November 10, CAC Packet

Citizen Advisory Committee 7:00 PM, Tuesday, November 10, 2020 – Held Electronically Until further notice Citizen Advisory Committee meetings will only be available via telephone and/or the web-based application Go To Meeting. You will not be able to attend meetings in person. You can join the meeting electronically by clinking on this link https://global.gotomeeting.com/join/517166165 and following the directions or dial in using your phone: +1 (669) 224-3412 Access Code: 517-166-165 Please visit www.capitolregionwd.org to get additional CRWD COVID-19 information.

Agenda Materials Enclosed

7:00

I)

Welcome, Announcements, Updates, and Introductions

7:05

II)

Public Comment for Issues Not on the Agenda (3 minutes per person)

7:08

III)

Approval of the Agenda

7:09

IV)

Approval of Minutes A) Approval of the October 14, 2020 Minutes

7:10

V)

District Initiatives for Review, Comment and Recommendations A) COVID – 19 Response and Preparedness Plan (Doneux)

7:30

VI)

CAC Initiatives No Initiatives for Discusion

7:30

VII)

Project and Program Updates A) Seminary Pond Project Update (Eleria) B) Watershed Management Plan Update (Eleria) C) Midway Peace Park Update (Eleria) D) Minnesota Assocation of Watershed Districts 2020 Virtual Annual Meeting (Doneux)

8:10

VIII) CAC Observer Update A) November 4, 2020 Board Meeting, Bob Simonet

8:15

IX)

8:20

X)

Discussion A) New & Old Issues B) CAC Observer for November 18 and December 2*, 2020 Board of Managers Meetings Adjourn

Our mission is to protect, manage and improve the water resources of Capitol Region Watershed District.

Citizen Advisory Committee Meeting Wednesday, October 14, 2020, 7:00 p.m.

CAC Members Present: Nicole Soderholm, remote Bob Simonet, remote Cheryl Braun, remote Mike MacDonald, remote Michelle Ulrich, remote Gwen Willems, remote Richard Weil, remote Tom Elko, remote

Others Present: Mark Doneux, CRWD Rick Sanders, CRWD, remote Chris Kucek, CRWD, remote Belinda Gardner, CRWD, remote Lindsay Schwantes, CRWD, remote Chris Kucek, CRWD, remote Britta Belden, CRWD, remote

CAC Members Absent: Steve Duerre, excused Mary Lilly, excused David Arbeit, excused Pat Cavanaugh, excused I. Welcome, Announcements, and Updates Ms. Willems opened the meeting at 7:00 p.m. by videoconference. Ms. Willems asked for any announcements or updates. There were none.

II. Public Comment for Issues Not on the Agenda Ms. Willems asked for comments not on the agenda. Mr. Doneux commented that the District’s watershed management plan will be presented next week for consideration by the BWSR Board, with subsequent adoption by the District Board of Managers at its November regular meeting.

III. Approval of Agenda CAC 20-30 Motion: To approve the CAC October 14, 2020 agenda Unanimously approved

“Our mission is to protect, manage, and improve the water resources of the Capitol Region Watershed District.” 1

IV. Approval of Minutes A. September 9, 2020 CAC Meeting Minutes CAC 20-31 Motion: To approve the September 9, 2020 CAC Meeting Minutes.

Soderholm/Ulrich Unanimously approved V. District Initiatives for Review, Comment and Recommendations A. Citizen Science (Kucek) Mr. Kucek, CRWD Water Resource Technician, presented on the District’s Trash Data Project. This is a volunteer monitoring program, which encourages the public to gather and report data on trash within the District. The District is currently in a testing phase of this project, and Mr. Kucek asks the CAC to review and provide feedback on the project’s implementation.

B. Thomas Building Update (Doneux) Mr. Doneux gave an update on the 1736 Thomas Avenue Building, which was included in the District’s office building property purchase. The building is basically vacant now, but the District will need to consider its options in dealing with this parcel in the future, i.e., selling, or repair/refurbish the building.

VI. CAC Initiatives No initiatives presented.

VII. Project and Program Updates A. Diversity Plan Update (Gardner) Ms. Gardner provided an update on the District’s 2020-2025 Diversity, Equity and Inclusion Plan, adopted by the Board of Managers at its September 16, 2020 meeting. The Board has assigned Ms. Gardner as the District’s Diversity Coordinator. Ms. Gardner will track and report progress on the Plan, and intends to present the Diversity Plan at the upcoming MAWD convention.

B. CRWD Public Art Program (Schwantes) Ms. Schwantes provided an update on the District’s Public Art Program Guiding Principles, facilitated by the District’s Watershed Artist in Residence, Christine Baeumler. Ms. Schwantes asked the CAC to provide its feedback on the Program’s Guiding Principles and implementation.

“Our mission is to protect, manage, and improve the water resources of the Capitol Region Watershed District.” 2

C. Clean Streets Outreach Update (Schwantes) Ms. Schwantes in her update explained that the Clean Streets Outreach is a catch-all category that includes the District’s Adopt-a-Drain program, street sweeping, and other programs aimed at protecting area lakes, rivers and wetlands.

D. Minnesota Water Stewards Program (Schwantes) Ms. Schwantes provided a review of the Minnesota Water Stewards Program, which trains, certifies and supports community leaders to install pollution prevention projects that educate community members and reduce polluted runoff. Because of COVID-19 considerations training under this Program will be held fully online, with the training curriculum schedule running from January – May 2021.

