Human Resources Newsletter ~ November 2023

HUMAN RESOURCES NEWSLETTER NOVEMBER 2023 TABLE OF CONTENTS

Pg. 1 - Overview From the Office of HR

Pg. 2 & 3- Important Updates E-Verify Performance Evaluations Anti-Racism Statement & Policy University Close for Holiday Break Pg. 4 & 5- Core Values Core Value Committee Update Golden Compass Award Nominations Call for Core Values Ambassadors Pg. 6, & 7 - Health & Well-Being Initiatives Employee Yoga Health New England Wellness Webinar Magellan Healthcare Webinars TIAA Financial Education Webinars Pg. 8 -Community Happenings Luncheon Community Luncheon Schedule Wildcat Pantry Bay Path Day Pg. 9 - BPU Community Discount Pg.10, & 11 -Human Resources Team & Contact Us

FROM THE OFFICE OF HUMAN RESOURCES As we delve into the heart of fall, we're excited to share updates, initiatives, and important information that reflect the values we hold dear at Bay Path. This month's core value, "We treat others with respect and compassion," reminds us of the importance of kindness and empathy in our daily interactions. We believe that these values underpin a positive and inclusive work environment, and we're committed to fostering them in everything we do.

In this issue, you will learn about how we're implementing EVerify, streamlining employment verification for efficiency and compliance. Our performance evaluations are in progress, with a deadline of November 17th. Our Core Values Committee continues to shape our culture, keeping our values at the forefront. We're dedicated to your well-being and offer complimentary Health and Well-Being initiatives to support your physical and mental health.

Mark your calendars for November 6th – a special day to show your Bay Path pride. More details can be found on page 8.

Please note that in an effort to streamline our communications and reduce email clutter, HR will be utilizing the Announcement feature in the BPU Community Portal more. Please visit our dedicated HR page for updates. As always, Happy Reading!

Community Luncheon Wednesday, November 15th 2023 Blake Dining Hall 11:30 - 1:30pm | Hybrid Presentation @ 12:15PM

PAGE 2

HUMAN RESOURCES NEWSLETTER | NOVEMBER 2023

IMPORTANT UPDATES E-VERIFY Human Resources is pleased to share that as of October 16, 2023, we implemented the use of E-Verify as part of our onboarding process to ensure compliance with state and federal law.

E-Verify is an internet-based system that compares information for the Form I-9 (Employment Eligibility Verification) to records available to the U.S. Department of Homeland Security and Social Security Administration.

This does not replace the I-9 process but rather complements the I-9 process. Additionally, by using E-Verify, under new guidance released, we are able to complete document verifications virtually.

The purpose of this process is to confirm that an employee's documents are valid and that they are authorized to work in the United States. This process will apply to all new Staff, Faculty, Adjuncts and Work Study Students.

Please note that this is for your information only and will require no action other than by the Human Resources team.

2023 STAFF PERFORMANCE EVALUATION TIMELINE SEPTEMBER 9/26: Performance Evaluations Begin 9/26-10/13: Employees complete and submit Self-Evaluations.

OCTOBER/NOVEMBER 10/13-11/17: Managers Complete Evaluations.

Manager & Employees Meet to Discuss Evaluation & Employees Sign Off on Evaluations.

11/17: All Evaluations Signed and Completed in Hirezon IMPORTANT: All staff hired prior to July 1, 2023 should receive both a 90 day evaluation and an annual evaluation.

All staff hired July 1st or later should complete a 90 evaluation in the appropriate time frame.

Training Materials: Employee Performance Module Hirezon User Guide Manager Performance Module Hirezon User Guide If you have any questions about performance evaluations or access to the system, please sign up for a time to meet with HR here or email HR@baypath.edu.

We invite you to check out our new Performance Evaluation page on BPU Community here. This will be your main source for all information and training materials related to this year's process.

PAGE PAGE33

HUMAN RESOURCES NEWSLETTER | NOVEMBER 2023

IMPORTANT UPDATES PRESENTATION ON ANTI-RACISM STATEMENT & ANTI-DISCRIMINATION & ANTI-HARASSMENT POLICY A friendly reminder: if you haven't watched the recording, all staff and faculty are required to do so by December 1st.

