Sponsor, Exhibitor & Advertiser Guide
2013 Kansas Conference on Aging
September 4 & 5, 2013, Topeka
KANSAS
CONFERENCE
on
AGING
September 4 & 5, 2013, Topeka
Shining New Light on Senior Living
Showing at: Capitol Plaza Hotel & Convention Center & Expocentre 1717 SW Topeka Blvd. Topeka, KS 66612 (785) 431-7206 Produced by: Senior Support Initiatives, Inc. Bob Faught, President & Cofounder Mobile: (785) 806-7806 Email: bfaught@kscoa.org Conference Website: www.kscoa.org
S
L R I V O I I N N G E
he Culture of A t g n i gin ang h g ie “C nd Disabilit s In Kansas ” a
Now Showing
“Shining New Light on Senior Living” Featuring "Interprofessional Team-Based Care"
Table of Conents Table of Contents 2013 Kansas Conference on Aging
Capitol Plaza Hotel & Conference Center Topeka, Kansas September 4 & 5, 2013
Table of Contents:
DESCRIPTION.......................................................................... PAGE Table of Contents.............................................................................. 3
Sponsor, Exhibitor & Advertiser Information...................................... 4 About the Conference....................................................................... 5 Goals & Objectives............................................................................ 6 Program............................................................................................. 7 Conference at a Glance.................................................................... 8 Presentations Summary.................................................................... 9 Professional Partnerships............................................................... 10 Important Conference Information....................................................11 Sponsorship Opportunities......................................................... 12-13 Exhibitor Opportunities............................................................... 14-15 Advertiser Opportunities...................................................................16 Sponsor, Exhibitor & Advertising Application Form..........................17 Layout of Exhibit Tables.............................................................. 18-19 The 2013 Kansas Conference on Aging’s Sponsor, Exhibitor & Advertising Guide This Sponsor, Exhibitor & Advertising Registration Guide provides valuable information for all those participating in the 2013 Kansas Conference on Aging. Those attending the Conference will include all those throughout the state of Kansas who focus on Seniors and those with Disabilities. This Guide also defines the importance of inviting the Public (with LIMITED ACCESS) throughout the State to attend Exhibits/meet with Providers for FREE ADMISSION! All to promote “Interprofessional Team-Based Care” in Kansas. This is the perfect opportunity for you to highlight and differentiate your organization to those in Kansas as a Sponsor, Exhibitor, Advertiser and Door Prize Donor. Participate with your peers around Kansas in improving the quality and delivery of health care.
2013 Kansas Conference on Aging, September 4 & 5, 2013
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Sponsoring, Exhibiting & Advertising Sponsoring, Exhibiting & Advertising 2013 Kansas Conference on Aging Capitol Plaza Hotel & Conference Center Topeka, Kansas September 4 & 5, 2013
It has been almost five years since many of you were able to get your message to hundreds of people involved with Aging and Disabilities across the state of Kansas. Become a partner with the 2013 Kansas Conference on Aging by Sponsoring, Exhibiting, Advertising, and being a Door Prize Donor at the upcoming Conference. Our theme is “Shining New Light on Senior Living,” our focus “Interprofessional Team-Based Care,” and goal “Changing the Culture of Aging in Kansas.”
TWO SEPARATE VENUES TAKING PLACE SIMULTANEOUSLY:
Professional “Interactive Conference”: • Expand Interprofessional Team-Based Care into all disciplines that support Seniors & Disabilities • Networking for Professionals, Providers, Support Teams & Students from all disciplines around state • Brainstorm with peers to define challenges that exist, and viable solutions that are sustainable • Two days of diverse National and Statewide Speakers; experts in their fields • 9–Major Presentations and 38–Breakout Sessions during both days • Insight into how to improve the quality and costs for health care delivery to Seniors and those with Disabilities • Provide CEU Credits to almost all disciplines attending Conference • 80 Exhibit Booths for Sponsors & Exhibitors to differentiate their products & services with their peers Public, with Limited Access to Conference, for FREE ADMISSION: • Public invited for FREE ADMISSION to meet with Sponsors and Providers in Exhibit Area • Public can attend Track 2 Breakout Sessions targeted for Professionals, Providers & the Public We look forward to your partnership at the 2013 Kansas Conference on Aging. Please fill out the Sponsor, Exhibitor & Advertising Application after you login on our Conference website.
Organized by Senior Support Initiatives, Inc.
Bob Faught, President • 785-806-7806 • bfaught@kscoa.org Event website: www.kscoa.org Interesting Aging Statistics from the Landon Center on Aging, KUMC’s Website Kansas ranks 23rd among states in percentage of persons aged 65 and older—13.0 compared to 12.4 percent for the U.S. as a whole (as of 2005, latest data available). By the year 2030, the Census Bureau projects that 20.2 percent of Kansas will be aged 65 or older. However, Kansas now ranks 10th among states in the percentage of the oldest old, that is, persons aged 85 and older. In fact, 7 of the top 17 counties in the U.S. with the highest percentage of the oldest old are in Kansas (Smith, Osborne, Cloud, Elk, Nemaha, Washington, and Comanche).