E. District Recognitions (Doneux) Mr. Doneux provided a review of recent recognitions received by the District. CRWD was awarded the 2020 Phase II MS4 Award, with the highest overall score. CRWD also received the 2020 Utility of the Future Today award, for recovery and engagement in community. Mr. Doneux thanked Ms. Eleria and Ms. Gardner for their assistance in applying for these awards.

VIII. CAC Observer Update Mr. Simonet reported on his attending the October 7, 2020 Board of Managers meeting. Mr. Simonet noted that Ms. Hawona Sullivan Janzen was sworn in as the new Manager replacing Manager Seitu Jones. Mr. Simonet also pointed out the Board at its meeting considered a number of permit applications and program updates.

IX. Discussion A. New & Old Issues Mr. Doneux addressed the District’s annual Recognition and Awards ceremony, noting that because of the pandemic situation the District will not be having an on-line recognition ceremony at the January 2021 meeting.

Mr. Doneux added that the District still would like to have some postings of award winners, and will be considering options for acknowledging those individuals and organizations demonstrating a commitment to protecting the District’s natural resources. Mr. Doneux will report back to the CAC on this topic.

B. CAC Observer for October 21, 2020 and November 4, 2020 Board of Managers Meetings Mr. Weil volunteered to attend the Board’s October 21, 2020 meeting; Mr. Simonet volunteered to attend the Board’s November 4, 2020 meeting.

X. Adjourn

“Our mission is to protect, manage, and improve the water resources of the Capitol Region Watershed District.” 3

CAC 20-32 Motion: To adjourn the October 14, 2020 CAC Meeting.

Weil/MacDonald Unanimously approved The meeting was adjourned at 8:30 p.m.

Respectfully submitted, Michelle Ulrich

W:\05 Citizen Advisory Committee\Minutes\2020\October 14, 2020.doc

“Our mission is to protect, manage, and improve the water resources of the Capitol Region Watershed District.� 4

November 10, 2020 CAC V. District Initiatives for Review, Comment and Recommendations - A) COVID-19 Response and Preparedness Plan Update (Doneux)

DATE: TO: FROM: RE:

November 6, 2020 CRWD Citizen Advisory Committee Mark Doneux, Administrator COVID-19 Response and Preparedness Plan Update (Doneux)

Background Capitol Region Watershed District is following the Minnesota Department of Health’s (MDH) guidance to slow the spread of COVID-19 and reduce impacts to health and safety as well as complying with the Governor’s declaration of a peacetime state of emergency. CRWD’s office was closed to the public starting on Tuesday, March 17, 2020. Staff have been working remotely, except for essential services, and will be available via phone or email. On April 1, 2020 the Board adopted COVID-19 Response Plan and a list of Essential Services consistent with the Governors Emergency Executive Order 20-20. The Board also affirmed that CRWD Board meetings will be conducted electronically.

Issues On April 23, 2020 Governor Walz issued Emergency Executive Order 20-40 providing criteria and conditions for Non-Critical Workers Return to Work. This Order allows workers in certain con-critical sectors to return to safe workplaces if a Preparedness Plan is developed and implemented. We updated our Response Plan to include this extension.

On July 22, 2020 Governor Tim Walz issued Emergency Executive Order 20-81 to stating that Minnesotans must wear a face covering in indoor businesses and indoor public settings. Appendix C was added to the CRWD Preparedness Plan to respond to the requirement to wear face coverings within the office. On July 30, 2020 Governor Tim Walz issued Emergency Executive Order 20- Authorizing and Directing the Commissioner of Education to Require School Districts and Charter Schools to Provide a Safe and Effective Learning Environment for Minnesota’s Students during the 2020-21 School Year. This Order has prompted CRWD to extend its Work from Home requirement until, at least, December 31, 2020. Staff will review our current COVID-19 Response and Preparedness Plan and discuss possible future updates with the CAC. Action Requested No Action Requested, for review and comment. enc.

COVID-19 Response and Preparedness Plan dated August 4, 2020

W:\01 Administration\Facility Management\595 Aldine\Operations\COVID-19\Reference Materials\CAC Memo - COVID 19 Response and Preparedness Plan 11-6-20.docx

Our mission is to protect, manage and improve the water resources of Capitol Region Watershed District.

Capitol Region Watershed District COVID – 19 Response and Preparedness Plan Updated: August 4, 2020

CRWD COVID-19 Response Plan August 4, 2020 Update This update provides direction regarding Governor Tim Walz’s Emergency Executive Orders 20-56, 20-81 and 20-82.

CRWD’s office was closed to the public on Tuesday, March 17, 2020 until further notice in response to the peacetime emergency declaration by Governor Tim Walz. Staff were encouraged to work from home via their computers, phones and email following the District’s Work Off Site Policy.

On March 25, 2020, Governor Tim Walz issued Emergency Executive Order 20-20 Directing Minnesotans to Stay at Home. CRWD updated its Response Plan to require that staff work from home unless performing essential services as approved by their supervisor.

On April 8, 2020, Governor Tim Walz issued Emergency Executive Order 20-33 extending the Stay at Home Order through May 3, 2020. CRWD’s Response Plan was extended to require that staff work from home unless performing essential services as approved by their supervisor.

On April 30, 2020, Governor Tim Walz issued Emergency Executive Order 20-48 extending the Stay at Home Order through May 18, 2020. CRWD’s Response Plan was extended to require that staff work from home unless performing essential services as approved by their supervisor or for minimum basic operations and non-critical office-based business work.

