December 18, 2013 Regular Meeting

Annual Meeting of the Capitol Region Watershed District (CRWD) Board Of Managers, for Wednesday, December 18, 2013, 6:00 p.m. at the office of the CRWD, 1410 Energy Park Drive, Suite 4, St. Paul, Minnesota. The Regular Meeting of December 18, 2013 will begin immediately following the Annual Meeting at approximately 6:15 PM. ANNUAL MEETING AGENDA Materials Enclosed

I.

Call to Order (President Collins) A) Attendance B) Review, Amendments and Approval of the Agenda

II. III. IV.

Year in Review and Acknowledgements (President Collins and Administrator Doneux) Election of Officers and Committee Appointments (Mike Thienes) Other Assignments and Duties (Board President) Bank/Depository for District Funds, 2013 Manager per diem and mileage reimbursement rate, designation of the Official newspaper and adopt Conflict of Interest Policy Annual Meeting Calendar (Board President) Public Question and Comment Period Adjournment of Annual Meeting

V. VI. VII.

REGULAR MEETING AGENDA I.

Call to Order of Regular Meeting (President Joe Collins) A) Attendance B) Review, Amendments and Approval of the Agenda

II.

Public Comment – For Items not on the Agenda (Please observe a limit of three minutes per person.)

III.

Permit Applications and Program Updates (Permit Process: 1) Staff Review/Recommendation, 2) Applicant Response, 3) Public Comment, and 4) Board Discussion and Action.)

A) B)

Permit # 11-001 Banbro Warehouse – Certification of Completion (Kelley) Permit Program/Rules Update (Kelley)

IV.

Special Reports –– No Special Reports

V.

Action Items A) AR: Approve Minutes of the December 4, 2013 Regular Meeting (Sylvander) B) AR: Approve Accounts Payable/Receivables for November 2013 (Sylvander) C) AR: Authorize Vehicle Lease Agreement with Midway Ford (Sylvander) D) AR: Appoint 2014 Citizen’s Advisory Committee (Doneux) E) AR: Approve 2014 Budget Amendments (Doneux) F) AR: Adopt Final 2014 Budget and Levy (Doneux) G) AR: Approve NPDES Stormwater Pollution Prevention Plan (Eleria) H) AR: Approve Technical Services Agreement with the University of Minnesota (Suppes) I) AR: Approve Personnel Committee Recommendations (Collins/Texer) Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

VI.

Unfinished Business A. FI: Special Grants (Zwonitzer) B. FI: TBI Realignment Update (Eleria) C. FI: Curtiss Pond Update (Fossum)

VII.

General Information A) CAC Update (Board of Managers) B) Administrator’s Report

VIII. Next Meeting A) Wednesday January 8, 2014 Meeting Agenda Review IX.

Adjournment

W:\04 Board of Managers\Agendas\2013\December 18, 2013 Agenda - Annual and Regular Mtg.docx

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

December 18, 2013 Regular Board Meeting III. Permits A) 11-001 Banbro Warehouse Certificate of Completion and Surety Return

DATE: TO: FROM: RE:

December 12, 2013 CRWD Board of Managers Forrest Kelley, Regulatory and Construction Program Manager 11-001 Banbro Warehouse Certificate of Completion

Background Construction activity is complete for permit 11-001Banbro Warehouse is complete Issues Final inspections were conducted in July of 2012 and August of 2013 for All soils have been stabilized and proper installation of permanent BMPs verified with as-built plans. A maintenance agreement for the onsite stormwater management practices has been recorded with Ramsey County. At the request of the permittee, the agreement was submitted for recording and paid for by CRWD, and the fees are being deducted from the surety.

Requested Action Approve Certificate of Completion and authorize return of $8,858 surety for Permit 11-001 Banbro Warehouse

cc:

Jim Mogen, Assistant Ramsey County Attorney

W:\07 Programs\Permitting\2011\11-001 Banbro Warehouse\Brd Memo Permit Close-out.docx

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.

December 18, 2013 Board Meeting V. Action Item A) Approve Minutes of December 4, 2013 DRAFT Regular Board Meeting (Sylvander)

Regular Meeting of the Capitol Region Watershed District (CRWD) Board of Managers, for Wednesday, December 4, 2013 6:05 p.m. at the office of the CRWD, 1410 Energy Park Drive, Suite 4, St. Paul, Minnesota.

REGULAR MEETING I.

Call to Order of Regular Meeting (President Joe Collins) A) Attendance Joe Collins Mike Thienes Shirley Reider Seitu Jones Mary Texer

Others Present Michelle Sylvander, CRWD Forrest Kelley, CRWD Anna Eleria, CRWD Bob Fossum, CRWD Nate Zwonitzer, CRWD Gustavo Castro, CRWD

Public Attendees Bridget Osborn, HR Green Dan Chouinard, U of M Student Delaney Kolb, U of M Student Alex Hoppes, U of M Student

The meeting began with special reports.

III.

Special Reports A) Gottfrieds Pit Subwatershed Analysis and BMP Design, University of Minnesota Capstone Project

Mr. Fossum reviewed that since 2010, the District, with assistance from local engineering firms (H.R. Green Company and HDR), Inc. have worked with groups of students in the Civil Engineering Department of the University of Minnesota on their Capstone Project. The projects vary each year but are related to water quality or flooding issues within the District. This partnership helps further the work of the District while also offering real-world experience for college level students in the water resources field.

For the fall 2013 semester, the District and H.R. Green worked with students at the University of Minnesota Civil Engineering Department on their Capstone Project. The students worked on a subwatershed analysis project for the area draining to Gottfried’s Pit. The goal of the project was to analyze the Como 8 subwatershed in order to develop a flood alleviation plan for the intersection of Larpenteur Avenue and Fernwood Street.

Gottfried’s Pit is a 1.9 acre detention pond fed by stormwater runoff located adjacent to the intersection.

Students Dan Chouinard, Delaney Kolb and Alex Hoppes from the University of Minnesota Civil Engineering Department provided a presentation outlining the background, analysis and potential projects that were identified including cost projections. Because of the location of the flooding multiple municipalities are involved including City of Roseville, City of Falcon Heights, City of St. Paul, Ramsey County and Capitol Region Watershed District. The conceptual design plan and cost estimate will be presented to the City of Roseville and Falcon Heights.

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

Mr. Jones commented to the students that he liked how their planning included projections for a 100 year storm.

This type of planning is essential for climate changes. The Board thanked the students for their presentation.

The meeting was called to order by President Collins after the special report at 6:20 p.m.

B)

Review, Amendments and Approval of the Agenda

President Collins asked for additions or changes to the agenda. Mr. Fossum requested that Action Item E, Approve MAWD Delegates. Ms. Sylvander requested the addition of Action Item F, to approve MetLife Check #15644 for $210.00.

Motion 13-220: Approve the December 4, 2013 Agenda.

Texer/Jones Unanimously approved II.

Public Comments – For Items not on the Agenda There were no public comments.

IV.

Permit Applications and Program Updates A)

Permit # 13-032 Montreal Avenue (Kelley)

Mr. Kelley, reviewed Permit #13-032 Montreal Avenue. The applicant is the City of St. Paul. The permit is for residential street reconstruction. The applicable rules are Stormwater Management (Rule C), Flood Control (Rule D), Erosion and Sediment Control (Rule F). The disturbed area of this project is 5.38 Acres and 5.38 Acres impervious surface.

Motion 13-221: To approve Montreal Avenue permit #13-032 with 2 conditions.

1.

2.

Submit a copy of the NPDES permit.

Add the new catchbasin at Station 47+60 and stormsewer pipe to the profile shown on Sheet 17.

Jones/Texer Unanimously approved B)

TAC Update (Kelley)

Mr. Kelley, reviewed the agenda from TAC meeting held on November 7, 2013. RWMWD and CRWD staff distributed a list of potential discussion topics for the 2013 TAC Meeting and requested input and ideas for additional topics in September. Topics were intended to provide introductions to current trends in stormwater management, review unique projects and questions that arose during permitting, and discuss potential rule revisions and clarifications. Over 20 members attended and participated in the discussion as staff gave a presentation touching on the main points of each topic.

President Collins commented that plumbing inspectors are hesitant to become involved with water reuse systems because of liability concerns. The department of health will require that water reused for flushing toilets will require sanitary treatment. A Regional Stormwater Approach was addressed by the City of St. Paul regarding alternative compliance sequencing and how the credits are distributed. Discussion occurred.

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

C)

Permit Program/Rules Update (Kelley)

Mr. Kelley provided an update from the November 7, 2013 TAC meeting.

V.

Action Items A)

AR: Approve Minutes of the November 20, 2013 Regular Meeting (Sylvander)

Motion 13-222: Approve Minutes of the November 20, 2013 Regular Meeting.

Texer/Jones Unanimously approved B)

AR: Approve Amendment to 2013-2014 Professional Services Provider List (Doneux)

Mr. Fossum in place of Administrator Doneux requested the Board approved staff to post a Request for Qualifications for professional services contracting in 2013 – 2014. In October of 2012, staff prepared a Request for Qualifications (RFQ) for general water resource professional services for 2013 and 2014. This would include requesting information regarding personnel, similar projects, billing rates and availability of staff. In addition each firm would also be able to identify which service area they are interested in working in and are uniquely qualified.

The District has reviewed all submittals and determined which firms are qualified in each of the eight service areas. Those firms qualified in each area have been placed in a pool of professional service consultants for calendar years 2013-2014. The District then requests proposals (work orders) for projects from the pool within a respective service area as needed.

As CRWD continues to work as a national leader in stormwater management the staff has become aware of other firms around the country that have specialized and nationwide experience. These firms have also become aware of our work and seek to be included on our professional services consultant pool. These firms bring a wide variety of nation leading work in TMDLs, watershed planning and BMP design and implementation. A recent example of CRWD working with a national firm is the upcoming work (pending) with Geosystec Consultants to develop a plan for the Dellwood Gardens project.

Staff is seeking Board authorization to include Burns & McDonnell, Geosyntec Consultants and Tetra Tech in the 2013 – 2014 Consultant pool.

Motion 13-223: Authorize Amendment to 2013 – 2014 Consultant Pool to include Burns & McDonnell, Geosyntec Consultants and Tetra Tech.

Texer/Redier Unanimously approved C)

AR: Approve 2014 Partner Grants (Beckman)

Ms. Beckman reviewed that last week a committee of CRWD Board and CAC members including: Ted McCaslin, Shirely Reider, and Seitu Jones, reviewed 2014 CRWD Partner Grant applications. The District received 15 Partner Grant applications during the application period of September 20th to October 25th and made preliminary recommendations.

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

The 2014 Partner Grants budget is $60,000. Some applications were not recommended for funding because of a weaker connection to CRWD’s stormwater improvement goals as expressed in the 2014-15 Education and Outreach Plan. It is recommended that several grant amounts be funded through other CRWD Education budget categories totaling $33,500. Ms. Beckman requested one change to the Great River Greening grant include $5,000 towards education.

Motion 13-224: Approve 2014 Partner Grants as amended by the Partner Grant review committee and authorize Administrator to enter into agreements with grantee organizations.

Reider/Jones Unanimously approved Ms. Texer suggested that Doug Olson from Ramsey Hill Association be contacted for involvement in the artful rain garden at Western & Marshall.

D)

AR: Approve Grant Application for Targeted Watershed Program (Zwonitzer)

Mr. Zwonitzer reviewed that in 2013 the Minnesota Legislature passed a law requiring BWSR to award grants to local government units organized to implement projects that will result in a significant and measurable reduction in water pollution in a selected subwatershed. Based on this legislation, BWSR created the Targeted Watershed Demonstration Program with $12 million available over the next two years and is seeking nominations for three to six project watersheds to participate. Eligible watersheds are those where the amount of change needed to achieve water quality improvement, actions required to achieve those results, and the ability to implement those actions within a four-year timeframe. Projects will be evaluated based on a narrative response to questions and an interview with a Selection Committee.

Mr. Zwonitzer stated staff are requesting authorization to submit a grant application for the McCarrons Lake watershed (as identified by the USGS). This USGS hydrologic unit code level-12 (HUC-12) watershed consists of CRWD subwatersheds Como, Lake McCarrons, Trout Brook, Phalen Creek, and Urban. Staff believe that CRWD is an excellent fit for the program since the watershed is almost entirely within CRWD boundaries, an extensive monitoring record exists, multiple detailed reports on pollutant sources have been completed, and CRWD has a track record of successfully implementing projects in the area.

Mr. Zwonitzer stated that a grant award would allow staff to do additional water quality improvement work and expedite work identified in CRWD’s Watershed Management Plan. Staff believe $2.0 million over the four-year grant term is sufficient to show water quality improvement in the area. A 25% local cash match would be required ($500,000) and already is or will be budgeted for work in the area. Mr. Zwonitzer and staff are currently gathering the needed information on the watershed and preparing responses to the questions in the Request for Interest. The narrative responses will be submitted before the December 13th deadline.

Motion 13-225: Authorize staff to apply for a $2 million grant through the BWSR Targeted Watershed Demonstration Program for the McCarrons Lake watershed.

Thienes/Jones Unanimously approved Motion 13-226: Commit up to $500,000 in matching funds over four years for the BWSR Targeted Watershed Demonstration Program.

Thienes/Jones Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

President Collins asked if these funds could be used at BDale project in 2014. Mr. Zwonitzer replied yes.

President Collins requested clarification on HUC numbering. Mr. Zwonitzer explained that the bigger or longer the number is the watershed area is smaller.

E).

AR: Appoint 2013 MAWD Delegates (Fossum)

The Minnesota Association of Watershed Districts Inc. (MAWD) is requesting a Certificate of Membership & Delegate Appointment.

Motion 13-227: Appoint Shirley Reider and Joe Collins as official delegates and Mike Thienes as the Alternate for the 2013 MAWD annual meeting.

Thienes/Jones Unanimously approved F).

AR: Approve MetLife Check #15644 for $210.00 (Sylvander)

Motion 13-228: Approve MetLife Check #15644 for $210.00.

Thienes/Jones Unanimously approved VI.

Unfinished Business A.

FI: Villa Park Wetland Restoration Project (Fossum)

Mr. Fossum reviewed the Villa Park Wetland Restoration Project. He will be presenting the challenges of dredging and dewatering sediment at the 2013 MAWD annual conference. In 2009 the District completed the Villa Park Wetland Management Plan that identified multiple projects and solutions to deal with the elevated phosphorus loads that were entering Lake McCarrons. The first step in reducing the phosphorus loads was to remove 20,000 cubic yards of sediment. The sediment was removed through hydraulic dredging and dewatering through geotextile tubes. The sediment contained high levels of polycyclic aromatic hydrocarbons (PAHs) and arsenic which required disposal in a landfill. His presentation included the many benefits and challenges such as dewatering in a limited area, invasive cattails, and minimal impact to wildlife that involved the relocating turtles.

