1-1
1-2
BOARD OF DIRECTORS RAD WEAVER CHAIR
GAVINO RAMOS
DAVID STARR
VICE CHAIR
SECRETARY/TREASURER
LOU MILLER
RAMIRO CAVAZOS
JOHN MONTFORD
WALTER SERNA
DAVID SMITH EXECUTIVE DIRECTOR
Board Memorandum To: From: Copies: Date:
Alamo RMA Board of Directors David Smith, Executive Director File Thursday, October 27, 2016
Agenda Item 2: Approval of minutes from the Board of Directors Meeting on August 25, 2016. Alamo RMA staff requests appropriate action regarding approval of the minutes from the August 25, 2016 Board of Directors Meeting.
2-1
2
Fiscal Assessment Applicable: Type: Category: Funding Source: Dollar Amount Associated with Item: Current Budget Amount :
☐Yes ☐ Revenue ☐ Project N/A N/A N/A
Coordinated by: Verified by:
Chris Trevino Renee Green
☒ No ☐ Expense ☐ Indirect ☐ Other: _______________
Comments: There is no fiscal impact associated with the approval of this item.
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BOARD MEETING MINUTES Thursday, August 25, 2016 3:00 p.m. Bexar County Elections & Purchasing Building Elections Multipurpose Room 1103 S. Frio Street San Antonio, Texas 78207
1. Call meeting to order. Chairman Rad Weaver called the meeting to order at 3:06 P.M. Members present: Rad Weaver, David Starr, Gavino Ramos, Lou Miller, and Ramiro Cavazos who arrived during the meeting. John Montford participated through teleconference. Members absent: Walter Serna.
2. Approval of minutes from the Regular Board of Directors Meeting of July 28, 2016. A motion was presented by L. Miller, seconded by G. Ramos, which motion was voted on as follows: D. Starr, R. Weaver, G. Ramos, L. Miller, and J. Montford voting “Aye”. The motion was approved.
3. Executive Director’s Report. David Smith presented. A. Monthly Status Report on the Vehicle Registration Fee (VRF) Program
VRF Program update for the month of August: 1. Staff completed negotiations with HNTB for the Evans Road Phase II project and finalized the Work Authorization for Board approval 2. Staff issued Notice-to-Proceed to PDM and held the Project Kick-Off Meeting for Design Services of Foster Road Phase III 3. Staff began coordination with TxDOT for the Local Government Project Procedures necessary for Blanco Road Phase II to receive MPO funding 4. Staff received Blanco Road Phase II Statements of Qualifications for Professional Engineering Services 5. Staff attended the TxDOT Project Kick-Off Meeting for Environmental and Schematic Services of FM 1516 6. Staff began coordination with TxDOT for the Groundbreaking Ceremony of the Loop 1604 Expansion Project from US 90 to Potranco Road
B. Monthly Status Report on the Loop 1604 Environmental Assessment
Work Authorization No. 5: Environmental Assessment (EA): 1. The Consultant is on hold pending the Financial Analysis of the Loop 1604 Managed Lane Project
C. Monthly Status Report on General Engineering Consultant (GEC) Work Authorizations
For the month of August no work was performed with HNTB
Alamo RMA Board of Directors Meeting Minutes for August 25, 2016
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Page 1 of 4
For the month of August PDM attended the Project Kick-Off Meeting and began survey work for the Foster Road Phase III Project.
D. Monthly Financials for March 2016
Monthly financial statements are attached for July 2016 including the following: 1. 2. 3. 4.
Balance Sheets Statement of Revenues, Expenses, and Changes in Net Assets Schedule of Budgetary Compliance and Changes to Net Assets Project Costs (Capitalized and Non-Capitalized)
The report was accepted by the Board of Directors as presented.
4. Discussion and appropriate action regarding approval of an extension for EstradaHinojosa’s contract for one year. Seth McCabe presented. The Alamo RMA entered into an agreement with Estrada Hinojosa & Company for financial advisory services on August 21, 2014. The agreement provided for an initial term of two (2) years with a potential extension of the term for one (1) additional year by agreement of the parties and subject to approval of the Board of Directors. This First Extension between the Alamo RMA and Estrada Hinojosa would extend the term of the current agreement for a period of one (1) year ending August 20, 2017. All provisions of existing agreement will remain unchanged for the purposes of this extension. Ramiro Cavazos joined the meeting at this time. A motion was presented by L. Miller, seconded by G. Ramos, which motion was voted on as follows: D. Starr, R. Weaver, G. Ramos, L. Miller, R. Cavazos and J. Montford voting “Aye”. The motion was approved.
5. Discussion and direction regarding the Bond Counsel Professional Services Contract with Bracewell & Giuliani. This item was deferred. John Montford requested to defer item 5 at this time and Chairman Weaver accepted. The Alamo RMA entered into an agreement with Vinson & Elkins, L.L.P. (Vinson & Elkins) for bond counsel services on October 13, 2011. The agreement provided for a five (5) year term ending October 13, 2016. On February 9th, 2012, the attorneys and associated staff at Vinson & Elkins who were providing services to the Alamo RMA under the agreement departed Vinson & Elkins and joined the law firm of Bracewell & Giuliani LLP (Bracewell & Giuliani). As a result, Vinson & Elkins assigned all of its rights, and all of the duties and obligations under the agreement to Bracewell & Giuliani, who currently serves as the Alamo RMA’s bond counsel. The purpose of this item is to inform the Board of the upcoming expiration of the current agreement for bond counsel services with Bracewell & Giuliani and provide an opportunity for discussion and subsequent direction to Alamo RMA staff.
