Winaukee Family Handbook 2023

WINAUKEE

Dear Winaukee Family,

It is with immense excitement that we are rolling out our Family Handbook, because it means we are one step closer to the boys packing their cleats, jerseys and gear bags in preparation for what we are sure will be an unforgettable summer on the shores of Lake Winnipesaukee.

Whether this is your so kee, we believe that partnering with each fa h both parents and campers is a cornerston

Winaukee is a place for irit, brotherhood, sportsmanship and com values at Winaukee is accomplished through epic wins but also heartbreaking losses, b mp. He will learn, through the support of uctors, how to navigate everything that life mig nd of the summer as a better version of himse

As the packing begins, w ndbook is meant to serve as your starting p ed here. It contains information about our policies and procedures, how to order Winaukee clothing, where to stay on visiting day and more! Please take the time to read and understand each part of our parent handbook. We welcome any questions or concerns you might have leading up to the summer and encourage you to reach out anytime.

We can’t wait for your son’s arrival,

Welcome to Winaukee Poff,

Ashleigh & Matt

Camper Forms

Werecognizethereisalotofinformationtocompleteinourformseachyear.Please knowthateachisimportantforustoprovideintentional,qualitycareforyoursonwhile heisatWinaukee.Thefinalpageofthismanualisachecklisttohelpyoustay organized.Belowisanexplanationandrequirementforeachform.

Toaccessforms-logintoyourMyWinaukeeacount

Ifyouhavequestionsorconcerns,pleasereachoutto:Ashleigh(ashleigh@winaukee.com)

BUNK REQUEST

This is one of the many tools we use to create compatible bunk communities. While we cannot guarantee every request, all are taken into consideration.

CAMPER TRANSPORTATION

This gives us information on how your son will travel to and from camp. It allows us to plan accordingly for staffing and vehicle purposes (i.e. save a seat for him on a bus, coordinate airport pick-ups, etc.).

CAMPER PROFILE

This is reviewed by the Directors and leadership team responsible for your son. It enables us to know as much as possible so we can provide him with his best summer. Children and circumstances change from year-to-year. Therefore, as with all forms, we need this form completed each season.

ADDITIONAL OPTIONS

This will allow you to sign your son up for intensive programs such as Tennis, Golf & Ice Hockey. These intensive programs are optional and require additional fees. Please refer to Page 9 for more information.

ICE HOCKEY

If your son is participating in the Ice Hockey program (optional as mentioned above), this is required.

VISITING DAY RSVP

Please let us know if you will be joining us for visiting day and how many people we can expect.

Camper Forms

PHYSICIAN'S EXAMINATION (YEARLY PHYSICAL)

All campers need to have an annual physical with their pediatrician AND this documentation must be submitted in order for your son to attend camp. Physicians must sign and print or stamp their address and phone number on the form. You may have your doctor complete our blank form, or you may use any paperwork provided by your doctor's office. Once completed, please upload the documentation to your MYWINAUKEE dashboard.

IMMUNIZATIONS

You may use our provided form to document your child’s immunization records or upload a copy of the records provided by your physician. We do not require any immunizations at this time, but do require we have a record on file.

HEALTH HISTORY

This can be completed by a parent/guardian. Please be thorough so we have complete knowledge of your child’s health history up through the current year.

MEDICATION FORM - REQUIRED FOR EVERY CAMPER

If you son will not take any medications or vitamins at camp, please complete the top half of the form only and submit.

To be completed by parent/guardian. If your son is taking medications or vitamins during his time at camp, please consult the instructions on your forms dashboard on how to transfer or fill the medication at Rite Aid Pharmacy in Meredith, NH. We need this form completed in detail for your son so that the Winaukee medical team can cross check it with the pharmacy. Please note that vitamins or medications of any kind must be processed through Rite Aid. We will not accept medications upon drop-off.

INSURANCE AND CREDIT CARD FORM

This information will be used for any medical visits to hospitals in case of emergency or for prescriptions needed during the summer. Please be thorough so we have complete information and there are no delays in care should an emergency arise.

Rules & Policies

Please reinforce the following rules with your son before he arrives at camp. All rules and policies apply when campers are under our care, including on trips or tournaments outside of camp.

1. Bullying

The use of disrespectful and/or inappropriate language or behavior towards peers or staff is not allowed. Physical force used to harm someone else is not allowed. Poor sportsmanship will not be tolerated. No one is allowed to have fun at someone else’s expense.