VII. A)

General Information Administrator’s Report

Administrator Approved or Executed Agreements Amendment No. 1 to Consultant Services Agreement with HDR Engineering, Inc. for 2014-25 Education and Outreach Plan to use balance of contract agreement ($2,492.00) by November 30, 2013 for a total cost not to exceed $9,949.35.

Service Agreement with the University of Minnesota, Department of Entomology for analysis of CRWD wetland data (2009 – 2012) and creation of a wetland assessment report. $11,500.

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

Amendment No. 1 to Consultant Services Agreement with EOR, Inc. for the Victoria Park Hydrology Study to adjust scope of work (no change in budget) and all work delivered by November 1, 2013.

Board Approved or Executed Agreements 2013 Partner Grant Agreement with City of Saint Paul Public Works for street maintenance equipment to reduce chloride – not to exceed $10,000.

Amendment No. 4 to Consultant Services Agreement with Wenck Associates for Highland Ravine Stabilization and Restoration Project – Design and Engineering to extend the deadline to December 31, 2014 and additional $7,634 to budget for a total cost of $61,220.

General updates including recent and upcoming meetings and events Steve Woods, Assistant Director at BWSR is leaving the Agency to become the Executive Director of the Fresh Water Society. Steve starts at the Fresh Water Society on December 2nd.

Water Resources Working Group Meeting was Tuesday December 3, 2013.

1)

Upcoming events and meetings a) MAWD Annual Meeting and Trade Show, December 5-7, 2013, Arrowwood Resort, Alexandria.

The Villa Park Wetland Restoration Project is one of the featured presentations at this conference. b) Next CAC Meeting is Wednesday December 11, 2013 from 7:00-9:00 pm. c) Next Board Meeting is Wednesday December 18, 2013 from 6:00 – 8:00 pm

2)

Project Updates None at this time

VIII. Next Meeting A) Wednesday, December 11, 2013 CAC Meeting with Board of Managers 7:00 p.m.

B) Wednesday, December 18, 2013 Annual Meeting & Regular Meeting Agenda Review, social hour begins at 5:00 p.m. and meeting at 6:00 p.m.

IX.

Adjournment

Motion 13-229: Adjournment of the December 4, 2013 regular Board Meeting at 7:40 p.m.

Jones/Reider Unanimously Approved Respectfully submitted, Michelle Sylvander

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

December 18, 2013 Board Meeting V. Action Items – B) Accounts Payable & Budget Update (Sylvander)

DATE: December 12, 2013 TO: CRWD Board of Managers FROM: Michelle Sylvander, Office Manager RE: November 2013 Accounts Payable/Receivable and Administrative/Program Budget Report _________________________________________________________________________________

Background Enclosed are the Accounts Payable/Receivable and the Administrative/Program Budget Reports for the Month of November 2013.

Issues Summary of Accounts Payable/Receivable Report: Accounts Payable Accounts Receivable

$ 204,981.73 $ 67,643.65

Summary of Preliminary Budget Report:

$ $ $ $ $

Administrative Budget Program Budget Project Budget Capital Improvement Budget TOTAL

52,612.32 75,434.63 26,750.60 41,007.28 195,804.83

Request Action Approve November 2013 Accounts Payable/Receivable and August Budget Report and direct Treasurer and Board President to endorse and disperse checks for these payments. enc:

November 2013 Accounts Payable/Receivable November 2013 Preliminary Budget Report

W:\02 Budget and Finance\Board Memos\Board Memos 2013\BD Memo AP Budget Report 11.20.2013.docx

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.

ACCOUNTS PAYABLE/RECEIVABLE Date

Vendor Name

11/20/13

District 6 Planning Counsel

11/20/13

Noah & Associates

11/18/13

Ramsey County Recorder

12/02/13

MetLife Group

12/01/13

Al's Coffee

12/09/13

Al's Coffee

11/01/13

All Covered

12/01/13

All Covered

12/09/13

Ellen Anderson

11/22/13

Barr Engineering

11/22/13

Barr Engineering

11/25/13

Elizabeth Beckman

11/22/13

Ben Meadows

11/22/13 11/18/13

Vendor Address 171 Front Avenue St. Paul, MN 55117 511 Conventry Lane Edina, MN 55435 P.O. Box 64099 St. Paul, MN 55164 1650 W. 82nd St. Suite 250 Bloomington, MN 55431 820 Decatur Ave. North Golden Valley, MN 55427 820 Decatur Ave. North Golden Valley, MN 55427 Dept. 33163 P.O. Box 33163 San Francisco Dept.

33163 CA 94139 3163 P.O. Box 33163 San Francisco CA 94139 3163 905 Lakeview Ave. St. Paul, MN 55117-4024 4700 West 77th Street Minneapolis MN 55435-4803 4700 West 77th Street Minneapolis MN 55435-4803 1410 Energy Park Dr St. Paul MN 55108

Description

Amount

Check #

G/L Code

15641

210-13143-4710

Grants, Cost-Share, Funding

$5,375.00

15642

101-13970-4430

Consultants

$230.00

15643

Various

$210.00

15644

101-13970-4040

Benefits

---

101-13970-4210

Office Supplies

$208.26

15645

101-13970-4210

Office Supplies

---

101-13970-4610

Equipment Purchase/Rental/Lease

Total

Grants/Cost-Share, Funding

$1,000.00

$1,000.00

11/14/2013

Consulting Expense

$5,375.00

11/1/2013

Surety Fees

$230.00

Dec-13

Employee Benefits

$210.00

11/14/2013

31447

Oasis Filter Cooler

114246

Coffee

582442

Monthly Service Fee

$1,555.38

587001

Monthly Service Fee

$10.76

---

$197.50 ---

G/L Description

Engineering Expense

$1,555.38

$3,110.76

15646

101-13970-4610

Equipment Purchase/Rental/Lease

Stipend for CAC faciliatator

$200.00

$200.00

15647

101-13970-4430

Consultants

23621112.00-6

CCLRT Engineering Services

$892.00

---

330-13624-4470

Engineering Expense

23620944.09-23

Trout Brook Realignment from I-35E to Cayuga

Engineering Expense

Expense Report

P.O. Box 5275 Janesville, WI 53547-5275

Ben Meadows

P.O. Box 5275 Janesville, WI 53547-5275

Benefit Extras, Inc.

P.O. Box 1815 Burnsville, MN 55337

10/31/13

Brooks Office Interiors

11/11/13

Budget Sign

08/21/13

Gustavo Castro

12/06/13

Gustavo Castro

2222 Elm Street SE Minneapolis, MN 55414 2474 Territorial Road St. Paul, MN 55114 1410 Energy Park Dr St. Paul MN 55108 1410 Energy Park Dr St. Paul MN 55108

$21,596.27

15648

415-12815-4470

November Expense Report

$224.93

$224.93

15649

220-13250-4330 $194.98 210-13143-4330 $29.95

1019864141

Neoprene Shldr Lnght Bes

$119.35

---

211-13200-4210

1019863351

Heat Press Logo

$53.81

$173.16

15650

240-13399-4210

Office Supplies

53092

Monthly Flex

$30.00

$30.00

15651

101-13970-4040

Benefits

112340

Workspace for shared monitoring cubical

$230.32

$230.32

15652

211-13970-4210

Office Supplies

56985

Round Decals for hardhats

$273.91

$273.91

15653

240-13396-4210

Office Supplies

Expense Report

Expense Report

$465.00

$0.00

---

210-13140-4330

Staff Expense

Expense Report

Expense Report

$168.85

$633.85

15654

210-13140-4330

Staff Expense

11/07/13

City of St. Paul

11/30/13

c/o Cassidy Turley Midwest Inc

1400-1410 Energy Pk Dr Holdings LLC 4678 World Parkway Circle St. Louis MO 63134

05/31/13

Mark Doneux

1410 Energy Park Dr St. Paul MN 55108

Expense Report Expense Report

11/15/13

Mark Doneux

1410 Energy Park Dr St. Paul MN 55108

11/18/13

EOR

651 Hale Avenue North Oakdale, MN 55128

11/25/13

Cherry Flowers

1243 Hewitt Avenue St. Paul, MN 55104

09/18/13

Great River Greening HDR Engineering, Inc.

35 West Water Street, Suite 201 St. Paul, MN 55107 701 Xenia Avenue Sourth Minneapolis, MN 55416 701 Xenia Avenue Sourth Minneapolis, MN 55416 4810 White Bear Parkway White Bear Lake, MN 55110 4810 White Bear Parkway White Bear Lake, MN 55110

---

$20,704.27

Department of Public Works 15 W. Kellogg Blvd.

St. Paul, MN 55102

11/14/13

12/18/13

Report Date Invoice #

129784

January Rent

---

Staff Expense Office Supplies

Vehicle Rental

$2,516.00

$2,516.00

15655

208-13000-4630 $629.00 211-13200-4630 $629.00 305-13421-4630 $629.00 315-13550-4630 $629.00

Office Rent - January

$5,500.00

$5,500.00

15656

101-13970-4220

Office/District Facility Lease/Rent

---

101-13970-4330

Staff Expense Staff Expense

Expense Report

---

$141.88

$287.77

15657

101-13970-4330

Victoria Park - Modeling & Design

$9,881.50

$9,881.50

15658

325-12601-4500

Planning Expense

Stewardship Grant Program

$1,222.20

$1,222.20

15659

210-13140-4710

Grants, Cost-Share, Funding

2124

Rain Garden Watering Events

$2,000.00

$2,000.00

15660

210-13143-4530 $1,000.00 330-13624-4530 $1,000.00

Maintenance Expense

402241-H

Villa Park Wetland Restoration

$9,944.23

---

410-12750-4470

Engineering Expense

15661

220-13250-4430

Consultants

---

101-13970-4440

Accounting

$7,820.47

15662

101-13970-4440

Accounting

$7,563.47

15663

305-12425-4470

Engineering Expense

Equipment Purchase/Rental/Lease

44-0053-10 Stewardship Grant

Expense Report

$145.89

Vehicle Expense & Maintenance

---

11/12/13

HDR Engineering, Inc.

10/31/13

HLB Tautges Redpath, LTD.

11/30/13

HLB Tautges Redpath, LTD.

11/08/13

Houston Engineering Inc.

1401 21st Avenue North Fargo, ND 58102

11/26/13

Integra Telecom

NW 5814, P.O. Box 1450 Minneapolis, MN 55485-5814

120347395

Name change on phone

$40.36

$40.36

15664

101-13970-4610

11/11/13

Integra Telecom

P.O. Box 2966 Milwaukee, WI 53201-2966

11463710

Monthly Phone service

$565.47

$565.47

15665

101-13970-4610

Equipment Purchase/Rental/Lease

11/30/13

Forrest Kelley

1259 Avon Street North St. Paul, MN 55117

11/30/13

Nov. Office Cleaning

$480.00

$480.00

15666

101-13970-4320

Utilities

401958-H

Education & Outreach Program

150411649

Monthly Accounting October 2013

$4,257.17

150411970

Monthly Accounting November 2013

$3,563.30

17658

Curtiss Pond Design & Construction Project

$213.40

$7,563.47

$10,157.63 ---

ACCOUNTS PAYABLE/RECEIVABLE Date

Vendor Name

Vendor Address

C Lanphear Design

3715 45th Avenue South Minneapolis, MN 55406

12/10/13

Marco

P.O. Box 790448 St. Louise, MO 63179-0448

12/06/13

MAWD

540 Diffley Road St. Paul, MN 55123

11/30/13

12/02/13

Minnesota Brownfields

11/05/13

Outdoor Lab

11/30/13

Corey Poland

12/01/13

Ramsey County - RISK

11/19/13

Ramsey County - Attorney

P.O. Box 16244 St. Paul, MN 55116 147 10th Street East St. Paul, MN 55101 1410 Energy Park Dr St. Paul MN 55108 90 Plato Blvd. W P.O. Box 64097 St. Paul, MN 55164-0097 90 Plato Blvd. W P.O. Box 64097 St. Paul, MN 55164-0097

12/18/13

Report Date Invoice #

Description

Amount

Total

Check #

G/L Code

15667

220-13250-4210

G/L Description

1113-01

Table Display booklet

$650.00

241144575

Konica Minolta Copier

$730.79

$730.79

15668

101-13970-4610

Annual Meeting & Trade Show

$395.00

$395.00

15669

101-13970-4280 $320.00 220-13250-4280 $75.00

Phase II Membmership Pledge

$250.00

$250.00

15670

101-13970-4260

Landscaped Maintenance 1993 Lincoln Ave., 1840 Lincoln Ave.

$726.66

$726.66

15671

210-13141-4530

$54.60

$54.60

15672

211-13200-4330 $2.90 208-13000-4300 $51.70

$452.72

$452.72

15673

$1,453.50

$1,453.50

15674

101-13970-4420

Security System upgrades

$329.00

$329.00

15675

101-13970-4610

---

101-13970-4210 $7.18 220-13250-4210 $153.06

Office Supplies

2013.2

Membership 13-235 Expense Report

Expense Report

RISK-001635

Risk Management December

Atty - 004500

Attorney Services - October 2013

$650.00

Office Supplies

Sentry Systems, Inc.

4463 White Bear Parkway, Suite 106 White Bear Lake, MN 55110

11/02/13

Staples

Dept. DET P.O. Box 83689 Chicago, IL 60696-3689

8027544309

Office Supplies - scented markers, post-it easel pads

$160.24

10/12/13

Staples

Dept. DET P.O. Box 83689 Chicago, IL 60696-3689

8027309552

Credit - item returned

($58.97)

$101.27

15676

101-13970-4210

Office Supplies

11/04/13

Sunde

9001 East Bloomington Freeway, Suite 118 Bloomington, MN 55420-3435

Surveying at Highland Ravine

$140.00

$140.00

15677

417-12801-4460

Surveying, Mapping, GIS

11/30/13

Michelle Sylvander

6593 Albert Ct. Lino Lakes, MN 55038

Nov. Expense Report

$179.97

$179.97

15678

101-13970-4330

Staff Expense

12/09/13

Terrybear, Inc.

