ADMISSION POLICY

ADMISSION POLICY

Developed: September 2024

POLICY REVIEW STATEMENT

To ensure the policy document is ingrained in the normal schools’ operations and is relevant,itwillbereviewedonannualbasisbyateamofstaffcomprisingoftheprincipal, IB coordinator and all heads of departments. There will be a tracker on the school managementsystemforstafftopostareasthatrequirerevisionandareasthatmaynot be included in this current document but are a necessary inclusion. Additionally, the tracker will allow staff to post areas that require inclusion based on changes in the externalregulatoryandeducationenvironment.

Atthebottomofthecoverpagethedateofreviewandeditionnumberofthepolicywill be indicated. For example (Reviewed on 18th December 2024) Version 2. The management will ensure the revised policy is circulated to all the relevant staff for effectiveimplementation.Thisprocesswillensureallpolicydocumentsremainsactivein guidingtheoperationsoftheschools.

1.0POLICY RATIONALE AND PURPOSE

Theadmissionpolicyaimstooutlinetheproceduresforstudentswhoaimtoapplyfor acceptance to pursue IB Diploma program in Brookhurst International schools. This policyalsoaimstoassisttheeducationadministratorsinvolvedinadmissiontoensure theprocessisseamlessandthestudentsarewellinformedoftherequirementsforthe admissionandtheexpectationsoftheschoolontheiracademicaswellasbehavior.

The school will admit students to the Diplomaprogram if they meet the requirements outlinedbelow.

2.0GENERAL REQUIREMENTS

All prospective students who wish to be admitted into Diploma one or two must be conversantwithEnglishlanguage,good innumerical literacy,demonstrateinterestin sportsandothertalents,showhighlevelofacademicabilityandhaveapositiverecordof behaviorinandoutsidetheschool

3.0ADMISSION SUPPORT MATERIALS

Fromtheschoolwebsite,prospectivestudentswillaccessthefollowingdocuments:

1. IBDiplomaProgramapplicationform

2. IBDiplomabrochure

3. IBDiplomaadmissionrequirementsandprocess

4. Studentbackgroundform

4.0 ADMISSION REQUIREMENTS

4.1AGE REQUIREMENTS

Theprospectivestudentsarerequiredtobeofthefollowingagerequirement:

DP1-15.0–17.0

DP2-16.0–18.0

Studentswhofallintheagebandabovetherespectivegradewillnotbegivenadmission tothatgradeortolowergrades.DP2admissionswillonlybeacceptedaftertheschool’s firstyearofauthorization. OnlystudentswhohavesuccessfullycompletedDP1willbe admittedtoDP2.

4.2ADMISSION REQUIREMENT

Studentsarerequiredtohavesatisfactorilycompleted;

• 10-12yearsofschoolingwithaGCE/IGCSE

• IBMiddleYearProgram

• KCSEforadmissiontoDP1

5.0 ADMISSION COMMITTEE

Theadmissioncommitteewillbechargedwiththeresponsibilityofadmissiondecisions andactivities.Theywillcompriseofthefollowingpersons:

 Principal

 Deputyprincipal

 Deanofstudents-Academic

 Headpastoralprogram

 Keystage5coordinator

 Deanofstudents

 IBCoordinator

Threeparsonsofthiscommitteeshalljointlymakealldecisionsregardingadmissions,andshall beheldaccountableforadheringtothispolicy.

6.0ADMISSION PERIODS FOR IB DIPLOMA PROGRAM

ThefullacademicyearofstudywillcommenceinSeptemberunlessthereareany globaldisruptions. Hence,theadmissionperiodsshallfollowthetimelinesbelow:

• Admissionperiod:MarchtoJulyforAugust/Septemberadmissions

• ApplicationswillbereviewedbetweenMarchtoJuly AdmissioninterviewsandentranceexamswillbedonebetweenAprilandJuly

• AllsuccessfulapplicantswillreceiveadmissionlettersbyJuly

• LettersofadmissionacceptancewillbeexpectedfromparentsbyJuly

Admissionsinbetweentheacademicyearwillbedoneoncasetocasebasisprovided thecandidatesmeetstheadmissionrequirements.