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2013 Kansas Conference on Aging,September 4 & 5, 2013
About the Conference 2013 Kansas Conference on Aging Interaction & Participation to Promote “Team-Based Care” DATE: September 4 & 5, 2013 LOCATION:
Capitol Plaza Hotel & Convention Center & Expocentre 1717 SW Topeka Blvd. Topeka, KS 66612
ADDRESSING: Conference Addresses Aging and Disabilities THEME: Shining New Light on Senior Living FOCUS: Interprofessional Team-Based Care GOAL: “Changing the Culture of Aging and Disabilities in Kansas” ATTENDING: •
Registration for Professionals, Providers, Staff, Volunteers from all disciplines supporting Aging and Disabilities
SPONSORS, EXHIBITORS, ADVERTISERS & DOOR PRIZE DONORS: •
Professionals & Providers can be Sponsors, Exhibitors, Advertisers, and Door Prize Donors
PUBLIC—FREE ADMISSION! (WITH LIMITED ACCESS TO CONFERENCE) •
FREE ADMISSION for Public to attend Exhibits & Select Track 2 Breakout Sessions
CEU CREDITS: Provided for most disciplines Registered at Conference CONFERENCE PRESENTATION TRACKS: • Track 1: Professionals, Providers, Support Teams, Volunteers & Students • Track 2: Track 1 and the Public SPEAKERS: National, Regional & Statewide Speakers to address Theme, Focus, Goals, and Objectives KEYNOTE SPEAKER: David W. Moen, MD, President of Bluestone Solutions, Inc, Stillwater, MN
SAMPLE OF KEY SPEAKERS AT CONFERENCE: • • • •
Shawn Sullivan, Secretary, Kansas Department for Aging and Disability Services, Topeka Ed O’Malley, President & CEO, Kansas Leadership Center, Wichita John Carney, MEd, President & CEO, Center for Practical Bioethics, Kansas City, MO Kansas University Medical Center Team, Team-Based Care Education, Kansas City, KS
DOOR PRIZES Organizations can provide Door Prizes and be listed in the Conference Program
2013 Kansas Conference on Aging, September 4 & 5, 2013
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Goals & Objectives Interaction & Participation to Promote “Team-Based Care” GOALS: • • • • • • •
“Changing the Culture of Aging and Disabilities in Kansas” “Interactive Conference” that provides Networking for Providers & Professionals in Kansas Expand Interprofessional Team-Based Care into all disciplines Networking opportunities for all Professionals & Providers throughout state of Kansas Provide Public opportunity for eduction, support & contact with Providers at Conference Provide Professionals & Providers direct access to Public through Exhibit Booths Venue that provides Sponsorship, Exhibitor, Advertiser & Door Prize Opportunities for Professionals/Providers
OBJECTIVES:
Achieve Balance/Sustainability Through Care Delivery Models Enabled by These Requirements 1. Team-Based, Relationship Centered Care Delivery Solutions 2. Social Medical Predictive Models 3. Social Health Promotion 4. Resilient and Collaborative Care Planning 5. Care Migration to Life Geography 6. Enabling Technology, Communications, Learning, and Behavioral Change
WHAT IS AN INTERACTIVE CONFERENCE? • • • •
Major Presentations & Breakout Sessions that encourage participation & interaction Defines similarities & differences in health care delivery models in urban & rural communities Compare existing models in Kansas with successful models developed around U.S. Collectively, define challenges, begin to create viable solutions that are sustainable & effective
REGISTRATION FOR ATTENDEES: • •
Professionals, Providers, Support Teams & Volunteers can Register for Conference under “REGISTRATION” Tab; Seniors & Students have reduced Registration Fee STUDENT Special: Any Breakout Session, NO Major Presentations or meals, FREE ADMISSION
SPONSORS, EXHIBITORS, ADVERTISERS & DOOR PRIZE DONORS: • • • •
Opportunities to be a Sponsor, Exhibitor, Advertiser & Door Prize Donor Most Sponsorship Opportunities include complimentary Exhibit Booth and Registrations Exhibitors have reduced rate if Registered and paid by July 17, 2013 Exhibitor Booth includes Two Complimentary Registrations, All Presentations, Meals & CEU Credits
PROGRAM: • • • •
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Wednesday, September 4, 2013: 5—Full Presentations; 20—Breakout Sessions Thursday, September 5, 2013: 4—Full Presentations; 18—Breakout Sessions All Conference Breaks will be held in the Exhibit Booth Area to bring Attendees to Providers Both Days: Exhibition Area with 80 Exhibitors open to Attendees & the Public
2013 Kansas Conference on Aging, September 4 & 5, 2013
Program Wednesday, Sept. 4, 2013 6:30-8:00 a.m.
Registration & Breakfast Buffet
Thursday, Sept. 5, 2013 6:30-8:00 a.m.
Breakfast Buffet
8:00 a.m.-4:00 p.m. Exhibit Hall Open
8:00 a.m.-3:00 p.m. Exhibit Hall Open
8:00-9:00 a.m.
8:30-9:00 a.m.
Opening Session
9:10 a.m.-4:00 p.m. Health Fair
9:00-9:30 a.m.
Break & Exhibits
9:00-9:30 a.m.
Break & Exhibits
9:30-10:30 a.m.
General Session
9:30-10:30 a.m.
Keynote Speaker
10:30-10:45 a.m.