946 W. Pierce Butler Route, suite 101 St. Paul, MN 55104

$8,858.00

$8,858.00

15679

208-11001-2330

Escrow/Surety

11/27/13

10/31/13

11/22/13

11/27/13

11/27/13

11/27/13

11/30/13

11/30/13

11/19/13

Univewrsity of Minnesota

Univewrsity of Minnesota

Univewrsity of Minnesota

US Bank

College of Continuing Education 201 Coffey Hall 1420 Eckles Ave. St. Paul, MN 55108 College of Continuing Education 201 Coffey Hall 1420 Eckles Ave. St. Paul, MN 55108 College of Continuing Education 201 Coffey Hall 1420 Eckles Ave. St. Paul, MN 55108 P.O. Box 790408 St. Louis, MO 63179-0408

07/07/71

08/02/24

Expense Report

Surety

Surety Return - Project Completion & Close Out

1304330

Preparing M for Climate Change - Mark Doneux

1306931

Watershed Sp-ecialist Training - Lindsay VanPatten

1307243

Watershed Specialist Training - Corey Poland

---

$60.00

---

---

101-13970-4280 $60.00

Training & Education

$800.00

---

---

220-13250-4280 $800.00

Training & Education

15680

211-13200-4280 $800.00

Training & Education

---

101-13970-4250

Telecommunications

15681

101-13970-4210 $133.32 330-13620-4280 $30.00 415-13816-4510 $678.47 210-13270-4280 $70.00

Office Supplies/Training & Education

Staff Expense

$800.00

Nov. 1811

Intermedia.net $360.74, Lynda.com $25.00, Carbonite Backup $33.96

Nov. 9994

Target $7.16, St. Paul Bagelgry $24.56, U of M $30.00, Office Max $26.63, Batteries Plus $74.97, DNR $678.47, MAWD $70.00

US Bank

P.O. Box 790408 St. Louis, MO 63179-0408

Lindsay VanPatten

1410 Energy Park Dr St. Paul MN 55108

Walters

P.O. Box 67 Circle Pines, MN 55014

566030

Trash/Recycling - November

Wenck

1800 Pioneer Creek Center P.O. Box 249 Maple Plain, MN 55359-0249

1305358

Lake Statistical Analysis

Expense Report

Expense Report

Equipment Purchase/Rental/Lease

$419.70

$1,660.00

---

$911.79

$1,331.49

$130.17

$130.17

15682

220-13250-4330 $120.00 220-13265-4330 $10.17

$52.03

$52.03

15683

101-13970-4320

Utilities

---

211-13205-4470

Engineering Expense

$733.50

---

ACCOUNTS PAYABLE/RECEIVABLE Date

11/19/13

Vendor Name

Wenck

Vendor Address

1800 Pioneer Creek Center P.O. Box 249 Maple Plain, MN 55359-0249

11/19/13

Wenck

1800 Pioneer Creek Center P.O. Box 249 Maple Plain, MN 55359-0249

12/09/13

Gwen Willems

1880 Tatum Street Falcon Heights, MN 55113

11/27/13

Xcel Energy

P.O. Box 9477 Minneapolis, MN 55484-9477

12/18/13

Report Date Invoice #

1305357

1305359

Expense Report

392603077

Description

Permit Program

Amount

Total

$8,076.87

---

Check #

G/L Code

---

208-13099-4470 $1692.77 208-13003-4470 $263.40 208-13019-4470 $945.00 208-13025-4470 $6.00 208-13027-4470 $777.00 208-13028-4470 $1320.00 208-13030-4470 $600.00 208-13032-4470 $821.90 208-13033-4470 $821.90 208-13036-4470 $828.90

Engineering Expense

Engineering Expense

G/L Description

$4,049.37

$12,859.74

15684

208-13099-4470 $255.00 208-10032.4470 $153.35 208-11022-4470 $150.22 208-12007-4470 $41.87 208-12010-4470 $421.44 208-12013-4470 $15.00 208-12017-4470 $1797.67 208-12026-4470 $203.22 208-13004-4470 $421.04 208-13009-4470 $15.00 208-13012-4470 $575.56

Expense Report - MAWD

$671.71

$671.71

15685

101-13970-4330

Staff Expense

Nov. 2013 Service

$318.00

$318.00

15686

101-13970-4320

Utilities

$204,981.73

$204,981.73

Permit Program

Approved for Payment: __________________________12/18/2013 Michael Thienes, Treasurer

Date

ACCOUNTS PAYABLE/RECEIVABLE Date

Vendor Name

Vendor Address

12/18/13

Report Date Invoice #

Description

Amount

Check #

Total

G/L Code

G/L Description

RECEIPTS Date

Vendor Name St. Paul Old Home Plaza

11/01/13 11/04/13

Apex Auto Salvage, Inc. Marco

11/04/13 11/04/13 11/04/13 11/06/13 11/08/13 11/12/13 11/12/13

Ryan Companies Rehder & Associates Inc. Employee Appreal PPL Hamline Station LLC Shepard Development LLC Ironton Asset Fund

Description

Vendor Address 366 South 10th Ave. P.O. Box 727 Saite Park, MN 56387 198 E. Minnehaha Ave. St. Paul, MN 55130 4510 Heatherwood Road P.O. Box 250 St. Cloud, MN 56302-0250 50 S. 10th Street, Suite 300 Minneapolis, MN 55403 3440 Federal De. Suite 110 Eagan, MN 55122

Check Amount $5,150.00

Check #

G/L Code

1049

208-13030

G/L Description

Surety Western U Plaza Apex Auto Permit Fee

$2,000.00

22891

208-13036

$318.90

193889

101-13970-4610

$15,300.00

660017

208-13027

$500.00

21920

208-13035

$114.75

cash

101-13970-4210

Overpayment on lease Vintage on Selby Surety AgroPur Permit Fee

1410 Energy Park Dr St. Paul MN 55108

Employee Appreal

1035 E. Franklin Ave. Minnapolis, MN 55404 1999 Shepard Road St. Paul, MN 55116 3550 Wells Fargo Place St. Paul, MN 55101

Surety US Bank Surety Loomis Surety TOTAL

$9,200.00

172

208-13019

$17,460.00

1043

208-13031

$17,600.00

15241

208-13028

$67,643.65

OUTSTANDING INVOICES/CREDITS 06/25/13

E X Environmental

08/31/13

Northern Battery

11/04/13

Techware

13-630 1326007 85007

Duplicate Invoice, already Pd invoice #13-623, Ck#15358 Credit RM363478 Consulting for Sage Software

$175.00

$175.00

($20.00)

($20.00)

$1,425.00

$1,425.00

sent email 10/2/2013 - phone # not in service

Hold till more progress is made with software

CAPITOL REGION WATERSHED DISTRICT

Project/Program:

2013 BUDGET REPORT

2013 Budget

OPERATIONS ADMINISTRATION

Administrative Budget

378,900.00

79,626.00

79,626.00

-

201-Groundwater

19,900.00

19,900.00

33.34

PROGRAMS

52,612.32

Balance of Budget Remaining

YTD Expenditures 510,536.11 -

(131,636.11)

% of Budget Expended 134.74%

79,626.00

0.00%

4,754.90

15,145.10

23.89%

41,850.00

41,850.00

950.47

1,952.18

39,897.82

4.66%

208-Permitting

194,190.00

194,190.00

22,291.88

172,444.24

21,745.76

88.80%

210-Stewardship Grants

233,750.00

233,750.00

16,974.05

183,249.80

50,500.20

78.40%

211-Monitoring and Data Collection

417,060.00

417,060.00

23,955.85

503,853.55

(86,793.55)

120.81%

220-Education/Outreach

8,395.34

152,570.00

152,570.00

119,021.63

33,548.37

78.01%

225-Technical Resources & Information Sharing

47,590.00

47,590.00

-

42,368.98

5,221.02

0.00%

228-Future Trends: Research & Positioning

44,380.00

44,380.00

-

1,562.20

42,817.80

0.00%

230-Geogrpahic Information Systems (GIS)

65,650.00

65,650.00

59,466.61

6,183.39

90.58%

22,050.00

PROGRAM TOTAL

1,318,616.00

0.00

1,699.56

22,050.00

1,134.14

10,523.63

11,526.37

47.73%

1,318,616.00

75,434.63

1,099,197.72

219,418.28

83.36%

300-Administration

38,374.00

38,374.00

0.00

0.00

38,374.00

0.00%

301-Shoreline & Streambank Maintenance

19,220.00

19,220.00

0.00

8,310.55

10,909.45

43.24%

185,360.00

185,360.00

9,429.84

98,807.40

86,552.60

53.31%

0.00

0.00

-

13.75

6,250.00

6,250.00

-

0.00

6,250.00

0.00%

315-Trout Brook Subwatershed

184,990.00

184,990.00

3,955.47

59,863.55

125,126.45

32.36%

317-Crosby Lake Subwatershed

13,150.00

13,150.00

0.00

404.80

12,745.20

3.08%

325-Wetland, Stream and Ecosystem Restoration-Planning

54,600.00

54,600.00

11,140.85

24,343.89

30,256.11

0.00%

122,900.00

122,900.00

2,224.44

63,015.43

59,884.57

51.27%

305-Como Lake Subwatershed PROJECTS

Current Month Expenditures

378,900.00

240-Safety Program

310-Lake McCarron's Subwatershed 313-Loeb Lake Subwatershed

330-Mississippi River Subwatershed PROJECTS TOTAL TOTAL OPERATIONS BUDGET Capital Improvement Project

401-Shoreline Restoration Fund CAPITAL IMPROVEMENT

2013 Amended Budget

200-Administration

207-Rulemaking/Rule Revisions

(13.75)

0.00%

624,844.00

0.00

624,844.00

26,750.60

254,759.37

370,084.63

40.77%

$2,322,360.00

$0.00

$2,322,360.00

$154,797.55

$1,864,493.20

$457,866.80

80.28%

2013 Budget

2013 Budget Transfers/ Amendments

2012 Amended Budget

Current Month Expenditures

YTD Expenditures

Balance of Budget Remaining

% of Budget Expended

16,220.00

16,220.00

0.00

7,961.40

8,258.60

49.08%

164,200.00

164,200.00

709.25

141,663.31

22,536.69

86.27%

410- Lake McCarron's BMP Fund

1,945,940.00

1,945,940.00

12,987.76

1,269,340.67

676,599.33

65.23%

415-Trout Brook BMP's

2,161,510.00

2,161,510.00

23,197.18

315,831.95

1,845,678.05

14.61%

417-Crosby Lake BMP

171,350.00

171,350.00

2,559.14

47,194.37

124,155.63

0.00%

425-Wetland, Stream and Ecosystem Restoration - Implementation

259,200.00

259,200.00

-

2,375.35

256,824.65

0.00%

430-Mississippi River Subwatersheds BMP's

150,000.00

150,000.00

0.00

(24,019.59)

174,019.59

0.00%

440-Special Projects and Grants

338,210.00

338,210.00

1,553.95

82,336.86

255,873.14

24.34%

405-Como BMP Fund

490-Debt Services

172,622.00

TOTAL CAPITAL IMPROVEMENT PROGRAM

FUND BALANCES

2013 Budget Transfers/ Amendments

REPORT DATE: 12/12/2013

Fund Balances

$5,379,252.00

Fund Balance @ 12/31/12

172,622.00 $0.00

2013 Fund Balance Transfers

$5,379,252.00

Fund Balance @ 12/31/12

$41,007.28

2013 YTD Revenue

116,775.01

55,846.99

67.65%

$1,959,459.33

$3,419,792.67

36.43%

Current Month Expenditures

YTD Expenditures

Fund Balance @ 11/30/13

Operations

1,674,927.00

-

1,674,926.44

1,171,640.12

154,797.55

1,864,493.20

982,073.36

Capital Improvement

1,727,405.00

-

1,727,405.00

3,782,285.17

41,007.28

1,959,459.33

3,550,230.84

TOTAL FUND BALANCE:

$3,402,332.00

$0.00

$3,402,331.44

$4,953,925.29

$195,804.83

$3,823,952.53

$4,532,304.20

December 18, 2013 Board Meeting V. Action Items C) District Vehicle Lease from Midway Ford (Sylvander)

DATE: December 12, 2013 TO: CRWD Board of Managers FROM: Michelle Sylvander, Office Manager RE: Authorize Vehicle Lease Agreement from Midway Ford _________________________________________________________________________________ Background Since 2005 CRWD has been leasing vehicles from the City of St. Paul. CRWD staff has been evaluating vehicles for the district to lease and replace the vehicles leased from the City of St. Paul. The vehicles leased from the City of St. Paul are older and do not meet all the needs of the district. The options of vehicles from the City of St. Paul is limited to what they have available. The service and maintenance of the City of St. Paul vehicles requires scheduling and often down time. A replacement vehicle during service is not always available. The City of St. Paul vehicles can only be refueled at one location. The two trucks that are currently being leased are two wheel drive, four wheel drive is needed and rarely available in order to visit all sites year round. The City of St. Paul vehicles are difficult for parking downtown because of the size and location of lights. The currently leased vehicles are intended for field staff usage and can only seat 2 passengers. As the district has evolved staff are conducting more permit and BMP site inspections and educational events that does not require a pick-up truck.

Issues The staff conducted a solicitation of quotes. Based on the quotes gathered, the top four dealerships were selected based on ability to fit the district’s current and future needs. The top four dealerships included: Barnett White Bear Chrysler Jeep Dodge, Maplewood Toyota, Midway Ford, and Roseville Chevrolet.

Staff visited and interviewed the dealerships for cost, inventory, selection, service, future needs, customizing services and government discounts. Based on the site visits and interviews, staff feels that Midway Ford is best suited for the needs of the district. Midway Ford offers vehicle pick up for repairs and maintenance for service, eliminating down time for staff waiting for repairs and service. Midway Ford offers a larger selection of overall vehicles in each class of cars, trucks and SUVs. Midway Ford also offers more experience and selection for customizing work vehicles.

The cost of leasing from the City of St. Paul continues to increase about 7% each year. The district is currently paying $629.00/month for each vehicle leased from the City of St. Paul. The lease from Midway Ford is $500.65/month. The lease would be for 36 months with the option to purchase at the end of the lease.

Request Action Authorize Administrator to execute the lease of a 2014 Ford Edge with Midway Ford.

Enc:

Quote from Midway Ford for 2014 Ford Edge

W:\02 Budget and Finance\Vehicle Lease 2013\2013\Truck Lease or Purchase Memo to the Board - Dec 2013.docx

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.

The American Road P.O. Box 1739 Dearborn, Michigan 48121-1739

November 15, 2013 Travis Swanson Midway Ford Re: Ford Municipal Finance Program - Quotation for Capitol Region Watershed, MN Please review the following information.

The quote is good until 12/15/13. Vehicle delivery must take place and all required documentation and payments must be received by Ford Credit by the good thru date. After 12/15/13, payments are subject to change.

A Documentation Fee of $595 is required per transaction - not per unit, that will be collected at delivery.

This finance proposal applies to: Quantity 1

Description 2013 Ford Edge SE

Purchase Price $27,767.50 MSRP: $28,885.00

Total Amount Funded

Number of Payments

Payment Timing

Payment Amount

$27,767.50

36

Monthly in Advance

$500.65

Mileage Limitation: 10,000 per year Options at end of 36 month initial term: 1.

2.

Return vehicle, per contract return provisions Purchase vehicle(s) by making 12 additional payment of $1,243.24

The program is non-recourse to the dealer, the same as a cash sale from the dealer to the municipal customer. At inception, the new equipment title/registration indicates the municipality as Registered Owner, and designates Ford Motor Credit Company, P.O. Box 1739, Dearborn, MI 48121-1739, as First Lienholder. At term end, the municipality buys the equipment for $1. The municipality, as Owner of record, is eligible for Ford Governmental Price Concessions or other discounts, to reduce product cost.

Please note: Ford Credit's financing is subject to: 1) Review and approval of the Municipality's most recent audited financial statement 2) Mutually acceptable documentation.

Sample forms and documentation are available upon request.

If you need additional information, please contact me at 1-800-241-4199, and press 1.