The recording of the October 4th Anti-Racism Statement and Anti-Discrimination & Anti-Harassment Policy presentation is now available for your review. This mandatory training is required for all staff and faculty to view no later than December 1, 2023 To access the training, please click the following link: Anti-Racism Statement, Anti-Discrimination & Anti-Harassment Policy 10-4-2023 Login Instructions: Log in to the archival server with your BPU single sign-on credentials (email and password), excluding @bayapth.edu in your username.

A copy of the Anti-Racism statement has been sent to you for your signature and commitment through Adobe Sign.

If you haven't received this or need it resent, please reach out to corevalues@baypath.edu, and an email link will be sent to you.

University is Closed!

PAGE 4

HUMAN RESOURCES NEWSLETTER | NOVEMBER 2023

CORE VALUE OF THE MONTH We Treat Others with Respect and Compassion.

We treat others the way we all want to be treated: with respect, dignity, and professionalism. We value the expertise and contributions brought by all our university community members and strive to understand one another, listen generously, and act with kindness, compassion, and patience.

Core Values Committee Update The Core Values committee has been diligently at work, having already convened for two productive meetings.

Our efforts have included scheduling exciting hikes, actively planning focus groups with students, and adorning every classroom with Core Values posters.

Additionally, we continue to celebrate our dedicated staff and faculty through the Golden Compass Award. There is more in store, and we will continue to share our upcoming initiatives.

To ensure accessibility, we've established a dedicated page on the Bay Path Community Portal, where you can access the valuable resources we are crafting for all members of our community.

Core Value Committee Ambassadors 2023-2024 Co-chair: Ashley Pereira, Assistant Vice President for People & Culture Co-chair: Dr. Ellen Rustico, Assistant Dean of Education & Licensure Programs, SEPH Our Learners Come First Subcommittee Cheryl McGinnis (Chair) Amanda Duncan Ramona East Gina Moore Monica Roche Megan Trinkle-Knotts

Stay tuned for more updates!

The Value of Kindness at Work

Health and Well-Being Matter Subcommittee Kristen Lech (Co-Chair) Jeanne Zobel-Lachiusa Lauren Mas Miriam Neiman Gillian Palmer Marjorie Robinson-Bessette Crystal Senter-Brown Mary Lee Walsh Kathryn Wiezbicki-Stevens Anna Zendell

Click here for Video Kindness can go a long way when it comes to reshaping a business. Having saved a fashion company from the brink of bankruptcy, entrepreneur James Rhee shares the value of investing in a culture of compassion at work -- and shows why we should all lead with our hearts.

Visibility Subcommittee Melissa Welch (Chair) Shannon Compton William Guida Elizabeth Jones Jeannette Mojica

PAGE 5

HUMAN RESOURCES NEWSLETTER | NOVEMBER 2023

GOLDEN COMPASS AWARD WINNER

Terrilyn Calloway, Administrative Assistant Nominated by: Kathryn Wiezbicki-Stevens, EdD Chair of Undergraduate Psychology Department Director of Health & Human Services Program Terrilyn is the Administrative Assistant for the Education, Psychology, and Health & Human Services programs who has elevated her role to become an important supporter of our students and for other departments. In September and October, she took on the added responsibility of supervising students involved with our Multicultural Office. This included assisting with special events such as the Hispanic Heritage Community Lunch.

Everyone who knows her, knows she is a true team player with valuable insights for collaborating, connecting with others, event planning, and being a calm and steady presence throughout it all. We are so fortunate to have her as part of our Bay Path community!

NOMINATE A COLLEAGUE The Bay Path Golden Compass Award is a monthly award, presented at our Community Luncheons, that highlights a small but mighty act of working to bring our Core Values to life. The nomination process is simple consider it a virtual comment box for your coworkers. All community members able are encouraged to submit a peer they want to commend for being intentional with applying the Bay Path Core Values to their work and relationships.

See someone exemplifying “We Pledge to Foster Inclusion and Belonging”? Drop a note in the virtual nomination box letting us know. Notice someone making an active choice to promote diversity or innovation?

Drop a note in the virtual nomination box letting us know. The form is quick, fast, and requires minimal information. We hope you’ll use it often. We know that the good work is underway, and the nomination form is officially open. Who have you noticed living our Core Values?