Break & Exhibits
10:30-10:45 a.m.
Break & Exhibits
10:45-11:45 a.m.
Concurrent Sessions Three
10:45-11:45 a.m.
Concurrent Sessions One
12:15-1:15 p.m.
Lunch with Speaker
11:45 a.m.-1:15 p.m. Lunch with Speaker
1:15-1:45 p.m.
Break & Exhibits
1:15-1:30 p.m.
Break & Exhibits
1:45-2:45 p.m.
Concurrent Sessions Four
1:30-2:30 p.m.
General Session
3:00-3:30 p.m.
Closing Session
2:30-2:50 p.m.
Refreshment Break & Exhibits
3:30-3:45 p.m.
Conference Summary
2:50-3:50 p.m.
Concurrent Sessions Two
3:45-4:00 p.m.
Musical Closing
4:00-5:00 p.m.
General Session with Speaker
Dinner on Your Own
Opening Session
Final Door Prize Drawing (must be present to win)
Conference Program Overview Schedule Overview:
Exhibitors’ Tables:
• • • • • • •
Conference Breaks:
•
Two days, Wednesday & Thursday, Sept. 4 & 5, 2013 Wednesday: Five Major Conference Presentations Thursday: Four Major Conference Presentations 80 Exhibit Tables in Sunflower Room All Conference Breaks held in Exhibit area After Closing on Wednesday, dinner on your own Attendees organized by color stripe on name badge Door Prize Drawings held through both days
• • • • • • •
80 Exhibit Tables in Sunflower Room Sunflower Room in Maner Conference Center Specific Tables designated for Sponsors Refreshment Stations & open seating available All Conference Breaks held in Exhibit Area Allows Attendees to spend time in Exhibit Area Open seating available for Attendees
Breakout Sessions:
Public Attend Exhibits & Health Fair:
• •
Name Badge Colors Identify Attendees:
• •
38 Breakout Sessions held at Conference Wednesday: 20 Sessions; 10 in the morning & afternoon Thursday: 18 Session; 9 in the morning & afternoon Held in Maner Conference Center & Emerald Conference Rooms in Capitol Plaza Hotel
• • • • •
Public invited to attend Exhibits at NO CHARGE Public can interact with Providers to find support Attendees organized by color stripe on name badge Necessary to differentiate those Attending Especially since Public invited to attend
2013 Kansas Conference on Aging, May September 4 & 5, 2013
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Conference at a Glance 2013 Kansas Conference on Aging Event: 2103 Kansas Conference on Aging Theme: “Shining New Light on Senior Living” Focus: “Interprofessional Team-Based Medicine” Date: May 1 & 2, 2013 Location: Capitol Plaza Hotel & Conference Center & Expocentre, Topeka, KS Who’s Attending? • •
By Groups: • Professionals, Providers, Volunteers, Seniors, Students & Public By Responsibilities: • Owners, Administrators, Managers, Staff, Support Teams & Volunteers
Name Badges by Colors based on Groups & Responsibilities: GOLD STRIPE
Groups: • Professionals • Providers • Support Teams • Volunteers
LT. BLUE STRIPE
Groups: • Sponsors • Exhibitors • Advertisers • Door Prize Donors
BLUE STRIPE
Group: • SENIOR Disc. • STUDENT Disc. Identification: • SENIOR or STUDENT
ORANGE STRIPE
Group: • STUDENT Special Identification: • STUDENT on Name Badge
GREEN STRIPE
Group: • PUBLIC Responsibilities: • Seniors • Disabilities • Support Teams
Activities: • • • • •
Major Conference Presentations Breakout Sessions Exhibits with Providers (80 Exhibit Tables in Sunflower Conference Room) Networking with others throughout Kansas DOOR PRIZES given throughout both days to Registered Attendees
Education Tracks: • •
Track 1: GOLD, LIGHT BLUE, BLUE & ORANGE STRIPE BADGES Track 2: GOLD, LIGHT BLUE, BLUE, ORANGE & GREEN STRIPE BADGES
Conference Registration: • • • • • • • • •
Sponsor, Exhibitor & Advertiser Options shown on “Organizations” Application after Login to website Exhibitor Booth is $550 paid before 07/17/2013; Includes Two Complimentary Registrations, all Meals, Presentations & CEU Credits Exhibitor Table is $650 after 07/17/2013 and before 08/07/2013 20% Discount off Advertising in Conference Program if paid with Exhibit Booth by July 17, 2013 Registration is $175 per person for entire Conference; $150 for Seniors; $100 for Students See Registration Options under “Attendee” Interactive Application after Login to Conference website PUBLIC has FREE ADMISSION to Exhibits & Track 2 Breakout Sessions STUDENTS have FREE ADMISSION to attend all Breakout Sessions, Exhibit Booths ONLY! PUBLIC & STUDENTS NOT PAYING for REGISTRATION have LIMITED ACCESS to Conference
DOOR PRIZE DONORS: •
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Organizations that provide DOOR PRIZES get recognition in Conference Program
2013 Kansas Conference on Aging, September 4 & 5, 2013
Presentations Summary 2013 Kansas Conference on Aging Wednesday, September 4, 2013: TIME
DESCRIPTION
08:00-09:00 Opening Session 09:30-10:30 Keynote Presentation 10:45-11:45 Concurrent Session 1-A Concurrent Session 1-B Concurrent Session 1-C Concurrent Session 1-D Concurrent Session 1-E Concurrent Session 1-F Concurrent Session 1-G Concurrent Session 1-H Concurrent Session 1-J Concurrent Session 1-K 11:45-1:15 Lunch Session 01:30-02:30 Major Presentation 02:50-03:50 Concurrent Session 2-A Concurrent Session 2-B Concurrent Session 2-C Concurrent Session 2-D Concurrent Session 2-E Concurrent Session 2-F Concurrent Session 2-G Concurrent Session 2-H Concurrent Session 2-J Concurrent Session 2-K 04:00-05:00 Closing Session