Ford municipal financing.

Thank you for your interest in

Sincerely,

James DeYonke Marketing Coordinator jdeyonke@ford.com

December 18, 2013 V. Action Items D) Appoint 2014 Citizen’s Advisory Committee (Doneux)

DATE: TO: FROM: RE:

December 12, 2013 Board of Managers Mark Doneux, Administrator Citizen’s Advisory Committee 2014 Reappointment Recommendation

Background Regular attendance is a requirement to be a member of the Citizen’s Advisory Committee in accordance with their By-Laws. State statute also requires that the Board of Managers must annually appoint the Citizen’s Advisory Committee.

Issues The Board of Managers must annually appoint the Citizen Advisory Committee members. In order to maintain an orderly CAC roster and fully comply with state statute the Citizen’s Advisory Committee has submitted a recommended roster to the Board of Managers. The Board must appoint CAC members for 2014 at the CRWD Annual Meeting on December 18, 2013.

Requested Action Appoint the following individuals to the District’s Citizen Advisory Committee through December 2014: David Arbeit, 1384 East Como Blvd., St. Paul, MN 55117 William Barton, 533 Cretin Ave South, St. Paul MN 55116 Pat Byrne, 243 S Lexington Pkwy St. Paul, MN 55104 Janna Caywood, 1395 Avon St, St. Paul MN 55117 Steven Duerre, 76 Bates Street, St. Paul, MN 55106 Michael MacDonald, 1391 Almond Ave., St. Paul MN 55108 Ted McCaslin, 1550 Carroll Ave., St. Paul MN 55104 Michelle Ulrich, 1561 Lincoln Ave., St Paul MN 55105 Gwen Willems 1880 Tatum Street Falcon Heights MN 55113 Richard Weil 25 Charles Ave, St. Paul, MN 55103 Kathryn Swanson, Apt 4, 1879 Portland Ave, St. Paul, MN 55104

W:\04 Board of Managers\Annual Meetings\2013\Boad Memo - 2014 CAC Reappointments 12-12-13.docx

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.

December 18, 2013 V. Action Items E. 2014 Budget Amendments (Doneux)

DATE: TO: FROM: RE:

December 12, 2013 CRWD Board of Managers Mark Doneux 2014 Budget Amendments

Background The Board of Managers must adopt a Final 2014 Budget and Levy at the December 18, 2013 meeting.

Staff and the Board have recommended several minor shifts in funding to accommodate the Special and Partner Grant Programs.

Issue At the September 4th Board Meeting, amendments were approved to Transfer $45,000 from fund 43014881 (CCLRT Redevelopment BMPs) and $65,000 from fund 440-14912 (Stockholm Tree Trench Demonstration) to fund 440-14910 (Special Grants). At the December 4th Board Meeting, 2014 Partner Grants were approved with an additional $38,500 coming from several different 220Education/Outreach Project Categories as shown in Table 1.

Table 1 – 2014 Budget Transfer from 220-Education Outreach to 210-Stewardship Grants Grantee Amount Code Name Frogtown Green $2,000 220-14250 General Public Art St Paul $3,000 220-14260 Municipal Outreach Friends of the Mississippi River $6,000 220-14265 Partnerships Metro Watershed Partners $2,000 220-14270 Website and Social Media Urban Roots $2,000 220-14275 Events/Outreach Wisdom Dancers $8,500 220-14275 Events/Outreach Great River Greening $5,000 220-14275 Events/Outreach Citizen’s League/CLNN/D10 $10,000 220-14280 Homeowner Outreach/Cleanups Total $38,500 All of the 220-Education Outreach project budgets will be transferred to 210-14143 – Stewardship Grants, Application Processing and Grant Award.

Action Requested 1. Transfer $45,000 from fund 430-14881 (CCLRT Redevelopment BMPs) and $65,000 from fund 440-14912 (Stockholm Tree Trench Demonstration) to fund 440-14910 (Special Grants).

2. Transfer $38,500 from fund 220-Education Outreach projects to fund 210-14143 Stewardship Grants, Grants, Application Processing and Grant Award.

W:\02 Budget and Finance\Budget - 2014\Bd Memo - 2014 Budget Amendment #1 - 12-12-13.doc

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.

December 18, 2013 Board Meeting V. Action Item F) Adopt Final 2014 Budget and Levy (Doneux)

DATE: TO: FROM: RE:

December 12, 2013 CRWD Board of Managers Mark Doneux, Administrator Adopt Final 2014 Budget and Certification of Levy

Background The Board has discussed and reviewed the preliminary 2014 Budget and Tax Levy during several meetings and workshops this summer. A copy of our summary budget and hearing notice was sent to the affected cities and Ramsey County officials in August. The Citizen’s Advisory Committee reviewed and provided comments on the proposed 2014 budget and levy at their August meeting. A duly noticed Public Hearing was held on August 28th to collect public comment on the proposed 2014 budget and levy.

Issues The Board of Managers must adopt a Final 2014 Budget and Levy Certification before the initial December 28, 2013 deadline. The Board of Managers held a special workshop July 10th and 24th.

Based on the Board recommendations, the revised preliminary budget provides $419,800 for Administration, $1,464,357 for Programs, $702,471 for Projects for a total Operations Budget of $2,586,628 and $1,936,650 for Capital Improvement Projects. This totals $4,523,278 for a Preliminary 2014 Budget and a resultant tax levy of $2,969,278 which is 11.78% higher than 2013.

Requested Action Approve and adopt the Final 2014 Budget and Levy Certification.

enc:

Final 2014 CRWD Expenditure, Revenue and Levy Summary (11”x17”) Draft Levy Certification form Draft Debt Levy Certification form Draft Resolution – Adopting 2014 Budget & Levy

W:\02 Budget and Finance\Budget - 2014\Board Memo - Adoption of Final 2014 Budget and Levy - 12-12-13.docx

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.

COUNTY, CITY AND SPECIAL TAXING DISTRICT LEVY CERTIFICATION FINAL TAXES PAYABLE IN 2014 FOR CAPITOL REGION WATERSHED DISTRICT (Governmental Agency)

CERTIFIED FINAL TAX LEVY

LEVY PURPOSE NET TAX CAPACITY BASED LEVIES 1) General

$2,712,236.44

2) Debt

$ 257,041.56

3) Other (Please Specify) 4) 5) 6) 7) 8) 9) 10) Total Net Tax Capacity Based Levies (Total 1 through 9) $2,969,278.00 MARKET VALUE BASED LEVIES 11)

$

12) 13)Total Market Value Based Referendum Levies (Total 11 & 12) $ 14)Total Certified Levy (Total 10 & 13) $2,969,278.00 I, the authorized representative of the above mentioned Governmental Agency, certify that the foregoing information is accurate to the best of my knowledge.

Signature of Authorized Representative Phone Number of Contact Person W:\02 Budget and Finance\Budget - 2014\LEVYCERT - 2014 Final.docx

Title

____________________ Date

CAPITOL REGION W/S =================== ORIGINAL BOND ISSUES PRINCIPAL ============== ========== TX SUPP 2007A 1,555,000 GO Note 2010 447,200 GO Bonds 2013A 3,000,000

ADDITIONS OR CERTIFIED DATE PAYABLE 2014 REDUCTIONS BY DEBT ISSUED DEBT LEVY RESOLUTION LEVY ========= ============ =============== ============= 4-Jan-07 $123,381.57 0.00 $123,381.57 15-Dec-10 49,563.46 0.00 49,563.46 15-May-13 84,096.53 84,096.53 ---------------------- -------------------------- ----------------------$257,041.56 $0.00 $257,041.56 ============ =============== =============

I hereby certify that the above schedule of bond levies to be spread on the payable 2014 tax rolls agrees with Capital Region W/S records and is true and correct. Copies of any resolutions which increase or reduce these levies are attached.

Signed: ___________________________________ Date:

_______________

W:\02 Budget and Finance\Budget - 2014\[P2014DBTLV.xls]Capital Reg Watershed

Resolution # 13-12-xx Date Adopted: December 18, 2013

Resolution

Capitol Region Watershed District In the matter pertaining to: The 2014 Preliminary Budget and Levy Board Member: Thienes introduced the following resolution and moved its adoption, seconded by Board Member _________.

WHEREAS, At the July 10, 2013 Board meeting, the draft 2014 Work Plan was reviewed, and WHEREAS, A Board workshop was held July 24, 2013 to review the detailed Operations Budget, CIP and Project Financing Plans and WHEREAS, at the CRWD Board of Managers meeting on August 7, 2013 the Preliminary 2014 Budget and Levy was reviewed and approved for distribution for Public Review and Comment, and WHEREAS, on August 14, 2013 the Citizens’ Advisory Committee reviewed and recommended adoption of the budget and levy as presented; and WHEREAS, a duly noticed Public Hearing was held on August 28, 2013 at 6:00 PM at the office of the Capitol Region Watershed District with no members of the public present commenting on the budget, and THEREFORE BE IT RESOLVED that the CRWD Board of Managers approves and adopts the Final y Operations Budget of $2,586,628 and a Capital Improvement Budget of $1,936,650 for a total budget of $4,523,278 and Certified Levy of $2,969,278 for 2014.

THEREFORE BE IT FURTHER RESOLVED that the CRWD Board of Managers amend its Certified Debt Levy to include an additional $84,096.53 for the 2013A GO Bonds issued on May 15, 2013 for a total Certified Debt Levy of $257,041.56 Vote: Approved/Denied Manager Yeas* Nays Collins Texer Jones Thienes Reider TOTAL

Absent

Abstain

Requested By: Recommended for Approval: Approved by Attorney: Funding Approved:

Mark Doneux Mark Doneux N/A N/A

*Approval must receive minimum of 3 Yeas Supporting Documentation Incorporated By Reference Date Document Prepared By 7/10/13 Prelim. 2014 Work Plan CRWD 7/24/13 Prelim. 2014 Budget and Levy CRWD 8/7/13 Prelim. 2014 Budget and Levy CRWD 8/13/13 Public Notice for Budget Hearing CRWD 8/20/13 Public Notice for Budget Hearing CRWD 8/28/13 Public Review Draft Budget CRWD 9/04/13 Proposed 2014 Budget and Levy CRWD

Resolution Adoption Certified By the Board of Managers: By: _____________________________________________

Date: December 18, 2013

W:\04 Board of Managers\Motions\Resolutions 2013\Resolution 13-12-xx CRWD Final 2014 Levy.doc

December 18, 2013 Board Meeting V. Action Item – G) MS4 SWPPP Application for Reauthorization – (Eleria)

DATE: TO: FROM: RE:

December 11, 2013 CRWD Board of Managers Anna Eleria, Water Resource Project Manager Approve MS4 SWPPP Application for Reauthorization

Background CRWD owns and operates the Trout Brook Storm Sewer Interceptor, which is designated by the State as a municipal separate storm sewer system (MS4). As a regulated operator of an MS4, CRWD obtained a five-year MS4 general stormwater permit in 2006 and developed a stormwater pollution prevention plan (SWPPP) to minimize the impacts of stormwater runoff and protect local water quality to the maximum extent practicable.

Issues MPCA reissued the MS4 general stormwater permit in spring 2013, which became effective on August 1, 2013. CRWD is required to apply for reauthorization to discharge stormwater under the new MS4 permit by December 30, 2013. The application must include an update of CRWD’s stormwater pollution prevention program (SWPPP), which has six program categories or minimum control measures (MCMs): 1) public education and outreach; 2) public participation/involvement; 3) illicit discharge detection and elimination; 4) construction site runoff control; 5) post-construction management; and 6) pollution prevention/good housekeeping. CRWD staff has completed the draft SWPPP application, which is attached for the Board’s review and approval.

In addition, a compliance plan and schedule for the approved Como Lake TMDL must be provided with the SWPPP application. CRWD staff have developed a draft compliance plan and schedule that is currently under review by the other regulated entities who share the Como Lake TMDL categorical wasteload allocation with CRWD, Saint Paul, Roseville, Falcon Heights and Ramsey County. Each entity will submit the same Como Lake TMDL compliance plan with their MS4 SWPPP application.

Action Requested Approve CRWD MS4 SWPPP Application

enc:

MS4 SWPPP Application for Reauthorization

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Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.

MS4 SWPPP Application for Reauthorization for the NPDES/SDS General Small Municipal Separate Storm Sewer System (MS4) Permit MNR040000 reissued with an effective date of August 1, 2013 Stormwater Pollution Prevention Program (SWPPP) Document Doc Type: Permit Application

Instructions: This application is for authorization to discharge stormwater associated with Municipal Separate Storm Sewer Systems (MS4s) under the National Pollutant Discharge Elimination System/State Disposal System (NPDES/SDS) Permit Program. No fee is required with the submittal of this application. Please refer to “Example” for detailed instructions found on the Minnesota Pollution Control Agency (MPCA) MS4 website at http://www.pca.state.mn.us/ms4.

Submittal: This MS4 SWPPP Application for Reauthorization form must be submitted electronically via e-mail to the MPCA at ms4permitprogram.pca@state.mn.us from the person that is duly authorized to certify this form. All questions with an asterisk (*) are required fields. All applications will be returned if required fields are not completed.

Questions: Contact Claudia Hochstein at 651-757-2881 or claudia.hochstein@state.mn.us, Dan Miller at 651-757-2246 or daniel.miller@state.mn.us, or call toll-free at 800-657-3864.

General Contact Information (*Required fields) MS4 Owner (with ownership or operational responsibility, or control of the MS4) *MS4 permittee name:

CAPITOL REGION WATERSHED DISTRICT

*County:

RAMSEY

(city, county, municipality, government agency or other entity)

*Mailing address: *City:

1410 ENERGY PARK DRIVE, SUITE 4

SAINT PAUL

*State:

*Phone (including area code):

MN

651-644-8888

*Zip code:

*E-mail:

55108

mark@capitolregionwd.org

MS4 General contact (with Stormwater Pollution Prevention Program [SWPPP] implementation responsibility) *Last name:

ELERIA

*First name:

ANNA

(department head, MS4 coordinator, consultant, etc.)

*Title:

WATER RESOURCE PROJECT MANAGER

*Mailing address: *City:

1410 ENERGY PARK DRIVE, SUITE 4

SAINT PAUL

*State:

*Phone (including area code):

651-644-8888

MN

*Zip code:

*E-mail:

55108

anna@capitolregionwd.org

Preparer information (complete if SWPPP application is prepared by a party other than MS4 General contact) Last name:

First name: (department head, MS4 coordinator, consultant, etc.)

Title: Mailing address: City:

State:

Phone (including area code):

Zip code: E-mail:

Verification 1.

2.

I seek to continue discharging stormwater associated with a small MS4 after the effective date of this Permit, and shall submit this MS4 SWPPP Application for Reauthorization form, in accordance with the schedule in Appendix A, Table 1, with the SWPPP document completed in accordance with the Permit (Part II.D.).

Yes I have read and understand the NPDES/SDS MS4 General Permit and certify that we intend to comply with all requirements of the Permit.