2. Drugs, Alcohol, Tobacco

The possession, distribution and/or use of drugs, alcohol or tobacco in any form is strictly prohibited. This includes cigarettes, edibles, tinctures, e-cigs or any vaping device. Any camper violating this policy will have their parents notified immediately and will be dismissed from camp without a refund.

3. Defacing Camp Property

Campers who deface camp property will be required to remove graffiti, may be billed for damages and/or be asked to leave camp for a period of time.

4. Valuables

Please think twice before sending any valuable, expensive or irreplaceable items to camp. Items can be misplaced or lost easily in a communal living environment like summer camp.

5. Weapons

Any weapon of any kind is strictly prohibited at Winaukee. This includes, but is not limited to; knives (including Swiss Army), laser pointers, matches, lighters and fireworks.

Electronics Policy

One of the ways we provide positive experiences for our campers is by limiting electronics in our environment, thereby encouraging socialization through traditional camp activities. We thank you in advance for your cooperation with and support of these policies.

Permitted

✔ iPod Nano with music/picture files only.

✔ Alternative mp3 player with music/picture files only. Must be unable to connect to the internet.

✔ SanDisk SDMX28-016G-G46K Clip Sport Plus mp3 Player.

✔ Mighty Vibe mp3 Player.

✔ FitBit and personal fitness tracking devices (permitted as long as they are not capable of internet access.)

✔ iPod shuffle

✔ Disposable cameras

✔ Campfire mp3 Player

Not - Permitted

✘ Any Cell Phone (including old or disabled phones)

✘ Any version of an iPod Touch

✘ Laptop Computer

✘ Handheld video gaming systems

✘ Tablet/E-Reader (iPad, Kindle, Nook, etc.)

✘ Video Camera

✘ Smart Watches (Apple watch, FitBit Ionic, FitBit Versa)

✘ Voice activated devices (Alexa, Google Home, etc.)

✘ AirPods

Any item that makes phone calls or can access the internet is not permitted at camp. iPods and/or mp3 players that have capability to play videos MUST be cleared of videos before arrival to camp.

If any of the prohibited items are brought to camp, we will collect and return to you upon departure.

Camperstravelingviaairplanemaybringacellphoneforsafetypurposes. Upon arrival, the camper is required to turn their phone in. We will keep the device locked in safe, and ensure it is fully charged for your son's return travel.

Ourelectronicspolicy,asdescribedabove,willbestrictlyenforced.Consequencesforcampers foundinviolationofourpolicymayincludemissingtheiragegroupbigtriporsuspensionfrom campforaperiodoftime.

M A I L P H O N E

Staying in Touch

It is very important that your son receives mail throughout the summer. This is especially vital in helping new campers adjust to camp. We advise families to send the first letter several days before their son’s arrival at Winaukee. Please do not write letters that dwell on events at home, as they might make your son homesick. Write positively about your son’s Winaukee experience and ask questions about things you know they enjoy. We encourage campers to write home twice a week. We urge all families to send stamped/addressed envelopes, additional stamps and cards or paper with their sons to camp.

C A L L S

We will be using an online system through your MYWINAUKEE account for phone call sign-ups once again this summer. You will receive an email prior to camp letting you know when the system is live. Parents/Guardians have the option to schedule TWO phone calls in the first 4 weeks of camp, and ONE phone call during the final 3 weeks.

Pleasekeepthefollowingguidelinesinmind:

•Phonecallsareoptional.

•Therearenophonecallsthefirstweekofcamptoallowcampersto adjust.

•Toavoidinterruptingdailyactivities,callsarescheduledaroundmeal timesanddowntime.

•Callarelimitedtoparents/guardiansonly.Camperswhose parents/guardiansaredivorcedmayhaveonescheduledphonecallwith eachparent.(Pleaseadvisegrandparentsandotherrelatives.)

•Familieswithmorethanonecamperwillschedule10-minutephonecalls witheachchild.Althoughcallsmaybescheduledback-to-back,eachchild willbeontheirscheduledcallfor10minutes.Weadviseagainstsiblings sharingacall.

Login to your MYWINAUKEE account via our website and click on the appropriate link to read camp news, view photos and send camper emails.

Camper emails are printed once daily at 8:00am and placed in your son’s mailbox to be picked up by his counselor with the rest of the bunk mail in the afternoons. Emails received after 8:00am will be distributed with the following day’s mail.

Birthdays at Camp

Birthdays at camp are awesome! We make sure your son feels extra loved and celebrated throughout the day. He will be recognized at our fire circle, get a birthday cake, jump in the lake, and hear the happy birthday song multiple times! If you would like to arrange something ‘extra’ (like a bunk party) please reach out prior to his special day.

