, M A P E T E R S B U R G A L U M N A E C Meeting Workbook S A T U R D A Y , S E P T E M B E R 1 0 , 2 0 2 2 C E N T E N N I A L B A S I L E U S T I F F A N Y T O W N S E N D E x p e c t G r e a t e r !1
2 SIGMA GAMMA RHO SORORITY, INC. Beta Xi Sigma Chapter “A Non-governmental Organization Associated with the United Nations Department of Public Information” TABLE OF CONTENTS
2022-2023 Working
3rd
37 Rhosebud
39 Announcements and Reminders
Parliamentarian
Anti-Grammateus
2nd Anti-Basileus
Meeting
1st
Chaplain
Guidance
Income
Epistoleus
Grammateus
Tamiochus
August
Sergeant-at-Arms
Philo
38
COVID-19 Pages 3-10 Agenda Page 11 Basileus Report Pages 12-13 Anti-Basileus Report Pages 14-15 Report Page 16-17 Anti-Basileus Report Pages 18 Report Page 19-21 Report Pages 22-24 2022 Report Pages 25-26 Budget Report Pages 27-28 Report Page 29 August 2022 Expense Report Pages 30-31 Report Pages 32 Report Page 33 Report Page 34 Report Page 35 Report Pages 36 Report Pages Report Pages Programs Report Page Pages 40-45
Rhoer
Prior to launching in person activities this upcoming sorority year, we are asking that each Basileus to survey her chapter to understand the concerns of returning to in person activities. The chapter should ensure all members are included and can participate in activities. Chapters should fully discuss and decide when, where and under what circumstances they will engage in any in person activities.
Recommended considerations are:
d. The comfort level of the chapter to resume in person activities. 3
CHAPTER OPERATIONS INCLUDING AFFILIATES
The purpose of this memo is to provide updated guidance for Sorority operations that will replace those that will expire on June 30, 2021. The following directives are effective July 1, 2021, except as otherwise noted, and they apply to all activities, including meetings, events, membership intake, ceremonies, community service and social Aaction.toolkit will be available to guide chapters as they return to in person operations, with a focus membership, programming, and risk management. The guidance below has been determined after consultation from our medical expert, consultation with the Surgeon General via NPHC and Centers for Disease Control (CDC):
The International Board of Directors remains committed to providing updates and guidance on a uniform approach across all regions and chapters as members engage in programming, membership, conferences, and business activities during this phase of the pandemic.
PURPOSE
a. Group size (as mandated by State and Local Guidelines) b. Location c. social distancing capability
While we are pleased to provide greater flexibility to gather, the guidelines must be strictly followed for the safety and protection of all members, affiliates, staff, and guests. It is important that ALL Alumnae, Undergraduate Chapters and Affiliates comply with all applicable laws (local, state, federal) and follow the CDC guidance when hosting in person activities and events. Chapters must follow all social distancing guidelines in your locality. While in some circumstances we have not mandated the wearing of masks, when in compliance with state and local laws, we highly encourage the wearing of masks during all gatherings.
SIGMA GAMMA RHO SORORITY COVID-19 UPDATES
Effective July 1, 2021
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•
•
COVID
• All members, affiliates, and guests should know who this person is and how to contact them.
• We highly encourage the wearing of masks during all gatherings to protect the vaccinated and unvaccinated
Members and affiliates who attend in person meetings and events shall complete the Liability and Release of Claims Waiver form. This form will be retained at the local chapter level and managed by each Chapter Basileus. It is the responsibility of the Chapter Basileus to ensure these forms are obtained from each member and affiliate prior to event Contact Tracing
In person guidance
• Maintain a tracking system/sign in sheet for meetings, programs, and community service activities.
Chapters should assign a designated Pandemic Resource Contact for each in person meeting, program, community service
• The Pandemic Resource Contact should be aware of local, state, federal rules and guidelines, university guidelines and policies as well as Sigma Gamma Rho Sorority, Inc. guidelines
• Ensure soap and hand sanitizer are readily available. Consider taking the temperature of attendees before they enter. Resources Website to find CDC guidelines (https://www.cdc.gov/coronavirus/2019 ncov/index.html) Locating your State/County guidelines (google: County or State name and add “COVID Guidelines”)
• Utilize the sorority events checklist and any other paperwork required by the event location, university, or organization.
• Follow the risk management policies outlined in our bylaws and sops. Chapters will also follow the risk management policies of the institution, department, or facility.
•
• Chapter should make masks readily available for all attendees.
• Chapters must enforce all social distancing guidelines.
• Instructions on how to ratify actions taken while the chapter operated under the no in person policy. (i.e., This must be done during your first in person meeting, sample motion, etc.)
Parliamentary support & guidance will be provided to chapters on the following:
All Regions, Chapters and Affiliates are encouraged to utilize the electronic meetings provisions in their bylaws when applicable law and/or CDC guidance prohibit or limit any planned in person meetings.
COLLEGIATE IMPACT
• All contracts should be made with respect to social distancing and the requirement of worn masks during the event, along with hand sanitizing and other safety protocols to limit physical interactions and risks.
• Sample language and best practices for electronic voting during meetings.
CONTRACTUAL OBLIGATIONS
• Regions and chapters are required to have detailed reviews of all contracts, and the inclusion of a force majeure clause that allow ease in cancellation should the impacts of the pandemic resurge
As a reminder, all chapters and regions must submit a copy of their Chapter, Region and Affiliate bylaws to the International and Regional Parliamentarians to ensure that the document has been revised to permit in person meetings with electronic access. In person meetings with electronic access may be implemented where feasible (must be documented in your chapter bylaws, standing operating procedures, or standing rules).
• Sample language to add electronic attendance at in person meetings to local bylaws.
CHAPTER MEETINGS
All Collegiate chapters must comply with the rules of their respective college/university. The Alumnae Chapter Advisor, Undergraduate Chapter Coordinator and Regional Syntaktes should be familiar with the rules of each institution and must work with the institution to ensure compliance.
Sponsoring alumnae chapters and Advisors must obtain a copy of the university/college guidance regarding in person/remote/hybrid operations A copy of these documents must be submitted to the Undergraduate Chapter Coordinator and Regional Syntaktes to retain 5
• Guidance regarding in person meetings with electronic access
Hybrid programming allows everyone to self assess and stay within their comfort zone while serving. Members and Affiliates who come out and follow all the social guidelines in place by wearing a mask if not vaccinated and having the choice of wearing a mask or not if they are fully vaccinated. Chapters shall make hand sanitizer available for all attendees and managing as much as possible to service the community from a safe distance. Those Members and Affiliates who do not feel comfortable can still have a virtual option for those programs that are not scheduled to be in person. Continuing a virtual option for some events will also provide an opportunity to reach a wider audience depending on the activity. Any chapters that host in person activities and programs must comply with all applicable laws and follow CDC guidance.
