BXS February 2023 Chapter Meeting Workbook

SIGMA GAMMA RHO SORORITY, INC.

Beta Xi Sigma Chapter

“A Non-governmental Organization Associated with the United Nations Department of Public Information”

TABLE OF CONTENTS

Meeting Agenda Page 3

Draft of January Meeting Minutes Pages 4-6

Draft of January Special Meeting Minutes Pages 7-8

Basileus Report Pages 9-11

1st Anti-Basileus Report Pages 12-13

2nd

3rd

General Body Virtual Meeting Agenda

February 11, 2023

Invocation/Meditation/Prayer

Greetings and Reminders, Basileus

Credentials Report, Grammateus

Correspondence, Anti-Grammateus

Standing Rules – Meeting Reminders, Sergeant-at-Arms

Parliamentary Reminders, Parliamentarian

Approval of Meeting Agenda

Recitation of Sorority Pledge (all on mute)

Adoption of Previous Meeting Minutes

Committee Reports

Officer Reports

Unfinished Business:

● NER Delegates

● NER Awards and Achievements

● Financial Audit

New Business:

● NPHC Report

Announcements/Good for the Sisterhood Hymn/Adjourn

January 14, 2023

A virtual chapter meeting of the Beta Xi Sigma chapter was held on January 14, 2023. It was presided over by Basileus Townsend with Soror Ameesha Smith as the Anti-Grammateus.

Attendees: Soror Erika Escobar, Soror Chasity King, Soror Kayren McDuffie, Soror Ellen Shaw, Soror Ola Gaines, Soror Tanisha Adams, Soror Jocelyn Woodson, Soror Quintina Bartolomei, Soror Shannon Bailey, Soror April Powell, Soror Victoria Brown, Soror Toy Parrish, Soror Jacquline Black, Soror Jevedia Martin, Soror Hortense Wilson

Executive Board: Basileus Tiffany Townsend, 1st Anti-Basileus Brianna Edwards, 2nd Anti-Basileus Heather Allen, 3rd Anti-Basileus Shirley Lucas, Epistoleus Danielle Milliner, Anti-Grammateus Ameesha Smith, Chaplain/Philo Advisor Pamela Newton, Sergeant-at-Arms

Shannan Clarke, Rhosebud Advisor Cierra Allen, Grammateus Bianca Horner, and Tamiochus Francesca Swailes

The purpose of the meeting was to provide updates and to conduct chapter business.

Soror Newton opened the meeting with a greeting and meditation. Basileus Townsend followed with her greeting.

Grammateus Horner reported we have 44 active financial sorors with one pending transfer request.

Anti-Grammateus Smith reported correspondence received. Parliamentarian Jackson provided reminders. Sergeant-at-Arms Shannon Clarke reported a sisterly reminder of using the raise hand feature during the meeting. She also confirmed there were 28 financial sorors in the meeting.

Basileus Townsend identified a quorum was established and called the meeting to order at 10:10am.

Soror Edwards moved to approve the January 14, 2023 meeting agenda as written. The motion was properly seconded with no dissent. The motion passed.

Soror Horner moved to approve the previous meeting minutes. The motion was properly seconded, with no dissent. The motion passed.

Committee Reports

Basileus Townsend asked for Soror Smith to share the Holiday Service Committee report. Soror Cierra Allen reported details about the day of service on Christmas Day. She also shared that in her report she provided ideas for future holiday events.

Soror Clarke reported the Social Action Committee had a great time at the bell ring for the Salvation Army and we received a shout out from them on their social media page. For Human Trafficking Awareness Month, she would like the chapter to do a Human Trafficking movie screening of “Still I Rise” at the Hopewell Library on Saturday January 21 from 9:30-12p. Soror Clarke asked for input from the chapter if this was something we would like to move forward with. Financially, the committee would be requesting to be able to provide snacks during the screening.

The Social Action Committee moved that the chapter have the human trafficking awareness event on Saturday, January 21st from 9:30 AM-NOON and the chapter allows the purchase of simple snacks at the Hopewell Library. The motion was properly seconded. The floor was opened for debate, for sorors to speak for or against the motion. A question was asked about the cost of snacks? Soror Clarke reported no more than $40.

