Human Resources Newsletter ~ March 2024

MARCH 2024

TABLE OF CONTENTS

Pg. 1 - Overview

From the Office of HR

Save the Date!

Pg. 2- Important Updates

How to Access your Pay Stub & W2

Update your Contact Information

Pg. 3 - Core Values

Core Value of the Month

Golden Compass Award-Call for Nomination Mentorship & Workplace Equity Takes Work

Pg. 4 - Golden Compass Award Winner!

Pg.5-7 - Health & Well-Being Initiatives

Employee Yoga

Reimbursable Benefits from HNE & Principal

HNE Wellness Webinar

HNE 2024 Health Direction Program

Magellan Healthcare Webinars

TIAA Financial Education Webinars

Pg 8 -Community Happenings

Upcoming Events

Employee Appreciation Community Luncheon

2024 University Theme Keynote Speaker

Pg 9-10- Human Resources Team & Contact Us

FROM THE OFFICE OF HUMAN RESOURCES

Welcome to the March edition of our newsletter! As tax season approaches, it's crucial to ensure easy access to important documents such as pay statements and W2 forms. In this issue, we ' ve included detailed instructions on how to access these documents efficiently, streamlining the process for you. Additionally, as we strive for better communication and efficiency, we kindly request everyone to update their contact information, ensuring seamless correspondence throughout the year.

Mark your calendars for March 13th as we celebrate Employee Appreciation Lunch! It's a day dedicated to honoring your hard work and dedication. We look forward to gathering together for this special occasion.

Lastly, don't forget to explore the health and wellness offerings we ' ve curated for you this month Your well-being is paramount to us, and we encourage everyone to take advantage of these resources. Thank you for being a valued part of our community, and we hope you enjoy this month's newsletter!

Happy reading!

IMPORTANT UPDATES

HOW TO ACCESS YOUR PAY STATEMENTS & W-2

Through ADP, our payroll provider, we are able to offer you access to your Bi-Weekly Pay Stub and W-2 forms 24 hours per day, 7 days a week

Log into the Bay Path Portal and go to the Faculty/Staff page

Select Payroll and Time Card Information in the right-hand corner and click on the link On the home page use > for My Pay which will give you access to your Pay & Tax Statements.

New Hires should receive an email from ADP with instructions on how to register. If you did not receive the email, please reach out to Lori Moccio, lmoccio@baypath.edu, and she will send you a personal registration code email.

Upon completing the registration process, you may access your pay statements through the link on the Bay Path portal.

UPDATE YOUR CONTACT INFORMATION

Help the Human Resources Department keep our records up to date!

If you have a personal information change such as a change of phone number, change of name, or change of address, be sure to send your new information to hr@baypath.edu and we will update our information systems and personnel records.

Along with your new information, we will also require the date of effective change. If you change your name, we will need you to send us official documentation of that change on a government-issued identifier.

For address changes, if you are changing between states we may respond to your request by asking you to fill out an updated tax exemption form for your new residence.

CORE VALUE OF THE MONTH

We Are Committed to Equity

We share honest acknowledgment that pervasive, enduring, and corrosive structural inequities have caused BIPOC communities to suffer. Too, we recognize the uncomfortable and incontrovertible truth that ours is a world of imbalanced access to opportunities and resources. We are committed to leveling the playing field for those who are disproportionately impacted by unfair systems and pledge to create a community where all members participate justly, fairly, and fully.

GOLDEN COMPASS AWARD CALL

FOR NOMINATIONS

We will continue the presentation of our monthly Golden Compass Award! As we know, the Bay Path Golden Compass Award is intended to highlight a small but mighty act of how our colleagues are working to bring our Core Values to life. All community members are encouraged to nominate a peer they want to commend for being intentional when applying the Bay Path Core Values to their work and relationships.

February's community lunch will highlight Black History Month Luncheon. Our lunch is currently scheduled for February 15th, 2024 where we will present the next Golden Compass Winner with their very own engraved golden compass. The link to submit your nomination is HERE.

If you ' re new to the University, consider reviewing the Core Values section on the BPU Community Page.

Here you'll find....

The Core Values Resource Hub

History of the Golden Compass Award

Previous Recipients of the Golden Compass Interested in serving as a Core Values Ambassador? Email us at corevalues@baypath.edu.

MENTORSHIP & WORKPLACE EQUITY TAKES WORK

Janice Omadeke

Award-winning diversity, inclusion and mentorship expert Janice Omadeke shares her personal mentorship journey along with four helpful takeaways, as she discusses how women and allies can start closing the job equity gap through mentorship.

Janice Omadeke is pushing the ladder down so that the next young tech professional can climb to the top. She has benefited from mentors in her life and career, and wants to install a process for more women and minorities to prosper.