Yes

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Certification (All fields are required) Yes - I certify under penalty of law that this document and all attachments were prepared under my direction or supervision in accordance with a system designed to assure that qualified personnel properly gathered and evaluated the information submitted.

I certify that based on my inquiry of the person, or persons, who manage the system, or those persons directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate, and complete.

I am aware that there are significant penalties for submitting false information, including the possibility of civil and criminal penalties.

This certification is required by Minn. Stat. §§ 7001.0070 and 7001.0540. The authorized person with overall, MS4 legal responsibility must certify the application (principal executive officer or a ranking elected official).

By typing my name in the following box, I certify the above statements to be true and correct, to the best of my knowledge, and that this information can be used for the purpose of processing my application.

Name:

MARK DONEUX (This document has been electronically signed)

Title:

ADMINISTRATOR

Mailing address: City:

Date (mm/dd/yyyy):

1410 ENERGY PARK DRIVE, SUITE 4

SAINT PAUL

Phone (including area code):

State: 651-644-8888

MN E-mail:

Zip code:

55108

mark@capitolregionwd.org

Note: The application will not be processed without certification.

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Stormwater Pollution Prevention Program Document I.

Partnerships: (Part II.D.1) A.

List the regulated small MS4(s) with which you have established a partnership in order to satisfy one or more requirements of this Permit. Indicate which Minimum Control Measure (MCM) requirements or other program components that each partnership helps to accomplish (List all that apply). Check the box below if you currently have no established partnerships with other regulated MS4s. If you have more than five partnerships, hit the tab key after the last line to generate a new row.

No partnerships with regulated small MS4s Name and description of partnership

MCM/Other permit requirements involved

Metro Watershed Partners - Coalition collaborates on stormwater education and outreach projects and hosts a stormwater education website

MCM 1 – Public Education

Blue Thumb – Partnership between organizations that promote the use of native plants, rain gardens, and shoreline restoration projects via its website, workshops, and guidance documents.

MCM 1 – Public Education

City of Saint Paul – Assists CRWD in minor maintenance and repairs to its storm sewer

MCM 6 – Pollution Prevention/Good Housekeeping

MN Conservation Corps – Assist CRWD with the maintenance of its BMPs

MCM 6 – Pollution Prevention/Good Housekeeping

Northland NEMO – Collaborative of organizations and partners in Minnesota and Wisconsin that works together to offer educational programming, provide resources, and create effective tools and opportunities to assist and enable local communities to make informed decisions regarding land use and water and natural resources.

University of Minnesota -- will lead a research study on barriers to stormwater management and conservation behaviors among CRWD citizens, 2014-15.

Como Lake Neighbor Network – will lead annual leaf cleanup among CRWD/Como Lake neighborhood residents.

MCM 1 – Public Education

MCM 1 – Public Education

MCM 6 – Pollution Prevention/Good Housekeeping Saint Paul Division of Parks and Recreation cooperates with CRWD to present an annual Clean Water Award to recognize outstanding clean water landscapes as part of Blooming Saint Paul Awards program.

B.

II.

MCM 1 – Public Education

If you have additional information that you would like to communicate about your partnerships with other regulated small MS4(s), provide it in the space below, or include an attachment to the SWPPP Document, with the following file naming convention: MS4NameHere_Partnerships.

Description of Regulatory Mechanisms: (Part II.D.2) Illicit discharges A.

Do you have a regulatory mechanism(s) that effectively prohibits non-stormwater discharges into your small MS4, Yes No except those non-stormwater discharges authorized under the Permit (Part III.D.3.b.)?

1. If yes: a.

Check which type of regulatory mechanism(s) your organization has (check all that apply):

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Ordinance Policy/Standards Rules Other, explain: b.

Contract language Permits

Provide either a direct link to the mechanism selected above or attach it as an electronic document to this form; or if your regulatory mechanism is either an Ordinance or a Rule, you may provide a citation: Citation:

Direct link: http://www.capitolregionwd.org/wp-content/uploads/2012/09/4-18-12-CRWD-Final-Adopted-Rule3.pdf Check here if attaching an electronic copy of your regulatory mechanism, with the following file naming convention: MS4NameHere_IDDEreg.

2. If no: Describe the tasks and corresponding schedules that will be taken to assure that, within 12 months of the date permit coverage is extended, this permit requirement is met:

Construction site stormwater runoff control A.

Do you have a regulatory mechanism(s) that establishes requirements for erosion and sediment controls and waste Yes No controls?

1.

If yes: a.

Check which type of regulatory mechanism(s) your organization has (check all that apply): Ordinance Contract language Policy/Standards Permits Rules Other, explain:

b.

Provide either a direct link to the mechanism selected above or attach it as an electronic document to this form; or if your regulatory mechanism is either an Ordinance or a Rule, you may provide a citation: Citation:

Direct link: http://www.capitolregionwd.org/wp-content/uploads/2012/09/4-18-12-CRWD-Final-Adopted-Rule3.pdf Check here if attaching an electronic copy of your regulatory mechanism, with the following file naming convention: MS4NameHere_CSWreg.

B.

Is your regulatory mechanism at least as stringent as the MPCA general permit to Discharge Stormwater Associated with Construction Activity (as of the effective date of the MS4 Permit)?

Yes No If you answered yes to the above question, proceed to C. If you answered no to either of the above permit requirements listed in A. or B., describe the tasks and corresponding schedules that will be taken to assure that, within 12 months of the date permit coverage is extended, these permit requirements are met:

C.

Answer yes or no to indicate whether your regulatory mechanism(s) requires owners and operators of construction activity to develop site plans that incorporate the following erosion and sediment controls and waste controls as described in the Permit (Part III.D.4.a.(1)-(8)), and as listed below: 1.

Best Management Practices (BMPs) to minimize erosion.

Yes

No

2.

BMPs to minimize the discharge of sediment and other pollutants.

Yes

No

3.

BMPs for dewatering activities.

Yes

No

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4.

Site inspections and records of rainfall events

Yes

No

5.

BMP maintenance

Yes

No

6.

Management of solid and hazardous wastes on each project site.

Yes

No

7.

Final stabilization upon the completion of construction activity, including the use of perennial vegetative cover on all exposed soils or other equivalent means.

Yes

No

8.

Criteria for the use of temporary sediment basins.

Yes

No

If you answered no to any of the above permit requirements, describe the tasks and corresponding schedules that will be taken to assure that, within 12 months of the date permit coverage is extended, these permit requirements are met:

Post-construction stormwater management A.

Do you have a regulatory mechanism(s) to address post-construction stormwater management activities?

Yes No 1.

If yes: a.

Check which type of regulatory mechanism(s) your organization has (check all that apply): Ordinance Contract language Policy/Standards Permits Rules Other, explain:

b.

Provide either a direct link to the mechanism selected above or attach it as an electronic document to this form; or if your regulatory mechanism is either an Ordinance or a Rule, you may provide a citation: Citation:

Direct link: http://www.capitolregionwd.org/wp-content/uploads/2012/09/4-18-12-CRWD-Final-Adopted-Rule3.pdf Check here if attaching an electronic copy of your regulatory mechanism, with the following file naming convention: MS4NameHere_PostCSWreg.

B.

Answer yes or no below to indicate whether you have a regulatory mechanism(s) in place that meets the following requirements as described in the Permit (Part III.D.5.a.): 1.

Site plan review: Requirements that owners and/or operators of construction activity submit site plans with post-construction stormwater management BMPs to the permittee for review and approval, prior to start of construction activity.

2.

Conditions for post construction stormwater management: Requires the use of any combination of BMPs, with highest preference given to Green Infrastructure techniques and practices (e.g., infiltration, evapotranspiration, reuse/harvesting, conservation design, urban forestry, green roofs, etc.), necessary to meet the following conditions on the site of a construction activity to the Maximum Extent Practicable (MEP): a. For new development projects – no net increase from pre-project conditions (on an annual average basis) of: 1) Stormwater discharge volume, unless precluded by the stormwater management limitations in the Permit (Part III.D.5.a(3)(a)).

2) Stormwater discharges of Total Suspended Solids (TSS).

3) Stormwater discharges of Total Phosphorus (TP). b. For redevelopment projects – a net reduction from pre-project conditions (on an annual average basis) of: 1) Stormwater discharge volume, unless precluded by the stormwater management limitations in the Permit (Part III.D.5.a(3)(a)).

2) Stormwater discharges of TSS. 3) Stormwater discharges of TP.

3.

Stormwater management limitations and exceptions: a. Limitations 1) Prohibit the use of infiltration techniques to achieve the conditions for post-construction stormwater management in the Permit (Part III.D.5.a(2)) when the infiltration structural stormwater BMP will receive discharges from, or be constructed in areas:

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a) b) c)

d)

4.

5.

Where industrial facilities are not authorized to infiltrate industrial stormwater under an NPDES/SDS Industrial Stormwater Permit issued by the MPCA. Where vehicle fueling and maintenance occur.

With less than three (3) feet of separation distance from the bottom of the infiltration system to the elevation of the seasonally saturated soils or the top of bedrock.

Where high levels of contaminants in soil or groundwater will be mobilized by the infiltrating stormwater.

2)

Restrict the use of infiltration techniques to achieve the conditions for post-construction stormwater management in the Permit (Part III.D.5.a(2)), without higher engineering review, sufficient to provide a functioning treatment system and prevent adverse impacts to groundwater, when the infiltration device will be constructed in areas: a) With predominately Hydrologic Soil Group D (clay) soils. b) Within 1,000 feet up-gradient, or 100 feet down-gradient of active karst features. c) Within a Drinking Water Supply Management Area (DWSMA) as defined in Minn.

R. 4720.5100, subp. 13. d) Where soil infiltration rates are more than 8.3 inches per hour.

Yes

No

3)

For linear projects where the lack of right-of-way precludes the installation of volume control practices that meet the conditions for post-construction stormwater management in the Permit (Part III.D.5.a(2)), the permittee’s regulatory mechanism(s) may allow exceptions as described in the Permit (Part III.D.5.a(3)(b)). The permittee’s regulatory mechanism(s) shall ensure that a reasonable attempt be made to obtain right-of-way during the project planning process.

Yes

No

Yes

No

Yes

No

Yes

No

Yes

No

Yes

No

Yes

No

Yes

No

Yes

No

Mitigation provisions: The permittee’s regulatory mechanism(s) shall ensure that any stormwater discharges of TSS and/or TP not addressed on the site of the original construction activity are addressed through mitigation and, at a minimum, shall ensure the following requirements are met: a. Mitigation project areas are selected in the following order of preference: 1) Locations that yield benefits to the same receiving water that receives runoff from the original construction activity.

2) Locations within the same Minnesota Department of Natural Resource (DNR) catchment area as the original construction activity.

3) Locations in the next adjacent DNR catchment area up‐stream 4) Locations anywhere within the permittee’s jurisdiction. b. Mitigation projects must involve the creation of new structural stormwater BMPs or the retrofit of existing structural stormwater BMPs, or the use of a properly designed regional structural stormwater BMP. c. Routine maintenance of structural stormwater BMPs already required by this permit cannot be used to meet mitigation requirements of this part. d. Mitigation projects shall be completed within 24 months after the start of the original construction activity. e. The permittee shall determine, and document, who will be responsible for long-term maintenance on all mitigation projects of this part. f. If the permittee receives payment from the owner and/or operator of a construction activity for mitigation purposes in lieu of the owner or operator of that construction activity meeting the conditions for post-construction stormwater management in Part III.D.5.a(2), the permittee shall apply any such payment received to a public stormwater project, and all projects must be in compliance with Part III.D.5.a(4)(a)-(e).

Long-term maintenance of structural stormwater BMPs: The permittee’s regulatory mechanism(s) shall provide for the establishment of legal mechanisms between the permittee and owners or operators responsible for the long-term maintenance of structural stormwater BMPs not owned or operated by the permittee, that have been implemented to meet the conditions for post-construction stormwater management in the Permit (Part III.D.5.a(2)). This only includes structural stormwater BMPs constructed after the effective date of this permit and that are directly connected to the permittee’s MS4, and that are in the permittee’s jurisdiction.

The legal mechanism shall include provisions that, at a minimum: a. Allow the permittee to conduct inspections of structural stormwater BMPs not owned or operated by the permittee, perform necessary maintenance, and assess costs for those structural stormwater BMPs when the permittee determines that the owner and/or operator of that structural stormwater BMP has not conducted maintenance. b. Include conditions that are designed to preserve the permittee’s right to ensure maintenance responsibility, for structural stormwater BMPs not owned or operated by the permittee, when

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c.

those responsibilities are legally transferred to another party.

Include conditions that are designed to protect/preserve structural stormwater BMPs and site features that are implemented to comply with the Permit (Part III.D.5.a(2)). If site configurations or structural stormwater BMPs change, causing decreased structural stormwater BMP effectiveness, new or improved structural stormwater BMPs must be implemented to ensure the conditions for post-construction stormwater management in the Permit (Part III.D.5.a(2)) continue to be met.

Yes

No

If you answered no to any of the above permit requirements, describe the tasks and corresponding schedules that will be taken to assure that, within twelve (12) months of the date permit coverage is extended, these permit requirements are met: CRWD convenes a Joint Rules Technical Advisory Committee with Ramsey-Washington Metro Watershed District on an annual basis to discuss permitting rules and potential amendment. CRWD Rules include alternative compliance sequencing for sites that cannot achieve volume reduction through infiltration. The language does not prohibit infiltration in some of the listed scenarios, or address very specific conditions like karst, DWSMAs or infiltration rates above 8.3 inches per hour. CRWD commits to including these topics on future technical advisory committee agendas and updating rules as appropriate to maintain compliance in 2014-2015.

III.

Enforcement Response Procedures (ERPs): (Part II.D.3) A.

Do you have existing ERPs that satisfy the requirements of the Permit (Part III.B.)?

1.

2.

B.

Yes

No

If yes, attach them to this form as an electronic document, with the following file naming convention: MS4NameHere_ERPs. If no, describe the tasks and corresponding schedules that will be taken to assure that, with twelve (12) months of the date permit coverage is extended, these permit requirements are met:

Describe your ERPs: CRWD has developed written site inspection and enforcement procedures for new development and redevelopment construction sites greater than one acre. CRWD's inspector ensures each permitted construction project is in compliance with the NPDES general permit and CRWD Rules. The inspection includes an evaluation of the SWPPP and all erosion and sediment control BMPs. Non-compliant issues are discussed directly with the site superintendent. If compliance is not achieved within the required timesframes, a formal report is prepared and provided to the site superintendent and compliance is required within 48 hours. If the issue remains or there are repeated non-compliances issues, CRWD has the jurisdictional authority to stop work at the site until the issues are resolved or to deduct inspection or correction costs from a surety submitted by the permittee.

IV. Storm Sewer System Map and Inventory: (Part II.D.4.)

A.