As we shift back into in person programming, programming for the 2021 2022 sorority year should be a hybrid with some programs being a national/local virtual event with the remaining events to be conducted in person with attendance at 60% participation from the chapter. Sixty percent (60%) attendance by chapter members is a recommended safety measure.
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Sigma Gamma Rho Sorority, Inc. will provide limited Zoom platforms licenses for chapters to use if they do not have the resources within their chapter.
TECHNOLOGY SUPPORT
International Corporate Headquarters has implemented a return to work policy in which staff members will be transitioning back into the office on a full time basis starting in June.
To be fair and to ensure members who would like to attend the live events, if more than 60% of members would like to attend, please allow members who have not attended a live event to attend if other members have already attended an event.
INTERNATIONAL CORPORATE HEADQUATERS
NATIONAL PROGRAMS
• For members who choose not to participate in person, the chapter needs to ensure the bylaws are updated to include virtual/electronic meeting options and to suspend the required number of meetings for members to attend without penalty.
PHILO AFFILIATE -
• Add a “Pandemic Resource Contact” for each Affiliate. 7
• All Philo Affiliates must adhere to the rules of their sponsoring alumnae chapter. If the sponsoring alumnae chapter chooses to continue electronic meetings/activities, implement in person meeting/activities or offer a hybrid of the two, the Philo Affiliate shall follow the same course of action. Philo’s who choose to opt out of an in person experience must be provided with an alternate way to participate in meetings.
• Make every attempt to be socially distanced.
2021 2022 PROGRAM CALENDAR • Operation Big Book Bag August/January (Live with limited chapter attendance 60%) • Women's Wellness Initiative October/February/May Breast cancer awareness, Heart Health, • Mental Health (Virtual) • Project Cradle Care January (Virtual) • Swim 1922 May August (Live with limited chapter attendance 60%) • Youth Symposium March 12, 2022 (Live with limited chapter attendance 60%) • St. Jude Walk September (Will have a live and virtual option) • Sisters Network Inc. Stop the Silence Run/Walk (Will be live in Houston and Virtual elsewhere) • March for Babies (Will have a live and virtual option)
• Food will not be served to the membership; however, they would be allowed to bring their own snacks.
• Philo’s will still have to wear a mask while meeting.
• The chapters will be responsible for ensuring there is hand sanitizers and PPE on hand.
• In order to participate in in person meetings/activities, Rhoer parent(s) or guardian must sign a waiver acknowledging they have read and understand these guidelines and accept responsibility for their Rhoer participation.
• All Rhoer clubs must adhere to the rules of their sponsoring alumnae chapter. If the sponsoring alumnae chapter chooses to continue electronic meetings/activities, implement in person meeting/activities or offer a hybrid of the two, the Rhoer club shall follow the same course of action.
Rhoer Club In-person Meetings/Gatherings
• All Rhoers must have a signed medical liability form and other requisite forms completed and on file locally.
• If there are Rhoers whose parents choose to opt out of an in person experience. The advising chapter must be providing an alternate way for their Rhoer to participate where feasible.
• Social distancing must be fully exercised possible.
RHOSEBUD AFFILIATE
• Virtual Operating Guidelines for Affiliates are still in effect and must be adhered to for Rhosebud meetings/activities. 8
RHOERS AFFILIATE -
• All in person meetings must include an appropriate mask worn to be always worn that covers both the nose and the mouth. This includes Rhoer Advisor(s) or guests that participate in Rhoer meetings.
• Rhoers should minimize sharing of electronic devices, snacks, drinks, makeup, etc.
• Chapters are required to ensure hand sanitizer is present for all attendees.
• All Rhosebuds meetings/activities shall remain virtual at this time.
The directives above are based on the following:
1. Varied State Reopening Laws: Notwithstanding provisions in Sigma Gamma Rho Sorority, Inc.’s governing documents, our operations are first subject to applicable law. Since state law varies, we are trusting the membership to operate in accordance with those laws that apply to your current charter location.
5. Alignment with other Divine 9 Organizations: The members of the Council of Presidents are working together to implement similar directives for their membership. Sigma Gamma Rho’s directives are aligned with those planned for the Sorority’s counterparts.
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4. The National Vaccine Rate Continues to Increase: Per the CDC, as of May 8, 45% of the US population has received at least one dose. Overall, 30% of the population has been fully vaccinated. The federal administration is moving forward with the President’s plan to make vaccinations available to all Americans.
3. AFA Guidance: The Association of Fraternity and Sorority Advisors indicates that it is safer and more prudent for chapters “to operate in tandem with what the institutions are allowing”. Per the AFA, to date, there have been no lawsuits against any organization alleging that the organization’s activities led to COVID exposure.
COVID-19 GUIDANCE -
2. College Campus Reopening Trends: Many colleges plan to resume in person operations in the fall. Leadership has always instructed chapters that as guests on the campus, we are to follow the institution’s rules and regulations.
CHAPTER TOOLKIT DOCUMENTS A toolkit will be shared with chapters as they return to in person operations, with a focus membership, programming, and risk management. The toolkit will include the following documents: • Chapter COVID 19 waiver (Adult & Children) • Risk Management Policies • Chapter Event Checklist • Virtual Operating Guidelines (Member & Affiliate Version) • Medical Liability Form (Rhoer & Rhosebuds) • CDC meeting guidelines • Virtual Meeting Etiquette All documents will be uploaded onto the national website effective July 8, 2021. The International Board of Directors reserves the right to adjust this guidance as needed to ensure the safety, health, and wellness of all members, affiliates, and staff. 10
11 General Body Virtual Meeting Agenda September 10, 2022 Invocation/Meditation/Prayer, Chaplain Greetings, Basileus Credentials Report, Grammateus Correspondence, Anti Grammateus Standing Rules Meeting Reminders, Sergeant at Arms Parliamentary Reminders, Parliamentarian Adoption of Meeting Agenda Call to order Recitation of Sorority Pledge (all on mute) Adoption of Previous Meeting Minutes Committee Reports: • Report of the Programs Committee Programs Committee • Report of Budget and Finance Committee Dr. Francesca Swailes Officer Reports: • 3rd Anti Basileus Shirley Lucas • 2nd Anti Basileus Heather Allen • 1st Anti Basileus Brianna Edwards • Basileus Tiffany Townsend Old Business: • Adoption of June Meeting Minutes • Centennial Update New Business: • Hybrid Meeting Option • Golden Alert/Social Action Committee Hymn/AdjournAnnouncements
● Attended BXS Centennial Kick Off Pool Party/Cookout Saturday, August 27th.
● Attended BXS Parliamentary Chat & Chew Wednesday, August 31st.