Omadeke is the Founder and CEO of The Mentor Method, an enterprise platform helping technology companies increase their inclusion and retention of diverse talent. Her company won Capital Factory’s $100K Women in Tech Challenge and has been featured in The Washington Business Journal and Entrepreneur Magazine, among other awards and spotlights.

Golden Compass Award Winner for March!

Tanya Coles-Dailey Assistant Director of Counseling Center

Nominated by:

Ashley

Martins, Senior Director of Advising

Tanya, Assistant Director of Health & Wellness/Counseling Center, tirelessly supports our students and connects them to social services and counseling resources to assist with their personal circumstances. These circumstances often times have a big impact on a student's academics and their ability to thrive in our community. With Tanya's help, we are able to provide students with options that are best suited for them. The Advising team is incredibly thankful to have Tanya as a support for our students as the need is great (more than I think may be recognized!) Tanya's work involves hearing about and getting involved in sensitive and emotionally charged situations and I am always impressed with how she can keep a positive attitude, composure, and a strong sense of hope. Tanya is a breath of fresh air and I love working with her to help our students be their best selves. It is worth noting that we need to clone Tanya as it is a job that is difficult to do alone!

HEALTH & WELL-BEING INITIATIVE

FREE Yoga with Andrea!

Hybrid yoga classes with Andrea Cordis, who is a certified yoga instructor, will take place weekly from 5:30 PM6:30 PM at the Breck Fitness Center Dance Studio as well as on Zoom on the following days:

Monday, March 11th, 2024

Monday, March 18th, 2024

Monday, March 25th, 2024

Monday, April 1st, 2024

Monday, April 8th, 2024

Monday, April 15th, 2024

Monday, April 22th, 2024

Monday, April 29th, 2024

Monday, May 6th, 2024

Monday, May 13th, 2024

Monday, May 20th, 2024

For virtual access, Click here!

REIMBURSABLE BENEFITS FROM HNE & PRINCIPAL

WELLNESS REIMBURSEMENT

HealthNewEnglandMedicalPlanDidyouknowthatifyouhaveBayPath'smedicalplanthroughHealthNewEnglandyoucanget a wellness reimbursement for your gym membership, golf lessons, school and town sports, farm shares, and more! To get reimbursementforhealthandwellness-relatedactivitiesandcosts,followthestepsoutlinedinthePDFlinkedbelow.Thedeadline forsubmittingformsisMarch31st.

HNE Wellness Reimbursement Form

Massage Therapy Reimbursement

Did you know that Massage therapy is the application of various techniques to the muscular structure and soft tissues of the human body? Get reimbursed for up to 2 one-hour sessions per family, per calendar year. You can submit your form up to 2 timesperfamilyineachcalendaryear,foracombinedmaximumannualreimbursementfor2massagesessionsperfamily. Massage therapy must be performed by a Licensed Massage Therapist. HNE also offers healthy perks beyond doctor visits such asacupuncturevisitsandchiropracticvisits.

AcupunctureVisits

Get12acupuncturevisitspermember,percalendaryear

$20copaypervisit

ChiropracticVisits

Copaysmayvarybyplan

Visitslimitsvarybyplans

FollowthestepsoutlinedinthePDFlinkedbelow.

Massage Reimbursement Form / Massage, Acupuncture & Chiropractic

PRINCIPAL CRITICAL ILLNESS AND/OR ACCIDENT WELLNESS/ HEALTH SCREENING CLAIM

Did you know that if you have either Critical Illness Coverage and/or Accident Coverage via Principal you may receive one monetary benefit per calendar year if you have your annual physical, breast cancer screening, receive immunization, or more! You must submit proof of the test or procedure within one year of the date the test or procedure was performed. Other tests/procedures are listed in the claim form is linked below.

HEALTH & WELL-BEING INITIATIVE

Where Your Health Matters Webinar: Healthy Living on Your Budget (for all employees)

Learn cost-saving habits and tips on how to successfully budget for your health as action now can be a savings later. Explore budget-friendly ways to manage healthy eating, exercise, and emotional self-care.

Date: Thursday, March 14th

Time: 12:00 – 1:00 p.m. EST

Register: Here

Earn: 50 Healthy Choices points (for HNE members) and a raffle entry for a 1 in 5 chance to win a $50 Target gift card*

Click here to learn more about each webinar this year and to register. Employees can also watch on their own time and fill out the webinar completion form to earn 50 Healthy Choices points.

