $650.00 Conference:Registration 2024 CCAC Annual Conference Registration - Alondra Muñoz 1/23/2024 Muñoz City of Highland 200003020
Conference:Registration 2024 CCAC Annual Conference Registration - Laura Campagnolo 1/18/2024 Campagnolo City of San Clemente 200002963 $650.00 Conference:Registration 2024 CCAC Annual Conference Registration - Yodit Glaze 1/29/2024 Glaze City of South Gate 200003099 $650.00 Conference:Registration 2024 CCAC Annual Conference Registration - Annette Fagan Ortiz 2/15/2024 Fagan Ortiz City of Santee 200003203
Conference:Registration 2024 CCAC Annual Conference Registration - Sylvia Bermudez 1/18/2024 Bermudez Coachella Valley Water District200002971
$7,500.00 Diamond Annual Partnership Diamond Partner 3/6/2024 Choate Granicus 200003275 $300.00 Job Posting/ Advertising Job Posting 12/28/2023 Davis City of Hemet 200002925
Job Posting/ Advertising Job Posting 10/3/2023 Reynolds City of Arroyo Grande 200002705 $600.00
for
Contreras9/21/2023 Contreras City of El Monte 200002675 $75.00 Training:Athenian Dialogue Creativity, Inc: Overcoming the Unseen Forces That Stand in the Way - Khaleah8/9/2023BradshawBradshaw City of Carson 200002621 $75.00 Training:Athenian Dialogue The Confidence Code: The Science and Art of Self-Assurance – What Women Should K - Martha Alvarez 6/7/2023 Alvarez City of Manhattan Beach 200002238 $100.00 Training:Athenian Dialogue 1/26/24 - Athenian Dialogue - Siana Emmons 11/30/2023 Emmons City of Fortuna 200002763 $75.00 Training:Athenian Dialogue Athenian Leadership Dialogue –See Change Clearly: Leveraging Adversity to Sharpe - Collette Barrios 10/23/2023 Barrios City of Fresno 200002737
Training:Athenian Dialogue
Athenian Dialogue
Sharlene Tipton 11/30/2023 Tipton City of Redding 200002762
$650.00
$595.00
$6,930.00
$300.00
$125.00 Region 4 Essentials of Records Management (Sign-in
Member Rate) - Griselda
$100.00
1/26/24 -
-
to Sharpe - Janell Martin 10/12/2023 Martin City of Atwater 200002720
$75.00 Training:Athenian Dialogue Athenian Leadership Dialogue –See Change Clearly: Leveraging Adversity
in)
Hope
4/27/2023 Ithurburn City of Rocklin 200002078
$200.00 Training:Nuts & Bolts North Nuts & Bolts 6/1/23-6/2/23 (Member: Please Sign
-
Ithurburn
200003081
CCAC 25 TREASURER UPDATE CITY CLERKS ASSOCIATION OF CALIFORNIA 8:24 PM 03/14/24 Accrual Basis City Clerk's Association of California Expense Detail February 2024 Type Date Num Name Memo Amount Balance Ordinary Income/Expense Expense 60100 · PROGRAM EXPENSES 64000 · ANNUAL CONFERENCE 64100 · Conf. Registration Expenses Bill 02/05/20242/3/24 StatementCardmember Services 4Imprint/Neck Wallets 636.83 636.83 Total 64100 · Conf. Registration Expenses 636.83 636.83 64500 · Speakers Bill 02/08/2024 The Hunt Company Keynote Speaker Fee-April 3, 2023 1,500.00 1,500.00 Total 64500 · Speakers 1,500.00 1,500.00 Total 64000 · ANNUAL CONFERENCE 2,136.83 2,136.83 67000 · TRAINING EXPENSE 67300 · Region Meetings 67310 · Region 10 Meetings Expenses Bill 02/05/20242/14/24 Reimb Karl Baur Speed Coaching Catering-Region 10 286.17 286.17 Total 67310 · Region 10 Meetings Expenses 286.17 286.17 63711 · Region 11 Meetings Expenses Bill 02/05/20242/3/24 StatementCardmember Services Networking Event/Sony Tour 900.00 900.00 Total 63711 · Region 11 