6. Discussion and appropriate action regarding approval of the Fiscal Year 2017 Operating and Capital Budgets. Renee Green presented. Staff presented the Fiscal Year 2017 Operating and Capital Budgets and requested appropriate action regarding approval. Alamo RMA Board of Directors Meeting Minutes for August 25, 2016
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Page 2 of 4
Question by L. Miller: Who is providing the legislative services? Response by R. Green: Locke-Lord is. Question by R. Cavazos: Brian, do you outsource this work? Response by B. Cassidy from Locke Lord: People in the firm work with me but not outside the firm. Question by R. Cavazos: Was it a $10 or $20 fee for the Vehicle Registration? Response by R. Green: $10. The court voted it in 2013 and we started collecting in January 2014. Question by R. Cavazos: Do we want to do that again, for an extra $10? We need more infrastructure money in Bexar County. Could we give this signal to Commissioners? It’s been very beneficial to us. Response by D. Smith: From a timing perspective I think this is our opportunity since the County is beginning it’s internal development of its legislative agenda and so if this board were interested going to the legislature to try and get an additional $10 fee approved this would be a good time to initiate that discussion. Response by B. Cassidy: Hidalgo and Cameron County got the additional $10 and they can only do that if they get the vote of the public and not just an action at Commissioners Court. If it’s something you want to pursue as a legislative matter to get authority to increase the $10 fee to $20 fee without a vote you might want to consider putting it on the legislative agenda. Response by R. Green: We will put this back on the next agenda for further discussion. A motion was presented by R. Cavazos, seconded by L. Miller, which motion was voted on as follows: D. Starr, R. Weaver, G. Ramos, R. Cavazos, L. Miller and J. Montford voting “Aye”. The motion was approved.
7. Discussion and appropriate action regarding approval of HNTB’s General Engineering Consultant Work Authorization No. 3 for Design, Bid, and Construction Phase Services of Evans Road Phase II. Renee Green presented. On March 24, 2016 the Alamo RMA Board of Directors directed staff to negotiate a Work Authorization with HNTB, Inc. for design related services of the Vehicle Registration Fee Evans Road Phase II Project. The scope of work for this Work Authorization includes the preparation of Plans, Specifications, and Estimate (PS&E), and Bidding Documents followed by Construction Phase Services. Alamo RMA staff requests appropriate action regarding approval of Work Authorization Number 3 for a Not-to-Exceed amount of $1,134,883.64. A motion was presented by G. Ramos, seconded by L. Miller, which motion was voted on as follows: D. Starr, R. Weaver, G. Ramos, R. Cavazos, L. Miller and J. Montford voting “Aye”. The motion was approved.
8. Discussion of the Blanco Road Phase II Statements of Qualifications. Renee Green presented. In March of 2015, the Alamo Area Metropolitan Planning Organization (MPO) issued a call for projects, announcing that approximately $100 million would be made available for eligible Surface Transportation Program – Metropolitan Mobility (STP-MM) projects. The Alamo Regional Mobility Authority (ARMA) submitted the Blanco Road Phase II project for consideration and the project was selected to receive $11.7 million in federal funding. Professional service contracts for federally funded projects must be competitively procured based on qualifications. Alamo RMA Board of Directors Meeting Minutes for August 25, 2016 Page 3 of 4
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On June 30th, ARMA issued a Request for Qualifications for Professional Engineering Services for Blanco Road Phase II. Statements of Qualifications (SOQs) were due August 19th. We received 15 responses and staff will be scoring them and come back to you with a recommendation for a short list. You have expressed your desire to interview those firms so we will work with you to set that up. Question by R. Weaver: How does that compare with previous projects? Response by R. Green: This was the first RFQ we submitted. We normally receive between 12-20 responses for Bexar County so this is typical. No action was taken by the Alamo RMA Board of Directors.
9. Discussion and appropriate action regarding an appointment from the Alamo Regional Mobility Authority Board of Directors to the Alamo Area Metropolitan Planning Organization Transportation Policy Board. Renee Green presented. The Transportation Policy Board (TPB) is the Alamo Area Metropolitan Planning Organization’s (MPO) Board of Directors. The TPB is comprised of fourteen elected and seven appointed officials. The Alamo RMA appoints one of the seven appointed officials. The purpose of the TPB is to oversee the continuous, comprehensive, and cooperative transportation planning process for the metropolitan area. John Clamp served on the Transportation Policy Board prior to his resignation as Chairman of the Alamo RMA Board of Directors. New Chairman, Rad Weaver, was appointed from the Alamo RMA Board of Directors to the Alamo Area Metropolitan Planning Organization Transportation Policy Board. A motion was presented by D. Starr, seconded by G. Ramos, which motion was voted on as follows: D. Starr, R. Weaver, G. Ramos, R. Cavazos, L. Miller and J. Montford voting “Aye”. The motion was approved.
10. Citizens’ Communications - Citizens must sign the register to speak. No citizens signed up to speak.
11. Executive Session - Pursuant to Chapter 551, Subchapter D, Texas Government Code. Alamo RMA Board of Directors did not meet in Executive Session and no action was taken.
12. Adjournment. There being no further action for the Board, Chairman Weaver adjourned the meeting at 3:39 p.m. APPROVED: ________________________________________ _ RAD WEAVER, CHAIRMAN DATE ADOPTED: October 27, 2016 I hereby certify that the above foregoing pages constitute the full, true, and correct minutes of all the proceedings and official records of the Alamo Regional Mobility Authority at its meeting on August 25, 2016. ATTEST: _________________________ DAVID STARR, TREASURER/SECRETARY
_
Alamo RMA Board of Directors Meeting Minutes for August 25, 2016
2-6
Page 4 of 4
BOARD OF DIRECTORS RAD WEAVER CHAIR
GAVINO RAMOS
DAVID STARR
VICE CHAIR
SECRETARY/TREASURER
LOU MILLER
RAMIRO CAVAZOS
JOHN MONTFORD
WALTER SERNA
DAVID SMITH EXECUTIVE DIRECTOR
Board Memorandum To: From: Copies: Date:
Alamo RMA Board of Directors David Smith, Executive Director File Thursday, October 27, 2016
Agenda Item 3: Executive Director’s Report. The Executive Director’s Report for this month will cover the following topics: A. Monthly Status Report on the Vehicle Registration Fee (VRF) Program B. Monthly Status Report on the Loop 1604 Environmental Assessment C. Monthly Financials for August and September 2016 This information is included in your packets for your review. There is no action required of the Board on this item.
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2
Fiscal Assessment Applicable: Type: Category: Funding Source: Dollar Amount Associated with Item: Current Budget Amount :
☐Yes ☐ Revenue ☐ Project N/A N/A N/A
Coordinated by: Verified by:
Chris Trevino Renee Green
☒ No ☐ Expense ☐ Indirect ☐ Other: _______________
Comments: There is no fiscal impact associated with this item.
