Booth-Welsh-Employee-Handbook-September-2024

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EMPLOYEE HANDBOOK

WelcometotheBooth Welshteam!I’mMartin,CEO, andIamdelighted tohave youonboard.

AtBoothWelsh,webelievethatourpeopleareour greatestasset,andwestrivetocreateaninclusive andsupportiveworkenvironmentthatempowersour employeestoexcelintheirroles.Wecareaboutyour personalandprofessionalgrowthandwanttoensure thatyoufeelvaluedandappreciatedasamemberof ourteam.

Asyouembarkonyourjourneywithus,weare committedtoprovidingthesupportyouneedevery stepoftheway.Ourcompanycultureiscentered aroundcollaborationandinnovation.Withamission of'throughcollaboration,weengineerabetter future',webelieveitistheskillsanddedicationofour peoplethatmakethiscomealive. Wearedelighted tohaveyouonboardtohelpusshapethefutureof engineering.

Who are we?

Vision, Mission, and Values

At Booth Welsh, we strive to be leaders in our industry and make a positive impact on the world around us.

Our vision is centred around five key areas:

Planet

We recognise the urgent need for environmental responsibility and are committed to building this into our strategy. Our aim is to operate in an environmentally sustainable way that supports a healthier planet for all.

People

As a services business, our success depends on investing in and developing the potential of everyone who works for us. We are committed to empowering our employees to reach their full potential and achieve personal and professional growth.

Product

Our services and future offerings are designed to be market-leading, while also supporting a sustainable future. We are committed to providing solutions that address the challenges facing our clients and the world around us.

Profit

We recognise the importance of profitability in ensuring the longterm sustainability of our business. However, we also believe that this must be achieved responsibly, with a commitment to ethical and socially responsible business practices.

Place

We believe in making a positive impact on the communities and environments where we work. Our aim is to contribute to the well-being of the communities we serve and leave a positive legacy in the places we operate.

Through collaboration, we engineer a better future.

Our Strategy

We believe that engineering is about more than just building structures or designing systems –it is about creating a better world for all of us.

Whether we are developing innovative solutions to complex engineering challenges or working with clients to improve their operations and processes, we’re committed to making a positive impact on the world around us. Our approach is rooted in collaboration. We believe that by working together, across government, partnerships, and academia, we can achieve better outcomes.

Who We Are

We are an engineering technology company.

300+ people

WhatWeDo

Wedevelopsolutionsthroughmulti-discipline engineering,supportingclientstooptimisetheir operations.Usingourknowledgeof automation, digitalisationandIndustry4.0,toinnovation wecanembedintelligenttechnologiesinour solutions,addingvaluetoclientoperations.

Wehaveadedicatedworkforceof300+people workingonprojectsacrosstheglobe.

Life & Chemical Sciences

Assisting pharmaceutical companies to maximise efficiency through the use of technology

Food & Beverage

Using our wide expertise to meet the requirements and demand in a booming industry

How We Get There

• We develop and nurture the talent of entire workforce, empowering people to do better every day and enhancing their health, wellbeing and fulfilment.

• We practice open and collaborative working with colleagues, clients and other stakeholders, leveraging key talent to be leaders in thinking and practice.

• We are visionary and ambitious, promoting creative, innovative and agile ways of woring.

• We aspire to make a positive impact on the environment.

Our markets

Energy

World-beatingengineering solutionsreducingcostsin theEnergyindustry

Utilities

We provide an independent service to our clients engineering the optimum solution every time

Nuclear & Defence

Over 20 years’ experience working in highly regulated industries including Nuclear power & Defence

Manufacturing

We have great experience in reducing costs and improving production processes for our clients.

