CDM Coordinator Services

calfordseaden health & safety

CONSTRUCTION, DESIGN & MANAGEMENT CDM Coordinator Services

The Construction (Design and Management) Regulations 2007 (CDM2007) came into force in April 2007. They replace the Construction (Design and Management) Regulations 1994 and the Construction (Health, Safety and Welfare) Regulations 1996.

The key aim of CDM2007 is to integrate health and safety into the management of the project and to encourage everyone involved to work together.

calfordseaden health & safety has been providing this service since the inception of the Construction (Design and Management) (CDM) Regulations in 1995. As CDM Coordinator, our holistic approach, to managing health and safety on construction projects, coupled with the experience and knowledge acquired over the years provides us with the competence and flexibility required to meet the challenges of current and future construction projects.

With a team of experienced health and safety consultants, with varied construction backgrounds and members of relevant professional intuitions, the services we offer comply with current health and safety legislation.

To assist our clients comply with their obligations under the Construction (Design and Management) Regulations and the Site Waste Management Regulations 2008 respectively, we provide optional services which include the following: n

Site Safety Inspections

n

Site Safety Audits

n

Site Waste Management Plans

n

Development of Safety Management Systems and Procedures

n

Training

n

Fire Risk Management

n

Health & Safety Management General Consultancy

Our approach to service delivery on projects, in effect makes calfordseaden health & safety a "one-stop" shop for construction health and safety services.

Aim of the Regulations 1

The key aim of CDM2007 is to integrate health and safety into the management of the project and to encourage everyone involved to work together to:

3

The effort devoted to planning and managing health and safety should be in proportion to the risks and complexity associated with the project. When deciding what you need to do to comply with these Regulations, your focus should always be on action necessary to reduce and manage risks. Any paperwork produced should help with communications and risk management. Paperwork which adds little to the management of risk is a waste of effort, and can be a dangerous distraction from the real business of risk reduction and management.

4

Time and thought invested at the start of the project will pay dividends not only in improved health and safety, but also in:

(a) improve the planning and management of projects from the very start; (b) identify hazards early on, so they can be eliminated or reduced at the design or planning stage and the remaining risks can be properly managed; (c) target effort where it can do the most good in terms of health and safety; and (d) discourage unnecessary bureaucracy.

2

These Regulations are intended to focus attention on planning and management throughout construction projects, from design concept onwards. The aim is for health and safety considerations to be treated as an essential, but normal part of a project’s development – not an afterthought or bolt on extra.

(e) reductions in the overall cost of ownership, because the structure is designed for safe and easy maintenance and cleaning work, and because key information is available in the Health and Safety File; (f) reduced delays; (g) more reliable costings and completion dates; (h) improved communication and co-operation between key parties; and (i) improved quality of the finished product.

Introduction to calfordseaden health & safety

Some of our CDM clients

calfordseaden health & safety provides health & safety support to a wide range of clients. We provide a full range of consultancy services to ensure organisations fully comply with the wide-ranging health & safety legislation affecting them. We encompass the skills and specialities to provide a definitive and diverse service to all sectors of the property & construction industry.

n

Hyde Group

n

Newlon Housing Trust

n

Circle Anglia

n

Affinity Group

n

Home Group

n

Gloucester City Homes

n

Housing 21 Property Services

n

Crest Nicholson

n

Southern Housing Group

n

Poplar HARCA

n

London Borough of Hackney

n

Peabody

n

Berkeley Homes

n

Network Housing Group

n

Guinness Trust

n

Kent County Council

n

East Sussex County Council

n

Moat

n

Alcatel Lucent Submarine Networks

Our safety advisers are members of relevant professional bodies, including the Association for Project Safety (APS), the Institute of Occupational Safety and Health (IOSH) and the International Institute of Risk and Safety Management (IIRSM) as well as members of other bodies, such as Royal Institute of Chartered Surveyors (RICS). calfordseaden health & safety is also a corporate member of the Association for Project Safety.

