2015 SFC report

Report on the Deliberations of the

STANDING FINANCE COMMITTEE Appointed by the House of Assembly of the Virgin Islands To Examine the Draft Estimates for the Year 2015

Held at the Chamber of the House of Assembly in Road Town

TABLE OF CONTENTS ATTENDING BEFORE THE COMMITTEE.................................................................................7 KEY TO ABBREVIATIONS ........................................................................................................16 INTRODUCTION .........................................................................................................................19 REVENUE ESTIMATES ..............................................................................................................20 CONSTITUTIONALLYESTABLISHED DEPARTMENTS.......................................................28 HEAD 1101 HOUSE OF ASSEMBLY .........................................................................................28 HEAD 1202 CABINET OFFICE ..................................................................................................35 HEAD 1303 OFFICE OF THE DIRECTOR OF PUBLIC PROSECUTIONS .............................36 HEAD 1404 OFFICE OF THE COMPLAINTS COMMISSIONER ...........................................39 HEAD 1505 OFFICE OF THE REGISTRAR OF INTERESTS ..................................................43 HEAD 1606 HUMAN RIGHTS COMMISSION .............................................................................

HEAD 1707 AUDITT....................................................................................................................44 GOVERNOR’S GROUP ...............................................................................................................48 HEAD 2108 GOVERNOR’S OFFICE ..........................................................................................48 HEAD 2109 DEPUTY GOVERNOR’S OFFICE .........................................................................55 HEAD 2110 DEPARTMENT OF HUMAN RESOURCES .........................................................63 HEAD 2111 TRAINING DIVISION ............................................................................................70 HEAD 2112 DEPARTMENT OF DISASTER MANAGEMENT ...............................................82 HEAD 2113 SUPREME COURT .................................................................................................83 HEAD 2114 CIVIL REGISTRY AND PASSPORT OFFICE ......................................................88 HEAD 2115 MAGISTRACY ........................................................................................................93 HEAD 2116 COMMERCIAL COURT .......................................................................................101 HEAD 2117 ATTORNEY GENERAL’S CHAMBERS .............................................................103 HEAD 2118 POLICE ..................................................................................................................107 HEAD 2119 LAW REFORM COMMISSION ...........................................................................110 HEAD 2220 PREMIER’S OFFICE .............................................................................................111 HEAD 2221 BVI SHIPPING REGISTRY ..................................................................................114 HEAD 2222 CENTRAL STATISTICS UNIT ............................................................................119 HEAD 2223 IMMIGRATION DEPARTMENT .........................................................................122 HEAD 2224 INFORMATION AND PUBLIC RELATIONS ....................................................125 HEAD 2225 TOWN AND COUNTRY PLANNING DEPARTMENT .....................................127 HEAD 2226 TRADE AND CONSUMER AFFAIRS .................................................................132 HEAD 2227 BVI INTERNATIONAL FINANCE CENTRE .....................................................134 HEAD 2228 BVI INTERNATIONAL AFFAIRS SECRETARIAT...........................................136 HEAD 2329 MINISTRY OF FINANCE .....................................................................................137 HEAD 2330 CUSTOMS..............................................................................................................138 HEAD 2331 INLAND REVENUE DEPARTMENT..................................................................140 HEAD 2332 INTERNAL AUDIT DEPARTMENT ...................................................................142 HEAD 2333 POST OFFICE ........................................................................................................144 HEAD 2334 TREASURY DEPARTMENT ...............................................................................148 HEAD 2335 DEPARTMENT OF INFORMATION TECHNOLOGY ......................................149 HEAD 2436 MINISTRY OF NATURAL RESOURCES AND LABOUR ................................151 HEAD 2437 AGRICULTURE ....................................................................................................154 HEAD 2438 BVI FISHING COMPLEX .....................................................................................157

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HEAD 2439 CONSERVATION AND FISHERIES DEPARTMENT .......................................159 HEAD 2440 LABOUR DEPARTMENT ....................................................................................160 HEAD 2441 LAND REGISTRY .................................................................................................162 HEAD 2442 SURVEY DEPARTMENT.....................................................................................164 HEAD 2543 EDUCATION POLICY, PLANNING AND ADMINISTRATION ......................166 HEAD 2544 DEPARTMENT OF YOUTH AFFAIRS AND SPORTS ......................................171 HEAD 2545 EDUCATION QUALITY ASSURANCE AND STANDARDS ..........................173 HEAD 2546 EDUCATION PRE-PRIMARY AND PRIMARY SCHOOLS .............................175 HEAD 2547 DEPARTMENT OF CULTURE ............................................................................176 HEAD 2548 SECONDARY EDUCATION – ELMORE STOUTT HIGH SCHOOL ...............181 HEAD 2549 TERTIARY, ADULT AND CONTINUING EDUCATION .................................181 HEAD 2550 EDUCATION LIBRARY SERVICES...................................................................191 HEAD 2551 HER MAJESTY’S PRISON ...................................................................................196 HEAD 2652 MINISTRY OF HEALTH AND SOCIAL DEVELOPMENT ..............................206 HEAD 2653 ADINA DONOVAN HOME FOR THE ELDERLY .............................................211 HEAD 2654 DEPARTMENT OF WASTE MANAGEMENT ...................................................213 HEAD 2655 SOCIAL DEVELOPMENT DEPARTMENT........................................................219 HEAD 2756 MINISTRY OF COMMUNICATIONS AND WORKS ........................................221 HEAD 2757 FACILTIES MANAGEMENT UNIT ....................................................................222 HEAD 2758 CIVIL AVIATION DEPARTMENT .....................................................................224 HEAD 2759 FIRE SERVICES DEPARTMENT ........................................................................226 HEAD 2760 WATER AND SEWERAGE DEPARTMENT ......................................................228 HEAD 2761 DEPARTMENT OF MOTOR VEHICLES ............................................................230 HEAD 2762 PUBLIC WORKS DEPARTMENT .......................................................................231 HEAD 2763 TELEPHONE SERVICES MANAGEMENT UNIT .............................................233 CONTRIBUTIONS TO STATUTORY BOARDS .....................................................................234 HEAD 2109 DEPUTY GOVERNOR’S OFFICE .......................................................................234 SUBHEAD 551317 GRANT TO FINANCIAL INVESTIGATION AGENCY ........................234 HEAD 2220 PREMIER’S OFFICE .............................................................................................237 SUBHEAD 551312 GRANT TO TOURIST BOARD ................................................................237 HEAD 2436 MINISTRY OF NATURAL RESOURCES AND LABOUR ................................241 SUBHEAD 551319 GRANT TO BVI AIRPORT AUTHORITY ..............................................241 SUBHEAD 551321 GRANT TO NATIONAL PARKS TRUST ...............................................243 HEAD 2543 MINISTRY OF EDUCATION AND CULTURE..................................................247 SUBHEAD 551310 GRANT TO RECREATION TRUST.........................................................247 SUBHEAD 551315 GRANT TO H. LAVITY STOUTT COMMUNITY COLLEGE ..............253 HEAD 2652 MINISTRY OF HEALTH AND SOCIAL DEVELOPMENT ..............................259 SUBHEAD 551318 GRANT TO BVI HEALTH SERVICES AUTHORITY ...........................259 HEAD 4100 PENSIONS AND GRATUITIES ...........................................................................265 HEAD 4200 MISCELLANEOUS ...............................................................................................266 HEAD 4300 PUBLIC DEBT .......................................................................................................267 HEAD 321 DEPUTY GOVERNOR’S OFFICE CAPITAL .......................................................268 HEAD 322 PREMIER’S CAPITAL ............................................................................................269 HEAD 323 MINISTRY OF FINANCE CAPITAL .....................................................................270 HEAD 324 MINISTRY OF NATURAL RESOURCES AND LABOUR CAPITAL ................271 HEAD 325 MINISTRY OF EDUCATION AND CULTURE CAPITAL ..................................272

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HEAD 326 MINISTRY OF HEALTH AND SOCIAL DEVELOPMENT CAPITAL ..............276 HEAD 327 MINISTRY OF COMMUNICATIONS AND WORKS CAPITAL ........................277 HEAD 328 MISCELLANEOUS .................................................................................................278 CONCLUSION ............................................................................................................................279

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HOUSE OF ASSEMBLY OF THE VIRGIN ISLANDS REPORT ON THE DELIBERATIONS OF THE STANDING FINANCE COMMITTEE APPOINTED BY THE HOUSE OF ASSEMBLY OF THE VIRGIN ISLANDS TO EXAMINE THE DRAFT ESTIMATES FOR THE YEAR 2015 HELD AT THE HOUSE OF ASSEMBLY CHAMBER IN ROAD TOWN FROM 20th November, 2014 TO 25th November, 2014

Honourable Ingrid A. Moses-Scatliffe

Speaker and Chairman of the Standing Finance Committee

Dr. the Honourable D. Orlando Smith, OBE

Premier, Minister for Finance and Territorial Member

Dr. the Honourable Kedrick D. Pickering

Deputy Premier, Minister for Natural Resources and Labour and Member for the Seventh District

Honourable Ronnie W. Skelton

Minister for Health and Social Development and Territorial Member

Honourable Mark H. Vanterpool

Minister for Communications and Works and Member for the Fourth District

Honourable Myron V. Walwyn

Minister for Education Territorial Member

Honourable JoAnn Williams-Roberts

Ag. Attorney General

Honourable Ralph T. O’Neal, OBE

Leader of the Opposition and Member for the Ninth District

Honourable Delores Christopher

Deputy Speaker, Deputy Chairman of the Standing Finance Committee, and Member for the Fifth District

Honourable J. Alvin Christopher

Member for the Second District

Honourable Julian Fraser, RA

Member for the Third District

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and

Culture

and

Honourable Alvera Maduro-Caines

Member for the Sixth District

Honourable Marlon A. Penn

Member for the Eighth District

Honourable Archibald C. Christian

Territorial Member

Mrs. Phyllis Evans

Secretary of the Standing Finance Committee

Apologies Honourable Andrew A. Fahie

Member for the First District – Honourable Fahie was absent for the entire proceedings due to illness.

OFFICERS FROM THE MINISTRY OF FINANCE Mr. Neil Smith

-

Financial Secretary

Mr. Wendell Gaskin

-

Deputy Financial Secretary

Mr. Delroy Jennings

-

Ag. Budget Coordinator

Mrs. Daphne Frett

-

Budget Officer I

Ms. Rhonda Glasgow

-

Budget Officer II

Ms. Sandra Brewley

-

Budget Officer II

Ms. Tiffany Todman

-

Ag. Budget Analyst

Ms. Joann Vanterpool

-

Deputy Clerk, House of Assembly

Ms. Khauesten Industrious

-

Senior Administrative Officer, House of Assembly

Ms. Danika Blyden

-

Executive Officer, House of Assembly

Ms. Asha Stoutt

-

Secretary I, House of Assembly

ATTENDING SECRETARIES

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Mrs. Juana Murry

-

Administrative Officer, Attorney General’s Chambers

Mrs. Letaye Garrin

-

Human Resources Manager, Ministry of Education and Culture

Mrs. Malcia Leonard

-

Human Resources Manager, Deputy Governor’s Office

Mrs. Nolma Chalwell

-

Secretary, Public Service Commission, Department of Human Resources

Mrs. Symone Penn

-

Senior Assistant Human Resources Manager, Ministry of Natural Resources and Labour

ATTENDING BEFORE THE COMMITTEE HOUSE OF ASSEMBLY Mrs. Phyllis Evans

-

Clerk, House of Assembly (the Clerk)

Mr. Dornelle Hazel

-

Accounts Officer II (AcctOII)

Ms. Sandra Ward

-

Cabinet Secretary (CS)

Mrs. Vicki Samuel- Lettsome

-

Deputy Cabinet Secretary (DCS)

CABINET OFFICE

OFFICE OF THE DIRECTOR OF PUBLIC PROSECUTIONS Mr. Wayne Rajbansie

-

Director of Public Prosecutions (DPP)

Mrs. Gale Potter

-

Senior Administrative Officer

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COMPLAINTS COMMISSION Mr. Elton Georges

-

Complaints Commissioner (CC)

Mrs. Iris Romney

-

Finance and Planning Officer, Constitutionally Established Departments (FPOCED)

OFFICE OF THE REGISTRAR OF INTERESTS Mrs. Victoreen Romney-Varlack

-

Registrar of Interests (RI)

Mrs. Iris Romney

-

Finance and Planning Officer, Constitutionally Established Departments (FPOCED)

Mrs. Sonia Webster

-

Auditor General (AGen)

Mrs. Iris Romney

-

Finance and Planning Officer, Constitutionally Established Departments (FPOCED)

AUDIT

GOVERNOR’S OFFICE / DEPUTY GOVERNOR’S OFFICE Mr. David Archer

-

Permanent Secretary, Deputy Governor’s Office (PSDGO)

Mrs. Natalie Fahie-Smith

-

Private Secretary, Governor’s Office (PrvtSecGO)

Mrs. Kara Penn-Stoutt

-

Finance and Planning Officer, Deputy Governor’s Office (FPODGO)

Mrs. Stephanie Benn

-

Registar General (RG)

Mrs. Michelle Donovan-Stevens

-

Ag. Director of Human Resources (AgDHR)

Mrs. Marsha Smith

-

Chief Training Officer (CTO)

Mrs. Erica Smith-Penn

-

Ag. Registrar (the Registrar)

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Ms. Sarah Benjamin

-

Deputy Registrar

Mrs. Eunice Crawford

-

Court Manager

Ms. Kisha Donovan

-

Senior Administrative Officer

Ms. Connie Gumbs

-

Accounts Officer (Acct O)

Mr. David Morris

-

Commissioner of Police, Royal Virgin Islands Police Force (CoP)

Ms. Gail Wheatley

-

Business Support Director, Royal Virgin Islands Police Force (BSD)

Ms. Sharleen Dabreo

-

Director, Disaster Management (DDM)

Mrs. Joann Williams-Roberts

-

Ag. Attorney General (AgAG)

Ms. Janelle Hodge

-

Assistance Secretary, Attorney General’s Chambers (ASAGC)

Mrs. Juana Samuel-Murry

-

Administrative Officer , Attorney General’s Chambers (AOAGC)

Mrs. Layla Jones

-

Senior Administrative Officer, Attorney General’s Chambers (SAOAGC)

Mr. Errol George

-

Director, Financial Investigation Agency (DFIA)

Mr. Julien Johnson

-

Chief Operating Officer, Financial Investigation Agency (COOFIA)

Mr. Brodrick Penn

-

Ag. Permanent Secretary, Premier’s Office (AgPSPO)

Mrs. Elvia Smith-Maduro

-

Deputy Secretary, Premier’s Office (DSPO)

Mr. Jamal Jones

-

Finance and Planning Officer, Premier’s Office (FPOPO)

PREMIER’S OFFICE

Page 9 of 289

Mr. John Samuel

-

Director, BVI Shipping Registry (DBVISR)

Mr. Raymond Phillips

-

Director, Central Statistics Unit (DCSU)

Mr. Ian Penn

-

Ag. Chief Immigration Officer, Immigration Department (AgCIO)

Mrs. Arlene T. Penn

-

Director of Communications, Premier’s Office (DC)

Mr. Cryton Brown

-

Account Officer, Information and Public Relations (AcctO)

Mr. Gregory Adams

-

Chief Physical Planning Officer, Town and Country Planning Department (CP)

Mrs. Karia Christopher

-

Director, (DTCA)

Mr. Kedrick Malone

-

Director, BVI International Finance Centre (DBVIIFC)

Mrs. Sylvia C. Moses

-

Director, BVI International Affairs Unit (DBVIIAU)

Mrs. C. Maritza Mercer

-

Chief Operations Officer, BVI International Finance Centre (COOIFC)

Mrs. Sharon Flax- Mars

-

Director, Tourist Board (DTB)

Trade

and

Consumer

Affairs

MINISTRY OF FINANCE AND DEPARTMENTS Mr. Neil Smith

-

Financial Secretary, Ministry of Finance (FS)

Mrs. Maria Thomas

-

Finance and Planning Officer (FPOMOF)

Mr. Wade Smith

-

Commissioner of Customs , Customs Department (CoC)

Mr. Leslie Lettsome

-

Deputy Commissioner of Customs, Customs Department (DCoC)

Mr. Aubrey Forbes

-

Assistant Commissioner of Customs, Customs Department (ACoC) Page 10 of 289

Mr. Gerard Flemming

-

Ag. Assistant Commissioner of Customs, Customs Department (AgACoC)

Ms. Marietta Isles

-

Finance Officer, Customs Department (FO)

Mr. Shawn Newton

-

Accounts Supervisor, Customs Department

Mrs. Karen Smith-Aaron

-

Commissioner, Inland Revenue (CIR)

Mr. Orris Thomas

-

Deputy Commissioner, Inland Revenue (DCIR)

Mrs. Dora T. Corea

-

Director, Internal Audit (DIA)

Ms. Pascha Stoutt

-

The Postmaster (PM)

Ms. Sandra Besson

-

Accountant General (AcctGen)

Mrs. Annabelle Skelton-Malone

-

Director, Deputy of Information Technology (DDoIT)

Ms. Lucia Donovan

-

Deputy Director of Information Technology (DDDoIT)

MINISTRY OF NATURAL RESOURCES AND LABOUR Mr. Ronald Berkeley

-

Permanent Secretary, Ministry of Natural Resources and Labour (PSNRL)

Ms. Louann Hodge

-

Finance and Planning Officer, Ministry of Natural Resources and Labour

Mr. Joseph Smith Abbott

-

Deputy Secretary, Ministry of Natural Resources and Labour (PSNRL)

Ms. Heather James

-

Senior Land Officer, Ministry of Natural Resources and Labour (AOMNRL)

Mr. Bevin Brathwaite

-

Chief Agricultural Officer, Department of Agriculture (CAO)

Page 11 of 289

Mrs. Arona Fahie-Smith

-

Deputy Chief Agricultural Officer, Department of Agriculture (DepCAO)

Mr. Lloyd Williams

-

Acting Manager, BVI Fishing Complex (AgManBFC)

Mr. Kelvin Penn

-

Acting Chief Conservation & Fisheries Officer, Conservations and Fisheries Department (AgCCFO)

Mrs. Janice Rymer

-

Labour Commissioner, Labour Department (LC)

Mrs. Michelle McLean

-

Employment

Services

Manager,

Labour

Department Mrs. Enid Blackman

-

Executive Officer, Labour Department (EO)

Mr. Kelvin Dawson

-

Registrar of Lands (RL)

Mrs. Collette Callwood

-

Senior Administrative Officer, Land Registry (SAOLR)

Mr. Winston Donovan

-

Chief Surveyor (CS)

Mr. Glen Harrigan

-

Chairman, BVI Airport Authority (MDBVIAA)

Ms. Canya Stoddard

-

Financial Controller, BVI Airport Authority (FCBVIAA)

Mr. Coy Levons

-

Director of Operation, BVI Airport Authority

Ms. Linda Varlack

-

Ag. Director, National Parks Trust (AgDNPT)

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MINISTRY OF EDUCATION AND CULTURE Dr. Marcia Potter

-

Permanent Secretary, Ministry of Education and Culture (PSEC)

Mrs. C. Jovita Scatliffe

-

Finance and Planning Officer, Ministry of Education and Culture, (FPOEC)

Ms. Koreen George

-

Accounts Education

Mrs. Sandy Underhill

-

Ag. Principal, Elmore Stoutt High School (AgPrincipal)

Mrs. Suzanne Greenaway

-

Chief Librarian, Library Services Department (CL)

Mr. Orlando Thomas

-

Accounts Officer Department (AcctOLS)

Mr. David Foot

-

Superintendent, Her Majesty’s Prison ( the Superintendent)

Mr. Karl Dawson

-

President, H. Lavity Stoutt Community College

Ms. Italia Penn

-

Bursar, H. Lavity Stoutt Community College

Mr. Roy Barry

-

Chairman, Recreation Trust

Supervisor,

Department

Library

of

Services

MINISTRY OF HEALTH AND SOCIAL DEVELOPMENT Mrs. Petrona Davies

-

Permanent Secretary, Ministry of Health and Social Development

Mrs. Carolyn Stoutt-Igwe

-

Deputy Secretary, Ministry of Health and Social Development

Ms. Tasha Bertie

-

Deputy Secretary, Ministry of Health and Social

Development (DSHSD) Mr. Clayton O’Neal

-

Finance and Planning Officer, Ministry of Health and Social Development (FPOHSD)

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Mrs. Jacqueline Donovan

-

Ag. Manager, Adina Donovan Home (AgMADH)

Mrs. Crystal Vanterpool-Williams

-

Assistant Manager, Adina Donovan Home (AMADH)

-

Accounts Officer, Adina Donovan Home (AcctOADH)

Mr. Greg Massicote

-

Manager, Department of Waste Management

Mrs. Annie Malone-Frett

-

Chief Social Development Officer (CSDO)

Mrs. Darlene Carty-Baptiste

-

Chief Executive Officer, BVI Health Services Authority (CEOBVIHSA)

Mrs. Cedorene Malone-Smith

-

Director of Operations& Director of Health Services, BVI Health Services Authority

Mr. Allan Penn

-

Associate Director of Infrastructure

Dr. June Samuel

-

Chief of Medical Staff, BVI Health Services Authority

Mrs. Gretehen Hodge-Penn

-

Ag. Director of Nursing, BVI Health Services Authority

Ms. Angelina John

-

Financial Comptroller, BVI Health Services Authority

Mrs. Deborah Leslie

-

Human Resources Manager, BVI Health Services Authority

Ms. Kaleena Cruickshank

MINISTRY OF COMMUNICATIONS AND WORKS Mr. Anthony McMaster

-

Mr. Andrew St. Hilaire

Ag. Permanent Secretary (AgPSCW) Ag. Deputy Secretary (Ag. DSMCW)

Ms. Diane Todman

-

Ag. Finance and Planning Officer, Ministry of Communications and Works (FPOCW)

Ms. Simera Durante

-

Human Resources Manager, Ministry of Page 14 of 289

Communications and Works(HRM) Mr. Arriel Donovan

-

Manager , Facilities Management Unit (FM)

Ms. Sueaco Harrigan

-

Accounts Officer II Facilities Management Unit (AcctOII)

Mr. Zebalon McLean

-

Chief Fire Officer, Fire and Rescue Services (CFO)

Mrs. Perline Scatliffe-Leonard

-

Director, Water and Sewerage Department (EWSD)

Ms. Nadia Christopher

-

Ag. Human Resources Assistant, Water and Sewerage

Mr. Kye Rymer

-

Commissioner of Motor Vehicles, Department of Motor Vehicles (CMV)

Mr. Jose DeCastro

-

Deputy Director, Public Works Department (DDPWD)

Mr. G. Navarro Donovan

-

Quantity Surveyor, Public Works Department (QSPWD)

Ms. Carlene Corea

Professional Cadet, Public Works Department

Ms. Anestasia Tonge

-

Project Manager II, Public Works Department (PMIIPWD)

Mr. Reynell Turnbull

-

Manager, Telephone Services Management Unit (MTSMU)

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KEY TO ABBREVIATIONS AcctOII ACOC AG AgAcctGen AgCIO AONRL BC BVIAA BVIHSA CAO CC CEHO CFD CFO Clerk CM CMV CP CRL CS CSDO CSur DC DCAO DCS DDDoIT DIA DDoIT DCSU DWS DeHR DFS DOA DOE DoIT

Accounts Officer II Assistant Commissioner of Customs Attorney General Acting Accountant General Acting Chief Immigration Officer Administrative Officer, Ministry of Natural Resources and Labour Budget Coordinator B.V.I. Airports Authority B.V.I. Health Services Authority Chief Agricultural Officer Complaints Commissioner Chief Environmental Health Officer Conservation and Fisheries Department Chief Fire Officer Clerk, House of Assembly Court Manager, Magistracy Commissioner of Motor Vehicles Chief Planner Chief Registrar of Lands Cabinet Secretary Chief Social Development Officer Chief Surveyor Director of Communications, Premier’s Office Deputy Chief Agricultural Officer Deputy Cabinet Secretary Deputy Director of Information Technology Director, Internal Audit Director of Information Technology Director, Central Statistics Unit Director of Water and Sewerage Department of Human Resources Deputy Financial Secretary Department of Agriculture Department of Education Department of Information Technology

DPP

Director of Public Prosecutions

EDIFC FC FIA FM

Executive Director, B.V.I. International Finance Centre Financial Comptroller, BVI Tourist Board Financial Investigation Agency Facilities Manager

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FPOCW FPODGO FPOEC FPOHSD FPOMOF FPOPO FS GO

Finance and Planning Officer, Ministry of Communications and Works Finance and Planning Officer, Deputy Governor’s Office Finance and Planning Officer, Ministry of Education and Culture Finance and Planning Officer, Ministry of Health and Social Development Finance and Planning Officer, Ministry of Finance Finance and Planning Officer, Premier’s Office Financial Secretary Governor’s Office

HLSCC HMP IAD LD MADH MBVIFC MDWM MTSMU NPT PG PO PSHSD PSPO PSNRL PSCW PSDGO PSEC PWD RC RG RI RL RVIPF SAcctONRL SAOLRC

H. Lavity Stoutt Community College Her Majesty’s Prison Internal Audit Department Labour Department Manager, Adina Donovan Home Manager, B.V.I. Fishing Complex Manager, Department of Waste Management Manager, Telephone Services Management Unit National Parks Trust Postmaster General Premier’s Office Permanent Secretary, Ministry of Health and Social Development Permanent Secretary, Premier’s Office Permanent Secretary, Ministry of Natural Resources and Labour Permanent Secretary, Ministry of Communications and Works Permanent Secretary, Deputy Governor’s Office Permanent Secretary, Ministry of Education and Culture Public Works Department Recreation Trust Registrar General, Civil Registry and Passport Office Registrar of Interests Registrar of Lands Royal Virgin Islands Police Force Senior Accounts Officer, Ministry of Natural Resources and Labour Senior Administrative Officer, Law Reform Commission

SD SFC TB TCPD the Principal the Force the Registrar the Superintendent

Survey Department Standing Finance Committee Tourist Board Town and Country Planning Department Principal, Elmore Stoutt High School Royal Virgin Islands Police Force Registrar, Supreme Court and Commercial Court Superintendent, Her Majesty’s Prison Page 17 of 289

TSMU

Telephone Services Management Unit

Page 18 of 289

INTRODUCTION 1. The Chairman welcomed Members, the Financial Secretary and his staff from the Ministry of Finance to the Standing Finance Committee Meetings for the 2015 Budget. She stated that the mandate of the Committee was to examine the Recurrent Budget Estimates of Revenue and Expenditure and the Capital Budget Estimates of Revenue and Expenditure for the year 2015.

2. The Chairman thanked all Members for attending and indicated that the timetable for the deliberations was an ambitious one. She solicited Members’ cooperation and asked that the discussions be focused on the budget.

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REVENUE ESTIMATES Present: Mr. Neil Smith

Financial Secretary, Ministry of Finance (FS)

Ms. Patlian Johnson

Deputy Financial Secretary (Economic Development), Ministry of Finance (DFS)

Mr. Delroy Jennings

Ag. Budget Coordinator, Ministry of Finance (Ag. BC)

3. The Financial Secretary (FS) stated that the presentation would focus on revenue projections in relation to the Medium Term Fiscal Plan (MTFP).

4. The Premier stated that the 2015 Budget would be tight and stressed the importance of understanding its contents. He also stated that Members should express their suggestions and opinions for any necessary changes.

5. The FS stated that this was the second year for the three-year budget cycle budget and revenues of $ 311 million had been projected. He added that the Medium Term Fiscal Plan (MTFP) had been approved by Her Majesty's Government.

6. The Deputy Financial Secretary (DFS) informed the Committee that Government's economic strategy focused on the tourism industry, the financial services sector, diversifying of various sectors, increases in employment, and increases in overall economic growth which was measured by changes in the Gross Domestic Product (GDP).

Tourism Industry 7. The DFS stated that the figures for up to September 2014 signified a 4.8% increase in overnight arrivals which were driven by the charter boat industry and high-end

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tourism. She explained that the cruise passenger numbers were slightly ahead at this point, but would most likely, by the end of 2014, be lower than 2013, given the reduced cruise ship arrivals while the pier expansion project continued. She added that Government had conducted extensive marketing in the United States, Europe, Asia and South America as well as obtained additional air access via Antigua and increased ferry service access during the peak tourist season. She concluded that the outlook for tourism arrivals was optimistic based on strategies such as evaluating the possibility of medical tourism, upgrading tourist facilities and the completion of the cruise pier.

Financial Services Sector 8. The DFS provided a synopsis of this sector which indicated that incorporations had been declining on a monthly basis. In comparing 2013 to 2014 up to September, she stated that a 6% decline had occurred as opposed to a 15% decline between 2012 and 2013 for the same period. She informed that re-registrations continued to be strong and approximately 480,000 companies were still active. revenue, 1.8% growth was expected.

In terms of incorporations

She mentioned the opening of the BVI Asia

House, the role of the BVI London House and continual marketing efforts in South America as having a positive impact on the industry. She indicated that, hopefully, these efforts would assist in reversing the downward trend in incorporations figures and diversifying the current product offerings.

General Economy 9. The DFS informed that a slight dip had occurred in employment between 2012 and 2013, but there are expectations for it to increase slowly due to activities in the financial services, tourism, agriculture and fishing industries, and the encouragement of entrepreneurship endeavours. These could encourage more job offerings. She added that inflation was moderate and the average income of an employed person had not eroded too much. She stated that the economy was projected to grow by three

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percent, over the medium term, partly due to investment in infrastructural works and the other economic pursuits previously mentioned.

Fiscal Review and Outlook (2015 to 2017) 10. The DFS indicated that the Medium Term Fiscal Frame (MTFF) was the analytical tool used to develop the Medium Fiscal Plan (MTFP) and subsequently the Budget envelope. She stated that this involved the analysis of past fiscal trends, the economic performance of the Territory, and Government's current and future fiscal policies.

She highlighted the three main areas of the Government’s fiscal strategy: improving the recurrent balance by implementing revenue generation and expenditure efficiency measures, building the Reserve Fund in tandem with the Protocols for Effective Financial Management by 2017, and maintaining the other borrowing ratios.

Revenue Initiatives 11. The Tourist Arrival Levy would be implemented in the third quarter of 2016 and the FOB/CIF policy would be reversed. Work Permit Fees would be restructured so that they would be more equitable and based on income and occupation type versus being a flat rate after a certain income amount. Water Rates would also be adjusted given that it is highly subsidised by Government, and the increased cost of purchasing water with the execution of the Biwater agreement.

Expenditure Initiatives – Value for Money 12. The DFS stated that the main focus for expenditure initiatives was that of Government continuing to get value for money. She pointed out that the major expenditure item was employee compensation, and it was determined that the wage bill could not continue to rise as it had done in the past. She explained that one of the ways to remedy this situation was to revamp the performance appraisal system so that increments were more aligned with performance.

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She added that the Deputy

Governor's Office had been tasked with improving the effectiveness of the Civil Service so that Government, again, could get value for money.

13. On the goods and services side, the DFS stated that they were working on improving the procurement, project development and assessment processes. She also stated they were moving towards programme budgeting and comprehensive costing of these programmes.

Proper costing reduced the likelihood of cost overruns occurring.

Additionally, she explained that the Budget Unit was going to be involved with more in depth monitoring of monthly expenditure for Ministries and Departments. This was to ensure that any over-expenditure could be detected early as opposed to the end of the year.

14. In terms of transfers and subsidies, the DFS informed that a framework was being established to monitor state-owned enterprises and Statutory Boards to ensure that the same measures that were placed on central Government, in terms of prudently managing their finances, was also extended to these entities. She noted that the activities of most of these entities were funded directly from the Consolidated Fund.

15. In reference to capital expenditure, the DFS stated that, for Government to get value for money, measures would have to be in place to ensure that projects were properly designed and executed.

Bar Charts reflecting Revenue, Recurrent Expenditure and Overall Fiscal Balance 16. The DFS discussed the contents of the captioned bar charts which were presented to the Committee. She stated that revenue growth was flat, and the majority was obtained from the financial services industry through the incorporation of companies.

She noted that revenue gained from Payroll Tax, Customs Duties, and Taxes on International Trade remained stagnant. Based on projections in the MTFF, revenue

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for 2015 was estimated at $314 million. This represented an increase from 2014 mainly based on the revenue initiatives that form part of Government’s fiscal strategy.

This broad figure sets the context for the revenue estimates of $ 311 million in the Budget.

17. The DFS informed that recurrent expenditure had increased slightly from 2013 to 2014, and it was projected to increase in the years leading up to 2017. She stated that this increase in expenditure included additional subsidies and transfers to the Hospital, and additional money that would have to be paid to Biwater.

18. The DFS explained that the overall fiscal balance was derived by subtracting total expenditure, which included capital and recurrent expenditure, and our Reserve contributions, from revenue.

She notified the Committee that, in 2015 to 2017, an

overall deficit was projected as a result of the capital investment programme, but the overall deficit would be funded from the recurrent surplus and loan funds.

Questions posed by Members

19. Territorial Member Archibald C. Christian referred to the projections for growth in employment, and questioned whether the unemployment rate could also be determined.

20. The DFS responded that the unemployment rate was usually determined based on information from a labour force survey or it could be obtained from the Census held every ten years. She indicated that the unemployment rate was different from the number of persons employed which was ascertained using data from the BVI Social Security Board.

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21. She added that the Central Statistics Office would be undergoing a labour force survey in the near future.

22. Territorial Member Archibald C. Christian queried whether the issue regarding the new proposal for granting increments would be communicated throughout the Civil Service.

23. The FS explained that the information shown to the Committee typified the constraints in which the Civil Service had to operate, and did not address neither the number of persons to be employed in the Civil Service nor the payment of increments. On the other hand, the FS advised that it involved setting a top limit of the cost of the Civil Service. He added that communication had been made with both the DHR and the Deputy Governor’s Office concerning their management of the Civil Service within those constraints. He noted that Members had other initiatives which required funding and Government’s objectives had to be met, so a need existed to control operational costs. He explained that such a stance was both a policy and a fiscal decision; as to whether or not increments would be issued was one he was unable to answer. He added that that was something that Ministers would decide.

24. The Minister for Health and Social Development requested a definition for SOEs to which the FS stated that it meant State-owned Enterprises. The DFS clarified that SOEs were entities such as the BVI Electricity Corporation and the BVI Social Security Board and the Statutory Boards (SBs) would be those that received a direct subvention from Government and engaged in non-commercial activity. She also stated that a framework was being developed for monitoring them.

25. The LOP referred to Government wastage that occurred, and provided an example of the notification process for submitting monthly employment returns [Payroll Tax].

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26. The FS stated that the Inland Revenue Department was dealing with this matter and the concept of expenditure efficiency would address similar circumstances. He added that the e-Government initiative would allow those notices to be sent out by a different method.

27. The Member for the Third District sought clarity on the charge on FOB/CIF revenue initiative and queried when it would take effect as well as whether it had been communicated to the general public.

28. The DFS explained that the initial policy introduced in 2012 resulted in Import Duties being charged on FOB instead of CIF. This policy was now being reversed. She stated that the amount of $ 3,675,000 for 2015 (FOB to CIF) represented Import Duty revenue which will now be collected with the reversal of the policy. The FS stated that the policy to charge for goods on the FOB value was decided upon to encourage consumers to shop locally, and that the implementation date for the reversal (charge on CIF) would be January 2015. He added that the Premier had indicated this date in the Budget Address.

29. The Member for the Third District made an enquiry regarding Work Permit Fees.

30. The DFS advised that, over an income level of $ 25, 000, a flat rate was charged for a Work Permit. She also explained that, with the implementation of a more equitable structure, an individual’s income and occupation would be considered when determining the appropriate Work Permit Fee.

She informed that similar

arrangements existed in the Cayman Islands and Bermuda, but that it would not adversely affect persons in the lower income bracket.

31. The Member for the Third District referenced the information that had been provided for Water Rates.

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32. The DFS stated that the policy proposal for Water Rates would be accomplished utilising a graduated scale reaching to a 50% average increase for domestic and commercial consumers.

33. The Minister for Health and Social Development referred to the comment made regarding the difference between revenue and expenditure and the financing for capital projects. He queried whether anyone had worked out at what point in time in the future would the gap between revenue and expenditure be unmanageable.

34. The DFS stated that projections were made in three to four year spans and, going beyond that, the figures became less reliable and it would be more difficult to defend our assumptions that were incorporated in the forecasts.

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CONSTITUTIONALLY ESTABLISHED DEPARTMENTS HEAD 1101

HOUSE OF ASSEMBLY

Present: Mrs. Phyllis Evans

Clerk, House of Assembly (the Clerk)

Mr. Dornelle Hazel

Ag. Accounts Officer II, House of Assembly (Ag. AcctOII)

35. The Chairman thanked the panel for attending the SFC deliberations for Budget Year 2015, and requested that they state their names for the record.

Subhead 562150 Home Care –House of Assembly 36. The Member for the Eighth District enquired about the reason for the decrease in the Subhead and further enquired whether there was not a demand for same.

37. The Clerk explained that they had to find places to trim the budget as part of Government’s cost-saving initiative.

Subhead 524110 – Building-Minor Repairs/Maintenance 38. Territorial Member Archibald C. Christian asked the Clerk if she could provide an update on what had been projected to happen for the next fiscal year in relation to this Subhead.

39. The Clerk stated that the Subhead 524110 – Building-Minor Repairs/Maintenance dealt with the maintenance of the House of Assembly. She also noted that one of the challenges faced with the maintenance of the building was that work could only commence when Court was no longer in session. She further noted that Public Works Officers who are responsible for maintenance also took vacation during that same period. The Clerk stated that, eventually, the figure allotted for maintenance needed to be increased as it was definitely insufficient. However, she also indicated that

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budget cuts and other cost-saving options had played a role in the reallocation of funds to and from some of the Subheads.

40. Territorial Member Archibald C. Christian enquired whether the maintenance of the House of Assembly’s Office fell under this Subhead as well.

41. The Clerk stated that the Office was also maintained with the funds under this Subhead. She also stated, for clarification, that the State Building was maintained by the Public Works Department whereas the House of Assembly Office was a rented building so cost for maintenance would fall under this Subhead. The Clerk further stated that the funds allotted under this Subhead were insufficient to accomplish all that needed to be done, unless some reallocations were done throughout the year.

Subhead 524113 – Vehicles, Vessels-Minor Repairs 42. Territorial Member Archibald C. Christian asked the Clerk whether there was a significant amount of repairs to be made to existing HoA vehicles.

43. The Clerk responded that the HoA tried to spread the funds across each Subhead; however this did not necessarily mean that they would spend $12,000 from the mentioned Subhead. She stated that during the course of the financial year they usually reallocated funds from one Subhead to the other.

Subhead 524114 – Landscaping Government Premise 44. Territorial Member Archibald C. Christian stated that this Subhead was allotted funds in the sum of $27,000 and enquired of the Clerk what was envisioned for the same.