Debate ended and the question was called for a vote. 22 sorors voted in favor of the motion and 0 voted against the motion. With a vote of 22/0, the motion passed. Basileus Townsend reported email communication would be sent to the chapter and that Soror Clarke would be the POC for this event. Basileus Townsend also advised that Soror Clarke contact Madame Epistoleus for Marketing.

Officer Reports

Basileus Townsend reported that she did not have any additions to her report. She thanked Madame Anti-Grammateus for getting the chapter survey out and for sorors who have filled out the survey. The idea is that everyone will take the opportunity to complete the survey, the survey closes on Monday January 16th, and there will be a meeting forthcoming with our Area 2 coordinator to discuss the details of the survey responses. All concerns and feedback provided through this survey will be addressed during the scheduled meeting. Basileus Townsend asked if there were any questions regarding her report. Basileus Townsend answered all questions asked from the body.

1st Anti-Basileus Edwards reported that she did not have anything additional to add to her report, other than dates for Spring 2023 TORCH. The calendar submission due January 22 & March 4. The committee is looking at the March 4 submission date. Formal rush is March 26 or April 2, with induction being May 6 or May 13. Basileus Townsend asked if there were any questions for Madame 1st Anti-Basileus. Basileus Townsend opened the floor for questions and discussion with Madame 1st Anti-Basileus.

Basileus Townsend informed the body that we would move onto the recommendations that have been presented in the 1st Anti-Basileus report.

1st Anti-Basileus Edwards moved that the chapter votes to conduct spring 2023 intake or not. A point of order was called by Soror Jackson - the point of order was acknowledged and well received by Madame Basileus.

1st Anti-Basileus Edwards moved that the membership committee conducts Spring 2023 TORCH. A point of order was called by Soror Jackson - the point of order was acknowledged

and well received by Madame Basileus. Soror Edwards was asked to properly restate her motion.

Soror Edwards moved that we do not conduct Spring 2023 TORCH. The motion was properly seconded. The floor was opened for debate. A Point of Order was called by Soror Allen - the point of order was acknowledged and well received by Madame Basileus. Basileus Townsend informed the body the meeting time expired and that she could entertain a motion to extend the meeting time or to adjourn the meeting.

Soror Clarke asked for a Parliamentary inquiry regarding extending the meeting time. Basileus Townsend called for a 5-minute recess to allow the Parliamentarian to review and advised the body to resume at 11:25am.

The meeting resumed at 11:25am. Soror Clarke moved that we extend the meeting time by 30 minutes. The motion was properly seconded. The meeting was extended 30 minutes, with the new ending time for noon. Basileus Townsend reminded Sorors the debate time and would allow an additional minute for debate. Madame Basileus restated the motion presented by Soror Edwards. Debate ended and the question was called. With 16 in favor of the motion and 8 against the motion, the motion passed to not conduct Spring 2023 TORCH.

1st Anti-Basileus Edwards moved that we move forward with the attire presented for chapter photos. The motion was properly seconded. The floor was opened for debate. With 0 in favor of the motion and 21 against the motion, the motion failed.

1st Anti-Basileus Edwards moved that we schedule chapter photos to be taken on Saturday, May 13, 2023 at 1pm. The motion was properly seconded. The floor was opened for debate. With 18 in favor and 0 against the motion, the motion passed.

1st Anti-Basileus Edwards moved that we allow an allotment of $200 to cover the cost of chapter photos. The motion was properly seconded. The floor was opened for debate. With 19 in favor and 0 against the motion, the motion passed.

Basileus Townsend advised that we were one minute from the chapter meeting end time. She asked if the 2nd and 3rd Anti-Basilei had any recommendations that needed to be voted on. They both reported they did not.

Basileus Townsend reported all unfinished business would be moved to the next meeting.

Soror Horner moved to adjourn the meeting at 12:01pm. The motion was properly seconded, with no dissent. The motion passed. Meeting adjourned at 12:01pm.

Electronically submitted by,

Soror Ameesha Smith, Anti-Grammateus

January 25, 2023

A virtual special meeting of the Beta Xi Sigma chapter was held on January 25, 2023. It was presided over by Basileus Townsend with Soror Ameesha Smith as the Anti-Grammateus.