Our Strategic Priorities

We have three overlapping spheres which are the foundation of our strategy. Each sphere has strategic priorities areas which are mapped adjacent. Social License to Operate Enabling

Enabling our Organisation (Focus Area Groups)

Development of:

• Workplace Improvements

• Strength Based Learning

• Emotional Intelligence

• Agile Working

Social License to Operate

Investments in:

• Net Zero Plan

• SDGs Alignment

• Community Support

• Fair Work

• Beacon Business Business Growth

• Partnerships & Acquisitions

• Stakeholder & Client Engagement

• Environment 4.0

• Safety & Compliance

• Commercial • Product & Service Innovation

• Market Innovation

Our Journey

From starting in 1989 as Booth Welsh Associates, with just two employees providing recruitment services to the energy sectors to growing into a fully integrated engineering services business across multiple industries with a workforce of over 300 people. Booth Welsh is incredibly proud of our journey over these past three decades. Take a look below at some of our highlights:

Panel Building Added

In 1991 Booth Welsh diversified into two areas: 1 – Panel Building and 2 – Field Installation.

Digital Technology/ Remote I/O threatens to reduce our scope, we invest in Control Systems.

Process Engineering

We increase our portfolio by adding a Process ability and growing a Process Engineering Team and also had a management buyout. Control Systems

Joined Clough Business acquired for it’s Technology by Australian Engineering Business Clough and relocated our HQ, after 25 years, to New Irvine Facility.

Developing Digital Products

Booth Welsh started providing innovative solutions by utilising the latest digital technology increasing operational benefits.

30 Years of Business

Booth Welsh celebrates 30 Years of Business.

ech Acquisition

BoothWelsh welcomediTechto theBoothWelsh familyinOctober 2020.

Carbon Accounts

Accreditation

Booth Welsh joined the Net Zero Nation Accelerator program, obtaining carbon accounts, certification, and a robust carbon reduction plan. 2023

Booth Welsh Associates

In April 1989, John Welsh set up Booth Welsh Associates providing I&E Teams to Projects.

Engineering Services

Project Management

In response to customer demand we add detail design to deliver Design & Build Projects. Resource Division

In 2001 as our projects increase in complexity, we add Project Management Capability.

Going full circle Booth Welsh add a full time resources team.

Engagement & Innovation

Booth Welsh started working on Staff Engagement developing a strong culture of innovation and started developing industry 4.0 solutions.

Award Wins

EIC National Awards –Winner of Digital and Optimisation, CeeD Awards – Winner of Chairman’s Award, SELECT Awards – Winner of Best Large Contractor, British Chamber of Commerce Awards –Regional winners of Best in Digital and Workplace Wellbeing.

Fully Integrated Engineering

Booth Welsh become a fully integrated engineering services business.

4.0

Booth Welsh launched Environment 4.0, a service offering that combines sustainability consultancy and digital technology to enhance business efficiencies and drive positive environmental contributions.

MBO

Successful completion of our Management Buyout. As of April 2023, the business is now fully owned by the senior leadership team and returns to its independent roots

PoliciesandProcedures

TopTips

At Booth Welsh, we believe that our employees’ commitment to excellence is the foundation of our success.

Payday

Yourhardworkpaysoffonthe25thofeverymonth!Ifpaidonaweekly basisyouwillbepaideveryFriday Youwillreceiveyourpaysliptheday before.Makesuretodouble-checkyourpaymentdetailsonyourpayslip andnotifyHRifyouhaveanyquestionsorconcerns.

DressDownFridays

Fridaysaredressdowndays,sofeelfreetoditchtheformalattireandcome toworkinyourfavouritecasualclothes.However,pleasekeepinmindthat thedresscodestillapplies,sopleaseavoidanyinappropriateoroffensive clothing.

Timesheets

YourtimesheetIsrequiredtobesubmittedby12pmeveryFriday.

LunchBreaks

Takeabreakfromworkandrechargeduringyour45-minutelunchbreak. Whetheryouprefertopackyourownlunchorgrababitefromoneofthe nearbycafesorshops,makesuretousethistimetorechargefortherestof theday.

Payroll

Yourpayslipwillbepasswordprotected. ThepasswordisyourDOBasan8digitcode.