45. The Clerk explained that the funds allotted under this Subhead would be used to better landscape the House of Assembly.

She also explained that the landscaping

works needed to be completed and, going forward, this was one of the future projects.

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Subhead 524199 – Other Minor Repairs/Maintenance 46. Territorial Member Archibald C. Christian enquired of the Clerk the reason this Subhead was allotted $14,400 versus $ 0 allotment for last year.

47. The Clerk stated that this Subhead covered the maintenance of the air conditioning system for the HoA. She explained that they were experiencing serious challenges with the air conditioning at the HoA. She further stated that, because they share the building, they were required to share the cost for fixing same.

48. Territorial Member Archibald C. Christian expressed his concerns with the air conditioning within the House of Assembly Offices specifically the Members’ Offices.

49. The Clerk stated that she was aware of the problems faced with the air condition unit within the Office. She further stated that they were awaiting an estimate in order to get the problem sorted.

50. The Member for the Third District mentioned that the air condition had been down for a while and enquired of the Clerk whether only now an estimate had been requested to get the problem fixed, to which the Clerk replied, unfortunately, yes.

51. The Member for the Third District enquired of an alternative solution until this air condition matter had been resolved.

52. The Clerk stated that a representative from the air condition company came to the Office to assess the situation and was working on it. She stated that the air condition normally worked and malfunctioned thereafter.

She further stated that she was

contacted by the technician who had explained that he was awaiting a quote from overseas in order to replace the parts for the air condition. She noted that in the

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interim she could provide the Members with fans to reduce some of the heat until the situation was resolved.

53. The Member for the Third District stated how would this change anything when the technician received a quotation from overseas. He enquired,when the Clerk received the quotation, if that was when the decision would be made for the parts to be purchased.

54. The Clerk commented that they would have to pay for the part in order to have the air condition operational.

55. The Member for the Third District opined that, if the HoA Members sitting in that area of the office were regular employees of that organisation, they would have gone home. He stated that the air condition needed to be fixed. He further stated that he thought that the problem would have been fleeting, but did not realise that the air condition situation was still the same.

56. The Minister for Health and Social Development asked whether the entire air conditioning system needed changing.

57. The Clerk stated that she was unsure whether the entire air condition system needed to change. She also stated that, as it was relayed to her by the technician, only a part needed to be replaced.

58. The Minister for Health and Social Development enquired whether another company was considered to give an estimate for the repairs of the air conditioning unit.

59. The Clerk stated that they used two air conditioning companies.

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60. The Minister for Health and Social Development stated that, if you had an air condition unit that needed a part, waiting for an estimate was not practical. He further noted that the air condition needed to be fixed.

61. Territorial Member Archibald C. Christian stated what needed to be done in order to get the air condition problem resolved. He also stated that he had been provided with a fan, but the room became uncomfortable by noon time. He noted that, at times, he had to adjust the temperature to be more comfortable.

62. The Premier enquired whether the Office had a maintenance arrangement with the air condition company.

63. The Clerk stated that the arrangement was not via a contract, but that the air condition company would be contacted when a problem occurred.

64. The Premier enquired whether the problem with the air condition had been identified.

The Clerk responded in the affirmative.

Subhead 529110 – Entertainment 65. Territorial Member Archibald C. Christian asked for clarification for the significant increase in this Subhead from $75,000 in 2014 to $ 229,000 in 2015 - 2017 respectively.

66. The Clerk explained that this was dependent on the amount of meetings that were held and Subhead 529110 – Entertainment to cover the meals that are catered to the House of Assembly whether through numerous Sittings of the House or Informal Meetings. She also stated that this Subhead also covered when Members’ travelled overseas. She further noted that at times the funds were insufficient and reallocations had to be made to cover expenses; hence, the need for the increase in this Subhead for 2015 – 2017 was necessary.

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67. Territorial Member Archibald C. Christian enquired whether this was a more realistic amount, to which the Clerk replied give and take.

68. Territorial Member Archibald C. Christian was of the opinion that the Clerk should remove the portion of travel under this Subhead and place these funds under Subhead 525000 Travel. He further enquired whether it would be best that the travel portion be reallocated to Subhead 525220 Transportation (Foreign).

69. The Ag. AcctOII explained that Subhead 529110 – Entertainment covered all the Sittings of the house and different meetings held by the House of Assembly. He further noted that this was an error and that travel comes out of Subhead 525000 Travel and for the Members it would come out 525230 – Subsistence (Foreign) which covers per diem.

70. Territorial Member Archibald C. Christian enquired whether the $180,000 under the Subhead 529110 – Entertainment only covered cost of meals for meetings locally.

71. The Ag. AcctOII stated that these funds were for local meetings projected for 2015.

72. The Leader of the Opposition commented that on several occasions when he passed the House of Assembly on weekends the gates are left opened. He also commented that his fear was that someone could hide away bringing harm to officers from the Courts or a Member of the HOA. 73. The Clerk stated that she had submitted a new initiative but this was not placed under the draft 2015 budget received by the House of Assembly. She stated that Members should be aware that the BVI would be hosting the 2015 Regional CPA Conference towards the end of July into early August. She stated that the estimated figure placed for this conference was in the amount of $250,000. She further stated that the figure was not a realistic figure as they did not have all of the costs, but were hoping not to

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go over the said amount. She enquired from the Members whether the funds would be approved going forward.

74. The Member for the Third District enquired whether enquires were made by the Clerk to other Territories who had hosted this conference previously to find out an approximate spending figure.

75. The Clerk stated that she had contacted other Territories who had hosted a previous conference and an estimated cost of $150,000 to $200,000 US dollars was expended.

76. The Premier informed the Clerk that her request would be received and a determination would have to be made whether there were funds available for this appropriation to be granted. He further stated that, later down in the process of the SFC meeting, a determination would be made on the amount which would be allotted for this conference.

77. The Clerk stated that she would need some reassurance as they had temporarily begun the process but the moneys had not yet been committed.

78. The Chairman thanked the panel for appearing before the SFC.

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HEAD 1202

CABINET OFFICE

Present: Miss Sandra Ward

Cabinet Secretary (CS)

Mrs. Vicky Samuel-Lettsome

Deputy Cabinet Secretary (DCS)

79. The Cabinet Secretary (CS) stated that the Cabinet Office continued to facilitate Government’s policy programme, and updated the Committee regarding the following:  the staff complement of ten (10) employees, inclusive of the Deputy Cabinet Secretary;  the advertisement for a Communications Officer who would manage the Gazette Unit/e-Government initiative; and  the collection of $ 316,995 revenue as of 17th November, 2014.

80. The Member for the Third District queried when the DCS commenced employment to which her response was July 2014.

81. Territorial Member Hon. Archibald C. Christian raised the issue of the Cabinet Office’s position on distributing a hard copy of the Gazette.

82. The CS clarified that two years ago Members had requested the Gazette electronically.

83. Territorial Member Hon. Archibald C. Christian queried how revenue compared to that of last year.

84. The CS repeated her earlier response that, as of 17th November, 2014, revenue totalled $ 316,995 and that the overall figure for 2013 had been $ 340,325.

85. The Chairman thanked the panel for appearing before the Committee.

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HEAD 1303

OFFICE OF THE DIRECTOR OF PUBLIC PROSECUTIONS

Present: Mr. Wayne Rajbansie

Director of Public Prosecution (DPP)

Mrs. Gale Potter

Senior Administrative Officer (SAO)

86. The Director of Public Prosecutions (DPP) detailed major accomplishments for his Office for 2014:  the successful completion of a Criminal Justice Advisory Initiative (proceeds of crime prosecution focus) whereby a Criminal Justice Adviser from the UK’s Crown Prosecution Service served three months within the Office which was partially funded by the Governor’s Office and the FCO  maintained a consistent forensic prosecution service from January to November which entailed the processing of approximately 340 files, laid 440 complaints before the Magistrate’s Court, completed approximately 173 matters at the Magistrate’s Court with 85 convictions to date, filed 18 new indictments with the High Court, completed 18 trials with 10 convictions over the past two Assizes, disposed 15 matters with the Court of Appeal and 2 matters with the Privy Council, processed 60 advice files from the RVIPF and other Government agencies  completed the renovation of the reception area  staff’s completion of the 15 hours mandatory training with the exception of the Office Generalist/Messenger  enhanced capacity building with the Ministry of Health and Social Development, the Ministry of Education and Culture and the RVIPF which included the signing of 2 protocols for domestic violence and the protection of children from abuse  completed summer intern programme for secondary, university and law school students Page 36 of 289

 appointed 2 Crown Counsels, and an Office Generalist  addressed Government’s policy on accumulated leave whereby earned leave was granted to employees from August 2012 to December 2014 with the exception of 2 who had brought forward leave earned in 2011  publication of the 2013 annual report and completion of the 2013 staff appraisals 87. The DPP outlined the major challenges experienced in 2014 for his Office which included:  a severe budget cut from $ 1,593,139 in 2012 to $ 1,246,700 for 2015;  inadequate staffing;  the difficulties experienced in purchasing the case management software;  disciplinary proceedings concerning the Accounts Officer and the resulting impact on the efficient management of the Office’s budget;;  grievances with the physical condition of the office building and its environs;  the lack of training for the Office Generalist/Messenger; and  security for the staff.

88. Territorial Member Archibald C. Christian queried if the landlord had been informed regarding the physical problems of the office building, and wondered whether a time frame had been established to address the concerns raised.

89. The DPP confirmed that the matter had been communicated to the landlord as well as the Permanent Secretary, Deputy Governor’s Office and the Office Accommodations Committee within that Office. The DPP stated that he had not yet been advised of a time frame for properly addressing those issues.

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Subhead 511130 - Personnel (Staff) Salaries 90. Territorial Member Hon. Archibald C. Christian asked the DPP to provide an explanation of the change in salary for this Subhead from $ 499,024 to $ 604,786.

91. The DPP explained that his first contract had ended in August 2014, and it had been renegotiated; thus, the new contractual terms were reflected in the 2015 budget.

92. The LOP asked the DPP to highlight the training offered to his staff.

93. The DPP relayed that the training consisted of a three-month stint with the Criminal Justice Adviser that was mentioned earlier, and monthly training within the Office for the legal attorneys based on criminal law and law of evidence. He informed that the Senior Crown Counsel and the Principal Crown Counsel had attended one-week training in financial crime prosecution at Cambridge University, England. He added that one of the Senior Crown Counsels and himself had been delegates at a one-week programme in Dallas, Texas which focused on community prosecuting, and was sponsored by the American Association of Prosecutors. Additionally, he informed that two employees had received training in case management and general administration, and that staff participated fully in the training opportunities organised by the Training Division. He concluded by stating that his Office also arranged a Professional Staff Workshop every two (2) months.

94. The Chairman thanked the panel for appearing before the Committee and the information provided.

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HEAD 1404

COMPLAINTS COMMISSION

Present: Mr. Elton Georges

Complaints Commissioner, Complaints Commission (CC)

95. The Complaints Commissioner (CC) voiced his disclaimer that he had not hoped to be appearing before this Committee once more. He informed the Committee that last year’s annual report would have indicated the accomplishments for the Office. He stated that, for the past five years, he had been unsuccessful in obtaining an additional staff member which should be a lawyer. He noted that, for the past two years, budget cuts had made it difficult for him to carry out his functions. He reiterated that this would be his last appearance before this Committee, and he hoped that he had kept the faith and finished the course in establishing this Office. He hoped that he would be handing over the Office as a going concern to whoever would be assuming the leadership role.

96. The Member for the Fifth District queried whether it was an absolute necessity for the person employed as Commissioner to be a lawyer thus alleviating the need for another position.

97. The CC did not concur with the Member for the Fifth District regarding the necessity for the CC being a lawyer. He explained that the request for an additional position was made to improve the Office’s operations. He informed the Committee that an employee from the Employee Assistance Programme (EAP) had joined the staff on a job rotation and benefits were already being realised. He added that, if the CC were a lawyer, that person’s legal knowledge would be useful for carrying out the daily functions of the Office. He also informed that the lead investigators in Bermuda and St. Maarten were lawyers.

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98. Territorial Member Archibald C. Christian made a query to ascertain if the complaints received were of a legal nature.

99. The CC clarified that the Office received legal questions in terms of whether we had jurisdiction to conduct an investigation, and also to what the law stipulated in particular matters.

He added that having a lawyer on staff would be a great

advantage.

100. Territorial Member Archibald C. Christian questioned whether it was the CC’s opinion that many cases required someone with a legal background for action to be taken as well as how many persons visited the Office on a daily basis.

101. The CC affirmed the former query and confirmed that an average of ten (10) persons visited and/or called the Office.

102. The Leader of the Opposition made an enquiry about whether there were other Commissioners throughout the region and the qualifications for the post.

103. The CC informed the Committee that Ombudsmen had been appointed in some of the CARICOM countries except Dominica, St. Vincent and the Bahamas. The appointees were engaged in various professions as follows: Guyana – a retired Judge Barbados - a former Magistrate Grenada - none at the moment but the former appointee was a Civil Servant Antigua – a retired Civil Servant Trinidad, St. Maarten, Cayman Islands, Bermuda and Jamaica - lawyers Belize – previous appointee was a lawyer, but not the present.

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104. The Leader of the Opposition then sought clarification if those persons were from the respective countries to which the CC affirmed, and he noted that the former holder of the post in the Cayman Islands had been a Canadian and the current was English and of Guyanese parentage.

105. The Member for the Fifth District wondered whether we were trying to establish a legal chamber thereby offering a free legal service to the public.

106. The CC stated that they were not offering a legal service to the public but that the function of the lawyer would be to advise the Commissioner on the pertinent law for a respective matter being investigated.

He also stated that the Complaints

Commissioner Act forbids the Commissioner from investigating any matter in which the complainant has or had a remedy by way of proceedings in Court. He explained that the law stipulated that, if a person could get an answer to their complaint by going to Court for judicial review, (that is where you ask the Court to review the actions of any public official and say whether it was lawful) then the CC could investigate that matter. He gave a scenario about an earlier complaint regarding a contract with Government which he had declined to investigate because the person could have taken the matter to Court for breach of contract. He stated that the Act gave the CC discretion that, if in the circumstances he thought that it was not reasonable to expect the individual to take the matter to Court, he could still investigate. In instances where the CC held the view that going to Court would take too long, or that the person could not afford legal representation, then the CC could use his discretion to investigate the case and proceed under the Act. In cases where there were complaints against a lawyer, the CC confirmed that they were powerless to assist and had to refer persons to the Bar Association.

107. The CC further added that, about two years ago, the previous Governor, Mr. Boyd McCleary, had discussed the establishment of the Human Rights Commission and the possibility of sharing a lawyer. He concluded by stating that the Office of the Human

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Rights Commission had not been established, hence him making the request for a lawyer to be added to the staff complement.

108. The Member for the Third District queried whether any of the matters were referred to the Attorney General’s Chambers particularly those involving Government Departments.

109. The CC responded in the negative, and explained that the AG’s Chambers had a demanding workload and his Department worked under time constraints. He also added that the AG’s Chambers advised Government Departments against whom his Department conducted investigations. He held the view that this created a bit of a conflict.

110. The Chairman thanked the CC for appearing before the SFC.

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HEAD 1505

OFFICE OF THE REGISTRAR OF INTERESTS

Present: Mrs. Victoreen Romney-Varlack Mrs. Iris Romney

Registrar of Interests (ROI) Finance and Planning Officer (Constitutionally Established Departments) (FPOCED)

111. The Member for the Third District wondered whether the Registrar of Interests (ROI) had been successful in obtaining any of the requests she had submitted over the years.

112. The ROI explained that her requests, primarily, were not in relation to the budget but more in line with the administrative functions of the Office and the lack of responses from the Members of the House. She reiterated that that had been her ongoing mantra. She voiced her disappointment for such a stance, as the purposes for which the Registrar was appointed were not being realised.

113. Regarding the ROI’s response above, the Member for the Third District stated that, with the prodding of the ROI, Members may comply in the future.

114. The Chairman reiterated the plea to the Members, and assured the ROI that she would endeavour to have the Standing Select Committee established.

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HEAD 1707

AUDIT DEPARTMENT

Present: Mrs. Sonia Webster

Auditor General (AGen)

Mrs. Iris Romney

Finance and Planning Officer for Constitutionally Established Departments (FPOCED)

115. The Chairman welcomed the panel to the proceedings and asked the panel to state their names and positions for the record.

116. The Chairman asked if there was a presentation for the Committee. The Auditor General (AGen) informed that there was.

117. The AGen gave a brief overview of the Audit Department. She stated that in 2014, they were able to pursue their work programme successfully and that they were able to increase their focus on the activities of the offices on the Sister Islands. She further stated that they had developed a system for remote monitoring of the revenue collection stations and that they were forging ahead with the Statutory Board audits.

In relation to these audits, the AGen stated that they had made a lot of progress with them and that there was still a lot of work to be done on them. She added that they had revamped their system for contract monitoring to make it more responsive and proactive.

118. She also added that they have continued with their regular audits such as the VFM revenue/expenditure which were a part of their programme every year. She indicated that they have had some major setbacks and that they have yet to receive the Treasury Accounts for 2012 and 2013. She noted that, as a result, there was a zero in the submitted budget where it says “Audit Treasury Accounts”.

119. The AGen stated that while they were able to do some background work on the report, they were limited on what they could do until they receive those statements.

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She further stated that they were also delayed with their Expenditure Audits due to the introduction of programme budgeting in 2013. She informed the Committee that a number of departments were unable to close off their accounts because they were awaiting SAPs which never came through. She indicated that the Departments were unable to submit their statement to them which caused a delay in the number of departmental expenditure audits that they could complete. She stated that they were still in the process of doing them and that they would be completed but not in 2014.

120. She indicated that the two issues she had just mentioned were their major setbacks.

For 2015, she further indicated that they would continue with their programme and that she would like to further progress their Environmental Auditing Programme. She stated that she had persons trained for it already and that they had already scoped out areas where they could begin. She noted that it was on the agenda for next year (2015) and that they had already merged Environmental Auditing with some of their other audits. She noted that a pure environmental audit had not been done and that it was something she would like to see done.

121. She indicated that it was something that not all audit departments or offices did but stated that it was progressive. In doing the Environmental Audits, the AGen stated that she could see that there would be limitations with the legislation and noted that she did not think there was sufficient legislation for the environment. She informed the Committee that they intend to push forward with their regular programmed audits and that she would like to see the Statutory Board Audits become up to date which was a major concern for her. She stated that they would continue to push forward all of the audits that they do.

122. Territorial Member Archibald C. Christian stated that under the Audit Department’s setbacks, the AGen had stated that the Treasury Accounts for 2012 and 2013 had not been completed. He enquired about the challenges that were being faced in completing those audits.

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123. The AGen stated that they had not received the accounts from the Treasury and that they could not conduct the audits until they were received. She indicated that they had asked for the accounts repeatedly but the Treasury could not give them a date as to when they would be available. She also indicated that they had done the legwork and that they had done a lot of the background work that they had needed to do in order to complete the audits. She also stated that they had not received the Financial Statements for 2012 and 2013.

124. Territorial Member Archibald C. Christian enquired about the AGen’s plans regarding the Statutory Board Audits.

125. The AGen informed the Committee that her response would be familiar as it was on her agenda for the previous year. She stated that they had spent a lot of 2014 working on the Statutory Board audits. She further stated that, at the moment, she had several statements on her desk that she had received from the staff and noted that she was currently going through them. She indicated that the larger Statutory Boards could take care of themselves because they had Accountants and Financial Comptrollers and that the “smaller Boards” were the issue. She stated that, by the time they got the records, they were so convoluted that it took some time to go through them. She further stated that they had made some progress on the audits and that this was something they would continue to push forward on.

126. Territorial Member Archibald C. Christian enquired about what the AGen had been referring to when she had said “smaller Boards”.

127. The AGen stated that they considered Statutory Boards such as the Festival and Fairs Committee and the Recreational Trust to be the “smaller Boards”.

128. The Minister for Health and Social Development enquired about whether there was a schedule of all outstanding audits to be done.

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129. The AGen indicated that a schedule could be compiled.

130. With no further questions for the Auditor General, the Chairman thanked her for appearing before the Committee and for the information she provided.

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HEAD 2108

GOVERNOR’S OFFICE

Present: Mr. David Archer

Permanent Secretary, Deputy Governor’s Office (PSDGO)

Mrs. Natalie Fahie - Smith

Private Secretary, Governor’s Office (PrvtSec)

Mrs. Kara Penn-Stoutt

Finance and Planning Officer, Deputy Governor’s Office (FPODGO)

131. The Chairman welcomed the panel to the proceedings and apologised on behalf of the Committee for summoning them previously and unfortunately having to recess shortly after.

132. The Chairman asked the Members of the panel to state their names and positions for the record.

133. The Minister for Health and Social Development enquired about the museum and its operations and said the reason for his question was because it is closed at times when ships were in port.

134. The PrvtSec stated that, presently, the Old Government House Museum was managed by a Board.

She also stated that the Chairman of the Board was the

Governor and there was a Treasurer and Secretary. She informed that she was the Secretary to the Board. She added that the Old Government Museum was supervised by a Museum Supervisor who was paid from BVI Government Funds. It was opened Monday through Friday and sometimes on Saturday during high season because most times there were no visitors. She also stated that arrangements were made with the Museum Supervisor for the Museum to be opened when ships were in port and tourists wanted to visit; otherwise it remained closed.

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135. The Minister for Health and Social Development asked how many staff was employed at the Museum. The PrvtSec replied that there were two staff, the Museum Supervisor and the Cleaner, and also volunteers.

136. The Minister for Health and Social Development asked how many persons volunteered at the Museum. The PrvtSec stated that, at the time, there were three regular volunteers, as it was difficult to get persons to volunteer.

137. The Minister for Health and Social Development asked what were the qualifications of the volunteers. The PvrtSec stated that there were no set qualifications for the volunteers; they only had to be willing.

138. Territorial Member Archibald C. Christian enquired about the revenue generated from the Museum.

139. The PrvtSec stated that she did not have the financial statements for 2014. However, the fees from January to October on Entrance Fees were $5,502.00 and $4,155.39 for the Gift Shop. She stated that funds were raised from hosting events and fees were charged for renting the Museum. She also stated that the Treasurer was off-island and the figures could be provided if necessary. The museum was striving to become selfsustained. She further stated that some of the bills for the Museum were paid from the subvention. She further stated that the Museum was not in the position to pay salaries, but they were assisting with bills such as landscaping, gardening, and electrical work.

140. Territorial Member Archibald C. Christian observed that, based on the PrvtSec remarks, the revenue goes back into maintenance and upkeep of the Museum. The PrvtSec agreed and stated that they had a bank account that the Treasurer managed and all moneys raised go to that account.

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141. Territorial Member Archibald C. Christian enquired about the fee to rent the Museum for a function and the restrictions that would apply.

142. The PrvtSec stated that the fees were $1,000.00 but that persons had to provide their own catering and a member of the Board or staff would be present. She stated that they were only renting the venue and that the functions were usually held in the verandah area at the rear of the building.

143. Territorial Member Archibald C. Christian asked if there were any time constraints.

The PrvtSec stated that the functions were usually held in the evenings and would be completed by 10:00 p.m., and noise was kept at a minimum out of respect for the Governor.

144. Territorial Member Archibald C. Christian asked if the public was aware that the Museum could be rented for a fee.

145. The PrvtSec stated that they had a launch in 2010 and the information, as it related to the Museum , was published in a brochure as well as on the Office’s website. She also stated that mostly businesses patronised the Museum.

146. Territorial Member Archibald C. Christian asked if rentals for functions were included in the revenue to which the PrvtSec answered yes.

147. The PrvtSec stated that the Museum also had sponsors and the money from the sponsors was used to repair the roof. She stated that the Museum was an old building which needed a lot of maintenance and repairs. She further stated that they had quite a few sponsorships in 2010, which had slowed down, and that they gave their sponsors a free function.

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148. The Member for the Third District asked the PrvtSec if she could speak on behalf of the FCO or just the BVI Group of the Governor’s Office. The PrvtSec stated that she could not speak for the FCO but they worked as a team.

149. The Member for the Third District asked how the Governor was paid to which the PrvtSec answered by the FCO. 150. The Member for the Third District asked if the Museum previously mentioned was under the purview of the Government of the Virgin Islands or was it under the Governor and if the Governor was solely responsible.

151. The PrvtSec stated that the Museum belonged to the Government and the Governor was the Chairman approved by Cabinet.

152. The Member for the Third District enquired whether they got assistance from the Government to which the PrvtSec answered yes.

153. The Member for the Third District asked why moneys were not given to fix the roof of the Museum as she previously mentioned but was fixed from moneys collected by sponsors.

154. The PrvtSec stated that it was over $20,000.00 to fix the roof and that several attempts were made to get it fixed.

155. The Member for the Third District stated that, in recent times, there was a problem with transportation at the Governor’s Office for the staff to conduct the business of the Office.

156. The PrvtSec informed that the Lexus used to transport staff was not operational and that the Governor’s Office was gifted the FCO’s old vehicle in March.

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157. The Member for the Third District asked if she indicated what was needed by her office in order to function. The PrvtSec stated that there were concerns outlined in the budget but she did not voice her concerns. The Member for the Third District encouraged the PrvtSec to outline them.

158. The PrvtSec stated that one of the things that were urgently needed was funding for the repair of the leaking cistern at the Governor’s residence which was a major concern as it did not hold any water and oftentimes the Governor had no water supply.

159. The Member for the Third District asked how long had water supply been an issue at the Governor’s residence with the leaking cistern. The PrvtSec stated that the issue was identified about 3-4 years ago and that she had brought it before the SFC last year.

160. The Member for the Third District asked if indeed that for 3-4 years the Governor’s residence cistern was leaking and did not hold water to which the PrvtSec reassured.

161. The PrvtSec stated that there were two cisterns and the one in question was a backup so when the other one ran low; technically, there was no back up and this needed to be rectified.

162. The Member for the Third District enquired on the cost to fix the cistern.

163. The PrvtSec stated that she had received a quotation for approximately $11,000.00.

164. The Member for the Third District stated that he believed the Governor’s Group used to have a Capital Head. The PrvtSec stated that the repair for the cistern was under the Capital for the 2015 Budget.

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165. The Member for the Third District asked the PrvtSec if it was reflected to which the PrvtSec answered no.

166. The PrvtSec stated that another issue she would like to address was lack of space.

She stated there was no space to store records or to hire additional staff. She stated that it was a challenge at Governor’s Office and the records were being stored in an area that leaked and she was fearful for the safekeeping of records.

167. The Member for the Third District stated that moving would pose a logistics issue, and another location would have to be considered. The PrvtSec disagreed with the Member from the Third District and stated that they could expand on the same property and that the building could expand backwards towards the hill.

168. The Minister for Health and Social Development asked if the FCO could assist in financing the expansion if deemed necessary.The PrvtSec stated that she could not speak on behalf of the FCO. 169. The PrvtSec stated that another challenge was lack of sufficient clerical staff which hopefully would be rectified in the near future. She also stated that an AO post was approved in the 2014 Budget.

170. The Member for the Third District asked how many members of staff is at the Governor’s Office. The PrvtSec stated that, presently, there were four support staff and two posts were merged to make the AO post which was approved.

171. The Member for the Third District asked if the number changed downwards in 2007 and further asked if there were four members of staff in 2006 and 2007 to which the PrvtSec answered four.

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172. The Member for the Third District stated that, in 2007, the Executive Council had been replaced by a Constitutionally Established Cabinet and its Office and, as such, the Governor’s Office was no longer involved which should have resulted in surplus man hours.

173. The PrvtSec stated that the workload had increased and the work was distributed differently during that era. She stated that she was both Clerk and Private Secretary to the Governor.

174. The Chairman thanked the panel for appearing before the Committee.

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HEAD 2109

DEPUTY GOVERNOR’S OFFICE

Present: Mr. David Archer

Permanent Secretary, Deputy Governor’s Office (PSDGO)

Mrs. Kara Penn–Stoutt

Finance and Planning Officer, Deputy Governor’s Office (FPODGO)

175.

The Chairman welcomed the panel to the proceedings and asked them to state

their names and positions for the record.

176.

The PSDGO highlighted 2014 achievements which included conducting an

Excellence in Governance Workshop which was a three-day extensive training. The Workshop had covered areas such as organisational performance and working better within the organisation. He stated that both the Liquor License Act and the Coroner’s Act had been reviewed and should be concluded by the end of the year.

Renovations were made to the Judge’s Residence in McNamara and to the Anegada Administration Complex Building. Efforts were made to reform and transform the Public Service by engaging a Consultant. In addition, recently, persons who had served through the Armed Forces were honoured by a Remembrance Day Ceremony and Poppy Appeal.

177.

The Member for the Third District asked if the Judge’s residence in

McNamara was renovated and if it was completed to which the PS answered yes.

178.

The Member for the Third District asked for an update on the works in

Anegada. The PSDGO stated that repairs were done to the roof and in other areas at the Administration Complex.

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179.

The Member for the Third District asked why the DGO carried out such works

and asked if it was not a function of the Public Works Department.

180.

The PSDGO stated that the Public Works Department was responsible for

maintenance of all Government buildings as well as repairs. The said works was a capital project so, therefore, it fell under DGO. 181.

The Member for the Third District asked, if funds were available, why was the

Governor’s cistern not repaired as one of the projects since that situation had been ongoing for 3 years.

182.

The PSDGO agreed that an agreement was needed to be able to have it fixed.

He indicated that money was requested in order to have the problem rectified.

183.

The Member for the Third District enquired about the costs for the Anegada

Project and the Judge’s residence to which the PS answered approximately $77,000.00 and approximately $$101,000.00, respectively.

184.

The Member for the Third District asked if funds were adequate to conduct

work on Anegada Project and the Judge’s Residence and if they were completed to which the PS answered yes.

185.

The Member for the Third District made a request to Finance for a list of all

the capital projects for the year 2014 indicating the expenditures of projects for the DGO as well as the entire Government. He stated that, in a previous deliberation, a question was asked about a particular Subhead and there were discrepancies thus far from what was presented and what was in the Budget Book.

186.

Territorial Member Archibald C. Christian stated that he had concerns

regarding the maintenance of the Building on the Sister Island and referred to the

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completion of work on Anegada Administration Complex and asked when the works were completed.

187.

The PSDGO stated that the works were completed November 2014.

188.

Territorial Member Archibald C. Christian stated that he was on Anegada a

few weeks ago and received a list of concerns about telephone lines being down, office equipment not functioning, building material still on site and the site not properly cleaned.

189.

The PSDGO stated that the works were completed and noted the Member’s

concern and stated that they were not a part of the overall contract but arrangements would be made for the site to be cleaned.

190.

Territorial Member Archibald C. Christian stated that it was his understanding

that Virgin Gorda Administration Complex was also under the DGO to which the PS agreed.

191.

Territorial Member Archibald C. Christian stated that there was a gaping hole

in the ceiling and the elevators were not working for several months.

192.

The PSDGO stated that the votes for maintenance were handed over to Public

Works Department (PWD) therefore any repairs to be executed were managed by the PWD. 193.

Territorial Member Archibald C. Christian asked if there had been any

dialogue between the DGO and PWD in regards to when the repairs would be done and at what cost. He stated that it was challenging for elderly and physically handicapped persons to visit Departments such as Immigration and Labour. He

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further stated that the matter should have already been dealt with and should be given priority.

194.

The PSDGO stated that the hole and the elevator were points for concern. He

stated that Public Works Department was currently having difficulties with moneys necessary for maintenance and completion of the works.

195.

Territorial Member Archibald C. Christian asked what was the rationale for

transferring the facility to PWD from under the DGO. 196.

The PSDGO stated that DGO was not involved in the decision that was made

in Standing Finance in 2009 to have the maintenance of the Virgin Gorda Administration Building transferred to the PWD. The DGO would like to have a Budget set for the building that can be managed. The PSDGO further stated that he believed that the demands placed on PWD for the funds that might be allotted technically for maintenance of buildings such as these might be channeled towards different areas as there was not a specific line item in the Budget. He stated that DGO would like to have it in their Budget and could be held responsible and do what was necessary but the maintenance of the building going forward falls within the remit of the PWD. 197.

Territorial Member Archibald C. Christian asked what had to be done to return

the facility from Public Works back to DGO. The PSDGO stated that an agreement would have to be made for the moneys for the Virgin Gorda Administration Building on Virgin Gorda to be managed by the DGO. 198.

Territorial Member Archibald C. Christian advised that it should be listed as a

responsibility for the DGO since the PWD had the entire Territory to look after which included bridges, roads, certain public structures, fences etc. He further stated that to place the building, that seemed to have been under the control of the DGO,

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under PWD was ridiculous and further stated that it should be discussed with the Premier and Minister of Finance to which the panel agreed.

199.

The PSDGO stated that $325,000.00 would be a good start to continue the

maintenance of the vote as it related to the Administration Complex in Virgin Gorda that was geared to ensure maintenance of the building.

200.

The Member for the Eighth District asked for an update on the Employee

Mobility Legislation that was passed in 2012 that was awaiting Regulations. The Member stated that a lot of concerns and questions were being raised.

201.

The PSDGO stated that the Legislation was in the final stage at the AG’s

Chambers and final adjustments were being made and he anticipated that it would be completed in three weeks.

202.

The Member for the Eighth District asked what was being done in the

meantime to facilitate employees that were desirous of moving back and forth.

203.

The PSDGO stated that the employees currently on secondments would be

given extensions with the understanding that, when the Employee Mobility Act came into force, persons would be transferred.

204.

The PSDGO stated that it was a critical piece of legislation which allowed for

a wider Government and more flexibility for employment, and persons that served would not lose their service on either side.

205.

The Member for the Eighth District asked if those persons were indeed being

facilitated to which the PS answered yes.

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206.

Territorial Member Archibald C. Christian stated that the air condition in the

Vanterpool’s Building on Virgin Gorda was not operational and employees were complaining about the heat.

207.

The PSDGO stated that the DGO tried to obtain moneys to assist with the air

condition units within their own Budget notwithstanding PWD’s position. He once again stated that the facility should be under the DGO. 208.

The Member for the Third District asked if PWD had been informed about the

concerns about the building.

209.

The PSDGO stated that it was his recollection that no funding was available

for the repairs from PWD. 210.

The Member for the Third District stated that if indeed PWD did not have the

moneys how would it be given to the DGO and if indeed it was there why it was not accessible.

211.

The PSDGO stated that it was originally in DGO’s Budget at $325,000.00

which was designated for the repairs and upkeep of the building; however, when it was transferred to the broader scope of PWD, it became a part of their larger pool of funds to do all of the country works.

212.

The Member for the Third District stated that maybe the money was not there

because, if they had $1 million dollars for maintenance, PWD could not say funds were not available. He presented a scenario that, if PWD had $200,000.00 right now, the $200,000.00 was for the entire country and any facility needing repairs; therefore, PWD could not state they did not have the money.

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213.

The Member for the Third District further stated that it would continue to be a

back and forth between DGO and PWD. Moneys would be requested from PWD and they would look at the Budget for DGO. $500,000.00 was available but $600,000.00 was needed and only $475,000.00 was granted which would be insufficient. The Member further stated that he would pose the same questions to PWD when they appear before the SFC. 214.

The Member for the Third District asked how many elevators were in the

building to which the PSDGO answered one.

Subhead 521110- Rent of Offices 215.

The Minister for Health and Social Development referred to Subhead 521110 -

Rent of Offices and asked how many private buildings were being rented by the Government.

216.

The PSDGO stated that the reports would be presented before the DGO group

was finished.

217.

The Chairman stated that the DGO was summoned to the Committee before

the expected time and for that reason the said report was not quite completed.

218.

The Minister for Health and Social Development stated that the reason for his

question was the figure of $840,000.00 seemed not to represent all Governmentrented properties and Cabinet had approved the rental of other properties which were not listed.

219.

The PSDGO stated that he would show the breakdown in his report and that

the $840,000.00 reflected what was currently being paid at the time. He stated they were still receiving rent from Departments that would be under the overall Head.

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220.

The Member for the Third District asked if information could be given on the

Police Barracks.

221.

The PSDGO stated that 2015 DGO received $250,000.00 which included

$172,000.00 for renovations at the West End Police Station and $74,000.00 for the refurbishment of the East End Police Station and no funds were available for the Road Town Police Station.

222.

The Member for the Third District asked which line item represented the

refurbishment for the West End Police Station. The PSDGO stated that it came from a Bill of Quantity from PWD. 223.

The Member for the Third District stated that there had been talk for quite

some time about building a new Barrack for Police. The PSDGO stated that the talk was still on the table; however, the funds to support the project were not currently available.

224.

The Member for the Third District asked if designs had been completed for the

Barracks to which the PSDGO answered yes and stated that submissions were made for 2015 but no funding was received.

225.

The Member for the Third District asked if there were construction documents

prepared and ready for bidding. The PSDGO stated that they would have to receive specifications from PWD but they would have the costing.

226.

The Member for the Third District asked for the cost. The PSDGO stated that

the cost for the repair of the Barracks was $211,968.64 and $2,181,800.00 for the construction of the new Road Town Police Station.

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227.

The Member for the Third District asked for a status update on the project.

The PSDGO stated that it was on hold.

228.

HEAD 2110

The Chairman thanked the panel for appearing before the Committee.

HUMAN RESOURCES DEPARTMENT

Present: Mr. David Archer

Permanent Secretary, Deputy Governor’s Office (PSDGO)

Mrs. Michelle Donovan-Stevens

Ag. Director of Human Resources (AgDHR)

Mrs. Kara Penn - Stoutt

Finance and Planning Officer, Deputy Governor’s Office (FPODGO)

229.

The Chairman welcomed the panel to the proceedings and asked them to state

their names and positions for the record.

230.

The AgDHR gave a brief overview of the Department’s major achievements in

2014 which included:  Launch of the HR Enrichment series which equipped Human Resources professionals to meet the growing needs of Public Officers and the Public Service in which 75 officers were trained;  Completed and presented the Pension Amendment Act in consultation with the Attorney General’s Chambers that was approved by Cabinet and scheduled for its reading at the House of Assembly;  Completed and launched the Service Commission Regulations in consultation with the AG and DGO that guide the regulation of the Public Service Commission, the Teaching Service Commission and the Judicial and Legal Services Commission;

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 Development of an action plan for the improvement of administration and payroll function;  Activated position control within the JD Edwards system;  Launched M.O.V.E (Motivation Officer to Value Exercise) included wellness educations and nutritional tips;  Developed a revised Public Service Excellence Recognition Programme that would replace the Employee of the Quarter Programme;  Completed Amendments to the Employee Mobility Act and the Regulations;  Trained 219 employees on policy as it related to Sexual Harassment;  EAP held 486 counselling sessions in Tortola as well as on Virgin Gorda; and  144 students at the Tertiary level were placed on a Summer Apprentice Programme.

231.

Territorial Member Archibald C. Christian asked the AgDHR if she was the

Ag. Director of Human Resources to which the AgDHR answered yes.

232.