Attendees: Soror Kayren McDuffie, Soror Chasity King, Soror La’Ura Taylor, Soror April Powell, Soror Megan Nedd, Soror Ellen Shaw, Soror Victoria Brown, Soror Toy Parrish, Soror Ola Gaines, Soror Quintina Bartolomei, Soror Consuela Cherry

Executive Board: Basileus Tiffany Townsend, 2nd Anti-Basileus Heather Allen, 3rd Anti-Basileus Shirley Lucas, Epistoleus Danielle Milliner, Anti-Grammateus Ameesha Smith, Chaplain/Philo Advisor Pamela Newton, Sergeant-at-Arms Shannan Clarke, Rhosebud Advisor Cierra Allen, Grammateus Bianca Horner, and Tamiochus Francesca Swailes

The purpose of the meeting was to complete urgent unfinished chapter business from January 14, 2023 chapter meeting.

Soror Newton opened the meeting with a greeting and prayer Basileus Townsend followed with her greeting.

Basileus Townsend reminded the purpose of the meeting.

Madame Sergeant-At-Arms confirmed there were 21 attendees in the meeting. Basileus Townsend identified a quorum was established and called the meeting to order at 6:12pm.

Soror Allen moved to approve the agenda as written. The motion was properly seconded, with no dissent. The motion passed.

The sorority pledge was recited silently.

Basileus Townsend reported the programs listed on the agenda were the programs that would be voted on for the rest of the year.

Basileus Townsend opened the floor for discussion and questions, following discussion and questions, the floor was opened to accept motions.

Soror Smith moved that we move forward with the March of Dimes event that Soror Allen shared for the Rhosebuds. The motion was properly seconded. The floor was opened for debate.

Basileus Townsend called for the question, there were 16 in favor of the motion and zero against the motion. With a vote of 16/0 the motion passed. Basileus Townsend reported Soror Cierra Allen would be the POC for this program.

Soror Parrish moved that we move forward with the Youth Symposium National Program. The motion was properly seconded. The floor was open for debate. Basileus Townsend called for the question, there were 17 in favor of the motion and zero against the motion. With a vote of 17/0 the motion passed. Basileus Townsend appointed

Soror Parrish as the chair and reported that there would need to be a committee. Basileus Townsend reported there is a payment discrepancy with the original location that was previously used for Youth Symposium that leadership will work on resolving. Updates will be provided to the chapter; in the meantime, the committee will also identify alternative location options.

Soror Allen, moved that we move forward with the following events: Project Cradle Care Joint Baby Shower with the Alpha Zeta Chapter, National Health Month - Walk/Steps Challenge, Mental Health Awareness, Swim 1922, Women’s Mental Health Week and Sickle Cell Awareness Day The motion was properly seconded. The floor was opened for debate.

Basileus Townsend called for the question, there were 17 in favor of the motion and zero against the motion. With a vote of 17/0 the motion passed.

Basileus Townsend requested for volunteers to chair the program initiatives that were voted on.

Basileus Townsend appointed Sorors Heather Allen and Cierra Allen as the chairs Project Cradle Care - Joint Baby Shower with Alpha Zeta.

Soror Victoria Brown was appointed as the chair of the National Heart Health MonthWalk/Step Challenge.

Soror Victoria Brown was appointed as chair of Mental Health Awareness/Women’s Mental Health Week.

Basileus Townsend volunteered chair Swim 1922.

Soror Newton was appointed as chair of Sickle Cell Awareness Day.

Basileus Townsend advised we had reached our hour limit for the meeting and could entertain a motion to extend time an additional 5-minutes, if needed, or to adjourn the meeting. Soror Clarke moved that we extend the meeting by 5 minutes. The motion was properly seconded. With no dissent the motion passed.

For announcements:

Soror Clarke announced that she got a lot of questions about how much of an impact we made during The Salvation Army bell ringing, and we raised $204.16 in a 2 hour shift. Soror Cherry announced a black history program with her residents will take place February 22nd.

Hearing no objections, Madame Basileus adjourned the meeting at 7:23pm.

Electronically submitted by, Soror Ameesha Smith, Anti-Grammateus

SIGMA GAMMA RHO SORORITY, INC.