Thursday, September 5, 2013: TIME
DESCRIPTION
08:00-09:00 Opening Session 09:30-10:30 Major Presentation 10:45-11:45 Concurrent Session 3-A Concurrent Session 3-B Concurrent Session 3-C Concurrent Session 3-D Concurrent Session 3-E Concurrent Session 3-F Concurrent Session 3-G Concurrent Session 3-H Concurrent Session 3-J Concurrent Session 3-K 11:45-01:15 Lunch Session 01:45-02:45 Concurrent Session 4-A Concurrent Session 4-B Concurrent Session 4-C Concurrent Session 4-D Concurrent Session 4-E Concurrent Session 4-F Concurrent Session 4-G Concurrent Session 4-H Concurrent Session 4-J Concurrent Session 4-K 03:00-03:30 Closing Session 03:30-03:45 Conference Summary 03:45-04:00 Musical Closing
Team-Based Care Shelley Bharracharya, DO, MPH, FAAFP Hope in Health Care David W. Moen, MD Team-Based Care David W. Meon, MD & Mary Scott Team Based Educ. Shelley Bharracharya, DO, MPH, FAAFP Coordinated Care Sarah Keenan, RN ADRC Janis DeBoer Dementia/Alzheimer’s Michelle Neidens, LSCSSW Long-Term Care Monte Coffman Oral Health Marcia Manter Kansas Ombudsman Barbara Hickert Medication Mgmt. Megan Hedden, PharmD Hearing & Aging Belinda Gonzales, HIS Team-Based Examp. Panel Discussion Practical Bioethics John Carney, MEd Team-Based Care David W. Moen, MD PACE Karren Weichert & Justin Loewen Practical Bioethics Jay Carney, MEd KanCare Review Panel Discussion Medicare Pamela Brown KS Health Homes Becky Ross Geriatric Medicine Melissa Gaines, MD Physical Therapy Biagio Mazza, PT, OCS, SCS Care Transitions Sarah Irsik-Good Green House Tom Williams, MS Rural KS Develop. Willie Novotny
TOPIC
LEAD PRESENTER
KU Medical Center Bluestone Solutions, Inc. Bluestone/Via Christi KU Medical Center Bluestone Phys. Services KS Area Agencies on Aging Alzheimer’s Association Windsor Place Oral Health Kansas Kansas Ombudsman Balls Food Stores NuSound Hearing Center Multiple Organizations Cntr. for Practical Bioethics Bluestone Solutions, Inc. MIdland Care/Via Christi Cntr. for Practical Bioethics KDADS, KDHE, MCOs KDADS KDHE KU Medical, Wichita Elite PT KFMC Asbury Park New Paradigm Solutions
TOPIC
LEAD PRESENTER
ORGANIZATION
Health Care Special Speaker (Schedule Pending) Patient Responsibility Bob Faught Room Not Available Case Management Susan Rogers, RN-BC, MSN, CCM 4 Stages of Aging Tim Johansson, Sr., MA Hearing Raymond Hull, PhD Vision Kendall Krug, OD Diabetes L. Kurt Midyett, MD Recovery Michael Brady, DC Music Therapy Alicia Clair, PhD Balance & Aging Burt DeWeese, PT, MCMT Homecare in Kansas Ed Schultz, PhD Health Information Laura McCrary, EdD Room Not Available KanCare Panel Discussion Hiring Best People Tim Johansson, Jr., MA Culture Change K.J. Langlais, LACHA Caregiving & Music Kareen King Action Pact Steve Shields Vision Loss Christine Owens Exercise for Seniors Greg Kandt, EdD Elopement David Meek, RN, MA Patient Engagement Laura McCrary, EdD Closing Session Shawn Sullivan, Secretary Going Forward Bob Faught Musical Closing Kareen King
2013 Kansas Conference on Aging, September 4 & 5, 2013
ORGANIZATION
Senior Support Initiatives Roger’s Prof. Guidance CareProfiler Wichita State University Kendall Krug, OD St. Luke’s Health System Spinal Relief Center of KS KU Music Education Rebound Physical Therapy Caregivers, Inc. KS Health Information Net. KDADS, KDHE, MCOs CareProfiler GERTI The Golden Experience Action Pact Res. Cntr. for Indep. Living Fort Hays State University Natl. Elopement Prev. KS Health Information Net. KDADS Senior Support Initiatives The Golden Experience
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Professional Partnerships Professional Organizations for CEUs & Support for Attendees at Conference CONTACTING KANSAS HEALTH & PROFESSIONAL ORGANIZATIONS: Providing education for all Attendees, Sponsors, and Exhibitors is essential to “Shine New Light on Senior Living,” with the focus on “Interprofessional Team-Based Care.” We have targeted Health and Professional Organizations that represent most disciplines that provide support to Seniors and those with Disabilities. We are CONTINUING TO MAKE CONTACT for prior CEU approval, where applicable, and providing information to their members. If your organizations is listed and we have not contacted you, please contact Bob Faught at bfaught@kscoa.org, or his mobile number, 785-806-7806. Thank you. • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •
• • • •
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Kansas Health & Professional Organizations
Alzheimer’s Association American Cancer Society American Diabetes Association American Heart Association American Lung Association of Kansas American Red Cross Arthritis Foundation of Kansas Association of Mental Health Centers for Kansas Bureau of Community Health Systems Case Manager Society of America - Kansas City Chapter Central Plains Geriatric Education Center, KUMC Housing & Credit Counseling, Inc. Kansas Academy of Family Physicians Kansas Academy of Physician Assistant Kansas Adult Care Executives Kansas Association for the Medically Underserved Kansas Association Medical Staff Services Kansas Association of Area Agencies on Aging Kansas Assoc. of Centers for Independent Living Kansas Association of Health Care Communicators Kansas Association of Nurse Anesthetists Kansas Association of Nursing Students Kansas Behavioral Sciences Regulatory Board Kansas Center for Assisted Living Kansas Chiropractic Association Kansas Dental Board Kansas Dental Hygienists’ Association Kansas Department of Health & Environment Kansas Department for Aging and Disability Services Kansas Department for Children and Families Kansas Elder Law Network Kansas Foundation for Medical Care Kansas Health Care Association