Meetings Expenses 900.00 900.00 6266.14 · Region 14 Meetings Expenses Bill 02/15/20242/11/24 Reimb David Carnahan {v} Region 14 Networking Event 3/1/24 340.00 340.00 Total 6266.14 · Region 14 Meetings Expenses 340.00 340.00 Total 67300 · Region Meetings 1,526.17 1,526.17 Total 67000 · TRAINING EXPENSE 1,526.17 1,526.17 Total 60100 · PROGRAM EXPENSES 3,663.00 3,663.00 65000 · BOARD EXPENSE 65300 · Goal Setting Deposit 02/02/2024101188 Hard Rock Hotel San DiegoRefund for rooms -215.51 -215.51 Total 65300 · Goal Setting -215.51 -215.51 Total 65000 · BOARD EXPENSE -215.51 -215.51 60600 · ADMINISTRATIVE EXPENSES 61300 · Misc. Operating Expenses 63120 · Credit Card fees Deposit 02/01/2024 Interest -0.01 -0.01 General Journal02/02/20242024-059 Merchant Fees-Jan24 3,279.33 3,279.32 Deposit 02/29/2024 Interest 0.00 3,279.32 Deposit 02/29/2024 Interest 0.00 3,279.32 Total 63120 · Credit Card fees 3,279.32 3,279.32 63195 · Other Miscellaneous Service Cos Bill 02/05/202417823 Association Resource CenterVimeo Renewal 144.00 144.00 Total 63195 · Other Miscellaneous Service Cos 144.00 144.00 63165 · Postage, Mailing Service Bill 02/05/202417823 Association Resource CenterPostage-Jan24 3.78 3.78 Bill 02/05/202417823 Association Resource CenterPostage-Jan24 14.15 17.93 Total 63165 · Postage, Mailing Service 17.93 17.93 63160 · Printing and Copying Bill 02/05/202417823 Association Resource CenterCopies-Dec 2023 8.74 8.74 Bill 02/05/202417823 Association Resource CenterCopies-Jan24 14.05 22.79 8:24 PM 03/14/24 Accrual Basis City Clerk's Association of California Expense Detail February 2024 Type Date Num Name Memo Amount Balance Ordinary Income/Expense Expense 60100 · PROGRAM EXPENSES 64000 · ANNUAL CONFERENCE 64100 · Conf. Registration Expenses Bill 02/05/20242/3/24 StatementCardmember Services 4Imprint/Neck Wallets 636.83 636.83 Total 64100 · Conf. Registration Expenses 636.83 636.83 64500 · Speakers Bill 02/08/2024 The Hunt Company Keynote Speaker Fee-April 3, 2023 1,500.00 1,500.00 Total 64500 · Speakers 1,500.00 1,500.00 Total 64000 · ANNUAL CONFERENCE 2,136.83 2,136.83 67000 · TRAINING EXPENSE 67300 · Region Meetings 67310 · Region 10 Meetings Expenses Bill 02/05/20242/14/24 Reimb Karl Baur Speed Coaching Catering-Region 10 286.17 286.17 Total 67310 · Region 10 Meetings Expenses 286.17 286.17 63711 · Region 11 Meetings Expenses Bill 02/05/20242/3/24 StatementCardmember Services Networking Event/Sony Tour 900.00 900.00 Total 63711 · Region 11 Meetings Expenses 900.00 900.00 6266.14 · Region 14 Meetings Expenses Bill 02/15/20242/11/24 Reimb David Carnahan {v} Region 14 Networking Event 3/1/24 340.00 340.00 Total 6266.14 · Region 14 Meetings Expenses 340.00 340.00 Total 67300 · Region Meetings 1,526.17 1,526.17 Total 67000 · TRAINING EXPENSE 1,526.17 1,526.17 Total 60100 · PROGRAM EXPENSES 3,663.00 3,663.00 65000 · BOARD EXPENSE 65300 · Goal Setting Deposit 02/02/2024101188 Hard Rock Hotel San DiegoRefund for rooms -215.51 -215.51 Total 65300 · Goal Setting -215.51 -215.51 Total 65000 · BOARD EXPENSE -215.51 -215.51 60600 · ADMINISTRATIVE EXPENSES 61300 · Misc. Operating Expenses 63120 · Credit Card fees Deposit 02/01/2024 Interest -0.01 -0.01 General Journal02/02/20242024-059 Merchant Fees-Jan24 3,279.33 3,279.32 Deposit 02/29/2024 