3-2
BOARD OF DIRECTORS RAD WEAVER CHAIR
GAVINO RAMOS
DAVID STARR
VICE CHAIR
SECRETARY/TREASURER
LOU MILLER
RAMIRO CAVAZOS
JOHN MONTFORD
WALTER SERNA
DAVID SMITH EXECUTIVE DIRECTOR
Board Memorandum To: From: Copies: Date:
Alamo RMA Board of Directors David Smith, Executive Director File Thursday, October 27, 2016 Executive Director’s Report
A. Monthly Status Report on the Vehicle Registration Fee (VRF) Program VRF Program update for the months of August and September:
Talley Road (BC03) 1. Staff began review of Talley Road 60 Percent Plans which will be funded in construction by VRF funds, this project is currently in design managed by Bexar County Public Works
Blanco Road Phase II (BC06) 1. Staff continued coordination with TxDOT for the Local Government Project Procedures necessary for Blanco Road Phase II to receive MPO funding 2. Staff reviewed and scored Blanco Road Phase II Statements of Qualifications for Professional Engineering Services
Evans Road Phase I (BC07) 1. Staff reviewed Evans Road Phase I 90 Percent Plans which will be funded in construction by VRF funds, this project is currently in design managed by Bexar County Public Works 2. Staff attended the 90 percent design review and utility conflict meeting
Evans Road Phase II (BC08) HNTB performed the following work under GEC Work Authorization Number 3: 1. 2. 3. 4.
Attended Project Kick-Off Meeting Developed project schedule Began environmental work Began field survey and prepared Right-of-Entry letters
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2
Foster Road Phase III (BC10) PDM performed the following work under GEC Work Authorization Number 2: 1. 2. 3. 4. 5. 6. 7.
Attended Project Kick-Off Meeting Developed project schedule Began field survey, prepared and sent Right-of-Entry letters Began geotechnical engineering including soil borings Began subsurface utility investigation Began environmental work Began preparing preliminary roadway layout
Loop 1604 West (TxDOT825) 1. Staff attended the TxDOT Groundbreaking Ceremony of the Loop 1604 Expansion Project from US 90 to Potranco Road
B. Monthly Status Report on the Loop 1604 Environmental Assessment
Work Authorization No. 5: Environmental Assessment (EA): 1. The Consultant is on hold pending the Financial Analysis of the Loop 1604 Managed Lane Project
C. Monthly Financials for August and September 2016
Monthly financial statements are attached for August and September 2016 including the following: 1. 2. 3. 4.
Balance Sheets Statement of Revenues, Expenses, and Changes in Net Assets Schedule of Budgetary Compliance and Changes to Net Assets Project Costs (Capitalized and Non-Capitalized)
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Project Progress Report Project: Alamo RMA General Engineering Consultant Purchase Oder No. 185948 Work Authorization No. 03, Evans Road Invoice No. 01-60208-DS-003 Invoice Period: September 19, 2016 – September 30, 2016
═══════════════════════════════════════════ 1) Status of Work
Project Administration and Coordination: o Designated PM o Attended Kickoff Meeting on September 20, 2016 o Developed draft project schedule
Environmental Services o JD and T&E Updated report template language Created base maps Ordered/received and updated data and lists
Surveying Services o Began field survey and set project control o Researched property ownership and prepared ROE letters and log
2) Work scheduled to be performed during next month o Finalize project schedule o Send out ROE letters o Progress Survey o Geotechnical Investigation o SUE o Develop DSR and prepare for Design Concept meeting o Prepare preliminary typical sections o Begin H&H analysis o Collect traffic counts
Page 1 of 1 3-5
ARMA Mothly Status Report Foster Road Phase III Date: October 10, 2016
Work Authorization No. 2 8% Complete Project: Foster Road Limits: IH-10 to FM 1346 Status of Plan set: Proceeding with 30% Design. Previous months progress: Project kickoff meeting. 1st Progress Meeting. Survey 75% Complete. Geotechnical Engineering underway for pavement design. SUE work underway. Environmental work has begun. Collect data. o Rosillo Creek MDP o TXDOT IH10 FR Improvement plans o Classification Traffic Counts on Foster Road Begin preliminary roadway layout. Projected work for this month: Continue 30% Design. Design summary meeting after regular progress meeting 11/1/16. o Provide Roll Plot o Provide TXDOT DSR Outstanding Issues/Action Items: PDM to submit list of unresponsive ROE letters to ARMA. ARMA will assist in obtaining ROE. PDM to provide survey information to SAWS once survey is complete. PDM to provide ARMA with Rosillo Creek MDP. PDM to request release of Public Involvement services for first public meeting. Anticipated meetign date is in January, 2017 Approximately a 300’ section of Foster Road will remain unimproved after TXDOT IH10 FR improvements and ARMA Foster Road improvements are complete. ARMA will discuss with COSA/TXDOT to see what can be done to fill in this gap.
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Contact: Chris Trevino, P.E. Phone Number: 210-335-7076 Email Address: christopher.trevino@bexar.org
Project No.: 8636-02 Prepared By: Pape-Dawson Engineers, Inc. Dan Thoma, P.E.