Territorial Member Archibald C. Christian asked the AgDHR how long she

had been acting in the position. The AgDHR stated that she had been acting since 2010.

233.

Territorial Member Archibald C. Christian appealed to whoever was

responsible and stated that he did not agree with the system where persons were acting in a post for four and five years. He stated that the system needed to be changed. He enquired how Government employees qualified for the permanent and pensionable establishment and for the process to be outlined.

234.

The AgDHR stated as follows: that employees in a non-established post

would have to be employed in the Service for ten consecutive years and in good standing; that there should be no disciplinary matters; and that the employee must be in good health and able to perform their functions. For those non-established officers who did not have status, she explained that such officers were required to at Page 64 of 289

least apply, if they were not nationals or belongers or a citizen of the country, for Residence Status and not be denied; the officer could then become permanent and pensionable.

235.

The AgDHR stated that an officer on good terms, who had belonger status or

was a citizen of the Virgin Islands, was recommended for confirmation by their Head of Department with support from the relevant Permanent Secretary. She added that the recommendation was then sent to the relevant Commission for consideration.

236.

Territorial Member Archibald C. Christian enquired about the educational

requirement.

237.

The AgDHR stated that an officer who was holding a position was required to

be qualified for that position.

238.

Territorial Member Archibald C. Christian asked if the information could be

given in writing so that, when persons sought advice, he could advise them accordingly. The AgDHR stated that there were guidelines in terms of how an officer could become qualified for the permanent and pensionable establishment that could be provided to the Members.

239.

The Member for the Sixth District asked if there was an avenue which

employees could undergo to become permanent and pensionable or was it dependent solely on the Head of Department.

240.

The AgDHR stated that the process required the recommendation from a Head

of Department. She further stated that they communicated with HR Managers and Heads of Departments about their employees. She added that an audit had recently

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been completed that determined how many non-established employees they had and what course of action they wished to take with the employees.

241.

Territorial Member Archibald C. Christian asked, if there were situations that

were non-responsive, what course of action would be taken. The AgDHR stated that she would report any cases that had not been solved and find a solution so that they could be addressed.

242.

Territorial Member Archibald C. Christian asked who the report would be

given to.

243.

The AgDHR stated that the report would be submitted to the DG’s Office and

then presented to the Cabinet Office.

244.

The Member for the Second District asked for an update on the increments for

the Public Officers. The AgDHR stated that increments for the work year 2013 were not paid in 2014 and that the question would have to be directed to the Financial Secretary.

245.

The Member for the Third District asked if 2012 increments were paid. The

AgDHR stated that 2012 increments were paid to public officers, who were qualified, in 2013.

246.

The Member further asked if there was a reduction in 2010 and 2011, if the

reduction for the years were cut by fifty per cent, and if the same applied for 2012.

247.

The AgDHR stated that increments in 2011 were paid at fifty per cent of the

value and 2012 increments were paid at the full value.

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248.

The FS stated that he was not aware that the Financial Secretary paid

increments.

249.

The Member for the Second District stated that he did not understand the

remark made by the FS and he should be able to give insight on why the increments were not paid to date.

250.

The FS stated that it was not his decision and, in his presentation on revenue

and expenditure for 2015, an illustration had been given regarding revenue and expenditure thus far for 2014 and future projects. He also stated that we needed to be careful that, whatever expenditure was incurred, we did not have a situation where we owed people. He explained that there had been difficulties meeting obligations and they were trying to keep expenditure at a minimum. He also added that, to ensure that Public Officers were paid on time, it was a question of affordability for the Government of the Virgin Islands.

251.

The Member for the Second District asked if the budgetary sum proposed in

2013 included increments.

252.

The FS stated that the Ministry of Finance had a special allowance for

increments in the event that this went well but thus far things had not gone as well as they should.

253.

The Member for the Third District asked what the total cost for increments

was in 2013. The AgDHR stated that she did not have the figures for the cost of increments in 2013.

254.

The Member for the Third District asked who handled the Budget for

increments. The AgDHR stated that placing the value of increments was done by Finance.

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255.

The AgDHR stated that the officers’ job performance was appraised which

would determine if one had qualified for a performance increment, and HR processed the payment by placing money on the Officer’s salary based on their pay scale. She also stated that the Department of Human Resources processed the increments and Finance made the payment.

256.

The Member for the Third District asked how increments were paid. The

AgDHR said that they were paid through salaries and was part of the payroll process.

257.

The Member for the Third District asked who made the decision to hold the

payment for increments. The AgDHR stated that HR was advised by the Ministry of Finance to put a hold on the processing for increments for 2014 and further stated that HR only handled the process.

258.

The Member for the Third District asked for the figures for the 2013

increments. The FS stated that the increments were usually in the range of $2.5 million to $3 million.

259.

The Member for the Third District stated that concerns were made about the

AgDHR post and asked the AgDHR who was her supervisor. The AgDHR stated that she reported to the PSDGO. 260.

The Member for the Third District asked the PSDGO if he supervised the

AgDHR to which the PSDGO answered yes. The Member for the Third District asked if it was the responsibility of the PSDGO to make a recommendation, if deemed necessary, for an officer to be promoted from AgDHR to a substantive post to which the PSDGO answered yes.

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261.

The Deputy Premier asked if and when the recommendation had been made.

The PSDGO said it was his intent to make the recommendation and that he would conclude shortly when he would make the recommendation.

262.

The PSDGO stated that there was a matter to be discussed as it related to the

Supernumerary Vote. The FS stated that such matters should be handled in camera and not at the Standing Finance deliberations.

263.

The Chairman thanked the panel for appearing before the Committee.

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HEAD 2111

TRAINING DIVISION

Present: Mr. David Archer

Permanent Secretary, Deputy Governor’s Office (PSDGO)

Mrs. Michelle Donovan-Stevens

Ag. Director of Human Resources (AgDHR)

Mrs. Marsha Smith

Chief Training Officer (CTO)

Mrs. Kara Penn-Stoutt

Finance and Planning Officer, Deputy Governor’s Office (FPODGO)

264.

The Chairman welcomed the panel to the 2015 Standing Finance Deliberations

and asked them to state their names and positions for the record.

265.

The Chairman enquired from the CTO whether there was a brief presentation

that she would like to make to the Members.

266.

The CTO made a presentation and highlighted the accomplishments of the

Training Division for 2014 to date:  27 workshops had been coordinated for 634 public officers;  collaborated with the Department of IT for 15 IT training sessions;  approved 10 Public Officers to pursue the CMI Level 5 Diploma in Management and Leadership;  coordinated the Excellence in Governance Training which was for Public Service leaders for Permanent Secretaries and Deputy Secretaries;  coordinated a Buddy Training Programme which was part of the Department of Human Resources On Boarding Programme;  coordinated specialised training for Government Departments;

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 presently in the process of coordinating DMV’s Customer Service Training which would be held on 10th December, 2014;  coordinated First Aid and Fire Safety Training for Teachers in August in collaboration with the Department of Disaster Management and the Fire Department; and coordinated a Business Writing Workshop for the Public Works Department.

267.

The CTO further added that five Public Officers had successfully completed

studies in Spring and Summer of 2014, and that there were currently 18 Public Officers who were on Study Leave which included 7 Public Officers who had commenced studies in Fall 2014.

268.

The Chairman opened the floor for Members to ask questions.

269.

The Member for the Third District enquired whether the CTO stated that there

were only 7 persons on study leave.

270.

The CTO clarified that there were 18 persons currently on study leave of

whom 7 persons had commenced studies in Fall 2014.

271.

The Member for the Third District asked what the normal average figure of

persons on study leave.

272.

The CTO stated that she was not sure she understood the question and

enquired if he meant the number of persons who would be on study leave or those persons who would be commencing study leave.

273.

The Member for the Third District stated that he needed to know the number

of persons who proceeded on study leave on an annual basis.

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274.

The CTO stated that currently she was not sure if there was a normal figure

but, in the past, it had been approximately 100 persons. She added that they currently had 18 persons and not more than 25 persons at this point.

275.

The Member for the Third District asked if it used to be approximately 100

persons to which the CTO responded in the affirmative.

276.

The Member for the Third District asked why such a radical shift had

occurred.

277.

The CTO responded that they had budgetary constraints and that had

significantly lessened their ability to be able to send more persons on study leave.

She also stated study leave was granted in accordance with the priority training list as well.

278.

The Member for the Third District asked about the level of applications that

they received.

The CTO responded that they received approximately 10-15

applications per year, and they were vetted to ensure that persons were requesting the priority training areas.

279.

The Member for the Third District enquired, if only 10-15 applications were

received and, how had the number reduced from over 100 to 25.

280.

The CTO queried whether the Member was asking about the number of

applications that they received annually.

281.

The Member for the Third District verified in the affirmative and asked why

the number fell so drastically from 100 to 25.

Page 72 of 289

282.

The CTO stated that she could not speak to why the number of applications

had decreased, but she had assumed that the reason was because of the priority training list. She added that, in the past, persons would just apply for whatever area they felt they wanted to apply for and, having the priority training list in place, it made it more difficult for persons to apply as freely because their areas might not be on the priority training list.

283.

The Member for the Third District asked if someone would just apply and

someone would inform them that that area of study was not on the list. He further enquired if they would have to check the list before they applied.

284.

The CTO stated that that was correct. She explained that what normally

happened was that persons would check the list or they would call the Office and make an inquiry about the areas on the priority training list.

285.

The Member for the Third District stated that he guessed areas such as

Business Administration was no longer on the list. The CTO stated no, but that Management and Public Administration were included on the list.

286.

The Member for the Third District asked about the legal profession.

287.

The CTO responded that, in terms of law, they had asked the Ministries and

Departments to provide them with their priority training areas or to provide their requests, and they had not received requests for law to be placed on the priority training list. She further stated that she knew that law was a priority at the national level.

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288.

The Member for the Third District asked about the medical profession. The

Member stated that he had heard her mention areas of the medical profession but he did not hear her mention doctors.

289.

The CTO responded that, in terms of the medical profession, it would be for

persons who would be working at the Adina Donovan Home, and the areas of study would be Geriatric Nursing and Nursing Administration. She noted that they did not provide training for the BVIHSA or any of the other Statutory Bodies, but only for Central Government.

290.

The Member for the Third District asked whether she would happen to know if

the BVIHSA were sending persons to study medicine.

291.

The CTO responded that, unfortunately, she was not aware of that information,

but knew that persons had the opportunity to apply to the Ministry of Education for national scholarships for medicine.

292.

The Member for the Third District enquired if that would not be the kind of

scholarships the Training Division gave to which the CTO responded in the negative.

293.

The Member for the Third District enquired what was called a National

Scholarship was where you got a certain amount of funding for tuition whether it covered the whole tuition or not.

294.

The CTO responded that that would be through the Ministry of Education.

295.

The Member for the Third District enquired from the CTO whether Central

Government would have those statistics, in order to learn what was going on in the

Page 74 of 289

medical area for doctors and staff within the BVIHSA, or whether he would have to obtain them from the BVIHSA. 296.

The CTO responded that, currently, they did not have that information. She

added that they had not requested it and it had not been volunteered to them.

Subhead 511000 - Personal Emoluments 297.

Territorial Member Archibald C. Christian referenced Subhead 511000 -

Personal Emoluments and noted that there was a significant reduction from $333,700 to $148,400. The Member asked the CTO to shed some light on the matter.

298.

The CTO responded that Subhead 511000 - Personal Emoluments was broken

up across the programmes in Head 2111. The CTO informed that, this year, they had been instructed to ensure that they allotted staff to each of the programmes. She added that it was not a reduction, but had been spread across all the programmes.

299.

Territorial Member Archibald C. Christian stated that it was still in the region

of approximately three hundred thousand.

300.

The CTO stated that they had $148,000 under Head 2111 and under training

expenses they had $174,600.

301.

Territorial Member Archibald C. Christian asked what was the Subhead for

that.

302.

The CTO responded that it was programme 3104.

303.

Territorial Member Archibald C. Christian asked what was the Subhead

number.

Page 75 of 289

304.

The CTO responded 511000, it covered the same Subheads.

305.

The Minister for Education and Culture stated that he had heard the figure of

100 mentioned when the Member for the Third District was speaking. He enquired if the 100 referred to scholarships that were given at one particular time.

306.

The CTO stated that she was referring to scholarships they used to give prior

to the economic challenges and having a priority list in place.

307.

The Minister for Education and Culture sought clarity when the CTO stated

“prior to economic challenges” and enquired what year she referred to.

308.

The CTO responded around 2009.

She added that she thought there was a

reduction in 2009.

309.

The Minister for Education and Culture asked if a priority list had not existed

then.

310.

The AgDHR stated that a priority list did not exist at that time, and that,

unfortunately, at times Public Officers would proceed on study leave, and there were no succession plans in terms of the Officer returning as well as no particular posts. She added that this process was neither directed nor focussed.

311.

The Minister for Education and Culture stated that, from his experience in the

Ministry of Education, they had to put a priority list in place.

The Minister

informed the Committee that the list included doctors in five or six areas and health care was a priority in the list because they want to fund the new hospital. He added that when he came into office there was not a priority list per se and that a number of persons returned with their degrees but they could not find any work which was very distressing. He asked the panel if they had experienced the same problems

Page 76 of 289

when for instance a priority list was not in place and persons would return and they would perhaps had to assume the same old position, because it did not have any space in the Public Service for them.

312.

The AgDHR responded that that was absolutely correct, for there was

frustration within the Service as officers completed studies in various areas and there was not a plan to place them in their field prior to them going away to study.

She added that it did not happen in all cases, but quite a few officers had been affected.

313.

The Minister for Education and Culture asked the AgDHR if she would concur

that it was in the best interest of the Service and a better use of the people’s money, even though they were sending fewer people, to send persons in the areas that they really needed the expertise.

314.

The AgDHR responded that that was correct.

315.

The Minister for Education and Culture stated that they were essentially on the

right track with what they were doing now to which the CTO responded in the affirmative.

316.

The Member for the Third District noted that lesser persons were being

educated than in the past, and he enquired whether it was Government’s current policy that someone could work, upon return, within the Community and they did not necessarily have to work for Government.

317.

The CTO responded that that was a policy of the Ministry of Education. She

added that those students had a territorial bond, whereas once public officers were processed through the Training Division, they were required to return and work for the Government Training Division. The CTO also noted that there was a succession Page 77 of 289

plan in place that, once they proceeded on study leave, it was expected that they would return to a particular Department.

318.

The Member for the Third District asked if it was now Government’s position

that they would not send an individual to College to return as a lawyer and work in Immigration.

319.

The CTO responded that, if anyone was proceeding on study leave to study

law, they would have to come back and work in the Attorney General’s Chambers or the Director of Public Prosecutions Office. She added that they could not return and work for another Department or Ministry.

320.

The AgDHR added that it was possible, based on the Ministry’s or

Department’s need, for an Officer to return to their substantive office and if there was some relevance to their studies and the previous area that they worked in. She stated that they were not educating less Public Officers. She noted that there were different means in which to educate Public Officers by ensuring that there was continuous professional learning and development.

She added that they were

encouraging professional attachments, and there were Officers who had worked in the private sector and had returned to Government. She also stated that In-service Training had been utilised and they had also brought facilitators from the UK to provide specialised training.

Subhead 526110 – Domestic Training 321.

The Minister for Education and Culture referenced Subhead 526110 –

Domestic Training and enquired whether the amount of $313,000 would cover what the AgDHR spoke about.

322.

The CTO stated that Domestic Training would cover that.

Page 78 of 289

323.

The Minister for Education and Culture stated that, for the edification of

Members and perhaps speaking from the Ministry’s perspective, the Training Division trained persons who were in the Government Service and the Ministry of Education issued scholarships to persons who were not Civil Servants.

324.

The CTO stated that that was correct.

325.

The Minister for Education and Culture stated that the Training Division

would look at the needs within the Government Service and the Ministry of Education would look at needs of the Territory.

326.

The CTO stated that that was correct.

327.

The Minister for Education and Culture stated that if someone wanted to

become an Accountant or Lawyer and they had not been employed in the Government Service (Civil Service), they came through the Ministry of Education Scholarship Programme and upon return if within a particular period approximately three months, if they could not offer them a job in the Government Service they could seek employment in the private sector. He enquired if that was the policy.

328.

The Member for the Third District stated that there were circumstances where

the Training Division had processed persons for study leave and they could not return because there was no place for them in the Service. He asked whether the CTO was aware of such instances, and indicated that he would furnish a list to her.

329.

The CTO responded that this had not occurred in recent times, and it had not

been the case since she had been at Training.

330.

The AgDHR stated that, for the last three years they had implemented, as part

of the application process, that anyone who was seeking a Government Scholarship

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through the Training Division, was required to have make a recommendation from the person who headed their Department. Additionally, she explained that, if the Officer was changing their field of study, the receiving Department, the new area in which that Officer intended to work, there had to be a succession plan for that Officer. She added that that was how they had closed the gap in ensuring that, upon the Officer’s return, there was a plan and a post for that officer to return to.

331.

The Minister for Education and Culture enquired whether the CTO found that

their Foreign Scholarship Programme was much more effective now, than what they had before when they were able to send away more persons, because they were now able to focus on what the needs were.

332.

The CTO responded that she would say so because they focussed on the

priorities.

333.

Territorial Member Archibald C. Christian asked whether the Training

Division would cover someone who wanted to complete an online course as part of their personal enrichment.

334.

The CTO responded in the affirmative. She further stated that they had the

Study Leave Assessment Board. In addition to that, she informed that they had the attachment programme and the Employee Development Programme that would be launched early next year where they would be looking at persons who would be completing online studies and they could apply through that programme as their budget allowed.

335.

Territorial Member Archibald C. Christian asked what was the name of the

programme.

336.

The CTO responded the Employee Development Programme.

Page 80 of 289

337.

The Member for the Eighth District asked, in terms of the online studies and

the credibility of some of these online programmes, how was the assessment being done.

338.

The CTO responded that they currently had three persons who were

completing online studies and they evaluated their programmes by ensuring that they attended an accredited institution and they had to complete the programmes’ contents. She noted that it was not as popular as the traditional programmes, and they also ensured that the Heads of Departments reviewed the content of the programme to ensure that it was in line with what was needed for the Department or Ministry.

339.

The Chairman thanked the members of the panel for appearing before the

Committee.

Page 81 of 289

HEAD 2112

DEPARTMENT OF DISASTER MANAGEMENT

Present: Mr. David Archer

Permanent Secretary, Deputy Governor’s Office (PSDGO)

Ms. Sharleen Dabreo

Director, Disaster Management (DDM)

Mrs. Kara Penn-Stoutt

Finance and Planning Officer, Deputy Governor’s Office (FPODGO)

340.

The Chairman welcomed the panel to the 2015 Standing Finance Committee

Deliberations and asked them to state their names and positions for the record.

341.

The Chairman apologised to DDM for the long wait and asked whether there

was a presentation that she would like to make to Members.

342.

The DDM presented a comprehensive report stating her challenges in 2014

and outlining her plans and programmes for 2015. The Committee noted the good work the DDM was doing.

343.

The Chairman thanked the panel for attending before the Committee.

Page 82 of 289

HEAD 2113

SUPREME COURT

Present: Mr. David Archer

Permanent Secretary, Deputy Governor’s Office (PSDGO)

Mrs. Erica Smith-Penn

Ag. Registrar, Supreme Court

Ms. Sarah Benjamin

Deputy Registrar, Supreme Court

Mrs. Kara Penn-Stoutt

Finance and Planning Officer, Deputy Governor’s Office (FPODGO)

344.

The Chairman welcomed the panel to the 2015 Standing Finance Deliberations

and asked them to state their names and positions for the record.

345.

The Chairman asked the Ag. Registrar if there was a short presentation that

anyone on the panel would like to make.

346.

The Ag. Registrar made a presentation to the Members and highlighted the

following:  that, as the official Court Office for the three divisions of the High Court, they continued to assist the Courts;  that, additionally, other than the normal flow of cases, there were no backlog of cases waiting to be heard;  that judgments were being delivered on time;  that the Commercial Court and all the other Courts continued to have a steady flow of matters to process; 347.

The Ag. Registrar stated that the warehouse project which was the archives

had improved and persons who needed to use the documents that had been in the Registry for years could access them electronically. She added that they were

Page 83 of 289

inputting machines so that they could have continuous scanning going forward. She further stated that the Mediation Programme was progressing well and they had just trained a cohort of 37 persons in the Territory and she was hopeful that, out of the 37, quite a number of persons would be included on the mediation roster, thereby allowing more cases to be referred to mediation.

348.

She further stated that they had done quite a bit of work in court reporting and

had been able to reduce the back log of cases that were before the Appeals Court.

She also noted that they had prepared proposed fee increases that were in the pipeline.

Subhead 551210 – Grants to Caribbean International Organisations 349.

The Ag. Registrar added that one of the challenges was that, financially, they

were a bit stretched as most Departments. She mentioned their contribution to overseas organisations where there seemed to be a commitment of 1.8 million EC dollars which was equivalent to $ 727,000 US dollars – Subhead 551210 – Grants to Caribbean International Organisation. For the current fiscal year, she stated that they would be challenged in meeting that amount because the appropriations were below that and, as such they would be hard pressed to meet their commitments at the turn of the year.

350.

The Member for the Third District enquired what they were getting for the

money that was noteworthy.

351.

The Ag. Registrar responded that she would like to draw a quick reference to

what she had mentioned before in terms of the cases that were going through the system. She explained that they continued to enjoy a robust legal system where matters that were being brought to the fore, whether it be criminal or commercial.

Page 84 of 289

Additionally, she noted that even their Civil Courts were doing very well in processing cases very quickly.

352.

The Member for the Third District indicated that he was making reference to

the $1.2 million dollars that had to be paid to Organisations.

353.

The Ag. Registrar responded that the figure was being paid to the Eastern

Caribbean Supreme Court which was the headquarters for the court system. She also noted that the Chief Justice sat in the headquarters and that was what our head of Government undertook on behalf of the Territory.

354.

The Member for the Third District enquired if that was our contribution to the

Eastern Caribbean Supreme Court.

355.

The Ag. Registrar responded in the affirmative.

356.

The Ag. Registrar clarified that it was not merely a contribution, but it

comprised a number of things in terms of personal emoluments for the Judiciary for there were three Resident Judges’ upkeep, accommodation, electricity and all of those things, so it was not just moneys that were sent out, for they were using it in the Territory on a daily basis.

357.

The Minister for Health and Social Development made reference to the

allocation in the Budget that she had mentioned was short. The Minister indicated that he had understood from the Minister of Finance that Departments/Ministries were given the right to put moneys where they wanted and enquired if there was no other place that could make up the difference.

358.

The PSDGO responded in the negative.

Page 85 of 289

359.

Territorial Member Archibald C. Christian asked which line item represented

the Judge’s salary.

360.

The Ag. Registrar stated that it was under 3010 Contribution to Eastern

Caribbean Supreme Court Subhead 511150. She affirmed that a portion was also in Commercial Court.

361.

Territorial Member Archibald C. Christian asked for the Subhead number

under the Supreme Court.

362.

The Ag. Registrar responded that it was under Subhead 511150 in Commercial

Court and under Supreme Court it was broken down under the Contributions to Eastern Caribbean Supreme Court 511150.

363.

Territorial Member Archibald C. Christian asked for the reason for keeping the

Subhead if it was broken into segments.

364.

The Ag. Registrar responded that the Financial Secretary would be able to

assist better. However, she stated that, in terms of it being a full programme, under Supreme Court all of the expenditures were kept together there because most of the expenses were for that section. She also stated that it was just the Commercial Court that would probably have that one item.

365.

Territorial Member Archibald C. Christian made reference to page 142 of the

Governor’s Group Report where the Ag. Registrar had listed a number of challenges and, on page 141, a number of achievements. The Member noted that one of the achievements was the Court Reporting where they had made some improvements based on a regime that was implemented since at the start of 2014-2015. He also added that one of the challenges was that they needed a number of Court Reporters.

Page 86 of 289

366.

The Ag. Registrar responded in the affirmative.

367.

Territorial Member Archibald C. Christian enquired about the number of

Court Reporters needed.

368.

The Ag. Registrar responded that they had requested two additional Court

Reporters and one Scopist. She stated that, presently they had one Scopist who had commenced studies in September 2014. She informed the Committee that they may be aware that court reporting was one of the priorities and, in order for them to be able to meet the demands, they needed to expand the Unit so that they could cope with those demands on a daily basis.

369.

Territorial Member Archibald C. Christian enquired from the Ag. Registrar if

she had stated that they had one person in training and was requesting funding for another person in this Budget.

370.

The Ag. Registrar confirmed that it was two posts. She added that they had

proposed to fill the post temporarily, by way of strategy, until that Officer returned and then that Officer would assume the post. She further noted that they had another Officer, so there were two Officers in training.

371.

The Chairman thanked the panel for attending before the Committee.

Page 87 of 289

HEAD 2114

CIVIL REGISTRY AND PASSPORT OFFICE

Present: Mr. David Archer

Permanent Secretary, Deputy Governor’s Office (PSDGO)

Mrs. Stephanie Benn

Registrar General, Civil Registry and Passport Office (RG)

Mrs. Kara Penn-Stoutt

Finance & Planning Officer, Deputy Governor’s Office (FPODGO)

372.

The Chairman welcomed the panel to the proceedings and asked them to state

their names and positions for the record.

373.

The Chairman asked the panel if there were any presentations to be made to

which the RG answered no.

374.

The Chairman then asked Members to pose their questions to the panel.

375.

Territorial Member Archibald C. Christian asked about the public response on

the increased fees for the passport. The RG stated that no negative feedback had been given.

376.

The Member for the Third District asked if a child born out of wedlock to a

BVIslander father and non BVIslander mother could obtain a passport.

377.

The RG stated that the British Nationality Act was changed in 2005 and any

child born after could acquire the status of their father and that any child born prior to that would have to complete the registration process.

Page 88 of 289

378.

The Member for the Third District enquired of the status a child born out of

wedlock to a BVIslander mother and non-BVIslander father. The RG stated that the child could acquire status at any time.

379.

The Member for the Third District stated that there was a clear discrimination

against men in that Law to which the RG agreed.

380.

The Member for the Third District asked the RG to explain the Registration

process.

381.

The RG stated that the child must be living in the BVI for ten years without no

more than ninety days absence, had to attend school, had to have no criminal record, and pay the registration fee. She stated that, before, there had been requirements for the parents but now they were only for the child.

382.

The Member for the Third District asked if the registration process could be

done any time during the child’s life.

383.

The RG stated that it must be the first ten years of the child’s life, and that, if

the child left the Territory and returned at age 12, he or she would have to be in the Territory for three consecutive years. She stated that the time the child left the Territory would be calculated.

384.

The Member for the Eighth District asked for the purpose for the calculations.

He presented a scenario as to, if the child left at birth and returned at age twelve and stayed for the three consecutive three years, whether or not the child would be qualified for the registration process.

385.

The RG stated that the child would have broken their residency and would

have to wait the required ten years.

Page 89 of 289

386.

The Member for the Third District asked for an explanation as to why the men

were denied the privilege and it was granted to women.

387.

The RG said that a lot had changed globally in that, when a person was born,

the rights went to the men and not to the women and when that changed it became a domino effect in other areas and the BNA was updated.

388.

The Member for the Third District asked where were Virgin Islands passports

issued to which the RG answered in the BVI. 389.

The Member for the Third District asked if the current place of issue was

likely to change and should be expected when this occurred.

390.

The RG stated that it would change in 2015 and an exact date could not be

given because the dates kept shifting, but that the exact date would be finalised in an upcoming meeting.

She also stated that it was going to be challenging for the

customers in terms of a time factor, and that there would be a turnaround time of two weeks.

391.

The Member for the Third District asked if it would be the new place of issue

would be Washington DC to which the RG stated that it would be the UK. 392.

The Member for the Eighth District asked if there would be a cost increase.

The RG said she would like to see an increase in the cost because the BVI would lose revenue and would have to pay HMPO and the provider of the system separately.

393.

The Member for the Third District asked if a person wishing to apply for a

passport would they still have to come to the Passport Office.

Page 90 of 289

394.

The RG stated that it would have two phases: phase one being the manual

stage that would last for at least 6 months; and phase two which was the electronic phase. She explained that all the OTs did not buy into the system at the same time so they had not been given confirmation to start personalising the system. She added that it would be one centralised system in Ottawa, Canada, by a company called World Reach, and then transmitted to another hub in the UK. 395.

The Member for the Third District asked if she was referring to the electronic

phase to which the RG answered yes. The RG stated that, in the manual phase, persons would submit to the Passport Office and the applications would be mailed via DHL. 396.

The Member for the Third District asked if after the six months everything

would be done electronically to which the RG answered yes.

397.

The Member for the Third District queried how a person who had never used a

computer in his life, acquire a passport.

398.

The RG said that the person applying would still have to come to the Passport

Office and the staff at the Passport Office would process the online application.

399.

The Member for the Eighth District stated that there was an increase in the

cost for a passport from $40.00 to $100.00 and the additional $25.00 is an application fee which.

400.

Territorial Member Archibald C. Christian asked about the potential loss of

revenue after shifting overseas. The RG stated that they would lose all revenue except the application fee.

Page 91 of 289

401.

Territorial Member Archibald C. Christian asked about the amount of revenue

for Virgin Islands Passports.

402.

The RG stated that the revenue for the Passport Office was approximately $

600,000.00 per annum.

403.

The Member for the Third District asked if the figure included UK passports.

The RG informed the Member for the Third District that they no longer dealt with UK passports.

404.

The Member for the Eighth District referred to the increase in fees outlined,

and queried the total cost to produce the passports. The RG stated that the total cost was over $ 200 and the cost for the consumer was $125.00.

405.

The Member for the Ninth District asked who had fixed the cost of the

passport to which the RG had stated Cabinet.

406.

Territorial Member Archibald C. Christian asked for the revenue for the

performances of marriages and whether the number had decreased. The RG stated that marriages had decreased.

407.

The Chairman thanked the panel for appearing before the Committee.

Page 92 of 289

HEAD 2115

MAGISTRACY

Present: Mr. David Archer

Permanent Secretary, Deputy Governor’s Office (PSDGO)

Mrs. Eunice Crawford

Court Manager, Magistracy (CM)

Ms. Kisha Donovan

Senior Administrative Officer, Magistracy

Ms. Connie Gumbs

Accounts Officer, Magistracy

Mrs. Kara Penn-Stoutt

Finance and Planning Officer, Deputy Governor’s Office (FPODGO)

408.

The Chairman welcomed the panel to the 2015 Standing Finance Committee

Deliberations and asked the panel to state their names and positions for the record.

409.

The Court Manager (CM) made a presentation to the Committee by referring

to the Appeals process, and noted that the appealing of a case was a part of natural justice and the current trend was that, irrespective of any side losing, an appeal was filed.

She stated that Appeal cases presently outnumbered the number of

preliminary inquiries that they had at the Magistracy. She also stated that last year a submission had been made for the provision of a court recording system, and they had been unsuccessful. Therefore, trials were still being recorded manually, which in turn had to be transcribed, and that increased the workload of an already overburden system. She also informed the Committee that there were two Courts that sat simultaneously on a daily basis while the Court sittings in Virgin Gorda occurred weekly. She further added that the request for additional personnel had also not materialised, despite that however, they had been accused as the reason for the delay in the processing of magisterial appeals. She stated that the work had increased proportionately but nothing was done to address the much needed human resources to facilitate any of their processes. As a Department, she stated that they continuously looked for means to ensure efficiency in their processes. She also Page 93 of 289

stated that they tried to avoid employee burnout and to effectively serve their customers which entailed employees working beyond normal working hours inclusive of weekends.

410.

Despite the constraints, however, the CM informed that they continued to turn

around the payment for the child support cases in a 24-hour basis. She relayed that one of the goals they hoped to achieve before the end of the year was to further educate the public on the maintenance process in terms of the application, what happened when a person defaulted, and the warrant stage. She stated that another main area that they had sought last year was in terms of the security at the Court.

They had fenced the court with an electronic gate system. The fencing project was to provide better security of the compound of the Court.

411.

The Member for the Third District referred to the granting of bail in the

Magistrate’s  Court and queried, when someone was asked to put up a surety in the form of property, whether that person was required to provide proof of ownership of the property in the form of a deed or a title.

412.

The CM responded that it depended on the sum of bail involved; if it involved

excessive sums, they would need to prove that they could actually cover the sum stated especially in the event that a person absconded. She added that, at the end of the day, the Court would still have to be able to get the money if the person did not meet all the terms and conditions of the bail set out in the form.

413.

The Member for the Third District queried what amount of money was

referred to as excessive sums.

414.

The CM responded that, based on the seriousness of the crime, the bail could

be in the range of $100,000 or above.

Page 94 of 289

415.

The Member for the Third District enquired whether the procedure was

standard for everyone.

416.

The CM responded that that was a decision that was made by the Judicial

Officer who would be on the bench at that time.

417.

The Member for the Third District stated that it had been brought to his

attention that an anomaly existed regarding the application form for renewing a liquor license or obtaining a liquor license.

He noted that there was a form,

referred to as Schedule 2 in the Ordinance, that had been used in the past and published at the Inland Revenue Department. He added that persons were being told that the form was no longer in use and had been given another form which required a Notary Public to sign and it contained other aspects that were not in the Schedule. He queried whether the Law had been amended and who amended it.

418.

The CM responded that, in relation to the liquor license, she could not speak to

an amendment of the legislation. Regarding the form, she explained that, for many years, a number of persons had been applying for liquor licenses in the names of persons who were deceased as well as signing on behalf of the deceased persons.

She added that, in an effort to clarify exactly who was the holder of the license, it became necessary for various amendments.

419.

The Member for the Third District stated that the form was a legal document

made by the Legislature and that the law required an individual to fill it out. He stated that no one could amend that but the Legislature.

420.

The CM responded that she could have a discussion with the Attorney General

who could advise the Judicial Officer, which was the Senior Magistrate.

Page 95 of 289

421.

The Member for the Third District stated that that would wipe them out

completely depending on what the Attorney General said. He asked for the record to reflect that, if the Schedule in the Law was as he saw it and the Law had not been amended, no one could amend the Law.

He also stated that they were

disenfranchising and inconveniencing numerous persons. He added that December 1st was approaching and everyone had to complete their applications or renewals and the form asked for information that were not in the Law and stated that it had to get fixed in short order.

422.

The CM responded that a meeting had been held with various governmental

Departments including Inland Revenue, Town and Country Planning, Trade Department among others, in terms of what would be necessary to amend the actual form in getting exactly what was required in terms of the license.

423.

Territorial Member Archibald C. Christian enquired who had authorised the

amendments to the form to Schedule 2 based on the law.

424.

The CM responded that she was not certain that was a question that she could

respond to.

425.

Territorial Member Archibald C. Christian asked for the record to reflect that

the person responsible for the change could not make changes to a document that had been approved by the lawmakers. Additionally, he stated that the public may not have been given ample time to respond and get accustomed to the new form.

He further added that one of the requirements was that persons had to include the block and parcel number of the property. He stated that, in the event the premises were rented, the landlord may not be willing to supply the block and parcel information; if the latter was not provided on the form, the application for operating from that premises would be denied.

He noted that those were the type of

challenges they had with the changes, and they needed to be remedied.

Page 96 of 289

426.

The PSDGO responded that it was a very critical point and his Office was not

involved with the changes being implemented. However, as they had already begun to look at the changes, he gave his assurance to obtain the right legal opinion to support what actions would go forward and ensure that the public was well aware of what needed to transpire.

427.

Territorial Member Archibald C. Christian stated that he appreciated that but,

as they spoke, there would be persons applying for renewals. He asked what was going to happen tomorrow morning when the applicants visited the relevant Office and the current situation still applied.

428.

The PSDGO responded that he could not speak for the Magistrate regarding

the changes made. He noted that the main issue was whether the changes made had been made legally.

He added that, in terms of the changes, the law stated that

someone could not operate from any premises without permission from the Town and Country Planning Department. He also stated that, if they were utilising a rented premise, they would have to ensure that the landlord had given them permission to operate a bar or a club and that would be demonstrated in their lease.

He clarified that the component of a Notary Public was to ascertain that the person who was swearing by signature was actually the person who was alive.

429.

The Member for the Third District stated that the point was really being

missed, and reiterated that this was a Law and only the persons who made the Law could amend it. He added that, if it was Regulations, it would have to be amended

by Cabinet; if it was subsidiary legislation, it would have to be considered by the House of Assembly. He emphasised that they had a responsibility to those persons whom the changes affected.

430.

The PSDGO responded that the point was not missed, but that it was the

overarching point.

Page 97 of 289

431.

The Member for the Third District stated that telling the persons about the

benefits or merits of having these questions on the form was not of any use to them right now.

432.

The PSDGO responded that the point was well taken.

Subhead 511000 – Personal Emoluments 433.

Territorial Member Archibald C. Christian referenced Subhead 511000 –

Personal Emoluments and requested an explanation for the increase of about $80,000.00. He enquired if they had a new Magistrate or an Additional Magistrate.

434.

The CM responded that, if they recalled last year, they had incorporated the

Additional Magistrates, and the sum was allocated from within their budget itself to accommodate the salaries for these Additional Magistrates that were employed at that time.

435.

Territorial Member Archibald C. Christian sought confirmation for the above

to which the CM responded in the affirmative.

436.

The Member for the Sixth District enquired how badly the Office was

understaffed.

437.

The CM responded that there were days when she had to leave her desk to

assist elsewhere within the Department.

She stated that they were grossly

understaffed and had asked for three new positions last year, which they were still seeking, namely Case Manager, Administrative Officer and a Court Clerk. She informed the Committee that they were not new positions. She explained that, last year, they had submitted information to the Ministry of Finance showing within their budget where they had made savings or cut costs in terms of their operating

Page 98 of 289

expenses to accommodate the positions. She concluded that they just wanted to regularise the positions.

438.

The Member for the Sixth District enquired, if they received the three

positions, whether it would alleviate the workload. The CM responded yes.

439.

The Member for the Sixth District responded that she thought it was

something that needed to be reviewed because it was the third year the CM had been asking for help with no end in sight. She held the view that, if they had to continue working on weekends, they needed to be compensated for the work if they were not going to get the extra people.

440.

Territorial Member Archibald C. Christian stated that, despite the challenges

that the Magistrate’s Court was experiencing and continued to experience, it seemed to him from reading the Magistrate’s Court Report that 2014 was not a bad year in terms of achievements.

441.

The PSDGO asked if the regularisation of the positions would be handled with

the Ministry of Finance. He noted that it was not new money, but last year they had the savings and it took a while to get it regularised. He added that they were not asking for new positions, but that it was just what they did last year was being reflected a year later.

442.

The Ag. Budget Coordinator responded that the Ministry of Finance would

consider all Court requests for the creation of new posts, upgrades etc at a later date.

443.

