jobinar Speaker Guide

Jobinar Speaker Guide

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Jobinar makes engaging with talent simple and smart. You connect from wherever you are, to wherever your talent is.

A jobinar is a one-to-many interaction, between your company and an audience.

In the form of a Q&A session, Attendees ask written questions, which are moderated and then answered in video format by the Speakers.

Your role

MODERATOR

As a Speaker, you will be your company’s

ambassador — You are the face of your company — You engage with the attendees with your energy, enthusiasm and valuable answers to their questions

The other roles The Maestro creates the jobinar, chooses the Speaker and Moderator and will be your contact-person throughout the creation and organization process. They will organize briefings with everyone involved and set clear goals for the jobinar.

ATTENDEES

Your role

The Attendee watches the jobinar and asks questions (live jobinars only).

After the live-session, the broadcasted video is available for replay.

SPEAKERS

The Speaker answers the questions from the Attendees selected by the Moderator and runs the broadcast.

The Moderator selects, approves and publishes the questions that you as a Speaker will answer. answer

select

You will be working with the other users to create and hold your jobinars.

Once selected, questions are published by the Moderator and appear on the Speaker’s studio to be answered in the broadcast.

The Moderator selects, approves and edits questions before and during the live.

ask

WELCOME TO JOBINAR

Welcome to jobinar

Jobinar Speaker Guide

Run a test session with the Moderator to: 1. test your equipment 2. familiarise yourself with the platform

Hold a meeting with the Moderator and other Speakers (if applicable) to discuss the theme and direction of your jobinar

! Preferably use an Ethernet connection, or move yourself closer to your WiFi router

! Avoid wearing stripes, sequins or small repetitive patterns (circles, lines or flowers) as it will flicker on camera

The Maestro gives the jobinar team an overview of the number of registrations

DURING

1 HOUR BEFORE

! Think about the lighting, background and your clothing. Position yourself in a well-lit room, but not backlit

Write and prepare answers to the questions you ‘must’ answer during the broadcast

The Moderator gives an indication on the first questions from the audience. The Speaker(s) can prepare some answers

! Once a question is validated by the Moderator, it is published and cannot be skipped. If you do not want to answer that question, give a general answer

! Use the same equipment and connection in the test as the one you want to use in the broadcast jobinar

Refresh your memory on the platform’s functionality, do a technical test and perfect your image on screen

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1 DAY BEFORE

1 WEEK BEFORE

Read the questions and establish the way you will answer the questions, especially if you are several Speakers

Be efficient at timekeeping and set the right pace.

(A typical pacing is 10 questions per 30 minutes) !

PREPARING A JOBINAR

Preparing a jobinar

Give personal examples and unique insights into your company to create a stronger sense of proximity with the attendees

Once you have answered a question, remember to click 'Next Question' before moving on

ENDING In the conclusion, include any followup instructions so the Attendees know how to proceed

AFTER The Maestro now has access to statistics on the Attendees’ engagement as well as a list of all questions asked

JOINING THE PLATFORM

Joining the platform

Jobinar Speaker Guide

Your invitation email

— Once the Maestro invites you to be a speaker, you will receive an email

Dear Steve, Matthew Maskle invites you to join the upcoming jobinar Relocating to Singapore - your next career move on 2020/04/17 10:30 GMT as speaker.

Click here to join

— In the email, click “Click here to join” to join the jobinar platform

— You will arrive on the jobinar Studio landing page, where you will see the name of the jobinar, who the other speakers are, who the moderator is, who your Maestro is and some tips

How to proceed in case IE is the corporate default browser? See page 9

If you have any questions, please contact wondercompany2020+maestro2@gmail.com.

Your jobinar Team

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JOINING THE PLATFORM

Joining the platform

Technical test

— Click on “Test Video” to perform a technical test (video/audio/internet connection)

— An informative pop-up will open about the test. You will need to click “Launch the test” to perform the test

— A new tab – please select the camera and microphone you want to be using for the recording and click “Allow” — When the test has been performed, check that the results are as follows: green tick boxes for the servers and excellent expected video and audio quality — If your test has been successful, close the tab. If not, check your computer settings (audio/video) or with your IT-department

Jobinar Speaker Guide

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JOINING THE PLAFTORM

Joining the platform

Starting the broadcast

— Click on “Join as speaker” to go to the Speaker studio, where you can start the broadcast Your webcam should be used by jobinar only and no other software.

— This leads you to the speaker studio. Here you will see the other speakers (if there are any AND if they have already joined the session) as well as the published questions.

Until you start broadcasting, what you say in the Speaker Studio is not shared with the attendees.

— Click on “Start broadcasting” when you are ready to begin broadcasting.

The “Start broadcasting” button will only be visible when the time to start the session (set by your Maestro) has come.

If you are several speakers, choose one speaker who takes the responsibility to start and end the chat and who navigates through the questions.

Once you start the broadcasting, you cannot stop, as if you stop the jobinar will be ended.

Jobinar Speaker Guide

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JOINING THE PLATFORM

Joining the platform

Holding the jobinar

— When the session has started, you will see that the first question is the “Introduction” and that you are “ON AIR”.

Starting from that moment, you will be visible to the attendees on the website (with a few seconds of delay).

— You will start with the introduction by saying a few words (welcoming the audience, introducing the Speakers and the objectives of the jobinar) and then answer the questions in the order chosen by your Moderator.

Please note that the introduction is always the first and the conclusion always the last topic. All other topics/questions will be added inbetween by the moderator.

— Once you have finished answering the current question, click on "Next question“.

Clicking ‘Next Question’ after each answer splits the video clip into separate chapters, which makes the jobinar easily navigable in Replay

— This is how the Attendees will see the jobinar in Replay mode, with the chaptered questions

Jobinar Speaker Guide

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JOINING THE PLATFORM

Joining the platform Sharing your screen — Click on “Share screen” if at a certain moment you want to share your screen with the audience. You can choose which screen or application window you will share.

The preview in the studio will be small, but it will fill the video frame on the attendee’s device

— Once you have finished sharing your screen, click on "Stop sharing" in the Speaker's studio to fully stop the screensharing and make the Speakers' video feed return to filling the video frame in the Attendees' view.

Jobinar Speaker Guide

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JOINING THE PLATFORM

Joining the platform

Ending the broadcast

— Once you have reached the conclusion and have finished speaking, you can end the broadcast by clicking on “End broadcasting”.

— A dialogue box will appear to confirm the end of broadcasting. In case you did not mean to end it, click on “Continue to stream”.

— Once you have stopped the live broadcast, you will see “live ended”. You can now continue speaking with the other speaker(s) in the Studio to debrief the session.

— You can leave the Studio by closing the active tab (clicking X in the top right corner).

Jobinar Speaker Guide

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TIPS & TRICKS

Tips & tricks What to do if Internet Explorer is the corporate default browser?

If your organisation’s default browser is Internet Explorer, clicking the link in the email will not direct you to the correct page to join the jobinar as a Guest. Fortunately, there is a work-around for this.

These instructions assume you use Outlook as your email client.

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First, open the email you received and click “Forward”.

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Right-click on the “Click here to join” button.

1.

Click “Edit link”.

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Copy the link in the dialogue box and paste this into your browser’s (Chrome or Firefox) address bar.

Jobinar Speaker Guide

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