Whilstweappreciatethatthisisnotthemostexcitingpartofour handbook,wedoaskthatyoutakethetimetoreadourcompany policiesandproceduressothattheyarecleartoyou.Shouldyou haveanyquestionsorconcerns,doletusknow;otherwise,wewill assumethatyouhavereadeverythingandarehappytocomply. AlldocumentscanbeaccessedviaQRcode:

WorkingPattern/Location

Theworkweekis35.25hoursspreadacrossfivedays.Following theinitialthreemonthtrainingperiod,you’llhavetheoptionof hybridworking.Thisarrangementencompasses abalancebetweenworkingfromhomeandtheoffice,witha distributionof60%office-basedand40%home-basedwork.The specificdivisionbetweentheselocationsvaries,contingentupon individualsituationsandtheneedsofyourteam.

Home
Office

Reward & Benefits

At Booth Welsh, we understand that sometimes you need a little pick-me-up to power through the workday. That is why we offer Cafe Zero at Head Office, a free coffee barista style service available to all of our employees.

Cafe Zero provides a variety of high-quality beverages, including lattes, cappuccinos, espressos, and hot chocolate, all made with our espresso machine. Whether you need a morning jolt or a mid-afternoon boost, our baristas at the reception are always happy to make your perfect cup of coffee or tea.

E:ActiveWorkmembership

BoothWelshemployeesare entitledtoadiscountedE:Active Workmembershipwhichgrants accesstouseofthefacilitiesat anyKALeisurelocation.

ElectricCarChargingpoints

Thereare6Electriccharging pointsavailableatHead Officewhichcanbeusedfree ofchargeforallstaff.

CycletoWorkScheme

whichallowsyoutobuyatax-free biketoencouragecheaper&more sustainabletravel.

WestfieldHealth ChambersPlan

Fromdental appointmentstooptical check-ups,therapy treatmentsandmore, youcanclaimback100% ofthemoneyyouspend straightaway,uptothe maximumallowance providedbyyourcover.

Dependingonyourcontractyou mayalsohaveaccesstoBUPA privatemedicalinsurance.

Office Space

Hotdesking

Our hotdesking area in the main engineering offices is a shared workspace where employees can choose to work from any available desk on a first-come, first-served basis. This allows for greater flexibility and encourages collaboration among team members.

Collaborative Working Space

Our collaborative working space is a dedicated area designed for group projects, brainstorming sessions, or individual work that requires a change of scenery. The booths provide a comfortable and private space for focused work, while the window seat offers a scenic view and natural lighting. This space is not bookable.

Meeting Rooms

In addition to our hotdesking and collaborative working spaces, we also have bookable meeting rooms throughout the office. These rooms are equipped with everything you need for a successful meeting, including video conferencing equipment, whiteboards, and comfortable seating.

The gym

At

Booth Welsh, we prioritise the health and well-being of our employees.

As part of our commitment to promoting a healthy and active lifestyle, we provide a fully equipped onsite Gym at our Head Office for all employees to utilise. Regular exercise offers numerous benefits for both physical and mental well-being, and we strongly encourage all employees to take advantage of this facility.

In-house Fitness coach

To further support your fitness journey, we are proud to introduce Coach Lucy, our in-house fitness coach.

Coach Lucy is here to help you achieve your fitness goals and provide personalised guidance.

Coach Lucy can tailor workouts and eating plans to meet your specific needs.

Booking and Usage

Our meeting rooms can be booked in advance using Outlook. Please respect the booking times and be prompt in vacating the space when your time is up. We ask that you clean up after yourself and leave the room in the same condition as you found it.

We hope that our office space provides a comfortable and inspiring work environment for all our employees. If you have any suggestions or feedback on how we can improve our office space, please do not hesitate to let us know.

Gym Induction

Before accessing the onsite Gym, all employees are required to complete a gym induction. The induction process ensures that everyone is aware of the proper usage of equipment, safety procedures, and general guidelines for maintaining a safe and clean environment. The gym induction can be conveniently completed online, allowing employees to familiarise themselves with the facility at their own pace.