The PSDGO responded that that sounded like the answer for persons who

were asking for new posts. He explained that, last year, they had identified savings in their budget and it was agreed on record that those savings could go towards these positions. He stated that the verbatim record would show that. He added that,

Page 99 of 289

throughout the year, they had not been able to facilitate it, so a year later they were just trying to put in place what had already been agreed on record last year.

444.

The Ag. Budget Coordinator responded that they understood the position and

would have discussions with them.

445.

The Chairman thanked the panel for attending before the Committee.

Page 100 of 289

HEAD 2116

COMMERCIAL COURT

Present: Mr. David Archer

Permanent Secretary, Deputy Governor’s Office (PSDGO)

Mrs. Erica Smith-Penn

Ag. Registrar, Supreme Court

Ms. Sarah Benjamin

Deputy Registrar, Supreme Court

Mrs. Kara Penn-Stoutt

Finance and Planning Officer, Deputy Governor’s Office (FPODGO)

446.

The Chairman noted for the record that the same panel remained for the

Commercial Court as was for the Supreme Court.

447.

Territorial Member Archibald C. Christian enquired if any changes had been

made to the Commercial Court rates in terms of increasing the fees.

448.

The Ag. Registrar responded that those fees were in the pipeline. In terms of

all the ground works being done as far as the Office of the Chief Justice was concerned, she stated that the Cabinet papers were being prepared. She also noted that they were in the process of doing consultations with the Bar so that those fees would be introduced.

449.

Territorial Member Archibald C. Christian stated hopefully by 2015. The Ag.

Registrar responded yes. She further added that, with the introduction of those fees, the Court could be self-sufficient.

450.

The Deputy Speaker and Member for the Fifth District asked if they had seen

an increase in activity of the Court.

Page 101 of 289

451.

The Ag. Registrar responded that the Commercial Court continued to do a lot

of work at that level of the High Court and, in addition, they were seeing increased work at the Court of Appeal level. She informed that it was well known that the business of the High Court was intended to look at the legal cases in the Territory, and that the Court of Appeal had to sit in two panels because of the volume of work.

452.

The Member for the Third District asked if it was not the intent of the OECS

that this court would be the Commercial Court of the Caribbean Supreme Court.

453.

The Ag. Registrar confirmed this and stated that it was the only Court in the

Eastern Caribbean Supreme Court and it was recognised as the Court.

454.

The Member for the Third District stated that he had heard that other

jurisdictions were considering the establishment of their own or establishing one Court. He was not sure if it was their own or just one of many to come, but that that would make us not being the Commercial Court but one Commercial Court in the system.

455.

The Member for the Third District stated that he had heard that, with the new

fee structure or the proposed fees, it would become self-sufficient.

456.

The Ag. Registrar explained that recently they had a case that should have

lasted a total of 8 days at $1,000.00 per day, and the matter had been settled in short order.

457.

The Member for the Third District enquired whether the potential was still

there. The Ag. Registrar responded that the potential was very much there.

458.

The Chairman thanked the panel for appearing before the Committee.

Page 102 of 289

ATTORNEY GENERAL’S CHAMBERS

HEAD 2117 Present:

Mr. David Archer

Permanent Secretary, Deputy Governor’s Office (PSDGO)

Mrs. Joann Williams-Roberts

Ag. Attorney General, Attorney General’s Chambers (AG)

Ms. Janelle Hodge

Assistant Secretary, Attorney General’s Chambers (AS)

Mrs. Kara Penn-Stoutt

Finance and Planning Officer, Deputy Governor’s Office (FPODGO)

Mrs. Juana Samuels-Murry

Administrative Officer, Attorney General’s Chambers (AO)

459.

The Chairman welcomed everyone and asked them to give their names and

positions to which they complied.

460.

The Chairman gave apologies for the Minister for Education & Culture, who

was overseas, Hon. Leader of Opposition, and the Hon. Member for the First District, who was not well.

Subhead 528230 – Legislative Drafting 461.

Territorial Member Archibald C. Christian enquired whether the process for

Subhead 528230 - Legislative Drafting had been completed or whether it was ongoing.

462.

The Ag. AG stated that the captioned Subhead 528230 referred to Legislative

Drafting within the Attorney General’s Chambers. She added that the law revision project would be discussed under Head 2119. She explained that Cabinet had made a decision to use the Budget Head for the Law Reform Commission, to fund the Law Revision project.

Page 103 of 289

463.

Territorial Member Archibald C. Christian noted that the allocation had been

over half a million dollars in 2014 and only $ 6,000 for 2015. He also noted that there was no increase in the Law Reform Commission’s allocation and enquired whether there was something that was not happening anymore.

464.

The Ag. AG stated that the Law Revision project was ongoing and it was a

phased project with another year remaining. She also stated that there had been no budgetary allowance for 2014, and that $ 522,500 was needed to complete the project. She informed that some moneys had been taken from the AG’s Chambers to fund some contracts and it had been promised that the moneys would be returned to the Law Revision project. She added that the Law Revision project was lacking some funds and it would be further discussed under Head 2119. She reiterated that the budget referred to drafting within the AG’s Chambers for the division headed by the Parliamentary Counsel which was completely separate from the Law Revision project.

465.

The Deputy Premier enquired how much of the Attorney General’s role was

technical (legal aspect) and how much was an administrative role.

466.

The Ag. AG stated that the AG’s role was defined under section 58 of the

Constitution and that the AG was the principal legal adviser to the Government.

467.

Territorial Member Archibald C. Christian noted the following vacancies: one

Principal Crown Counsel, two Senior Crown Counsels, two additional Senior Crown Counsels, and one Clerical Officer. He enquired how these positions would be filled.

468.

The Ag. AG said that they were challenged for staff in the Drafting Unit,

upper management for the Civil and Litigation Unit, and the SAO/PA to the AG. She stated that advertisements had been issued and recommended had been made

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for three positions.

She also stated that

suggestions had been made for the

Parliamentary Division and the Civil Litigation Division. She added that a vacancy existed for a Law Librarian and a recommendation had been forwarded to the Judicial and Legal Services Commission which would be an external hire.

469.

Territorial Member Archibald C. Christian enquired whether the persons

recommended to fill the positions were local or would be recruited from overseas.

470.

The Ag. AG stated that the recommended candidates for the Civil and

Litigation Unit were on island and the candidate for the Drafting Division was an overseas candidate.

471.

The Assistant Secretary stated that, on the administrative side, there were

vacancies for a Senior Administrative Officer/PA to the AG, an additional Senior Administrative Officer and one Clerical Officer, and that recruitment would take place in January 2015.

472.

The Member for the Fifth District asked who would conduct the interviews for

the vacancies.

473.

The Ag. AG stated that the interviews for the vacancies in Civil Litigation had

been conducted by herself along and the Chief Parliamentary Counsel. Additionally, the Ag. Ag further stated that herself along with the Chief Parliamentary Counsel and others comprised the interview panel.

474.

The Assistant Secretary stated that the administrative support staff would be

interviewed by herself and the AG. She further stated that a recommendation had been submitted to the Judicial and Legal Services Commission for the Law Librarian post, but no interviews had been conducted as yet.

Page 105 of 289

475.

The Member for the Fifth District stated that she hoped that these positions

could be filled with persons within the Territory even if it meant promoting persons from other Government Departments. She added that sometimes there was no upward mobility in some Departments and persons may be looking forward to an opportunity for a promotion.

476.

The Chairman thanked the panel for attending.

Page 106 of 289

HEAD 2118

POLICE

Present: Mr. David Archer

Permanent Secretary, Deputy Governor’s Office (PSDGO)

Mr. David Morris

Commissioner of Police, Royal Virgin Islands Police Force (CoP)

Ms. Gale Wheatley

Business Support Director, Royal Virgin Islands Police Force

Mrs. Kara Penn-Stoutt

Finance and Planning Officer, Deputy Governor’s Office (FPODGO)

477.

The Chairman welcomed the panel to the 2015 Standing Finance Committee

Deliberations and asked them to state their names and positions for the record.

478.

The Commissioner of Police presented a comprehensive report, stating his

challenges in 2014 and outlining his plans and programme for 2015. The Committee noted the good work the CoP was doing.

479.

Territorial Member Archibald C. Christian thanked the CoP for the detailed

and comprehensive report, but that he would have preferred to receive such a report prior to his appearance before the Committee. The Member noted that the Royal Virgin Islands Police Force had been affected by financial constraints, but that they had to make the best with what they had so that the peace and security of this country could be realised.

480.

The Member stated that he had a fundamental problem with maintenance of

buildings throughout Government establishments. Since he had been there, he had suggested that persons, heads of departments whoever needed to reflect on what would be considered a realistic amount of money to maintain buildings and property. He was not sure whether he was getting through to anyone but he hoped Page 107 of 289

that at some point people would realise the importance. He added that because when you have the closure of the West End Police Station the question he had to ask was whether somebody had seen the building would realise the importance of maintenance.

In reference to the closure of the West End Police Station, he

wondered whether anyone had noticed that the building had been deteriorating to a state where it now required over two hundred thousand dollars to fix it. He also noted that this had resulted in that community being unsafe due to the lack of Police presence.

481.

The CoP responded that the building did not just suddenly close down, but that

he had made a conscious decision to close it due to the unhealthy working and living environments for the Officers. He totally agreed with the Member that what was required in the police estates, as with any other public building, was an annual maintenance plan. He stated that the difficulty was that of reflecting a realistic maintenance budget because, at the end of the day, they were dealing with buildings that dated back to the 1970’s and 1980’s. He informed that they were desperately trying to maintain the East End Police Station and the Road Town Police Station all of which were built on top of existing structures. The Anegada barracks and Police Station were recently completed.

482.

The COP added that their maintenance budget was not reflected financially,

based on the requirements to keep all their buildings in the condition that was required for occupation and working environments for the Police Officers. He stated that a mould inspection had been recently conducted at the Road Town Police Station.

483.

Territorial Member Archibald C. Christian noted that the budget for 2015 was

not much different from 2014. He queried how much more money would be required to accomplish the things that he had mentioned in his list

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484.

The CoP responded that he was asking for $227,000.00.

485.

Territorial Member Archibald C. Christian enquired if that was in addition to

the $11,793,000, and the COP responded in the affirmative.

486.

The Member for the Fifth District made reference to the recruitment in the

Force based on the information presented, and noted that that had been one of the troubled areas for some time.

487.

The Member for the Eighth District enquired about the current demographics

of the Force.

488.

The CoP responded that the Force comprised of 20% BVIslanders and the

remainder was from other islands. He agreed to provide the Committee with a breakdown.

489.

Territorial Member Archibald C. Christian thanked the CoP for keeping the

Territory safe given the constraints under which he was doing so. He hoped that the Committee could accommodate the CoP as best as they could based on the constraints that they also had. He extended his best wishes to the membership of the Royal Virgin Islands Police Force.

490.

The Chairman thanked the panel for appearing before the Committee.

Page 109 of 289

HEAD 2119

LAW REFORM COMMISSION

Present: Mr. David Archer

Permanent Secretary, Deputy Governor’s Office (PSDGO)

Mrs. Joann Williams-Roberts

Ag. Attorney General, Attorney General’s Chambers (AgAG)

Mrs. Layla Jones

Senior Administrative Officer, Law Reform Commission (SAO)

Mrs. Kara Penn-Stoutt

Finance & Planning Officer, Deputy Governor’s Office (FPODGO)

Ms. Janelle Hodge

Assistant Secretary, Chambers (AS)

Mrs. Juana Samuels-Murry

Administrative Officer, Attorney General’s Chambers (AO)

491.

Attorney

General’s

The Chairman welcomed persons attending and requested that they gave their

names and positions to which they complied.

492.

Territorial Member Archibald C. Christian enquired about the current

functioning of the Law Reform Commission, and its future plans for the next two to three years.

493.

The Ag. AG said that the plan for the Law Reform Commission had been the

decision of the Government, and that Cabinet had approved its function to be that of a hub for the Law Revision Centre. She stated that, primarily, the staff and other resources of the Law Reform Commission were being utilised for this function. She added that the Law Revision Act (No. 5 of 2014) had been passed and, under the guidance of the AG, the project had been moving forward.

494.

The Chairman thanked the panel for appearing before the Committee.

Page 110 of 289

HEAD 2220

PREMIER’S OFFICE

Present: Mr. Brodrick Penn

Ag. Permanent Secretary, Premier’s Office (AgPSPO)

Mrs. Elvia Smith-Maduro

Deputy Secretary, Premier’s Office (DSPO)

Mr. Jamal Jones

Finance and Planning Officer, Premier’s Office (FPOPO)

495.

The Chairman welcomed persons present and asked them to give their names

and positions to which they complied.

496.

The Ag.PSPO stated that he wished to make a couple of observations in terms

of the Premier’s Office projections for the priorities for 2015. He said the Premier’s Office did a lot of good work in relocating the Status Unit for immigration processing into the Premier’s Office. He said the Premier’s Office planned to continue the work by implementing a database management programme to handle the processing for which they would require funding.

497.

The Ag. PSPO said that the Premier’s Office was taking a look at tourism

from a holistic perspective, and one of the initiatives was to develop a visitors management policy to have visitors disbursed more sustainably across the tourism sites in the BVI. He stated that the Premier’s Office wished to develop a strategy to manage such sites, including the promotional aspect. As such, he hoped that the Premier’s Office would find additional funding within the Budget. He said that some Members were aware of the sporting facility at the Greenland Stadium Development that the Government had committed $1 million towards, and the Budget had a $ 500,000 allocation. He said that, if possible, the funding could be

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increased to align with the Government’s commitment to develop the infrastructural works.

498.

The Ag. PSPO stated that the Premier’s Office had completed tremendous

work in relation to financial services, and he had made presentations to Members about some of the developments that they wanted to achieve within that industry.

He, therefore, sought funding for the implementation of a Development Unit (business and product), and putting a framework in place for specialised legal drafting.

499.

The Ag. PSPO said that two other priorities were to improve the public

relations, communication and marketing sectors, and develop an aircraft registry.

He informed that the Premier’s Office had made commitments to engage a public relations firm to cover the US, UK and the Asian regions. He added that funding was needed to vigourously pursue the development of the aircraft registry. He stated that Government had recently committed to a subsidy to improve airlift for transportation from Antigua to Beef Island and funding was required.

500.

The Ag. PSPO informed that the BVI was due to host the European Union

Overseas Countries and Territories (EUOCT) forum in February 2015. He added that the Premier, as the Chairman of OCTA, represented all the Overseas Countries and Territories for the U.K., France and the Netherlands.

It was therefore

imperative for funding to be provided.

501.

Territorial Member Archibald C. Christian asked whether the Ag.PSPO could

elaborate on the airlift from Antigua to Beef Island, and enquired how many carriers were involved and the duration of the subsidy.

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502.

The Ag. PSPO said that he would allow the Tourist Board to discuss this

matter further. He stated that the arrangement had been completed so that greatest coverage could be provided during the high season. He added that it had commenced in November for a one-year period and the carrier was VI Airlink.

503.

The Chairman thanked the panel for attending.

Page 113 of 289

HEAD 2221

BVI SHIPPING REGISTRY

Present: Mr. John Samuel

Director, BVI Shipping Registry (DBVISR)

Mr. Brodrick Penn

Ag. Permanent Secretary, Premier’s Office (AgPSPO)

Mrs. Elvia Smith-Maduro

Deputy Secretary, Premier’s Office (DSPO)

Mr. Jamal Jones

Finance and Planning Officer, Premier’s Office (FPOPO)

504.

The Chairman welcomed persons present and asked them to give their names

and positions for the record to which they complied.

505.

The Director said that the BVI Shipping Registry had gained success with two

important initiatives; one being the relocation of one of the Surveyors to the London Office which would improve the Shipping Registry’s exposure, extend their marketing and make the Registry more accessible and cost-competitive; the other involved the Shipping Registry receiving approval from the UK to become a full Category One Shipping Register (effective 17th October, 2014) which meant that they could register ships of any size and were no longer restricted to certain types and sizes of ships.

Subhead 528299 – Other Consultancy Subhead 528330 – Removal of Derelict Vehicles 506.

Territorial Member Archibald C. Christian congratulated the Director on these

accomplishments and he (the Member) hoped to see the benefits to the Territory.

507.

The Member referred to Subhead 528299 - Other Consultancy and asked for

an explanation for the increase to $ 404,600. He also enquired about Subhead 528330 - Removal of Derelict Vehicles ,and asked if there were any plans to

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remove the derelict boats at Baugher's Bay as the funds allocated in the amount of $2,500 did not seem to be sufficient.

508.

The Director said that, as part of the programme to relocate one of the

Surveyors to the London Office, they had to incur additional costs related to his compensation in order to ensure that he was no worse off while living in the UK; this had included an adjustment for the exchange rate and the cost of living; and they had not received an explanation for this change from the Ministry of Finance for the difference of $ 100,000, but it was to cover that initiative.

509.

The Director said, with regard to Subhead 528330 - Removal of Derelict

Vehicles, that that was not the correct description for the Subhead. He explained that that amount of money related to work for incidents that may occur within the BVI waters. He stated that they would not know what situations would arise but, if additional funding was needed, they would approach the Ministry of Finance and find a suitable solution. He informed that he had assisted the Ports recently in assessing tenders for the removal of ships in Baugher's Bay, and he understood that the Board had met recently to discuss this matter. He clarified that the Ports handled the aspect of removing derelict ships.

510.

The Premier asked the Director to explain to the Committee the benefits of

being approved as a Category One Shipping Registry.

511.

The Director replied that the approval of Category One provided the

opportunity for the Department to earn significantly more income, and that the primary targets were now the mega yachts and recreational vessels. He explained that, being able to register commercial ships, bulk carriers, ships, vessels, freighters, increased the potential yield that the Shipping Registry could earn.

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512.

The Minister for Health and Social Development asked what was the revenue

and expenditure for the Shipping Registry for 2014.

513.

The Director replied that the revenue was $597,000 and expenditure was $1.4

million. He stated that the Registry had challenges collecting revenue, and they had been negotiating and requesting for the installation of an accounting software package, so that they could prepare invoices and track receivables. He estimated that there was about $ 500,000 that need to be collected.

514.

The Member for the Eighth District asked about the problem in collecting

revenue.

515.

The Director said that each vessel on the register was required to pay an

annual fee to be maintained on the register. He informed that about 4,000 boats were included on the register and they collected the fees passively. He added that when persons needed to conduct a transaction, or needed a transcript, the Shipping Registry did not have the software to deal with the invoices and to track the receivables; this resulted as a difficult in managing the receivables.

516.

The Member for the Eighth District asked when the funds were due to be

collected.

517.

The Director responded that the fees were due on the anniversary of the

registration of the vessel, but reiterated that they were not equipped to track the information readily.

518.

The Member for the Eighth District asked how was the information tracked.

519.

The Director once more repeated that they were not in a position to track the

registration of the vessels, and they needed to update the database to deal with

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bigger ships. He also stated that they had asked for funding, but it had not been approved.

520.

The Member for the Eighth District said that 4,000 vessels were not difficult to

track and, in the absence of having a system, they should consider tracking administratively. He advised that invoices should be sent out annually, and asked whether there was a penalty for non-payment of fees.

521.

The Director said there was no penalty for non-payment of fees, and they

could not remove them from the Registry for non-payment of fees because, in many case, the mortgage was tied to the vessels and the financial institutions depended on this information for registration.

He said that they had received

suggestions to move to a registry with an expiry date for a five-year term for registration, and to build the annual fee into the five-year cost which would eliminate that issue.

522.

The Member for the Eighth District asked how he managed the process

regarding additions to and deletions from the Register.

523.

The Director stated that they had to tabulate the data manually because the

database did not readily provide the information, in terms of who was current, and they had challenges with that process.

524.

The Minister for Health and Social Development asked what percentage of the

boats were legally registered.

525.

The Director said that the 4,000 that he had mentioned earlier were

documented and legally registered. He said that White Bay, Road Harbour and Gorda Sound were the BVI Ports of Registry and, although some vessels painted one of those ports on their stern, it did not mean that they were registered. He

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added that commercial vessels trading in foreign ports would need to register but, if they were not classified as commercial, it was optional.

526.

The Minister for Health and Social Development asked whether vessels were

required to show their registration or license when they entered foreign ports and also upon their return to the Territory.

527.

The Director said that vessels may not be required to submit documents to

show that they were registered, but that it depended on the enforcement agency.

528.

The Chairman thanked the panel for attending the meeting.

Page 118 of 289

HEAD 2222

CENTRAL STATISTICS OFFICE

Present: Raymond Phillips 529.

Director of Central Statistics (DCS)

The Chairman welcomed the DCS and asked him to state his name and

position for the record, to which he complied.

530.

The Member for the Second District enquired about the actual population of

the Virgin Islands, and asked the DCS to give a breakdown.

531.

The DCS advised that the population following the 2010 census was over

28,000. He stated that he had not done a projection of the population for 2014 but, based on his experience, he estimated it to be in the vicinity of 30,000. In breaking down the population by nationality and country of birth of individuals, the DCS stated that the census accounted for 61% non- nationals and 39% nationals. He noted that, in the four-year span, there would not have been a considerable change in the breakdown, observing that in 2001 the breakdown was 58% non- nationals and 42% nationals, and there had only been a slight change from year to year.

532.

Territorial Member Archibald C. Christian thanked the DCS for the

completion of the 2010 census which provided valuable information regarding the population and housing in the Territory.

He asked whether any lessons were

learned from the exercise which spanned three years or more, and what could be done to enable completion of the reports in a faster time, or what challenges were faced that might have impeded the process.

533.

The DCS informed that the census exercise was completed every ten years, as

it was very expensive and difficult to coordinate. He noted that the main challenge was collecting the data which involved getting every individual in a household to

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answer 117 questions.

He added that a number of individuals would not be

cooperative or proved to be difficult with disclosing information. He advised that everything had to be kept in context because the information had to be collected and that, in itself, could take almost a year. He further stated that other challenges experienced during the exercise included the terrain of the Territory, as some of the homes were difficult to access, and the completion of the exercise during the hurricane season in which the weather, at times, delayed the process.

534.

The DCS stated that, after the data collection process and the information was

received at the Department, there were a number of other processes that had to be carried out which included coding, corrections and editing. He advised that those processes were lengthy to complete before the automation process could take place.

He also pointed out that, at times, the staffing complement was inadequate and he had to recruit additional persons to assist.

535.

He further stated that the automation process itself did not take a very long

time as the information was scanned; however, after that process, they had to engage in consistency checks to ensure accuracy of the information.

536.

The DCS continued that, while he was not trying to make any excuses for the

lengthy process, he was aware that other Territories in the Caribbean that carried out census exercises around the same time, did not release the results from their censuses as it was also taking them a long time to issue their final report.

537.

The Minister for Communication and Works asked whether it was possible for

the data to be collected electronically to which the DCS replied that he had never tried that process but was aware that it was tried in other countries. He was not aware of any country that presently collected data electronically.

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538.

The Members had no further questions and the Chairman thanked the DCS for

appearing before the Committee and for the information shared.

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HEAD 2223

IMMIGRATION DEPARTMENT

Present: Mr. Brodrick Penn

Ag. Permanent Secretary, Premier’s Office (Ag PSPO)

Mr. Ian Penn

Ag. Chief Immigration Officer (AgCIO)

Mrs. Elvia Smith-Maduro

Deputy Secretary, Premier’s Office (DSPO)

Mr. Jamal Jones

Finance and Planning Officer, Premier’s Office (FPOPO)

Mr. Charles France

Accounts (AcctO)

539.

Officer,

Immigration

Department

The Chairman welcomed the panel and asked them to state their names and

positions for the record, to which they complied.

540.

The Ag. CIO gave a brief overview of the Immigration Department, before the

Members posed their questions.

541.

The Ag. CIO said that the Immigration Department had a negative perception

in the eyes of many, but it would be transformed into that which was positive by advancing to a level where it would be praised for the services it delivered. He noted that Officers would have to display attitudes that are respectful and professional and that they must be competent and not settle for mediocrity. He pointed out that unprofessional behaviour had heavily undermined the Department for many years and reform was urgently needed. He said that the Officers ' attitudes towards their work must be positive and they must perform with pride and dignity, and communicate effectively. He added that Officers would be evaluated by their Supervisors semi-annually, and that he would ensure that performance management forms be amended to reflect a rating for greeting visitors with a smile, being clear and unambiguous in communication, being consistent with treatment of customers,

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using discretion wisely when possible, processing passengers within a reasonable time frame, being firm, respectful and cordial, being humble at all times, and becoming genuinely interested in people and reflecting the Territory’s culture and heritage when dealing with customers which were attributes that all Immigration Officers should possess.

542.

He said that the Immigration Department was linked to the Territory’s

economy as it contributed indirectly to the industry in the sense that people looked at it to help generate revenue through border entry processes at all the ports of entry and at the processing unit where it facilitated requests for permission to reside and work in the Territory. He said that Immigration was the mirror through which people looked at the Territory and Officers must display impartiality and a professional manner at all times. He said that, as the top manager, he understood where the BVI was headed and intended to act accordingly by looking at the problems prevailing in the country, crimes, and illegal entry to ensure that those who were fit and proper were granted leave to land in the Territory, fully protecting the borders to ensure safety and security of residents and locals alike. He said the Department would collaborate with other key Departments such as Trade, Police, Customs and Civil Registry to foster economic prosperity. He said the onus was on him to ensure the Department’s reputation was what it was supposed to be by ensuring residents and locals had a good experience in at all ports of entry and to avoid bad impressions when dealing with the public.

543.

The Ag. CIO referenced three initiatives, two of which were associated with

staffing that was submitted for the 2015 budget. He said that they requested the creation of a Senior Administrative Officer post to regularise an officer in a Surveillance Officer post.

He said he also requested the creation of four

Immigration Clerk posts to be attached to the processing unit to enable Immigration Officers currently assigned to the processing unit to be re-assigned to their regular duties as Immigration Officers at the ports where their assistance was very much

Page 123 of 289

needed. He stated that, if he had to choose two of the three initiatives, he would choose the two relating to the staffing matters.

544.

Territorial Member Archibald C. Christian commended the Ag. CIO for his

overview which had highlighted various initiatives that he intended to undertake during his tenure. He stated that he was in agreement with the Ag. CIO that the Immigration Department was the face of the Territory.

545.

The Minister for Communications and Works wished the Ag. CIO well in his

assignment.

546.

The Chairman thanked the Ag. CIO for appearing before the Committee and

for the information shared.

Page 124 of 289

HEAD 2224

INFORMATION AND PUBLIC RELATIONS

Present: Mr. Brodrick Penn

Ag. Permanent Secretary, Premier’s Office (AgPSPO)

Mrs. Arliene Penn

Director of Communications (DC)

Mrs. Elvia Smith-Maduro

Deputy Secretary, Premier’s Office (DSPO)

Mr. Jamal Jones

Finance & Planning Officer, Premier’s Office (FPOPO)

Mr. Cryton Browne

Accounts Officer, Information & Public Relations (AcctO)

547.

The Chairman welcomed the panel and asked them to state their names and

positions for the record, to which they complied.

548.

The DC highlighted two dire needs of the Department for the 2015 budget.

She advised that, in order to meet the Government’s several demands, the Department included the purchase of Macintosh computers in their budget for consideration. She further advised that the Department’s PC computers could not support the simultaneous running of the Adobe suites.

549.

The DC stated that her team, at times, experienced multiple crashes per day,

forcing them to begin their work again from scratch. She reiterated that members of staff take their personal Macintosh computers work to mitigate those dilemmas in order to meet the demands of the workload. She said that the Mac computers were more favourable in the communication field as they were used during training of the officers. The Macs are designed to provide advance graphics, greater and faster performance and memory.

Page 125 of 289

550.

The DC also stated that the video, graphic and editing programmes were

outdated, and could not meet the demands for recording and producing surmountable events that they had on a weekly basis. She expressed that they needed to be updated to enable the work to be on par with the industry. She also stated that the constant usage had caused deterioration, and compromised the quality of production.

551.

In terms of broadcasting, marketing, and advertising, the DC said that cutting

the budget would mean discontinuation of a number of traditional and promotional programmes, only airing on one television station two days per week for a half hour, and they would not be in a position to pay for live simulcasting. She said those programmes would have to be funded by the respective Ministries that had advertising budgets. She also advised that a cut in the printing vote would mean discontinuation of in-house printing and possible outsourcing of works by Departments or they would have to supply the Department with toner to complete the works. She concluded by saying that she hoped the Department’s needs would be considered as they continued to strive to communicate Government’s business.

552.

The Premier said that he appreciated the concerns of the DC and would take

them into consideration.

553.

The Members had no questions and the Speaker thanked the DC for her

presentation and for appearing before the Committee.

Page 126 of 289

HEAD 2225

TOWN AND COUNTRY PLANNING DEPARTMENT

Present: Mr. Brodrick Penn

Ag. Permanent Secretary, Premier’s Office (AgPSPO)

Mr. Gregory Adams

Chief Planner, Town and Country Planning Department (CP)

Mrs. Elvia Smith-Maduro

Deputy Secretary, Premier’s Office (DSPO)

Mr. Jamal Jones

Finance and Planning Officer, Premier’s Office (FPOPO)

554.

The Chairman welcomed the panel and asked them to state their names and

positions for the record, to which they complied.

555.

Territorial Member Archibald C. Christian asked the CP how many

applications had been approved for 2014, and how the numbers compared to 2012 and 2013.

556.

The CP stated that the number of applications approved was in the mid-240s

which were relatively on par with the number in the past two years, but he did not have the actual number of those approved for the year.

557.

Territorial Member Archibald C. Christian enquired as to whether the

Department had sufficient Inspectors to undertake proper inspections of the developments taking place, especially those on the Sister Islands.

558.

The CP advised that, especially on the Sister Island of Virgin Gorda, when

they conducted routine checks, there were some developments that had not been approved. He held the opinion that it was a lack of the Department’s presence on Virgin Gorda that lead to some of the illegal development activity. He advised that the Department had recently embarked on a public awareness education campaign

Page 127 of 289

with the Information and PRO Department that would take at least six months, and it was hoped that it would yield some results on what constituted development and the procedures that should be followed. He said that he had also redeployed some Officers from other Units in the Department to assist with the monitoring.

559.

Territorial Member Archibald C. Christian asked whether there were any other

problems that may be impacted by the budget.

560.

The CP said that there was a lack of aerial photographs because they were still

using the 2003 photography software and a request had been made in the budget for an upgrade. He stated that aerial photography not only aided his Department, but several agencies relied on that information including Survey, Land Registry, Inland Revenue and Conservation and Fisheries.

561.

The CP replied that the cost of the equipment was around $200,000 and it

would cost about $100,000 to get it to the Territory for mobilisation. He stated that the cost for funding the equipment was requested through the Capital Budget in the Premier’s  Office.

562.

The Premier asked the CP whether there was anything that could be done to

prevent undermining of properties as it was costing the Government and something should be done to stop this problem.

563.

The CP stated that the undermining of properties was a very real issue and that

he had made two site visits with Disaster Management where this issue was a problem. He said the problem arose when individuals built homes that were too big for the lots. He stated that the Department requested site profiles when processing applications to show what the site should look like after it was excavated but, many times, they received very sketchy information, and they had to make judgment calls as to whether or not they were appropriate.

Page 128 of 289

564.

Territorial Member Archibald C. Christian asked whether any public

awareness campaigns were being conducted to educate the public on the manner on how sites should be excavated.

565.

The CP advised that the current campaign included what constituted

development, which included excavation of the site, and that it should not happen without the requisite approval.

566.

The Minister for Communications and Works enquired as to whether persons

could be fined for not getting the proper approvals, and whether the Department had a close working relationship with the Building Authority. He noted that request for huge walls were increasing and something more aggressive needed to be done as it was becoming a very costly issue.

567.

The CP advised that the Department had the power within the Planning Act to

issue fines, but, unfortunately, it required a conviction in Court before the fines were deemed payable. He expressed that, through the CBD loan programme, the Department had been working on the Regulations that needed to be introduced with the Planning Act. He advised that he had met with the consultant last week and recommended on-the-spot ticketing schemes where fines would have to be paid on the spot and this would hopefully deter some of the illegal activities. He hoped to have the revised Regulations completed in the next three months so that the amendments could be forwarded to Cabinet for approval.

568.

The CP further advised that the Department had a good working relationship

with the Building Authority and they had monthly pre-meetings which also included representatives from PWD to discuss all the applications, and their advice formed part of the recommendations in the application process. He said they also attended the Planning Authority meetings to advise as well. He said there ought to be a formal register of architects, engineers and contractors which outlined who were

Page 129 of 289

eligible to practice as some of them lacked the relevant experience and should not be submitting or performing any works.

569.

The CP said that he had discussions with the Planning Authority and they

intended to transform the approval system and move toward a permit system where Planning approved the concept of the drawing and the individual would receive permits to develop each phase of the works.

He stated that, by doing the

development incrementally, it allowed for better monitoring. He also felt that, if all the inspectorate from the various Authorities and Agencies were combined and cross-trained, it would have enough personnel to monitor developments without getting new hires.

570.

The Minister for Communications and Works also asked whether the planning

approval required testing of the soil.

571.

The CP advised that they used the Hazard Vulnerability Assessment (HVA)

which mapped the soil type with Disaster Management, and they could determine the landslide possibility based on the slope and the soil type. He stated that, if developments were near ghuts or on steeper slopes, they \were required to do the HVA study.

572.

The CP further advised that, in order to stop illegal developments, contact had

to be made with the offending property owner who would be issued with a stop or compliance notice. He stated that the owner would be given a chance to cease the development and make arrangements for compliance.

He stated that, if the

homeowner was found not to be in compliance, an appeal could be made to the tribunal and, if the refusal was upheld, then the development was deemed illegal and they would be given a certain amount of time to remove the structure. He said that there was a need for better collaboration between the DPP and the Town and Country Planning Department.

Page 130 of 289

573.

The CP further stated that all properties in the Territory that constituted

development came under the Planning Act, and that in the town area where rent is high, other structures were being used to conduct business, so a structured plan need to be addressed to accommodate such small businesses.

574.

The Chairman thanked the panel for appearing before the Committee.

Page 131 of 289

HEAD 2226

TRADE AND CONSUMER AFFAIRS

Present: Mr. Brodrick Penn

Ag. Permanent Secretary, Premier’s Office (AgPSPO)

Mrs. Karia Christopher

Director, Trade and Consumer affairs (DTCA)

Mrs. Elvia Smith-Maduro

Deputy Secretary, Premier’s Office (DSPO)

Mr. Jamal Jones

Finance and Planning Officer, Premier’s Office (FPOPO)

575.

The Chairman welcomed the panel and asked them to state their names and

positions for the record, to which they complied.

576.

The DTCA did not have a presentation, but noted that she had only been in the

position for three weeks and had noticed that the Department lacked a proper marketing and public relations budget. She believed that one of the reasons that she was hired was to have some investments done in the Territory on the local, regional and international levels.

She stated that it could only be accomplished if the

Department had a strong marketing plan to allow for the marketing of the Territory abroad and advertising what we had to offer. She emphasised, once more, that this would require a functional marketing relations budget.

577.

The Member for the Second District asked whether a submission had been

made to the Ministry for marketing to which the Director advised that she had not made a submission.

Subhead 528110 – Marketing and Advertising 578.

The Chairman made reference to the Budget and stated that $ 10,000 had been

allocated in Subhead 528110 – Marketing and Advertising.

Page 132 of 289

579.

The DTCA felt that marketing was a huge priority for her and those funds

were insufficient for international and regional advertisements to market and sell the BVI from an investment point of view on a level that had never been done.

580.

The Member for the Second District enquired as to whether there was a

marketing plan.

581.

The PSPO informed that the Director would like to place a strong focus on

marketing and driving investments into the Territory which should be the key function of the Department instead of just the issuance of trade licenses. He said that it was not just a plan but a recognition that there needed to be a greater marketing effort of having inward investments, so she was requesting any additional support that could be given to execute her plan.

582.

The Member for the Fifth District said that she would like to learn more of

what the programme entailed.

583.

The DTCA stated that the Department was just focused on trade licenses and

she would like to change that to bring more investments to the Territory.

584.

The Chairman thanked the panel for appearing before the Committee.

Page 133 of 289

HEAD 2227

BVI INTERNATIONAL FINANCE CENTRE

Present: Mr. Brodrick Penn

Ag. Permanent Secretary, Premier’s Office (AgPSPO)

Mr. Kedrick Malone

Director, BVI International Finance Centre (DBVIIFC)

Mrs. Sylvia Moses

Interim Director, BVI International Finance Centre for 2014 (IDBVIIFC)

Ms. Maritza Mercer

Chief Operations Officer, International Finance Centre (COOIFC)

Mrs. Elvia Smith-Maduro

Deputy Secretary, Premier’s Office (DSPO)

Mr. Jamal Jones

Finance and Planning Officer, Premier’s Office (FPOPO)

585.

The Chairman welcomed the panel and asked them to state their names and

positions for the record, to which they complied.

586.

As the DBVIIFC did not have a presentation the Chairman asked the Members

to pose their questions. The DBVIIFC advised that he had only been on the job for three days and was still in the learning process, and thanked the interim Director for the hand-over thus far.

587.

The Minister for Natural Resources and Labour welcomed the new Director

and wished him well in his new assignment. He felt he (the Director) brought a good set of skills and had hit the ground running. The Minister asked the Director his thoughts on having the name of the Department changed to International Business Centre for which the response was discussed off the record.

Page 134 of 289

588.

The Chairman also welcomed the new Director and wished him much success.

589.

The Members had no further questions and thanked the panel for appearing

before the Committee.

Page 135 of 289

HEAD 2228

BVI INTERNATIONAL AFFAIRS SECRETARIAT

Present: Mr. Brodrick Penn

Ag. Permanent Secretary, Premier’s Office (AGPSPO)

Mrs. Sylvia Moses

Director, BVI (DBVIIAS)

Mrs. Elvia Smith-Maduro

Deputy Secretary, Premier’s Office (DSPO)

Mr. Jamal Jones

Finance and Planning Officer, Premier’s Office (FPOPO)

590.

International

Affairs

Secretariat

The Chairman welcomed the panel and asked them to state their names and

positions for the record, to which they complied.

591.

As the DBVIIAS did not have a presentation the Chairman requested that the

Members pose their questions.

592.

The Members posed no questions for the record, and the Chairman thanked the

panel for appearing before the Committee.

Page 136 of 289

HEAD 2329

MINISTRY OF FINANCE

Present:

Mr. Neil Smith

Financial Secretary, Ministry of Finance (FS)

Mrs. Maria Thomas

Finance and Planning Office, Ministry of Finance (FPOMOF)

593.

The Chairman welcomed the panel and asked them to state their names and

positions for the record, to which they complied.

594.

The Minister for Health and Social Development noted that the FS did not trim

the Ministry of Finance’s budget.

595.

The FS advised that there was “never any fat” in the Ministry of Finance’s

budget.

596.

The Deputy Premier noted that the projected revenue for 2014 as of 20th

November, 2014 was less than what was actually projected in the budget for 2014.

597.