Describe how you manage your storm sewer system map and inventory: CRWD manages its storm sewer system map and inventory in-house using GIS and BMP database. CRWD's map identifies the CRWD-owned storm sewer interceptor pipe only, which ranges from 5 to 12 feet in diameter, and not lateral storm sewer lines owned by other MS4s. The map also includes over 20 structural BMPs constructed and operated by CRWD in the Como Lake subwatershed.

CRWD has separate EXCEL databases for BMPs owned by CRWD, BMPs grant funded by CRWD, or BMP permitted projects. CRWD is developing a GIS-based database for all BMPs to track conditions, inspections, maintenance and costs of these BMPs.

B.

Answer yes or no to indicate whether your storm sewer system map addresses the following requirements from the Permit (Part III.C.1.a-d), as listed below: 1.

The permittee’s entire small MS4 as a goal, but at a minimum, all pipes 12 inches or greater in diameter, including stormwater flow direction in those pipes.

Yes

No

2.

Outfalls, including a unique identification (ID) number assigned by the permittee, and an associated geographic coordinate.

Yes

No

3.

Structural stormwater BMPs that are part of the permittee’s small MS4.

Yes

No

4.

All receiving waters.

Yes

No

If you answered no to any of the above permit requirements, describe the tasks and corresponding schedules that will be taken to assure that, within 12 months of the date permit coverage is extended, these permit requirements are met:

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C.

Answer yes or no to indicate whether you have completed the requirements of 2009 Minnesota Session Law, Ch. 172.

Sec. 28: with the following inventories, according to the specifications of the Permit (Part III.C.2.a.-b.), including: 1. All ponds within the permittee’s jurisdiction that are constructed and operated for purposes of Yes No water quality treatment, stormwater detention, and flood control, and that are used for the collection of stormwater via constructed conveyances.

2. All wetlands and lakes, within the permittee’s jurisdiction, that collect stormwater via constructed Yes No conveyances.

D.

Answer yes or no to indicate whether you have completed the following information for each feature inventoried.

1. A unique identification (ID) number assigned by the permittee.

Yes 2. A geographic coordinate.

Yes 3. Type of feature (e.g., pond, wetland, or lake). This may be determined by using best professional Yes judgment.

No No No

If you have answered yes to all above requirements, and you have already submitted the Pond Inventory Form to the MPCA, then you do not need to resubmit the inventory form below.

If you answered no to any of the above permit requirements, describe the tasks and corresponding schedules that will be taken to assure that, within 12 months of the date permit coverage is extended, these permit requirements are met: CRWD is attaching the completed pond inventory form for a constructed stormwater pond within its jurisdiction.

E.

Answer yes or no to indicate if you are attaching your pond, wetland and lake inventory to the MPCA on the form provided on the MPCA website at: http://www.pca.state.mn.us/ms4 , according to the specifications of Permit (Part III.C.2.b.(1)-(3)). Attach with the following file naming convention: MS4NameHere_inventory.

Yes

No

If you answered no, the inventory form must be submitted to the MPCA MS4 Permit Program within 12 months of the date permit coverage is extended.

V. Minimum Control Measures (MCMs) (Part II.D.5) A. MCM1: Public education and outreach 1.

The Permit requires that, within 12 months of the date permit coverage is extended, existing permittees revise their education and outreach program that focuses on illicit discharge recognition and reporting, as well as other specifically selected stormwater-related issue(s) of high priority to the permittee during this permit term. Describe your current educational program, including any high-priority topics included: CRWD has developed an Education and Outreach Plan to guide its efforts in increasing public awareness of watershed issues and in promoting behaviors that will help solve water-related problems. The focus of the Plan is on stormwater runoff and water quality of CRWD water resources. CRWD is a highly urbanized, fully developed watershed with nearly quarter of a million residents from five different cities, Saint Paul, Roseville, Maplewood, Falcon Heights and Lauderdale.

CRWD has conducted a baseline survey of its residents to assess the existing level of knowledge regarding basic watershed and stormwater concepts. CRWD is working to increase their understanding of these concepts through its outreach to schools, community groups, and residents and by partnering with other organizations that have similar outreach goals. In addition, CRWD is educating homeowners, municipal staff and contractors about landscape practices that reduce runoff volumes and phosphorus and sediment loads.

2.

List the categories of BMPs that address your public education and outreach program, including the distribution of educational materials and a program implementation plan. Use the first table for categories of BMPs that you have established and the second table for categories of BMPs that you plan to implement over the course of the permit term.

Include the measurable goals with appropriate timeframes that each BMP category will be implemented and completed. In addition, provide interim milestones and the frequency of action in which the permittee will implement and/or maintain the BMPs. Refer to the U.S. Environmental Protection Agency’s (EPA) Measurable Goals Guidance for Phase II Small MS4s (http://www.epa.gov/npdes/pubs/measurablegoals.pdf).

If you have more than five categories, hit the tab key after the last line to generate a new row.

Established BMP categories

Measurable goals and timeframes Plan completed in 2009; Two-year plan completed for 2014/2015 Baseline survey conducted 2009, Knowledge, Attitudes & Practices survey completed in 2011, Community Capacity Assessment planned for 2014-15.

Education and Outreach Plan

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3.

Communications - Print

placements with clean water messages to total 1.2 million impressions annually.

Six electronic/print newsletters per year, four annual email blasts to 1800 organizations and residents. CRWD also produces promotional materials, education brochures and posters that are made available at 12-15 annual community events.

Communications – Website

CRWD updates its website with stormwater and watershedrelated information, provides clean water tips for homeowners, students and businesses. In 2014/2015, CRWD will upgrade the current website’s educational tools and update its content.

Social Media

CRWD provides updates of its work on Facebook on at least a weekly basis. To date, CRWD has 155 “friends” on Facebook.

CRWD hopes to gain at least 25 new “friends” on a yearly basis.

Classroom and Field Education

CRWD has established partnerships with several schools in the District that includes sponsoring internships for 3-4 high school or college students annually. CRWD visits several schools each year and presents information about the watershed, stormwater runoff issues and ways the students can help. CRWD has targeted relationships with three district schools.

Stewardship Grant Program

CRWD encourages homeowners, schools and businesses to become stewards of local water resources by providing free landscape consultation and design services as well as costshare grants. Each year, CRWD awards on average 30 grants.

CRWD is currently considering new criteria for determining grant award amounts that will improve allocation of limited grant funds to projects with the greater water quality benefits.

Residential Workshops

CRWD hosts or supports 8-10 rain garden design and rain barrel construction workshops annually.

Municipal Training

Each year, CRWD sponsors winter maintenance training to the 100 drivers of the City of Saint Paul Maintenance snow plow fleet.

BMP categories to be implemented

Measurable goals and timeframes

Watershed /Landscape Game

In partnership with other watershed districts, CRWD will develop a landscape-based watershed education game for 10-1,000 players for the purpose of citizen engagement and education about CRWD water resources.

Como Curbside Cleanup

In partnership with local planning districts, CRWD will support fall leaf pick up events in Como Lake neighborhoods.

Grant Program Promotion and Focus

CRWD will focus grant promotion efforts to Southeast Asian communities in one or more geographic areas in the District

Green Line Initiatives

CRWD’s Artist in Residence has envisioned the “Hydropolis” initiative in the Green Line light rail corridor to raise awareness of citizens of their role in protecting local water quality and the actions and behaviors needed to help achieve it. CRWD will partner with Central High School and Green Line businesses to promote clean water practices.

Educational Displays

CRWD has developed three portable educational displays with clean water issues. CRWD anticipates using the displays at twenty annual community events.

Illicit Discharge Recognition and Reporting

Currently on CRWD website, citizens can report clean water problems including potential illicit discharges to CRWD staff. By the end of permit year 5, CRWD will conduct additional outreach on illicit discharge recognition and reporting using the newsletter article, an illicit discharge web page, four annual Facebook postings and a banner display with webpage information to be used at a minimum of ten public events.

Provide the name or the position title of the individual(s) who is responsible for implementing and/or coordinating this MCM: Elizabeth Beckman, Education and Outreach Coordinator

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B. MCM2: Public participation and involvement 1.

The Permit (Part III.D.2.a.) requires that, within 12 months of the date permit coverage is extended, existing permittees shall revise their current program, as necessary, and continue to implement a public participation/involvement program to solicit public input on the SWPPP. Describe your current program: In 1998, CRWD established a citizen's advisory committee (CAC) to advise and assist CRWD with organizational development, planning processes and program and project implementation. The CAC provides public input on CRWD's programs, projects and initiatives defined in our 10-year watershed management plan and SWPPP. On a monthly basis, the CAC meets to receive new information and periodic updates of CRWD's work and provide input and advice. Each year, CRWD staff present the SWPPP annual report and receive feedback from CAC members.

In conjunction with a Board meeting, CRWD holds a public meeting on the SWPPP annual report and offers the public an opportunity to comment on CRWD's stormwater management efforts. The public meeting is advertised on CRWD's website, Facebook page and Saint Paul Pioneer Press newspaper.

2.

List the categories of BMPs that address your public participation/involvement program, including solicitation and documentation of public input on the SWPPP. Use the first table for categories of BMPs that you have established and the second table for categories of BMPs that you plan to implement over the course of the permit term.

Include the measurable goals with appropriate timeframes that each BMP category will be implemented and completed. In addition, provide interim milestones and the frequency of action in which the permittee will implement and/or maintain the BMPs. Refer to the EPA’s Measurable Goals Guidance for Phase II Small MS4s (http://www.epa.gov/npdes/pubs/measurablegoals.pdf).

If you have more than five categories, hit the tab key after the last line to generate a new row.

3.

Established BMP categories

Measurable goals and timeframes

CRWD Citizen’s Advisory Committee

Monthly meetings with a SWPPP presentation at its June meeting

Annual SWPPP Meeting

Held in conjunction with a CRWD Board meeting typically held in June

Public Meeting Notice

Public notice is published in Saint Paul Pioneer Press newspaper at least 30 days prior to meeting as well as on CRWD’s website.

SWPPP Documents Access

The SWPPP document and annual reports and CRWD Rules are available at CRWD’s office and on CRWD’s website. The SWPPP annual report is made available at least 30 days prior to the SWPPP annual meeting.

Public Comments Consideration

CRWD provides a minimum of 30-day comment period on the SWPPP annual report. Comments can be provided both in writing and orally either at the public meeting or by calling CRWD.

BMP categories to be implemented

Measurable goals and timeframes

Do you have a process for receiving and documenting citizen input?

Yes

No

If you answered no to the above permit requirement, describe the tasks and corresponding schedules that will be taken to assure that, within 12 months of the date permit coverage is extended, this permit requirement is met:

4.

Provide the name or the position title of the individual(s) who is responsible for implementing and/or coordinating this MCM: Anna Eleria, Water Resource Project Manager

C. MCM 3: Illicit discharge detection and elimination

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1.

The Permit (Part III.D.3.) requires that, within 12 months of the date permit coverage is extended, existing permittees revise their current program as necessary, and continue to implement and enforce a program to detect and eliminate illicit discharges into the small MS4. Describe your current program: CRWD has implemented an illicit discharge detection and elimination program that includes a map of the MS4 system, District rule for illicit discharges and connections, visual observations of illicit discharges during field work, and illicit discharge monitoring. We have developed procedures for notifying Saint Paul, other District cities, other MS4s, and/or MN Dept. of Public Safety of suspected illicit discharges as they occur. Tracking the sources and eliminating illicit discharges is primarily the responsibility of other MS4s as CRWD does not own the lateral pipes connected to our trunk line sewer system.

2.

Does your Illicit Discharge Detection and Elimination Program meet the following requirements, as found in the Permit (Part III.D.3.c.-g.)? a.

Incorporation of illicit discharge detection into all inspection and maintenance activities conducted under the Permit (Part III.D.6.e.-f.)Where feasible, illicit discharge inspections shall be conducted during dry-weather conditions (e.g., periods of 72 or more hours of no precipitation).

Yes

No

b.

Detecting and tracking the source of illicit discharges using visual inspections. The permittee may also include use of mobile cameras, collecting and analyzing water samples, and/or other detailed procedures that may be effective investigative tools.

Yes

No

c.

Training of all field staff, in accordance with the requirements of the Permit (Part III.D.6.g.(2)), in illicit discharge recognition (including conditions which could cause illicit discharges), and reporting illicit discharges for further investigation.

Yes

No

d.

Identification of priority areas likely to have illicit discharges, including at a minimum, evaluating land use associated with business/industrial activities, areas where illicit discharges have been identified in the past, and areas with storage of large quantities of significant materials that could result in an illicit discharge.

Yes

No

e.

Procedures for the timely response to known, suspected, and reported illicit discharges.

Yes

No

f.

Procedures for investigating, locating, and eliminating the source of illicit discharges.

Yes

No

g.

Procedures for responding to spills, including emergency response procedures to prevent spills from entering the small MS4. The procedures shall also include the immediate notification of the Minnesota Department of Public Safety Duty Officer, if the source of the illicit discharge is a spill or leak as defined in Minn. Stat. § 115.061.

Yes

No

h.

When the source of the illicit discharge is found, the permittee shall use the ERPs required by the Permit (Part III.B.) to eliminate the illicit discharge and require any needed corrective action(s).

Yes

No

If you answered no to any of the above permit requirements, describe the tasks and corresponding schedules that will be taken to assure that, within 12 months of the date permit coverage is extended, these permit requirements are met: CRWD will identify priority areas likely to have illicit discharges at the end of Permit Year 1. CRWD will utilize GIS to identify land use areas with higher likelihood of illicit discharge, potential hotspot locations including underground stormwater tanks, previous illicit discharge locations, etc.

CRWD will also develop written procedures for responding to spills by the end of Year 1 of the Permit.

3.

List the categories of BMPs that address your illicit discharge, detection and elimination program. Use the first table for categories of BMPs that you have established and the second table for categories of BMPs that you plan to implement over the course of the permit term.

Include the measurable goals with appropriate timeframes that each BMP category will be implemented and completed. In addition, provide interim milestones and the frequency of action in which the permittee will implement and/or maintain the BMPs. Refer to the EPA’s Measurable Goals Guidance for Phase II Small MS4s (http://www.epa.gov/npdes/pubs/measurablegoals.pdf).

If you have more than five categories, hit the tab key after the last line to generate a new row.

Established BMP categories

Measurable goals and timeframes

MS4 Map

Completed in first permit term; will be updated as needed

Regulatory Mechanism

Adopted Illicit Discharge and Connection Rule in 2012; will be reviewed annually as part of CRWD’s annual rules review process

Monitoring of Suspected Illicit Discharges

CRWD monitors stormwater runoff year round in four major subwatersheds and from April to October in other additional subwatershed locations. During stormwater monitoring and other field activities, CRWD staff make observations and report suspected illicit discharges to the appropriate staff and/or agency.

Reporting of Illicit Discharges

CRWD has developed written procedures for reporting

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suspected illicit discharges to the City of Saint Paul, other District cities, other MS4 entities and/or MN Public Safety Officer.

4.

