ANNUAL REPORT TO MEMBERSHIP 2021 PRESENTED JUNE 18, 2022 "Camp Little Notch provides wilderness experiences for children and adults, shaped by fun and friendship, empowering self-discovery, collaboration within a diverse community, and an appreciation of nature."
ExecutiveCommittee EmmaDundon President BetsyGibbs VicePresident JenniferLescovitch-Secretary MelaniePollay Treasurer DirectorsatLarge M MonaCady BeckyDixon JillGriffin HeidiKelly PaigeMinear MargeauxSullivan YearRoundStaff SusanRhoades ExecutiveDirector MandiMiller-CampDirector MikeSabine PropertyManager FRIENDS OF CAMP LITTLE NOTCH BOARD OF DIRECTORS & YEAR ROUND STAFF P A G E 1
We had staffing changes in 2021 leaving both Mandi & Susan taking on other responsibilities and revamping job descriptions. Mandi & Susan forged a relationship with the Camp Director & Executive Director of Eagle Island to share resources and training opportunities. CLN hosted Lifeguard training for both Eagle Island staff and CLN staff. At the end of the summer session Mandi & Susan evaluated all programs to enhance our programming offerings. We tested multiple platforms for registration as we wanted to capture all registrations on one platform. We migrated from Campdocs to a new the system, Ultracamp, for all programing registrations. We completed our migration and testing within our scheduled timeframe to successfully open registration January 2022. Instituted monthly newsletter. Mandi and Susan successfully overhauled the website to make it more user friendly. Mike & the electrician have begun updating the electrical in the dining hall to include new lighting.
2021 summer season we gave $18,000 camperships to 19 campers. 2021 we raised $111,892 towards our capital campaign for a current total of $155,463 which is 71% of our goal. We need to raise $55,000 to complete the campaign.
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ExecutiveDirectorReport Our2021summerseasonwasagreatsuccess. InMay2021,wehiredMandiMilleras our new year round Camp Director. Mandi jumped right in with Susan Rhoades, Executive Director and the Program Committee to make final decisions about our summer schedule, hiring staff, and setting up camp for the summer season. Although difficulties in hiring staff (a nationwide problem in 2021) necessitated keeping camper numbers relatively low, we had a total of 50 girl and 18 boy campers with 103 camper weeks. In addition to adding Mandi to the team we have also added Mike Sabine as our PropertyManger. Mike spends countless hours on a regular basis and is another great assettotheteam.
2021 103 2019 94 2018 126 2017 96 2016 86 Camp Director Report Mandi Miller started as our Camp Director in May 2021. With the uncertainty of camp due to Covid regulations, we were fortunate to have 4 weeks for girls and 1 week for boys Fees for 2021 were $1000 per week, and if girls attended all 4 weeks, they received a discount of $200 off per week Overall, for individual campers we had a total of 50 girls and 18 boys, and we had a total of 103 camper weeks. Our summer camp season was successful with no COVID outbreaks. We collaborated with Eagle Island for lifeguard training which we held at CLN Camper Weeks Over 5 Years at a Glance P A G E 3
Other Camp Little Notch Programs ShoulderSeasonweofferedthefollowingprograms: AllFriendsWeekend Women’sWeekend SpringandFallStewardshipWeekends OpenCamping: May2831 June4-6 June11-13 June18-20 August19-30 September3-6 September10-12 September2427 RentalGroups Multiplefamilyandmemberwholeunitrentals WildMedAdventures P A G E 4
MISSION Camp Little Notch provides wilderness experiences to children and adults, shaped by fun and friendship, empowering self-discovery, collaboration within a diverse community, and an appreciation of nature. VISION A future where people transformed by Camp Little Notch experiences become confident, thoughtful, compassionate, independent thinkers who are accepting of others, and are steadfast stewards of nature. Harmony with Nature Environmental Stewardship Harmony with Each Other Community Building, Social Consciousness, and Inclusivity Harmony with Self Growth and Wellness GOALS P A G E 5
Gratitude Day: The day after Thanksgiving the Stewards hosted Gratitude Day. On Gratitude Day there are hikes to the furnace, visits to our favorite places in camp, a campfire and s ’ mores. 50 people registered in 2021 and 18 brave souls attended in the rain.
Accomplishments
The Program Committee kicked off 2021 by creating a working Day Camp model for the summer. While the concept was good, we had to cancel these plans due to three things: COVID, the expense of transportation, and the toll buses would take on our road COVID was the great definer of 2021. Program Committee would put one plan into place and then had to adjust the plan due to new COVID restrictions. The final outcome was a 5 week camping programs over 4 sessions, including one week of camping for boys, all COVID free.