We are appointed on a variety of projects from single buildings, to multi-million pound mixed-use urban regeneration developments. Our portfolio of projects includes all forms of affordable housing, commercial, industrial, health, education, community, retail, leisure and other building projects. Our affordable housing experience extends to general needs, shared ownership, keyworker and housing for older people.

And many more varied sector clients . . .

For the latest information and news visit calfordseaden.co.uk

Why you need this service With the exception of a “Domestic Client”, that is a Client who lives or will live in a structure where the construction works are carried out, anyone carrying out construction works has a duty under the Construction (Design and Management) Regulations 2007 as the Client.

Briefly described, this duty is to ensure that the project is safe to build, use and maintain. Good health and safety planning is a fundamental requirement for any Client to achieve this objective. The CDM Coordinator’s role is to assist in this regard and their appointment is a legal duty imposed upon the ‘Client’.

Summary of Duties Under CDM 2007, general and specific duties for duty holders are clearly defined and are applicable as follows: 1. Where construction projects are not notifiable to the HSE, general duties apply.

2. When construction projects are notifiable to the HSE, specific additional duties apply.

Who is the CDM Coordinator?

The CDM Coordinator is the person, individual or organisation appointed to advise and assist the Client on how to comply with the CDM Regulations for the duration of a construction project. A CDM Coordinator is only required where the project is notifiable to the Health and Safety Executive.

We have been providing a range of health & safety services since the inception of the Construction (Design and Management) (CDM) Regulations in 1995.

The Client The new regulations pose a challenge to Clients and place greater legal responsibility on them.

n

Promptly to provide members of the project team with relevant and site-specific information. (Required to enable them to perform their duties and mitigate residual health and safety risk as appropriate);

n

Ensure suitable arrangements for managing health and safety on projects are established, maintained and reviewed for the life of those construction projects.

Key duties for the Client will include the following: n

Appoint the CDM Coordinator as soon as possible and in any case before detailed design commences;

n

Ensure construction works do not commence until the Principal Contractor has made suitable arrangements to establish welfare facilities on site;

n

Continued emphasis on the Client’s obligation to engage a competent project team, the criteria for competence being detailed explicitly in the proposed Approved Code of Practice, L144;

n

Ensure sufficient time and resource is allowed for each stage of the project. To ensure health and safety issues are adequately addressed;

n

Establish firm mobilisation periods for the construction works should be established by the Client in the development programme from the outset of projects.

(To ensure the Principal Contractor is allowed sufficient time to plan and prepare for the works prior to the construction phase commencing);

The service we provide We work closely with our Clients and their project teams to ensure compliance with the regulations. We provide other optional services, such as Site Safety Inspections, Audits and Management Systems to assist our Clients discharge their duty to monitor their projects during the construction phase.

Our approach to service delivery Generally, as part of our role on all projects, we manage the flow of health and safety information; co-ordinate health and safety aspects of design work, co-operate with all project participants and apply the “Principles of Prevention” when discharging our duties. Furthermore, we promote and facilitate good communication between the Client, designers and contractors.

It has always been our belief that the CDM Coordinator needs to operate independently from the design and construction function of the project, providing support to the Client’s key role of ensuring good health and safety management throughout the project stages. This approach is reinforced through the CDM 2007 ACOP in setting out best practice for the CDM Coordinator role. calfordseaden health & safety is an independent limited company supporting also calfordseaden LLP as competent advisers.

Our approach is to provide a proactive role as part of the Client’s team, to assist and encourage the process of designing for safety and ensuring adequate communication of health and safety information and transfer of responsibility for health and safety through the key documents. This can only be achieved through highly motivated individuals, who recognise and believe that giving health and safety the right balance of attention in relation to other project risks is fundamental to business and project success.

We assist the Client in the assessment of competence and resource of Designers as required to ensure that the issues of buildability, maintainability and future use are considered.