On May 13, 2020, Governor Tim Walz issued Emergency Executive Order 20-56 to safely reopen our economy by allowing even more non-critical businesses to reopen, provided that they follow guidance from Minnesota Department of Health (MDH), the Department of Employment and Economic Development (DEED), and the Department of Labor and Industry (DLI). Staff may work at the office when following CRWD’s Preparedness Plan. Appendix B was added to the CRWD Preparedness Plan to respond to positive tests, exposure and systems related to COVID-19 within the office.

On July 22, 2020 Governor Tim Walz issued Emergency Executive Order 20-81 to stating that Minnesotans must wear a face covering in indoor businesses and indoor public settings.

Appendix C was added to the CRWD Preparedness Plan to respond to the requirement to wear face coverings within the office.

On July 30, 2020 Governor Tim Walz issued Emergency Executive Order 20- Authorizing and Directing the Commissioner of Education to Require School Districts and Charter Schools to Provide a Safe and Effective Learning Environment for Minnesota’s Students during the 2020-21 School Year. This Order has prompted CRWD to extend its Work from Home requirement until, at least, December 31, 2020.

Underlined text reflects the changes from the previous Response Plan

CRWD is following the MDH’s guidance to slow the spread of COVID-19 and reduce impacts to health and safety. Click here for the most up-to-date information from the MDH. According to the MDH, the best way to avoid the spread of COVID-19 and other viruses is to practice the following: • • •

Wash your hands regularly with soap and water.

Stay home if you are sick.

Cough and sneeze in your elbow, not your hands.

1)

Work Off Site due to District closing office – The District has closed the office due to the Governor’s Emergency Orders. The District will continue to pay staff and expect staff to continue to work following the WOS Policy. The District will allow flexibility in its WOS policy. Specifically, the District will waive or be flexible on the monthly hours and/or annual WOS hours. During this time, no staff are to be in the office unless deemed necessary and essential by your supervisor. If you are to be in the office for an essential function, the exterior doors must remain locked, and the sliding glass doors at the reception area closed and locked. In the event of a delivery during your time in the office, determine if it is essential (US mail, CRWD delivery) using the lobby door intercom phones. Only open the door once you have determined that it is an essential delivery. Request the delivery be placed on a table in the vestibule. Do not greet the delivery person and do not sign for deliveries. Also, please do not have any personal deliveries made to the office and discontinue any possible future CRWD deliveries until further notice.

2)

Work Off Site for Personal Reasons - Under unique or special circumstances caused by a peace time state of emergency and/or Shelter in Place Order, staff may request the District to be flexible with the WOS policy. Those unique or special circumstances may include: a.

School closures b.

Day care closing c.

Family illness d.

Personal health e.

Social Distancing

3)

In the event of unique or special circumstances the District will be flexible in both its WOS and PTO policies. The District will not be punitive of staff needing to be out of the office in the event of unique or special circumstances. Staff will utilize WOS to the extent possible. For the purposes of recording time for payroll, staff should enter 80 hours per pay period of WOS. Actual personal time off would be considered PTO.

Underlined text reflects the changes from the previous Response Plan

4)

Meetings a.

All CRWD hosted meetings will be canceled, postponed or done virtually. b.

Until further notice, discontinue approving external group reservation requests for CRWD meeting space c.

Cancel in-person meetings/gatherings hosted by CRWD or partners. These meetings may only be held or attended electronically until further notice. d.

Staff will evaluate all existing planned meetings to determine if they should be canceled, postponed or be held electronically. e.

If two or more employees were to be in the office at the same time, implement social distancing measures in the office: a. Increase physical space between workers at the worksite by taking advantage of alternative workspaces. b. Eliminate social contact in the workplace (e.g., limit in-person meetings, meeting for lunch in the pantry, etc.).

5)

Travel/Conferences a.

Work travel should be canceled until further notice. b.

Essential work travel to the office or to a job site will be considered on a case-bycase basis and approved by your supervisor. No personal contacts should be made if work travel was approved. Please see Essential Services list for guidance on what may require you to leave your home for work travel. c.

No future, non-essential, work travel should be scheduled at this time. d.

Employees traveling domestically or internationally for personal reasons are required to contact their supervisor prior to returning to work.

6)

Office Sanitation a.

See CRWD Preparedness Plan for office, vehicle use and sanitation requirements.

7)

This updated policy goes into effect on August 4, 2020 and will continue until December 31, 2020. The Administrator may, at any time, adjust or modify this policy to adapt to the unique or special circumstances of our community.

Underlined text reflects the changes from the previous Response Plan

COVID-19 Preparedness Plan for Capitol Region Watershed District Updated August 4, 2020 Appendix B and C Added Capitol Region Watershed District (CRWD) is committed to providing a safe and healthy workplace for all our staff. To ensure that, we have developed the following Preparedness Plan in response to the COVID-19 pandemic. Managers and staff are all responsible for implementing this plan. Our goal is to mitigate the potential for transmission of COVID-19 in our workplaces, and that requires full cooperation among staff and management. Only through this cooperative effort can we establish and maintain the safety and health of our staff and workplaces.

CRWD staff are responsible for implementing and complying with all aspects of this Preparedness Plan. CRWD’s Administrator and Division Managers are in full support of enforcing the provisions of this policy.