● Initiated communication with area coordinator to begin establishing Workplace access for chapter members
Greetings Sorors, Philos, and Rhoers! I am happy to report the following:
Proposed Language/Action Rationale
1) Identify volunteers to serve on centennial ad hoc committees One committee will focus specifically on our upcoming centennial donation (2 3 Sorors) and the other committee will focus on identifying local activities/events (7 10 Sorors; this can include partnering with Both committees will require high level assistance with research and review with a very fast turn around time
● The Executive Board met Sunday, August 7, 2022 and Sunday, August 28, 2022 We’ve maintained ongoing communication using the GroupMe app, emails, text messages, phone calls, and virtual meetings
12 SIGMA GAMMA RHO SORORITY, INC. BETA XI SIGMA CHAPTER “A Non governmental Organization Associated with the United Nations Department of Public Information”
● Attended the NPHC End of the Summer Party in the Park Sunday, August 21st
● Attended National Programs Update Webinar Wednesday, August 24th.
● Attempted to respond to all requests and communication within 48 hours
● Attended Membership Committee meeting Tuesday, August 23rd
2022 OFFICER REPORT
I Officer or Committee Report Summary
The primary function is to give specific advice and suggestions The advice and suggestions should focus on the purpose of our centennial donation and resolving how our chapter will celebrate our centennial founders’ day
● Attended and volunteered at the Infinite Spirit Ministries: Giving Infinite Love Community Service Event on Sunday, September 4th
Email: bxsbasileus@gmail.comSEPTEMBER
Centennial Basileus Tiffany Townsend PO Box 3343, Petersburg, VA Phone: (804) 402 0023
● Attended Philo Meeting Tuesday, August 16th
● Submitted a call for volunteers to serve on Centennial Ad Hoc committees 4 responses were received ● Registered to attend Area Meeting
● Assisted with communicating with scholarship recipients regarding scholarship payment
● Provided guidance and direction for officers, as needed, via phone calls, emails, text messages and group chats II. Recommendations for chapter action.
2) Hybrid meetings are meetings or events that feature at least one group of in person/face to face attendees connecting virtually with other meeting attendees A hybrid model will allow members who are comfortable to return in person for meetings and will still be inclusive of members who would like to remain virtual for meetings III. Reminders and/or upcoming things to know. Thank you for your continued grace and patience. In Service & Sisterhood, Ti an Townsen
2) The Executive Board voted to move chapter meetings to a hybrid model The majority of board members voted to move to hybrid meetings
13 SIGMA GAMMA RHO SORORITY, INC. BETA XI SIGMA CHAPTER
Centennial Basileus Tiffany Townsend PO Box 3343, Petersburg, VA Phone: (804) 402 0023 Email: bxsbasileus@gmail.com a sister chapter) for our upcoming centennial celebration
“A Non-governmental Organization Associated with the United Nations Department of Public Information”
If you have any ideas for the chapter in terms of locations for hosting a mixer, feel free to reach out to me. Last but not least if you know any women that are interested in joining our sisterhood, please have them reach out via email to bxs1stantibasileus@gmail.com
14 SIGMA GAMMA RHO SORORITY, INC. BETA XI SIGMA CHAPTER
OFFICER/COMMITTEE REPORT
Centennial 1st Anti- Basileus, Brianna Edwards PO Box 3343, Petersburg, VA
I. Officer or Committee Report Summary. What a kickoff to our CENTENNIAL year! It is my hope that everyone enjoyed themselves during the chapter Luau. In the spirit of expecting greater, this officer is registered for the upcoming Area Meeting on October 15th, 2022. I encourage everyone to register, various workshops will be available. Please find the registration link HERE. Registration ends September 30th, 2022. (NOTE: You must be in good financial standing on all 3 levels for the 2022 2023 sorority year PRIOR to registering.)
II. Recommendations for chapter action. Proposed Language/Action Rationale
“A Non governmental Organization Associated with the United Nations Department of Public Information”
Phone: (646) 571 9080
Email: bxs1stantibasileus@gmail.comSEPTEMBER2022
The membership committee met again on August 23rd to discuss and organize an upcoming event, Brunch on the Plaza. Brunch will take place on September 25th from 12 pm 4 pm. More information is included at the bottom of this report. We also received communication from Headquarters regarding Fall intake. Currently, it is the committee’s recommendation not to participate in a TORCH class this season. We are in a critical time for our chapter with chapter operations continuing to be a focus. Although it is not recommended to move forward with intake, it is imperative that we continue to shine our brightest Sigma Light in the community. Hosting meet and greets, mixers, participating in programs, chapter bonding, and overall putting our best foot forward will set the stage for not only a successful sorority year but will aid in attracting a caliber of interested women that will be assets to this chapter and organization.
1) Beta Xi Sigma chapter not to facilitate Fall 2022 TORCH. The membership committee recommends our chapter operations continues to be a focus, increase community presence and community engagement. 3)2)
III. Reminders and/or upcoming things to know. When registering for Area Meeting, Beta Xi Sigma is part of Area 2 within the Northeastern Region. Therefore, our meeting will be on Saturday, October 15th.
#WeMakeItDoWhatItDoInArea2
Email: bxs1stantibasileus@gmail.com
15 SIGMA GAMMA RHO SORORITY, INC. BETA XI SIGMA CHAPTER
Centennial 1st Anti- Basileus, Brianna Edwards PO Box 3343, Petersburg, VA Phone: (646) 571 9080
Join us for one of Richmond's best experiences: Brunch on the Plaza! Brunch will be held at Kanawha Plaza on September 25th from 12 Noon to 4 pm. Bring your blankets and chairs to this family affair. There will be locally owned food trucks present for your taste buds and a live DJ setting the vibe. Tickets sell quickly! Please click here and let us know you'll be there. We can't wait to hang out with SororRespectfullyeveryone!Submitted,Edwards
“A Non governmental Organization Associated with the United Nations Department of Public Information”
Heather Allen, 2nd Anti-Basileus (Alpha Zeta Advisor) PO Box 3343, Petersburg, VA Phone: (317) 445-4699
16 SIGMA GAMMA RHO SORORITY, INC. BETA XI SIGMA CHAPTER
Basileus Raees attended VSU’s Annual Student Leadership Retreat
-Anti-Basileus Wells complete her Level II TORCH Certification Updated the Beta Xi Sigma Spreadsheet with current Alpha Zeta members contact information Held a working session with the chapter to ensure remaining programs for the semester were planned effectivelyII.
6 Past and Present Members of the Alpha Zeta Chapter assisted Freshman on the campus of Virginia State University in moving into their dorm rooms
-Strut with Confidence – Wed. September 21st – 7:22 PM – Foster Hall Basement
Soror Ray and Soror Raees performed at VSU’s Yard Fest to welcome everyone baack to school from theEntiresorority.chapter participated in the Food Bank on VSUs campus Chapter hosted a Campus Dorm Clean Up
• Sorority Embroidered Tablecloth: $75
In preparation for VSU’s Homecoming (Sat. October 8th), the chapter is requesting assistance with the following items as approved in the Beta Xi Sigma Chapter budget for Homecoming for a DJ and Decorations: Total: $500 DJDecorations$250 - $275
“A Non-governmental Organization Associated with the United Nations Department of Public Information”
• Misc. Decorations - $25 III. Reminders and/or upcoming things to know.
Recommendations for chapter action.