CLICK HERE to access the nomination form!

PAGE 6

HUMAN RESOURCES NEWSLETTER | NOVEMBER 2023

HEALTH & WELL-BEING INITIATIVE FREE Yoga with Andrea!

Hybrid yoga classes with Andrea Cordis, who is a certified yoga instructor, will take place weekly from 5:30 - 6:30 PM at the Breck Fitness Center Dance Studio as well as on Zoom on the following days:

Health New England Wellness Webinar Open to everyone!

November 7 at 12:00PM: Time Management and Organization Do you struggle planning your day or staying on

Monday, November 6, 2023 Monday, November 13, 2023 Monday, November 20, 2023

track? Explore time management techniques to improve your organization skills.

Anyone who registers using their work email and

Monday, November 27, 2023

attends, will be entered into a raffle for a $10 Panera

Monday, December 4, 2023

Gift Card, as well as a larger raffle for all attendees

Monday, December 11, 2023 Monday, December 18, 2023

$50 Amazon Gift Card.

Health New England has partnered with WebMD Health Services to offer you live webinars to educate, engage and empower our University’s health journey.

These webinars will take place once per month at noon and consist of 60-minute webinars.

Sessions will be recorded for future access on our Health New England YouTube Channel at YouTube.com/HealthNewEngland.

For virtual access, Click here!

For more tips on Health & Well-Being visit the Core Values Resource Hub or the Core Values Padlet sponsored by Hatch Learning Commons

October’s Health New England‘s Fitness for All Ages & Abilities Webinar Winner Rebecca Morris Admissions Operations Assistant

CONGRATULATIONS!!!

HUMAN RESOURCES NEWSLETTER | NOVEMBER 2023

PAGE 7

HEALTH & WELL-BEING INITIATIVE Magellan Wellness Webinars Reducing Anxiety in the Moment and Beyond November 8th 2:00PM Join this webinar to: Examine the signs and symptoms of this uncomfortable, isolating condition.

Learn skills that will help you manage anxiety if it’s a problem for you.

Learn how to implement these techniques in your life on a day-to-day basis.

Financial Wellbeing Monthly Webinars: Navigating Finances as a Caregiver November 14th at 12:00PM | 3:00PM Caregiving can be a labor of love. At the same time, it can be overwhelming and challenging. This presentation covers different care scenarios and their associated budgeting, healthcare, and estate planning implications. We will discuss the importance of covering caregiving expenses while balancing a caregiver's need to fund their own goals.

TIAA Financial Webinars

Prepare for your future: A guide to saving and investing Wednesday, November 1st. 12:00PM - 1:00PM Developed with women in mind, or for anyone interested in making a comprehensive plan! This webinar covers core concepts of investment strategies, taking on life’s challenges, a financial personality type quiz and goal setting.

Click here to register!

Create a legacy: Your guide to charitable giving Thursday, November 2nd. 3:00PM - 4:00PM Understand the strategic differences between gifting during life or at death, the tax impacts of each and how to maximize your charitable donations. This webinar offers tips for choosing organizations to benefit and determining what asset type to donate.

Click here to register!

Take control of your financial life: 5 steps to managing money and debt Wednesday, November 8th. 2:00PM - 3:00PM Learn how to manage your money and balance your priorities so you can enjoy life now and save for the future. This webinar covers balancing income and expenses, creating a spending plan, debt strategies and building your credit score.

Click here to register!

Invest for success: Fine-tuning your retirement strategy Wednesday, November 15th. 12:00PM - 1:00PM If you’re in or near your peak earning years, move beyond the basics to build a secure retirement. This includes adopting a saving lifestyle, avoiding pitfalls that can sabotage your saving and planning carefully before retiring.

Click here to register!