Our staff are our most important assets. We are serious about safety and health and keeping our staff working at CRWD. Worker involvement is essential in developing and implementing a successful COVID-19 Preparedness Plan. The Preparedness Plan was drafted by the Administrator and reviewed by Division Managers and will be updated as guidance changes. Our Preparedness Plan follows the Centers for Disease Control and Prevention (CDC) and Minnesota Department of Health (MDH) guidelines, federal OSHA standards as well as local City/County requirements related to COVID-19 and addresses: • hygiene and respiratory etiquette; • engineering and administrative controls for social distancing; • housekeeping – cleaning, disinfecting and decontaminating; • prompt identification and isolation of sick persons; • communications and training that will be provided to managers and staff; and • management and supervision necessary to ensure effective implementation of the plan.

Screening and policies for staff exhibiting signs and symptoms of COVID-19 Staff have been informed of and required to self-monitor for signs and symptoms of COVID-19.

The following policies and procedures are being implemented to assess staff’ health status prior to entering the workplace and for staff to report when they are sick or experiencing symptoms. Staff must conduct wellness checks, including taking their temperature, prior to coming to work at the office or in the field. If their temperature is at or above 100 degrees F, or they exhibit a cough or shortness of breath, they must remain at home and report their temperature and other symptoms to their supervisor. Staff with any of these symptoms will be required to stay at home for at least 7 days, and for 3 days with no fever and improvement of respiratory symptoms, whichever is longer.

If you have any new symptoms (sore throat, diarrhea, muscle aches, headache), stay home until symptoms resolve. If staff has a family member who is sick or experiencing COVID-19 symptoms, the staff member must stay at home and report their absence to their supervisor. If staff are sick or experience symptoms while at work, staff must inform supervisor and go home immediately.

CRWD has implemented leave policies that promote staff staying at home when they are sick, when household members are sick, or when required by a health care provider to isolate or quarantine themselves or a member of their household. CRWD’s paid time off and employee leave policy is described in the CRWD Personnel Policy Handbook and further clarified in CRWD COVID-19 Response Plan - April 10, 2020 Update. Accommodations for staff with underlying medical conditions or who have household members with underlying health conditions have been implemented. These accommodations are outlined in CRWD COVID-19 Response Plan - April 10, 2020 Update.

CRWD has also implemented a policy for informing staff if they have been exposed to a person with COVID-19 at their workplace and requiring them to quarantine for the required amount of time. CRWD will, to the extent possible, inform staff if they have been exposed to a co-worker with COVID-19 and all individuals exposed along with the positive COVID-19 person must remain in quarantine for 14 days.

In addition, a policy has been implemented to protect the privacy of staff’ health status and health information. All staff health status and health information will be kept confidential.

Handwashing Basic infection prevention measures are being implemented at our workplace at all times. Staff are instructed to wash their hands for at least 20 seconds with soap and water frequently throughout the day, but especially at the beginning and end of their shift, prior to any mealtimes and after using the toilet. All visitors to the facility will be required to wash their hands prior to or immediately upon entering the facility. Some workplaces may have hand-sanitizer dispensers (that use sanitizers of greater than 60% alcohol) that can be used for hand hygiene in place of soap and water if hands are not visibly soiled.

Staff will have access to restrooms that will provide soap, water and both paper towels and electric hand dryers for handwashing. Hand sanitizer is also available in the office as well as CRWD vehicles which can be used in place of soap and water. Staff are strongly encouraged to wash or sanitize their hands regularly. Sanitizing supplies will be available in key locations around the office (i.e. entrances/exits).

Respiratory etiquette: Cover your cough or sneeze Staff are being instructed to cover their mouth and nose with their sleeve or a tissue when coughing or sneezing and to avoid touching their face, their mouth, nose and eyes, with their hands. They should dispose of tissues in the trash and wash or sanitize their hands immediately afterward.

Respiratory etiquette will be demonstrated in policies and supported by making tissues and trash receptacles available to all staff. All staff will be informed, in writing, of the respiratory etiquette described above. Staff should wear a cloth mask from home if they are sneezing frequently.

Social distancing Social distancing is being implemented in the workplace through the following administrative controls.: Staff shall continue to work from home if their job duties allow them to work remotely.

All staff must maintain social distancing when in the workplace. This means, maintaining at least a six-foot distance from all staff at all times. In the event staff cannot maintain the minimum sixfoot distance, cloth masks must be worn.

If staff work in the office, they must schedule time in the office and inform their supervisor and the Administrator. Staff must add a “in-office” to their Outlook Calendar. Staff must work from their workstation and comply with social distancing requirements. No public or partner meetings are allowed in the building. The building is always to remain locked. No common/public spaces may be used, specifically, pantry, and conference rooms. The Mississippi River Room, focus rooms, café (Willow Reserve), collaboration island and patio may be used to support social distancing when multiple staff are in the office. These spaces must be disinfected immediately after use. Focus rooms must sit empty with the door open for 24 hours before they can be used again. If you use a Focus Room, you must note the date and time on the door (form provided) 24 hours after your use. This will be the next time the room is available.

When at workstations, staff may only work together when sitting diagonally or adjacent to one another and not across. If working adjacently, staff must refrain from using common/shared worksurface. Staff on the west side of the office must enter and leave ONLY through the west staff service door. Staff working on the east side of the office must enter and leave through the lobby. The sliding glass doors and glass staff lobby door will be open during this period. Staff on the east side must use the lobby restrooms, one at a time, while staff on the west side must use the in-office staff restrooms. Whenever possible, open/close doors with your sleeve or elbow. Only one person at a time in the copy room or restroom.