In collaboration with Urban Couture (A VSU Modeling Troupe), the ladies will host an event to spread awareness of self-love and build a person’s confidence. Attendees will be educated on different tips on how to build their confidence, how to keep it and not let it diminish. Everyone will share their own tips
I. Officer or Committee Report Summary.
Email: bxs2ndantibasileus@gmail.com
• Balloon Arch & Gold Balloon Boxes & Additional Balloons - $75
SEPTEMBER 2022 OFFICER/COMMITTEE REPORT
• Acrylic Welcome Sign - $100 (This will be for reuse. This cost might not be fully needed as we are intending to DIY the sign versus paying for it.)
17 SIGMA GAMMA RHO SORORITY, INC. BETA XI SIGMA CHAPTER
and tricks of what they do to keep their confidence up. ***Bring your heels*** At the end of the vent, there will be a strut/soul train line to bring each individuals personal confidence out.
Heather Allen, 2nd Anti-Basileus (Alpha Zeta Advisor) PO Box 3343, Petersburg, VA Phone: (317) 445-4699
“A Non-governmental Organization Associated with the United Nations Department of Public Information”
Email: bxs2ndantibasileus@gmail.com
2. Soror Woodson said I will need to contact the Coordinator of Greek Life at Longwood to get access to the campus mailbox, and keys to Clark House as well as some type of guest campus pass to be able to park on campus.
III. Reminders and new information Meet and Greet on September 6, 2022 in the old Langford Hall on the campus of Longwood University starting at 6:00pm 7:30pm
3 I will be working with Soror Woods to see if we can make contact with OO past members to come to the campus for Anniversary. She says it would probably be better to wait until March because Longwood Greek Life has an end of the year Greek Affair that’s a big deal and through who show up can assist with designing of the Sigma Gamma Rho Sorority portion of the NPHC circle near the Clark House II Recommendations for chapter action
2022 REPORT I Officer or Committee Report
Omicron Omicron has an account under Wells Fargo Bank in Farmville There is $705 73 in the account, but a letter needs to be drafted to change to a new person in charge of the account .
18 SIGMA GAMMA RHO SORORITY, INC. BETA XI SIGMA CHAPTER “A Non governmental Organization Associated with the United Nations Department of Public Information”
Centennial 3rd Anti-Basileus Shirley Lucas PO Box 3343, Petersburg, VA Phone: (434) 294-7144 Email: bxs3rdantibasileus@gmail.comSeptember
1. Reached out to Soror Donna Woodson and Soror Marissa Woods. Soror Woodson will set up an appointment with the bank so we can get the account changed over to new advisor
1 Torch policy document (2 pages)
Membership:20Torch
pins from 2/2021
12 NEF Member cards from 2021-2022, dated 3/2022
REPORT
2 letters from Truis Bankt: one packet & one letter w/ new debit card
I Officer or Committee Report Summary
19 SIGMA GAMMA RHO SORORITY, INC. BETA XI SIGMA CHAPTER “A Non-governmental Organization Associated with the United Nations Department of Public Information”
from Virginia State University FCU: date range 12/2020-6/2022
2 notices from the Post Office
4 Rhoer pins and handbooks, 3 Aurora’s addressed to them and 1 Rhoer advisor handbook
Email: bxsantigrammateus@gmail 2022 OFFICER/COMMITTEE
1 document containing Rhosebud Club mascot, official colors, logo and motto, along with 2 Aurora’s addressed to them
46 NEF Member cards from 2020-2022, dated 2/2021 - 54 NEF Member cards from 2021-2022, dated 12/2021
Greetings sorors! I received the PO Box key on 8/17/22, and I went to check the mail on 8/30/22. Below are the items received:
Ameesha Smith, Anti-Grammateus PO Box 3343, Petersburg, VA Phone: 757-535-4791
1 letter from paypal 1 letter from BB&T Affiliates:1letter from Ms. Helen R. Crockett w/ a check from 1/8/22 for the Philos
com September
Financial:7letters
2 tax documents: date range 2020 & 2021
1 Web Version of the Procedures & Curriculum Manual for Torch + a cover sheet dated 4/2021
General:1 letter from the Delta Omega chapter of Alpha Kappa Alpha Sorority Inc. addressed to Soror Jenine Stallings from 2/2021
1 card from Shannan Clarke
1 Code of Conduct & Disciplinary Action Policy, recommended for change (2021 special Boule)
1 2022 Centennial Boule Recommendations Report Corrections dated 5/2022 and one recommendation format document
Email: bxsantigrammateus@gmail com
1 letter from the Petersburg Symphony Orchestra
1 magnet from March of dimes
1 Utility Bill from the City of Petersburg addressed to Terry Helen WINN*UCP
1 three page packet of Proposed National Constitution, Bylaws Amendments and Recommendations for the grand chapter, no date 10 donation request letters from The Salvation Army
5 St. Jude Walk/Run cards to register (two addressed to the Rhoers, one addressed to Soror Quintina Bartolomei and one addressed to BXS)
1 package of promotional items from Color Street (Nail Polish Strips)
2 St. Jude letters addressed to Soror Teresa Brown
1 2021 Virtual Boule proposed national constitutional, Bylaw Amendments and Recommendations for the grand chapter
6 White Star Tours advertisements addressed to Soror Betty Johnson
- 1 letter from Claire Culbreath 1 letter from Soror Connie Taylor addressed to Soror Quintina Bartolomei
1 card from Sharonda Huffman, candidate for Northeastern Region Nominations Chair
1 Aurora addressed to the chapter from Spring 2021
1 notice from the Post Office in regards to payment (8/2021) II Recommendations for chapter action
Ameesha Smith, Anti-Grammateus PO Box 3343, Petersburg, VA Phone: 757-535-4791
“A Non-governmental Organization Associated with the United Nations Department of Public Information”
20 SIGMA GAMMA RHO SORORITY, INC. BETA XI SIGMA CHAPTER
Proposed Language/Action Rationale 321)))
21 SIGMA GAMMA RHO SORORITY, INC. BETA XI SIGMA CHAPTER “A Non governmental Organization Associated with the United Nations Department of Public Information” Ameesha Smith, Anti-Grammateus PO Box 3343, Petersburg, VA Phone: 757 535 4791 Email: bxsantigrammateus@gmail.com III Reminders and/or upcoming things to know
o High-level overview of Financial officer roles
o There was no business done at Boule and no Bylaws were passed. Everything stays the same as the previous year when it comes to Financial assessment fees.
o NEF and SPEAR pay5ment process is now electronic and should be paid by the fina ncial officers and not individual members.
o Creating Sigma office hours
22 SIGMA GAMMA RHO SORORITY, INC. BETA XI SIGMA CHAPTER “A Non -governmental Organization Associated with the United Nations Department of Public Information” Bianca Horner, Grammateus PO Box 3343, Petersburg, VA Phone: (804) 821 7744 Email: BXSGrammateus@gmail.comSEPTEMBER2022
NER Grammateus does recommend getting one that acts as a blanket for all officers and committee chair so that you do not have to every 2 years change the names on the bond with new elected officers.