HUMAN RESOURCES NEWSLETTER | NOVEMBER 2023

PAGE 8

COMMUNITY HAPPENINGS COMMUNITY LUNCHEON SCHEDULE 2023-2024 Gratitude Luncheon Wednesday, November 15, 2023 Blake Dining Hall

Employee Recognition Ceremony & Holiday Luncheon Tuesday, December 19, 2023 Blake Dining Hall Health & Well-Being Matter Luncheon Thursday, January 25, 2024 Ryan Center Black History Month Luncheon Thursday, February 15, 2024 Blake Dining Hall Employee Appreciation Day Luncheon Friday, March 1, 2024 Blake Dining Hall Academic Achievement Day Luncheon Tuesday, April 9, 2024 Blake Dining Hall Juneteenth Luncheon Wednesday, June 12, 2024 Blake Dining Hall

WILDCAT PANTRY Pantry Hours: Monday-Friday 9 am-4 pm Free and open to the Bay Path community Food, self-care, and clothing donations are accepted (feminine hygiene products, professional and casual clothing) Email: pantry@baypath.edu to set up a time for donation drop-off or go to our Amazon for a Wishlist https://www.amazon.com/hz/wishlist/ls/2M62SUWB 70G76?ref_=wl_share For more information contact Tanya Coles-Dailey at tdailey@baypath.edu

Show off your Bay Path Pride on Bay Path Day Wear your favorite..

BPU Shirt, Sweatshirt, Jacket or Accessories on MONDAY, NOVEMBER 6TH Also, join us for our fun Hybrid Bingo Night from 4:30PM-5:30PM at Breck Suite For Bingo registration click here For Zoom link click here

Thank you to the President's office and HR department for their support on making this happen!

HUMAN RESOURCES NEWSLETTER | NOVEMBER 2023

PAGE 9

BPU COMMUNITY DISCOUNT SAVE ACROSS OUR FAMILY OF BRANDS 1-800-FLOWERS.COM®

Deep Dish Pumpkin Pie 30732X Color Me Thankful 3.5 gal. Tin P290330

Harvest Gift Basket 28550X

Fall Gift Basket 51806W

Happy Fall Goodie Box 266451

Enter promotion code HDHW0038 at checkout.

Enjoy special savings from the 1-800-FLOWERS.COM®family of brands.

*Save 20% on your purchase of regularly priced product when you shop atHarryandDavid.comand enter code HDHW0038. Discount willappear during checkout when ordering online. Product purchase is exclusive of taxes and shipping and processing charges and excludes sale, discounted, and clearance-priced items as well as the purchase of gift cards and wine products. Shipping and processing charges are based on the regular price of merchandise. Offer cannot be used in stores or on previous purchases. Offer may not be combined with any other promotional discount or offer. Not valid on orders of $2,500 or more; for orders of $2,500 or more, contact the Corporate Sales Division at800 248 5567for any applicable discounts or promotions. Some items may be restricted and cannot be combined with a discount or promotion code. Void where prohibited by law. Not valid if transferred, copied, purchased, sold, or bartered. No cash value. Offer valid through November 23, 2023.

HUMAN RESOURCES NEWSLETTER | NOVEMBER 2023

PAGE 10

HUMAN RESOURCES TEAM

Ashley Pereira Assistant VP for People & Culture

Meghan Rosenberger HR Business Partner

Colby Cabral HRIS Specialist

Responsible for: Strategy HR Operations Compensation Employee Relations Core Values

Responsible for: Recruitment Onboarding Performance Evaluations Training Employee Relations

Responsible for: HR Information Systems Reporting Collecting Employee Data Data Requests HR Metrics Assistance

FINANCE DEPARTMENT

Jeannette Mojica HR Support Specialist

Lisa Berezin HR Assistant (PT)

Lori Moccio Payroll Supervisor

Responsible for: Mass-Communications HR-Communication Update & Events HR Newsletter Special Projects General Assistance

Responsible for: Job Postings Onboarding New Hires New Adjunct Faculty Background Checks I-9's Compliance

Responsible for: Payroll Procedures and Process Updates Adjunct Contracts Payroll Management Direct Deposit Requests & Changes Paid Time Off (PTO)

If you have any questions or concerns, please contact HR@Baypath.edu

PAGE 11

HUMAN RESOURCES NEWSLETTER | NOVEMBER 2023

WE WANT TO HEAR FROM YOU! The Human Resources Newsletter is a great way to get reminders as well as to advertise your own news to the rest of your colleagues.

If you have something you would like to have included in next month’s newsletter, be sure to send an email to hr@baypath.edu so that we can add your information to the issue.