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ALAMO REGIONAL MOBILITY AUTHORITY BALANCE SHEET AS OF AUGUST 31, 2016 (unaudited)
Assets Current Assets Cash & Cash Equivalents Interest Receivable Accounts Receivable Prepaid Asset-Bond Insurance Construction in Progress Total Assets Liabilities Accrued Payroll Accrued Liabilities Loans Payable Long Term Debt Premium/Discount Payable TxDOT FAA 1 TxDOT FAA 2 TxDOT FAA 3 TxDOT FAA 5 Accrued Interest Deferred Revenue TxDOT ARMA Grant2 Total Liabilities
July 31, 2016
$
$
Unrestricted Total Net Position Total Liabilities and Net Position
103,317,103 $ 6,425 1,510,410 238,351 25,178,469 130,250,758 $
$
Net Position Investment in Capital Assets, Net of Related Debt
$
Change
31,830 7,990
$
August 31, 2016
1,268,829 $ 2,342 (677) 30,388 1,300,882 $
104,585,932 8,767 1,510,410 237,674 25,208,857 131,551,640
446 $ 52
32,276 8,042
114,425,000 21,950,110 913,890 4,542,185 128,714 12,390,000 622,187
419,300
114,425,000 21,950,110 913,890 4,542,185 128,714 12,390,000 1,041,487
1,786,274 156,798,180
233 420,031
1,786,507 157,218,211
13,469,128
30,387
13,499,515
(40,016,550) (26,547,422)
850,464 880,851
(39,166,086) (25,666,571)
130,250,758 $
*decimals not shown on above amounts source: gl 291 ran 9/8/16 for August 2016
3-8
1,300,882 $
131,551,640
Alamo Regional Mobility Authority San Antonio, Texas Statement of Revenues, Expenses, and Changes in Net Assets AS OF AUGUST 31, 2016
(unaudited) Operating Revenues Refund prior year expense
$ Total operating revenues
-
Operating Expenses Payroll and payroll related expenses
286,951.00
Travel and conferences
2,865.00
Professional services
29,500.00
Contracted services
3,000.00
Legal services
16,162.00
Printing
627.00
Memberships & accreditations
4,150.00
Copier rental & expense
2,356.00
RMA sponsored events
342.00
Liability insurance
1,997.00
Telephone and internet service
626.00
Computer supplies
1,084.00
Supplies and postage
1,307.00 Total operating expenses
350,967.00
Operating gain/(loss)
(350,967.00)
Nonoperating Revenues (Expenses) Vehicle registration revenues
15,132,040.00
State grant revenue
10,675.00
Interest income
181,799.00
Amortization of bond insurance
(1,682.00)
Interest expense
(1,041,487.00)
Cost of issuance
(1,146,169.00)
Conveyance of asset to other entity
(70,000,000.00)
Total nonoperating revenues (expenses)
(56,864,824.00)
Decrease in net assets before capital contributions
(57,215,791.00)
Capital contributions
7,897.00
Change in net assets
(57,207,894.00)
Net assets at beginning of year
31,541,323.00
Net assets at end of August 2016
$
*decimals not shown on above amounts source: gl 291 ran 9/8/16 for August 2016
3-9
(25,666,571)
ALAMO REGIONAL MOBILITY AUTHORITY Schedule of Budgetary Compliance and Change to Net Assets AS OF AUGUST 31, 2016
(unaudited) Original Budget
August Budget
August Actuals
Variance
YTD Actual
YTD Budget
YTD Variance
Operating Revenue Refunds
$ Total Operating Revenue
-
$
-
$
-
-
-
-
Salary regular
234,168
19,833
19,514
Social security
13,488
1,131
1,124
3,804
268
467 24,413
$
-
$
-
-
$
-
$
-
-
-
-
(319)
218,659
214,654
(7)
12,261
12,364
103
317
49
2,975
3,487
512
41
39
(2)
436
429
(7)
2,035
2,034
(1)
22,379
22,374
(5)
Operating Expense
Medicare Life insurance Health insurance Unemployment insurance
584
33
49
16
Workers compensation
800
107
67
(40)
Retirement Subtotal
(4,005)
377
539
162
1,204
737
(467)
30,861
2,594
2,572
(22)
28,660
28,292
(368)
308,585
26,042
25,716
(326)
286,951
282,876
(4,076)
Discretionary -training/cert/dev-regist
6,000
-
500
500
2,130
5,500
Discretionary - mileage & parking
1,000
-
83
83
-
913
-
-
-
-
551
-
1,000
-
83
83
184
913
729
8,000
-
666
666
2,865
7,326
4,461
Auditing services
35,000
-
-
-
29,500
35,000
5,500
Professional services
50,000
-
4,167
4,167
-
45,837
45,837
Contracted services
2,000
1,500
167
3,000
1,837
(1,163)
Banking fees
5,000
-
417
417
-
4,587
4,587
35,500
1,651
2,958
1,307
16,162
32,538
16,376
Printing and binding
2,000
40
167
127
627
1,837
1,210
Membership fees
4,500
-
375
375
4,150
4,125
250
-
21
21
-
231
231 913
Discr-lodging Discretionary - transportation Subtotal
Legal services
Accreditation & certification
(1,333)
3,370 913 (551)
(25)
Marketing and advertisement
1,000
-
83
83
-
913
Copier rental & expense
2,570
214
214
-
2,356
2,354
RMA sponsored events
500
46
42
(4)
342
462
120
Indemnification expense
500
-
42
42
-
462
462
Administrative service fee
500
-
42
42
-
462
462
3,000
-
250
250
1,997
2,750
753
Telephone and internet service
1,500
572
125
(447)
626
1,375
749
Repairs and maintenance - computer software
1,500
-
125
125
-
1,375
1,375
145,320
4,023
9,195
5,172
58,760
136,145
77,385
2,000
-
167
167
1,307
1,837
530
500
-
42
42
-
462
-
-
-
-
1,084
-
Liability insurance
Subtotal Office supplies Postage Computer supplies Minor equipment & machinery
(2)
462 (1,084)
2,500
-
208
208
-
2,288
2,288
Subtotal
5,000
-
417
417
2,391
4,587
2,196
Total Operating Expense
466,905
30,065
35,994
5,929
350,967
430,934
79,966
15,300,000
1,292,880
1,275,000
17,880
15,132,040
14,025,000
1,107,040
10,675
-
10,675
Nonoperating Revenues (Expenses) Vehicle registration revenues State grant revenue
-
Capital contributions
-
-
-
-
7,897
-
7,897
Interest income
-
39,094
-
39,094
181,799
-
181,799 4,585
Cost of issuance Amortization of bond insurance Interest expense Conveyance of asset to other entity Total nonoperating revenues
(232)
(232)
1,150,754
(849)
1,146,085