7.0ADMISSION OF STUDENTS

7.1Students from Brookhurst schools

Studentsgraduatingfromyear11fromourschoolswillbeadmittedintotheDiploma programdependingontheiracademicabilityandcharacter.Theywillberequiredto meetthefollowingrequirementsinadditionaltoDPentryrequirements.

 Aminimumof6credits(A*toC)intheirIGCSE Cambridgeexaminations,anda minimumofBorequivalentinthethreesubjectstheyproposetostudyatDiploma Programme.

 Asatisfactorybehaviourrecords

 Studentsactivelyinvolvedinsportsandothertalentswillbegivenapriority

 Musthaveclearedallfeesandanypriorfinancialobligationtotheschool.

7.2Students from other SCHOOLS

TheschoolswilladmitstudentsfromotherschoolstojoinDiplomaprogram. These studentsmustmeetthefollowingcriteriatogainadmissionintotheprogram.

 StudentscomingfromInternationalcurriculumschoolsmusthavescoredgrade C and above in English, Mathematics, one science subject and one humanity in their external examinations. Prospective students must provide official result slipstotheschoolbeforeinterviewsareconducted.

 Students coming from the National system will be required to have an overall passof C plain in their Nationalexamination and aminimumof Cforthethree subjectstheywishtostudyatDiplomalevel

 Studentsmustattainaminimumscoreof70%oftheentrancetestinEnglishand Mathematics

 Anofficialletterofreferencefromthepreviousschoolandleavingcertificatewill berequired.

 Candidates must have obtained grade c and above in the three subjects they proposetostudyatIBDiplomalevel. Thegradesmustbesupportedwithofficial transcriptsfromtheexaminationbodies.

 Otherdocumentsrequiredinclude:copiesofthechild’sbirthcertificate/passport documentsand original documentsfrom theirpreviousschool such as: leaving certificate,reportformandexaminationresultslips.

7.3Conditional acceptance

StudentsfromIGCSE/GCSEcurriculumwillbegivenconditionaladmissionintoDiploma 1basedonmockpredictedgradesfromtheirschools.Theadmissionwill beconfirmed afterpresentingexaminationresultstranscriptsfromexaminationbodies.

7.4Admission to second year of IB Diploma program

ThefollowingareconditionsofrequirementsforadmissionintoDP2:

 TheymusthavecompletedthefirstyearoftheDiplomaProgramatan authorizedschool.

 Theyhaveatotalof29pointsattheendoftheirfirstyearintheircurrentschool, andaminimumgradeofCinExtendedEssayandTheoryofKnowledge,and havecompletedtheirCAShours,certifiedbytheCASCoordinatorattheircurrent school.

 Obtainameanlevel4achievementinanentranceassessmentforaminimum threesubjecttakenatDP1

 ProvideanofficialletterofreferencefromtheHeadteacherorDeputyatthe candidate’scurrentschool,alongwithaschoolleavingcertificate.

 PassentranceinterviewconductedbytheDPcoordinatorandDeanof Academics

8.0ADMISSION PRIORITIES

Theschoolembracesthevaluesofinclusivityandembracediversity.Hence,itdoesn’t discriminatepeoplebasedonanyfactorssuchas:race,ethnicity,genderorreligion amongothers. However,duringtheadmission,prioritywillbegiventothefollowing groups:

 CandidatesfromBrookhurstschoolshavingcompletedIGCSEandwithgood recordofacademicabilityandgoodcharacter.

 CandidateswithsiblingsinBrookhurstschools

 CandidateswithsiblingswhohavegraduatedfromBrookhurstschools

 CandidatesfromschoolsthatcloselyrelateandpartnerwithBrookhurstin severalways.