Protocols for Vehicle Use District vehicles have been assigned to each Division. Within each Division, a primary driver will be designated for each vehicle. Vehicle use within a Division will be coordinated with staff in each Division. If staff would like to use a vehicle assigned to another Division, it must be approved in advance by the Division Manager. Staff not assigned to a vehicle to may use a District vehicle after it has been disinfected and has sat unused for a minimum of 24 hours. Disinfection requires wiping down or cleaning all common or public surfaces that a staff member comes in contact with during its use. Per health and safety guidelines, it is recommended that you drive with the windows down and windows should remain down when parked inside the garage.

Vehicle use will be assigned as follows: Vehicle

Division Assignment

Ford F-150

MRM

Ford F-250

MRM

Focus

Regulatory

Fusion

Regulatory

Edge

Planning, Projects and Grants

Staff are prohibited from gathering in groups and confined areas and from using other staff’ personal protective equipment, phones, computer equipment, workstations, or other personal work tools and equipment. Protocols for working in the field, including monitoring, construction site inspections, BMP inspections and maintenance, are defined in Appendix A. Housekeeping Regular housekeeping practices are being implemented, including weekly cleaning and disinfecting of work surfaces, equipment, tools and machinery, and areas in the work environment, including restrooms, the pantry, and meeting rooms. Frequent cleaning and disinfecting will be conducted by the District in high-touch areas, such as I-phones, touch screens, controls, door handles, railings, copy machines, etc. Any commonly used or high touch surfaces, including restrooms, wellness room, copier, exterior doors, security systems, lights/blinds, trash receptacles, public spaces, will be cleaned weekly with disinfectant spray or wipes by the District. Last one out on each side of the building will wipe down all respective door handles.

Communications and training CRWD’s COVID-19 Response and Preparedness Plan was communicated via email to all staff on April 30, 2020 and necessary training was provided. Additional communication and training will be ongoing including weekly emails to all staff and provided to all staff who did not receive the initial training. Managers and supervisors are to monitor how effective the program has been implemented by staff. This will be communicated during weekly Division Manager meetings.

Management and staff are to implement this new program together and update the training, as necessary. This Preparedness Plan has been certified by CRWD management and was posted throughout the workplace on June 29, 2020. It will be updated, as necessary.

Certified by: August 4, 2020 Mark Doneux, Administrator

Appendix A -CRWD Staff Protocols for 2020 Shop, Garage, Equipment, Vehicle and Field Work Minnesota Department of Health (MDH) guidelines for preventing the transmission of COVID19 in workplaces are: CRWD staff need to prepare equipment for deployment in the field, which utilizes the shop and garage areas of the 595 Aldine Office. Equipment will need to be retrieved from storage, sorted, assembled, and programmed prior to deployment. To prepare equipment for deployment while following the above MDH guidelines, staff will work under the following protocols: • Limit the number of staff to the minimum needed to complete work.

• Enter the office through the garage to reduce contact with any other employees in the main office area.

• Stay in the shop/garage area for duration of work, only leaving to utilize the restroom area closest to the shop • Carry out tasks while maintaining 6’ from one another by communicating specifics of movement and work locations within the shop/garage.

• Use a mask if a task requires staff members to be temporarily less than 6’ from one another.

• Divide tasks to reduce touching of equipment by more than one staff member.

• If equipment needs to be touched/used by more than one staff member, equipment will be disinfected prior to a second staff member touching/using it.

• Disinfect all work areas at the end of the work period, including door handles, tables, tools, and equipment.

Protocols for 2020 Station Installation Minnesota Department of Health (MDH) guidelines for preventing the transmission of COVID19 in workplaces are: Social Distancing Field Work – Best Practices • • • • • •

Staff will make all attempts to maintain a distance of 6 feet between one another.

Staff will wear gloves at all times in the field, be they nitrile or work gloves depending on the situation.

Staff members will be assigned the same truck to drive for the duration of the COVID-19 protocols so that they are the only one in contact with that vehicle and the equipment in it.

Travel to and from the office and field sites will be done alone in either their personal vehicle or the District vehicle assigned to them for the duration of the COVID-19 protocols.

Stations requiring confined space entry will not be installed while COVID-19 protocols are in place. Confined space entry cannot be performed safely with social distancing practices.

While out in the field where washing hands is not possible, staff should make use of hand sanitizer frequently, especially after touching common surfaces or tools. Hand sanitizer is stocked in all District vehicles.

•

Equipment and surfaces used will be disinfected using Bleach wipes at the end of each day at a minimum, and more frequently at the discretion of staff.

Best Practices by Station Type FWQ: • Stations that do not require CSE may be installed. See below for station specifics.

LL/FL/RG: • Stations that do not require CSE may be installed.

• All unique equipment needed for an individual station should be stored in one truck so that each staff member can complete all work involving the equipment in their own truck to minimize contact with surfaces and equipment in the other truck and walking near the other staff member on site. For example, the tripod and scope for surveys will be kept in one truck and the stadia rod in the other.

Sondes: • One staff member will operate the boat/canoe while the other staff member calibrates, programs, and deploys the equipment.

• Staff will always be at opposite ends of the boat to maintain a distance of at least 6 feet.

Protocols for Site Inspections Staff must maintain social distancing when making site inspections in the field. Staff must only use their own PPE, i.e. hardhats, vests, cloves, boots etc. during site inspections to avoid cross contamination. When possible, communicate your expected arrival to a site via phone or email.