I. Officer or Committee Report Summary.
• Attended the New Financial Officers workshop held on August 23rd at 7PM. Some key points include:
• For the time being fees are going to need to be paid to be in compliance with PayPal policies.
o Financial bond (Insurance) through local insurance company. It is not a requirement with all chapters. It is highly recommended because it protects not only the chapter but the financial officers. It is insurance for those that are handling the chapter's money. Every state has different bonds. Most insurance companies have them and you would just need to inquire about fiduciary bonds.
Voucher/Reimbursement Request Form
o There is a new transfer process that was released on August 22nd. The transferring Soror must initiate the process.
o Chapter Tax and dues must be paid on both Regional and National to be cleared for Torch activities.
• NER is looking into possible solutions, to include working with Grand Grammateus to look into QuickBooks at discounted rates for the Sorority.
•
o Sorors that need access to workplace should contact their Basileus who should then reach out to the Area Coordinator. The Technology Chair has a deadline of Friday, August 26th. If Sorors aren’t in good financial standing come September 30th, they will be removed from workplace.
OFFICER/COMMITTEE REPORT
o Effective September 19, 2022: US business accounts won’t be able to accept fee free personal payments, and people who use PayPal for their company will need to create a personal account to receive money free from friends and family.
Receipts must be sent to BXS Tamiochus and Grammateus
“A Non -governmental Organization Associated with the United Nations Department of Public Information”
Reminders and/or upcoming things to know.
• Reminders from NER Grammateus o Undergrad Financial Matters September 6 o Area Meetings October 15 & 22
3)2)1)III.
o 33 Total Active Financial Sorors II. Recommendations for chapter action.
Bianca Horner, Grammateus PO Box 3343, Petersburg, VA Phone: (804) 821 7744
Email: BXSGrammateus@gmail.com
• PayPal o Effective July 28th PayPal rolled out a new pricing structure in the U.S simplifying their fee structure of 2.99% with no additional fixed fee. Moving forward any payments made to BXS via PayPal, the sender should expect to pay the PayPal processing fee of 2.99% to be in compliant with PayPal policy.
o National Dues can be paid on the National Website.
23 SIGMA GAMMA RHO SORORITY, INC. BETA XI SIGMA CHAPTER
Proposed Language/Action Rationale
• Current Member Roster
o This is a work in progress. A new form has been created (not approved). I am working on creating a workflow within Google so that the form can be automatically sent to the officers that are required to signed to the form to release the funds.
• The grace period to pay dues without late fees end September 30, 2022. There is a late fee on all levels (Local, Regional, National) if dues are received after September 30th o Local, NEF, and SPEAR Dues can be paid via, Zelle, PayPal, CashApp, or Bank Deposit. o Regional Dues can be paid on the Northeastern Region Website.
Receipts must be sent to BXS Tamiochus and Grammateus
24 SIGMA GAMMA RHO SORORITY, INC. BETA XI SIGMA CHAPTER “A Non -governmental Organization Associated with the United Nations Department of Public Information” Bianca Horner, Grammateus PO Box 3343, Petersburg, VA Phone: (804) 821 7744 Email: BXSGrammateus@gmail.com o Misappropriation of funds with Basilei and Financial Officers Training November (Date TBD) o Midwinter January 28 o Creating Budget Training February (Date TBD) o Regional Conference March 30 April 2
LaSheika Dailey PayPal 8/12/2022 $30.00 $0.90 $29.10 Operation Big Bookbag Donation from Philo LaSheika Dailey Brena Osbourne PayPal 8/13/2022 $40.00 $1.20 $38.80 In support of Operation BIGBOOKBAG 2022
Sheena Davis PayPal 8/7/2022 $150.00 $4.49 $145.51 Rhoer Kaaylah and Tia Hawkins
Chasity King PayPal 8/1/2022 $24.00 $0.00 $24.00 Balance of what is due for local dues. Chasity King (42018)
Erica Escobar Cash App 8/13/2022 $14.00 $0.00 $14.00 Erica Escobar NEF + SPEAR
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Francesca Swailes PayPal 8/3/2022 $75.00 $2.24 $72.76 Rhoer Makayla Swailes 2022-2023 dues
April Bowden Counter Deposit 8/16/2022 $110.00 $0.00 $110.00 April Bowden Local Dues
Bianca Johnson PayPal 8/27/20222 $75.00 $2.24 $72.76 Portion of Philo fee
Ellen Garnett-Shaw Counter Deposit 8/18/2022 $390.74 $0.00 $390.74 Ellen Garnett-Shaw 2022-2023 Dues Jean'Yea Horton PayPal 8/21/2022 $100.00 2.99 $97.01 Dues Michelle Davis PayPal 8/24/2022 $124.00 3.71 $120.29 Invoice 58 payment Michelle Davis
Betty Johnson PayPal 8/29/2022 $9.74 $0.29 $9.45
Quintina Bartolomei Zelle Deposit 8/26/2022 $124.00 $0.00 $124.00 Quintina Bartolomei
Kimberly Brown PayPal 8/4/2022 $75.00 $2.24 $72.76 Rhoer Breanna Brown Dues
Quintina Bartolomei PayPal 8/11/2022 $24.00 $0.72 $23.28 Quintina Bartolomei balance for local dues
Carol Square PayPal 8/30/2022 $165.00 $4.93 $160.07 Carol Perry Square Beta Xi Sigma Chapter 2022-2023 Chasity King PayPal 8/31/2022 $100.00 $2.99 $97.01 Local Dues being returned to the chapter Chasity King PayPal 8/31/2022 $4.00 $0.12 $3.88 Fees for local dues
Tholette Hawkins Counter Deposit 8/10/2022 $6.74 $0.00 $6.74 Tholette Hawkins Regional and National Fees
kimberlyn Brown PayPal 8/15/2022 $390.74 $11.68 $379.06 Sorority Dues (Soror Kimberlyn Brown)
April Press PayPal 8/11/2022 $24.00 $0.72 $23.28 Remaining balance for local dues plus NEF + SPEAR
Francesca Swailes PayPal 8/13/2022 $14.00 $0.42 $13.58 NEF AND SPEAR
Pamela Newton Cash App 8/16/2022 $14.00 $0.00 $14.00 Pamela Newton NEF + SPEAR
From Vendor Date Amount Sent PayPal Fee Net Received Notes
Bianca Horner CashApp 8/9/2022 $171.74 $0.00 $171.74 Bianca Horner Local and Regional Dues + REgional Fee
Shannon Baliey PayPal 8/3/2022 $6.75 $0.20 $6.55 Shannon Baliey NER and other fee
Toy Parrish PayPal 8/4/2022 $124.00 $3.71 $120.29 Local dues
Jean'Yea Horton PayPal 8/10/2022 $26.00 $0.78 $25.22 Remaining balance for local dues. And extra if it takes out fees.