The FS stated that they projected the budget not to be $302 million that was in

the approved budget but based on the performance thus far it would be somewhat less than that at about $ 297.6 million. He said that as of November 20, revenue collected was a little over $ 217 million. He said they expected to collect another $ 80 Million before the end of the year in which about three quarters of those funds would be from Financial Services and the remainder from Customs duties.

598.

The Members had no further questions for the record and the Chairman

thanked the panel for appearing before the Committee and for the information shared.

Page 137 of 289

HEAD 2330

CUSTOMS

Present: Neil Smith

Financial Secretary, Ministry of Finance (FS)

Wade Smith

Commissioner, Customs Department (CoC)

Leslie Lettsome

Deputy Commissioner, Customs Department (DCoC)

Aubrey Forbes

Assistant Commissioner, Customs Department, (ACoC)

Gerald Flemming

Ag. Assistant Commissioner, Customs Department (AgACoC)

Shawn Newton

Finance Officer, Customs Department

Marietta Isles

Finance Officer, Customs Department

599.

The Chairman welcomed the panel and asked them to state their names and

positions for the record, to which they complied.

600.

The Commissioner of Customs gave a detailed presentation on the

programmes and challenges faced by Customs, and outlined his plan for the improvement of the Department.

601.

The Committee thanked the CoC for his report.

602.

Some aspects of the report included revenue, operations and administration,

human resources, enforcement, and assurance.

603.

The commissioner stated that the lack of proper accommodations at the Ports

of Entry had created and continued to create major challenges for Customs Officers in the performance of their duties. He voiced his concerns regarding the substantial Page 138 of 289

revenue loss, the inability to properly profile and target travellers, and the safety of arriving passengers and Government personnel at the Ports of Entry.

604.

In the final analysis, the Commissioner reiterated the need for additional funds

as follows:

$ 150,000 to maintain marine assets and vehicles; $150,000 for

printing, vehicles for the CCU Flex Team; the reconsideration of raises for the Officers which had been promised since 2005; increasing the training vote to $100,000; and $ 1.2 million to begin construction of the multi-agency facility at Port Purcell.

605.

The Minister for Health and Social Development enquired as to where the

Customs Headquarters would be built, and the Commissioner replied that the initial proposal was to build it at the Ports Authority in the space which Customs currently occupied, but it was suggested that it be built next to the parking lot at Port Purcell to prevent importers from accessing the dock before clearing their goods.

606.

The Chairman thanked the panel for appearing before the Committee.

Page 139 of 289

HEAD 2331

INLAND REVENUE DEPARTMENT

Present: Mr. Neil Smith

Financial Secretary, Ministry of Finance (FS)

Mrs. Karen Smith-Aaron

Commissioner, Inland Revenue Department (CoI)

Mr. Orris Thomas

Deputy Commissioner, Inland Revenue Department (DCoI)

Mrs. Maria Thomas

Finance and Planning Officer, Ministry of Finance (FPOMOF)

607.

The Chairman welcomed the panel and asked them to state their names and

positions for the record, to which they complied.

608.

The CoI spoke of the challenges of the Department and noted especially the

need to upgrade the software and the collection of revenue. She presented a copy of her presentation to the Members which showed that Inland Revenue represented 18% or $55 million of the 2014 budget, whereas the Registry of Corporate Affairs represented 62% at $186 million and all other Departments represented 20% or $60 million. She said that with very few employees, the revenue analysis showed that they exceeded budget in terms of payroll taxes, the major tax, which was $ 807,000 above what was approved. She said that the majority of the $3.7 million which they collected represented Stamp Duty which they could not really estimate or forecast.

She stated that in the 2015 budget they increased Inland Revenue to 19% or $60, all other Departments to 23% or $70 million and reduce Registry of Corporate Affairs to 58% or $181 million.

609.

The CoI stated that the Department’s goals for 2015 were to challenge the big

tax payer and take cases to court and to perform external audits on tax payers. She noted that the Department had an electronic system, but it was inadequate for their

Page 140 of 289

needs and they required a System Administrator to competently provide reports as they had to compile numerous reports from manual files.

610.

The FS advised that they had been given a mandate to make the processes as

electronic as possible. He said that, within the Inland Revenue Department, it was impossible or extremely difficult for the human resources to manage tax payers on a manual basis, and they were seeking the System Administrator to lead the charge.

611.

The Deputy Premier congratulated the Commissioner and encouraged her to

keep the Department on the right track.

612.

The Chairman thanked the panel for the information shared.

Page 141 of 289

HEAD 2332

INTERNAL AUDIT DEPARTMENT

Present: Mr. Neil Smith

Financial Secretary, Ministry of Finance (FS)

Mrs. Dorea Maduro-Corea

Director of Internal Audit, Internal Audit Department (DIA)

Mrs. Maria Thomas

Finance and Planning Officer, Ministry of Finance (FPOMOF)

613.

The Chairman welcomed the panel and asked them to state their names and

positions for the record, to which they complied.

614.

The Minister for Health and Social Development asked the DIA to provide a

listing of the audits that were carried out or were expected to be performed within the next few months.

615.

The DIA advised that, in 2014, the Department had completed nine audits on

loans to Public Officers with the Ministry of Finance, the MEC Adopt a School Programme, and the Assistance Grants programmes across all Ministries. She stated that they were currently working on the Road Maintenance Programmes with PWD, Elmore Stoutt High School Revenue Accounts, Wickham’s Cay Development Authority, one investigation with Jost Van Dyke Customs and a follow up on the Belonger Application process with the Premier’s Office.

616.

Territorial Member Archibald C. Christian, enquired as to what was the

difference between an audit and an investigation.

617.

The DIA advised that an audit was a planned exercise where preliminary work

was done and the audit was carried out based on the objectives and the scope of the work. She further stated that, like an audit, an investigation was requested and

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occurred only when there was some discrepancy from management and they recognised the need to have it looked at more in depth. She said that, in both instances, there would be conclusions.

618.

The Chairman thanked the panel for appearing before the Committee.

Page 143 of 289

HEAD 2333

POST OFFICE DEPARTMENT

Present: Mr. Neil Smith

Financial Secretary. Ministry of Finance (FS)

Ms. Pascha Stoutt

Postmistress, Post Office (PM)

Mrs. Maria Thomas

Finance and Planning Officer, Ministry of Finance (FPOMOF)

619.

The Chairman welcomed the panel and asked them to state their names and

positions for the record, to which they complied.

620.

The Postmistress gave a brief presentation which highlighted that the Post

Office had lost revenue in sales of apostilles, the sale of postage and terminal dues remittances which was due to the decline in the number of companies that were registered to conduct business in the Virgin Islands, and the rates charged at the Post Office. She advised that, due to the new Universal Postal Union (UPU) rules, in terms of the classification of the countries and the way they were compensated for the delivery of mail, the rates needed to be changed to reflect cost as the current rates were twenty-five years or older. She said that their major trading partners had changed their rates numerous times and they would pay for delivery based on our rates which were very low.

621.

In terms of new spending, the Postmistress advised that they were in need of a

parcel and mail scanner in terms of physical site security and training which were due to the changes of the security mandates of the UPU. She stated that another change had been made in April 2014, which took effect on July 31, to protect the mail supply chain. She advised that the mandates must be implemented in the Territory, particularly the mail scanner, and, if it was not introduced, they would be prohibited from putting the mail on the aircraft. She further stated that, in terms of

Page 144 of 289

ensuring the mandates were kept, the UPU had also implemented a task force to audit member countries to ensure they were up to date and in compliance.

622.

The Postmistress also informed that they needed two new vehicles, one for the

express mail service and the other for the Messenger whose vehicle was ten years old. She advised that the Postman who delivered the regular mail would not be able to do the express mail service, given they were expanding the mail box service. She further noted that the express service was a specialised service and mail must be delivered on time or they would be sanctioned.

623.

The Postmistress noted that the IBIS, GMS are IT based systems and the

Telematics Corporative was a group in the UPU that must join to get the benefits of IBIS and GMS. She stated that they were two quality management systems that must be implemented as they were mandated by the UPU. IBIS had been mandated since 2010 and it still had not been implemented which meant an automatic five percent loss in terminal dues remuneration, but they also had to pay the dispatching countries another five percent if they were not in compliance.

624.

The Postmistress stated that the integration of swift and IPS post, which was a

track and trace system implemented in October, would eliminate the margin of error, both operational and financial, as previously caused by Cashiers having to input the same information numerous times. She added that the system would ensure that all items were shipped and dispatched accordingly.

625.

With regards to human resources, the Postmistress said that the organisational

structure needed to change in order to reflect the number of activities they did. She said that she could not continue as is because of loopholes in the system and a crosssection of duties that needed to be differentiated. She said that they needed one new position of a Business Development Manager to deal with value-added services and for one position of Philatelic Supervisor to be re-named Accounts Manager to

Page 145 of 289

oversee three different types of accounts functions of the BVI Post, namely the Government accounting, postal accounting and commercial accounting.

626.

The Postmistress concluded by stating that the BVI would host the Caribbean

Postal Union (CPU) Conference in 2015 which would comprise of about 50 delegates. As the Conference would be divided, she informed that the Premier would chair the segment for Ministers with responsibility for postal services, and she would be responsible for the post segment. She also reiterated their need for adequate funds to meet their mandates and to be in compliance and eliminate the issues and keep the BVI Post in the highest regard.

627.

Territorial Member Archibald C. Christian commended the Postmistress for

doing a good job, and offered support for her initiatives as best as possible.

628.

The Minister for Health and Social Development asked the Postmistress what

was the date for the CPU Conference, to which she replied that the Conference was slated for September 2015.

629.

The FS advised that, until a few years ago, BVI Post had lost pace with the rest

of the postal administration in the Caribbean region and the rest of the world. He said that the security and border issues needed to be given due attention to ensure secure mandates were met as it could no longer be business as usual.

630.

The Deputy Premier said that the level of enthusiasm of the Postmistress was

highly commendable and praised her for her work.

631.

The Member for the Sixth District enquired about the revenue for E-Zone.

632.

The Postmistress advised that their customer base had grown to about 1,500

and, while they were collecting revenue, air freight was very expensive and they

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needed to make some adjustments. She added that they were now expanding into sea freight so that customers could get a better rate of the cost and services.

633.

The Chairman thanked the panel for the information they shared.

Page 147 of 289

HEAD 2334

TREASURY DEPARTMENT

Present: Mr. Neil Smith

Financial Secretary, Ministry of Finance (FS)

Dr. Sandra Besson

Accountant General, Treasury Department (Acct. Gen.)

Mrs. Maria Thomas

Finance and Planning Officer, Ministry of Finance (FPOMOF)

634.

The Chairman welcomed the panel and asked them to state their names and

positions for the record, to which they complied.

635.

The Minister for Health and Social Development enquired as to whether all the

bills were being paid.

636.

The Acct. Gen advised that they were trying their best to make payments as

funding allowed. She further advised that they had bills from various Departments.

She said that the oldest vouchers within the Treasury Department, that they were aware of, were about 2,400, which were about 120 days old, and amounted to about $ 7 million.

637.

The FS emphasised that they were not always aware of some of the liabilities

and, when Departments incurred a cost, they should put it in the system so that Finance could become aware. He stated that there was not always compliance from Departments.

638.

The Chairman thanked the panel for the information shared.

Page 148 of 289

HEAD 2335

DEPARTMENT OF INFORMATION TECHNOLOGY

Present:

Mr. Neil Smith

Financial Secretary, Ministry of Finance (FS)

Mrs. Annabelle Skelton-Malone

Director, Department of Information Technology (DDoIT)

Ms. Lucia Donovan

Deputy Director, Department of Information Technology (DDDoIT)

Mrs. Maria Thomas

Finance and Planning Officer, Ministry of Finance (FPOMOF)

639.

The Chairman welcomed the panel and asked them to state their names and

positions for the record, to which they complied.

640.

The Director advised that they needed an upgrade for the network; that they

had been on a server since 2003 and, as of June 2015, Microsoft would no longer support that platform which could jeopardise the system and open it up to viruses.

She stated that she had been asking for an upgrade for the past four years, but now it had to be expedited as a matter of urgency. The Director of DoIT further stated that they had undertaken an E-Government initiative under the Premier’s Office lead by the Member for the Eighth District, and Phase one would be launched on 15th December. She said that Phase two of the E-Service where services will be placed on line but that would be launched at a later date.

641.

The Member for the Eighth District said that he supported the request for the

upgrade. He said that, if Microsoft stopped supporting the platform, they would have some serious breaches, including security threats, hacking and viruses, which would put systems in the Government, such as Customs, at risk. With regard to the issues surrounding the bandwidth, he said that they needed to get value for money

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and the new rate was high way robbery. He added that they had to find a way to pressure the company forthwith to deal with the upgrade. He said it was a serious matter and, in order for the infrastructure to run the way it should, the increase in bandwith was necessary especially with the new project coming online.

642.

The Member for the Eighth District commended the Director and her team for

the efficient implementation of the E-Government project which was being handled by her Office.

643.

The FS noted that the upgrades in Post Office and DoIT had to be completed if

they wanted to continue functioning in the next year.

644.

The Premier also congratulated and thanked the Department and his colleague

for their work on the project thus far, and he (the Premier) felt that it was important that the services for government would be improved.

645.

The Chairman thanked the panel for the information shared.

Page 150 of 289

HEAD 2436

MINISTRY OF NATURAL RESOURCES AND LABOUR

Present: Mr. Ronald Berkeley

Permanent Secretary, Ministry of Natural Resources and Labour (PSNRL)

Mr. Joseph Smith Abbott

Deputy Secretary, Ministry of Natural Resource and Labour (DSNRL)

Ms. Louann Hodge

Finance and Planning Officer, Ministry of Natural Resources and Labour (FPONRL)

Ms. Heather James

Senior Lands Officer, Ministry of Natural Resources and Labour (SLO)

646.

The Chairman welcomed the Committee to the Standing Finance Committee

deliberations asked Members if there were any questions they wished to asked the panel.

647.

The Member for the Third District enquired about the availability of

Government lands for the issuance to young people.

648.

The SLO stated that approximately 40 acres of land was available at Spooner's

Estate and 492 acres were available at Great Hill, Virgin Gorda near the Bond area.

649.

The Member for the Third District asked if the land had been earmarked for

distribution. The SLO confirmed.

650.

The Member for the Third District enquired as to whether land was available

in Anegada as well.

651.

The SLO informed that there was land in Anegada, but they were taking a

phased approach in regard to distribution.

Page 151 of 289

652.

The Member for the Third District asked if there were any plans for

Government to purchase any estates for distribution. The PSNRL indicated that no plan existed at this time.

653.

The Member for the Third District asked if there were any offers of sales for

estates on the table and the PSNRL confirmed.

654.

The Member for the Ninth District stated that one of the questions the

constituents in Anegada asked was when would the people in Anegada receive land.

He was aware that the process took time, and he requested information to relay to these constituents.

655.

The PSNRL stated that they were working with a Committee regarding

commercial applications to distribute land. He added that the focus, in terms of residential land, was to sort out Virgin Gorda through the Lands Committee that had been established, and that they had received 400 applications. He informed that, once Virgin Gorda was completed, they would turn their focus on Anegada.

656.

The Member for the Ninth District enquired about young adults who wished to

own land.

657.

The Minister for Natural Resources and Labour stated that, based on

recommendations received from the Anegada Lands Committee, everyone who was entitled to residential land in Anegada was awarded land. He further stated that he was aware of three (3) young adults who were interested and they were encouraged to apply. He also stated that, if the Member for the Ninth District was aware of anyone who was eligible, the Member should encourage them to submit an application for consideration.

Page 152 of 289

658.

The Member for the Third District asked if the MNRL would be responsible

for housing.

659.

The Minister for Natural Resources and Labour indicated that it was a joint

project between the Ministries of Communications and Works, Health and Social Development and Natural Resources and Labour.

660.

The Member for the Third District asked if it would be in train for next year.

661.

The Minister for Natural Resources and Labour confirmed.

Page 153 of 289

HEAD 2437

AGRICULTURE DEPARTMENT

Present: Mr. Ronald Berkeley

Permanent Secretary, Ministry of Natural Resources and Labour (PSNRL)

Mr. Bevin Brathwaite

Chief Agricultural Officer, Department of Agriculture (CAO)

Mrs. Arona Fahie-Forbes

Deputy Chief Agricultural Officer (DCAO)

Mr. Joseph Smith Abbot

Deputy Secretary, Ministry of Natural Resources and Labour (DSNRL)

Ms. Louann Hodge

Finance and Planning Officer, Ministry of Natural Resources and Labour (FPONRL)

662.

The Member for the Third District asked whether the Department of

Agriculture was still assisting farmers, what kind of assistance was being offered, and which sectors of agriculture were the farmers involved in.

663.

The CAO answered that the scope of assistance varied primarily by means of

infrastructure. He further stated that an irrigation system at Paraquita Bay was one source of assistance, and plans had been made for infrastructure support in terms of housing for animals.

664.

In relation to the sectors of agriculture, the Member for the Third District

asked whether the farmers were concentrating on the raising of animals or crops or both.

665.

The CAO stated that the farmers were concentrating more on crops; but that

there had been an upsurge of persons showing interest in poultry and piggery.

666.

The Member for the Third District queried where the products were marketed.

Page 154 of 289

667.

The CAO informed that the products were marketed at the local supermarkets,

butchers and small restaurants and hotels.

668.

The Member for the Third District stated that legislation had been passed

primarily to assist farmers with fencing materials and other matters. He asked for an update on this programme in terms of existence and success.

669.

The CAO stated that the programme still existed, but that a large portion of the

moneys had not been spent on that area; and the Department tried to manage the programme as best as they could.

670.

The Member for the Third District asked what aspect of agriculture was the

CAO involved in.

671.

The CAO informed that the Department operated demonstration lots on

Tortola, Anegada and Virgin Gorda.

He explained that the purpose of the

demonstration lots was to pass on information to the farmers about planting crops.

He stated that a livestock farm was located at Paraquita Bay and they were in the initial stages of establishing a similar farm on Anegada.

The livestock was

primarily to infuse new genetics into the livestock farmers over a period of time.

672.

The Member for the Third District asked about the status of the Virgin Islands

white sheep.

673.

The CAO answered that a large number of VI white sheep had been retained

by the Department and the majority of the sheep owned by farmers throughout the Territory was predominantly white sheep.

674.

The Member for the Third District referred to the livestock pool for

demonstration and asked about the impediment on Virgin Gorda.

Page 155 of 289

675.

The CAO stated that the livestock pool was not for demonstration, and that

animals with pedigree were passed on to the farmers.

He added that the

demonstration was for crops, and the impediment on Virgin Gorda was the location of the holding property and inadequate land space.

676.

The Member for the Third District asked if there was any intention of using

the land in South Sound, Virgin Gorda for agriculture.

677.

The CAO answered that any property in South Sound had not been assigned to

the Department.

678.

The Member for the Third District asked whether the property in South Sound,

where the greenhouses were supposed to be placed, was Government's property.

679.

The PSMNRL answered in the negative.

680.

The Member for the Second District asked if the issues with regard to the

private land owners had been resolved.

681.

The PSMNRL answered that, in terms of lease agreements, the matters had not

been resolved.

682.

The Member for the Third District enquired about equipment for the

Department.

683.

The CAO stated that the Department currently operated two (2) tractors, one

on Virgin Gorda and the other on Tortola.

684.

The Chairman thanked the panel for appearing before the SFC.

Page 156 of 289

HEAD 2438

BVI FISHING COMPLEX

Present: Mr. Ronald Berkeley

Permanent Secretary, Ministry of Natural Resources and Labour (PSNRL)

Mr. Lloyd Williams

Ag. Manager, BVI Fishing Complex (AgMBVIFC)

Mr. Joseph Smith Abbott

Deputy Secretary, Ministry of Natural Resources and Labour (DSNRL)

Ms. Louann Hodge

Finance and Planning Officer, Ministry of Natural Resources and Labour (FPONRL)

685.

The Member for the Third District asked if the substantive holder of the post

had returned to the Fishing Complex to which the PSMNRL answered no.

686.

The Member for the Third District asked, since the Manager had not returned,

when would Mr. Lloyd Williams be appointed as Manager.

687.

The PSMNRL stated that the Ministry had been advised a few weeks ago that

the Manager would not be returning to the post, and discussions had commenced concerning Mr. Williams.

688.

The Member for the Third District asked from where the Fishing Complex

received stock.

689.

The Ag Manager stated that, at the end of September 2014, they had purchased

local fish from BVI waters for the year.

Page 157 of 289

690.

The Minister for Natural Resources and Labour thanked Mr. Williams for the

work that he was doing.

691.

The Chairman thanked the panel for appearing before the SFC.

Page 158 of 289

HEAD 2439

CONSERVATION AND FISHERIES DEPARTMENT

Present: Mr. Ronald Berkeley

Permanent Secretary, Ministry of Natural Resources and Labour (PSNRL)

Mr. Kelvin Penn

Ag. Chief Conservation and Fisheries Officer (AgCCFO)

Mr. Joseph Smith Abbott

Deputy Secretary, Ministry of Natural Resources and Labour (DSNRL)

Ms. Louann Hodge

Finance and Planning Officer, Ministry of Natural Resources and Labour (FPONRL)

692.

The Minister for Health and Social Development asked about the

environmental aspect of the Cruise Pier Development.

693.

The Ag.CCFO stated that he and a Member of the TCPD met at the site and

would be having a meeting with the Cruise Consultant who was involved with the dredging operation.

694.

The Member for the Ninth District asked if something was found that had to

be corrected.

695.

The Ag. CCFO found that there may be a way to have the dredging operations

proceeding speedily. He added that there was no upright operation in terms of the excessive amount of sediment going into the water; but they were trying to have the situation looked at where they could have a faster rate of filling the reclamation to keep the environmental effects at a minimum amount.

696.

The Chairman thanked the panel for coming and giving information.

Page 159 of 289

HEAD 2440

LABOUR DEPARTMENT

Present: Mr. Ronald Berkeley

Permanent Secretary, Ministry of Natural Resources and Labour (PSNRL)

Mr. Joseph Smith Abbott

Deputy Secretary, Ministry of Natural Resources and Labour (DSNRL)

Mrs. Janice Rymer

Ag. Labour Commissioner, Labour Department (AgLC)

Ms. Louann Hodge

Finance and Planning Officer, Ministry of Natural Resources and Labour (FPONRL)

697.

The Chairman welcomed the panel and asked that they state their names and

positions for the record, to which they complied.

698.

The Member for the Third District enquired about the status of work permits.

699.

The Ag.LC informed the Committee that she could provide statistics for 2013

for both the Tortola and Virgin Gorda Offices.

She stated that in, 2013,

approximately 10,000 work permit applications had been processed, eighty (80) persons had been placed and, out of 243 disputes, 200 had been settled.

700.

The Member for the Third District sought clarification on the 10,000 work

permits.

701.

The Ag. LC stated that the figure represented the following five different types

of work permits under the Labour Code.

Renewals New Emergency

Page 160 of 289

Temporary Temporary Periodic 702.

The Member for the Third District asked if permits were issued for one year to

persons coming into the Territory.

703.

The Ag. LC answered yes and that, during 2013, four hundred (400) persons

registered with the Placement Units in Virgin Gorda and Tortola and eighty (80) had been placed.

704.

The Member for the Third District asked the Ag. LC how she reconciled the

fact that she had 10,000 work permits and 400 persons had applied and only 80 had been placed.

705.

The Ag. LC stated that some persons found jobs themselves. She added that

employers were looking for particular skills and were not willing to provide training. She also stated that some applicants changed their phone numbers and did not advise the Department and they were then unable to contact those persons.

706.

The Member for the Third District asked if the Employment Unit was

functioning well to which the Ag. LC responded in the affirmative.

707.

The Chairman thanked the panel for the information that they had provided.

Page 161 of 289

HEAD 2441

LAND REGISTRY

Present: Mr. Ronald Berkeley

Permanent Secretary, Ministry of Natural Resources and Labour (PSNRL)

Mr. Joseph Smith Abbott

Deputy Secretary, Ministry of Natural Resources and Labour (DSNRL)

Mr. Kelvin Dawson

Registrar of Lands, Land Registry Department (Ag.RoL)

Ms. Collette Callwood

Senior Administrative Department (SAONRL)

Ms. Louann Hodge

Finance and Planning Officer, Ministry of Natural Resources and Labour (FPONRL)

708.

Officer,

Land

Registry

Territorial Member Archibald C. Christian sought clarity on when Mr.

Dawson had been appointed as the RoL. 709.

The RoL stated that he had been appointed in 2003.

710.

Territorial Member Archibald C. Christian stated that he was aware that the

Land Registry was embarking on automating the information contained in the Registers. He asked for an update on the initiative.

711.

The RoL stated that the initiative was on hold pending the outcome of the E-

Government initiative, and that the scanning of the documents continued and all transactions that were registered for 2014 had been scanned. He also stated that there was an Officer dedicated to scanning the older documents and, once the Department received the go ahead, they would have information to input into the system.

Page 162 of 289

712.

Territorial Member Archibald C. Christian asked, with the approval of the E-

Government initiative, how long would all of the electronic information be ready for access to the public.

713.

The RoL stated that the programme for the computerisation was currently

being prepared and they were having consultations with a Programmer.

714.

The Member for the Ninth District stated that it was fair to say that the Land

Registry Department staff was very helpful, not only to him, but from what he had seen, to the general public. He held the view that the goodness, pleasantness and helpfulness the Department’s staff provided should be placed on record.

715.

Territorial Member Archibald C. Christian supported the comments of the

Member for the Ninth District. He further stated that he had been a customer of the Land Registry Department for over thirty years and he would like to commend the Department for doing a good job. He described the staff of the Department as being helpful and accommodating.

716.

The Minister for Natural Resources and Labour stated that the computerisation

of the records could have been completed, but it would not have been compatible with other systems in Government. As a result, a decision was taken to hold back on going forward with the project to ensure that it was compatible with the EGovernment initiative.

717.

The Chairman thanked the panel for providing the information.

Page 163 of 289

HEAD 2442

SURVEY DEPARTMENT

Present: Mr. Ronald Berkeley

Permanent Secretary, Ministry of Natural Resources and Labour (PSNRL)

Mr. Joseph Smith-Abbott

Deputy Secretary, Ministry of Natural Resources and Labour (DSNRL)

Mr. Winston Donovan

Chief Surveyor, Survey Department (CSur)

Ms. Louann Hodge

Finance and Planning Officer, Ministry of Natural Resources and Labour (FPONRL)

718.

Territorial Member Archibald C. Christian stated that the Survey Department

had provided a valuable service to the Territory and wished them all the best in the work that they do. He asked for an update on the Area Mapping System.

719.

The CSur stated that a contract was to be signed but, to date, it had been

completed.

720.

The PSMNRL stated that he had spoken with the Director of DDM who had

connected them to someone in Anguilla, and a meeting would be convened to develop a technical document. He added that all the Technical Departments such as DDM, Survey, Conservation and Fisheries and Town and Country Planning etc. would be involved in tweaking the document.

721.

Territorial Member Archibald C. Christian stated that it was important and

timely and that there were many Departments which would benefit from the update, since there had been a lot of development in the Territory since 2002. He also stated that the Mapping System would also assist in developers understanding the limitations they had to work with.

Page 164 of 289

Subhead 521410 – Rent of Vehicles 722.

The Member for the Third District referred to Subhead 521410 – Rent of

Vehicles and asked if the funding in that Subhead was rent of vehicles.

723.

The CSur stated that the funding was for Office rent.

724.

The Chairman thanked the panel for providing the information.

Page 165 of 289

HEAD 2543

EDUCATION POLICY, PLANNING AND ADMINISTRATION

Present: Dr. Marcia Potter

Permanent Secretary, Ministry of Education and Culture (PSEC)

Mrs. C. Jovita Mercer-Scatliffe

Finance and Planning Officer for Ministry of Education and Culture (FPOEC)

Ms. Koreen George

Supervisor of Accounts, Department of Education

725.

The Chairman welcomed the panel to the proceedings and asked the panel to

state their names and positions for the record.

726.

The Chairman asked if there was a presentation for the Committee.

727.

The Permanent Secretary for the Ministry of Education stated that she would

like to take the opportunity to highlight a few things in the Ministry. She stated that the Ministry of Education has continued to do a number of things as they try to fulfill the mandate given to them. She further stated that she wanted to bring to the attention of the Committee that they are currently going through a restructuring process in the Ministry where they are trying to fulfill a mandate that had been given to them many years ago in merging the Department of Education with the Ministry so that there is one Ministry and not a Department and Ministry. She indicated that the merger is in progress and will be done in a phased manner. She noted they hope to begin the merger in January 2015 where they will begin to put the units together. The PSEC indicated that she would also like to highlight the Scholarship Unit that is an important part of the Ministry in which they try to help as many of our citizens to gain tertiary education. She stated that it is heartening to know that there has been an increase in the number of persons who applied to the Student Loan Fund which is a significant help to the Ministry in terms of the amount of money in terms of monies expected to be paid out to students.

Page 166 of 289

728.

The PSEC informed the Committee that the Ministry had been working

closely with the Ministry of Finance on the “Seed Project” which resulted in the budget being presented in a different way as they work along with them to ensure that the Department of Education is fully merged with the Ministry. She indicated that it is their hope that when the merger is complete, the Permanent Secretary would become the overall Accounting Officer instead of having the Chief Education Officer as a separate Accounting Officer. She noted that the schools have all been delineated with a budget assigned to each school and that while the principals are not the accounting officers, they would be aware of the budget that is assigned to their schools and would be working within that framework. In 2015, it is stated by the PSEC that the Ministry expects to launch into a number of initiatives beginning with the Elmore Stoutt High School which is the biggest high school. She further stated that they are aware that a lot of work has been done over the years and noted that there is still much more to be done on the school.

729.

With the growing violence among young people, she indicated that they have

to do more to ensure that the environment is a safe and secure for all persons. She noted that they had wanted to see the perimeter fence secured so that persons who ought not to be on campus can be kept out and that there is a need to seriously look into installing surveillance cameras and such things to curtail the unlawful entry and departure on the campus. The PSEC also noted that they wanted to be able to see what is happening around the campus as students get involved in activities they ought not to be getting into. She indicated that the school lunch programme continues to be something that is very important to the school and that there have seen a significant improvement with the students not going out into the street during lunch hours.

730.

It was also noted by the PSEC that, as they move forward, they must look at

putting in a multi-purpose auditorium (it was noted that it would actually be more than an auditorium as it would be a place where students sit and eat) so that there is

Page 167 of 289

a proper facility to ensure that things are done well and that they were also looking at the health of the students. She indicated that they recognise that there is an issue where junior students are mixed with the senior students and noted that because the school is getting larger, they are looking at the physical separation of the junior and senior students on the compound. She stated that they had looked at a lot of research and have seen that it does make a difference when the junior students are able to develop in their own space and at their own pace rather than being influenced by the senior students.

731.

The PSEC informed the Committee that she wanted to bring two other areas

to their attention. She stated that the Festival and Fairs Committee continues to be difficult for them because they continue to struggle with allocation of funds and that they would have to make some serious decisions on how they deal with the festivals in the Territory moving forward. She noted that the Department of Youth Affairs and Sports is currently without a Director and that the Acting Director has retired.

She also noted that they are in the process of obtaining applications to conduct the interviews in order to fill the post and that they hope to have it filled by January 2015, if not by the end of the year. She stated that the Ministry is planning to totally review of that Department with the aim of developing a strategic plan.

732.

The Chairman thanked the PSEC for her overview of the departments under

the Ministry and opened the floor for questions.

733.

The Member for the Second District indicated that he had two questions and

noted that he would like for the PSEC to give the Committee the benefits of merging the Ministry and the Department of Education. He also enquired about whether any study had been done to determine the population growth of the Elmore Stoutt High School whether it be by birth or by migration.

Page 168 of 289

734.

The PSEC stated that with regards to the merger of the Department and

Ministry of Education, over the years, it had become redundant when speaking of the Department of Education and the Ministry of Education with education being the main portfolio of the Ministry. She indicated that the BVI is probably the only territory with a separation within the Ministry. She noted that the Chief Education Officer is the chief advisor to the Minister on matters of education. She also noted that the way in which the Education Act of 2004 is written, it only speaks to the Ministry of Education and not the Department; taking into consideration that the merger should have taken place before. She indicated that they are seeking to have the units merged so that the right hand knows what the left hand is doing and vice versa so that there would be one Finance Unit, one HR Unit etc. within the Ministry and that they are all working together as a team with no separation of the budget.

735.

The PSEC stated that they want to ensure that they are working together

efficiently and effectively in realising the goals of the Ministry. With regards to the study on the Elmore Stoutt High School, the PSEC indicated that she did not have any figures with her but noted that she could get them from the Acting Chief Education Officer if she has them. She further indicated that, based on what she has seen in terms of documents coming across her desk, it seems as if the growth is largely due to migration. She stated that in the last year they had seen a number of Virgin Islanders returning home and are seeking spaces for their children to get into the secondary school.

736.

Territorial Member Archibald C. Christian stated that in his opinion, the

merger of the Ministry and Department of Education is timely and noted that he was not an expert on whether the merger would work. He asked if there were examples from other places, especially within the Caribbean as to whether this arrangement would be something that works successfully.

Page 169 of 289

737.

The PSEC indicated that all of their research done outside of the Territory has

indicated that other countries have just one Ministry of Education. She stated that she had looked into one other country, which is the Falkland Islands, which has a separate ministry and department and noted that they were seeking to do a merger as well.

Subhead 511130: Personnel (Staff) Salaries 738.

Territorial Member Archibald C. Christian indicated that the budget estimates

for 2015 under Subhead 511130, which is Personnel (Staff) Salaries, shows an increase where the figure is double of what had been given in 2014. He asked if there was anything that was happening in terms of increasing their staff.

739.

The PSEC indicated that there is an increase because of the merger between

the Ministry and Department of Education.

Subhead 521000 -Rent 740.

Territorial Member Archibald C. Christian asked if the same would apply to

Subhead 521000 Rent.

741.

The PSEC responded in the affirmative and stated that he would not be seeing

a separate budget for the administration of the Department of Education and one for the Ministry. She noted that it has all been combined into one.

742.

Territorial Member Archibald C. Christian asked if wherever there were

increases in the budget came as a result of the merger. The PSEC responded in the affirmative.

743.

The Chairman thanked the panel for appearing before the Committee.

Page 170 of 289

HEAD 2544

DEPARTMENT OF YOUTH AFFAIRS AND SPORTS

Present: Dr. Marcia Potter

Permanent Secretary, Ministry of Education and Culture (PSEC)

Mrs. C. Jovita Mercer-Scatliffe Finance and Planning Officer for Ministry of Education and Culture (FPOEC) Ms. Koreen George

744.

Supervisor of Accounts, Department of Education

The Chairman indicated for the record that the members of the panel would

remain the same as the previous Head and that Members should now pose their questions.

745.

Territorial Member Archibald C. Christian asked if the PSEC had stated that

the Department of Youth Affairs and Sports had had a vacancy that was being filled. The PSEC responded in the affirmative and that the position of Director was vacant.

746.

Territorial Member Archibald Christian enquired who was the Director.

747.

The PSEC stated that the post had been advertised and they had received

applications, so they would proceed with the interview process shortly.

748.

Territorial Member Archibald Christian asked if there were many applicants

and whether they were all BVIslanders.

Page 171 of 289

749.

The PSEC indicated that they had received a few applications.

750.

Territorial Member Archibald Christian asked whether they were all

BVIslanders.

751.

The PSEC responded in the negative.

750.

Territorial Member Archibald C. Christian asked if there were a number of

applicants from overseas. The PSEC stated that they had applications from overseas and from within the Virgin Islands.

751.

For the Committee’s clarification, the Chairman enquired about whether the

summation given at the beginning of Head 2543 would suffice for Head 2544 – Youth Affairs and Sports, Head 2545 – Education Quality Assurance and Standards and Head 2546 – Pre-Primary and Primary Education.

752.

The PSEC indicated that she was the Accounting Officer for most of the Units

under the Ministry. She stated that she had given a general presentation for the Ministry which had included some of the Departments.

753.

The Chairman stated that she had asked the question so as to not repeat

herself.

754.

The PSEC indicated that she had said everything and would await questions.

755.

With no further questions for the PSEC under Head 2544, the Committee

proceeded to the next Head which was 2545.

Page 172 of 289

HEAD 2545

EDUCATION QUALITY ASSURANCE AND STANDARDS

Present: Dr. Marcia Potter

Permanent Secretary, Ministry of Education and Culture (PSEC)

Mrs. C. Jovita Mercer-Scatliffe

Finance and Planning Officer for Ministry of Education and Culture (FPOEC)

Ms. Koreen George

Supervisor of Accounts, Department of Education

756.

The panel remained the same as for the previous Head.

757.

The PSEC indicated that the Heads from Education Quality Assurance right

down to all of the school heads fell under the Ministry of Education with the potential merger of the Department of Education.

758.

Territorial Member Archibald C. Christian enquired about whether there was

adequate staff to cover the maintenance of all the schools in the Territory, including the Technical School.

759.

The PSEC indicated that there was not adequate staffing. She stated that it was

not easy for them to create additional posts as it was difficult to do at this time due to the financial challenge. She further stated that they were working diligently with the maintenance crew and the specific persons assigned to the specific schools. She also stated that they were finalising the process for new contracts for the persons assigned to schools so that everything could be covered. She added that they were hoping to see further improvement within the coming year.

760.

Territorial Member Archibald C. Christian asked if the PSEC was referring to

contracts with private contractors when she had mentioned new contracts.

Page 173 of 289

761.

The PSEC stated that some schools had private contractors, such as the

schools on the Sister Islands, and that they also had private contractors for some of the schools on Tortola, outside of the school maintenance crew that they had assigned to the Department of Education.

762.

With no further questions for the PSEC under Head 2545, the Committee

proceeded to the next Head which was 2546.

Page 174 of 289

HEAD 2546

EDUCATION PRIMARY AND PRE-PRIMARYSCHOOLS

Present: Dr. Marcia Potter

Permanent Secretary, Ministry of Education and Culture (PSEC)

Mrs. Jovita Mercer-Scatliffe

Finance and Planning Officer, Ministry of Education and Culture (FPOEC)

Ms. Koreen George

Supervisor of Accounts, Department of Education

763.

The panel remained the same as for the previous Head.

764.

The Minister for Health and Social Development asked if there would be

someone in the Ministry who would deal with the entire primary division to which the PSEC responded in the affirmative.

765.

The Leader of the Opposition enquired about whether it was possible to obtain

the figures on the number of pupils in the Pre-Primary and Primary Schools. He also enquired about whether it would be possible to know how many pupils were BVIslanders and how many were non-Belongers.

766.

The PSEC indicated that she could acquire the information and would try to

provide it to the Committee by the following day.

767.

With no further questions for the PSEC under Head 2546, the Committee

proceeded to the next Head which was 2547.