1,145,236
(1,146,169)
1,150,754
2,371
(677)
677
-
(1,682)
1,005
(677)
1,689,294
(419,300)
419,300
-
(1,041,487)
622,187
(419,300)
70,000,000
70,000,000
70,000,000
-
$ 12,457,581
910,916
Increase in net assets
$
880,851
Net assets at beginning of month Net assets at end of August 2016
-
(26,547,422) $
(25,666,571)
*decimals not shown on above amounts source: gl 291 ran 9/8/16 for August 2016
3-10
128,915 $
71,201,978
(70,000,000) $
(56,856,927) $
70,000,000 (57,748,946) $
892,019
Alamo Regional Mobility Authority Project Costs (Capitalized and Non-Capitalized) AS OF AUGUST 31, 2016
(unaudited)
US 281 North
US 281 EIS
Loop 1604 EA
Loop 1604
IH 10 1604 to Ralph Fair
Other Project
VRF Projects
Total
Capitalized Costs Bexar County Start-Up Loan II $ City of SA Start-Up Loan I
2,579
$
22,099
529
$
-
$
3,204
$
342
$
-
$
-
$
6,654
570
-
15,398
-
-
-
38,067
TxDOT Loan FAA5
4,346
1,113
10,885,094
376,387
10,324
-
-
11,277,265
TxDOT ARMAGrant2 Grant
3,181,023
9,353,745
-
480,155
-
-
-
13,014,923
3-11
Unidentified Source
-
-
815,921
56,026
-
-
-
871,947
Total Capitalized Costs
3,210,048
9,355,957
11,701,015
931,170
10,666
-
-
25,208,856
Bexar County Start-Up Loan II
7,637
10,534
9,578
2,548
75
24,173
1,426
55,971
City of SA Start-Up Loan I
6,883
10,004
5,910
2,460
3
65,077
-
90,336
TxDOT Loan FAA5
-
-
526,246
123,069
1,844
-
-
651,160
TxDOT ARMAGrant2 Grant
987,100
935,429
-
448,266
-
-
-
2,370,795
Vehicle Registration Fee
-
-
-
-
-
-
217,287
217,287.00
2016 Debt Issuance
-
-
-
-
-
-
1,127,764
1,127,763.60
Unidentified Source
-
-
129,626
6,752
800
-
-
137,177.56
Total NonCapitalized Costs
1,001,620
955,967
671,360
583,094
2,722
89,250
1,346,476
4,650,489
NonCapitalized Costs
Total Project Costs $
Conveyed to TxDOT
4,211,668
$
10,311,924
$
12,372,375
$
1,514,264
$
13,388
$
89,250
$
1,346,476
$
29,859,345
$
70,000,000
$
70,000,000
ALAMO REGIONAL MOBILITY AUTHORITY BALANCE SHEET AS OF SEPTEMBER 30, 2016 (unaudited)
Assets
August 31, 2016
Current Assets Cash & Cash Equivalents Interest Receivable Accounts Receivable Prepaid Asset-Bond Insurance Construction in Progress Total Assets Liabilities Accrued Payroll Accrued Liabilities Loans Payable Long Term Debt Premium/Discount Payable TxDOT FAA 1 TxDOT FAA 2 TxDOT FAA 3 TxDOT FAA 5 Accrued Interest Deferred Revenue TxDOT ARMA Grant2 Total Liabilities
$
$
$
Net Position Investment in Capital Assets, Net of Related Debt Unrestricted Total Net Position Total Liabilities and Net Position
$
Change
September 30, 2016
104,585,932 $ 8,767 1,510,410 237,674 25,208,857 131,551,640 $
1,511,229 $ 4,740 52 (655) 128,141 1,643,507 $
106,097,161 13,507 1,510,462 237,019 25,336,998 133,195,147
32,276 $ 8,042
(1,876) $ 1,552
30,400 9,594
114,425,000 21,950,110 913,890 4,542,185 128,714 12,390,000 1,041,487
405,774
114,425,000 21,950,110 913,890 4,542,185 128,714 12,390,000 1,447,261
1,786,507 157,218,211
405,450
1,786,507 157,623,661
13,499,515
94,376
13,593,891
(39,166,086) (25,666,571)
1,143,681 1,238,057
(38,022,405) (24,428,514)
131,551,640 $
1,643,507 $
133,195,147
*decimals not shown on above amounts source: gl 291 ran 10/14/16 for September 2016
3-12
Alamo Regional Mobility Authority San Antonio, Texas Statement of Revenues, Expenses, and Changes in Net Assets AS OF SEPTEMBER 30, 2016
(unaudited) Operating Revenues Refund prior year expense
$ Total operating revenues
-
Operating Expenses Payroll and payroll related expenses
311,398
Travel and conferences
3,250
Professional services
29,500
Contracted services
6,000
Legal services
16,162
Printing
627
Memberships & accreditations
4,190
Copier rental & expense
2,570
RMA sponsored events
446
Liability insurance
1,997
Telephone and internet service
678
Computer supplies
1,084
Supplies and postage
1,307
Less expenses capitalized to development in progress
(128,141) Total operating expenses
251,068
Operating gain/(loss)
(251,068)
Nonoperating Revenues (Expenses) Vehicle registration revenues
16,634,840
State grant revenue
10,675
Interest income
223,586
Amortization of bond insurance
(2,337)
Interest expense
(1,447,261)
Cost of issuance
(1,146,169)
Conveyance of asset to other entity
(70,000,000) Total nonoperating revenues (expenses)
(55,726,666)
Decrease in net assets before capital contributions
(55,977,734)
Capital contributions
7,897
Change in net assets
(55,969,837)
Net assets at beginning of year
31,541,323
Net assets at end of September 2016
$
*decimals not shown on above amounts source: gl 291 ran 10/14/16 for September 2016
3-13
(24,428,514)
ALAMO REGIONAL MOBILITY AUTHORITY Schedule of Budgetary Compliance and Change to Net Assets AS OF SEPTEMBER 30, 2016
(unaudited) Original Budget Operating Revenue Refunds
$ Total Operating Revenue
Operating Expense Salary regular Social security Medicare Life insurance Health insurance Unemployment insurance Workers compensation Retirement Less expenses capitalized to development in progress Subtotal
September Actuals
-
$
September Budget
-
$
-
Variance
$
YTD Actual
-
234,168 13,488 3,804 467 24,413 584 800 30,861
18,570 978 253 40 2,034 34 107 2,431
19,514 1,124 317 39 2,034 49 67 2,572
308,585
24,447
25,716
1,269
Subtotal
6,000 1,000 1,000 8,000
385 385
500 83 83 666
115 83 83 281
Subtotal
35,000 50,000 2,000 5,000 35,500 2,000 4,500 250 1,000 2,570 500 500 500 3,000 1,500 1,500 145,320
3,000 40 214 104 52 3,410
4,167 167 417 2,958 167 375 21 83 214 42 42 42 250 125 125 9,195
Subtotal
2,000 500 2,500 5,000
-