BETA XI SIGMA CHAPTER

“A Non-governmental Organization Associated with the United Nations Department of Public Information”

Centennial Basileus Tiffany Townsend

PO Box 3343, Petersburg, VA

Phone: (804) 402-0023

Email: bxsbasileus@gmail com

FEBRUARY 2023 BASILEUS REPORT

I. Officer Report Summary.

This officer attended the special meeting with Area II Coordinator (1/18); attended Rhosebud meeting/activity (1/22); presided over January’s meetings (1/14 regular scheduled monthly chapter meeting; 1/25 special chapter meeting; and 1/29 Executive Board meeting).

This officer requested the previous financial audit request and the audit has been received The executive board has received a copy to review and will meet to further discuss and present recommendations to the chapter

This officer continues to monitor submission responses from the national programs committee form Notifications are provided to each committee chairwoman when responses are received

This officer received resignation notification from Soror Sheena Davis, Rhoer Advisor A meeting is pending to discuss transition This is a new appointment opportunity - if any sorors are interested in this appointment, please send an email to bxsbasileus@gmail com to express interest in the appointment

This officer is registered to attend the NER 81st Regional Conference - chapter delegation and alternate delegation has been submitted to the region The following Sorors have been appointed to represent our chapter at the regional conference:

● Soror Brianna Edwards

● Soror Heather Allen

● Soror Shirley Lucas

● Soror Fran Swailes

● Soror Pamela Newton

Sorors Jacqueline Black and Consuela Cherry Taylor, have been appointed as alternate delegates

Regional leadership recently learned that the traditional way alternate conference delegates have been used was incorrect according to Robert's Rules of Order (RONR) 12th edition

Previously, in the Northeastern Region, an alternate chapter delegate would serve in the absence of a delegate leaving the room, giving the alternate delegate the same authority to act in the capacity of a primary delegate Per RONR (58:17):

SIGMA GAMMA RHO SORORITY, INC.

BETA XI SIGMA CHAPTER

“A Non-governmental Organization Associated with the United Nations Department of Public Information”

Centennial Basileus Tiffany Townsend

PO Box 3343, Petersburg, VA

Phone: (804) 402-0023

Email: bxsbasileus@gmail.com

1 An alternate delegate can replace a delegate ONLY when the primary delegate has withdrawn from the conference.

2 An alternate delegate is NOT entitled to act in the capacity of a delegate, the temporary absence of a delegate

In accordance with this, the process for replacing a delegate will be further defined and shared in the Conference Rules

This officer attempts to respond to all requests and communication within 48-hours and continues to provide guidance to our officers, as needed, via phone calls, emails, text messages and group chats.

II. Recommendations for chapter action:

If a committee does not have at least 5 members, this officer is recommending the chapter does not commit to the initiative We also need at least one affiliate on each committee

Below are current results for the sign up form:

SIGMA GAMMA RHO SORORITY, INC.

BETA XI SIGMA CHAPTER

“A Non-governmental Organization Associated with the United Nations Department of Public Information”

Centennial Basileus Tiffany Townsend

PO Box 3343, Petersburg, VA

Phone: (804) 402-0023

Email: bxsbasileus@gmail.com

III. Reminders and/or upcoming things to know: None

In Service & Sisterhood, Tian Townsen

SIGMA GAMMA RHO SORORITY, INC.

BETA XI SIGMA CHAPTER

“A Non-governmental Organization Associated with the United Nations Department of Public Information”

Centennial 1st Anti-Basileus Brianna Edwards

PO Box 3343, Petersburg, VA

Phone: (646) 571-9080

Email: bxs1stantibasileus@gmail com

February 2023 OFFICER REPORT

I. Officer Report Summary.

Greetings Sorors and Happy Black History Month!

BHM FACT:

Did you know? The NAACP was founded on February 12, 1909, the centennial anniversary of the birth of Abraham Lincoln.

This month the Membership Committee has planned an exciting soror-only get-together. We have a fun evening planned for fellowship, fun, and FOOD! Please join us on Saturday, February 25th at 7 PM. We’ll use this time to get to know each other (again), create vision boards, dance, and celebrate our accomplishments. The committee will take of the logisticswe want you to bring yourselves and your appetites. More details to follow soon.

The Membership/Branding Committee would like to propose an alternative look for our chapter photos. We have heard your concerns and are recommending the outfits displayed below

Photo Details

● When: Saturday, May 13th, 2023 at approximately 1 pm

● Where: Petersburg Train Station

SIGMA GAMMA RHO SORORITY, INC.