Kansas Healthcare Collaborative Kansas Health Foundation Kansas Health Information Mgmt. Association Kansas Health Information Network
• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •
Kansas Health Institute Kansas Hearing Society Kansas Home Care Association Kansas Hospital Association Kansas Insurance Department Kansas Leukemia and Lymphoma Society Kansas Lifespan Respite Coalition Kansas Long-Term Care Ombudsman Kansas Medical Society Kansas Occupational Therapy Association Kansas Optometric Association Kansas Organization of Nurse Leaders Kansas Pharmacists Association Kansas Physical Therapy Association Kansas Psychiatric Society Kansas Public Health Association Kansas Respiratory Care Society Kansas Rural Health Association Kansas Society of Eye Physicians & Surgeons Kansas Society of Otolaryngology Kansas Speech-Language-Hearing Association Kansas State Board of Healing Arts Kansas State Nurses Association Landon Center on Aging, KUMC National Kidney Foundation of Kansas & Western Missouri Midwest Association for Medical Equip. Services Missouri-Arkansas-Kansas Alliance of Information and Referral Systems Missouri-Kansas Association of Cardiovascular and Pulmonary Rehabilitation National Alliance on Mental Illness - Kansas Older Kansans Information Referral Service Assoc. Oral Health Kansas Physician Hospitals of Kansas Retired and Senior Volunteer Program Sunflower Chapter Healthcare Financial Management Assoc. Sunflower Foundation: Health Care for Kansans
2013 Kansas Conference on Aging, September 4 & 5, 2013
Important Conference Information Who Should Attend Conference? Who Should Attend Conference? • • • • •
Professionals, Providers, Support Teams & Volunteers Public (Seniors, Disabilities, Caregivers, Family & Friends) Organizations seeking to be Sponsors, Exhibitors, Advertisers & Door Prize Donors Almost all disciplines that provide support, programs & services to Seniors & those with Disabilities Anyone associated with or involved in disciplines of organizations listed under Professional Partnerships
Door Prizes: • • • • • •
Door Prizes will be given out throughout Conference Drawn from tickets given to each Registered Attendee, Sponsor & Exhibitor (Public NOT included) Final Door Prize, largest valued prize, given at Closing Session on Thursday (Must be present to win) Door Prizes come from donations from organizations throughout the state of Kansas Door Prize Donors listed in front of Conference Program If you are interested in becoming a Door Prize Donor, please contact Bob Faught (Email: bfaught@kscoa.org, Mobile: 785-806-7806)
Marketing Conference Throughout Kansas: •
Use template from Topeka & Shawnee County Senior Health Fair & Symposium held on October 7, 2012
• • • • • •
Use In-Kind Donations from TV Stations, Radio Stations & Newspapers throughout Kansas Will partner with TV, Radio & Newspaper Sponsors in each market as Patron Sponsor for Conference Send Press Releases throughout Kansas Will also partner with Public TV and Radio whenever possible Will produce television and radio commercials to distribute throughout Kansas Contact all major newspapers throughout Kansas to place ads for Conference
• • •
Multiple TV interviews with all TV partners in Kansas Multiple Radio interviews with all Radio Partners in Kansas Provide Newspaper interviews with Kansas newspapers
TV, Radio & Newspaper Advertising:
TV, Radio & Newspaper Interviews:
2013 Kansas Conference on Aging, September 4 & 5, 2013
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Sponsorship Opportunities Deadline for Receipt of Sponsorship Registration is Wednesday, August 7, 2013 The 2013 Kansas Conference on Aging is about bringing together people and interests from around the Kansas, and it is important that we have as many Partners and Sponsors to truly make this a collaborative effort. Sponsorships help make possible an array of special events, bring distinguished speakers to the meeting, and help provide educational and technical materials to make the Conference outstanding. Sponsorships also provide a way for you to have your name and message highly visible to hundreds of Conference Attendees and the Public. Depending on the level of your Sponsorship, your contribution may offer you acknowledgement and recognition during the Conference, complimentary event registration for CEUs, as well as a complimentary Exhibit Booth and Advertisement in the Conference Program. Please choose from the opportunities below and fill out the Application Form on our Conference website after you Login. You can get a PDF copy of this Application Form to review from this Guide on page 17. Contact us at 785-806-7806 if you would like to discuss a more customized arrangement.