Locating and Eliminating Source of Illicit Discharges

Since CRWD owns a storm sewer interceptor only and not lateral lines connected to the interceptor, locating and eliminating the source of the illicit discharge is mainly the responsibility of another MS4. CRWD follows the reporting procedures of illicit discharges.

BMP categories to be implemented

Measurable goals and timeframes

Priority Area Identification of Illicit Discharges

CRWD will identify priority areas likely to have illicit discharges at the end of Year 1 of the Permit. CRWD will utilize GIS to identify land use areas with higher likelihood of illicit discharge, potential hotspot locations including underground stormwater tanks, previous illicit discharge locations, etc.

Spill Response Procedures

CRWD will also develop written procedures for responding to spills by the end of Year 2 of the Permit.

Training of Illicit Discharge Recognition and Reporting

CRWD will conduct a training for the entire staff on the recognition and reporting of illicit discharges by the end of Permit Year 3. Training for Illicit discharge monitoring will be provided for water monitoring staff.

Do you have procedures for record-keeping within your Illicit Discharge Detection and Elimination (IDDE) program as Yes No specified within the Permit (Part III.D.3.h.)?

If you answered no, indicate how you will develop procedures for record-keeping of your Illicit Discharge, Detection and Elimination Program, within 12 months of the date permit coverage is extended: As part of the development of the BMP database, CRWD is also creating an MS4 database that will be utilized for record keeping of IDDE program.

5.

Provide the name or the position title of the individual(s) who is responsible for implementing and/or coordinating this MCM: Anna Eleria, Water Resource Project Manager

D. MCM 4: Construction site stormwater runoff control 1.

The Permit (Part III.D.4) requires that, within 12 months of the date permit coverage is extended, existing permittees shall revise their current program, as necessary, and continue to implement and enforce a construction site stormwater runoff control program. Describe your current program: CRWD Rules require redevelopment projects that disturb one or more acres obtain a permit from CRWD. Permit applicants are required to develop an erosion and sediment control plan that meets the standards for MPCA's general permit for construction activity and those outlined in CRWD's erosion and sediment rule. CRWD reviews each project using the site plan review procedures and checklist. CRWD has also developed the schedule and procedures for conducting construction site inspections. Both CRWD staff and its engineering consultant conduct project site plan reviews. The construction site inspections are conducted by trained CRWD staff. For larger capital improvement projects where ESC inspections are conducted weekly, CRWD seeks the assistance of its engineering consultant to conduct and report on the inspections.

2.

Does your program address the following BMPs for construction stormwater erosion and sediment control as required in the Permit (Part III.D.4.b.): Yes No a. Have you established written procedures for site plan reviews that you conduct prior to the start of construction activity? b. Does the site plan review procedure include notification to owners and operators proposing Yes No construction activity that they need to apply for and obtain coverage under the MPCA’s general permit to Discharge Stormwater Associated with Construction Activity No. MN R100001? c. Does your program include written procedures for receipt and consideration of reports of Yes No noncompliance or other stormwater related information on construction activity submitted by the public to the permittee? d. Have you included written procedures for the following aspects of site inspections to determine compliance with your regulatory mechanism(s): 1) Does your program include procedures for identifying priority sites for inspection?

Yes No 2) Does your program identify a frequency at which you will conduct construction site Yes No inspections?

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3)

Does your program identify the names of individual(s) or position titles of those responsible for Yes No conducting construction site inspections?

4) Does your program include a checklist or other written means to document construction site Yes No inspections when determining compliance? e. Does your program document and retain construction project name, location, total acreage to be Yes No disturbed, and owner/operator information? f. Does your program document stormwater-related comments and/or supporting information used to Yes No determine project approval or denial? g. Does your program retain construction site inspection checklists or other written materials used to Yes No document site inspections?

If you answered no to any of the above permit requirements, describe the tasks and corresponding schedules that will be taken to assure that, within 12 months of the date permit coverage is extended, these permit requirements are met.

While CRWD documents and follows up each report of potential stormwater issue with site investigation, monitoring when appropriate, and contacting the appropriate responsible agency, CRWD does not have written procedures for receipt and consideration of reports of noncompliance or other stormwate related information on construction activity from the public.

CRWD will develop written procedures by the end of Permit Year 1.

3.

List the categories of BMPs that address your construction site stormwater runoff control program. Use the first table for categories of BMPs that you have established and the second table for categories of BMPs that you plan to implement over the course of the permit term.

Include the measurable goals with appropriate timeframes that each BMP category will be implemented and completed. In addition, provide interim milestones and the frequency of action in which the permittee will implement and/or maintain the BMPs. Refer to the EPA’s Measurable Goals Guidance for Phase II Small MS4s (http://www.epa.gov/npdes/pubs/measurablegoals.pdf). If you have more than five categories, hit the tab key after the last line to generate a new row.

Established BMP categories

Measurable goals and timeframes

Erosion and Sediment Control Rule

CRWD adopted this rule for development projects that disturb one acre or more in 2006. On an annual basis, CRWD evaluates all its rules to determine if any changes are needed.

Procedures for Site Plan Review

Permit applications and its supporting materials are reviewed using the written site plan review procedures and checklist to determine if the project is meeting CRWD requirements. The applications must be submitted at least 21 calendar days prior to a regularly scheduled Board meeting.

Procedures for Site Inspection and Enforcement

CRWD inspects permitted projects typically weekly and after rainfall of 0.25 inch. Larger projects are inspected more frequently up to once a week.

Procedures for Receipt of Reports of Non-Compliance

The public can make reports of erosion and sediment control or other stormwater related issues via CRWD’s website, which has a link for reporting a problem to CRWD staff on the home page, or by calling or emailing CRWD.

Documentation of Site Plan Review Findings

CRWD has developed permit application reports that indicate the applicable CRWD rules for the project and the findings of the application review. It provides CRWD recommendation for Board action on the project (i.e., approve, table, reject) and the conditions associated with the action.

Documentation of Site Inspection Observations

CRWD has developed an erosion and sediment control report form that inspector(s) complete after an inspection is conducted.

The form indicates whether or not the erosion and sediment control practices are in compliance and the corrective measures that must be taken to come into compliance.

BMP categories to be implemented

Measurable goals and timeframes

Documentation of Enforcement Actions/Responses for Projects of Non-Compliance

CRWD will create written procedures on when and how enforcement actions will be taken, and standard operating procedures to ensure consistent implementation by end of Permit Year 1.

Permitting Database

CRWD currently uses EXCEL to track permitted projects but is developing a GIS-based database for its permitting program that will include information about permitted projects including project name, location, area disturbed, project owner, stormwater

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related information, and inspection information. The database should be completed by early 2014.

4.

Provide the name or the position title of the individual(s) who is responsible for implementing and/or coordinating this MCM: Forrest Kelley, Regulatory and Construction Program Manager

E. MCM 5: Post-construction stormwater management 1.

2.

3.

The Permit (Part III.D.5.) requires that, within 12 months of the date permit coverage is extended, existing permittees shall revise their current program, as necessary, and continue to implement and enforce a post-construction stormwater management program. Describe your current program: In 2006, CRWD's Board of Managers adopted rules that includes one for stormwater management on development projects that create one or more acres of land disturbance. Runoff rates for the proposed project cannot exceed existing runof rates for the 2-year, 10-year, and 100-year critical storm events. Runoff volume shall be achieved onsite in the amount equivalent to the runoff generated from one inch rainfall over the impervious surfaces. CRWD established a permitting program to carry out the Rules and ensure the stormwater management standards are met. The program includes a permit application and site plan review process, construction site inspections, and a maintenance agreement that is attached to the property in perpetuity.

Have you established written procedures for site plan reviews that you will conduct prior to the start of Yes No construction activity?

Answer yes or no to indicate whether you have the following listed procedures for documentation of post-construction stormwater management according to the specifications of Permit (Part III.D.5.c.): a. Any supporting documentation that you use to determine compliance with the Permit (Part III.D.5.a), including the project name, location, owner and operator of the construction activity, any checklists used for conducting site plan reviews, and any calculations used to determine compliance? b. All supporting documentation associated with mitigation projects that you authorize? c. Payments received and used in accordance with Permit (Part III.D.5.a.(4)(f))? d. All legal mechanisms drafted in accordance with the Permit (Part III.D.5.a.(5)), including date(s) of the agreement(s) and names of all responsible parties involved?

Yes

No

Yes Yes Yes

No No No

If you answered no to any of the above permit requirements, describe the steps that will be taken to assure that, within 12 months of the date permit coverage is extended, these permit requirements are met.

4.

List the categories of BMPs that address your post-construction stormwater management program. Use the first table for categories of BMPs that you have established and the second table for categories of BMPs that you plan to implement over the course of the permit term.

Include the measurable goals with appropriate timeframes that each BMP category will be implemented and completed. In addition, provide interim milestones and the frequency of action in which the permittee will implement and/or maintain the BMPs. Refer to the EPA’s Measurable Goals Guidance for Phase II Small MS4s (http://www.epa.gov/npdes/pubs/measurablegoals.pdf). If you have more than five categories, hit the tab key after the last line to generate a new row.

Established BMP categories

Measurable goals and timeframes

Post-Construction Stormwater Management Rule

Stormwater management rule adopted in 2006. Each year, CRWD and technical advisory committee evaluate the rule and determine if any changes are needed.

Procedures for Site Plan Review

Permit applications and its supporting materials are reviewed using the written site plan review procedures and checklist to determine if the project is meeting CRWD requirements. The applications must be submitted at least 21 calendar days prior to a regularly scheduled Board meeting.

Documentation of Site Plan Review Findings

CRWD has developed permit application reports that indicate the applicable CRWD rules for the project and the findings of the application review. It provides CRWD recommendation for Board action on the project (i.e., approve, table, reject) and the conditions associated with the action.

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5.

Procedures for Site Inspections

CRWD inspects permitted projects weekly and after rainfall of 0.25 inches. Larger projects are inspected more frequently.

Agreement for Long-Term BMP Maintenance

CRWD requires the permittee execute a maintenance agreement that is attached to the property and recorded in Ramsey County.

BMP categories to be implemented

Measurable goals and timeframes

Permitting Database

CRWD currently uses EXCEL to track permitted projects but is developing a GIS-based database for its permitting program that will include information about permitted projects including project name, location, area disturbed, project owner, stormwater related information, and inspection information. The database should be completed by early 2014.

Promotion of Green Infrastructure Practices

By the end of Permit Year 5, CRWD will provide information about green infrastructure practices on its website including definition, list and descriptions of the different practices and benefits of green infrastructure. We will also include examples of green infrastructure practices implemented by CRWD and others.

Provide the name or the position title of the individual(s) who is responsible for implementing and/or coordinating this MCM: Forrest Kelley, Regulatory and Construction Program Manager

F. MCM 6: Pollution prevention/good housekeeping for municipal operations 1.

The Permit (Part III.D.6.) requires that, within 12 months of the date permit coverage is extended, existing permittees shall revise their current program, as necessary, and continue to implement an operations and maintenance program that prevents or reduces the discharge of pollutants from the permittee owned/operated facilities and operations to the small MS4. Describe your current program: CRWD inspects and maintains its stormwater best management practices on a monthly basis and after major storms.

CRWD has developed BMP maintenance protocols and standard operating procedures and updates them on an annual basis. CRWD also inspects and monitors stormwater runoff on a biweekly basis and after major storms at its MS4 outlet and two intermediate (upstream) locations. CRWD provides training for internal staff on stormwater BMP maintenance. In addition, CRWD sponsors annual training workshops for District city staff and private contractors working in the District on pollution prevention and good housekeeping measures including turf maintenance and winter road maintenance .

Yes

No

2.

Do you have a facilities inventory as outlined in the Permit (Part III.D.6.a.)?

3.

If you answered no to the above permit requirement in question 2, describe the tasks and corresponding schedules that will be taken to assure that, within 12 months of the date permit coverage is extended, this permit requirement is met:

4.

List the categories of BMPs that address your pollution prevention/good housekeeping for municipal operations program.

Use the first table for categories of BMPs that you have established and the second table for categories of BMPs that you plan to implement over the course of the permit term.

Include the measurable goals with appropriate timeframes that each BMP category will be implemented and completed. In addition, provide interim milestones and the frequency of action in which the permittee will implement and/or maintain the BMPs. For an explanation of measurable goals, refer to the EPA’s Measurable Goals Guidance for Phase II Small MS4s (http://www.epa.gov/npdes/pubs/measurablegoals.pdf).

If you have more than five categories, hit the tab key after the last line to generate a new row.

Established BMP categories

Measurable goals and timeframes

BMP Inspection and Maintenance Program

CRWD has established a BMP inspection and maintenance program for the nearly 20 CRWD-owned practices in the Como Lake subwatershed and Green Line Corridor. The BMPs and their pretreatment units are inspected on a monthly basis and after rain event greater than 0.5 inches to ensure they are

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functioning properly. Any necessary maintenance activities are also conducted during these inspections. The accumulated sediment and debris in the pretreatment units and infiltration trenches are vacuumed out twice a year.

5.

BMP Inspection and Maintenance Protocols

As part of the BMP inspection and maintenance program, CRWD has developed written inspection and maintenance protocols that describes for each BMP, the inspection/maintenance schedule, tasks, equipment needed, and form to be completed. At the beginning of the year, CRWD staff evaluates the existing protocols and updates them as needed to incorporate additions or changes to sites, schedule, and tasks.

MS4 Outlet Inspection, Monitoring and Maintenance

CRWD inspects and monitors its MS4 outlet and two intermediate locations at least twice a month year round. The access manhole near the MS4 outlet has been repaired to provide safe access for staff.

Employee Training

CRWD hosts stormwater management related trainings for municipal staff in the District twice annually. Trainings topics include: municipal turf management that makes a limited environmental impact, clean water designs for residential landscape professionals and municipal winter street maintenance that limits use of chloride while maintaining public safety. Trainings are attended by a minimum of 100 municipal staff annually. Previous and anticipated future trainings include turf management, winter maintenance practices, stormwater BMP design/construction and illicit discharge detection and elimination.

Clean water information for residential and business sites

CRWD maintains information on its website for homeowners and business owners who want to keep water from running offsite and limit polluted stormwater runoff.

BMP categories to be implemented

Measurable goals and timeframes

BMP Database

CRWD currently uses EXCEL to track its BMPs but is developing a GIS-based database for its BMP program that will include project name, location, owner, stormwater performance information, and inspection information. The database should be completed by early 2014.

Does discharge from your MS4 affect a Source Water Protection Area (Permit Part III.D.6.c.)?

Yes

No

a. If no, continue to 6. b. If yes, the Minnesota Department of Health (MDH) is in the process of mapping the following items. Maps are available at http://www.health.state.mn.us/divs/eh/water/swp/maps/index.htm. Is a map including the following items available for your MS4: 1)

Wells and source waters for drinking water supply management areas identified as vulnerable under Minn. R. 4720.5205, 4720.5210, and 4720.5330?

Yes

No

2)

Source water protection areas for surface intakes identified in the source water assessments conducted by or for the Minnesota Department of Health under the federal Safe Drinking Water Act, U.S.C. §§ 300j – 13?

