Meeting Scheduler Review Captain Time Here is a review of my favourite meeting scheduler software and how I use it to be more productive. This software not only saves me a lot of time and actually makes me money each month.
Needs Background As a time management coach and consultant, I need to be able to quickly schedule meetings with my clients around the world and ensure that there are no scheduling conflicts.
The Problem with Scheduling Meetings My clients are busy, successful people so it is often very difficult to find openings that match both my calendar and theirs. In the beginning, I just used my Google Calendar. I would email a suggested calendar time to a client and wait for them to get back to me. I might mark that time as tentative in my calendar so I didn’t schedule anything else there. What happened most times was that the original time I suggested didn’t work for the client and they would suggest another time. If I was really lucky, they time they wanted might be open on my calendar but most times, it wasn’t. So there would be round after round of emails, trying to find one that worked for both of us. Another problem is time zones. My clients are in Canada, US, Europe and Australia. So the time zones make it very difficult to find times when an Australian client is 17 hours ahead of me. This adds to the confusion. When I suggest Wednesday morning at 10 am, do I mean my local time or the client’s time? I knew there had to be a better solution to this problem, so I put on my research hat. I noticed that some of my clients were using tools to share openings in their calendars with people needing to book with them. I tested several and eventually settled on the one I liked best.
My Chosen Solution: ScheduleOnce Of the meeting scheduler programs I tried, I chose ScheduleOnce. Here are the reasons why: 1. Google Calendar Integration: With ScheduleOnce, there is no need to give up Google Calendar. ScheduleOnce integrates with Google Calendar so that whever I set an appointment in Google Calendar, that time automatically becomes unavailable in Schedule Once.