Ellen Garnett-Shaw PayPal 8/3/2022 $0.01 $0.00 $0.01
Takeya McLaurin PayPal 8/17/2022 $110.00 $3.29 $106.71 22-23 Chapter Dues - Takeya McLaurin April Press Zelle Deposit 8/18/2022 $100.00 $0.00 $100.00 April Press local dues
Quintina Bartolomei Zelle Deposit 8/24/2022 $100.00 $0.00 $100.00 Quintina Bartolomei Local dues
BXS August 2022 Income
26 Consuela Taylor PayPal 8/31/2022 $260.00 $7.77 $252.23 National and Regional Dues $2,924.83 $2,400.97 $232.83 $291.03 Total Income August 2022 Total BXS Income August Total Philo Income August Total Rhoer Income August
27 Beta Xi Sigma SY22-23 Working Budget Report August 1, 2022 Balance ($ 19,849.80) INCOME Income Type Projection Actual Local Membership $5,120.00 $3,030.00 Regional Membership $0.00 National Membership $0.00 NEF+SPEAR $0.00 Fundraising $5,000.00 Donations $67.90 Total Income $10,120.00 $3,030.00 NET INCOME $29,969.80 EXPENSES Expense Type Projection Actual Chapter Assessments International- HQ Tax $255.00 ($ 255.00) Regional Chapter Assessment $40.00 ($ 41.16) Rhoer Affiliate Fees $10.00 ($ 65.29) Philo Affiliate Fees $10.00 ($ 40.29) Chapter Membership Chapter Operations 1 $750.00 ($ 283.39) NPHC Dues $200.00 NPHC Meeting Host $150.00 NER Regionals (7 Delegates) $2,450.00 Membership Dues Regional $0.00 ($ 1,173.06) National $0.00 ($ 1,700.00) NEF+SPEAR $0.00 National Projects/Programs $3,500.00 Founders’ Day $1,500.00 Misc. Programs $2,000.00 Ad Hoc MiscellaneousCommittees $500.00 ($ 35.00) Fundraising Committee $200.00 Technology Committee $10.00 Scholarship Committee $1,500.00 Memorial/Hospitality Committee $500.00 Professional Development $150.00 Branding Committee $100.00
Advisors
1 To include but not limited to: Mailbox annual fee, Zoom, Website subscription, Canvas, Rhoers and Rhosebud background check. Chapter Assessments This expenditure covers the Rhoer Affiliate on the Regional and National level. $10.29 Regional and $55 National Chapter Assessments This expenditure covers the Philo Affiliate on the Regional and National level. $10.29 Regional and $30 National
28 Membership Committee $3,000.00 TORCH $1,500.00 Support Rhosebuds $500.00 Rhoers $100.00 ($ 120.00) Philos $100.00 ($ 175.00) Alpha Zeta $650.00 Omicron Omicron $500.00 Executive Board Basileus $500.00 Anti-Grammateus $100.00 Grammateus $100.00 Tamiochus $100.00 Epistoleus $350.00 Chaplain $100.00 Parliamentarian $500.00 Sergeant-at-Arms $100.00 Centennial Donation to VSU $7,000.00 Total Expenses $29,025.00 $3,888.19 Total Balance Available as of August 31, 2022 $15,961.61
“A Non governmental Organization Associated with the United Nations Department of Public Information”
• Local, NEF, and SPEAR Dues can be paid via, Zelle, PayPal, CashApp, or Bank Deposit.
Email:
• Regional Dues can be paid on the Northeastern Region Website.
The remaining scholarship check of $750 was cashed by the recipient on 8/31/2022. A stop payment was placed on the previous check II. Recommendations for chapter action. NONEIII. Reminders and/or upcoming things to know. The grace period to pay dues without late fees end September 30, 2022. There is a late fee on all levels (Local, Regional, National) if dues are received after September 30th.
o Receipts must be sent to BXS Tamiochus and Grammateus • National Dues can be paid on the National Website.
o Receipts must be sent to BXS Tamiochus and Grammateus
Dr. Francesca Swailes, Tamiochus PO Box 3343, Petersburg, VA Phone: (804)334 8553
• Gather information to sell Krispy Kreme donuts and certificates. TBD • Possible hold a Game Night with Sorors, Philos, and Rhoers. TBD This officer focused on assuring that dues were paid for Sorors, Rhoers, and Philos during the month of August. As of August 31, there are 6 financial Rhoers, 7 financial Philos, and 33 financial Sorors. Also, most of the Chapter Operations were also paid this month. Such as, the mailbox, website, web domain, and zoom.
• Black Panther Private Movie Showing during Founder’s Weekend. Rent out Cinema Café for a private showing of Black Panther sell out seats with a little over cost for profit. Must sell a min of food $500. Need to gauge chapter’s interest to determine if the event could be held.
2022 TAMIOCHUS REPORT I. Officer or Committee Report Summary. Fundraising Committee held a meeting on 8/25/22. Many Fundraising Ideas were discussed. These are the ideas that we would like to accomplish the first half of the Sorority Year.