167 42 208 417
Total Operating Expense
466,905
28,242
Discretionary -training/cert/dev-regist Discretionary - mileage & parking Discr-lodging Discretionary - transportation
Auditing services Professional services Contracted services Banking fees Legal services Printing and binding Membership fees Accreditation & certification Marketing and advertisement Copier rental & expense RMA sponsored events Indemnification expense Administrative service fee Liability insurance Telephone and internet service Repairs and maintenance - computer software
Office supplies Postage Computer supplies Minor equipment & machinery
Nonoperating Revenues (Expenses) Vehicle registration revenues State grant revenue Capital contributions Interest income Cost of issuance Amortization of bond insurance Interest expense Conveyance of asset to other entity Total nonoperating revenues
15,300,000 1,150,754 2,371 1,689,294 70,000,000 $ 12,457,581
Increase in net assets Annual Capitalization of Direct Labor Total Increase in net assets Net assets at beginning of month Net assets at end of September 2016
-
$
-
308,585
(2,814)
2,515 551 184 3,250
6,000 1,000 1,000 8,000
3,485 1,000 (551) 816 4,750
29,500 6,000 16,162 627 4,150 40 2,570 446 1,997 678 62,170
35,000 50,000 2,000 5,000 35,500 2,000 4,500 250 1,000 2,570 500 500 500 3,000 1,500 1,500 145,320
5,500 50,000 (4,000) 5,000 19,338 1,373 350 210 1,000 54 500 500 1,003 822 1,500 83,150
167 42 208 417
1,307 1,084 2,391
2,000 500 2,500 5,000
693 500 (1,084) 2,500 2,609
35,994
7,752
251,068
466,905
1,502,800 1,275,000 41,787 1,146,085 (655) 677 (405,774) 419,300 70,000,000 1,138,158 $ 128,915
227,800 41,787 1,146,085 22 13,526 70,000,000 71,429,220
*decimals not shown on above amounts source: gl 291 ran 10/14/16 for September 2016
3-14
237,229 13,239 3,228 476 24,413 411 1,311 31,091 (128,141) 183,257
$
(3,061) 249 576 (9) 173 (511) (230)
(25,666,571) (24,428,514)
944 146 64 (1) 15 (40) 141
-
YTD Variance
234,168 13,488 3,804 467 24,413 584 800 30,861
1,109,916 128,141 1,238,057
$
$
YTD Budget
4,167 (2,833) 417 2,958 167 375 (19) 83 (62) 42 42 250 73 125 5,785
$
$
16,634,840 15,300,000 10,675 7,897 223,586 (1,146,169) 1,150,754 (2,337) 2,371 (1,447,261) 1,689,294 (70,000,000) 70,000,000 (55,718,769) $ (57,542,419) $
87,695
1,334,840 10,675 7,897 223,586 4,585 34 242,033 1,823,650
Alamo Regional Mobility Authority Project Costs (Capitalized and Non-Capitalized) AS OF SEPTEMBER 30, 2016
(unaudited)
US 281 North
US 281 EIS
Loop 1604 EA
Loop 1604
IH 10 1604 to Ralph Fair
Other Project
VRF Projects
Total
Capitalized Costs Bexar County Start-Up Loan II $
2,579
$
529
$
-
$
3,204
$
342
$
-
$
-
$
6,654
3-15
City of SA Start-Up Loan I
22,099
570
-
15,398
-
-
-
38,067
TxDOT Loan FAA5
4,346
1,113
10,885,094
376,387
10,324
-
-
11,277,265
TxDOT ARMAGrant2 Grant
3,184,135
9,354,261
-
480,155
-
-
-
13,018,551
2016 Debt Issuance
-
-
-
-
-
-
33,765
33,765
Unidentified Source
-
-
825,141
57,047
170
-
80,336
962,694
Total Capitalized Costs
3,213,159
9,356,474
11,710,235
932,191
10,836
-
114,101
25,336,997
Bexar County Start-Up Loan II
7,637
10,534
9,578
2,548
75
24,426
1,811
56,608
City of SA Start-Up Loan I
6,883
10,004
5,910
2,460
3
65,077
-
90,336
NonCapitalized Costs
TxDOT Loan FAA5
-
-
526,246
123,069
1,844
-
-
651,160
TxDOT ARMAGrant2 Grant
987,100
935,429
-
448,266
-
-
-
2,370,795
Vehicle Registration Fee
-
-
-
-
-
-
235,468
235,468.08
2016 Debt Issuance
-
-
-
-
-
-
1,127,764
1,127,763.60
Unidentified Source
-
-
130,783
6,752
800
-
-
138,334.52
Total NonCapitalized Costs
1,001,620
955,967
672,517
583,094
2,722
89,502
1,365,042
4,670,464
4,214,780
$ 10,312,441
Total Project Costs $ Conveyed to TxDOT
$
12,382,752
$
1,515,285
$
13,558
$
89,502
$
1,479,144
$
30,007,461
$
70,000,000
$
70,000,000
BOARD OF DIRECTORS RAD WEAVER CHAIR
GAVINO RAMOS
DAVID STARR
VICE CHAIR
SECRETARY/TREASURER
LOU MILLER
RAMIRO CAVAZOS
JOHN MONTFORD
WALTER SERNA
DAVID SMITH EXECUTIVE DIRECTOR
Board Memorandum To: From: Copies: Date:
Alamo RMA Board of Directors David Smith, Executive Director File Thursday, October 27, 2016
Agenda Item 4: Discussion and direction regarding the Bond Counsel Professional Services Contract with Bracewell & Giuliani. (Seth McCabe) The Alamo RMA entered into an agreement with Vinson & Elkins, L.L.P. (Vinson & Elkins) for bond counsel services on October 13, 2011. The agreement provided for a five (5) year term ending October 13, 2016. On February 9th, 2012, the attorneys and associated staff at Vinson & Elkins who were providing services to the Alamo RMA under the agreement departed Vinson & Elkins and joined the law firm of Bracewell & Giuliani LLP (Bracewell & Giuliani). As a result, Vinson & Elkins assigned all of its rights, and all of the duties and obligations under the agreement to Bracewell & Giuliani, who currently serves as the Alamo RMA’s bond counsel. The purpose of this item is to inform the Board of the upcoming expiration of the current agreement for bond counsel services with Bracewell & Giuliani and provide an opportunity for discussion and subsequent direction to Alamo RMA staff.
4-1
2 Fiscal Assessment Applicable: Type: Category: Funding Source: Dollar Amount Associated with Item: Current Budget Amount :
☐Yes ☐ Revenue ☐ Project N/A N/A N/A
Coordinated by: Verified by:
John Bownds Seth McCabe
☒ No ☐ Expense ☐ Indirect ☐ Other: _______________
Comments: There is no fiscal impact associated with this item.