Do not enter job trailers or other buildings. Conduct inspection using social distance guidelines. If site personnel desire a joint walk through, maintain 6 feet of separation at all times. Review inspection findings with site personnel via phone. When leaving a site. sanitize hands prior to entering vehicle, and wipe down mobile inspection device and other equipment as needed. Inspection reports should be completed and sent while working from home.

Station Install List with COVID 19 Safety Notes Name Type Notes Como Lake Level Como Lake Sondes (3) Villa Park Sonde

LL Cont. WQ

VP Inlet Overflow VP Outlet Overflow McCarrons Outlet

FL FL FL

One staff member installs, the other supervises for Staff members at opposite ends of the Ramsey County boat with no shared equipment. One staff member will Staff members at opposite ends of the canoe with no shared equipment Normal installation with 6’ of distance and PPE Normal installation with 6’ of distance and PPE Normal installation with 6’ of distance and PPE

Villa Park Inlet Villa Park Outlet

FWQ FWQ

Normal installation with 6’ of distance and PPE Normal installation with 6’ of distance and PPE

TBNS-Stream AHUG Level

FWQ LL

Alameda Pond Arlington-Jackson

LL LL

Normal installation with 6’ of distance and PPE One staff member installs, the other supervises for f t staff member installs, the other supervises for One

Lake McCarrons Loeb Lake Crosby Lake

LL LL LL

Sims-Agate

LL

Victoria Park Pond WestminsterMississippi William Street Pond Willow Reserve

LL LL

All Green Line LL S iPond GC

LL LL

GC Clubhouse Pond GC Parking Lot Pond GC East Pond

LL LL LL

St. Paul Fire station RG TBNS RG

Rain Gauge Rain Gauge

Cont. WQ

LL LL

Mosquito Control RG Rain Gauge Western District Rain Gauge Police Station RG

f staff member installs, the other supervises for One f t staff member installs, the other supervises for One

f staff member installs, the other supervises for One f staff member installs, the other supervises for One safety One staff member installs, the other supervises for f t staff member installs, the other supervises for One f staff member installs, the other supervises for One safety One staff member installs, the other supervises for f staff member installs, the other supervises for One f t install possible Solo One staff member installs, the other supervises for f t staff member installs, the other supervises for One f staff member installs, the other supervises for One f staff member installs, the other supervises for One f t with fire station prior to install, solo install Check Soloibl install possible

Solo install possible Check with police station prior to install, solo install possible

Station Field Visit List – Assuming Social Distancing Guidelines in Place St. Anthony Park

Griggs SWP - NORTH

East Kittsondale

Oxford SWP - SOUTH

Phalen Creek

Albert SWP - EAST

Trout Brook Outlet

Lexington Tree Trench

Trout Brook-East Branch

Western Tree Trench

Trout Brook-West Branch

McMurray Well

Villa Park Outlet

Midway Office Piezometer

Villa Park Inlet

Alameda Pond

TBNS-Stream

GC Clubhouse Pond

AHUG Level

GC Parking Lot Pond

Arlington-Jackson

GC East Pond

Como Lake Level

TBNS Jenks Pond

Crosby Lake

TBNS Magnolia Pond

Golf Course Pond

TBNS Maryland Pond

Lake McCarrons

Villa Park Rain Gauge

Loeb Lake

St Paul Fire Station 1

Sims-Agate

TBNS Stream

Victoria Park Pond

Mosquito Control - University West

Westminster-Miss

Western District Police Station University Central

William Street Pond Willow Reserve Pillsbury RG - NORTH Syndicate RG Marion RG - NORTHWEST Aldine SWP

Fire Station 18 - University East Como Sonde - Hypolimnetic (Stn 201) Como Sonde - Hypolimnetic (Stn 202) VP-Outlet Conductivity Probe VP Wet Pond DO Sensor – Hypolimnetic

Appendix B CRWD COVID-19 Positive Test/Exposure/Symptoms Response Protocol July 30, 2020 Level 1 - An employee has tested positive for COVID-19 A) Employee Response— 1) Immediately report the positive test to your supervisor so that the District can identify close work contacts.

2) Stay home until all three of the following criteria are met: a. employee feels better b. it has been 10 days since employee first felt sick c. employee has no fever for the last three days, without using medicine that lowers fevers.

B) District Response— 1) Notify all staff of a positive COVID 19 test in the office.

2) Identify and notify close work contacts of the person who tests positive for COVID-19. This includes people who may have had at least 15 minutes of contact within 6 feet of the person who is positive, beginning two days before the person who tests positive developed symptoms.

3) Track the number of days that employees with a positive COVID-19 test stay home to make sure they do not come back to work too soon. Employees who are at home because of a positive COVID-19 test should stay home until all three of these things are true: They feel better; and it has been 10 days since they first felt sick; and they have had no fever for the last three days, without using medicine that lowers fevers. That means they might be out of work for more than 10 days.

4) Screen returning employee who had positive COVID 19 test to make sure they do not have symptoms and are OK to come back to work. No medical examination, testing, or official letter is needed to return to work 5) If necessary, immediately close and sanitize the office per MN Department of Health and CDC guidelines.

Level 2 - An individual living/residing with an employee has tested positive for COVID-19 A) Employee Response— 1) Immediately report the positive test to your supervisor so that the District can identify close work contacts.

2) Stay home for 14 days from the last day they were exposed to the person with COVID-19. If employee develops symptoms follow protocol listed in Scenario #3 below. If employee tests positive to COVID-19 follow protocol listed in Scenario #1 above.