Page 175 of 289

HEAD 2547

DEPARTMENT OF CULTURE

Present: Dr. Marcia Potter

Permanent Secretary, Ministry of Education and Culture (PSEC)

Mrs. C. Jovita Mercer-Scatliffe Finance and Planning Officer for Ministry of Education and Culture (FPOEC) Ms. Koreen George

Supervisor of Accounts, Department of Education

768.

The panel remained the same as for the previous Head.

769.

The PSEC indicated that the Permanent Secretary was the Accounting Officer

for the Department of Culture, and noted that the Head of the Department had been scheduled for duty leave before it had been known that the Ministry of Education was scheduled to appear before the Committee that week.

Subhead 511130: Personnel (Staff) Salaries - 4039: Cultural Activities Subhead 511130: Personnel (Staff) Salaries - 4040: Cultural Skills Development and Job Creation 770.

The Member for the Sixth District asked if the Department was planning on

terminating some of the staff as the figure had decreased.

771.

The PSEC indicated that there was a split between the two Subheads under

Head 2547 as indicated in the caption. She stated that Subhead 4039 had been allotted $ 188,400 whereas the amount for Subhead 4040 was $ 40,900.

772.

The PSEC informed the Committee that the Festival and Fairs Committee was

a difficult area for them and it continues to be a struggle. She indicated that they were going to have to make some difficult decisions if they were going to go Page 176 of 289

forward with the present budget that was being given to cover all of the Festivals and Fairs activities. She noted that it was a discussion that they would have to have and make some firm decisions going forward.

773.

The PSEC also noted that the Festival and Fairs Committee was, by

legislation, responsible for festival and fairs within the Territory. She stated that whoever sat at the Head of that Committee would have to sit with the Executive Committee, along with the Ministry, and make some serious decisions if they were to move forward with the present budget. She noted that the SFC Committee had seen from year to year that the budget was not enough, if they continued with the present level of celebrations that they were having in the country. She indicated that, for this year, they were already receiving outstanding bills yet to be paid, and that they would have to make some difficult decisions. In terms of what Festivals would be like going forward, she stated that she did not have the answer to that question.

774.

The Premier and Minister of Finance stated that he would like to add that they

consider the activities such as festival, fairs, Lobster Fest etc. to be important to the Territory’s economic progress and tourism product, and that they would continue to support them. He indicated that they also had to bear in mind that they had to be realistic when it came to budgeting and that they had to look for ways to be able to hold the events in a more structured way so that they could become more financially viable.

775.

The Member for the Third District indicated that he would like to follow up on

a question that had been asked previously regarding the 2014 budget versus the 2013. The PSEC indicated that she could not recall the figure for 2012.

776.

The Member for the Third District asked if the PSEC could not remember the

amount figure for 2012 that had been spent under grants.

Page 177 of 289

777.

The Member for the Fifth District asked if the Member for the Third District

was referring to Grants to Festival.

778.

The Member for the Third District stated that he was referring to whatever the

figure was being used for. He noted that they were moving from $ 1.128 million in 2013. He stated that the PSEC could tell them and that he knew that she knew the figure even though it may be a little high.

779.

The Member for the Third District stated that, by now, they should have paid

off all of the 2012 bills. He indicated that he had been hearing that the 2013 bills were still being submitted.

780.

The Deputy FS stated that they would try to have the information for the

Committee in a short while.

781.

The Member for the Third District stated that he had just been reminded that

they were considering the 2015 budget and noted that the figure for 2014 was $ 655,000. He asked if the budget was still holding at $ 655,000 with all of the figures that had been submitted so far.

782.

The PSEC stated that it would have to be separated because the Grants to

Public Schools were grants which the Department of Culture made to schools for various cultural activities which were separate from the Grants to the Festival and Fairs Committee for the various Festivals in the country.

783.

The Member for the Third District enquired about why something as major as

Festival would be lumped into one Subhead as other grants.

784.

The PSEC indicated that it was separated and noted that the main Subhead was

Grants, and that there were also Grants to Schools and Grants to Festival and Fairs.

Page 178 of 289

785.

The Member for the Third District indicated that he was still looking at the

bottom line which was $ 655,000 versus $ 1.128 million in 2013, which was doubled and noted that something could not be right. He enquired as to what had happened in 2013 that was extraordinary.

786.

The PSEC indicated her view that that may have been due to the Festival and

Fairs Committee asking for additional funds to operate the Festival.

787.

The Member for the Third District stated that the reality was that they did not

know the 2014 figure as yet and it was obvious that, if 2014 had a bigger Festival, at the end of the day, that figure would eclipse the $ 1.128 million.

788.

The PSEC indicated that they were still waiting on the final figures from the

Festival and Fairs Committee, but noted that they could definitely say that the figure was more than what had been allotted to that Committee for the year. She stated that the figure was going to be more than $1 million.

789.

The Member for the Third District asked the PSEC if she thought it was a little

too late to be coming in November with a figure of $ 655,000. He stated that August had just passed and noted that, by now, they should know more than $655,000. He indicated that the figure would go over $1 million.

790.

The Minister for Education and Culture asked if it was usual for the costs for

Festival that was recorded in the budget to be less than the actual cost most times.

The PSEC responded in the affirmative.

791.

The Minister for Education and Culture asked if that was the way that it was

operated. The PSEC responded in the affirmative.

Page 179 of 289

792.

The Minister for Education and Culture asked if the cost of Festival been

reduced overall since 2012. The PSEC responded in the affirmative and stated that they had seen a reduction.

793.

The Minister for Education and Culture stated that the Festival was being run

more efficiently from a financial perspective and asked if it would be fair to say that. The PSEC responded in the affirmative.

794.

The Minister for Education and Culture stated that the problem was not how

much money they had but how efficient the Festival was run and again asked if that was fair to say. The PSEC indicated that that was true.

795.

The Chairman indicated that the Deputy FS had a comment.

796.

The Deputy FS stated that the figure for 2012 was $1,235,821.

797.

With no further questions for the PSEC under Head 2547, the Committee

proceeded to the next Head which was 2548.

Page 180 of 289

HEAD 2548

SECONDARY EDUCATION – 4032 – ELMORE STOUTT HIGH SCHOOL

HEAD 2549

TERTIARY, ADULT AND CONTINUING EDUCATION

Present: Dr. Marcia Potter

Permanent Secretary, Ministry of Education and Culture (PSEC)

Mrs. C. Jovita Mercer-Scatliffe

Finance and Planning Officer, Ministry of Education and Culture (FPOEC)

Ms. Koreen George

Supervisor of Accounts, Department of Education

Mrs. Sandy Underhill

Acting Principal, Elmore Stoutt High School (the Ag Principal)

798.

The panel remained the same as for the previous Head with the addition of

Mrs. Sandy Underhill, Principal of the Elmore Stoutt High School, who introduced herself at the request of the Chairman.

799.

The Member for the Third District asked if the Ag Principal could provide the

Committee with a brief overview of her experiences at the school and its budget.

800.

The Ag Principal indicated that they were currently facing many challenges

with their budget and that they were asking for areas of new spending that specifically dealt with the safety of the school. She stated that that was their priority and noted that, if the Committee looked at the budget, most figures were similar to the past except for areas of new spending. She further stated that they were looking at securing the perimeter of the school in particular, as it was an area of major concern. She informed the Committee that they were considering the installation of surveillance cameras at the school and that they were looking at introducing School Resource Officers (SROs) which they believed would help them in curtailing some of the current safety issues. She noted that other areas included the day-to-day running of the school.

Page 181 of 289

801.

The Ag. Principal gave an example of furniture stating that they are now short

of furniture and they did not have adequate furniture to accommodate students including those students who are having lunch in particular. She indicated that they probably have 25% of the required furniture to furnish the entire school and noted that they have asked for more spending in that area. She stated that she has asked for spending for an adequate PA system and that their current PA system is okay but noted that they are disturbing the entire school when they have to make any sort of announcements. She indicated that they would like to have a PA system where if they need to contact a particular class, they can just press a button and then the voice overhead goes to that particular room as opposed to disturbing the entire school. She noted that they are asking for additional spending so that they can have an efficient and effective PA system especially for emergencies.

802.

The Ag Principal said that although they have a PA system, in case of an

emergency, they would like to have one where they would be able to use it effectively to reach specific areas and gave an example where they may have to look for someone in a certain area within the school and would not want to get everyone else in a frenzy. She noted that that was another reason to justify spending in that area. She stated that another area of new spending and concern is their Technical Department which had tools and equipment that have been around for quite some time. She noted that because safety and welfare is their number one priority, she has noticed that some of the equipment has not been updated or maintained in quite some time and is therefore asking for additional spending to upgrade the current tools and equipment. She reiterated that the requests for new spending are all to promote the safety and welfare of the school.

803.

The Member for the Third District stated that the Ag Principal had mentioned

perimeter fencing and asked about the relevance of it in terms of security for the students. He stated that he knows it would work to the security of the property but asked about the relevance of the security fencing.

Page 182 of 289

804.

The Ag Principal stated that they are currently facing an issue with outsiders

having easy access to the institution. She indicated that when they talk about securing the perimeter of the school, they were really asking to find a suitable method that would prevent easy access to their students. With regards to the relevance, she stated that their number one priority is to protect the students on the inside and added that while they do not want to create a prison, they still have to consider the fact that outsiders do have access to the school.

805.

The Member for the Third District indicated that the Ag Principal had

mentioned the replacement of tools and equipment. He asked if she had been referring to vocational tools. The Ag Principal responded in the affirmative.

806.

The Member for the Third District enquired about how the Ag Principal would

reconcile that kind of activity taking place at the high school and now at the technical school.

807.

The PSEC indicated that the technical school offers some subjects and that

there are areas that are still being offered at the Elmore Stoutt High School because the total amount of technical subjects have not been fully moved to the Virgin Islands School of Technical Studies.

808.

The Member for the Third District asked if there would be students that are

learning mechanics at the high school and still learning the same mechanics at the technical school.

809.

The PSEC stated that some students are pursuing some technical areas at the

Elmore Stoutt High School while students at the technical school pursue other technical areas at that school.

Page 183 of 289

810.

The Member for the Third District stated that there are two different sets of

students.

811.

The PSEC responded in the affirmative and noted that there are some areas of

collaboration between the two schools in terms of the offerings that they are having because they know that they cannot have everything.

812.

The Member for the Third District stated that the high school students would

still be allowed to pursue their basic inclination towards a technical subject. The PSEC responded in the affirmative.

813.

With regards to the 25% of furniture that is at the school, the Minister for

Education and Culture asked the Ag Principal if she had been referring to the 25% for use under the tent.

814.

The Ag Principal responded in the affirmative and noted that that includes

when they have general assembly and being able to adequately provide seating for the students during the lunch even though they have two lunch stations.

815.

The Minister for Education and Culture stated that they are aware and noted

that it is their plan to build an auditorium that would also double as a cafeteria for the school. He asked if the Ag Principal was aware of that. The Ag Principal responded in the affirmative.

816.

The Minister for Education and Culture asked if the Ag Principal had been

included in the plans for the upgrading of the fence, the cameras, the separation of the school and the additional classrooms for the school. The Ag Principal responded in the affirmative.

Page 184 of 289

817.

The Minister for Education and Culture asked if the Ag Principal had been

told that those programmes would start come January 2015. The Ag Principal responded in the affirmative.

818.

The Member for the Third enquired about when the auditorium that is

doubling as a cafeteria would be finished.

819.

The Minister for Education and Culture indicated that the PSEC would have to

answer that question.

820.

The PSEC indicated that she could not give an exact date as to when the

auditorium would be completed but noted that she can say that it would definitely begin in early 2015.

821.

The Member for the Third District asked if the PSEC was referring to

beginning the process of construction. The PSEC responded in the affirmative.

822.

The Member for the Third District asked if the auditorium was budgeted for.

The PSEC responded in the affirmative.

823.

The Minister for Education and Culture stated that the work continued, not just

at Elmore Stoutt High School, but also at all of the schools is continuous work that would have to be phased. He indicated that they cannot be presumptuous enough to say that they could complete every single thing in 2015. He added that even if they had all of the monies available, the available human resources to complete the work would have been an issue. He said that monies could go towards other things in the community which are also very important and noted that needless to say, work would commence in January on all of the things that they had mentioned.

Page 185 of 289

824.

The Member for the Third District enquired about where the auditorium would

be located.

825.

The Minister for Education and Culture stated that they are now in discussions

with a number of persons and noted that he knows that there was a meeting at the high school in the previous week where the Ag Principal, Head of PTA, Project Manager within the Ministry and Assistant Secretary were present to see where was the best location for the building. He indicated that he was told by the Project Manager that there are some drawings that he would be able to present to them that would show them how the whole layout of the campus would look.

826.

The Member for the Third District asked if the building would be on campus.

827.

The Minister for Education and Culture responded in the affirmative. He stated

that, from the Capital side of the budget; all the matters raised by the Ag Principal will be addressed including the issue of additional equipment for the vocational exercises and also the additional information for the chairs. He indicated that they are aware of those things in the Ministry and that the monies are set aside in the capital side of the budget for those issues.

828.

Territorial Member Archibald C. Christian stated that the Ag Principal had

spoken about a number of new initiatives that she wanted to fund which included the School Resource Officers. He asked about how they are supposed to operate versus a security officer.

829.

The Ag Principal indicated that her research and experience with School

Resource Officers, having worked in the United States education system. She stated that School Resource Officers are actual police officers who, by nature, come with a wealth of experience and knowledge. She said that one of the advantages of having School Resource Officers is to be a constant and ongoing presence in the school that

Page 186 of 289

can also provide information and education to students and teachers on law enforcement. She informed the Committee that one of their main issues is conflict resolution and noted that the SROs would be equipped in the law enforcement area where they can provide valuable information on an ongoing basis to students. She also noted that they would have the powers of arrest just like a police officer. She indicated that they currently have two officers that are assigned to the school but the issue is that they are not there permanently. She stated that she is proposing that they have them around the clock on campus. She added that she believes that the mere presence of the officers would make a big difference on campus.

830.

The Ag Principal noted that when both are compared, they really have the

same powers except for the psychology aspect behind it would be tremendous in terms of the significance of the students knowing that there are ongoing police on campus. She stated that there is a psychological reaction to that in and of itself. She said that the additional difference is that the SROs are coming equipped with a wealth of knowledge in the area of law enforcement and noted that that would be the main significant differences between the security and the SROs. She informed the Committee that she believes that the SROs would be able to provide the school with a wealth of education that is well needed and well warranted on areas of conflict resolution, law enforcement and in particular, the consequences for violation of school rules which often times relate to the violation of the law.

831.

Territorial Member Archibald C. Christian enquired about how many persons

the Ag Principal thinks are needed to start the initiative.

832.

The Ag Principal stated that she believes that they can begin with just two.

833.

Territorial Member Archibald C. Christian asked if there was a possibility that

the program could be extended to Bregado Flax Educational Centre which is a growing secondary school on Virgin Gorda.

Page 187 of 289

834.

The Ag Principal stated that she believes that would be beneficial to all of the

secondary schools. She added that she knows that Anegada is very small so they may not have a need for it but reiterated that she believes it would be beneficial in all public secondary schools where safety and welfare is a concern.

835.

With regards to the school lunch programme and the possibility of the

auditorium being built, the Territorial Member Archibald C. Christian enquired about what the structure of the programme would be in terms of how many vendors would be allowed to operate and given the fact that a Memorandum of Understanding had been signed for the School Lunch Programme by the Ministry of Health and Social Development and Ministry of Education and Culture along the lines of diet. He asked about how the diets would be presented to prospective vendors.

836.

The PSEC stated that that would be a discussion the Ministry would have

along with the school as they move forward with that process. She noted that it is a discussion that they would have to have in terms of how they will organise vendors and the strategy they would use in terms of providing the students with food. She indicated that they most definitely have a Memorandum of Understanding with the Ministry of Health and Social Development which speaks of the diet and making sure that they address the issue of non-communicable diseases. She noted that they would definitely form a part of the discussions.

837.

Territorial Member Archibald C. Christian asked about how many vendors are

currently at the Elmore Stoutt High School. The Ag Principal stated that they currently have 10 vendors.

838.

Territorial Member Archibald C. Christian stated that he would like to

commend the Ag Principal for what he has seen and heard about so far at the

Page 188 of 289

Elmore Stoutt High School. He indicated that he would like to get her feedback on the meetings held throughout the districts.

839.

The Ag Principal stated that they had had to postpone the first two meetings

scheduled for the second week of October which was around the time there was the hurricane scare and noted that they were rescheduled for the 25th and 26th of November, 2014. She indicated that the good thing about the rescheduled meetings is that there would be a PTA Executive body in place which would not have been possible had they done the original meetings in October which means the school would have had the task of running those sessions. She added that they have a fourteen member PTA Executive body and that they were excited and looking forward to the meetings. She stated that depending on how well the meetings go, they will be planning to have a lot more in smaller pockets of the community.

840.

The Deputy Premier and Minister for Natural Resources and Labor stated that

he would like to congratulate the Acting Principal of the Elmore Stoutt High School and to wish her the best under very trying circumstances.

841.

For clarification purposes, the Chairman stated that they had actually been

discussing Subhead 2548 (Education – Other Secondary Schools) and Subhead 2549 (Elmore Stoutt High School). She further stated that most of the discussion centered on the Elmore Stoutt High School and that it could be said that, for all intents and purposes, both Subheads were done together.

842.

The PSEC responded in the affirmative and stated that the budget that she had

received listed the Chief Education Officer as the overall Accounting Officer and that the Elmore Stoutt High School was included there where the Principal is actually the Accounting Officer. She indicated that with the proposed merge, if it comes through, the Permanent Secretary would become the Accounting Officer and added that currently, the Principal of the Elmore Stoutt High School is the Accounting Officer for the Elmore Stoutt High School.

Page 189 of 289

843.

The Chairman indicated that she concurs with the Deputy Premier and offered

her congratulations to the Ag Principal on her appointment. She also wished her much success.

844.

The Chairman thanked the Acting Principal for appearing before the

Committee and with no further questions for the panel under Heads 2548 and 2549, the Committee proceeded to the next Head which was 2550.

Page 190 of 289

HEAD 2550

EDUCATION LIBRARY SERVICES

Present: Dr. Marcia Potter

Permanent Secretary, Ministry of Education and Culture (PSEC)

Mrs. C. Jovita Mercer-Scatliffe

Finance and Planning Officer, Ministry of Education and Culture (FPOEC)

Ms. Koreen George

Supervisor of Accounts, Department of Education

Mrs. Susan Greenaway

Chief Librarian, Library Services Department (CL)

Mr. Orlando Thomas

Senior Accounts Officer, Department (SAOLS)

845.

Library

Services

The Chairman welcomed the panel to the proceedings and asked that they state

their names and positions for the record to which the obliged.

846.

The Member for the Third District indicated that he had a question for the CL.

He stated that, ten years ago and before, books were a staple for the library here and throughout the world. He said that now, everything can be obtained electronically and enquired about how the system is coming up to speed with modern day.

847.

The CL thanked the Member for the Third District for his question and stated

that as it stands right now, the Library Services Department still has its collection printed which is the regular books. She indicated that they also have multimedia in the electronic format where they get the information on interactive CDs and DVDs as well as subscriptions to databases specifically created for public libraries. She noted that they do offer information electronically via the internet for customers and that they are now pursuing a trial with EBSCO for eBooks. She stated that at this time, they do not have any eBooks because they are very expensive but added that there is a possibility that they could get a package for subscriptions at a reduced rate Page 191 of 289

because they have had prior subscriptions. She said that as it stands, they have the printed format which is paper; multimedia, databases and they are looking towards eBooks in the future.

848.

The Member for the Third District enquired about how the eBook system

would work when it comes.

849.

The CL stated that the eBook system would be through EBSCO and would be

made available to the customers by giving them a password to go onto the internet to be able to download the books.

850.

The Member for the Third District asked about downloading. The CL

responded in the affirmative and stated that it would be at a cost.

851.

The Member for the Third District asked if the eBooks would be printable.

The CL stated that that would depend on whether the vendor would allow them to print.

852.

The Member for the Third District asked if the CL had said that the eBooks

were expensive.

853.

The CL stated that the books are generally expensive and noted that they have

found that some publishers would sell a package of eBooks that were pre-picked for that particular package at a particular price or they would sell them separately. She indicated that either way, they tend to be a bit pricey.

854.

The Member for the Third District asked about whether it would be free for

anyone who would have access to the eBooks when they come.

Page 192 of 289

855.

The CL stated that that is something that would have to be negotiated within

the Department but noted that at this point, it would be a cost to them. She added that at this point, they are only looking at a trial to see how it would be received and so on.

856.

The Member for the Third District enquired about whether they replenish or

replace the books that they have now.

857.

The CL stated that the books that they have now are books that are borrowed

and that if the books get old or if the content is no longer current or relevant, they would be replaced. She indicated that the books are replenished. She noted that there are books that would be bought over and over again such as the classics when those numbers dwindle because there are always people who have a need for classic books such as Shakespeare or Black Beauty.

858.

The Member for the Third District enquired about the total membership.

859.

The CL indicated that she did not have that figure with her at the moment and

asked if the Honorable Member had been referring to active members. The Member for the Third District responded in the affirmative.

860.

The CL indicated that she did not have those statistics with her and added the

she could get them if the Honorable Member was interested in getting the actual numbers.

861.

The Member for the Third District enquired about whether the Library was

heavily used.

862.

The CL stated that the Library was more heavily used by students than the

average adult but noted that it is used because they do get customers coming in to

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do research. She indicated that she would say that the Library is more heavily used by students at this time.

863.

The Member for the Third District indicated that the CL’s statement was

interesting. With access to devices such as Bing, Google and Kindle, he enquired about why students would still be coming to the Library.

864.

The CL indicated that students come to the Library because when they have

projects, there is information available at the Library that is not available on Google such as local indigenous or cultural information about the BVI that is not available online. She added that students do come to the Library to get that information that is not available on the internet.

865.

The Member for the Third District asked about whether the CL’s

responsibilities extend into other parts of the community. He asked about whether she goes to the schools to see what their libraries look like or whether she talks to the school librarian.

866.

The CL stated that at this time, they do not have any interaction with the

schools in that regard. She indicated that they do have the book mobile service which goes to thirteen primary schools plus some pre-schools and private schools.

She added that if a teacher or principal needs any specific information, they would contact them and they furnish the school or teacher with that information.

867.

The Member for the Eighth District asked that, with regard to the e-revolution

in terms of online books, Google, Bing etc., if the CL had seen a significant reduction in persons coming to use the library facilities and reading or checking out books.

868.

The CL indicated that she could not say if there has been a reduction in

persons using the Library because there is always going to be the need or resource

Page 194 of 289

that’s available in print format. She stated that print format is easier on the eye than electronic format. She added that they do still get customers borrowing printed books.

869.

The Chairman thanked the panel for appearing before the Committee.

Page 195 of 289

HEAD 2551

HER MAJESTY'S PRISON

Present: Dr. Marcia Potter

Permanent Secretary, Ministry of Education and Culture (PSEC)

Mrs. C. Jovita Mercer-Scatliffe

Finance and Planning Officer, Ministry of Education and Culture (FPOEC)

Ms. Koreen George

Supervisor of Accounts, Department of Education

Mr. David Foot

Superintendent of Prisons, Her Majesty’s Prison (Superintendent)

870.

The Chairman welcomed the panel to the proceedings and asked that they state

their names and positions for the record to which the obliged.

871.

The Superintendent informed the Committee that there are 134 prisoners and

that there are two male juveniles, six female prisoners of which four are immigration detainees and of the male population there are also four immigration detainees. He stated that the prison is stable and that the regime is working well. He thanked his Honourable Minister for his assistance throughout the year with the rehabilitation programme and noted that earlier in the year; they had had some consultants from the United States of America with them who allowed for them to put a very good foundation in place which they can build on to hopefully deliver some first class rehabilitation services. He indicated that they now have in place:  an induction process  sentence management process 

increased medical and healthcare screening

 drug and substance misuse courses  anger management courses  cognitive thinking skills courses such as ‘Just Think’

Page 196 of 289

872.

He stated that they have partnered with the Social Development Department to

deliver the first Partnership for Peace Programme which would hopefully continue through the budget. He added that it was well received by the prisoner population and noted that he thought it had a big impact on potential offending behavior for the future of the participants. He informed the Committee that earlier in November, they had come on board with a resettlement course through the BVI Prison Fellowship. He indicated that they have been identifying prisoners who are due for release over the next few months to tie in with Rev. Robert Wright and his team to look at housing, jobs and other such things upon release to hopefully give them a better chance to not go back to their life of crime. He also indicated that they are looking to increase employment and noted that they currently have prisoners working out at Public Works building the roads down at East End and that they have a tie-in with Rite Way where hopefully prisoners would gain full time employment.

873.

He stated that inside the prison, they have a number of educational courses and

that they had had conversations with the Hamilton Lavity Stoutt Community College earlier in the week to improve the range of services presently being offered at the college. The Superintendent said that they have some vocational training going on and a very good electrician who is in custody with them who delivers two sessions a week to 20 prisoners including female prisoners. He noted that the electrician is also working with him to help reduce the electricity bill and to do some remedial work on some of the electric issues and services that they have up at Balsum Ghut. He indicated that recently, they had taken on 8 prison officers and noted that 50% of them are Virgin Islanders. He stated that they have gotten a team of trainers from the United Kingdom to help train those prison officers to the best standard that they can and to train some of the senior management team in incident management, adjudication and contingency planning that builds on the Standard Operating Procedures that were put in place last year at the prison to help deliver the Strategic Plan.

Page 197 of 289

874.

The Superintendent indicated that he had spoken to Ms. Lorna Stevens at the

Ministry and noted that he hopes to get some news that work on the prison roof will begin fairly shortly. He added that they would employ some prisoners to work on the roof and added that the Rehabilitation Team is working hard to bring in work to the prison from a number of different sources so that they can employ prisoners more gainfully during the day so that they can create a busier and more active regime. He said that in January of this year, they had probably put the work rate up over 200% and hoped that his overview answers any of the questions that the Honourable Member had.

875.

The Member for the Fifth District enquired about whether the woodworking

program that had existed at the prison was still ongoing.

876.

The Superintendent indicated that woodwork shop and some of the equipment

was still there but noted that it had ceased to function for a period of time. He stated that they do some woodwork but added that they need to actively look at a way of bringing that work into the prison. He noted that the skills are still there and that he has staff who are capable of instructing. He informed the Committee that they have created a tailor shop and that they have a prison officer who is qualified as a tailor.

He stated that they are hoping to take on a risk assessment of prisoners who are suitable to do the tailoring work. He said that early in the new year, he hopes to be able to put to his Minister a proposal to Cabinet to change the prison service uniform and that the uniforms are all tailor-made in Road Town and are quite expensive. He indicated that he believed that the prison can become self-sufficient in making their own uniforms and employing the prisoners to do so. If that initiative is successful and they are satisfied with the work, he noted that could look towards expanding theirs services to other unified services inside the Virgin Islands and potentially produce some savings for them as well.

877.

The Member for the Fifth District asked if the tailor shop is active.

Page 198 of 289

878.

The Superintendent responded in the affirmative and stated that the tailor shop

produces all of the uniforms that they have to make at the moment.

879.

With regards to the woodwork shop, the Member for the Fifth District asked if

the Superintendent had said that they have the equipment. The Superintendent responded in the affirmative.

880.

The Member for the Fifth District asked if the Superintendent did say that the

skills existed in the prison. The Superintendent responded in the affirmative.

881.

The Member for the Fifth District asked if there was a particular reason why

the programme is not functioning.

882.

The Superintendent indicated that the issue is finding them actual work to do

and that it is expensive for him to buy wood and produce items where he doesn’t have a necessary market for them. He stated that they needed to have a look at how they would progress that as a piece of work. He added that it certainly is a valuable point that they would take forward into next year.

883.

The Member for the Fifth District stated that she was well aware that in the

past contacts were made with building contractors to make items like cabinets, small dressing tables, tables and chairs etc. They also made wooden souvenir items for the Tourism Market and she was of the opinion that this would be a good programme to continue.

884.

The Superintendent indicated that it was a great idea and that he would be

happy to take it on board.

885.

The Superintendent indicated that he had made contact with Mr. Westmore at

the Museum Project and that he had asked if the prison could provide some items.

Page 199 of 289

886.

The Member for the Fifth District stated it was a good suggestion for the

woodwork shop at the prison to make items to be displayed at the old Prison Museum on Main Street. She noted that she thinks it is something to be pursued.

Subhead 511000 - Personal Emoluments 887.

The Member for the Second District stated that he had observed that the

Personal Emoluments had gone down by some $247,000.00.

888.

The Member for the Third District enquired about the operation of the Prison

Farm.

889.

The Superintendent stated that the Prison Farm at the moment produces eggs

from chickens and that earlier in the year they had brought 600 new chickens in from Barbados. He indicated that he has had to do some work on the farm to improve the security elements and the risk assessments for the prisoners who are employed there but it has been successful. He added that they have increased the number of pigs on the farm and that they are just below the figure of 50, working towards the Christmas market to be able to have some of those pigs available for sale.

890.

He informed the Committee that they are looking at rabbits because there is a

market for them and that he has seen them recently at Rite Way. He added that they have some good contacts at Rite Way. He stated that there are some rabbit pens at the farm and that he has had the goat pens cleaned up because they had fallen into disrepair so that hopefully, they can look to expand and produce things out of the goat pens. He indicated that once that is established and because there is reasonably good land up there; they would go back to looking at some of the arable farming and what they could produce to support the prison kitchen to reduce the expenditure

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for food and to also put some of the food back into the market as a producer. He noted that that initiative would happen later this year.

891.

The Member for the Third District enquired about whether the Superintendent

was in consultation with the Ministry with responsibility for Agriculture. He stated that he understood that the food programme was done in consultation with the Ministry for Health and Social Development to ensure that the nutrition is proper.

He stated that there is probably a protocol for that too. He also stated that the farm needs to be tied in with the Ministry of Natural Resources and Labour.

Subhead 511000 - Personal Emoluments 892.

The Member for the Second District indicated that he had been asking about

the reduction in Personal Emoluments but noted that he understands that it was split up between Other Services. He indicated that his question had been answered.

893.

For the benefit of the Committee, the Territorial Member Archibald C.

Christian asked that the Superintendent tell them how many prisoners they have currently in population and how many are on remand.

894.

The Superintendent stated that there are currently 134 prisoners and that he

could not quote the exact amount of prisoners on remand but noted that he could make that information available to the House first thing the next morning. He indicated that the number is somewhere in the region of 50.

895.

The Superintendent indicated that the main compound has 60 cells and that

both the female and juvenile wings have 6 each. He stated that there are 3 cells in the old immigration detention center and that there are two dormitories which hold 14 cells each. He noted that he would say that the maximum roll at the prison is 148 to 150 prisoners.

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896.

The Member for the Third District asked if there was more than one prisoner

in a cell.

897.

The Superintendent stated that most of the cells are doubled up and that there

is some facility for single cells for prisoners who struggle to live with others. He added that nearly all prisoners live in double cells.

898.

With regards to the various programmes that the prison has such as the tailor,

farming, woodwork programmes and others to come; the Territorial Member Archibald C. Christian enquired about whether the public was aware of those programmes. If not, he asked about how the public would be able to learn more about them so that they can access those services.

899.

The Superintendent stated that he thinks that due to the closeness of the

community, the general public is aware of what they are doing but that that is not to say that they have been advertising that. He indicated that there is the potential of the prison marketing itself better than it currently does. He said that he would have to use the Government Information Service to put any information out because of the nature of the work that they do. He added that he has to apologise because they have been so busy trying to put the foundations and trainings in place along with all of the other challenges that they face, that it is something that he has not put his mind to.

900.

He noted that he has been focusing on making sure that the programmes are

successful, ensuring that the prisoners are there, making sure that the regime and routine plus other things that are needed to support that are in place. He stated that that has been the primary focus along with trying to address problems and issues that all prisons have that can destabilise the work that they are trying to do. He indicated that it is a very valid point that the general public should be made more aware of what they have and what they are doing.

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Subhead 523000 – Supplies 901.

Territorial Member Archibald C. Christian indicated that he noticed that there

was an increase in Subhead 523000 - Supplies.

902.

The Superintendent informed the Committee that there are several issues under

that Subhead that shows an increase. He stated that Uniforms would be one area and that he has to be honest in saying that he is not quite certain why there is an increase as it is something that he has not requested. He noted that he assumes that it is for the normal wear and tear and replacement of existing uniforms. He added that as he’s previously stated, after the next year he should be able to demonstrate a savings on uniforms on a year by year basis with the tailor shop and with the introduction of new uniforms that are cheaper and easier to maintain. He indicated that he has asked for an increase in the Medicines budget and noted that this year has been quite challenging with them having a number of prisoners requiring an MRI scan and fairly sophisticated medical procedures. He said that they had exhausted most of that budget by the end of March because of some of the difficulty that some of the prisoners had and added that he still had a number of outstanding serious medical issues that some of the prisoners needed to deal with. He stated that he would have to move some monies from a different Subhead to achieve that because some of them are quite urgent and pressing.

903.

Territorial Member Archibald C. Christian asked whether the medical

expenses would be outside of Peebles Hospital.

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904.

The Superintendent responded in the negative and stated that the medical

expenses all go through the BVIHSA. He indicated that they a 100% responsible for the medical bills of each individual. The Superintendent stated that they always make sure that prisoners go through the Doctor for the requests to be monitored and checked to ensure that prisoners do not pursue their own private healthcare and that it is always done through the BVIHSA on the referral of the prison doctor. He stated that he has also asked for the replacement of the fire systems and that when he had first arrived, it was brought to his attention that some of the hose pipes and other bits and pieces had corroded and were in a state of disrepair. He said that the truth is that all of the hose pipes in the main compound need replacing and that all of the fixtures and fittings attached had corroded. He indicated that they have removed all of them, obtained quotes for their replacement and added that he has asked for that money inside of this budget.

Subhead 526000 – Training 905.

Territorial Member Archibald C. Christian indicated that he knew the

Superintendent had spoken about training previously and was wondering if the increase is to reflect the training that is currently being undertaken.

906.

The Superintendent stated that the training that they have at the moment is

already funded and noted that what he wants to do is succession plan effectively. He indicated that inside of the next eight years, there will only be three of the existing senior management team and that the rest would have reached their retirement age.

He said that he is looking for suitable candidates to replace the percentage of the senior management team. He noted that he was pleased to say that he thinks he has been successful with the new recruits that they have taken on recently and that some of them have great potential for the future as well as some of the staff.

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907.

He indicated that he would like to invest in management training for them and

that he could teach people the ins and outs of how to run a prison. He stated that it is important that the future leaders of the Virgin Islands Prison Service are trained as professional managers and that that is one of the weaknesses that he has seen in the management team at the moment. He informed the Committee that he has asked for an additional $15,000.00 for next year to try and fund some of those things and to help some of those candidates progress.

Subhead 528000 – Services 908.

Territorial Member Archibald C. Christian asked the Superintendent to

elaborate on the increase under this Subhead.

909.

The Superintendent apologised and stated the he could not give the exact detail

except to say that it is for waste collection. He indicated that the prison has some issues because they have to take their own waste down to Pockwood Pond. He said that the Ministry concerned with waste has told him that they would collect from the prison for a charge of $450 a week.

910.

The Member for the Sixth District enquired about whether dental care is

covered under the healthcare system at the prison.

911.

The Superintendent responded in the affirmative and stated that they have to

use the Government’s dentist as there are no dental facilities at the Prison.

912.

The Chairman thanked the Superintendent for answering the questions.

Page 205 of 289

HEAD 2652

MINISTRY OF HEALTH AND SOCIAL DEVELOPMENT

Present: Mrs. Petrona Davies

Permanent Secretary, Ministry of Health and Social Development (PSHSD)

Mrs. Carolyn Stoutt Igwe

Deputy Permanent Secretary, Ministry of Health and Social Development (DSHSD)

Ms. Tasha Bertie

Deputy Permanent Secretary, Ministry of Health and Social Development (DSHSD)

Mr. Clayton O’Neal

Finance and Planning Officer, Ministry of Health and Social Development (FPOHSD)

913. The Chairman welcomed all in attendance to the Standing Finance Committee and asked if there would be a presentation or would the preference be for members to ask questions.

914. The Permanent Secretary gave a brief summary of the Ministry’s goals and achievements. She stated that the Ministry had been responding to emerging infectious diseases such as the Ebola virus, Dengue Fever and Chickungunya. She further stated that the Ministry had passed several pieces of legislation to strengthen their capacity within the health sector.

Their work in the area of HIV/AIDS and sexual health continued; in 2015 they expect to put more emphasis on family health, particularly with a focus on adolescent health, both sexual and mental. They will also be conducting a rapid situation assessment on drugs beginning the end of this year and into next year in order to have a clear assessment on the drug situation within the Territory, on the basis by which they will be completing their national drug policy and national drug strategy.

915. In terms of health service delivery, the Permanent Secretary indicated that the BVI Health Service Authority (BVIHSA), together with the Page 206 of 289

Ministry is preparing for transition to the new Peebles Hospital. The Permanent Secretary mentioned that there would be a new 911 emergency call center that will be on stream when the hospital opens. She further stated that they have passed the new Mental Health Act, the Mental Health Policy had been passed and they were preparing to finalise the Mental Health Plan. The Permanent Secretary further stated that, in terms of health financing, the National Health Insurance (NHI) was forthcoming and they expect that the IT system that will assist with the registration process will be installed completely by April 2015.

916. In terms of service for children, the Permanent Secretary advised that the Ministry will be introducing an early intervention programme for young children in order to identify challenges early on and be able to address same. She further stated that, for the school aged child, they would focus on nutrition and fitness; for the adolescent child the focus would be on sexual and mental health; and they were looking at strengthening diversionary and rehabilitation programmes for children who come into contact with the law. The Permanent Secretary continued to report that the service for the differently abled continues to expand and changes will be made in the structure of the autism programme. They will also focus on programmes for persons who would be homeless and/or experiencing poverty, and they are working with UNICEF and OECS to develop a social protection framework to address the poverty issues within the Territory.

917. In terms of community based correction for offenders, the Permanent Secretary reported that the Ministry had recently taken on the responsibility for parole. As it regards to service for the elderly, the Permanent Secretary reported that there would be structural changes that

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were agreed by Cabinet that would see the merger of the Adina Donovan Home with Social Development. The Ministry is also proposing to create a dependent care unit within the new Peebles Hospital as an expansion of the Adina Donovan Home. In the area of waste management, the Permanent Secretary reported that the Ministry continued to roll out its Waste Management Strategy as she concluded her presentation.

918. The Chairman thanked the Permanent Secretary for her presentation and asked Members if they had any questions.

919. The Member for the Third District asked for clarity on subhead 521210; rent of Dwelling Space, and enquired whose dwelling it was referring to. The Permanent Secretary indicated that they too were in need of clarity for that allocation and will obtain clarity from the Ministry of Finance.

