Annual Meeting of the Capitol Region Watershed District (CRWD) Board Of Managers, for Wednesday, December 18, 2013, 6:00 p.m. at the office of the CRWD, 1410 Energy Park Drive, Suite 4, St. Paul, Minnesota. The Regular Meeting of December 18, 2013 will begin immediately following the Annual Meeting at approximately 6:15 PM. ANNUAL MEETING AGENDA Materials Enclosed
I.
Call to Order (President Collins) A) Attendance B) Review, Amendments and Approval of the Agenda
II. III. IV.
Year in Review and Acknowledgements (President Collins and Administrator Doneux) Election of Officers and Committee Appointments (Mike Thienes) Other Assignments and Duties (Board President) Bank/Depository for District Funds, 2013 Manager per diem and mileage reimbursement rate, designation of the Official newspaper and adopt Conflict of Interest Policy Annual Meeting Calendar (Board President) Public Question and Comment Period Adjournment of Annual Meeting
V. VI. VII.
REGULAR MEETING AGENDA I.
Call to Order of Regular Meeting (President Joe Collins) A) Attendance B) Review, Amendments and Approval of the Agenda
II.
Public Comment – For Items not on the Agenda (Please observe a limit of three minutes per person.)
III.
Permit Applications and Program Updates (Permit Process: 1) Staff Review/Recommendation, 2) Applicant Response, 3) Public Comment, and 4) Board Discussion and Action.)
A) B)
Permit # 11-001 Banbro Warehouse – Certification of Completion (Kelley) Permit Program/Rules Update (Kelley)
IV.
Special Reports –– No Special Reports
V.
Action Items A) AR: Approve Minutes of the December 4, 2013 Regular Meeting (Sylvander) B) AR: Approve Accounts Payable/Receivables for November 2013 (Sylvander) C) AR: Authorize Vehicle Lease Agreement with Midway Ford (Sylvander) D) AR: Appoint 2014 Citizen’s Advisory Committee (Doneux) E) AR: Approve 2014 Budget Amendments (Doneux) F) AR: Adopt Final 2014 Budget and Levy (Doneux) G) AR: Approve NPDES Stormwater Pollution Prevention Plan (Eleria) H) AR: Approve Technical Services Agreement with the University of Minnesota (Suppes) I) AR: Approve Personnel Committee Recommendations (Collins/Texer) Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District
VI.
Unfinished Business A. FI: Special Grants (Zwonitzer) B. FI: TBI Realignment Update (Eleria) C. FI: Curtiss Pond Update (Fossum)
VII.
General Information A) CAC Update (Board of Managers) B) Administrator’s Report
VIII. Next Meeting A) Wednesday January 8, 2014 Meeting Agenda Review IX.
Adjournment
W:\04 Board of Managers\Agendas\2013\December 18, 2013 Agenda - Annual and Regular Mtg.docx
Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District
Annual Meeting of the Capitol Region Watershed District (CRWD) Board of Managers, for Wednesday, December 18, 2013, 6:00 p.m.
Agenda Item III.
Election of Officers – Mike Thienes, Nominating Committee
Motion: To elect the officers to serve the Capitol Region Watershed District from December 18, 2013 to the District’s Annual Meeting in 2014 as follows:
Office
Current/Past Officers (2013)
December 18, 2013-Annual Mtg 2014
President 1
Joe Collins
____________________
Vice President
Mary Texer
____________________
Secretary 1
Seitu Jones
____________________
Treasurer 1
Mike Thienes
____________________
Education/Information
Shirley Reider
____________________
1 – Required
W:\04 Board of Managers\Annual Meetings\2013\2014 Election of Officers for packet.doc
Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.
Annual Meeting of the Capitol Region Watershed District (CRWD) Board of Managers, for Wednesday, December 18, 2013, 6:00 p.m.
Agenda Item III.