We believe that maintaining an active lifestyle is crucial for overall well-being, and we encourage all employees to take advantage of the gym facilities and memberships available to them. If you have any questions or need further assistance regarding our gym facilities and memberships, please reach out to the HR department, who will be more than happy to assist you.

Remote Coaching

Coach Lucy is also available for remote coaching sessions, allowing you to receive guidance and support regardless of your location. If you prefer to work out from home or if you’re traveling, remote coaching ensures that you can stay on track with your fitness routine and receive expert advice from Coach Lucy. To sign up for tailored workouts and eating plans, simply drop Coach Lucy a message at hello@coachlucy. co.uk today.

Comms Channels

At Booth Welsh, we value open and transparent communication, andwestrivetokeepeveryoneinthe companyinformedandupto dateonwhatishappening.

Wehavea100%reachcampaign,whichmeansweaimtoreacheveryemployee, regardlessofwhetherthey’reworkingon-site,atHeadOffice,orfromhome.Toachieve this,weuseacombinationofcommunicationchannels,including:

Holidays

At Booth Welsh, we prioritise the well-being and worklife balance of our employees.

We are committed to creating and sustaining a positive and supportive working environment that allows our staff to thrive both personally and professionally.

SharePoint

Thisisaplatformthatenablesustoreacheveryoneinthecompany,regardlessoftheir location.It’sacentralisedhubfornews,announcements,documents,andimportant information.Youcanaccessitfromyour computerormobiledevice,throughyour appointedMicrosoftaccount.

EmailNewsletter

Wesendoutaregularemailnewslettertoallemployees,whichincludescompanynews, updatesonprojects,andimportantannouncements.Youcanexpecttoreceivethisona quarterlybasis.

ScreenUpdates

Wealsodisplayupdatesonscreensaroundtheoffice,soyoucanstayinformedevenif youarenotatyourdesk.

LinkedIn/ExternalSocialChannels

Webelievethatsocialmediaisanessentialtoolforstayingconnectedwithour colleagues,clients,andindustrypeers.That’swhyweencourageallouremployeesto followusonLinkedInandinteractwithourcontent.Yourengagementhelpsusreacha broaderaudienceandpromotesourbrandandmission.Wealsoencourageour employeestosharetheirownexperiencesandexpertiseonLinkedIn.Whetherit’swriting apostaboutarecentprojectorsharinganarticlerelatedtoyourfield,yourcontributions helptopromotethecompanyandshowcaseyourownknowledgeandexpertise.Our #boothwelshcultureisaneasywayofsearchingpostsfromourbrandandemployees.

OurothersocialchannelsincludeYouTube,InstagramandTiktokwhichallshowcase more'behindthescenes'contentfromourbusiness.

Ifyouhaveanygoodstories,whetherfromyourprofessionalachievementsorpersonal experiences,thatcouldbeshowcasedthroughourvariouscommunicationchannels,we encourageyoutosharetheseviacommunications@boothwelsh.co.uk.

Holiday Entitlement

Each employee will receive information about their holiday entitlement in their Statement of Terms and Conditions of Employment. We recognise the importance of taking time off to rest, recharge, and spend quality time with loved ones. Your holiday entitlement is determined based on factors such as your employment contract, length of service, and any applicable legal requirements.

Holiday Year

Our holiday year runs from January to December. During this period, you are encouraged to plan and utilise your allocated vacation days effectively. By aligning our holiday year with the calendar year, we aim to provide clarity and consistency for all employees regarding their holiday entitlements and planning.

Requesting Time Off

When you wish to take time off, whether for a vacation, personal reasons, or any other approved absence, please follow the designated process outlined in our internal policies. This involves submitting a time-off request through our Holiday Scheduler desktop app or communicating with your line manager. We appreciate advance notice, when possible, as it allows for better coordination and planning within the team.

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