bxstamiochus@gmail.comSEPTEMBER
29 SIGMA GAMMA RHO SORORITY, INC. BETA XI SIGMA CHAPTER
SGRHO National 8/15/2022 $25.00 Philo Zenobia Washington National Dues
SGRHO Regional 8/5/2022 $555.66 Adama,Tanisha; Allen,Cierra; Brown, Victoria; Davis, Sheena; Horner, Bianca; Hutchinson, Alexia; Martin, Jevedia; Milliner,Danielle; Powell, April Regional Dues plus fee Membership Dues
SGRHO National 8/12/2022 $20.00 Rhoer National Dues Breanna Brown
United States Postal Service 8/16/2022 $66.00 PO Box renewal Chapter Operations April Press Zelle Payment 8/18/2022 $100.00 April Press Delegate Refund FY21-22
SGRHO National 8/15/2022 $25.00 Philo Miranda Pyne National Dues SGRHO National 8/15/2022 $25.00 Philo Marquea Hoyett National Dues
SGRHO National 8/15/2022 $25.00 Philo Denise Hires National Dues
SGRHO National 8/12/2022 $20.00 Rhoer National Dues Joysiah S. Mouzone
SGRHO National 8/12/2022 $20.00 Rhoer National Dues Tia Hawkins
SGRHO National 8/12/2022 $20.00 Rhoer National Dues Jaidyn Sanaa Mouzone SGRHO National 8/12/2022 $20.00 Rhoer Naitonal Dues Makayla Swailes
SGRHO REGIONAL 8/4/2022 $10.29 Philo Affliate Dues REGIONAL Chapter Assessments Rhoers
SGRHO National 8/8/2022 $205.00 Sheena Davis National Dues Membership Dues Zoom 8/9/2022 $157.40 Zoom Annual Renewal Chapter Operations
SGRHO Regional 8/19/2022 $123.48 Ivy Cary + Bettie Johnson Regional Dues Membership Dues Cash App - SLucas 8/19/2022 $100.00 Shirley Lucas Delegate Refund FY21-22
SGRHO National 8/12/2022 $20.00 Rhoer National Dues Kaaylah Hawkins
DynoDot 8/15/2022 $10.99 BXS Website Domain Renewal Chapter Operations
SGRHO National 8/15/2022 $25.00 Philo Robin L. Tyler National Dues
Cash App - KMcDuffie 8/19/2022 $100.00 Kayren McDuffie Delegate Refund FY21-22
Truist 8/15/2022 $35.00 Stop Check Fee Miscellaneous
Tina Bartolomei Zelle Payment 8/19/2022 $100.00 Tina Bartolomei Delegate Refund FY21-22
Transfer to PayPal -Jeanyea 8/19/2022 $100.00 JeanYea Delegate Refund FY21-22
30 Actual Expenses Color Key Vendor Date Amount Notes Budget Category BXS
SGRHO National 8/15/2022 $30.00 Philo Affliate Dues NATIONAL Chapter Assessments
SGRHO REGIONAL 8/4/2022 $10.29 Rhoer Club REGIONAL Dues Chapter Assessments Philos SGRHO National 8/5/2022 $55.00 Rhoer Club National Fee Chapter Assessments Wix.com 8/5/2022 $49.00 Annual Wix Website Renewal Chapter Operations
Transfer to PayPal -CKing 8/19/2022 $100.00 Chasity King Delegate Refund FY21-22
BXS Expenditures
SGRHO National 8/22/2022 $25.00 Philo National Dues Lasheika Dailey
Total August 2022 2022 2022
Total Philo Expenditures August
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Total Rhoer Expenditures August 2022 Total Bank Withdraws August
PayPal - Heather Allen 8/29/2022 $931.32 Boule Hotel Refund for AZ FY21-22
Transfer to PayPal -FSwailes 8/19/2022 $100.00 Fran Swailes Delegate Refund FY21-22
SGRHO National 8/30/2022 $155.00 Kimberlyn Brown National Dues Membership Dues SGRHO National 8/30/2022 $205.00 Ellen Garnett-Shaw National Dues Membership Dues SGRHO National 8/30/2022 $25.00 Philo Bianca Johnson National Dues Bank Check 8/31/2022 $750.00 Scholarship Check $3,532.91$175.00$120.00 $3,827.91
SGRHO Regional 8/29/2022 $123.48 Kimberlyn Brown + Ellen Garnett-Shaw Regional Dues Membership Dues
SGRHO National 8/22/2022 $55.00 Life Memeber Betty Johnson National Membership Dues
SGRHO National 8/22/2022 $55.00 Life Member Ivy Cary National Membership Dues
Recommendations for chapter action
OFFICER/COMMITTEE REPORT
Instagram: We have reached 5,576 more accounts from Aug 2nd September 1st (a 348% increase) in comparison to the previous month We have engaged with 188 more accounts from August 2ndSeptember 1st (a 27.8% increase)
I Officer or Committee Report Summary
“A Non-governmental Organization Associated with the United Nations Department of Public Information” Soror Danielle Milliner, Epistoleus 2022-2024 PO Box 3343, Petersburg, VA Phone: (860)-752-0129 Email: bxsepistoleus@gmail.comSEPTEMBER2022
II
Proposed Language/Action Rationale
32 SIGMA GAMMA RHO SORORITY, INC. BETA XI SIGMA CHAPTER
Website: The E Board section of the website is currently being updated to contain the current E Board’s information by Soror C Allen The “Sorors Only” section will have the new meeting minutes prior to the September chapter meeting
2) Schedule post times Social media posts should be posted during peak times 5pm 7pm and 9pm in order to ensure that they are being seen and acknowledged
1) Increased social media engagement Please tag, share, and repost flyers on social media handles to increase engagement
3)III Reminders and/or upcoming things to know A flyer and social media request will be uploaded to the website in order to keep myself organized All information will need to be submitted through that Google form to better maintain communication and eliminate dysfunction.
Rhosedbud flyer has been discussed with Rhosebud Advisor Soror A Powell and will be completed by Wednesday 7 September 2022. Reactivation flyer has been discussed with 1st Anti Basileus Soror B Edwards and will be completed by 5 September 2022.
33 SIGMA GAMMA RHO SORORITY, INC. BETA XI SIGMA CHAPTER “A Non-governmental Organization Associated with the United Nations Department of Public Information” Soror Minerva Jackson, Centennial Parliamentarian PO Box 3343, Petersburg, VA Phone: (804) 221-1110 Email: bxsparliamentarian@gmail.comSEPTEMBER2022OFFICER/COMMITTEE REPORT I Officer or Committee Report Summary A. September 7th for Bylaw Committee Meeting (tentative) B Host a Chat and Chew with the Parliamentarian in September 2022 II. August 2022 Parliamentary Procedures Workshop Recap A The Parliamentarian shared Keys to Effective and Productive Meetings Sorors were actively engaged in the workshop, asking questions, enhancing current knowledge and bringing overall value to the workshop. Sorors were encouraged to use their voice at Sorority Meetings which begins with making motions and engaging in debate in favor of or in opposition of motions Remember: Decorum in Debate: A member must confine oneself to the question before the assembly and avoid personalities B Questions to be answered at the Chat and Chew with the Parliamentarian can be emailed at the above The Parliamentarian is available for one-on-one workshops C Be Engaged!!! Recommendations for chapter action. No Proposed Action Proposed Language/Action Rationale III.321))) Reminders and/or upcoming things to know.
Worked with Technology Chairperson and Anti Grammateus to ensure proper access was granted to fulfill the sergeant at arms role and responsibilities during meetings (e g , executive board and chapter)
Ensured that meeting protocols were followed by all members in attendance (e g , dress code, debate time limits, number of times a member speaks on a single topic, time limit to speak, raising hand to speak, not talking over the Basileus/chair, etc order at the direction of the Basileus
SSisterly,ororConnie Cherry Taylor Beta Xi Sigma Centennial Sergeant At Arms
) ● Enforced
34 SIGMA GAMMA RHO SORORITY, INC. BETA XI SIGMA CHAPTER “A Non governmental Organization Associated with the United Nations Department of Public Information” Soror Connie Cherry-Taylor, Centennial Sergeant At-Arms PO Box 3343, Petersburg, VA Phone: (804) 412 5341 Email: bxssergeantatarms@gmail com SEPTEMBER 2022 OFFICER REPORT I Officer Report Summary ● Ensured that only members in good standing entered the meeting ●
●
35 SIGMA GAMMA RHO SORORITY, INC. BETA XI SIGMA CHAPTER
“A Non-governmental Organization Associated with the United Nations Department of Public Information”
Email: bxs philo@gmail com SEPTEMBER 2022
DSisterly,rPamela Newton Beta Xi Sigma Centennial Chaplain 2022 2024
● Contact Dr. Newton if you need prayer. Prayer: Lord Jesus Christ, thank You that You hear and answer our prayers Hear the prayer of every Soror, and Affiliate of the Beta Xi Sigma Chapter, and answer in Your great love. Remove all fear and sadness and refresh our souls As we look to You, we see the radiance of Your glory Increase our faith as You reveal more of Your character and Your deeds to us Shine into our night and drive the dark away, may Your glory fill our hearts. May Your grace be with our spirit. In Your mighty name, Amen.