 Allotherswillfollowthisorder.

9.0ADMISSION OF SPECIAL NEEDS STUDENTS

Theschoolhasalearningsupportdepartmentthattakescareofstudentswhoaregifted differently. Candidates with physical or cognitive challenges will be admitted into the program. TheLearning supportdepartment will ensuretheir needsaremet in school. Theywillberequiredtobringalongassessmentlettersconductedbycertifiedexaminers. ThedepartmentwillconductownassessmentsanddevelopIndividualLearningPlansfor eachstudentandtrain theteachersonappropriatestrategiesofhandlingthestudents.

Theschool counselor isapsychologist will addressemotional and behavioral issues of thelearners.

10.0 ADMISSION OF TALENTED STUDENTS IN SPORTS AND OTHER AREAS

Candidateswhoareexceptionallygiftedandtalentedinareassuchas:Sports,musicand inartbutfailtomeettheacademiccriteriaforIBDiplomamaybeadmittedprovidedthey pass entrance assessment in English and Mathematics. However, such students must demonstrateabilitytodowellintheprogram.Thiscategoryofstudentswillbesupported byLearningSupportDepartmenttoimprovetheiracademicperformance.Thiscategory ofstudentsshouldnotexceed5%ofthestudentpopulationadmittedtotheprogram.

11.0 CLASS SIZE

Theclasssizeislimitedto20-25students.Whenthenumberexceed25,anewstream willbestartedprovidedthestaffresourceisadequate.

12.0

ADMISSION CONFIRMATION

Theapplicantswillbenotifiedoftheiracceptanceordenialwithintwodaysaftertaking the entrance examinations and review of all the admission documents. This will be communicatedthroughalettersenttotheparentthroughemail.

All applicantsmust pay arefundablecautiondeposit of Ksh. 20,000within 2weeksof receivinganadmissionoffer,and50%ofthefirstterm’sfeeswithin2weeksofaccepting theoffertoreservetheirvacanciesintheschool.Thesemoniesarenon-refundable.

13.0 MONITORING OF ADMISSION

TheDeanofacademicshallberesponsibleformonitoringadherencetothispolicy.Heor shewillreviewthepracticeofadmissionagainstthispolicypertermandsubmitareport totheacademiccommittee. Thisistoensuretheprovisionsofthispolicyarefollowed andnewareasofinclusionintothepolicyareidentified.

14.0 STUDENTS WITHDRAWAL FROM SCHOOL

Parentsorguardiansshouldgiveanoticeofoneterminwritingtotheprincipaloftheir intentiontowithdrawtheirchildfromtheschool.Failuretocomplywillresultin paymentofaterm’sfeesinlieuofnotice.

Studentswillberequiredtocompleteaclearanceformwhichensuresthereturnofany schoolequipmentbooksorresourcesgiventothem.

15.0 POLICY REVIEW

ThispolicywillbereviewedannuallybytheAdmissionscommitteeandanyproposed changeswillbesubmittedtotheprincipalforapproval.

16.0 RELATIONSHIP WITH OTHER POLICIES

Thispolicyisnotimplementedinisolationofprovisionsofotherpolicies.Otherpolicies thatshouldbereadandappliedtogetherwiththispolicyincludethefollowing:

 Feespaymentpolicy

 Student’scodeofconduct

 Inclusionpolicy

 Languagepolicy

References

InternationalBaccalaureate.(2013). https://www.ibo.org/benefits/learner-profile/. From ib.org:

https://www.ibo.org/contentassets/fd82f70643ef4086b7d3f292cc214962/learnerprofile-en.pdf

InternationalBaccalaureate.(2022). Our Mission.Fromib.org: https://www.ibo.org/about-theib/mission/#:~:text=The%20IB%20develops%20inquiring%2C%20knowledgeable,st andards%20and%20for%20pedagogical%20leadership