Interest 0.00 3,279.32 Deposit 02/29/2024 Interest 0.00 3,279.32 Total 63120 · Credit Card fees 3,279.32 3,279.32 63195 · Other Miscellaneous Service Cos Bill 02/05/202417823 Association Resource CenterVimeo Renewal 144.00 144.00 Total 63195 · Other Miscellaneous Service Cos 144.00 144.00 63165 · Postage, Mailing Service Bill 02/05/202417823 Association Resource CenterPostage-Jan24 3.78 3.78 Bill 02/05/202417823 Association Resource CenterPostage-Jan24 14.15 17.93 Total 63165 · Postage, Mailing Service 17.93 17.93 63160 · Printing and Copying Bill 02/05/202417823 Association Resource CenterCopies-Dec 2023 8.74 8.74 Bill 02/05/202417823 Association Resource CenterCopies-Jan24 14.05 22.79 Page 12 of 13
CCAC 26 TREASURER UPDATE CITY CLERKS ASSOCIATION OF CALIFORNIA 8:24 PM 03/14/24 Accrual Basis City Clerk's Association of California Expense Detail February 2024 Type Date Num Name Memo Amount Balance Total 63160 · Printing and Copying 22.79 22.79 Total 61300 · Misc. Operating Expenses 3,464.04 3,464.04 62000 · PROFESSIONAL SERVICES 62100 · Accounting & Tax Prep Bill 02/05/20242/3/24 StatementCardmember Services SOS Filing Fee 25.00 25.00 Total 62100 · Accounting & Tax Prep 25.00 25.00 62450 · Association Management Fees Bill 02/01/202417736 Association Resource CenterAdmin Fee-Feb 2024 7,400.00 7,400.00 Total 62450 · Association Management Fees 7,400.00 7,400.00 62700 · Tech-Member Services-Publicatio Bill 02/05/20242/3/24 StatementCardmember Services Zoom 465.57 465.57 Total 62700 · Tech-Member Services-Publicatio 465.57 465.57 Total 62000 · PROFESSIONAL SERVICES 7,890.57 7,890.57 Total 60600 · ADMINISTRATIVE EXPENSES 11,354.61 11,354.61 Total Expense 14,802.10 14,802.10 Net Ordinary Income -14,802.10 -14,802.10 Other Income/Expense Other Expense 61100 · IIMC Expense Bill 02/15/2024IIMC Conf ReimbRandi Johl {v} IIMC Conf Reimbursement 801.56 801.56 Total 61100 · IIMC Expense 801.56 801.56 Total Other Expense 801.56 801.56 Net Other Income -801.56 -801.56 Net Income -15,603.66 -15,603.66 8:24 PM 03/14/24 Accrual Basis City Clerk's Association of California Expense Detail February 2024 Type Date Num Name Memo Amount Balance Total 63160 · Printing and Copying 22.79 22.79 Total 61300 · Misc. Operating Expenses 3,464.04 3,464.04 62000 · PROFESSIONAL SERVICES 62100 · Accounting & Tax Prep Bill 02/05/20242/3/24 StatementCardmember Services SOS Filing Fee 25.00 25.00 Total 62100 · Accounting & Tax Prep 25.00 25.00 62450 · Association Management Fees Bill 02/01/202417736 Association Resource CenterAdmin Fee-Feb 2024 7,400.00 7,400.00 Total 62450 · Association Management Fees 7,400.00 7,400.00 62700 · Tech-Member Services-Publicatio Bill 02/05/20242/3/24 StatementCardmember Services Zoom 465.57 465.57 Total 62700 · Tech-Member Services-Publicatio 465.57 465.57 Total 62000 · PROFESSIONAL SERVICES 7,890.57 7,890.57 Total 60600 · ADMINISTRATIVE EXPENSES 11,354.61 11,354.61 Total Expense 14,802.10 14,802.10 Net Ordinary Income -14,802.10 -14,802.10 Other Income/Expense Other Expense 61100 · IIMC Expense Bill 02/15/2024IIMC Conf ReimbRandi Johl {v} IIMC Conf Reimbursement 801.56 801.56 Total 61100 · IIMC Expense 801.56 801.56 Total Other Expense 801.56 801.56 Net Other Income -801.56 -801.56 Income -15,603.66 -15,603.66 Page 13 of 13