Hojo’s Renovation: The support structure for HoJo’s was rotted. Jim Fuller and his team worked tirelessly to give us a safe structure. They finished it in October, after the kids were out of camp.
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Fall Stewardship Weekend: We closed up the camp. Took down the tents, stored the cots and mattresses, buttoned up the site houses, cleaned the kitchen, HoJos, the Health Center and the Staff House.
and Committee Summaries Program Committee Report
The Program Committee was very happy to welcome Mandi Miller as the new "Year Round" Camp Director and moved into more of an advisory support position, committed to ensuring a successful summer. In addition to summer camping the Program Committee also brought back two former programs, Family Camp and Women's Weekend. Family Camp was canceled due to no enrollment, but we committed to trying again in 2022. Women's Weekend was a success with 37 attendees Property Committee April 2021 was cold and snowy but our stewards spent 3 weekends at camp reconnecting the water lines, getting the electricity working, and clearing the roads and trails in anticipation of Spring Stewardship weekend.
Accomplishments and Committee Summaries Continued Marketing and Membership Social Media was shared by the marketing committee and Mandi and Susan. When summer season was over Mandi became the primary person on our social media. Mandi & Susan started working on our website to update it and make it much more user friendly.
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Governance and Nominating In June and July of 2021, Governance and Nominating Committee worked to find board members to create a slate for the 2021 2023 board. We gained 3 new BOD members Mona Cady, Dave Ebner and Margeaux Sullivan. This committee focused on one of the Strategic Plan’s Leadership Objectives: To create a board of optimum size with representation of skills, diversity, and an eye to succession. We started by developing “Guidelines for Recruiting New Board Members”.
Membership We brainstormed different ways to attract, engage, reach and retain members. Different ideas discussed were to reach out to members to thank them resulting in Thanks for Giving cards and making The Blue Heron a monthly newsletter to keep everyone up to date. In the winter we started to prepare for our 2022 registration opening in January. We created a Social Media Blitz in early December. Our strategic plan was put into place in the fall of 2021. In November we sent out the Thanks for Giving Cards and Save the Date cards to all campers from 2021.
In the Summer of 2021, we picked up on working concessions at SPAC as concerts resumed with the decrease in COVID cases. There were half the number of concerts, but this still turned out to be a profitable event raising over $8,000!
The Treasurer and the Finance Committee, together with the Executive Director created and obtained Board approval for the operating budget for 2022; maintained fiscal oversight; and reportings to the Board of Directors. The Executive Director worked quickly to act on the Payroll Protection Program (PPP) application and successfully secured a $34,203 forgivable loan. Revenue for the year was in excess of $250,000. The New York State Charities Bureau requires a Certified Public Accountant to review our financial records and issue a financial statement. This will be completed and approved by the Board before or during the beginning of fall.
The All Friends Silent Auction occurred in August of 2021. In addition to our usual event, personal signs with mileage from your house to CLN were sold, as well as donated books, Varun's Quest, and homemade silkscreen CLN dishtowels. The Auction was a success, as always, raising $2,800 Boscov's did a scaled down version of their fundraiser because of COVID. We participated, and we made $500, less than our usual, but more than in 2020. Glen Peter did not allow in store events in 2020 or 2021. Betty Fuller suggested substituting an outdoor event in place of this fundraiser. She secured space at Tawasentha Park in Albany for April of 2021 and organized items for a silent auction. We also sold a small hot dog meal. This event was a lot of fun and brought in over $2,000.
