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What is SAP | SAP Overview.

What is SAP and what is it for?

SAP is a business management software program that was born in Germany in the 1970s and whose applications are still in use today. Its acronym in English refers to Systems, Applications, Products in Data Processing , which translated into Spanish means Systems, Applications and Products for data processing , as explained by best online career . It is a whole system, a program, a technology that serves to optimize the company's resources and that allows the collection of large amounts of data to process them and that are useful to the different departments.

It is a system that is made up of modules , so it facilitates action in a specific department of the company, such as logistics, marketing, sales, finance or production, among others. This computer system allows managing the different areas, and is also related to the ERP (Enterprise Resource Planning) systems.

Why use SAP? SAP and Business Intelligence go hand in hand, since being a modular system that combines different areas of a company or organization, it enables communication and data exchange between them, processing large amounts of data and obtaining useful information when make business decisions.

Among the advantages that they point out from IEBS are the simplicity of use, the flexibility when creating rules or regulations in the system, or the constant update , which allows them to be up to date with market or productivity updates, although it can also be be an inconvenience due to the added cost it entails.

This software is used globally, so it is likely that many workers know about it and know how to use it.

Even so, knowledge of accounting, finance, logistics or organization is needed to handle it correctly, and that can be obtained with specialized training in SAP .

What are the modules of the SAP system?

To make it easier to understand what SAP is, we need to address the different modules of the system.

With this division, the program allows better control of the different sectors of the company. Below you can see the main modules with which to support and integrate the processes in your company: FI (Financial Accounting) The integration of FI with other modules guarantees a real view of logistics movements (such as goods entering and leaving) and financial movements (registration of incoming and outgoing invoices).

The FI functional area has the following components: General ledger (FI-GL) Accounts payable (FI-AP) Accounts receivable (FI-AR) Fixed assets (FI-AA) Treasury TR

CO (Controlling) Cost accounting must appropriate the costs incurred in the manufacture and consumption of products, thus giving a correct valuation of the stock.

It also shows results that clearly indicate the profitability of the company's products. The CO module has components that deal with product costs, from cost center accounting, to internal order accounting, etc.

SD (Sales and Distribution) SD Module - Sales and Distribution : The SD module (Sales and distribution) performs operations for the commercial and logistics areas. Through these operations, the company organizes and manages its commercial structure, which allows sales orders to be generated through customer registration, materials, prices, taxes and other commercial factors.

MM (Material Management) MM - Materials Module : The Materials Management - MM module is fully integrated with the other ERP modules. It supports all phases of materials management: material planning and control, purchasing, goods receipt, inventory management, and invoice entry.

PP (Production Planning and Control) Production planning implies defining the appropriate use of all the resources necessary for the company's production to reach the levels defined in the planning (ex sales planning).

The PP module offers a comprehensive operations solution to automate and integrate product development and manufacturing. The solution also offers powerful analysis tools for better decision making.

QM (Quality Management) Focused on quality control management, which involves planning, inspection, certification, notification and quality control processes, and is applicable from raw material entry to postproduction.

PM (Maintenance) This module supports the planning and execution of maintenance tasks and company facilities and equipment. This maintenance can be corrective or preventive, and is part of a workflow that needs to be managed.

The implementation of SAP modules that meet the needs of the business, makes any company much more efficient, providing a more organized and effective management, increasing the productivity and profits of the company .

How is the SAP system implemented?

The implementation of software in a company requires prior planning. This is because, before installing the SAP system, it is essential to consider the specific needs of the company and to know which modules should be used .

Therefore, before starting to operate, it is necessary to assemble a team of professionals who have a good understanding of the company's processes and who know how to correctly use the tool to align this information . The process, therefore, can occur differently in each company.

Throughout the implementation process, it is recommended to monitor internal IT professionals.

They will be responsible for maintaining the system and providing support to employees when the tool is up and running .