920. The Member for the Third District enquired about sub-head 561000; Social Assistance Benefits, asking where the public assistance was indicated within the budget as it was not listed in this allocation. The Permanent Secretary indicated that the public assistance sub-head was listed under the Social Development Department under head 2655-3110 on page 280 of the Budget book.

921. The Member for the Third District enquired about the Ministry’s role in the coordination of the transition to the new Peebles Hospital. The Permanent Secretary informed that the Ministry group and the BVIHSA would be spearheading the actual move. She further informed that there was a consultant onboard from Baptist Health International to assist with the transition. She further advised that the move should be completed by the end of this year. The Member for the Third District enquired if there

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would be an opening ceremony to which the Permanent Secretary indicated that the opening ceremony would take place on December 17, 2014.

922. The Member for the Third District asked if the new hospital would be completed prior to the completion of the transition.

The Permanent

Secretary indicated that this was because they wanted to give persons the opportunity to tour the new hospital. She further indicated that after the ceremony and touring they would proceed to the full clinical cleaning and sterilizing as well as the full transition of patients. She further indicated that Baptist Health International would be active in the transition. The Member for the Third District enquired if they would be on long term and the Permanent Secretary indicated that they are Transition Management Consultants and thus would assist in that regard. The Minister for Health and Social Development informed Members that a tender went out and Cabinet agreed to contract Baptist Health International to lead the charge.

The Minister further advised that the invitations for the opening ceremony had been printed and Members would be invited.

923. The Member for the Third District enquired what would be taken from the old hospital and the Minister for Health and Social Development advised that only the patients would be taken from the old hospital.

924. The Minister for Health and Social Development informed the Committee that the first batch of furniture had arrived. The Member for the Third District enquired who the supplier of the beds and other furniture was. The Permanent Secretary advised that Tarris Hill won the contract for most of the furniture supplied for the new hospital. The Member for the Third District enquired of the cost of the contract. The Permanent Secretary advised that the contract was 1.19 million dollars.

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The Minister for Health and Social Development advised that that figure did not include the beds or equipment, it included furnishings.

The

Member for the Third District enquired of the price for the beds. The Permanent Secretary advised that the beds came directly from the manufacturer.

She further explained that the 1.19 million dollars

furnished the wards, the lounge, the tables, the lobby and office furniture.

925. The Member for the Third District enquired about the status of the HIV/AIDS Coordination Programme. The Permanent Secretary advised that the programme was still in existence and that there were plans to expand the remit of the programme to cover family health more broadly during 2015. The Member for the Third District asked if the programme would be broadened or if it would become part of another programme.

The Permanent Secretary advised that the HIV/AIDS Coordination Programme was part of the Public Health Programme; however, the Coordinator would take on a broader range of duties in addition to HIV/AIDS and sexual health.

926. The Chairman thanked the panel for appearing.

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HEAD 2653

ADINA DONOVAN HOME FOR THE ELDERLY

Present: Mrs.Petrona Davies

Permanent Secretary, Ministry of Health and Social Development (PSHSD)

Mrs. Carolyn Stoutt Igwe

Deputy Permanent Secretary, Ministry of Health and Social Development (DSHSD)

Ms. Tasha Bertie

Deputy Permanent Secretary, Ministry of Health and Social Development (DSHSD)

Mr. Clayton O’Neal

Finance and Planning Officer, Ministry of Health and Social Development (FPOHSD)

Ms. Jacqueline Donovan

Ag. Manager, (Ag.MADH)

Ms. Crystal Williams

Assistant Manager, (AMADH)

Ms. Kaleena Cruickshank

Accounts Officer, Adina Donovan Home (AcctO)

Adina Adina

Donovan Donovan

Home Home

927. The Chairman welcomed all members of the panel and asked if there would be a presentation or would they rather have members pose questions. The Ag. Manager gave a brief summary of the goals and accomplishments of the Adina Donovan Home (ADH). She indicated that there were several initiatives taken to improve staff morale such as an award ceremony, a luncheon and an event entitled “The Blessing of the Hands” which took place in May 2014 during Nurses’ Month. She further informed that there was in-house training in early signs of dementia and announced the first publication of the ADH Newsletter.

She passed

around a copy of the Newsletter for Members to peruse as she concluded her summary.

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928. The Minister for Health and Social Development asked the manager of the Home to give the Committee an overview on the number of residents and beds at the Adina Donovan Home. The Ag. Manager advised that there were 24 beds and 24 residents; she further stated that there were no spare beds. The Member for the Third District inquired as to when the last resident arrived. The Ag. Manager indicated that the last resident arrived on 27 October 2014. The Member for the Third District inquired of the amount of persons on the waiting list. The Ag. Manager indicated that there were five (5) person at the hospital and an additional two (2) persons outside of the hospital, for a total of seven (7). The Permanent Secretary advised that they were looking into having the dependent care unit at the hospital for persons who are non-ambulatory and they were in discussion with the BVIHSA to see how that could be done. She further indicated that they hope to have a Cabinet Paper sent to Cabinet by the next meeting.

929. The Member for the Second District commended them for the work put into the ADH Newsletter.

930. There being no further questions for the panel the Chairman dismissed the panel.

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HEAD 2654

DEPARTMENT OF WASTE MANAGEMENT

Present: Mrs.Petrona Davies

Permanent Secretary, Ministry of Health and Social Development (PSHSD)

Mrs. Carolyn Stoutt Igwe

Deputy Permanent Secretary, Ministry of Health and Social Development (DSHSD)

Ms. Tasha Bertie

Deputy Permanent Secretary, Ministry of Health and Social Development (DSHSD)

Mr. Clayton O’Neal

Finance and Planning Officer, Ministry of Health and Social Development (FPOHSD)

Mr. Greg Massicote

Manager, Department of Waste Management

931. The Chairman welcomed the panel and asked if there was a presentation or was it the preference for there to be questions posed to the panel.

932. The Minister for Health and Social Development asked for there to be a report given on the status of the derelict vehicle situation within the Territory. The Manager advised that there was a derelict vehicle site located in Sea Cows Bay which is almost full to capacity. He further stated that the department had collected 500-600 cars, which was slightly below their quota of 700. He further advised that there was a derelict vehicle site located in The Valley, Virgin Gorda and that site was full to capacity with approximately 400 cars on site there.

The Manager

informed that the department received a budget of $75,000 to collect and dispose of derelict vehicles which was insufficient to appropriately tackle the problem.

Page 213 of 289

933. The Member for the Third District enquired when the derelict vehicle site would be removed from Sea Cows Bay. The Manager advised that there is no alternative site for the vehicles. The Member for the Third District asked what measures were being taken to find an alternative site.

The Manager advised that they were searching but to no avail. He further stated that another alternative would be to purchase a car crushing machine, a bailer that would be used to crush derelict vehicles which would assist in managing the amount of vehicles on the site.

934. The Member for the Second District enquired about the waste on Jost Van Dyke. The Manager advised that the waste was being collected and disposed of on the dump site. He further advised that the department was in the process of moving to the transfer station by 1st December 2014.

That would come with an expense in the context of the 2015 estimates where the department asked for an extra $152, 788.00 to cover the cost of hauling of waste from Jost Van Dyke to Pockwood Pond for final disposal. However, the Manager indicated that he did not see that increase reflected within the budget.

935. The Permanent Secretary informed that the current dump site was private property and they had been evicted as the land owner was tired of them using the land and thus the transfer station was very necessary. She further stated that the transfer station needed to be operable by December as the waste needed to get off of Jost Van Dyke; hence the $152,788.00 was necessary. She further indicated that the land owner had threatened to increase their rent from $2,000.00 to $10,000.00 per month if they did not remove the waste from his land. The Permanent Secretary added that paying the $10,000.000 per month would not be ideal and that the money should be placed into the transfer station.

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936. The Minister for Health and Social Development added that there were swarms of flies during the summer months and this could be a potentialhealth hazard.

937. The Member for Third District enquired further regarding the eviction from the Jost Van Dyke dump site. The Permanent Secretary advised that the land owner had requested that they move earlier in the year however, the Ministry requested a two (2) month extension which turned into ten (10) months, hence his frustration and latest threat to increase the rent.

938. The Member for the Fifth District commended the Department of Waste Management for their works and efforts, and indicated that she would help to push for the department to receive the additional funds.

939. The Manager advised that the Department of Waste Management had revamped the collection of derelict vehicles as they had teamed up with the Department of Motor Vehicles. That new initiative had proven to be successful as it assisted them in contacting owners so they could properly fine them and recoup the funds used to remove the vehicles, once there is a registration number on the said vehicle.

940. The Member for the Third District enquired about the use of the VIN number located on the derelict vehicles. The Manager indicated that the Department of Motor Vehicles did not have a system that utilized the VIN number to link to vehicle owners at the present time.

941. The Minister for Communications and Works requested clarity on the matter pertaining to the limited resources for collecting derelict vehicles.

The Manager confirmed that there was limited funds and space with regards to the collection of derelict vehicles.

Page 215 of 289

942. The Minister for Communications and Works asked approximately how many derelict vehicles were on the street that needed to be removed.

The Manager indicated that while he did not have the exact count, there were approximately 400 notices on the street for removal of derelict vehicles. That number did include the derelict vehicles that are removed by private haulers. The Minister for Communications and Works enquired of the amount of money it would cost to remove those 400 vehicles.

943. The Manager informed that the cost to remove one vehicle was $80.00.

However, he advised that the private haulers were complaining about the fee as it was an across the board figure for vehicles that were both outside of town and in the town area. He further informed that they had initiated a bounty system where those vehicles that required removal located outside of the town area would cost $100 in order to give incentive to the haulers.

The Manager further indicated that that figure was just for Tortola and did not include the Sister Islands.

944. The Minister for Communications and Works enquired where the concentration of derelict vehicle was located. The Manager advised that it was all over, a Territory-wide problem. The Minister for Communications and Works asked what the specific problem was in disposing of the derelict vehicles. The Manager advised that the problem was the cost of the equipment and shipping of the waste. He further indicated that there was a private crusher that assisted the Department but his pace had slowed and that had hampered the whole system. He further stated that if the department had its own crusher, removal of the vehicles would be quicker.

He added that the last estimate he received to purchase a crusher was $300,000-$400,000.

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945. The Minister for Communications and Works asked how long it would take to solve the derelict vehicle problem if he was given $100,000. The Manager advised that a big chunk of the problem would be solved within six (6) months. The Minister for Communications and Works enquired if he funded an initiative to remove approximately 100 cars out of the city by tomorrow, would the department be able to follow through.

The

Manager said yes.

946. The Member for the Second District enquired if there was any land that needed reclaiming that was not in use and could house the derelict vehicles, transferring the vehicles from Sea Cows Bay and all over, to that particular piece of land. The Manager informed that in Bermuda, they take their waste and encase it in concrete and use that to reclaim land around the island that could be a possibility for the Territory.

947. The Member for the Third District enquired if there was a one-off disposal fee in place for vehicle owners once they register their vehicle.

The Manager advised that while it was part of the legislation, there was no fee in place. The Member for the Third District suggested that he look into the matter of imposing the fee and bring his findings to the Minister.

948. The Member for the Eighth District asked for clarity on the number of vehicles that had been tagged for disposal was indeed 400 and asked if the amount included the area next to the Greenland dumpsite. The Manager advised that the amount included the said area in Greenland.

949. The Member for the Eighth District enquired about the next steps if the situation were to be cleaned up in the near future; was there any investigation into the restriction of aged vehicles being imported into the Territory? The Manager advised that various options were explored and

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the department found that the main objectives were the fines for owners and enforcing the law to the fullest extent. The Permanent Secretary further added that there were proposals for removing waste from the island but those services cost a lot of money. She agreed that if the fines were collected that money could be allocated to a disposal programme and the country would be in a better position. She gave the example of a proposal received for waste removal from Virgin Gorda of $200,000.00.

950. The Member for the Eighth District indicated that he was more referring to a long term strategy inclusive of legislation, if necessary. The Manager indicated that the Waste Management Strategy touches on several areas that addresses many issues and they hope to roll that plan out periodically based on their resources. The Permanent Secretary further stated that they could possibly partner with the Ministry responsible for transport and look at best practices as is done in other countries.

951. The Member for the Eighth District enquired about the dumping in the Greenland area and asked for a status report as to the strategy for the area.

The Manager indicated that the cleared area surrounding the dumpsters in Greenland had always been a problem. It costs approximately $1,500.00 a month if it was cleared monthly. The department had sought assistance from Public Works Department to try and block off the area and impede the dumping, but they were unsuccessful. However, the Project Unit within the department would work to resolve the problem. The Member for the Eighth District also commended the Department of Waste Management for the work that they have been doing.

952. The Chairman thanked and excused the panel as there were no further questions.

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HEAD 2655

SOCIAL DEVELOPMENT DEPARTMENT

Present: Mrs.Petrona Davies

Permanent Secretary, Ministry of Health and Social Development (PSHSD)

Mrs. Carolyn Stoutt Igwe

Deputy Permanent Secretary, Ministry of Health and Social Development (DSHSD)

Ms. Tasha Bertie

Deputy Permanent Secretary, Ministry of Health and Social Development (DSHSD)

Mr. Clayton O’Neal

Finance and Planning Officer, Ministry of Health and Social Development (FPOHSD)

Mrs. Annie Malone-Frett

Chief Social Development Officer, Social Development Department (CSDO)

954. The Chairman welcomed the panel to the Standing Finance Committee and asked if there was a presentation. The CSDO requested that members ask her questions.

955. The Member for the Third District enquired about there being funds in the Public Assistance sub-head since the Public Assistance Bill had been passed. The CSDO advised that the 2013 Public Assistance Act had been a welcomed addition in terms of how they had been able to assist persons within the Territory because there existed clear categories and eligibility requirements. She further stated that the department could possibly be left with a balance of approximately $20,000.00 by the end of this year, which has been unheard of in the past. She further indicated that the department had its final meeting of the year and they have actually approved approximately $20,000.00 to be distributed. The Member for the Third District enquired if the department was covering the rent and other necessities of persons requesting the assistance. The CSDO advised that Page 219 of 289

the categories would be rent, day care assistance, assistance for food, and other broader categories. The Member for the Third District requested a listing of disbursements from that Public Assistance Fund. The CSDO advised that while the list was not immediately available, she informed that medical assistance had consumed a majority of their money. The Member for the Third District advised that he was trying to better understand how the money would be distributed in order that he may advise persons in need as necessary. He further enquired if the public assistance would cover medication for various diseases such as drug abuse and diabetes. The CSDO advised that the assistance did cover medication both domestic and overseas.

956. The Member for the Third District enquired if the assistance would cover doctor visits. The CSDO advised that it may not cover routine visits but, if the doctor ordered tests or a series of tests, then the applicant would have to go to the Board who will review the information and make a determination.

957. There being no further questions, the Chairman thanked the panel for appearing before the Committee.

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HEAD 2756

MINISTRY OF COMMUNICATIONS AND WORKS

Present: Mr. Anthony McMaster

Ag. Permanent Secretary, Ministry of Communications and Works (Ag PSCW)

Mr. Andrew St. Hilaire

Ag. Deputy Permanent Secretary, Ministry of Communications and Works (DSCW)

Ms. Diane Todman

Ag. Finance and Planning Officer, Ministry of Communications and Works (Ag FPOCW)

Ms. Simera Durante

Human Resources Manager, Ministry of Communications and Works (HRCW)

958. The Chairman welcomed the panel and asked if there would be a presentation or if they would prefer for the members to pose questions. As there was no presentation to be made the floor was opened for question.

959. The Minister for Health and Social Development enquired if the Ministry of Communications and Works had any vacancies. The Ag. Permanent Secretary advised that there were some vacancies; however, they were able to fulfil their mandate while under the strained conditions.

960. There being no further questions, the Chairman excused the panel.

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HEAD 2757

FACILITIES MANAGEMENT UNIT

Present: Mr. Anthony McMaster

Ag. Permanent Secretary, Ministry of Communications and Works (Ag PSCW)

Mr. Andrew St. Hilaire

Ag. Deputy Permanent Secretary, Ministry of Communications and Works (DSCW)

Ms. Diane Todman

Ag. Finance and Planning Officer, Ministry of Communications and Works (Ag FPOCW)

Ms. Simera Durante

Human Resources Manager, Ministry of Communications and Works (HRCW)

Mr. Ariel Donovan

Facilities Manager, Facilities management Unit (FM)

Ms. Sueaco Harrigan

Accounts Officer, Facilities Management Unit (AcctO)

961. The Chairman welcomed the panel and asked if there was a presentation or if they preferred for the Members to pose questions.

962. Territorial Member Archibald C. Christian enquired if there were any plans to improve the parking lot at the Central Administration Complex.

The Facilities Manager indicated that there were presently no plans to improve the parking lot as they were designated building sites.

963. Territorial Member Archibald C. Christian enquired what building site he was referring to.

964. The Facilities Manager indicated that the east parking lot was designated for the Law Block. The Permanent Secretary indicated that there was a parking lot designated near the Cruise Pier Project that could hold approximately 100 vehicles. He further indicated that the parking

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lot, coupled with the other parking lots located throughout the city would suffice for parking at the Central Administration Building.

965. The Deputy Premier enquired of the cost to pave the parking lots at the Central Administration Building. The Facilities Manager advised that a quote of $375,000.00 was given to pave the parking lots with asphalt.

966. The Member for the Fifth District enquired if there could be some consideration given to the paving of the parking lots.

967. The Minister for Communications and Works indicated that the suggestion was a good one, but that it could not happen in 2015.

968. The Deputy Premier suggested that parking spaces be designated for former Members. The Facilities Manager advised that he would look into that possibility.

969. There being no further questions the Chairman excused the panel.

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HEAD 2758

CIVIL AVIATION DEPARTMENT

Present: Mr. Anthony McMaster

Ag. Permanent Secretary, Ministry of Communications and Works (Ag PSCW)

Mr. Andrew St. Hilaire

Ag. Deputy Permanent Secretary, Ministry of Communications and Works (DSCW)

Ms. Diane Todman

Ag. Finance and Planning Officer, Ministry of Communications and Works (Ag FPOCW)

Ms. Simera Durante

Human Resources Manager, Ministry of Communications and Works (HRCW)

970. The Permanent Secretary indicated that this budget head was used to assist with Air Safety Support International (ASSI).

971. The Permanent Secretary advised that there was an arrangement for ASSI to provide regulatory services to the Civil Aviation Department as they did not have the capacity to offer the services locally.

972. The Minister for Communications and Works advised that he had spoken to the Governor and others working in the programme where ASSI would train persons to do the regulatory work; it would take approximately 2-3 years before ASSI could leave the Territory.

973. The Member for the Second District enquired if persons had been identified for training. The Ag. Permanent Secretary indicated that there were none. The Member for the Second District enquired if the desk officer within the Ministry, Mr. Andrew St. Hilaire, was no longer interested. The Ag. Permanent Secretary advised that discussions were had and Mr. St. Hilaire was moved to a more senior position where he

Page 224 of 289

was performing admirably. He was comfortable in that post as there was room for upward mobility.

974. There being no further questions, the Chairman excused that panel.

Page 225 of 289

HEAD 2759

FIRE SERVICES DEPARTMENT

Present: Mr. Anthony McMaster

Ag. Permanent Secretary, Ministry of Communications and Works (Ag PSCW)

Mr. Andrew St. Hilaire

Ag. Deputy Permanent Secretary, Ministry of Communications and Works (DSCW)

Ms. Diane Todman

Ag. Finance and Planning Officer, Ministry of Communications and Works (Ag FPOCW)

Ms. Simera Durante

Human Resources Manager, Ministry of Communications and Works (HRCW)

Mr. Zebalon McLean

Chief Fire Officer, Fire Services Department (CFO)

975. The Chairman asked if there would be a presentation or if they preferred for members to pose questions.

976. Territorial Member Archibald C. Christian enquired about the Capoon’s Bay Fire Station being closed and wondered if there were plans to re-open.

977. The Chief Fire Officer advised that in 2011 the Capoon’s Bay Fire Station was closed because the appliances were old and deteriorating and it became necessary to move working appliances to the metropolitan area, the East and West End Fire Stations. The Chief Fire Officer further stated that he would like to re-open the Capoon’s Bay Fire Station, but resources would not allow for that at this time.

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978. The Permanent Secretary advised that Cabinet approved finances for a truck and that the plan was to strategically rebuild the fleets by purchasing trucks one (1) at a time.

979. The Chief Fire Officer added that Jost Van Dyke had a new fire truck, but that the Anegada fire truck was being repaired.

980. Territorial Member Archibald C. Christian commended the Chief Fire Officer for his efforts and thanked him for keeping the country safe.

981. There being no further questions, the Chairman excused the panel.

Page 227 of 289

HEAD 2760

WATER AND SEWERAGE DEPARTMENT

Present: Mr. Anthony McMaster

Ag. Permanent Secretary, Ministry Communications and Works (Ag PSCW)

Mr. Andrew St. Hilaire

Ag. Deputy Permanent Secretary, Ministry of Communications and Works (DSCW)

Ms. Diane Todman

Ag. Finance and Planning Officer, Ministry of and Works (Ag FPOCW)

Ms. Simera Durante

Human Resources Manager, Ministry of Communications and Works (HRCW)

Mrs. Pearline Scatliffe-Leonard

Director, (DWS)

Water

and

Sewerage

of

Department

983. The Chairman welcomed the panel and asked if they had a presentation or would they prefer to have members pose questions.

984. The Member for the Fifth District commended the Director for resolving some existing water problems in the Fifth District. She further indicated that there were concerns regarding the maintenance work and the condition of the roads in various areas in the district.

985. The Director agreed that the Department was having challenges repairing the roads once they have been dug up during the maintenance process.

986. The Minister for Communications and Works commended the Director for doing a great job since she had taken office. He further stated his concerns regarding the road conditions that were left once maintenance work was completed and indicated that more attention will be given to the quicker repair of the roads.

Page 228 of 289

987. Territorial Member Archibald C. Christian commended the Director for her quick response to complaints that he has lodged in the past. He enquired if there were engineering or pipe problems in specific areas such as Sea Cows Bay, Capoon’s Bay and East End/Long Look.

988. The Director advised that they were experiencing pipe problems in those areas.

989. There being no further questions, the Chairman excused the Panel.

Page 229 of 289

HEAD 2761

DEPARTMENT OF MOTOR VEHICLES

Present: Mr. Anthony McMaster

Ag. Permanent Secretary, Ministry of Communications and Works (Ag PSCW)

Mr. Andrew St. Hilaire

Ag. Deputy Permanent Secretary, Ministry of Communications and Works (DSCW)

Ms. Diane Todman

Ag. Finance and Planning Officer, Ministry of Communications and Works (Ag FPOCW)

Ms. Simera Durante

Human Resources Manager, Ministry of Communications and Works (HRCW)

Mr. Kye Rhymer

Commissioner of Motor Vehicles, Department of Motor Vehicles (CMV)

990. The Chairman welcomed the panel and asked if they had a presentation or would they prefer to have members pose questions.

991. The Minister for Health and Social Development enquired if all of the 60th Festival Anniversary licence plates were sold.

992. The Commissioner advised that all of the plates were indeed sold. He added that there was a demand for more of the 60th Festival Anniversary licence plates.

993. There being no further questions, the panel was excused.

Page 230 of 289

HEAD 2762

PUBLIC WORKS DEPARTMENT

Present: Mr. Anthony McMaster

Ag. Permanent Secretary, Ministry of Communications and Works (Ag PSCW)

Mr. Andrew St. Hilaire

Ag. Deputy Permanent Secretary, Ministry of Communications and Works (DSCW)

Ms. Diane Todman

Ag. Finance and Planning Officer, Ministry of Communications and Works (Ag FPOCW)

Ms. Simera Durante

Human Resources Manager, Ministry of Communications and Works (HRCW)

Jose DeCastro

Ag. Director, Public Works Department (Ag.DPWD)

G. Navarro-Donovan

Quantity Surveyor, Public Works Department

Anastasia Tongue

Project Manager II, Public Works Department

Nadia Christopher

Ag. Human Resources Manager, Public Works Department

Carlene Corea

Professional Cadet, Public Works Department

994. The Chairman welcomed the panel and asked if they had a presentation or would they prefer to have members pose questions.

995. Territorial Member Archibald C. Christian enquired if there was a new asphalt plant and if it was currently operational. The Ag. Director advised that there was a new asphalt plant and it would be up and running before the Christmas holidays.

996. The Member for the Fifth District enquired if the asphalt plant would be fully operational or would the department be simply testing the

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equipment. The Ag. Director indicated that it would be fully operational and would produce a high quality of asphalt.

997. The Minister for Health and Social Development enquired of the amount of road engineers that were on staff. The Ag. Director indicated that there were six (6) engineers on staff.

998. There being no further questions, the Chairman excused the panel.

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HEAD 2763

TELEPHONE SERVICES MANAGEMENT UNIT

Present: Mr. Anthony McMaster

Ag. Permanent Secretary, Ministry of Communications and Works (Ag PSCW)

Mr. Andrew St. Hilaire

Ag. Deputy Permanent Secretary, Ministry of Communications and Works (DSCW)

Ms. Diane Todman

Ag. Finance and Planning Officer, Ministry of Communications and Works (Ag FPOCW)

Ms. Simera Durante

Human Resources Manager, Ministry of Communications and Works (HRCW)

Mr. Reynell Turnbull

Manager, Telephone (MTSMU)

Services

Management

Unit

999. The Chairman welcomed the panel and asked if they had a presentation or would they prefer to have members pose questions.

1000. The Premier and Minister of Finance enquired about the progress of the new telephone system.

The Manager advised that the system was

working fine and that the efficiency had already been realised.

1001. There being no further questions, the panel was excused.

Page 233 of 289

CONTRIBUTIONS TO STATUTORY BOARDS DEPUTY GOVERNOR’S OFFICE

HEAD 2109 Present:

Mr. Errol George

Director, Financial Investigation Agency (DFIA)

Mr. Julien Johnson

Chief Operating Officer, Financial Investigation Agency (COO)

Mr. David Archer

Permanent Secretary, Deputy Governor’s Office (PSDGO)

Mrs. Kara Stoutt-Penn

Finance & Planning Officer, Deputy Governor’s Office (FPO DGO)

SUBHEAD 551317

GRANT TO FINANCIAL INVESTIGATION AGENCY

1002. Persons present were asked to identify themselves and their position for the record to which they complied.

1003. Mr. George expressed thanks to the Committee for the opportunity to be present to seek support for requested funding to enable the Agency to carry out the mandate during 2015. He said that during the last year the Agency had been on a part of steady growth and development. Some challenges have been experienced, in particular as it relates to the implementation of programmes to supervise and monitor certain organisations and businesses. He referred to the supervision and monitoring of the Non-Profit Organisation. He said two years ago when they embarked on the process, while they knew that there would be some challenges, they did not anticipate some of the challenges that would surface since the process commenced.

One of the main challenges

experienced was the registration of these organisations. The registration

Page 234 of 289

process has proven to be quite onerous, especially the small ones who are experiencing difficulties in meeting the registration requirements. Due to the organisational structure, some organisations were having some difficulties in meeting the registration requirement. The Agency has been working closely with the Ministry of Health & Social Development to look at the Non-Profit Organisation (NPO) Act and identify some of the provisions that should be amended to make the registration process less onerous. In the meantime, the Agency had put together some proposed amendments which would be submitted to the Agency’s Board shortly and once the Board approves these amendments, they would be forwarded to the Ministry who would take the process forward.

1004. The Director stated that the Agency’s supervisory and monitoring functions also extended to designated non-financial businesses and professions such as legal practitioners, automobiles, yacht brokers, jewelers and real estate agents.

He said the Agency is experiencing

challenges with the real estate agents and automobile dealers.

The

challenges stems from the Agency’s reliance with the Trade Department, specifically for the real estate agents. He said once a business is given a license to operate in that sector, that specific trade license enables them to buy and sell real estate and also enables them to engage in property management or property rental. However, the international standards only require those real estate agents who specifically engage in buying and selling to be subject to anti money laundering oversight. As it currently stands, because the blanket trade licenses are not specific, the business can engage in any of those activities related to the real estate sector and it is very onerous because they have to meet with each entity individually so that they can report on the type of real estate activity they are engaged in carrying out.

Page 235 of 289

1005. The Director said that the Agency was also having problems with the automobile agents who were engaged in business without a license. A number of car dealers went overseas, bought vehicles and sold them. One of the complaints that they have received from the more established vehicle dealers was that they hoped that the Agency was applying and monitoring the process fairly across the board. The challenges were that it was difficult to identify those persons who engaged in travelling overseas and importing vehicles for sale. The Agency intended to reach out to H.M. Customs who should be able to help them to identify these individuals so that they could apply for licenses if they have not already done so.

1006. Territorial Member Archibald C. Christian suggested that in addition to gathering information from H.M. Customs, the Agency should also seek information from the Inland Revenue Department, Trade Department and Social Security regarding the persons who are operating business within the BVI. 1007. The Director said that he has been engaged in ongoing collaboration with the Trade Department and the Department of Motor Vehicles and while they have received some information, it is limited and the information did not give them enough to identify the persons who are engaging in the business of going overseas, purchasing vehicles and bringing them in the territory for sale.

There are also a number of

businesses who are engaged in vehicle rentals who are also engaged in buying and selling and may not have trade licenses to buy and sell.

1008. The Chairman thanked the panel for appearing before the Committee.

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PREMIER’S OFFICE

HEAD 2220 Present:

Mr. Broderick Penn

Ag. Permanent Secretary, Premier’s Office (AgPSPO)

Mrs. Sharon Flax-Mars

Director, Tourist Board (DTB)

Mrs. Elvia Smith-Maduro

Deputy Secretary, Premier’s Office (DSPO)

Mr. Jamal Jones

Finance and Planning Officer, Premier’s Office (FPOPO)

SUB HEAD 551312 1009.

GRANT TO TOURIST BOARD The Chairman welcomed the panel and asked them to state their names and positions for the record, to which they complied.

1010.

The DTB made a brief presentation before the members posed questions.

She advised that the BVITB had presented an

operational budget for 2015 of $11,135,000 which was an increase of $635,000 in 2014. She stated that in the past year they were better able to implement their strategies for improving their operational

efficiencies,

global

marketing

strategies,

and

infrastructural product development training to ensure the BVITB was poised to meet and exceed the expectations of the industry.

She further stated that in 2014 they moved aggressively to continue to reposition the BVI in the global market place. She said that in 2015 they intend to increase the profile as a luxury destination by forging deeper into South America and entering France.

1011.

She said that the 2015 budget projection was reflective of the continued vision for intensive marketing and sustainable tourism development, and to include industry partners in various initiatives.

Page 237 of 289

She further expressed that it was imperative to continue creating innovative marketing campaigns to enhance visibility and bring more visitors to the BVI shores. She stated that it was also crucial to continue their customer service training programmes. She said that the BVITB was capitalising on the negotiated berthing agreements with Disney Cruise lines and spearheading government wide discussions to roll out a destination wide training programme on customer service and telling the BVI story. She said that it is essential that the marketing tools be reflected in the internet savvy world.

She said a new invigorating brand to sell the BVI is

necessary across all channels.

1012.

She further stated that they expected to launch a new campaign in early 2015 since a new campaign had not been launched since 2008.

She said she was very proud of the work her team had accomplished in 2014 and changing the paradigm and the mindset in a time of challenge was not easy but she had no choice. She said that the BVITB had substantially delivered, and the numbers have grown annually by a 4% increase in overnight arrivals from January to September and cruise ship arrivals had increased by 5.2 thus far for the year. She said the industry partners are more confident in the organization and will continue to partner with them. She said that in order to reach the 10% goal in overnight arrivals, adequate funding would be necessary to accomplish the goals.

1013.

Territorial Member Archibald C. Christian asked the DTB to justify the increase of $635,000 in the budget and enquired as to how it would benefit the Territory.

Page 238 of 289

1014.

The DTB stated that more than that amount was needed to market the Territory and to expand into France and delve deeper into South America. She advised that the BVITB had looked into targeting regional television advertising in selected markets in the US but that would also require funding. She reiterated that the majority of the funds would go toward marketing, but was not quite certain where the destination training programme would go with Disney. She also noted that the territory had improved lift service with WinAir into the BVI from St. Martin and they had seen the number of visitors from the French market increase. She stated that they also had interest from the tour operators in France about the BVI as a destination.

1015.

Territorial Member Archibald C. Christian asked what was the expectation for the upcoming winter season.

1016.

The DTB said that the BVI is the “to go” luxury destination and she expected a better season based on the latest information from the hotels, the bareboat charter companies private charter operators, and tour operators have reported an increase in numbers.

1017.

Territorial Member Archibald C. Christian asked whether there were any programmes that the Tourist Board could assist with to improve the image of the Immigration Department.

1018.

The DTB confirmed that she had met with the Ag. CIO to express the importance of the arrival experience in the territory and informed him of the customer service training programme that was in place at the BVITB. She said that she was very hopeful that they could see some synergies with both Immigration and Customs as

Page 239 of 289

they were the first arrival points for visitors and every experience and interaction should be top notch.

1019.

The Minister for Natural Resources and Labour asked whether she had received any complaints or had any discussion with the local or industry charter yacht captains, to which she affirmed that she had dialogue with the charter industry on a regular basis.

1020.

Territorial Member Archibald C. Christian asked whether she was experiencing any challenges.

1021.

The DTB advised that she has experienced stagnant funding with the timing of the subventions and would like to receive them on time as it creates a challenge. She said the Tourist Board has the best Financial Comptroller and although the subventions are received late, the officer does her best to negotiate with the vendors to at least make partial payments until the subventions are received.

Another challenge that the DTB faces is the mindset of some government departments and agencies who expect the Tourist Board to pay all the expenses for certain events for example, the Lobster fest, and they should budget accordingly and be responsible for their own portfolios.

1022.

The Members had no further questions on the record and the Chairman thanked the panel for appearing before the Committee.

Page 240 of 289

HEAD 2436

MINISTRY OF NATURAL RESOURCES AND LABOUR

Present: Mr. Ronald Berkeley

Permanent Secretary, Ministry of Natural Resources and Labour (PSNRL)

Mr. Joseph Smith Abbott

Deputy Secretary, Ministry of Natural Resources and Labour (DSNRL)

Mr. Glenn Harrigan

Chairman, BVI Airport Authority

Mr. Coy Evans

Director of Operations, BVI Airport Authority (DoO)

Ms. Canya Stoddard

Financial Comptroller, BVI Airport Authority (FC)

Ms. Louann Hodge

Finance and Planning Officer, Ministry of Natural Resources and Labour (FPONRL)

SUBHEAD 551319 1023.

GRANT TO BVI AIRPORT AUTHORITY The Chairman apologised for the absence of Mr. Denniston Frazer who is currently on leave attending a conference.

1024.

Territorial Member Archibald C. Christian asked if the public was utilising the paid parking at the airport more or less.

1025.

The FC stated that there was a decrease in the use of the parking lot.

1026.

The Minister for Natural Resources and Labour stated that there are two parking lots. One that is attached to the BVI Airport Authority and the other that serves Trellis Bay. There is a decrease in the use of the Airport Authority parking lot since people are using the property at Trellis Bay, which is free.

Page 241 of 289

1027.

The Member for the Ninth District stated that when he met with Mr. Frazer earlier this year in relation to the VG Airport, he was advised that the space where people could build houses had increased. He stated that thirty-four (34) spaces were reserved and working on the possibility of doing more as they continue to work with ASSI and the various pilots. He asked if there was anything more happening to the Airport where they could give up more space for housing.

1028.

The DoO answered that the BVI Airport Authority procured a company from the UK and they assisted in presenting them with a shield process where the number of people who could not build had been reduced from thirty four (34) to approximately nine (9).

1029.

The Member for the Ninth District stated that where there is a lot of building space on the other end of the airport and asked if any consideration has been given to using the land for Agricultural purposes.

1030.

The Minister for Natural Resources and Labour stated that it is one that is currently being worked on and is a little more complex than it seems.

1031.

The Chairman thanked the panel for coming to give information.

Page 242 of 289

HEAD 2436

MINISTRY OF NATURAL RESOURCES AND LABOUR

Present: Mr. Ronald Berkeley

Permanent Secretary, Ministry of Natural Resources and Labour (PSNRL)

Mr. Joseph Smith Abbott

Deputy Secretary, Ministry of Natural Resources and Labour (DSNRL)

Ms. Linda Varlack

Ag. Director, National Parks Trust (Ag.DNPT)

Ms. Louann Hodge

Finance and Planning Officer, Ministry of Natural Resources and Labour (FPONRL)

SUBHEAD 551321 1032.

GRANT TO NATIONAL PARKS TRUST The Ag.DNPT stated that she is aware of the matter of concern with the Trusts reliance on the subvention from Government and thought it is necessary to give an update to Members. Approval was not given for the increase of fees.

The proposed fee increase was $400 for privately held moorings and $600 for commercially held moorings annually.

A medium term fiscal plan was prepared in 2009 that included projections on what the anticipated increase in revenue would have been if they were able to move forward with the fee increases. She is looking forward to when the Trust is no longer reliant on the Subvention.

1033.

The Member for the Sixth District asked why were the fees not increased.

1034.

The Minister of Natural Resources and Labour stated that it is a Cabinet decision and has not yet passed through Cabinet.

Page 243 of 289

1035.

The Member for the Sixth District asked if it would pass through Cabinet next year.

1036.

The Minister for Natural Resources and Labour stated that he will endeavour to encourage his Honourable colleagues to move in that direction, hopefully in the coming year there may be some action on it. It is important to understand that it is a Statutory raise in fees and only the Minister of Finance could move it forward.

1037.

The Member for the Third District asked if the Statutory raise in fees is for NPT.

1038.

The Minister for Natural Resources and Labour stated that the bigger issue is the moorings that are owned by the Ministry and in order to transfer them, one of the recommendations is to increase the fees and it is still a Statutory deferment.

1039.

The Ag.DNPT stated that she appreciated the comments from the Members and the NPT takes pride in maintaining The Baths and the Virgin Gorda contingents that take care of the Baths are very passionate about ensuring cleanliness. All the structures were visited and strengthened in light of the upcoming tourist season.

1040.

Territorial Member Archibald C. Christian stated that he commended persons employed at the Bath for a job well done. He asked if Smugglers Cove beach could be given

Page 244 of 289

some more attention since it is still one of the more popular beaches on Tortola.

1041.

The Ag.DNPT stated that she would send the list of the Beaches to Members.

1042.

The Member for the Third District asked if the collection of fees had been instituted at Sage Mountain .

1043.

The Ag.DNPT stated that they had collected fees at Sage Mountain in the past; but the staff at Sage Mountain was reassigned to other areas. However, the Taxi Tour Operators collects the fees at Sage Mountain and turn the fees into NPT. A visitor’s centre is presently under construction at Sage Mountain and it will include the ability to have another fee booth as well as a concession stand. The Collection of fees at Sage Mountain will resume by the NPT upon completion of the facility on or before the 31st December 2014.

1044.

The Member for the Third District stated that the NPT will still need assistance from Government.

1045.