IIMC Foundation – California Endowment Fund

Help grow CCAC’s endowment to fund CMC and MMC scholarships through the IIMC Foundation! Donations are invested and interest only is used to fund scholarships for California’s CMC/MMC Institute.

CCAC’s endowment earnings are used for California municipal clerks only. Support the profession now and into the future by donating today.

CCAC 27 IIMC F OUNDATION – C ALIFORNIA E NDOWMENT F UND CITY CLERKS ASSOCIATION OF CALIFORNIA
DONATE TODAY

AUGUST 9, 2023

CHAPTER 1: Professional Development Contact Information: Siana Emmons Region 1 - Redwood Empire, semmons@ci.fortuna.ca.us

SEPTEMBER 13, 2023

CHAPTER 2: Clerk - One of the Oldest Professions

Contact Information: Amy Lind

Region 2 - Sacramento Valley, alind@auburn.ca.gov

OCTOBER 11, 2023

CHAPTER 3: Office Structure, Responsibilities, & Leadership Contact Information: Cassandra Candini-Tilton Region 3 - Central Valley, ccandini@ci.manteca.ca.us

NOVEMBER 8, 2023

CHAPTER 4: Community Relations & Communications Contact Information: Melissa Herman Region 4 - S. San Joaquin Valley, MHermann@tulare.ca.gov

JANUARY 10, 2024

CHAPTER 5: Legislative Procedures Contact Information: Christina Rudsell Region 5 - Desert Mountain, crudsell@barstowca.org

FEBRUARY 14, 2024

CHAPTER 6: Board, Commissions, & Committees

Contact Information: Genoveva Rocha

Region 6 - Inland Empire, Rocha_Ge@sbcity.org

MARCH 13, 2024

CHAPTER 7: Meetings, Agendas, Minutes, Follow-up Contact Information: John Paul Maier Region 7 - Riverside County, JMaier@hemetca.gov

APRIL 10, 2024

CHAPTER 8: Elections Contact Information: Roxanne Breceda Region 8 - Imperial County, rbreceda@cityofglendora.org

MAY 8, 2024

CHAPTER 9: Establishing Districts & Redistricting Contact Information: Kerry Bigelow

Region 9 - San Diego County, Kbigelow@chulavistaca.org

JUNE 12, 2024

CHAPTER 10: City Boundaries & Other Jurisdictional Changes Contact Information: Theresa Bass Region 10 - Orange County, tbass@anaheim.net

JULY 10, 2024

CHAPTER 11: Assessments, Licenses, & Other Financial Duties Contact Information: Ericka Hernandez

Region 11 - Los Angeles County, ehernandez@cityofrosemead.org

AUGUST 14, 2024

CHAPTER 12: Projects, Grants, Capital Improvements Contact Information: Roxanne Breceda

Region 12 - Channel Counties, rbreceda@cityofglendora.org

SEPTEMBER 11, 2024

CHAPTER 13: Deeds & Deed Processing Contact Information: Nova Romero Region 13 - Monterey Bay, nromero@ci.carmel.ca.us

OCTOBER 9, 2024

CHAPTER 14: Procurement Process

Contact Information: David Carnahan

Region 14 - Peninsula, DCarnahan@sunnyvale.ca.gov

NOVEMBER 13, 2024

CHAPTER 15:

Administrative & Legal Filings

Contact Information: Marsha Moore

Region 15 - East Bay, marsha.moore@dublin.ca.gov

JANUARY 8, 2025

CHAPTER 16:

Records Management

Contact Information: Roxanne Breceda

Region 16 - North Bay, rbreceda@cityofglendora.org

CCAC 28 IIMC F OUNDATION – C ALIFORNIA E NDOWMENT F UND CITY CLERKS ASSOCIATION OF CALIFORNIA

IIMC Foundation –$500 Amazon Gift Card Fundraiser

A $500 Amazon gift card, graciously donated by President Mary Ann Hess, is being raffled by the Foundation. Tickets are $10 each or 3 for $25. Please help the Foundation promote this fundraiser within your regions. The fundraiser ends on June 4, 2024.

Thank you for your support of the IIMC Foundation!

CCAC 29 IIMC F OUNDATION – $500 A MAZON G IFT C ARD F UNDRAISER CITY CLERKS ASSOCIATION OF CALIFORNIA
DONATE TODAY
2023 VENDOR OF THE YEAR THANK YOU CCAC H o s t e d e - f i l i n g s y s t e m s F o r m 7 0 0 C a m p a i g n S t a t e m e n t s L o b b y i s t o r d i n a n c e f i l i n g s Contact: Tom Diebert diebert@netfile.com www.netfile.com

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