Committee Appointments – Manager Thienes
Motion: To appoint committee members to serve the Capitol Region Watershed District from December 18, 2013 to the District’s Annual Meeting in 2014 as follows was made by Thienes/Texer. Personnel Committee (Two Managers) Current/Past 1) Mary Texer 2) Joe Collins 3) Alternate – Shirley Reider Ramsey Conservation District Board Liaison Current/Past 1) Seitu Jones 2) Alternate - Shirley Reider Citizen Advisory Committee Liaison Current/Past 1) Mike Thienes 2) Alternate - Seitu Jones 3) Alternate – Joe Collins 4) Alternate – Mary Texer 5) Alternate – Shirley Reider Minnesota Association of Watershed Districts (State) Liaison: Current/Past 1) Mike Thienes 2) Alternate – Joe Collins 3) Alternate – Mary Texer Finance Committee Current/Past 1) Mike Thienes 2) Joe Collins
Personnel Committee (Two Managers) December 18, 2013 - Annual Mtg 2014 1) ________________________________ 2) ________________________________ 3) Alternate –_______________________ Ramsey Conservation District Board Liaison December 18, 2013 - Annual Mtg 2014 1) ________________________________ 2) Alternate -_______________________ Citizen Advisory Committee Liaison December 18, 2013 - Annual Mtg 2014 1) ________________________________ 2) Alternate -_______________________ 3) Alternate -_______________________ 4) Alternate -_______________________ 5) Alternate -_______________________ Minnesota Association of Watershed Districts (State) Liaison: December 18, 2013 - Annual Mtg 2014 1) ________________________________ 2) Alternate -_______________________ 3) Alternate -_______________________ Finance Committee December 18, 2013 - Annual Mtg 2014 1) ________________________________ 2) ________________________________
Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.
Additional Committees/Liaison Positions Trout Brook Current/Past 1) Joe Collins 2) Seitu Jones
Trout Brook December 18, 2013 - Annual Mtg 2014 1) ___________________________ 2) ___________________________
Rules Committee Current/Past 1) Joe Collins 2) Mary Texer 3) Seitu Jones 4) Mike Thienes 5) Shirley Reider
Rules Committee December 18, 2013 - Annual Mtg 2014 1) __________________________ 2) __________________________ 3) __________________________ 4) __________________________ 5) __________________________
Subwatershed Committee Current/Past 1) Mike Thienes 2) Alternate – Joe Collins
Subwatershed Committee December 18, 2013 - Annual Mtg 2014 1) __________________________ 2) Alternate -_________________
Education/Outreach Committee Current/Past 1) Mary Texer 2) Seitu Jones 3) Shirley Reider
Education/Outreach Committee December 18, 2013 - Annual Mtg 2014 1) __________________________ 2) __________________________ 3) __________________________
Special Projects/Grants Committee Current/Past 1) Seitu Jones 2) Mike Thienes
Special Projects/Grants Committee December 18, 2013 - Annual Mtg 2014 1) __________________________ 2) __________________________
Real Estate Committee Current/Past 1) Mary Texer 2) Mike Thienes
Real Estate Committee December 18, 2013 - Annual Mtg 2014 1) __________________________ 2) __________________________
W:\04 Board of Managers\Annual Meetings\2013\2014 Committee Appointments.doc
Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.
Annual Meeting of the Capitol Region Watershed District (CRWD) Board of Managers, for Wednesday, December 18, 2013, 6:00 p.m.
Agenda Item IV.
Other Administrative Assignments – Mark Doneux
Motion: To make administrative assignments to serve the Capitol Region Watershed District from December 18, 2013 to the District’s Annual Meeting in 2014 as follows:
A)
Bank/Depository of Funds 2013 Bank US Bank Depository of Funds 4M Fund
B)
Managers Per Diem
Per Diem
C)
2013 $75/meeting
2014 $75/meeting
2013 $0.565/mile
2014 $0.560/mile
2013 St. Paul Pioneer Press
2014 St. Paul Pioneer Press
Mileage Reimbursement
Mileage
D)
2014 US Bank 4M Fund
Official Newspaper
Newspaper
W:\04 Board of Managers\Annual Meetings\2013\2014 Administrative Assignments.doc
Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.
CONFLICT OF INTEREST POLICY
Capitol Region Watershed District The Board of Managers of the Capitol Region Watershed District shall not enter into any contract or transaction on behalf of the Capitol Region Watershed District with: a. One or more of its Managers b. A Manager’s immediate family member. c. An organization in which a Manager of the Capitol Region Watershed District or a Manager’s immediate family member is a director, officer, or legal representative, or in some way has a material financial interest. Unless all of the following are met: 1. 2. 3. 4.