4-2
BOARD OF DIRECTORS RAD WEAVER CHAIR
GAVINO RAMOS
DAVID STARR
VICE CHAIR
SECRETARY/TREASURER
LOU MILLER
RAMIRO CAVAZOS
JOHN MONTFORD
WALTER SERNA
DAVID SMITH EXECUTIVE DIRECTOR
Board Memorandum To: From: Copies: Date:
Alamo RMA Board of Directors David Smith, Executive Director File Thursday, October 27, 2016
Agenda Item 5: Discussion and direction regarding Investment Advisory Services to be provided to the Alamo RMA. (Seth McCabe) The purpose of this item is to obtain direction from the Board on the investment of available funds given the options to be presented by Alamo RMA staff. The Alamo RMA currently has two options for the investment of funds. Those options being to either utilize the existing banking relationship that the Alamo RMA has with Generations Federal Credit Union to purchase certificates of deposit or utilize the existing trustee relationship that the Alamo RMA has with Wilmington Trust to purchase individual securities. In addition to these existing options, other investment options will be put forth by Alamo RMA staff for discussion.
5-1
2 Fiscal Assessment Applicable: Type: Category: Funding Source: Dollar Amount Associated with Item: Current Budget Amount :
☐Yes ☐ Revenue ☐ Project N/A N/A N/A
Coordinated by: Verified by:
John Bownds Seth McCabe
☒ No ☐ Expense ☐ Indirect ☐ Other: _______________
Comments: There is no fiscal impact associated with this item.
5-2
BOARD OF DIRECTORS RAD WEAVER CHAIR
GAVINO RAMOS
DAVID STARR
VICE CHAIR
SECRETARY/TREASURER
LOU MILLER
RAMIRO CAVAZOS
JOHN MONTFORD
WALTER SERNA
DAVID SMITH EXECUTIVE DIRECTOR
Board Memorandum To: From: Copies: Date:
Alamo RMA Board of Directors David Smith, Executive Director File Thursday, October 27, 2016
Agenda Item 6: Discussion and direction regarding the Blanco Road Phase II Statements of Qualifications. In March of 2015, the Alamo Area Metropolitan Planning Organization (MPO) issued a call for projects, announcing that approximately $100 million would be made available for eligible Surface Transportation Program – Metropolitan Mobility (STP-MM) projects. The Alamo Regional Mobility Authority (ARMA) submitted the Blanco Road Phase II project for consideration and the project was selected to receive $11.7 million in federal funding. Professional service contracts for federally funded projects must be competitively procured based on qualifications. On June 30th, ARMA issued a Request for Qualifications for Professional Engineering Services for Blanco Road Phase II. Statements of Qualifications (SOQs) were due August 19th. Fifteen SOQs were received which staff reviewed and numerically scored. Staff will present a recommendation to the Board regarding firm selection.
6-1
2
Fiscal Assessment Applicable: Type: Category: Funding Source: Dollar Amount Associated with Item: Current Budget Amount :
☐Yes ☐ Revenue ☐ Project N/A N/A N/A
Coordinated by: Verified by:
Chris Trevino Renee Green
☒ No ☐ Expense ☐ Indirect ☐ Other: _______________
Comments: There is no fiscal impact associated with this item.
6-2
Blanco Road Phase II 6-3
October 2016
Blanco Road Phases
6-4
Blanco Road History
6-5
•
Blanco Road improvements, from Glade Crossing north to the County Line, were previously environmentally cleared by TxDOT
•
Bexar County completed the $22.3 Million construction of Blanco Road Phase I as a pass-through finance project in partnership with TxDOT
•
Phase I Limits: Glade Crossing to West Oak Estates
•
Bexar County assumed maintenance of Blanco in December 2014 as part of the TxDOT Turn Back program
Phase II Project Description
6-6
•
Project Limits: West Oak Estates Drive to Borgfeld Drive
•
Project Scope: Expand Blanco Road from an existing two-lane rural roadway to a four-lane roadway consisting of two 12-foot travel lanes with six-foot shoulders in each direction, a raised median, curb and sidewalk on the northbound side
•
Estimated Construction Cost: $14.6 million
•
Funded by Vehicle Registration Fee and MPO STP-MM (Federal) funds
•
The project will tie into the County’s Borgfeld Drive Phase II Project (a major east-west connector in northern Bexar County)
•
Blanco Road will provide a relief route to US 281 when construction begins on the northern portion of US 281 from Stone Oak north to the County Line by completing the current capacity gap for US 281
Phase II Location Map
6-7
Typical Section
6-8
Procurement Process ARMA issued Request for Qualifications on 6/30/2016 15 firms submitted Statement of Qualifications (SOQs) ARMA staff completed review and scored SOQs based on criteria 6-9
approved by the Board in July
o October 2016: Present List of SOQ scores to RMA Board o Nov/Dec 2016: Work Session for Interviews (if necessary) o ARMA staff negotiate Scope of Services and Fee with selected firm o March 2017: ARMA Board of Directors approves Contract
BOARD OF DIRECTORS RAD WEAVER CHAIR
GAVINO RAMOS
DAVID STARR
VICE CHAIR
SECRETARY/TREASURER
LOU MILLER
RAMIRO CAVAZOS
JOHN MONTFORD
WALTER SERNA
DAVID SMITH EXECUTIVE DIRECTOR
Board Memorandum To: From: Copies: Date:
Alamo RMA Board of Directors David Smith, Executive Director File Thursday, October 27, 2016
Agenda Item 7: Discussion of the RMA’s 2017 legislative agenda to include a possible increase of the Additional Vehicle Registration Fee. In preparation for the upcoming 2017 85th Legislative Session, the Alamo RMA Board of Directors has requested staff review the requirements to increase the Additional Vehicle Registration Fee. In order to increase the $10 fee it would be necessary to amend Texas Transportation Code Section 502.402 to allow a county that has a population of more than 1.5 million that is coterminous with a regional mobility authority the ability to increase the additional fee to an amount that does not exceed $20. The current code also requires that an increase in the $10 fee be approved by a majority of the qualified voters of the county voting on the issue at a referendum election. Alamo RMA staff requests discussion regarding a possible increase of the Additional Vehicle Registration Fee.