B) District Response— 1) Identify and notify close work contacts of the person who tests positive for COVID-19. This includes people who may have had at least 15 minutes of contact within 6 feet of the person who is positive, beginning two days before the person who tests positive developed symptoms.

2) Track the number of days that exposed employees stay home to make sure they do not come back to work too soon.

3) Screen returning employee who had positive COVID 19 test to make sure they do not have symptoms and are OK to come back to work. No medical examination, testing, or official letter is needed to return to work 4) If necessary, immediately close and sanitize the office per MN Department of Health and CDC guidelines.

Level 3 - An employee or a person living/residing with an employee is sick with COVID-19 symptoms but has NOT been tested for COVID-19 OR has been exposed to someone outside of work or their residence who has tested positive for COVID19 A) Employee Response— 1) Immediately report the exposure and/or symptoms to your supervisor so that the District can track potential COVID-19 cases 2) Immediately get a COVID-19 test.

3) Stay home from work until a negative COVID test result is reported. If an employee tests positive, follow protocol of Situation #1 listed above.

4) Report the COVID-19 test result to your supervisor as soon as the results are available.

B) District Response— 1) Document exposure and track test result to determine back to work status of exposed employee.

Level 4 - An employee or a person living/residing with the employee has been exposed to someone outside of their residence who has symptoms and NOT tested positive for COVID-19.

A) Employee Response— 1) Monitor employee health and health of all persons residing with employee.

B) District Response— 1) None

Resources consulted: https://www.health.state.mn.us/diseases/coronavirus/sick.html https://www.health.state.mn.us/diseases/coronavirus/case.pdf https://www.health.state.mn.us/diseases/coronavirus/contact.pdf https://www.health.state.mn.us/diseases/coronavirus/sickemployee.pdf https://www.health.state.mn.us/diseases/coronavirus/returntowork.pdf

Appendix C Face covering Requirements for CRWD August 4, 2020

Face coverings are required when entering, leaving, within and moving throughout the District office at all times in all locations EXCEPT: 1) When you are working alone in one of these areas a. Garage b. Shop c. West open office area d. East open office area e. Focus Room f. Private office 2) Patio if you maintain social distancing

Pre-Conference Workshops Tues day, December 1 , 2020

Intr oduction to Minnes ota P ublic Drainage Law Join drainage professionals for an introduction of the newly updated Understanding MN Public Drainage Law Handbook and Overview. To view these documents in advance of the workshop, visit the website: http://bwsr.state.mn.us/understanding-minnesota-public-drainage-law.

8:30 8:35 9:10 9:40 10:10 10:20 10:50 11:20 11:30 12:00 12:25

Welcome/Introduction Background/History/Handbook Roles and Responsibilities – Part 1 Roles and Responsibilities – Part 2 Break Drainage Project Proceedings Repair and Other Proceedings Break Authorities, Jurisdiction, and Records Due Process in Drainage Law Closing and Next Steps

Al Kean, former BWSR Drainage Engineer Craig Austinson, Blue Earth County Merissa Lore, Faribault County Chuck Brandel, ISG Chris Otterness, Houston Engineering Watershed District Administrator Kale Van Bruggen, Rinke-Noonan

Financing Waters hed Pr ojects Join watershed administrators from across the state to explore options for financing watershed projects that go beyond the general levy. Topics include: 1:00 1:05 1:30 2:00 2:30 3:00 3:15 3:45 4:15 4:45

Welcome/Introduction Project Tax Levies Local Sales Tax Option Water Management Districts Bonding Break Additional Grants and Funding Options Lessard SAMS Outdoor Heritage Council Public Facilities Authority Closing

Margaret Johnson, Middle Fork Crow River WD Andy Henschel, Shell Rock River WD Tera Guetter, Pelican River WD Mark Doneux, Capitol Region WD Margaret Johnson, Middle Fork Crow River WD Scott Henderson, Sauk River WD Rebecca Carlson, Clearwater River WD

To r egis ter , vis it https ://pheedloop.com/mawd202 0/s ite/ $199 registration includes an all-access pass to the December 1-4 live sessions and events plus on-demand access starting December 7, 2020.

MAWD Annual Convention Schedule W ednes day, December 2 , 202 0

Welcome to the MAWD Annual Convention! We hope you enjoy this year’s lineup of presentations and fun activities. Each presentation will be pre-recorded but will feel live with each presenter being available for live chat sessions. We look forward to seeing you online!

Noon

Welcome and Keynote Speaker (TBD)

1:00

Sessions (Tracks: Climate, River Restorations, Watershed Management Strategies) • Climate Change Initiatives in Minnesota and Wisconsin • Stream Meander Restoration in an Urban Creek • Implementing Groundwater Management Planning into Watershed Plans

1:30 2:00

2:30

VENDOR SHOWCASE – Thank you to Platinum Sponsor EOR

Sessions (Tracks: Climate, River Restoration, Watershed Management Strategies) • Changing Climate and Changing Waters: What We Must Do to Save Them • Phased Project Implementation – Managing Water One Step at a Time • Balancing Flood Damage Reduction, Water Quality Needs in the Red River Basin Sessions (Tracks: Climate, River Restorations, Watershed Management Strategies) • Where to Begin? Identifying and Prioritizing Flood-Risk Mitigation Projects • If You Build It, They Will Come: Pelican River Low Head Dam Case Study • Moving from One Watershed Planning to Implementation

3:00

VENDOR SHOWCASE – Thank you to Platinum Sponsor Houston Engineering

3:30

Sessions (Tracks: Special Projects, Retention/Drainage Solutions, Clean Water Fund) • Urban Meet Rural: Stormwater Management Alternatives for Solar Garden Sites • Strategies for Implementing Storage into Public Drainage Systems • Achieving the Public’s Expectations for Water Quality in Minnesota Sessions (Tracks: Special Projects, Retention/Drainage Solutions, Clean Water Fund) • Shields Lake Stormwater Reuse and Alum Treatment • May I Have Your Attention for Retention?