Accomplishments and Committee Summaries
Continued
Our Committee wrote a letter to Lifetime members asking them to donate, as a group, to one particular project within the Capital Campaign. Lachenwald was our chosen project, raising a total of $12,081
Finance Committee
Fundraising Committee
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2 0 2 1 F I N A N C I A L U P D A T E Five Year Financials P A G E 9
I N C O M E & E X P E N S E S 2 0 1 7 - 2 0 2 1 P A G E 1 0 IncomeandExpenses Income Year 2017 2018 2019 2020 2021 TotalCamp OperationsRevenue (Children'sProgram, CommunityEvents, Rentals, camperships allocated)** $81,928 $95,901 $99,814 $987 $78,773 Events** $1,800 $2,300 $3,500 $2,307 $19,743 DirectPublic Supportfor Operations $127,662 $102,775 $134,374 $138,324 $198,830 InsuranceClaim (TinuwenUnitHouse fire;2016payment) $0 $0 $0 $0 $0 MembershipDues $6,630 $4,496 $2,340 $5,937 $3,955 GovernmentGrants $0 $0 $0 $13,700 $34,203 TreeHarvest $28,497 $13,393 $0 OtherMisc Income (includesinvestment activity) $589 $2,436 -$267 $3,989 $335 Subtotal $218,609 $207,908 $268,258 $178,637 $335,839 DirectPublic SupportforLand Purchase $11,000 $39,300 $9,400 $4,761 $7,006 Total $229,609 $247,208 $277,658 $183,398 $342,845 Expenses 2017 2018 2019 2020 2021 ContractServices $14,850 $18,551 $9,257 $12,790 $8,454 Facilitiesand Equipment $27,588 $33,387 $20,810 $12,005 $33,743 Salaries,Benefits, Taxes $137,416 $139,622 $140,169 $55,059 $140,750 Operations $47,131 $42,336 $54,005 $21,901 $79,870 Insurance $22,536 $24,491 $15,756 $19,653 $21,526 TravelandMeetings $5,012 $1,557 $688 $495 $365 Mortgage(Interest) $20,735 $25,102 $9,950 $22,128 $19,118 Total $275,268 $285,046 $250,635 $144,031 $303,826 Profit(Loss) $45,659 $37,838 $27,023 $39,367 $39,019 **AllFriends,SpringStewardship,andWomen’sWeekend
Land Loan in 2019 Principal Paid in 2019 $15,940 Interest Paid in 2019 $9,950 Outstanding Balance as of 12/31/19 $349,345 Land Loan in 2020 Principal Paid in 2020 $3,762 Interest Paid in 2020 $22,128 Outstanding Balance as of 12/31/20 $345,583 Land Loan in 2021 Principal Paid in 2021 $6,772 Interest Paid in 2021 $19,118 Outstanding Balance as of 12/31/21 $338,811 Three Year Summary Land Loan The mortgage is scheduled to come due on April 1, 2025, with a balloon payment of $316,356 75 Our interest rate is a fixed 5% over the life of our current loan P A G E 1 1
Furnace Task Force Complete oral histories Compiling a Furnace Trail Work Offer Tours to the Develop a plan for the The Friends of CLN Strategic Plan has a goal of “Stewarding Organizational Assets: we will ensure our resources are valued and protected through best practices.” The Mt. Hope Iron Furnace is one of those assets/resources. In June 2021, after two fire circle chats with persons interested in the furnace, the Furnace Task Force was created and developed an action plan. The goals of the action plan and the progress over this year were as follows: clearinghouse of Furnace related information on the CLN Google Database Furnace stabilization of the Furnace Accomplishments and Committee Summaries Continued P A G E 1 2
Heartfelt Thanks We would like to give a huge and heartfelt Thank You to these individuals and entities for contributing funds, in kind donations, and/or valuable time and skills to Friends of Camp Little Notch in 2021. If we somehow missed listing you for 2021, please email admin@friendsofcln.org to let us know and we will add your name to the electronic copy of this report, which will be available on our website. We would like to thank all the volunteers who participated in the work completed at camp during the unprecedented times of 2021. P A G E 1 3
2021 Individual Supporters and Donors Anna Abrahamsson Theresa & Stuart Abromovitz Sonia Alio-Peetz Lisa Altman Joe Ayotte Andrea Bachinski Amy Barringer John Bartz Shaun Baxter Mindy Becker Casey Bigelow Cindy Bingham & Judy Miller Sandra Birnbaum Michelle Brand Yudisleydi Branstrom Christina Brewer John Brooks lilly-Ann Brown Kim Brown Crescentia Brynolfson Ramona J. Cady Sharon Cady Susan Canfield Holly Cargill-Cramer Kathy Castracane Jennifer Chandler Emma Cheuse Rick Conley Barbara Cook Susan Cook William Cook Casey Crabill Corey Crumley Jeff Czajkowski Nancy Davidson Karen Delehanty Wendy & John Delehanty Frank Derrigo Julie Desalvatore Maloney Tracilee Desautels Brittany Desiato Silvia Deutsch Nancy Dilley Emma Dixon Rebecca Dixon Patti Domfort Edith Dundon Emma Dundon Elizabeth Dunn Frederick & Barbara Eames Shirlee Egan Rory Elliot Jen Fife-Adams Christa Flaherty Savannah Fredericks Melissa Fredericks Sharon Frisbee Elizabeth & James Fuller Kari Gathen Maureen Geiser Maya Geryk Susan Giammatteo Elizabeth Gibbs Francis Gilroy Benjamin Gleeksman Marguerita Goins Emily Gunn Mary Hall & Betsy Gibbs William & Ilene Hafker P A G E 1 4
2021 Individual Supporters and Donors Continued Tom Lescovich Alisha Phillips P A G E 1 5
2021 Individual Supporters and Donors Continued P A G E 1 6