BETA XI SIGMA CHAPTER

“A Non-governmental Organization Associated with the United Nations Department of Public Information”

Centennial 1st Anti-Basileus Brianna Edwards

PO Box 3343, Petersburg, VA

Phone: (646) 571-9080

Email: bxs1stantibasileus@gmail com

● Who will be the photographer: Ebony Burns

● Cost: $200 for the group and includes two (2) outfits - 1 professional outfit and 1 casual outfit

II. Recommendations for chapter action: NONE

III. Reminders and upcoming things to know:

● NER Regional Conference is March 30th- April 2nd, 2023 in Raleigh, NC

Sisterly, Soro B. Edward

SIGMA GAMMA RHO SORORITY, INC.

BETA XI SIGMA CHAPTER

“A Non-governmental Organization Associated with the United Nations Department of Public Information”

Heather Allen, 2nd Anti-Basileus (Alpha Zeta Advisor)

PO Box 3343, Petersburg, VA

Phone: (317) 445-4699

Email: bxs2ndantibasileus@gmail.com

FEBRUARY 2023 OFFICER/COMMITTEE REPORT

I. Officer or Committee Report Summary.

- Hosted an Interest Meeting to find out and get to know ladies who are interested in the Sorority on VSU’s campus.

-Received TORCH Clearance to proceed with Formal Rush from International Headquarters

-Volunteered at the Children’s Home of Virginia Baptist

-Participated in a Panel Discussion entitled “He Say, She Say” with the National Association for the Advancement of Colored People (NAACP), where gender stereotypes from both sides of the fence were discussed.

-Volunteered at the Petersburg Food Bank

-Volunteered at the Red Cross Blood Drive assisting with Pre-Registration for those who would like to donate blood

-Sent request for signature to Soror Wells and Soror Ray of confirmation of their attendance at the 2023 Northeastern Region Conference due to the Alpha Zeta Chapter paying for their registration. Notification that these sorors were unable to attend needed to be made by Tuesday, January 31st, per the instructions received from the Northeastern Region. Neither ladies indicated that can not attend. Both ladies returned signed copies, stating that they will be in attendance and that they understand the reimbursement fees associated with not attending the conference.

-Submitted Fall 2022 Grade Report to UCC Smith for her review.

-Requested Beta Xi Sigma Parliamentarian Jackson to assist with facilitating Module 4 which includes a heavy discussion on conducting the business of Sigma. Additionally, a request was made to conduct a follow-up training entitled “Parliamentary Procedures” once TORCH is complete. Soror Jackson is unable to assist with Module 4, due to not being TORCH trained but is willing to facilitate the follow-up training. A date will be confirmed, once a final decision is made by the Alpha Zeta Chapter.

II. Recommendations for chapter action.

None at this time.

SIGMA GAMMA RHO SORORITY, INC.

BETA XI SIGMA CHAPTER

“A Non-governmental Organization Associated with the United Nations Department of Public Information”

Heather Allen, 2nd Anti-Basileus (Alpha Zeta Advisor)

PO Box 3343, Petersburg, VA

Phone: (317) 445-4699

Email: bxs2ndantibasileus@gmail.com

III. Reminders and/or upcoming things to know.

***Spring Calendar is on the way and should be available by Saturday’s Chapter Meeting.***

Syntaktes/Headquarters approved the Abbreviated Spring 2022 TORCH Calendar. The chapter has recommended 10 ladies for membership. Mark your calendar’s for the following dates:

• Affirmation Ceremony & Tea: Thursday, February 16th (2 PM)

• Induction & Reception: Friday, March 10th (7 PM)

• New Member Show: Friday, March 24th (7:22 PM)

**Reminder ONLY Torch Trained Sorors can attend events (except for the Reception and New Member Show)**

SIGMA GAMMA RHO SORORITY, INC.

BETA XI SIGMA CHAPTER

“A Non-governmental Organization Associated with the United Nations Department of Public Information”

Ameesha Smith, Anti-Grammateus

PO Box 3343, Petersburg, VA

Phone: 757-535-4791

Email: bxsantigrammateus@gmail com

February 2023 ANTI-GRAMMATEUS REPORT

I. Officer Report Summary.

General:

● Donation request from The Salvation Army

● VSU FCU bank statement: $1636.41

Recommendations for chapter action.