BirthdayPackage: You may send a birthday package to your son. Please mark ‘BIRTHDAY GIFT’ with the date of the birthday on the outside.

BirthdayPhoneCall: Please call the office to schedule a time for this call.

Package Policy

CampdoesNOTacceptanypackages(includingboxes,largeorthickenvelopesfrom parents,familymembersoron-lineretailers).Campacceptsletter-sizedenvelopesonly.Food, candyandliquidswillbediscarded.Campdoesallowbirthdaypackages(seebelow). We suggestpackingextraitems(i.e.cards,stationery,playingcardsandbooks)inyoursons’s baggagetocamp.Pleaseadvisegrandparentsandotherrelativesofthispolicy.

Ifyouforgettopackanecessaryitem(i.e.contactlenses,glasses,sports equipment)andneedtosendtocamp,pleasecontacttheofficesotheycan approveyourpackage.

Additional Options

You may enroll your son for these special activities by completing the form in your MYWINAUKEE account by May 1. Email Ashleigh with any questions. Extra fees do apply for these additional program options.

Open to all campers of all abilities. This program offers your son more intensive and advanced tennis instruction. Our Tennis Pros & instructors work 1-on-1 with campers who want to improve their existing skills.

Ice Hockey

Open to campers who can skate backwards and have solid fundamental skills. Weekly coaching sessions at Plymouth State University’s hockey rink will help your son keep up his puck and sticks skills.

Tennis Golf

Open to all campers in 4th Grade & older or with solid fundamental skills. Participants will be taken off campus to local golf courses to receive extensive 1-on-1 instruction from our golf coaches.

Visiting Day starts at 10:00 am and ends at 3:00 pm. Please complete the Visiting Day RSVP in your MyWinaukee account.

On this day you will have the chance to participate in sports and activities, meet your son’s counselors and friends, enjoy a picnic lunch and share in the special Winaukee spirit.

Under no circumstances are campers to leave camp on Visiting Day. The only exception is for Island Seniors. They may leave with their parents at 1pm (after signing out at the mainland office) and must return to camp and sign in at the mainland office no later than 10pm. Younger siblings may not accompany their brothers.

We strongly urge you to keep food and gifts to a minimum on Visiting Day.

Please remember we are a Nut Aware facility. Anything brought to camp that may contain nuts will be immediately discarded. Food also attracts animals into the bunks. For this reason, excess food will be removed from cabins by bedtime that evening.

Hotel reservations should be made early. Please refer to the list of nearby accommodations on pg. 17.

We prohibit offering gratuities or gifts to counselors and staff.

No pets allowed.

Medications

In a continued effort to provide your child with the very best healthcare this summer, you are required to use Rite Aid Pharmacy in Meredith NH to fill your son’s prescriptions. Rite Aid packages medications for us according to date and time of administration. This ensures every camper gets the correct medication and dosage at the right time and on the right day. It will also allow your son to return to his camp activities sooner, because pre-packaged and organized medicines can be dispensed more quickly. We are confident that this program will help to enhance the health, well-being and safety of your child.

Please note that vitamins and medications will not be accepted at drop off. Any as-needed or daily medications/vitamins must be sent through Rite Aid Pharmacy.

Medical Insurance

All medical attention in our camp infirmary is covered by your tuition. All additional costs incurred off-campus are the responsibility of the camper’s parents. These include: refilling previously prescribed medication, emergency room visits, local physician’s visits, and/or outside providers of medical attention. All of the above will be billed to your medical insurance carrier. Visits to dentists and orthodontists are billed directly to parents.

Allergies & Special Diets

ALLERGIES

We have some children with severe allergies to peanuts, sesame and/or tree nuts. Direct or indirect exposure could be life threatening for them. Please refrain from bringing or sending any products containing nuts to camp. Foods with the disclaimers ”may contain traces of nuts” or ”manufactured in the same facility as peanuts or tree nuts.” are not safe for a nut allergic child. This policy is in effect when the campers board our transportation to camp.

SPECIAL DIETS

We can accommodate most dietary restrictions. Email Ashleigh to make a plan.

Lice

Self contained communities like camps are especially vulnerable to head lice. We contract the services of an experienced company to check all campers as they arrive on Opening day. If any positive cases of lice are found, the camper is treated on-site. For campers who arrive with lice, the parents will be billed for treatment; which We will begin immediately so your son can stay in his cabins on the first night of camp. Before departure, the lice company will return for a final inspection. Any camper found to have lice will be treated at the camp’s expense. We encourage you to have your child checked for head lice prior to camp. If any sign of head lice is found, arrange for appropriate and immediate treatment well BEFORE your child leaves for camp and let us know that such treatment has taken place.