The Ag.DNPT stated that she agreed that the Visitor's centre will not vastly increase the amount of revenue expected and it still makes them reliant on the moorings fees.

1046.

The Member for the Third District stated that what the NPT asset brings to the Tourism product cannot be measured by the revenue that is collected by the NPT. He further stated

Page 245 of 289

that in an attempt to becoming self-sufficient he hoped it would not diminish the appearance of the parks.

1047.

The Ag. DNPT stated that one of the focuses for 2015 is training and improvement of staff.

1048.

The Ag.DNPT stated that there had been a lack of drainage and it made it slippery when persons walked in the area.

They are working to restore the drainage to ensure health and safety and improvement.

1049.

The Minister for Natural Resources and Labour stated that the Climate Change Trust Fund would be an added source of funding to the overall maintenance of the Parks. The Trust Fund will be able to utilise the resources to help with the upkeep of the parks.

1050.

The Member for the Third District asked the Ag.DNPT if she knew that the NPT is responsible for Great Thatch. He also asked what are the plans for the island.

1051.

The Ag.DNPT answered yes, she is aware.

1052.

The PSMNRL stated that a team lead by the Minister visited the island and Dr. Angel Smith sent a plan to the Ministry outlining how to develop historic ruins.

1053.

The Member for the Third District asked if there is any discussion on making Great Thatch Island a National Park.

Page 246 of 289

The Minister for Natural Resources and Labour answered yes.

1054.

The Member for the Ninth District encouraged the NPT to keep up the good work.

1055.

The Chairman thanked the panel for appearing before the Committee.

Page 247 of 289

HEAD 2543

MINISTRY OF EDUCATION AND CULTURE

Present: Dr. Marcia Potter

Permanent Secretary, Ministry of Education and Culture (PSEC)

Mrs. Jovita Mercer-Scatliffe

Finance and Planning Officer for Ministry of Education and Culture (FPOEC)

Ms. Corrine George

Supervisor of Accounts, Department of Education

Mr. Roy Barry

Chairman of the BVI Recreational Trust (the ChrmBVIRT)

SUBHEAD 551310 1057.

GRANT TO RECREATION TRUST The Chairman welcomed the panel to the proceedings and asked that they state their names and positions for the record to which they obliged.

1058.

The Chairman thanked the panel for the introductions and asked if there were any questions or comments.

1059.

The Leader of the Opposition asked for a synopsis of what the Recreational Trust has been up to for the past two or three years. He indicated that he goes up to Virgin Gorda and doesn’t hear anything.

1060.

The ChrmBVIRT stated that the Committee came into office in October 2012 and noted that from that date, they took the opportunity to visit all of the facilities in the Territories. He has indicated that they splitted the Executive body into two and that one half was responsible for the eastern end whereas

Page 248 of 289

the other half was responsible for the western end as well as the outer islands. He noted that from that point, they had an assessment done to see what was needed.

1061.

He said that they proceeded to meet with the employees of the Trust and gave them their directive to make sure that all of the facilities were brought up to date. He added that what they found out was that most of the facilities were quite derelict and that even though persons were being paid, nothing was being done. He stated that they put policies in place so that the employees were held responsible for maintaining the facilities. He indicated that all of the facilities are accessible and that if somebody needed to use one, they could call the office of the Trust and the facility would be ready for them. He informed the Committee that they are now making sure that all of the facilities are prepared and ready for use by anybody within the public.

1062.

He stated that they are now trying to build a public campaign to reach out to the general public and let them know what the Recreational Trust is responsible for, their vision, their mission and the fees involved with the usage of the facilities.

He indicated that they have even gone a step further in creating a fund-raising mechanism and that they were reaching out to private businesses to get on board and assist them in raising monies to ensure that the facilities are up kept.

1063.

He said that another initiative is one where they have a public-private partnership whereby they have some private

Page 249 of 289

businesses who are adopting some of the facilities. He noted that the Road Town Seventh-day Adventist Church had adopted the facility by the bandstand and that they would be having a ceremony soon to hand it over to them officially. He said that the Seventh-day Adventist Church is going to maintain that facility on a daily basis and that they have already met with the Police to ensure that the Police are going to have surveillance at that facility because they know that there are activities that take place there that are not welcomed. He stated that he had had a meeting with the Police also and that they had toured that area as well as Huntum’s Ghut. He indicated that they are now making sure that the police have a presence in these areas.

1064.

The Member for the Fifth District enquired about whether the Cultural Centre and the Multi-Purpose Sports Complex fell under the Recreational Trust.

1065.

The ChrmBVIRT stated that only the Multi-Purpose Sports Complex falls under the Recreational Trust.

1066.

The Member for the Fifth District commented about the two parks in the Huntum’s Ghut area one being the first children’s park and the other being near the basketball court. She stated that the lighting was very poor in both of those areas and noted that the reason why she asked about the Cultural Centre was because it also had a lighting issue. She said that the park near the basketball court is very dark and that there is a light over the basketball court itself but the area under the trees is very dark. With regards to the children’s park, she

Page 250 of 289

said that requests have been made several times to upgrade the lighting on that facility and asked if that was something that would be looked into by the Trust.

1067.

The ChrmBVIRT indicated that this was something they had actually looked at but noted that financing was an issue. He noted that that was the reason why they are now trying to seek assistance from the private industry to assist them with financing so that they can effectively light all of the parks in a proper manner.

1068.

The Member for the Fifth District stated that she was glad to hear about the public participation or business partnering with the Trust.

1069.

Territorial Member Archibald C. Christian enquired about whether the Carrot Bay Park falls under the Recreational Trust.

1070.

The ChrmBVIRT responded in the affirmative.

1071.

Territorial Member Archibald C. Christian stated that he knows that the ChrmBVIRT had just explained to his colleague about financial constraints but asked if there are any plans to upgrade that park in terms of maintenance and upkeep.

1072.

The ChrmBVIRT stated that during the festival they had done some major upgrades to that park where they had re-fenced the entire area and put some new gates on with the intention

Page 251 of 289

to lock the gates to prevent persons from parking their vehicles there. He indicated that upon arrival at Carrot Bay, they were threatened by individuals from the district. He added that it is something that they have to tread lightly on.

He noted that they are not the police, so they would have to move carefully so that they don’t get into any trouble or expose themselves to any danger. He stated that they do intend to lock the gates to prevent persons from accessing the facility without permission.

1073.

Territorial Member Archibald C. Christian stated that he was glad that the ChrmBVIRT had mentioned that but noted that he was actually speaking about the park on the seawards side, south of the fisherman’s ramp which is a paved area with benches under the trees. He asked it that area fell under the Trust as well,

1074.

The ChrmBVIRT responded in the affirmative and noted that it was all inclusive.

1075.

With regards to the Benjamin Romney Park in West End, the Territorial Member Archibald Christian stated that there seems to be a problem with leaking water lines and noted that most times, when persons use that park, certain areas would be flooded. He enquired about whether that problem has been rectified.

1076.

The ChrmBVIRT stated that that park is one of the most heavily used parks that the Recreational Trust manages but noted that the facility needs to be completed. He indicated

Page 252 of 289

that the park needs proper lighting and a proper water system.

He said that they try to patch it here and there to make sure that it works. He informed the Committee that the park needs a complete overhaul and a major capital improvement. He noted that once that was done, the facility could become a huge revenue mechanism for the Trust. He stated that persons access the park regularly and that they just need to get it completed. He indicated that they have had a problem with the bathroom and that they’ve always had issues with public water. He added that he had two tanks at home and gave one to the park to ensure that that bathroom had water.

1077.

Territorial Member Archibald C. Christian asked if the ChrmBVIRT had an idea as to what it would cost to complete the park with the lighting and water issues. He also asked if any figures have been presented to the Ministry.

1078.

The ChrmBVIRT indicated that he does not have a figure and noted that he was trying to get a copy of the plan. He said that once he gets a copy of the plan, they would be able to put some figures to it.

1079.

Territorial Member Archibald Christian enquired about whether the issue of lights staying on at certain facilities such as Baugher’s Bay had been rectified.

1080.

The ChrmBVIRT stated that it still happens but noted that it happens less frequently. He indicated that the issue is here and there but noted that it’s not very often that a light might be on very late into the night. He added that the Executive

Page 253 of 289

Director, Mr. Payne tends to traverse the areas to ensure that these lights are off in the evenings.

1081.

Territorial Member Archibald C. Christian asked if the lights were on a timer system or whether it was just for persons to have the discipline to flip a switch when they were done.

1082.

The ChrmBVIRT indicated that they now have persons who are supposed to be responsible for the facilities and they should check at a specific time and make sure that the lights are off.

1083.

Territorial Member Archibald C. Christian asked if those persons are paid by the Recreational Trust.

1084.

The ChrmBVIRT responded in the affirmative and stated that they have tried a timer system but noted that the power outages tend to throw off the timing system.

1085.

The Chairman thanked Mr. Barry for answering questions posed by the Honourable Members and for appearing before the Standing Finance Committee.

1086.

The Chairman recessed the proceedings until 10:00 a.m. the following morning.

Page 254 of 289

HEAD 2543

MINISTRY OF EDUCATION AND CULTURE

Present: Dr. Marcia Potter

Permanent Secretary, Ministry of Education and Culture (PSEC)

Mrs. Jovita Mercer-Scatliffe

Finance and Planning Officer, Ministry of Education and Culture (FPOEC)

Ms. Corrine George

Supervisor of Accounts, Department of Education

Mr. Karl Dawson

President of the H. Lavity Stoutt Community College (the President)

Mrs. Italia Penn

Bursar, H. Lavity Stoutt Community College (the Bursar)

SUB HEAD 551315 1087.

GRANT TO H.L. STOUTT COMMUNITY COLLEGE The Chairman welcomed the panel to the proceedings and asked that they state their names and positions for the record to which they obliged.

1088.

The Chairman thanked the panel for the introductions and asked if there were any brief remarks.

1089.

The President stated that he would like to thank the Committee for the opportunity to share information about the college and that he brought with him a fact book related to statistics about the college to be distributed, either before or after the proceeding, if Members wished.

Page 255 of 289

1090.

Territorial Member Archibald C. Christian enquired about the college’s current enrollment of students and staff.

1091.

The President stated that the current enrollment for Fall 2014 is 827 students which can be found on page 8 of the fact book. He added that the staff contingent is around 150.

1092.

Territorial Member Archibald C. Christian stated that the college had a slight reduction over Fall 2013 and asked about whether there was any indication as to why they have had that reduction.

1093.

The President indicated that they are not absolutely clear and that they know that they seem to still capture the same percentage of graduates from the high schools in the Territory. He stated that some of the other statistics will show that the average age of students seems to be dropping and that it would seem as if they are having trouble attracting mature students. He noted that that would be somewhat expected in a sense that as some of that demand is met and as more persons go to the college immediately after the high school versus the number of people who have deferred attending college. He stated that he thinks the way forward for the college would be to continue to promote lifelong learning so that the persons who may have obtained an associate’s degree in 2014 may come back in 2018 for a certificate in something else that continues to upgrade them for the skills required in the workplace and the economy.

Page 256 of 289

1094.

Territorial Member Archibald C. Christian enquired about how many students are BVIslanders or Belongers of the 827.

1095.

The President indicated that it was 80% and directed the Committee to page 12 and 13 of the fact book.

1096.

The President responded in the affirmative and stated that if they wanted to break out the charts they would also see the trends for 2010 to 2014. He added that the subsequent pages would give them that. He indicated that the trends show that the range has been from between 80% and 84% which is fairly consistent. He stated that with that fairly consistent number, it also brings them to the issue of what they will do with the Tuition Assistance Program because it is well known that they budgeted for it and that they themselves have to question whether or not they have to show it as a revenue; given the fact that it has not proven to be revenue for the college over the last few years. He indicated that it creates a dilemma for them as far as the financing of the operation.

1097.

The Premier and Minister of Finance referred to page 14 of the fact book and enquired what ‘by affiliation’ means.

1098.

The President directed the Committee to page 5 of the fact book where the definitions are located and noted that ‘by affiliation’ means the categories in assessing tuition charges.

He stated that Category one is BVIslanders, Belongers, HLSCC Staff and that Category 2 would be persons with residency status. He added that Category 3 would be foreign

Page 257 of 289

students. He said that they have slightly different charges based on the amount of time spent in the Territory.

1099.

The Premier and Minister for Finance referred to page 32 of the fact book where there is a revenue forecast by category and enquired about which is the one where they are seeking Assistance or Grants from whoever may wish to support the college.

1100.

The President stated that that would come under the one that’s in orange which is 2% at this point.

1101.

The Premier and Minister for Finance asked if that percentage has grown over the years or whether it was decreasing.

1102.

The President stated that it has grown slightly over the years and noted that he thinks there is prospect for its growth. He indicated that the more that they are able to connect various industries with various programs and that in the coming year; they will receive funds from the developer of Nanny Cay, for instance, as a part of that development agreement as it relates to marine studies courses which is related to the work that they are doing at Nanny Cay. He said that in the next week, they would be hosting individuals from the OECS related to an EU Hospitality Tourism Programme that they hope to get some funds from that as well. He stated that linking projects to particular programs at the college and noted that those are certainly areas that they could pursue in terms of diversifying their revenue. He noted that the essence of what they do

Page 258 of 289

which is serving students, especially youngsters, who are seeking an Associate’s Degree and must have some means to support that and the cost of providing that education.

1103.

The President stated that the life of the college is not to the stage where alumni can contribute greatly to the college. He indicated that what they are trying to do to is cultivate the habit of giving which is the important thing. He noted that if they could cultivate the habit of giving, the persons who are able to give $50 now would already be in the habit of giving when they are able to give $5,000. He added that that was what they are seeking to pursue, develop and cultivate among their people.

1104.

The Premier and Minister of Finance stated that when the Board of Governors was first selected for the establishment of the College that he thinks there was a care to attempt to select persons who may have been able to either contribute funds directly or by association to the college. He enquired about whether that was still the aim, purpose and goal of the Board of Governors or has it changed.

1105.

The President indicated that that has changed and that there may be other objectives that weigh more heavily on Board members at this time. He stated that in the previous year, the college’s Board approved a Strategic Plan for the years 2013 to 2018 and noted that financing is one of the key priorities.

He said that as far as the next time there is an opportunity to select new Board members, they should at least consider how

Page 259 of 289

the selection of Board members might be able to impact that aspect of the Strategic Agenda.

1106.

Territorial Member Archibald C. Christian referred to page 32 of the fact book which has the 2014 Revenue Forecast by Category and enquired about where the revenue from the Bookstore, Cafeteria and Auditorium would be reflected based on the pie chart in the book.

1107.

The President indicated that they would fall under Other Income.

1108.

Territorial Member Archibald C. Christian asked if the President would be able to say how much revenue came from the Bookstore, Cafeteria and Auditorium in terms of a dollar amount under that category.

1109.

The President indicated that he would ask the Bursar to assist.

1110.

The Bursar stated that based on the 2014 estimate, they would not be able to provide the Committee specifically with the details of the breakdowns. She indicated that more than 50% of those revenues would be coming from the Cafeteria.

1111.

Territorial Member Archibald C. Christian stated that a few years ago, the President had expressed some concern about the Bookstore operating at a loss. He enquired about whether that was still the case and about how the revenue had been doing over that past two years.

Page 260 of 289

1112.

The Bursar indicated that the Bookstore is still operating at a loss but noted that the loss was not as large as it had been in the past.

1113.

The Leader of the Opposition stated that he knows the college is still too young and asked if any effort has been made to get the graduates to give something back to the school.

1114.

The President stated that that was one of the initiatives that they have been pursuing at the college and that essentially, with the alumni, they are fund-raising in the sense that contributions may be financial or that they can be by means of assisting other students to provide them with career guidance, serving on committees as well as seeking their financial input. He said that 2015 marks the 25th year of the college and noted that they would try as much as possible to focus on the alumni in terms of indicating the effectiveness of the college through the years, as well as drawing on them for support to the institution. He stated that at this stage, it is more important to have many people giving; although they would take whatever they could get so that they have many people getting into the habit and idea of contributing towards that institution.

1115.

Territorial Member Archibald C. Christian enquired about the status of the college’s accreditation process.

1116.

The President stated that they are four months away from accreditation and noted that on the 25th March, 2015, they

Page 261 of 289

7would receive a visit from a team from the United States Commission on Higher Education. He indicated that the team will make a recommendation to the Commission after they visit and that towards the end of June or early July next year, they would know what the Commission’s decision is, relative to their application for accreditation.

1117.

Territorial Member Archibald C. Christian stated that, assuming that the college gets the ‘thumbs up’, he suggested that they use that momentum to spur the good of the college in terms of revenue.

1118.

The President stated that he certainly agrees that achieving the accreditation would boost them in many ways. He added that from a financing point-of-view, they would have to ask what one extra student means and whether it contributes more to expense or to the revenue. He indicated that obviously, there is the benefit of another educated person but added that if the proper cost structure is not in place, more is not always better.

1119.

The Chairman thanked the members of the panel for appearing before the Committee.

Page 262 of 289

HEAD 2652

MINISTRY OF HEALTH AND SOCIAL DEVELOPMENT

Present: Mrs.Petrona Davies

Permanent Secretary, Ministry of Health and Social Development (PSHSD)

Mrs. Carolyn Stoutt- Igwe

Deputy Permanent Secretary, Ministry of Health and Social Development (DSHSD)

Ms. Tasha Bertie

Deputy Permanent Secretary, Ministry of Health and Social Development (DSHSD)

Mr. Clayton O’Neal

Finance and Planning Officer, Ministry of Health and Social Development

Mrs. Darlene Carty-Baptiste

Chief Executive Officer, BVI Health Service Authority

Mrs. Patricia Malone-Smith

Director of Hospital Services and Operations, BVI Health Services Authority

Mr. Allan Penn

Associate Director of Infrastructure, BVI Health Services Authority

Dr. June Samuel

Chief of Medical Staff, BVI Health Services Authority

Mrs. Gretchen Hodge-Penn

Ag. Director of Nursing, BVI Health Services Authority

Ms. Angelina John

Financial Controller, Authority

Mrs. Deborah Leslie

Human Resources Manager, BVI Health Services Authority

SUBHEAD 551318

BVI

Health

Services

GRANT TO BVI HEALTH SERVICES AUTHORITY

Page 263 of 289

1120.

The Chairman welcomed the panel and asked if they would like to make a presentation or have the members pose questions.

1121.

The Chief Executive Officer offered a brief budgetary summary of improvements and achievements for the year.

She began with advising of the recurrent expenditure of 46.8 million dollars with an estimated value of total revenue generation of 18.2 million dollars, which was a 72% increase above the previous year. She further stated that the figure was taking into account the introduction of the new cafeteria at the new Peebles Hospital, the introduction of specialist fees, the increased fees for medical reporting, the increased fees for urgent care visits and room and board fees for the medically discharged persons. She further noted the BVIHSA many accomplishments for the year starting with the strengthening of the oversight of the Accident and Urgent Care Department which was the gateway to the BVIHSA; the establishment of the employee’s pension plan, which was a requirement under the BVIHSA Act of 2004. She further indicated that they had performed a workforce engagement with a re-orientation of all their employees; they had introduced new jobs within the BVIHSA to include, but not limited to, the certification of medical coding and billing, and a dialysis tech programme.

1122.

The CEO further stated that they had rolled out their BVIHSA website which speaks to service of excellence, reliability and affordability within the organisation.

The

summary cost would speak to their exponential increase in

Page 264 of 289

employee cost with the transition to the new Peebles Hospital which would take place this winter. The 36% increase in employee costs speaks to the opening of new modalities which included the opening of the new Psychiatric Ward.

They estimated opening the new hospital with 38 beds and with an increase in services between the months of January to June 2015. She posited that they were looking at a 69% increase in their utility costs and maintenance costs would look to increase to approximately 400% above last year’s actual expenses. She further added that the new revenue streams included the operation of the cafeteria, the introduction of specialist fees, the concession fees of the gift shop, which had gone out to tender, and the expansion of the outpatient specialty clinics.

1123.

The Member for the Third District enquired about the expenses noted in the Chief Executive Officer’s summary as being 46.8 million dollars and asked what the expenses were in the old facility in 2014. The Chief Executive Officer advised that their initial estimates were 38 million dollars in 2014; however, they tried to stay within the amount allotted, which was 33 million dollars. The Honourable Member for the Third District enquired about the proposed revenue, which was expected to be 18.2 million dollars. The Chief Executive Officer explained that the BVIHSA calendar differs from that of the BVI Government indicating that their calendar year was from 1 October to 30 September. She further stated that with the oncoming of the new fees and the ability for them to charge those fees, the 18.2 million dollars would be the projected revenue for their calendar year.

Page 265 of 289

1124.

The Member for the Third District enquired what the BVI Government’s subvention was to the BVIHSA for 2015. The Permanent Secretary advised that the figure reflected in the draft budget estimates for 2015 was $24,506,800.00. The Permanent Secretary pointed out that the estimated revenue projection was based on the existing fee structure of the BVIHSA with respect to change throughout the course of the year to coincide with the introduction of the National Health Insurance System. This budget had not yet been approved by Cabinet as they were working through some of the details in order that they would have a more accurate projection to present.

1125.

The CEO further indicated that they did not currently charge realistic fees for the services rendered at BVIHSA so as not to create a hardship for persons as they tried to meet the market prices. She further explained that they were creating the introduction of new fees with the introduction of the new NHI to ensure affordable access to medications. As they continue to work through the final details of that transition, they expect that the revenue projection would be different to what was presented.

1126.

The Member for the Third District enquired if the BVIHSA was looking at eliminating the subvention given by the BVI Government with the increase of the fees. The Permanent Secretary indicated that the subvention could not completely be eliminated because some public health services would continue to be provided by the BVIHSA, but in terms of fees

Page 266 of 289

for clinical care, those would primarily be covered through NHI. 1127.

The Member for Third District enquired about the collection system as it pertained to the fees, and the success rate of collection of those fees currently at the hospital. The Chief Executive Officer indicated that there were a number of variables that needed to be taken into consideration when looking at that element. The persons who were deemed selfpay, the collection rate was extremely low. The highest percentage they had collected in a day would be approximately 30%-40% billed. She stated that the system did not differentiate between self-pay and insured patients, it only indicated receipt of pay on a daily basis as it pertained to appointments made within a given day. She further indicated that there had been an increase in patients over the year, from 220 patients in a day to 410 patients in a day.

1128.

The Member for Third District enquired about the staffing issue being resolved for the opening of the new hospital. The Chief Executive Officer advised that the staffing plan had been completed. She further indicated that, with the hospital opening with 38 beds in phase one, the BVIHSA was looking at an additional 109 employees for the move and/or transition; this would take them up until the end of January 2015.

1129.

The Member for the Third District enquired about the capacity of the entire hospital. The Chief Executive Officer indicated that the hospital could hold 120 beds. The Member

Page 267 of 289

for the Third District enquired why they were beginning phase one with 38 beds.

The Chief Executive Officer

indicated that they need time to train the staff and get them prepared to offer a service of excellence while the BVIHSA worked towards accreditation. She further indicated that the phase one bed count strictly speaks to in-patients and did not include those persons who would be seen through Accidents and Emergency (A&E) which was an additional four (4) treatment rooms, observation bay, asthma bay and the outpatient ambulatory surgical cove going from zero capacity up to four and working up to six. She further indicated that there would be a great capacity for persons who want to have day surgeries and stay 23 hours or less. She added that the current census indicated that they had occupancy of 35-40 patients. However, earlier in the year they had occupancy of upwards of 40 beds with the increase due to viral illnesses.

She noted that all 38 beds in the new hospital would be private to semi-private.

1130.

The Minister for Health and Social Development advised that it was important for the Member for the Third District to know where the beds would be in order to have a better appreciation. The Chief Executive Officer indicated that the hospital could house 40 to 45 persons with the current system. She further indicated that they were going from a 2-3 person capacity ICU room with an adjoining alcove, to a six (6) bed ICU spread-out within individual rooms around a nurse’s station.

Page 268 of 289

1131.

The Member for the Third District enquired about the equipment and services that would be offered in order that patients would not have to go to another facility for treatment. The Chief Executive Officer advised that the services would increase exponentially and the BVIHSA was working towards getting all of the services under one roof as quickly as possible. She further explained that there would be a state of the art imaging section that would have them go from using a 16 slice CT scan to a 64 slice CT scan, a 1.5 Tesla MRI and digital mammography.

1132.

The Member for the Third District asked if there would be technicians to maintain the equipment. The Chief Executive Officer advised that there were two (2) biomedical engineers on staff who were being trained, coupled with maintenance contracts that were included in the negotiated packages for all of the new equipment.

1133.

The Member for the Second District enquired about attracting Health Tourism. The Permanent Secretary stated that they had been looking into the matter and they would continue to have discussions in the New Year. She stated that health officials had already approached the Ministry indicating their desire to partner with the BVIHSA; this would be dealt with more after the transition in the New Year.

The Chief

Executive Officer added that Health Tourism was just one aspect as they wanted to offer various services such as bariatric services for the morbidly obese, which would assist with weight loss; there were discussions with a company in New York regarding this. She further stated that a group out

Page 269 of 289

of North Carolina offered cardiology services that the BVIHSA would be interested in, and they were working with two (2) groups out of Georgia and South America for telemedicine and telehealth which would be medical assistance that would be provided remotely.

She further

indicated that they wanted to offer wound care for diabetics and patients with various ulcers.

1134.

The Member for the Sixth District enquired about the amount of surgeons who would be employed within the hospital. The Chief Executive Officer advised that there were two (2) inhouse surgeons.

1135.

Territorial Member Archibald C. Christian commended the BVIHSA and indicated that the service and the food had been well received from persons he spoke to. He further suggested that the BVIHSA get the PULSE in house magazine back online in order to get the compliments given by patients included in the magazine in order that the public can know the positive goings on of the hospital services. He further enquired if people could volunteer their services at the hospital. The Chief Executive Officer advised that there was an active volunteer programme and all interested persons should contact the Human Resources Department.

He

further wished the staff the best in the future.

1136.

There being no further questions, the Chairman excused the panel.

Page 270 of 289

HEAD 4100

PENSIONS AND GRATUITIES

Present: Mr. Neil Smith

Financial Secretary, Ministry of Finance (FS)

Dr. Sandra Besson

Accountant General, Treasury Department (Acct. Gen.)

Mrs. Maria Thomas

Finance and Planning Officer, Ministry of Finance (FPOMOF)

1137.

The Chairman welcomed the panel and asked them to state their names and positions for the record, to which they complied.

1138.

As the Members had no questions, the Chairman thanked the panel for appearing.

Page 271 of 289

HEAD 4200

MISCELLANEOUS

Present: Mr. Neil Smith

Financial Secretary, Ministry of Finance (FS)

Mrs. Maria Thomas

Finance and Planning Officer, Ministry of Finance (FPOMOF)

1139.

The Chairman welcomed the panel and asked them to state their names and positions for the record, to which they complied

1140.

The Members had no questions for the panel with regards to Head 4200.

Page 272 of 289

HEAD 4300

PUBLIC DEBT

Present: Mr. Neil Smith

Financial Secretary, Ministry of Finance (FS)

Mrs. Maria Thomas

Finance and Planning Officer, Ministry of Finance (FPOMOF)

1141.

The Chairman welcomed the panel and asked them to state their names and positions for the record, to which they complied.

1142.

The FS reminded the Committee that last Thursday they went through in detail the reason why the debt level was where it was and the amounts that were being paid back in principal and interest payments. He noted that in this particular subhead each individual loan is listed and what is paid against those loans in principal and interest in 2015, 2016 and 2017.

He also pointed out that only principal payments were shown as the interest payments were recurrent expenses.

1143.

The Members had no questions and the Chairman thanked the panel for the information shared.

Page 273 of 289

DEPUTY GOVERNOR’S OFFICE CAPITAL

HEAD 321 Present:

Mr. David Archer

Permanent Secretary, Deputy Governor’s Office (PSDGO)

Mrs. Kara Penn-Stoutt

Finance and Planning Officer, Deputy Governor’s Office (FPODGO)

1144.

The Chairman asked persons present to give their names and positions to which they complied.

1145.

The Finance and Planning Officer said that the Budget for 2014 for the Governor’s Group had approved funds of $215,000 for the renovation of Judges Residence No. 9 Cedar Drive and also for the renovation of the Anegada Administration Building. Both projects were completed. In 2015 the sum of $250,000.00 was approved for the renovation of the West End Police Station in West End and the refurbishment of the upper level of the East End Police Station.

1146.

Territorial Member Archibald C. Christian asked whether the amount of $250,000 allocated was for both the West End and East End Police Station.

1147.

The Finance and Planning Officer replied that of the $250,000.00, $172,000 was allocated for the West End Police Station.

Page 274 of 289

1148.

Territorial Member Archibald C. Christian said that this information was good news.

1149.

The Chairman thanked the members of the panel for appearing before the Committee.

Page 275 of 289

PREMIER’S CAPITAL

HEAD 322 Present:

Mr. Broderick Penn

Ag. Permanent Secretary, Premier’s Office (AGPSPO)

Mrs. Elvia Smith-Maduro

Deputy Secretary, Premier’s Office (DSPO)

Mr. Jamal Jones

Finance and Planning Officer, Premier’s Office (FPOPO)

1150.

The Chairman welcomed the panel and asked them to state their names and positions for the record, to which they complied.

1151.

The Members noted that the budget was self-explanatory and concurred that they would increase funding for Queen Elizabeth’s Park II and Greenland stadium as necessary.

1152.

The Chairman thanked the panel for appearing before the Committee.

Page 276 of 289

HEAD 323

MINISTRY OF FINANCE CAPITAL

Present: Mr. Neil Smith

Financial Secretary, Ministry of Finance (FS)

Mrs. Maria Thomas

Finance and Planning Officer, Ministry of Finance (FPOMOF)

1153.

The Chairman welcomed the panel and asked them to state their names and positions for the record, to which they complied.

1154.

The Chairman pointed out that no capital was attributed to the Ministry of Finance, therefore the Panel was excused.

Page 277 of 289

HEAD 324

MINISTRY OF NATURAL RESOURCES AND LABOUR CAPITAL

Present: Mr. Ronald Berkeley

Permanent Secretary, Ministry of Natural Resources and Labour (PSNRL)

Mr. Joseph Smith Abbott

Deputy Secretary, Ministry of Natural Resources and Labour (DSNRL)

Ms. Louann Hodge

Finance and Planning Officer, Ministry of Natural Resources and Labour (FPONRL)

1155.

The Minister of Natural Resources and Labour commended the PSNRL for the excellent work he has done for the Ministry and Departments. He stated that the PSNRL is the most unsound hero. He comes into the office from 7am and leaves between 8pm or 9pm and he would like to express his appreciation of the PSNRL.

1156.

The Minister of Natural Resources and Labour also commended the FPONRL for her good work. He further stated that the FPONRL does the Government justice in terms of the Government's monies.

1157.

The Chairman thanked the panel for coming to give information.

Page 278 of 289

HEAD 325

MINISTRY OF EDUCATION AND CULTURE CAPITAL

Present: Dr. Marcia Potter

Permanent Secretary, Ministry of Education and Culture (PSEC)

Mrs. C. Jovita Scatliffe

Finance and Planning Officer, Ministry of Education and Culture (FPOEC)

1158.

The Chairman welcomed the panel to the 2015 Standing Finance Committee Deliberations and asked them to state their names and positions for the record.

1159.

The Chairman asked the Members whether they had any questions or comments in relation to the Capital.

1160.

The Minister for Education and Culture made the following change: He noted that the figure of $350,000 under Subhead 3250200 – AO Shirley Recreation Grounds should be moved and placed under Subhead 3250405 – Recreation Grounds.

1161.

The Member for the Third District enquired about the status of the outstanding payments to BVI Paving for the A. O. Shirley Recreation Grounds.

1162.

The FPOEC responded that the payment was not under the Ministry of Education.

1163.

The Member for the Third District stated that in relation to the outstanding payment at the A. O. Shirley Recreation, he noted that he asked that question about two years ago and he

Page 279 of 289

received an answer that was quite satisfactory, that it was forthcoming. He revealed that it had not arrived as yet and enquired about the status.

1164.

The Financial Secretary noted that there was a dispute. He indicated that they gave the company a cheque which they refused to take.

1165.

The Member for the Third District suggested that the FS should give him the cheque and let him carry it.

1166.

The Member for the Third District enquired about the capital projects and the sums that were executed for 2014.

1167.

The PSEC responded that they may not have all the figures and would have to send them back to the Committee. The PSEC noted that the Ministry started work on the following projects;

the

Virgin

Gorda

Basketball

Court,

the

Administration block of the Willard Wheatley Primary School, the Virgin Islands School of Technical Studies, and works on the older of the two buildings at the Francis Lettsome Primary School. She added that works was about to begin on the Elmore Stoutt High School and Her Majesty’s Prison roofs. The PSEC indicated that she did not have the figures readily available; however, the only project that exceeded one million dollars would be the Virgin Islands School of Technical Studies.

Page 280 of 289

1168.

The Member for the Third District asked how many of the projects were in the 2014 budget. The PSEC responded that all of them were in the 2014 budget.

1169.

The Minister for Education and Culture asked the PSEC to repeat the projects.

1170.

The PSEC responded the Virgin Gorda Basketball Court, the Administration block at the Willard Wheatley Primary School, the Virgin Islands School of Technical Studies, the renovation of the older of the two buildings at the Francis Lettsome Primary School and the roof at the Elmore Stoutt High School and the beginning of works at Her Majesty’s Prison on the roof.

1171.

The Minister for Education and Culture asked how long the roof at the Elmore Stoutt High School had been leaking that had caused mold for the business block. He stated that his information told him it was about 10 years.

1172.

The PSEC responded that she did not have an exact figure but it has been quite a few years.

1173.

The Minister for Education and Culture stated that it was longer than four years.

1174.

The PSEC responded yes, it was longer than four years.

1175.

The Member for the Third District asked what the plans were under the 2015 Budget for the Ministry of Education Capital.

Page 281 of 289

1176.

The PSEC responded that they were looking at some major works at the Elmore Stoutt High School as she stated in the last session, the physical separation of the school from the Junior to Senior and the auditorium. They were also looking at surveillance equipment for the school, works to be done on the Recreation Grounds and the preparation of plans for the National Library.

1177.

The Member for the Third District asked what about the Library. The PSEC responded plans to build a National Library.

1178.

The Member for the Third District asked what the PSEC anticipated to be done for the Library in 2015. How far would they get.

1179.

The PSEC responded that she was not sure but she was hoping to get much more done. She knew they had some drawings and they would have to look at the old drawings and see if they can be used or they needed to get new drawings done. She also added that they have to look at the location and that they may not actually get to start the building in 2015.

1180.

The Member for the Third District enquired if they had identified a site for the library.

Page 282 of 289

1181.

The PSEC responded that it was under discussion. There was no particular site, we were looking at several places and seeing what was best.

1182.

The Member for the Third District asked whether it was the intention to relocate the Library from its present location now or in the near future. The PSEC responded in the affirmative.

1183.

The Member for the Third District enquired where it was going. The PSEC responded that they are hoping that they would have a building to move the Library from its present location into its own building.

1184.

The Member for the Third District stated, so it was not moving into some space temporarily until that came on stream. The PSEC responded that was not the plan.

1185.

The Chairman thanked the panel for appearing before the Committee.

Page 283 of 289

HEAD 326

MINISTRY OF HEALTH AND SOCIAL DEVELOPMENT CAPITAL

Present: Mrs.Petrona Davies

Permanent Secretary, Ministry of Health and Social Development (PSHSD)

Mrs. Carolyn Stoutt Igwe

Deputy Permanent Secretary, Ministry of Health and Social Development (DSHSD)

Ms. Tasha Bertie

Deputy Permanent Secretary, Ministry of Health and Social Development (DSHSD)

Mr. Clayton O’Neal

Finance and Planning Officer, Ministry of Health and Social Development (FPOHSD)

1186.

The Chairman enquired if there were any questions for the panel. There being no questions the Chairman excused the panel.

Page 284 of 289

HEAD 327

MINISTRY OF COMMUNICATIONS AND WORKS CAPITAL

Present: Mr. Anthony McMaster

Ag. Permanent Secretary, Ministry of Communications and Works (Ag PSCW)

Mr. Andrew St. Hilaire

Ag. Deputy Permanent Secretary, Ministry of Communications and Works (DSCW)

Ms. Diane Todman

Ag. Finance and Planning Officer, Ministry of Communications and Works (Ag FPOCW)

Ms. Simera Durante

Human Resources Manager, Ministry of Communications and Works (HRCW)

1187.

The Chairman enquired if there were any question for the Panel.

1188.

There being no questions or comments, the Chairman excused the panel.

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HEAD 328

MISCELLANEOUS

Present: Neil Smith – Financial Secretary (FS) Maria Thomas – Finance and Planning Officer (FPO)

1189.

The Chairman welcomed the panel and asked them to state their names and positions for the record, to which they complied.

1190.

The FS stated that they were shareholders in the Caribbean Development Bank (CDB) and payments were made from there in addition to a special development fund which is used to

assist

borrowing

member

countries

in

special

circumstances. He also mentioned that special projects were managed by the Minister of Finance, and in this particular case a substantial amount will most likely be used for reinstatement of the Cabinet Office in the Central Administration Building.

1191.

The Members had no questions and the Chairman thanked the panel for the information shared.

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CONCLUSION 1192.

The examination of the Recurrent Budget Estimates of Revenue and Expenditure and the Capital Budget Estimates of Revenue and Expenditure for the year 2015 conducted by the Standing Finance Committee was a successful exercise which allowed top level managers from the various Ministries, Departments and Statutory Bodies within the Government to outline the accomplishments and challenges of their areas of responsibility during the year and justify the requested expenditure in the budget.

1193.

The process involves the Premier and Minister with responsibility for Finance and all Members of the House of Assembly, the Financial Secretary and the staff of the Ministry of Finance, the Clerk and staff of the House of Assembly, Permanent Secretaries, Accounting Officers and key personnel from the various Ministries, Departments and Statutory Bodies of the Government.

1194.

In addition to thanking the persons aforementioned, the Chairman commended the Financial Secretary and his team, the public officers who assisted as Secretaries to the Standing Finance Committee and other auxiliary personnel for their dedication, hard work, time and effort in assisting with the deliberations.

The Chairman expressed thanks and

appreciation to the Members for their dedication to the process and for ensuring that the timetable was completed ahead of the schedule.

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Dated on the 10th day of December, 2014 Ingrid A. Moses-Scatliffe Chairman

Phyllis Evans Secretary

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APPENDIX Dates and Times of Deliberations of the Standing Finance Committee To Examine Draft Estimates for the Year 2015

Date of Meetings

Commenced

Concluded

20th November, 2014

10:36 a.m.

6:36 p.m.

21st November, 2014

11:01 a.m.

6:18 p.m.

24th November, 2014

11:05 a.m.

8:15 p.m.

25th November, 2014

10:26 a.m.

7:56 p.m.

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