Proposed Language/Action

1) To utilize a text blast service as another form of communication

https://www.callmultiplier.com/how-it-works

Rationale

For those sorors who need an extra reminder or do not always check their emails/GroupMe

SIGMA GAMMA RHO SORORITY, INC.

BETA XI SIGMA CHAPTER

“A Non-governmental Organization Associated with the United Nations Department of Public Information”

Ameesha Smith, Anti-Grammateus

PO Box 3343, Petersburg, VA

Phone: 757-535-4791

Email: bxsantigrammateus@gmail com

I am recommending that we utilize the plan for up to 75 members (we currently have 44 active sorors; per the January chapter meeting) at the cost of $23.99 a month from our miscellaneous line item. I am recommending the larger number to account for reactivations, new members and any transfers we receive. If we pay for the year in advance we can save 10%, see below:

II.

Reminders and/or upcoming things to know.

SIGMA GAMMA RHO SORORITY, INC.

BETA XI SIGMA CHAPTER

“A Non-governmental Organization Associated with the United Nations Department of Public Information”

Bianca Horner, Grammateus

PO Box 3343, Petersburg, VA

Phone: (804) 821-7744

Email: BXSGrammateus@gmail.com

FEBRUARY 2023 FINANCIAL OFFICERS REPORT

I. Officer or Committee Report Summary.

• There are currently 43 Financial Active Sorors. With one Soror who paid on all three levels, however, isn’t showing on our Active Roster. A helpdesk ticket was created.

• Created 2023-2024 Dues Payment Plan to be reviewed by the Executive Board prior to presenting to the Chapter.

• Reviewed the working budget to provide update to the chapter on where we standing financially.

• The proposed new voucher request form is still under test.

• Attended HandsOn RVA day of Service at Ettrick Elementary School, where we built raised garden beds to support the agriculture program at the school.

II. Recommendations for chapter action.

Please Note: The items in the red box under December 2022 income were PayPal transactions that were exported in bulk to the Chapter's Truist account ($957.66) on January 3, 2023. That plus the January's income ($1,687.09) equals the total monthly income for January 2023 of $2,644.75.

Beta Xi Sigma

SY22-23 Working Budget Report

January 1, 2023 Balance ($ 21,042.36)

Technology Committee $10.00 Scholarship Committee $1,500.00

Memorial/Hospitality Committee $500.00 ($ 95.37)

Professional Development $150.00

Branding Committee $100.00

Membership Committee

$3,000.00 ($ 1,253.29)

TORCH $1,500.00

Support

Rhosebuds $500.00 ($ 55.94)

Rhoers $100.00 ($ 180.00)

Philos $100.00 ($ 1,100.00)

Alpha Zeta $650.00 ($ 600.00)

Omicron Omicron $500.00 ($ 95.44)

Executive Board

Basileus $500.00 ($ 350.00)

1 To include but not limited to: Mailbox annual fee, Zoom, Website subscription, Canvas, Rhoers and Rhosebud Advisors background check.

Chapter Assessments This expenditure covers the Rhoer Affiliate on the Regional and National level. $10.29 Regional and $55 National Chapter Assessments This expenditure covers the Philo Affiliate on the Regional and National level. $10.29 Regional and $30 National Wakana Net Sales according Eventbrite is $1,694.00 (subject to change due to processing fees)

Note: FY21-22 Regional Delegates (7ppl @ $100 will be refunded in FY22-23

Note: program income is the Flying Squirrels payments recieved.

Note: December 2022 income includes the transfer from paypal which was conducted on 12/31/22 and will be reflected on the January bank statement.

Note: Misc/Other Income of $34.92 for mistaken expense paid back by Soror Fran Swailes

Note: $500 of income in Programs belongs to Alpha Zeta for Good Health Wins

SIGMA GAMMA RHO SORORITY, INC.

BETA XI SIGMA CHAPTER

“A Non-governmental Organization Associated with the United Nations Department of Public Information”

Shannan Clarke, Centennial Sergeant-At-Arms

P.O. Box 3343, Petersburg, VA

Phone: 804-919-0635

Email: bxssergeantatarms@gmail com

I Officer Report Summary

FEBRUARY 2023 OFFICER REPORT

● Ensured that only members in good standing entered the Zoom meeting.