HEALTH & WELL-BEING INITIATIVE

Magellan Wellness Webinars

Women & Money

Tuesday, March 12th, 2024 - 12:00 PM | 3:00 PM

Women often face unique financial challenges. This online event covers personal finance basics, focusing on strategies that are relevant for women It also reviews planning for life events like starting a family and juggling multiple financial goals. Whether you’re just starting your financial journey or looking to take your financial skills to the next level, join this event for the tools and confidence to move forward.

Unlocking the Power of Your Credit

Thursday, March 28th, 2024 - 12:00 PM | 3:00 PM

Credit plays a vital role in achieving financial health, yet many people struggle to understand and effectively manage their credit. This informative and engaging session will dive into the fundamentals of credit, including how it works, how to establish and maintain good credit and common mistakes to avoid.

BALANCING YOUR FINANCIAL AND EMOTIONAL WELLBEING

Wednesday, March 13th, 2024 at 2:00 PM

In this webinar, you will learn how to:

• Describe challenges like inflation, household expenses, debt and fluctuating income

• Understand the importance of both financial and emotional wellbeing

• Identify support resources, including the help of a professional

TIAA Financial Webinars

The starting line Beginning to save for retirement

Wednesday, March 6th, 12:00 PM - 1:00 PM

There’s no time like the present to save for the future. Retirement may not seem especially pressing right now, but the truth is, now is when you can do the most good for your future.

Click here to register!

Attention to detail Financial finishing touches for women

Thursday, March 14th, 1:00 PM - 2:00 PM

What does your financial future hold? Financial success can often complicate your life, and we’d like to help. You’ll learn some ways to stay in control of the portfolio you’ve accumulated.

Click here to register!

Paycheck for life Set your sights on retirement security

Wednesday, March 20th, 12:00PM - 1:00PM

Do you have a plan to avoid outliving your retirement savings? In this webinar, you’ll learn how to leverage a portion of your savings to create a retirement paycheck that’s guaranteed as long as you live.

Click here to register!

Live with confidence in retirement Five steps to creating your retirement income plan

Tuesday, March 26th, 3:00PM - 4:00 PM

If you’re thinking about making the transition to retirement, this webinar is essential for understanding how to create an income plan that helps you maximize your savings.

Click here to register!

COMMUNITY HAPPENINGS

UPCOMING EVENTS

Employee Appreciation Luncheon

Wednesday, March 13th, from 11:30 AM- 1:30 PM

Blake Dining Hall

2024 Univeristy Theme Keynote Speaker

Precious Williams

Wednesday, March 20th, starting at 5:30 PM

Blake Dining Hall

President’s Gala

Saturday, March 23th, starting at 5:30 PM

Mass Mutual Center in Springfield, MA

Women's Leadership Conference

Thursday, April 4th, 7:30 AM - 4:30 PM

Mass Mutual Center in Springfield, MA

Academic Achievement Day Luncheon

Tuesday, April 9th, from 11:30 AM - 1:30 PM

Blake Dining Hall

2024 UNIVERSITY THEME KEYNOTE SPEAKER

We are delighted to welcome a special keynote speaker, Precious Williams, on Wednesday, March 20th, starting at 5:30 PM. Precious will be sharing her insights, inspiration, and wisdom with us during this event. Additionally, as a gesture of appreciation to our employees, HR will be providing dinner free of charge to all employees who attend.

We look forward to seeing you there!

HUMAN RESOURCES TEAM

Responsible for: Strategy HR Operations Compensation

Employee Relations Core Values

Responsible for:

HR Information Systems

Reporting

Data Requests

HR Metrics Assistance

HR

Responsible for: Recruitment Onboarding Performance Evaluations Training Employee Relations

Responsible for:

Job Postings

Onboarding New Hires

New Adjunct Faculty

Background Checks

I-9's Compliance

HR

Responsible for:

General Assistance

Brenda Fletcher

HR Generalist

Responsible for:

Benefits & Retirement PFML/FMLA

Workers Compensation Operations Manual

FINANCE DEPARTMENT

HR Communications

HR Newsletter

HR Events

Special Projects

Moccio Payroll Supervisor

Responsible for: Payroll Procedures and Process Updates

Adjunct Contracts

Payroll Management

Direct Deposit Requests & Changes

Paid Time Off (PTO)

If

Ashley Pereira Assistant VP for People & Culture

Meghan Rosenberger

Business Partner

Colby Cabral HRIS Specialist

Jeannette Mojica

Support Specialist

Lori

Christine Fager HR Coordinator

WE

WANT TO HEAR FROM YOU!

The Human Resources Newsletter is a great way to get reminders as well as to advertise your own news to the rest of your colleagues.

If you have something you would like to have included in next month’s newsletter, be sure to send an email to hr@baypath.edu so that we can add your information to the issue.