In Case of Emergency

You must fully complete ALL sections of the Emergency Contact Information and Summer Travel Plans online on your MYWINAUKEE account. Be sure to include two emergency contacts. If you are going to be out of the country/unreachable on your primary contact number at any point during the summer, please email us so we are aware.

Notification Procedures

When will our medical staff contact you?

1. If your son stays overnight in the health center to be monitored for any reason, you will be notified. We will generally not contact you if your son is seen by a nurse for routine problems, such as minor skin abrasions, headache and colds.

2. In the event that your son requires medical attention on site from our camp doctor or off site from another provider.

3. In case of emergency, we will contact you by phone as soon as possible.

Baggage

OPTION 1: R&B CAMP BAGGAGE (TRUCKING COMPANY)

R&B Camp Baggage is our official baggage company. If you use R&B, pick-up of baggage will be seven to ten days prior to camp. Return of baggage after camp is typically within three days. Only duffle bags and soft trunks are permitted. In June, you will be contacted directly by R&B regarding baggage pick-up dates. For families outside of R&B’s service area, they also offer service via a special arrangement with FedEx. The advantage is ease of registering online at the R&B website and prepaying baggage services. R&B will provide families with pre-printed shipping labels, bag ties to secure bags for shipping, date of pick-up/return and complete instructions. We urge families to sign up for this service, as it will streamline baggage delivery and allow us to serve you better.

For details, rates, questions, more information and how to sign up for their service: rbcampbaggage.com. 603) 536-2197

info@rbcampbaggage.com

OPTION 2: BAGGAGE SHIPPED VIA UPS, USPS OR FEDEX GROUND

If you are not in an area served by R&B, UPS or FedEx Ground are good baggage shipping options. Please arrange to have your bags delivered at least one week before your son's arrival and email matt@winaukee.com the tracking number.

Camper Clothing

OPTION 3: BAGGAGE FOR CAMPERS TRAVELING BY PLANE

Boys are not permitted to check bags on chaperoned Winaukee domestic flights. Please be sure your son has a minimal amount of carry-on luggage. If your son will be checking bags for international flights, please consult your airline for current travel restrictions and make sure to pre-pay any bag fees.

Clothing - The Camp Spot

To find the catalog for all Winaukee logo'ed gear & clothing, summer camp essentials and packing list visit: Thecampspot.com. Type 'Winaukee' into the text box within the dark green border to be taken to our unique page.

The Camp Spot offers optional fittings at their New Jersey location. Alternatively, you can also order a 'Fit Kit'. With either option, you can see or try-on clothing before ordering. Please place final clothing order no later than May 1st. Clothing can take 5-6 weeks between purchase and arrival at your home.

INTERNATIONAL CAMPERS

Please request that The Camp Spot ship your son’s order directly to Winaukee to arrive by June 20th. ALL items must be labeled with your son’s name. The Camp Spot will sew name tapes on articles purchased through them.

Camper Spending

Winaukee provides accommodations, snacks, meals and necessary admission fees for all trips outside of camp. Camper spending money is held in a locked safe until your son is going on a trip and might want to buy souvenirs or special food. Each boy is given the same amount for each trip. Leftover spending money will be returned to you at the end of the summer.

Please send a separate check to Winaukee’s winter office marked with your son’s name and “camper spending” payable to Camp Winaukee by June 1.

1st - 4th Grade Campers ..........................$50

5th - 6th Grade Campers ..........................$150 7th - 9th Grade (All Island) Campers ........................$250

Please do not send your son to camp with any extra money (cash or credit cards).

WINAUKEE

Type Winaukee here

Age Group Big Trips

Our campers in grades 5 - 9 experience unforgettable overnight trips with their age group. Each year these 'Big Trips' provide new and exciting experiences for the boys to create memories together outside of camp. In late Spring, families will receive a detailed itinerary and information specific to their son's trip.

5th Grade Trip

August 3rd -

4th

This adventure takes the boys through Maine for two days and one night. They enjoy one of New England's biggest waterparks followed by dinner and shopping in Portland, Maine before returning to their hotel for a good night's rest. The second day takes the group to Wonder Mountain Fun Park and Wells Beach. Boys will be chaperoned by their counselors and additional leadership staff during the entirety of the trip.