James 5:16 says, "The effectual fervent prayer of a righteous man availeth much."
I Officer Report Summary
Dr. Pamela Newton, Centennial Chaplain PO Box 3343, Petersburg, VA Phone: (240) 381-0096
OFFICER REPORT
● Prayer requests: 12 ● Telephone calls: 13 ● Please continue to keep our sorority in your prayers
● On Saturday, August 27th, our Philos attended the Beta Xi Sigma Centennial Kick Off Pool Party/Cookout
36 SIGMA GAMMA RHO SORORITY, INC. BETA XI SIGMA CHAPTER “A Non-governmental Organization Associated with the United Nations Department of Public Information”
● On Saturday, August 21st, our Philos attended the NPHC End of the Summer Party in the Park.
Email: bxs philo@gmail com 2022 REPORT I Officer Report Summary
● On Saturday, August 27th, the Philo Advisor attended the Virtual Philo Financial Webinar for the Advisors and Philo Presidents Philo Robin Tyler was not able to attend due to work obligations
A. Beta Xi Sigma currently has 17 Philos on the roster.
SEPTEMBER
● The next Philo meeting is Saturday, September 10th at 11:30 am
Dr. Pamela Newton, Centennial Philo Advisor PO Box 3343, Petersburg, VA Phone: (240) 381-0096
● As of 8/28/2022, seven Philos have paid dues for the 2022 2023 Sorority Year: Philo Robin Tyler Philo Denise Hires Philo Marquea Hoyett Philo Miranda Pyne Philo Zenobia Washington Philo LaSheika Dailey Philo Bianca Johnson
OFFICER
● The Philos would like to thank Centennial Basileus Tiffany Townsend and the entire Beta Xi Sigma Chapter family for their continued support as we continue our collaborative work on our way to GREATER!!!
DSisterly,r.Pamela Newton Beta Xi Sigma Centennial Philo Advisor 2022 2024
● The Beta Xi Sigma Philos, Sorors, and Rhoers volunteered at the Infinite Spirit Ministries: Giving Infinite Love Community Service Event on Sunday, September 4th starting at 12pm. The event was held in the Quik Stop parking lot located at 8 Wythe St Petersburg, VA
September 2022 Rhoer Affiliate Report
3343, Petersburg, VA Phone:
- Submitted application for the W.I.S.E.R. mobile library initiative. W.I.S.E.R stands for Working to Implement Self-Empowerment through Reading. - Received Rhoer intake information and calendar submission date (September 18). The Round Up dates (either on September 24 or 25) and the Induction date (either on October 29 or 30) must be virtual. Received communication from NER coordinator about an interest located in Sandston. Forwarded that information over to Iota Sigma. II. Recommendations for chapter action.
I. Rhoer Affiliate Report Summary -
Attended advisor meeting with NER Rhoer coordinator on August 16, 2022 @7pm.
37 SIGMA GAMMA RHO SORORITY, INC. BETA XI SIGMA CHAPTER “A Non-governmental Organization Associated with the United Nations Department of Public Information”
NONEIII. Reminders and/or upcoming things to know
September 10 - First Rhoer meeting 2-4p September 25 – Rhoer Round-Up
Sheena Davis, Centennial Box (804) 300-0315
Rhoer Advisor PO
Email: BXS rhoeraffiliate@gmail com
Reviewed national and local Rhosebud information for guidance. Submitted background check for verification of position for Soror Victoria Brown for Rhosebud Advisor Received official guidance from our Rhosebud Chair to confirm if the Rhosebuds meetings will be held virtually Prepared a powerpoint presentation and invited a few potential Rhosebuds for the upcoming rally in September by creating an interest form to be submitted by Rhosebud parents There have been five potential interests who have submitted interest forms for the September Rally Rhosebuds will participate in chapter organized programs and community service projects, as well as identify at least one community service project as a group for the sorority year. II Recommendations for chapter action NONEIII. Reminders and/or upcoming things to know. Here is the tentative monthly calendar, until December 2022 September 17th Virtual Rhosebuds Rally October Create halloween decorations out of recycled goods
November - New Member Welcome Reception and Ice cream social December Snow Globes for Christmas Electronically submitted by: Soror April Powell, 9/2/2022
ADVISOR REPORT
38 SIGMA GAMMA RHO SORORITY, INC. BETA XI SIGMA CHAPTER “A Non governmental Organization Associated with the United Nations Department of Public Information”
Centennial Rhosebud Advisor April Powell PO Box 3343, Petersburg, VA Phone: (804)605-5273 Email: bxs.rhosebudaffiliate@gmail.comSEPTEMBER2022RHOSEBUD
I Officer or Committee Report Summary
39 SIGMA GAMMA RHO SORORITY, INC. BETA XI SIGMA CHAPTER “A Non-governmental Organization Associated with the United Nations Department of Public Information”
bxsbasileus@gmail.comSEPTEMBER2022
PROGRAMS COMMITTEE REPORT
This form has been created and will be sent out to the chapter soon III. Reminders and/or upcoming things to know. Mark your calendars for Saturday, October 22nd at 4pm for Chipotle night!! Invite friends, family, co workers and anyone else you know to join us for dinner (in person or order online for pick up) for our fundraiser night. 33% of proceeds will help us benefit St. Jude! More details coming soon! In Service & Sisterhood, Ti an Townsen
This September, we’re joining the nationwide movement to honor Childhood Cancer Awareness Month and support those who need us most the kids of St Jude Children’s Research Hospital Join our team, help us raise funds, and join us for a national virtual walk/run!
Click here to join our chapter's St Jude team and help raise funds: Join us for a local 5k Walk/Run to end Childhood Cancer Saturday, September 24th at 10am. We will meet at the Eastern Henrico Recreation Center (1440 N Laburnum Ave Henrico, VA 23223) Click here to register for our virtual local walk/run II. Recommendations for chapter action. To assist our chapter with efficiently handling the business of the chapter, a Programs and Service Project Proposal Form has been created This form serves as a guide to outline the information necessary for Committee Chairs and Committee Members to research and gather necessary information for reporting and financial accounting The committee recommends all proposals for chapter review, be submitted using this form, no less than 30-days from the proposed project date. Upon submission, the Beta Xi Sigma Programs Coordinator will review. The status of the submission will be communicated within 10 business days, including if the proposal requires additional information and the date the proposal will be presented to the chapter
Centennial Basileus Tiffany Townsend PO Box 3343, Petersburg, VA Phone: (804) 402 0023 Email:
I. Officer or Committee Report Summary. Greetings Sorors, Philos, and Rhoers! I am happy to present our programs report. The committee continues to organize and communicate via GroupMe. The committee will meet Tuesday, September 13th to plan upcoming essential programs
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