Our recommendation is to visit Designers’ offices to review their procedures for compliance with the CDM principles and, more importantly, to see how these procedures are applied in practice. Designers’ duty to consider the safe maintenance and use of the building in the design process is highlighted at the design risk workshops by the CDM Coordinator, if this is not sufficiently addressed. calfordseaden health & safety will appoint for each project an individual who will be responsible for fulfilling the duties of the CDM Coordinator. It is not our policy for this individual to work in isolation. He/she will continuously draw upon the experience and expertise of staff within calfordseaden health & safety and the full range of multiprofessionals of calfordseaden LLP.

For each project phase our service includes :

Pre-construction phase n

Following the identification of hazards and associated risk by the project team, a Project Hazard Register managed by the CDM Coordinator will be used to log, manage and close out hazards identified on a project in a proactive manner. The objective at this stage would be to design out hazards. Where this is not possible control measures would be established by the design team;

n

Collate and pass on pre-construction information to members of the project team as necessary to include the tendering Principal Contractors;

The CDM Coordinator will formally request from the Client and Designers details of hazards identified, and/or associated with the site;

n

We would advise the Client on the suitability of the Initial Construction Phase Plan prepared by the Principal Contractor;

n

Protocols, to communicate project hazards identified, would be agreed between us and the project team;

n

Format and content for the Health and Safety File, Operating and Maintenance Manuals would be agreed with the Client;

n

Where appropriate, a CDM Workshop for the project team is organised by the CDM Coordinator to facilitate communication and identify the process of hazard identification and elimination;

n

Building strategies for cleaning and maintenance, fire and the replacement of plant and equipment would also be considered by the project team. (To ensure the health, safety and welfare of end users and operatives is not compromised).

n

Ensure our Client is aware of their duties under the CDM Regulations and advise accordingly. This advice includes confirming the health and safety competency of the project team prior to their appointment by the Client;

n

Our CDM Coordinator will visit the site to establish its nature. This will include the identification of environmental restrictions and on-site risks;

n

Particulars of the project will be notified to the Health and Safety Executive as required;

n

Construction phase

General duties

n

Following the hazard identification process at the preconstruction stage, the appointed Principal Contractor and other risk owners identified would be required to implement adequate risk control measures and safe systems of work to mitigate health and safety risk;

Throughout the various stages of the project the CDM Coordinator will provide advice to all parties and generally assist in the process of avoidance, reduction and management of the health and safety risks. This advice will reach beyond the pure design aspects to include methods of procurement, programme, timing and resourcing.

n

Where design is on going, the protocols agreed with the design team would be used to facilitate the management of new hazards identified during the design evolution;

n

Liaise with Principal Contractor and the rest of the project team to ensure relevant information for the Health and Safety File, Operating and Maintenance Manuals and other Record Information is collated as the construction works progress.

calfordseaden health & safety also provides a range of consultancy services, which complement/support our CDM Coordinator role. We have considerable experience in assisting Clients develop safety management systems to integrate the requirements of the CDM Regulations into their business processes and in auditing and monitoring both these systems and those of the various

Post construction n

n

The objectives of the CDM Regulations and the obligations of the duty holders is that there should be no residual hazards at this stage of the project. Where this objective is not achieved, details of the residual hazards and their associated risk control measures would be included in the Health and Safety File; On all projects, we endeavour to ensure the Health and Safety File, Operating and Maintenance Manuals and relevant Project Record Information are issued to the Client at project handover.

FOR FURTHER INFORMATION

Andrew Shearman CMIOSH RMaPS AIEMA MIIRSM ICIOB OSHCR T 01689 888 222 E ashearman@calfordseaden.co.uk W calfordseaden.co.uk/healthandsafety

OUR SERVICES For one industry with many requirements, calfordseaden is one Practice with many solutions.