Patron: $5,000 and above This level includes: • • • • • • •
Sponsorship recognition in Conference Program Insert of your organizational brochure in Conference Packet 4 complimentary Conference registrations (includes all scheduled meal functions) One full page advertisement in the Conference Program Complimentary Exhibit Booth with Special Locations Verbal acknowledgement in the Conference opening session Complimentary website banner ad on www,kscoa.org until Event (728 x 90 pixels)
Sponsor: $3,500 and above This level includes: • • • • • • •
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Sponsorship recognition in Conference Program Insert of your organizational brochure in Conference Packet 3 complimentary Conference registrations (includes all scheduled meal functions) One-half page advertisement in the Conference Program Complimentary Exhibit Booth with Special Locations Verbal acknowledgement in the Conference opening session Complimentary website banner ad on www,kscoa.org until Event (728 x 90 pixels)
2013 Kansas Conference on Aging, September 4 & 5, 2013
Sponsorship Opportunities Supporter: $2,000 and above This level includes: • • • • • •
Sponsorship recognition in Conference Program Insert of your organizational brochure in Conference Packet 2 complimentary Conference registrations (includes all scheduled meal functions) Quarter page advertisement in the Conference Program Complimentary Exhibit Booth with Special Locations Complimentary website banner ad on www,kscoa.org until Event (728 x 90 pixels)
Friend: $1,000 and above This level includes: • • • •
Sponsorship recognition in Conference Program Insert of your organizational brochure in Conference Packet 1 complimentary Conference registration (includes all scheduled meal functions) Complimentary website banner ad on www,kscoa.org until Event (728 x 90 pixels)
Colleague: $500 and above This level includes: • • • •
Sponsorship recognition in Conference Program Insert of your organizational brochure in Conference Packet 1 complimentary Conference registrations (includes all scheduled meal functions) Complimentary website banner ad on www,kscoa.org until Event (728 x 90 pixels)
Specific Events or Items for Sponsorship
Sponsor an Event or Item that Highlights your Organization with the Conference • • • • • • • • •
(2) Breakfasts with Speakers - $4,000 (per Breakfast) (2) Luncheons with Speakers - $5,000 (per Lunch) (2) Closing Sessions with Speakers - $2,500 (per Closing Session) Plenary Speaker - $2,000 Plenary Travel - $1,000 Program Track - $3,000 Morning & Afternoon Coffee Breaks - $2,000 (per Break) Conference Program Printing - $5,000 AV Rental - $3,500
2013 Kansas Conference on Aging, September 4 & 5, 2013
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Exhibitor Opportunities Deadline for Receipt of Exhibitor Registration is Wednesday, August 7, 2013
NOTE: Reduced Price of $550 if Paid by July 17, 2013 If you would like to Exhibit at the 2013 Kansas Conference on Aging, please don’t delay in filling out your Application Form as space is available on a “first come, first serve” basis. This popular feature is a way for your to showcase your organization, material, and services with those Professionals, Providers, and Volunteers attending, along with the Public invited to visit Exhibits for “FREE ADMISSION” (With LIMITED ACCESS to Conference).
Exhibit Booth Costs: $550 Paid Before 08/07/2013; $650 Paid After 08/07/2013. The Exhibit Booth Layout is included in this guide for your reference in selecting your Booth location. Exhibit Booth locations can only be confirmed after Application Form and payment are received.
Overview on Exhibitor Registration • • • • • •
Fill out the Application Form on Conference website after Login Each Exhibitor Reservation includes Two Complimentary Conference Registrations which include admittance to all Conference sessions and all scheduled meals Exhibit Booth location cannot be confirmed until the Application Form and payment are received Get a 20% discount on your Advertising if you pay for your Exhibit and Advertising together before July 17, 2013 Consider becoming a Sponsor—many of the Sponsorship Levels include complimentary Exhibit Booth (see pages 12-13 for details) Complimentary website banner ad on www,kscoa.org until Event (728 x 90 pixels)
Date/Hours of Exhibit The Exhibits will be open on Wednesday, September 4, 2013 from 8:00 a.m. to 4:00 p.m. On Thursday, September 5 2013, the Exhibits will be open from 8:00 a.m. to 3:00 p.m.
Set-Up Set-up hours for Exhibitors are from 2:00-10:00 p.m. on Tuesday, September 3, 2013. Participants at the Conference will begin to visit the Exhibits on Wednesday, September 4, 2013, at 8:00 a.m. The Exhibit area closes on Thursday, September 5, 2013, at 3:00 p.m. All Exhibits must be removed by 5:00 p.m. on Thursday, September 5, 2013.