7-1
2 Fiscal Assessment Applicable: Type: Category: Funding Source: Dollar Amount Associated with Item: Current Budget Amount :
☐Yes ☐ Revenue ☐ Project N/A N/A N/A
Coordinated by: Verified by:
Chris Trevino Renee Green
☒ No ☐ Expense ☐ Indirect ☐ Other: _______________
Comments: There is no fiscal impact associated with this item.
7-2
TRANSPORTATION CODE TITLE 7. VEHICLES AND TRAFFIC SUBTITLE A. CERTIFICATES OF TITLE AND REGISTRATION OF VEHICLES CHAPTER 502. REGISTRATION OF VEHICLES Sec. 502.402. (a)
OPTIONAL COUNTY FEE FOR TRANSPORTATION PROJECTS.
This section applies only to: (1)
(2)
a county that: (A)
borders the United Mexican States; and
(B)
has a population of more than 250,000; and
a county that has a population of more than 1.5 million
that is coterminous with a regional mobility authority. (b)
The
commissioners
court
of
a
county
by
order
may
impose
an
additional fee for a vehicle registered in the county. Except as provided by Subsection (b-1), the fee may not exceed $10. (b-1)
The commissioners court of a county described by Subsection
(a) with a population of less than 700,000 may increase the additional fee to an amount that does not exceed $20 if approved by a majority of the qualified
voters
election,
which
of the
the
county
voting
commissioners
court
on
the
may
issue
order
at
and
a hold
referendum for
that
purpose. (c)
A vehicle that may be registered under this chapter without
payment of a registration fee may be registered under this section without payment of the additional fee. (d)
A fee imposed under this section may take effect and be removed
in accordance with the requirements of Section 502.401. (e)
The additional fee shall be collected for a vehicle when other
7-3
fees imposed under this chapter are collected.
The fee revenue collected
shall be sent to a regional mobility authority located in the county to fund long-term transportation projects in the county that are consistent with
the
purposes
specified
by
Section
7-a,
Article
VIII,
Texas
Constitution. (f)
The
department
shall
adopt
rules
necessary
to
administer
registration for a vehicle being registered in a county imposing a fee under this section. Transferred, redesignated and amended from Transportation Code, Section 502.1725 by Acts 2011, 82nd Leg., R.S., Ch. 1296 (H.B. 2357), Sec. 136, eff. January 1, 2012. Amended by: Acts
2013,
83rd
Leg.,
R.S.,
Ch.
706
(H.B.
3126),
Sec.
1,
eff.
Leg.,
R.S.,
Ch.
1273
(H.B.
1198),
Sec.
1,
eff.
Leg.,
R.S.,
Ch.
1277
(H.B.
1573),
Sec.
1,
eff.
September 1, 2013. Acts
2013,
83rd
September 1, 2013. Acts
2013,
83rd
September 1, 2013. Acts 2015, 84th Leg., R.S., Ch. 1236 (S.B. 1296), Sec. 17.005, eff. September 1, 2015.
7-4
BOARD OF DIRECTORS RAD WEAVER CHAIR
GAVINO RAMOS
DAVID STARR
VICE CHAIR
SECRETARY/TREASURER
LOU MILLER
RAMIRO CAVAZOS
JOHN MONTFORD
WALTER SERNA
DAVID SMITH EXECUTIVE DIRECTOR
Board Memorandum To: From: Copies: Date:
Alamo RMA Board of Directors David Smith, Executive Director File Thursday, October 27, 2016
Agenda Item 8: Discussion and appropriate action regarding the November and December 2016 Board Meeting Dates. Due to the Thanksgiving and Christmas holidays, Alamo RMA staff requests that the regularly scheduled Board Meetings for November and December 2016 be held as one combined meeting in early December. Alamo RMA staff requests discussion and appropriate action regarding a combined meeting date.
8-1
2
Fiscal Assessment Applicable: Type: Category: Funding Source: Dollar Amount Associated with Item: Current Budget Amount :
☐Yes ☐ Revenue ☐ Project N/A N/A N/A
Coordinated by: Verified by:
Chris Trevino Renee Green
☒ No ☐ Expense ☐ Indirect ☐ Other: _______________
Comments: There is no fiscal impact associated with this item.
8-2
BOARD OF DIRECTORS RAD WEAVER CHAIR
GAVINO RAMOS
DAVID STARR
VICE CHAIR
SECRETARY/TREASURER
LOU MILLER
RAMIRO CAVAZOS
JOHN MONTFORD
WALTER SERNA
DAVID SMITH EXECUTIVE DIRECTOR
Board Memorandum To: From: Copies: Date:
Alamo RMA Board of Directors David Smith, Executive Director File Thursday, October 27, 2016
Agenda Item 9: Citizens’ Communications. Citizens must sign the register to speak. Individuals may sign up to speak on any item on the agenda. Individuals interested in speaking must sign up to speak prior to the item being placed in consideration before the Board of Directors. Speakers are allotted no more than three (3) minutes to speak and time is not transferable between the speakers. Any comments, which do not address a specific agenda item, must be made during the Citizens’ Communications portion of the agenda, provided the individual has signed up to speak prior to this period starting.
9-1
BOARD OF DIRECTORS RAD WEAVER CHAIR
GAVINO RAMOS
DAVID STARR
VICE CHAIR
SECRETARY/TREASURER
LOU MILLER
RAMIRO CAVAZOS
JOHN MONTFORD
WALTER SERNA
DAVID SMITH EXECUTIVE DIRECTOR
Board Memorandum To: From: Copies: Date:
Alamo RMA Board of Directors David Smith, Executive Director File Thursday, October 27, 2016
Agenda Item 10: Executive Session. Pursuant to Chapter 551, Subchapter D, Texas Government Code At any time during the meeting of the Alamo RMA Board of Directors, the Board may meet in executive session for consultation concerning attorney-client matters (real estate, litigation, contracts, personnel, and security) under Chapter 551 of the Texas Government Code. a. Section 551.071. Consultation with Attorney - Consultation with, and advice from legal counsel concerning pending/contemplated litigation, including but not limited to Aquifer Guardians in Urban Areas v. United States Federal Highway Administration et. al, settlement offers and negotiations, and other legal issues. b. Section 551.072. Deliberation Regarding Real Property - Discussion of real property purchase, exchange, lease, license, gift, donation, and/or negotiated settlement, including property to be acquired for right-of-way. c. Section 551.074. Personnel Matters - Deliberation concerning the appointment, employment, reassignment, evaluation, duties, discipline, and/or dismissal of personnel.
10-1