● Meticulously and accurately monitored voting counts

● Monitored raised hand feature to ensure members were acknowledged

II Recommendations for chapter action

Proposed Language/Action

1) None

2)

3)

III Reminders and/or upcoming things to know None

Rationale

SIGMA GAMMA RHO SORORITY, INC.

BETA XI SIGMA CHAPTER

“A Non-governmental Organization Associated with the United Nations Department of Public Information”

Dr. Pamela Newton, Centennial Chaplain

PO Box 3343, Petersburg, VA

Phone: (240) 381-0096

Email: bxs chaplain@gmail com

FEBRUARY 2023 OFFICER REPORT

Rejoice always, pray continually, give thanks in all circumstances; for this is God’s will for you in Christ Jesus. - 1 Thessalonians 5:16-18

I. Officer Report Summary

● Prayer requests: 10

● Telephone calls: 16

● Contact Dr. Newton if you need prayer.

Prayer: God, we come before You today in humility and faith. We thank You for all You have given us and the many blessings in our lives. We ask for Your guidance and strength. Show us the way and fill us with courage and wisdom. Help us to remember Your love and grace and to be faithful in our service to You. Give us the patience and understanding to face life's challenges with grace. We ask these things in Your name. Amen.

Sisterly,

Dr. Pamela Newton Beta Xi Sigma Centennial Chaplain 2022-2024

SIGMA GAMMA RHO SORORITY, INC.

BETA XI SIGMA CHAPTER

“A Non-governmental Organization Associated with the United Nations Department of Public Information”

Dr. Pamela Newton, Centennial Philo Advisor

PO Box 3343, Petersburg, VA

Phone: (240) 381-0096

Email: bxs philo@gmail com

I Officer Report Summary

FEBRUARY 2023 OFFICER REPORT

a. Beta Xi Sigma has fourteen financial Philos for the 2022-2023 Sorority Year.

● Philo LaShieka Dailey has taken a leave of absence

b Philo Shay Simon was voted in as the Philo President for the 2023-2024 Sorority year Philo President Robin Tyler received her BA Degree in December 2022 and will transition out of the Philo Affiliate at the end of the Sorority year

c BXS Philo Activities and Events (Participated and/or Attended):

● Mid-Winter meeting

● Philos have signed up for National Program committees

d Advisor Activities:

● Attended Philo monthly meeting

● Attended Philo Executive Board meeting

● Attended NER Philo Advisor monthly meeting

● Attended Mid-Winter meeting

e. Fundraiser:

● Car raffle: Donation $10 per ticket. Drawing is April 29, 2023

f Philo Intake 2023:

● 6 Philo Interest

● Formal Rush was February 4th from 10:00-11:00AM at the Hopewell Library

● Induction: Saturday, February 18th from 1:00-5:00PM 306 West Broadway Hopewell, VA 23860 RSVP at:

https://www.eventbrite.com/e/beta-xi-sigma-philo-induction-tickets-534663883067

g Next Meeting: TBD

Submitted by, Dr Pamela Newton

Beta Xi Sigma Centennial Philo Advisor 2022-2024

SIGMA GAMMA RHO SORORITY, INC.

BETA XI SIGMA CHAPTER

“A Non-governmental Organization Associated with the United Nations Department of Public Information”

Shannan Clarke, Centennial Social Action Committee Chairwoman

P.O. Box 3343, Petersburg, VA

Phone: 804-919-0635

Email: bxs goldenalert@gmail com

FEBRUARY 2023 OFFICER/COMMITTEE REPORT

I Committee Report Summary

● Orchestrated the completion of 2 5 hours of hands-on service (32 5 Verified Combined Team Total) on January 16, 2023 for MLK Day of Service at two locations: Children’s Home of Virginia Baptist and Ettrick Elementary School Two teams of volunteers assisted with cleanup and organizing at the Children’s Home and building of raised garden beds at Ettrick Elementary

● Amount Raised/Impact of the service with Salvation Army during bell-ringing shift was $204 16 Coordinators were extremely pleased with our service and enthusiasm, and requested that we make contact in September 2023 to get on next holiday season’s calendar Point of Contact:

Cathy Kundas

II. Reminders and/or upcoming things to know.

● Rescheduled – “Still I Rise” Human Trafficking Awareness Documentary Screening – March 4, 2023 from 1:30 p.m. -3:30 p.m. at Hopewell Public Library