Conference Breaks in Exhibition Area All Conference Breaks will be held in the middle of the Exhibition area in the Sunflower Room. This will insure all participants can meet with Exhibitors during the Conference.
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2013 Kansas Conference on Aging, September 4 & 5, 2013
Exhibitor Opportunities Display The display fee includes a skirted 8’ long by 30” deep table and 2 chairs. If you plan to display a banner, it must fit within your space. Any necessary equipment such as audio visuals, extension cords, etc. must be supplied by the Exhibitor. Or, the Exhibitor must make arrangements ahead of time to rent such items from the Capitol Plaza Hotel & Conference Center, and must be indicated on the Application Form. We encourage you to provide complimentary give-aways, materials, resources, or hold drawings at your individual displays.
Electricity Electrical outlets will only be provided when you order them on the Application Form. There will be an additional charge of $45 per outlet requested. Please indicate your electrical service needs on your Application Form.
Exhibit Fees & Confirmation Exhibit Booth: $550 if paid by July 17, 2013. $650 if paid after July 17 & before August 7, 2013.
Your organization will be confirmed as an Exhibitor upon the receipt of your Application Form and your check or payment by credit card on our Conference Website. You will be included in the Exhibitor list in the Conference Program provided your form and payment are received by the August 7, 2013 deadline.
Materials to be Shipped Arrangements for advance shipment of exhibit materials must be made with the Capitol Plaza Hotel & Convention Center (contact: Alison Connell, Sales Manager, at 785-431-4735). No shipments will be received at the Hotel prior to September 2, 2013. Storage space is limited. Vendors will be responsible for transporting, unloading, and setting-up their own materials on site. The 2013 Kansas Conference on Aging will not be responsible for materials prior to, during, or after the Conference.
Materials should be shipped to:
Capitol Plaza Hotel & Convention Center 1717 SW Topeka Blvd. Topeka, KS 66612 Be sure to clearly indicate the following on the front of EACH package as well: • Shipper’s Organization and Return Address • Group Name: 2013 Kansas Conference on Aging • Conference Dates: September 4 & 5, 2013 • Name of Person who will be claiming package on site and date of their arrival 2013 Kansas Conference on Aging, September 4 & 5, 2013
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Advertising Opportunities Deadline for Receipt of Advertiser Registration is Wednesday, August 7, 2013 Ads will appear in the Final Conference Program which is distributed to all Attendees, Sponsors, Exhibitors, Volunteers and the Community at the 2013 Kansas Conference on Aging • To reserve Advertising Space, please fill out the Application Form after Login to the website • There is a 20% discount on your Advertisement if you pay for your Exhibit and Advertisement together before July 17, 2013 • Consider becoming a Sponsor— many of the Sponsorship levels include complimentary advertisements (see pages 12-13 for details)
Ad Sizes & Prices (Full Color) Sizes
Two Page Spread Full Page 1/2 Page (horizontal only) 1/4 Page
Rates Dimensions (width x height)
$550 17” x 11” (with full bleed) $300 8.5” x 11” (with full bleed) $170 7.5” x 5” $90 3.75” x 4.5”
Submission Requirements • • • • •
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All Advertisements must be received by August 7, 2013 Advertisements are to be pre-paid by the deadline noted above All ads are full color (electronic files should be in full color) Submit a digital copy of your ad to bfaught@kscoa.org by deadline noted above Acceptable Formats: Files must be PC-compatible electronic files; acceptable formats include: .tif, .eps, .jpg and .pdf. Include font files and linked graphics if needed. Resolution Requirements: Files should be printing-press quality resolution (for graphics this is typically 300 pixels per inch at 100%). PDF files should be generated using high resolution/press quality settings. Questions: If you are unsure about acceptable formats for the file submission, or about graphic design issues, please email questions to bfaught@kscoa.org. Other questions about payments, etc., should also be address to bfaught@kscoa.org, or call 785-806-7806.