That interest is disclosed or known to the Board of Managers. The Board approves, authorizes, or ratifies the action in good faith. The approval is by a majority of Managers (not counting the interested Manager). At a meeting where a quorum is present (not counting the interested Manager).
The interested Manager may be present for discussion to answer questions, but may not advocate for the action to be taken and must not vote on the action. The minutes of all actions taken on such matters shall clearly reflect that these requirements have been met. Should a conflict of interest occur which does not meet the above requirements, Minnesota Statue 317A will define the procedure to be followed.
Conflict of Interest Policy Created: April 21, 2005 Last Reviewed: December 16, 2009
W:\04 Board of Managers\Annual Meetings\2013\CONFLICT OF INTEREST POLICY.doc
ANNUAL STATEMENT CONCERNING POSSIBLE CONFLICT OF INTEREST
Capitol Region Watershed District The undersigned person acknowledges receipt of a copy of the Capitol Region Watershed District "Conflict of Interest Policy" dated December 18, 2013. By my signature below I acknowledge my agreement with the spirit and intent of these documents, and I agree to report to the Board President or Vice-President any possible conflicts (other than those stated below) that may develop before completion of the next annual statement.
_____________ I am not aware of any Conflict of Interest.
____________ I have a Conflict of Interest in the following area (s):
________________________________________________________________ ________________________________________________________________
Signed _____________________________________ Date _______________________
_______________________________________ (Type or print name)
Annual Meeting of the Capitol Region Watershed District (CRWD) Board of Managers, for Wednesday, December 18, 2013, 6:00 p.m.
V.
Annual Meeting Schedule – Mark Doneux
Motion: To set the regular meetings of the Board of Managers of the Capitol Region Watershed District for 6:00 P.M. at the District office on the 1st and 3rd Wednesday of each month, with the exception of January and July, as follows: Wednesday, January 8, 2014 – Second Wednesday Wednesday, January 22, 2014 - Fourth Wednesday Wednesday, February 5, 2014 Wednesday, February 19, 2014 The Board of Managers Wednesday, March 5, 2014 Wednesday, March 19, 2014 January – December 2014 Wednesday, April 2, 2014 Meeting Schedule Wednesday, April 16, 2014 Wednesday, May 7, 2014 Wednesday, May 21, 2014 Wednesday, June 4, 2014 Wednesday, June 18, 2014 Wednesday, July 9, 2014– Second Wednesday Wednesday, July 23, 2014- Fourth Wednesday Wednesday, August 6, 2014 Wednesday, August 20, 2014 - Public Hearing for Budget & Levy Wednesday, September 3, 2014 - Adoption of Preliminary Budget and Levy Wednesday, September 17, 2014 Wednesday, October 1, 2014 Wednesday, October 15, 2014 Wednesday, November 5, 2014 Wednesday, November 19, 2014 Wednesday, December 3, 2014 Wednesday, December 17, 2014 – 2014 Annual Meeting, Adoption of Final Budget and Levy
The Board of Managers meetings are held the 1st and 3rd Wednesday of each month. Unless otherwise noted or a special meeting is called. W:\04 Board of Managers\Annual Meetings\2013\CRWD Meeting Schedule 2014.doc
Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.
Capitol Region Watershed District Citizen Advisory Committee January 2014 – December 2014 Meeting Schedule
The CRWD Citizens Advisory Committee Meetings are held the 2nd Wednesday of each month 7:00 p.m. – 9:00 p.m. 1410 Energy Park Drive, Suite 4 St. Paul, MN 55108
Wednesday, January 15, 2014 – Third Wednesday Wednesday, February 12, 2014 Wednesday, March 12, 2014 Wednesday, April 9, 2014 Wednesday, May 14, 2014 Wednesday, June 11, 2014 Wednesday, July 16, 2014 – Third Wednesday Wednesday, August 13, 2014 Wednesday, September 10, 2014 Wednesday, October 8, 2014 Wednesday, November 12, 2014 Wednesday, December 10, 2014
2