6th Grade Trip

8th Grade Trip

August 3rd - 4th

e Trip

The perfect capstone to their Mainland experience, the boys spend 2 days and one night visiting the Basketball Hall of Fame, playing Laser Tag, refueling at delicious restaurants, enjoying Six Flags New England and sleeping in a hotel. Boys will be chaperoned by their counselors and additional leadership staff during the entirety of the trip

Age Group Big Trips

7th Grade Trip

July 17th - 20th

This unforgettable 4-day/3-night trip through Maine gives the boys a true taste of a New England Summer. Days are filled with exciting activities including Lobster Boat Fishing, bowling, Old Orchard Beach, Escape Room, Paintball and New England's largest Waterpark! Sleeping in hotels is a welcome reprieve after long days of travel & fun. Boys will be chaperoned by their counselors and additional leadership staff during the entirety of the trip.

8th Grade Trip

July 18th - 21st

This 4-day/3-night adventure begins with OSG paintball, New England's largest paintball park, dinner in Boston and 'questing' at Boda Borg! The following days include Six FlagsNew England, Adventure Park and White Water Rafting in The Berkshires. Sleeping in hotels is a welcome reprieve after long days of travel & fun. Boys will be chaperoned by their counselors and additional leadership staff during the entirety of the trip.

9th Grade Trips

For our 9th graders, and oldest campers, their final trips are highlights to their entire Winaukee experience. There are 2 trips in this age group. A 3-day/2-night service and adventure trip in Vermont as well as a 5-day.4-night trip to Montreal & Quebec City, Canada.

Service Trip

July 18th - 20th

The group enjoys outdoor rock climbing and a bike tour of Burlington Vermont. However, most of the trip is spent volunteering for an organization in need. The boys are chaperned by their counselors and leadership during the entirety of the trip.

Age Group Trip

July 24th - 28th

There is no better trip than this one. The boys have the time of their lives traveling through Quebec City and Montreal. Jet boats, Six Flags, shopping, Ghost Tours, the fastest indoor go-karting in Quebec...and MORE! Please ensure your son has a passport and it is not set to expire this year.

Recommended Accommodations

The Lake Winnipesaukee region is a popular summer destination. Make your reservations as soon as possible. Accommodations listed below are grouped by town with the nearest town shown first.

Hotels

CENTER HARBOR / MOULTONBOROUGH

15 minutes from camp

Center Harbor Inn: (855) 441-2374

Ballard House Inn: (603) 279-3434

MEREDITH

20 minutes from camp

Chase House at Mills Falls: (844)745-2931

Inn at Mills Falls: (844)745-2931

Bay Point at Mills Falls: (844)745-2931

Church Landing at Mills Falls: (844)745-2931

Meredith Inn: (603) 279-0000

Tuckernuck Inn: (603) 279-5521

HOLDERNESS / ASHLAND / PLYMOUTH

40 minutes from camp

The Manor On Golden Pond: (800) 545-2141

Common Man Inn: (603) 536-2200

Glynn House Inn: (603) 968-3775

LAKEPORT / GILFORD / LACONIA

30 minutes from camp

Fireside Resort: 800-458-3877

Gunstock Inn: 800-654-0180

Landmark Inn: (603) 524-8000

Misty Harbor: 800-336-4789

Lake Opeechee Inn & Spa: (603) 524-0111

Marriott Towne Place Suites: (603) 524-5533

WOLFEBORO

45 minutes from camp

Wolfeboro Inn: (603) 941-4537

CHOCURA / NORTH CONWAY

60 minutes from camp

North Conway Grand Hotel: (603) 686-7072

White Mountain Inn: (603) 356-7100

Fox Ridge Resort: (800) 916-4339

Hampton Inn & Suites: (603) 356-7736

Restaurants

CENTER HARBOR / MOULTONBOROUGH

Village Kitchen: (603) 476-5137

Osteria Poggio: (603) 250-8007

Canoe: (603) 253-4762

MEREDITH

Lakehouse: (603) 279-5221

Giuseppe’s: (603) 279-3313

Lago Trattoria: (603) 279-2253

Town Docks: (603) 279-3445

GILFORD / LACONIA / WEIRS BEACH

Fratello’s: (603) 528-2022

O Steaks & Seafood: (603) 524-9373

Kellerhaus (ice cream): (603) 366-4466

HOLDERNESS / ASHLAND / PLYMOUTH

Italian Farmhouse: (603) 536-4536

Walter’s Basin: (603) 968-4412

The Common Man: (603) 968-7030

Corner House Inn: (603) 476-3060

Medical

Immunization Form

Health History Form

Medication Form

Insurance and Credit Card Form

Other

Bunk Request Form

Camper Transportation Form

Camper Profile Form

Additional Options Form

Ice Hockey Form

Visiting Day RSVP