Yes

No

Yes

No

c. Have you developed and implemented BMPs to protect any of the above drinking water sources?

6.

Have you developed procedures and a schedule for the purpose of determining the TSS and TP treatment effectiveness of all permittee owned/operated ponds constructed and used for the collection and treatment of stormwater, according to the Permit (Part III.D.6.d.)?

Yes

No

7.

Do you have inspection procedures that meet the requirements of the Permit (Part III.D.6.e.(1)-

Yes

No

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(3)) for structural stormwater BMPs, ponds and outfalls, and stockpile, storage and material handling areas?

8.

9.

Have you developed and implemented a stormwater management training program commensurate with each employee’s job duties that: a.

Addresses the importance of protecting water quality?

Yes

No

b.

Covers the requirements of the permit relevant to the duties of the employee?

Yes

No

c.

Includes a schedule that establishes initial training for new and/or seasonal employees and recurring training intervals for existing employees to address changes in procedures, practices, techniques, or requirements?

Yes

No

Do you keep documentation of inspections, maintenance, and training as required by the Permit (Part III.D.6.h.(1)-(5))?

Yes

No

If you answered no to any of the above permit requirements listed in Questions 5 – 9, then describe the tasks and corresponding schedules that will be taken to assure that, within 12 months of the date permit coverage is extended, these permit requirements are met:

10.

Provide the name or the position title of the individual(s) who is responsible for implementing and/or coordinating this MCM: Bob Fossum, Monitoring, Maintenance, and Research Division Program Manager

VI. Compliance Schedule for an Approved Total Maximum Daily Load (TMDL) with an Applicable Waste Load Allocation (WLA) (Part II.D.6.)

A.

Do you have an approved TMDL with a Waste Load Allocation (WLA) prior to the effective date of the Permit?

1.

If no, continue to section VII.

2.

If yes, fill out and attach the MS4 Permit TMDL Attachment Spreadsheet with the following naming convention: MS4NameHere_TMDL.

Yes

No

Yes

No

This form is found on the MPCA MS4 website: http://www.pca.state.mn.us/ms4.

VII. Alum or Ferric Chloride Phosphorus Treatment Systems (Part II.D.7.)

A.

Do you own and/or operate any Alum or Ferric Chloride Phosphorus Treatment Systems which are regulated by this Permit (Part III.F.)?

1.

If no, this section requires no further information.

2.

If yes, you own and/or operate an Alum or Ferric Chloride Phosphorus Treatment System within your small MS4, then you must submit the Alum or Ferric Chloride Phosphorus Treatment Systems Form supplement to this document, with the following naming convention: MS4NameHere_TreatmentSystem.

This form is found on the MPCA MS4 website: http://www.pca.state.mn.us/ms4.

VIII. Add any Additional Comments to Describe Your Program

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December 18, 2013 Board Meeting V. Action Items—H) Approve

Technical Services Agreement with the University of Minnesota (Suppes)

DATE: TO: FROM: RE:

December 12, 2013 CRWD Board of Managers Britta Suppes, Monitoring Coordinator Approve Technical Services Agreement with the University of Minnesota

Background In January 2013, CRWD contracted with Dr. Finlay and Dr. Janke at the University of Minnesota (UMN) – Department of Ecology, Evolution, and Behavior (EEB) to perform analyses of CRWD monitoring data. The final report was titled “Summary and Analysis of Water Quality Data from CRWD’s Stormwater Monitoring Program, 2005-2012” (Janke, 2013), which was presented at the November 6, 2013 Board Meeting.

CRWD staff has been seeking an opportunity to analyze and report on the Villa Park Wetland System data from 2005-2012 (pre-dredging) and felt the analyses performed in Janke (2013) would be useful in order to draw conclusions regarding nutrient loading from the Villa system over time. In addition, CRWD would like to replicate and expand the analyses from Janke (2013) and integrate the results into the 2013 Monitoring Report.

CRWD also greatly values the partnership that has developed with the UMN(EEB) and has worked collaboratively with Dr. Finlay and Dr. Janke to assist their research interests by collecting water quality samples and flow data at the Arlington-Hamline Underground Facility (AHUG). This data has been utilized by UMN(EEB) to supplement a study investigating tree nutrient inputs to St. Paul streets to inform street sweeping activities and reduce nutrient loading to surface waters.

Issues CRWD and the UMN(EEB) developed a scope of work for three major projects. The projects are: (1) Villa Park Wetland System Analysis (2005-2012); (2) CRWD 2013 Monitoring Report and Climate Analysis; and (3) Tree Nutrient Inputs to St. Paul Streets. Staff will review the proposed projects with the Board.

CRWD staff seeks approval of the Work Plan Summary for CRWD-UMN(EEB) 2014 Data Analysis Projects Proposal. The total project cost is estimated to be $24,683.00.

Fiscal Note: the 2014 Budget Code 211-14200 includes $30,000.00 for “Data Analysis Assistance”.

Requested Action Authorize the Board President and the Administrator to execute the agreement with the University of Minnesota for the CRWD-UMN (EEB) 2014 Data Analysis Projects Proposal for an amount not to exceed $24,683.00, subject to the review of the Ramsey County attorney. enc:

Work Plan Summary for CRWD-UMN(EEB) 2014 Data Analysis Projects Proposal

W:\07 Programs\Monitoring & Data Acquisition\0 Projects\2014 UMN-Janke Analysis\Board Memos\Brd Memo 2014 UMN Analysis 12-18-13.docx

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

WORK%PLAN%SUMMARY CRWD0UMN(EEB)%2014%Data%Analysis%Projects%Proposal Dec$5,$2013 Prepared%By: Ben$Janke Department$of$Ecology,$Evolution$and$Behavior University$of$Minnesota janke024@umn.edu 612E716E6012 Project 1.$Villa$Park$Wetland$System$Analysis Deliverable)Due:)July)1,)2014 2.$CRWD$2013$Monitoring$Report Deliverable)Due:)May)1,)2014 3.$Tree$Nutrient$Inputs$to$St.$Paul$Streets Deliverable)Due:)Dec)1,)2014 Total%Hours:

Hours 320 400 240 960

Total%Cost: $24,683 *

*$Cost$is$based$on$a$rate$of$approx.$$25.71/hour$and$assumes$a$waiver$for$Indirect$Costs

WORK%PLAN CRWD,UMN(EEB)%2014%Data%Analysis%Projects%Proposal Project%1.%Villa%Park%Wetland%System%Analysis Tasks A. Monitoring%season%(~April,November)%loading%calculations%for%the%Villa%Park%Inlet%and%Villa%Park%Outlet% monitoring%stations%for%2005,2012%for%total%flow,%baseflow%and%stormflow: i.#Water#Yield,#Total#Phosphorus,#Total#Suspended#Solids,#Total#Nitrogen,#Nitrate#(already#complete) ii.%Dissolved%Phosphorus iii.%Formatting/assembling%total%loads

Hours 10 0

B. Removal%volumes/masses%and%efficiencies%for%each%parameter%listed%under%1A.

10

C. Development%of%cumulative%loading%curves%for%all%of%the%parameters%listed%under%1A.

10

D. Analysis%of%seasonality%of%the%cumulative%loading%curves%in%baseflow%and%stormflow i.%Identification%of%breakpoints%in%loading%curves,%by%year ii.%Tests%for%statistical%significance iii.%Potential%explanations%for%breakpoints%may%inform%analyses%in%1FC1I

20

E. Analysis%of%seasonality%of%the%removal%volumes/masses%and%efficiencies%(baseflow%and%stormflow) i.%Identification%of%breakpoints%in%volume/mass%removal,%by%year ii.%Tests%for%statistical%significance iii.%Potential%explanations%for%breakpoints%may%inform%analyses%in%1FC1I

20

F. Water%Temperature%vs.%Dissolved%Phosphorus%during%baseflow Purpose:#understand#internal#loading#/#sedment#release#of#DP,#and#how#this#is#influenced#by#warm#periods i.%Acquire%air%temperature%data%to%use%as%proxy%for%water%temperature%(shallow%water) ii.%Calculate%lagged%temperature%or%antecedent%temperature%exceedence%(e.g.%temps%above%average%in% previous%5%days) iii.%Investigate%relationship%between%Water%Temp%and%DP%(or%TP)%during%baseflow,%for%various%time%periods% (all%data,%within%years,%or%within%breakpoints)

40

G. Antecedent%rainfall%conditions i.%Calculate%rainfall%intensity%for%as%many%events%as%possible ii.%Incorporate%intensity%and%other%antecedent%parameters%(dry%days,%days%since%large%event,%rainfall%in%past% n%days)%into%regression%analysis,%similar%to%CRWD%Loading%Report iii.%Adjustment%of%antecedent%parameters%or%period(s)%of%analysis

20

H. Growing%season%analysis%,,%Influence%of%plants%within%the%Villa%Park%Wetland%System%on%water%volume,% and%nutrient%loading i.%Reconstruct%or%infer%macrophyte%phenology%in%each%year%from%nutrient%data,%climate%data,%surveys,%or% other%data%sets ii.%Manually%or%statistically%compare%breakpoints%in%phenology%to%breakpoints%in%water/nutrient%loading%and% removal%efficiencies

80

I.

40

Importance%of%Baseflow%in%Villa%Park

Purpose:#Understand#the#role#of#Baseflow#or#Groundwater,#Especially#for#Dissolved#N#(Nitrate)#and#Dissolved#P# (SRP)i.%Seasonal%patterns%in%nitrate%concentrations%CC%how%related%to%balance%of%stormflow/baseflow,% macrophyte%growth/decay,%temperature,%season,%etc.

Dissolved#P#being#addressed#in#1F#and#1H#and#Nitrate#to#some#extent#in#1H#but#this#analysis#will#focus#on# baseflow#specifically ii.%Possible%to%quantify%groundwater%influence?%e.g.%with%groundwater%nitrate%measurements%at%nearby%or% similar%sites,%or%through%investigating%dry%periods J.

Deliverable:%Written%Report,%Due%July%1,%2014 i.%Background%research%on%existing%data,%methods,%etc. ii.%Report%Writing

80

Total%Hours%for%Project%1:

320

WORK%PLAN CRWD,UMN(EEB)%2014%Data%Analysis%Projects%Proposal Project%2.%CRWD%2013%Monitoring%Report%Assistance%&%Additional%Data%Analysis Tasks Hours A. Monitoring%Report%Assistance,%Interpretation%&%Analysis: 250 i.#Assist#CRWD#with#data#analysis#of#2013#data# 1.#Replicate#select#analyses#performed#in#2005-2012#Data#Summary#&#Analysis#report#(as#directed#by# CRWD) a.#Add#2013#data#to#2005-2012#analysis b.#Provide#analysis#and#interpretation#of#results c.#Provide#graphs,#tables,#and#figures#from#analyses 2.#Calculate#monthly#averages#of#mean#concentrations#for#2005-2013 3.#Expand#report#climatological#analysis#(see#2B.#Climate#Sensitivity#Analysis) ii.%Deliverable:%None,%except%text,%figures,%and%tables%contributed%to%the%CRWD%2013%Monitoring%Report B. Climate%Sensitivity%Analysis: i.#Analyze#sensitivity#of#variation#in#storm#water#and#baseflow#pollutant#loads#to#climate#(precipitation)# variability#on#annual#and#sub-annual#time#scales,#using#6-8#year#records#at#the#main#CRWD#sites# 1.#Relationships#between#annual#nutrient#loads#and#annual#precipitation#totals 2.#The#effect#of#antecedent#conditions#and#rainfall#intensity#on#pollutant#and#water#loads# 3.#Identify#abrupt#changes#or#breakpoints#in#cumulative#nutrient#loading#curves#or#concentration# time#series#within#years Breakpoints,could,be,explained,qualitatively,and/or,be,used,to,inform,time,periods,of,analysis ii.%Deliverable:%Standalone%Report%or%Appendix%to%the%2013%CRWD%Monitoring%Report,%Due%May%1,%2014 Total%Hours%for%Project%2:

150

400

WORK%PLAN CRWD,UMN(EEB)%2014%Data%Analysis%Projects%Proposal Project%3.%Tree%Nutrient%Inputs%to%St.%Paul%Streets Tasks A. Develop)quantitative)relationships)between)tree)canopy)cover)and)nutrient)inputs)to)streets)from)trees i.)Apply)Prior)Lake)canopy)cover?nutrient)input)relationships)(for)TP,)TN))to)CRWD)watersheds ii.)Use)relationships)from)3B)to)estimate)inputs)from)watersheds)with)greater)canopy)coverage)than)in) Prior)Lake?

Hours 40

B. Assess)relationship)between)street)canopy)cover)and)mean)stormwater)nutrient)concentrations)(e.g.)

Figure)1))for)a)larger)number)of)sites) i.)Calculate/verify)canopy)fractions)for)other)CRWD)watersheds)(Como)3,)Villa)Park)Inlet) ii.)Assemble)stormwater)concentration)data)from)other)watersheds)(MWMO,)MPRB) iii.)Spatial)data:)delineations)for)additional)watersheds)(MWMO,)MPRB);)land)cover)data)(Marv)Bauer,) UMN)FR)Dept) iv.)Calculate)canopy)metrics)for)the)additional)watersheds;)will)require)estimate)of)connected)impervious) unless)hydrology)data)is)available v.)Repeat)linear)regressions)as)in)Figure)1)with)additional)sites (includes)time)for)organizing)and)formatting)data)

120

C. Deliverable:%Written%Report,%Due%Dec%1,%2014 i.)Background)research)on)existing)data,)methods,)etc. ii.)Report)Writing

80

Total%Hours%for%Project%3: 240

Figure)1.)Mean)Stormwater)Total)Nitrogen)(TN))and)Total)Phosphorus)(TP))Concentrations)at)AHUG)and)5) Main)CRWD)Sites)(2005?2011))vs.)Fraction)of)Street)Covered)by)Tree)Canopy)in)the)Watersheds

DATE: TO: FROM: RE:

December 12, 2013 CRWD Board of Managers and Staff Mark Doneux, Administrator December 18, 2013 Administrator’s Report

Administrator Approved or Executed Agreements There were no new agreements.

Board Approved or Executed Agreements There were no new agreements.

General updates including recent and upcoming meetings and events CRWD Staff and Board Managers Joe Collins, Shirley Reider and Mike Thienes attended the MAWD Annual Meeting and Trade Show, December 5-7, 2013.

Staff will be interviewing candidates for the Water Resource Technician position in December with a scheduled start date in January.

1)

Upcoming events and meetings a) Next Board Meeting is Wednesday January 8, 2014 from 6:00 – 8:00 pm (upon approval of 2014 calendar) b) Next CAC Meeting is Wednesday January 15, 2014 from 7:00-9:00 pm. (upon approval of 2014 calendar) c) Blooming Saint Paul Awards Ceremony, January 27, 2013. Details to come.

2)

Project Updates None at this time W:\04 Board of Managers\Correspondence\Administrator's Report 2013\Administrator's Report 12-18-13.docx

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.