FOR FURTHER INFORMATION

Andrew Shearman CMIOSH RMaPS AIEMA MIIRSM ICIOB OSHCR T 01689 888 222 E ashearman@calfordseaden.co.uk

CHARTERED SURVEYING Acquisition surveys Adjudication and arbitration Building surveys Clerks of works (site inspectors) Construction cost advice Contract administration Contract disputes Defects analysis and reparation advice Defects disputes Development appraisals Development monitoring Dilapidations Employer's agent Expert witness Feasibility studies Housing Quality Indicators Independent certifiers Insurance evaluations and claims Land lead opportunities Life cycle costing Maintenance Major repairs Partnering advice Neighbourly matters Planned maintenance reports Private finance initiative

Project and technical audits Quantity surveying Refurbishment Research Rights of lights Schedule of conditions Sunlight and daylight Property taxation advice Topographical surveys Urban regeneration Value engineering

ARCHITECTURE & MASTERPLANNING Architectural design Conservation architecture Design and build Development appraisals Feasibility studies Master planning Memorials and statues Planning applications and appeals Refurbishment Space planning Town planning Urban design Urban regeneration

CIVIL & STRUCTURAL ENGINEERING

MECHANICAL & ELECTRICAL ENGINEERING

Adoption agreements Design and supervision Drainage and sewerage design Environmental and contaminated land appraisal Flood risk assessments Forensic engineering Highways and roads design Initial concept and feasibility Option appraisals Party wall assessment Refurbishment Risk assessment Site clearance and demolition appraisal Site investigation Structural assessments Structural repairs Structural surveys and investigations Testing and monitoring Value engineering

Adoption agreements Design and supervision Drainage and sewerage design Environmental and contaminated land appraisal Flood risk assessments Forensic engineering Highways and roads design Initial concept and feasibility Option appraisals Party wall assessment Refurbishment Risk assessment Site clearance and demolition appraisal Site investigation Structural assessments Structural repairs Structural surveys and investigations Testing and monitoring Value engineering

PROJECT MANAGEMENT Contract administration Contract disputes Defects disputes Development appraisals Development monitoring Employer's agent Partnering advice Project management and co-ordination Urban regeneration Value engineering

SUSTAINABILITY Acoustic testing Air permeability Air conditioning inspection Airtightness testing Commercial Energy Performance Certificates CRC Energy Efficiency Scheme Energy assessments Existing Domestic Energy Performance Certificates Grants Renewable energy SAP and As Built EPCs Sustainable homes Sustainability & energy reports Sustainable drainage systems and rainwater attenuation Thermal imaging Training Water management

HEALTH & SAFETY Accident investigations CDM Coordinator services Fire risk management Health and safety management systems Health and safety policy

Retainer services Site waste management plans Site safety inspections Site safety audits Training

calfordseaden.co.uk/healthandsafety

calfordseaden health & safety

HEAD OFFICE St John’s House, 1a Knoll Rise Orpington Kent BR6 0JX T 01689 888222 F 01689 888299 E orpington@calfordseaden.co.uk King's Head House King's Head Yard Borough High Street London SE1 1NA T 020 7940 3200 F 020 7940 3299 E london@calfordseaden.co.uk Stewart Court 214a Hagley Road, Edgbaston Birmingham B16 9PH T 0121 454 1688 F 0121 454 1700 E birmingham@calfordseaden.co.uk Calford House Wessex Business Park Wessex Way Colden Common Winchester S021 1WP T 01962 718300 F 01962 718350 E winchester@calfordseaden.co.uk

www.calfordseaden.co.uk CONSTRUCTION HEALTH AND SAFETY WASTE MANAGEMENT FIRE RISK MANAGEMENT TRAINING MANAGEMENT CONSULTANCY ACCIDENT INVESTIGATIONS

Calford Seaden (Health and Safety) Limited is Registered in England No. 3028351 Registered Office: Devonshire House, 60 Goswell Road London EC1M 7AD

calfordseaden LLP is a Limited Liability Partnership Registered in England and Wales number OC315838 Registered Office: Devonshire House, 60 Goswell Road, London EC1M 7AD where a list of members is kept.