• Clean Water Fund and Clean Water Council Update

4:00

4:30

VENDOR SHOWCASE – Thank you to **New** Platinum Sponsor ISG

5:00

Regional Meetings – Discuss regional issues and vote for your region’s MAWD Board of Directors representative.

5:30

Night at the Movies – Watch our very own watershed movies and vote for your favorite by Thursday 8 pm. The 2019 Best Picture - Night at the Movies Traveling Trophy winner was Capitol Region Watershed District. Congrats!

MAWD Annual Convention Schedule Thursday, December 3 , 2020

Noon

12:30 1:00

1:30

2:00 2:30

3:00

3:30

Sessions (Tracks: Technology Tools, Partnerships, Research & Studies) • Innovative Solutions Utilizing XPSWMM for Flood Mitigation • Raising the Grade: Seeking Solutions to Improve the Health of the Mississippi River • Minnesota Stormwater Research Council - Background and Highlights

VENDOR SHOWCASE – Thank you to Platinum Sponsor Wenck

Sessions (Tracks: Technology Tools, Partnerships, Research & Studies) • Effective Uses for the PTM App in Watershed Planning and Implementation • Delivering a Watershed-based Public Private Partnership to Achieve Shared Goals • Planning for Resiliency: Natural Asset Valuation in a Changing World Sessions (Tracks: Technology Tools, Outreach & Inclusion, Research & Studies) • The Water We Move: Pumps and Pumping of Drainage and Storm Water • Stretching Outreach Budgets by Partnering with the Blue Thumb Program • St. Anthony Regional Scale Stormwater Treatment and Research Facility

VENDOR SHOWCASE – Thank you to Platinum Sponsor Moore Engineering

Sessions (Tracks: Technology Tools, Outreach & Inclusion, Urban Projects) • Improve Remote Collaboration While Lowering Costs Using Open Source Software • Capitol Region Watershed District: 2020-2025 Diversity, Equity, and Inclusion Plan • Success, Failures, and Evolution of a Low Impact Development Precedent Sessions (Tracks: State/Federal Updates, Advanced Project Development, Urban Projects) • Minnesota’s 2020 State Water Plan: Water and Climate • Complex Project Development: A Case Study of Lake Traverse Water Quality Project • Parkview Center School Filtration BMP: Case Study for Coordination and Cost Savings

VENDOR SHOWCASE – Thank you to Platinum Sponsor Barr Engineering

4:00

Sessions (Tracks: State/Federal Updates, Advanced Project Development, Urban Projects) • US Army Corps of Engineers, St. Paul District Regulatory Program Overview & Updates • Using Future Hydrology Planning to Achieve Watershed Goals • Virtual Tour of Allianz Field’s Stormwater Management Systems

4:30

Awards Program – It won’t be the same as getting dressed up and having a wonderful meal together, but we still need to recognize each other’s outstanding achievements! Awards include: Best Program, Best Project, Administrator of the Year, Employee of the Year, and Traveling Trophies for Education and Best Picture

5:30

Happy Hour Trivia – Play trivia with your fellow watershed friends online! We tried this out at another water conference, and it was so much fun! Please join us! (1 hr)

MAWD Annual Business Meeting Friday, December 4 , 20 20

The MAWD Membership meets annually to discuss official business including approving a budget for Fiscal Year 2021 and voting on resolutions submitted by members and/or the MAWD Board. This year, we will be discussing eight resolutions that you should have received from your administrator. Each watershed is given two delegates that may vote during the meeting. The agenda is included below.

A full meeting packet will be distributed no later than one week in advance of the meeting.

9:00 9:10 9:45 10:15 10:30 12:00

Welcome MAWD Reports (President, Secretary, Treasurer, Executive Director) • Approve 2019 Minutes, FY2021 Budget, and Report of the Auditor Agency Reports (BWSR, DNR, MPCA) Break Resolutions Hearing • Debate and Vote on 2020 Proposed Resolutions Adjournment / End of Convention

MAWD Regional Meetings W ednes day, December 2 , 202 0

MAWD watersheds are divided into 3 geographic regions and each region has three representatives on the MAWD Board of Directors. Regional meetings must be held at least annually to elect members to 3-year terms on the MAWD Board of Directors. Each watershed has 2 delegates that may vote in the elections. Here are the current board members and their terms.

Region 1 Board Members: (Red River Valley)

Linda Vavra, Bois de Sioux WD – term expires 2020 Gene Tiedemann, Red Lake WD – term expires 2021 Peter Fjestad, Buffalo Red River WD – term expires 2022

Region 2 Board Members: (Rural, non-Red River Valley)

Tim Dritz, Yellow Medicine River WD – term expires 2020 Wanda Holker, Upper Minnesota River WD – term expires 2021 Ruth Schaefer, Middle Fork Crow River WD – term expires 2022

Region 3 Board Members: (Metro WDs/WMOs)

Mary Texer, Capitol Region WD – term expires 2020 Jackie Anderson, Comfort Lake Forest Lake WD – term expires 2021 Sherry Davis White, Minnehaha Creek WD – term expires 2022