2013 Kansas Conference on Aging, September 4 & 5, 2013
Fill Out This Form if Mailing in Check; Otherwise, Fill Out Registration Form & Make Payment Online on Website after Login
2013 Sponsor/Exhibitor/Advertising Application Form
2013 Sponsor/Exhibitor/Advertising Application Form Organization:_________________________________________________________________________________________________ Address: ____________________________________________________________________________________________________ Contact Person’s Name & Title: __________________________________________________________________________________ Phone: _ __________________________________ Email: ____________________________________________________________
Sponsors We would like to Sponsor the Conference at this level: Patron ($5,000 +) Sponsor ($3,500+ )
Supporter ($2,000+)
$_________________ Friend ($1,000+) Colleague ($500+) Booth for Event TOTAL: (Please List Exhibit Booth Selection Under Exhibitor; Exhibit Booth NOT Confirmed Until Payment Received) Name of Event/Item to Sponsor (Optional): Payment Must Be Received by August 7, 2013 ___________________________________________________________________________ Provide Complimentary Registration(s) for (List Names): ___________________________________________________________________________________________________________
___________________________________________________________________________________________________________ Please List Special Needs (Vegetarian Meals, etc.) ___________________________________________________________________
Exhibitors Exhibit Table: Use Exhibit Table Layout to Select Location # of Exhibit Tables _____ X $550 by July 17, 2013; $650 After July 17, 2013 = $_________________ PLEASE NOTE: Exhibit Table Selection Cannot be Assigned Until Payment Received! (Pay by Mail: Confirm on Check Arrival!) Electrical Outlets: We Need ____ at $45 per 110 Watt Outlet = $_________________ Additional Team Members for Sponsors & Exhibitor at Conference (Includes All Meals & Breakout Sessions): For Two Days of Conference: # of Individuals ______ X $135 Each = $_________________ For One Day of Conference: # of Individuals ______ X $80 Each = $_________________
Exhibit Table Selection: Choice #1: __________ Choice #2: __________ Choice #3: __________
Authorized Exhibitor’s Name as it Should Appear in the Final Conference Program: ___________________________________________________________________________ TOTAL: $_________________ Provide Two Complimentary Registrations for (List Names): ___________________________________________________________________________________________________________ Provide Additional Registration(s) for (List Names): Note Names by 2 Day & 1 Day (W or Th)___________________________________________________________________________ Please List Special Needs (Vegetarian Meals, etc.) ___________________________________________________________________
Advertisers
I Want to Be a Door Prize Donor for this Conference
We would like to Place ad Ad in the Conference Program: Two Page Spread ($550)
One Page Spread ($300)
1/2 Page Spread ($170) 1/4 Page Spread ($90) Less 20% discount off price of Ad ONLY if Purchase BOTH an Ad & Exhibit Table by July 17, 2013 TOTAL:
$_________________ $_________________
Send in your Payment by August 7, 2013 (by July 17, 2013 if Using $550 Rate for Exhibit Tables)
Hotel Room Allocation ($89.00 Room Rate per Night)
Need # ___ Room(s) for ___ Wednesday & ___ Thursday TOTAL PAID or ENCLOSED: $_________________
Method of Payment Check (ACH Payment on Application Form on Website; By Mail, Make Payable to: Senior Support Initiatives, Inc.) Credit/Debit Card (Make Payment on Application Form on Conference Website: www.kscoa.org) SPONSORS & EXHIBITORS: Please email a website banner ad (728 x 90 pixels) to be placed on www.kscoa.org until Event IMPORTANT: Completed form must be accompanied by check or credit card payment through Conference Website If Paying by Mail, Complete Application Form on Conference Website or This Form & Mail Payment to: SENIOR SUPPORT INITIATIVES, INC., P.O. Box 4566, Topeka, KS 66604-4566, Mobile: 785-806-7806, Email: bfaught@kscoa.org
2013 Kansas Conference on Aging, September 4 & 5, 2013
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Registration Registration E
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Registration
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Registration Registration E
2013 Kansas Conference on Aging
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Maner Convention Center Sunflower Room with Exhibit Booths “Shining New Light on Senior Living”
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01 Exhibitor 02 Exhibitor 03 Exhibitor 04 Exhibitor 05 Exhibitor 06 Exhibitor 07 Exhibitor 08 Exhibitor 09 Exhibitor 10 Exhibitor 11 Exhibitor 12 Exhibitor 13 Exhibitor 14 Exhibitor 15 Exhibitor 16 Exhibitor 17 Exhibitor 18 Exhibitor 19 Exhibitor 20 Exhibitor 21 Exhibitor 22 Exhibitor 23 Exhibitor 24 Exhibitor 25 Exhibitor 26 Exhibitor 27 Exhibitor 28 Exhibitor 29 Exhibitor 30 Exhibitor 31 Exhibitor 32 Exhibitor 33 Exhibitor 34 Exhibitor 35 Exhibitor 36 Exhibitor 37 Exhibitor 38 Exhibitor 39 Exhibitor 40 Exhibitor
KANSAS
CONFERENCE
on
AGING
May 1 & 2, 2013, Topeka, Kansas Shining New Light on Senior Living
Exhibitors’ Booths Listed in Numerical Order 41 Exhibitor 42 Exhibitor 43 Exhibitor 44 Exhibitor 45 Exhibitor 46 Exhibitor 47 Exhibitor 48 Exhibitor 49 Exhibitor 50 Exhibitor 51 Exhibitor 52 Exhibitor 53 Exhibitor 54 Exhibitor 55 Exhibitor 56 Exhibitor 57 Exhibitor 58 Exhibitor 59 Exhibitor 60 Exhibitor 61 Exhibitor 62 Exhibitor 63 Exhibitor 64 Exhibitor 65 Exhibitor 66 Exhibitor 67 Exhibitor 68 Exhibitor 69 Exhibitor 70 Exhibitor 71 Exhibitor 72 Exhibitor 73 Exhibitor 74 Exhibitor 75 Exhibitor 76 Exhibitor 77 Exhibitor 78 Exhibitor 79 Exhibitor 80 Exhibitor
Legend for Booth Layout in Maner Conference Center
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Sponsor Booths with Seating
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Exhibitor Booths with Seating Refreshment Stations
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Booth with Power Open Break Seating
Please Note: Pipe & Drape Placed Around Entire Inner Perimeter
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Thank You for Participating in the 2013
Kansas Conference on Aging
2014 Kansas Conference on Aging
September 3 & 4, 2014, Topeka, Kansas