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BOARD OF DIRECTORS RAD WEAVER CHAIR

GAVINO RAMOS

DAVID STARR

VICE CHAIR

SECRETARY/TREASURER

RAMIRO CAVAZOS

LOU MILLER

JOHN MONTFORD

WALTER SERNA

DAVID SMITH EXECUTIVE DIRECTOR

Board Memorandum To: From: Copies: Date:

Alamo RMA Board of Directors David Smith, Executive Director File Thursday, February 23, 2017

Agenda Item 2: Approval of minutes from the Board of Directors Meeting on December 15, 2016. Recommended Motion: Approval of the minutes from the December 15, 2016 Board of Directors Meeting.

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2

Fiscal Assessment Applicable: Type: Category: Funding Source: Dollar Amount Associated with Item: Current Budget Amount :

☐Yes ☐ Revenue ☐ Project N/A N/A N/A

Coordinated by: Verified by:

Chris Trevino Renee Green

☒ No ☐ Expense ☐ Indirect ☐ Other: _______________

Comments: There is no fiscal impact associated with the approval of this item.

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BOARD MEETING MINUTES Thursday, December 15, 2016 3:00 p.m. Bexar County Elections Building – Multipurpose Room 1103 S. Frio San Antonio, Texas 78207 1. Call meeting to order. Chairman Rad Weaver called the meeting to order at 3:01 P.M. Members present: David Starr, Gavino Ramos, Ramiro Cavazos, Lou Miller, Rad Weaver, and Walter Serna who arrived during the meeting. John Montford present via teleconference. 2. Approval of minutes from the Regular Board of Directors Meeting of October 27, 2016. A motion was presented by G. Ramos, seconded by D. Starr, which motion was voted on as follows: D. Starr, R. Cavazos, G. Ramos, L. Miller, and R. Weaver voting “Aye”. The motion was approved. 3. Executive Director’s Report. David Smith presented. A. Monthly Status Report on the Vehicle Registration Fee (VRF) Program VRF Program update for the months of October and November: 

Talley Road (BC03) 1. Staff held a combined Talley Road 60 Percent Plan Review and Utility Conflict meeting with the Design Consultant and affected Utility Companies to review the plans and potential utility conflicts 2. Design Consultant progressing towards 90 Percent Plan Submittal 3. Staff began Right-of-Way acquisition

Blanco Road Phase II (BC06) 1. Staff continued coordination with TxDOT for the Local Government Project Procedures necessary for Blanco Road Phase II to receive MPO funding 2. Staff held a preliminary project scoping meeting with the Design Consultant 3. Staff began negotiation of the fee and scope of services

Evans Road Phase I (BC07) 1. Staff continued management of the Right-of-Way acquisition 2. Staff held the 90 percent design review and utility conflict meeting 3. Design Consultant progressing towards 100 Percent Plan Submittal

Evans Road Phase II (BC08) HNTB performed the following work under GEC Work Authorization Number 3: 1. 2. 3. 4.

Continued environmental services work Completed topographic survey Sent right-of-entry letters to landowners Completed soil borings

Alamo RMA Board of Directors Meeting Minutes for December 15, 2016

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5. 6. 7. 8. 9. 10. 

Developed draft geotechnical report Began utility coordination and performed Level B Subsurface utility engineering Developed draft Design Summary Report Developed preliminary roadway typical sections Began drainage services Collected traffic turning movements at the Southern Oaks and Wortham Oaks intersections

Foster Road Phase III (BC10) PDM performed the following work under GEC Work Authorization Number 2: 1. 2. 3. 4. 5. 6. 7.

Continued the topographic survey Completed soil borings Began preparation of the geotechnical report Continued subsurface utility investigation Developed draft Design Summary Report Continued environmental work Continued 30 percent design

B. Monthly Status Report on the Loop 1604 Environmental Assessment 

Work Authorization No. 5: Environmental Assessment (EA): 1. The Consultant is on hold pending the Financial Analysis of the Loop 1604 Managed Lane Project

C. Monthly Financials for October 2016 

Monthly financial statements are attached for October 2016 including the following: 1. 2. 3. 4.

Balance Sheets Statement of Revenues, Expenses, and Changes in Net Assets Schedule of Budgetary Compliance and Changes to Net Assets Project Costs

The report was accepted by the Board of Directors as presented. 4. Discussion and appropriate action regarding the Bond Counsel Services Agreement with Bracewell & Giuliani. Seth McCabe presented. The Alamo RMA entered into an agreement with Vinson & Elkins, L.L.P. (Vinson & Elkins) for bond counsel services on October 13, 2011. The agreement provided for a five (5) year term ending October 13, 2016. On February 9th, 2012, the attorneys and associated staff at Vinson & Elkins who were providing services to the Alamo RMA under the agreement departed Vinson & Elkins and joined the law firm of Bracewell & Giuliani LLP (Bracewell & Giuliani). As a result, Vinson & Elkins assigned all of its rights, and all of the duties and obligations under the agreement to Bracewell & Giuliani, who currently serves as the Alamo RMA’s bond counsel. On October 27, 2016, the Board instructed Alamo RMA staff to begin contract negotiations with Bracewell & Giuliani in order to renew the agreement for bond counsel services. Bracewell & Giuliani has since provided an Engagement Letter to Alamo RMA staff that represents this agreement. The purpose of this item is to present to the Board for discussion and approval the agreement with Bracewell & Giuliani for bond counsel services. The Engagement Letter provides that the billing rate for non-lawyer personnel will be in the range of $200 - $300 per hour. Additionally, the Engagement Letter provides a fee schedule for any Vehicle Registration Fee Revenue Bonds to be issued. The fee schedule for Vehicle Alamo RMA Board of Directors Meeting Minutes for December 15, 2016

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Registration Fee Revenue bonds matches the fee schedule that Bracewell & Giuliani currently charges the County for Certificates of Obligation. The term of the agreement, unless terminated earlier, will be for a period five (5) years ending on December 15, 2021. Alamo RMA staff recommended the approval of this agreement. A motion was presented by R. Cavazos to approve the agreement with Bracewell & Giuliani for bond counsel services, seconded by L. Miller, which motion was voted on as follows: D. Starr, R. Weaver, G. Ramos, L. Miller, and R. Cavazos voting “Aye”. The motion was approved. 5. Notification of the merger between Padgett Stratemann, the Alamo RMA’s outside auditor, with RSM and the resulting name change; as well as discussion of the FY 201516 audit services. Seth McCabe presented. The Alamo RMA’s outside auditors, Padgett Stratemann, have recently merged with RSM. The purpose of the item is to notify the Board of the merger and the resulting name change, as well as allow an opportunity for RSM to provide a presentation to the Board regarding the upcoming FY 2015-16 audit for discussion. Walter Serna joined the meeting at this time. No action was taken by the board on this item. 6. Discussion and appropriate action regarding the following Investment items: Bownds presented.

John

A. Approval of the 4th Quarterly Investment Report for FY 2015-16 in accordance with section 2256.023(a) of the Texas Public Funds Investment Act. Section 2256.023 (a) of the Texas Public Funds Investment Act (PFIA) requires that investment reports be filed with the governing body on a quarterly basis each fiscal year. Attached is the quarterly investment report for the 4th quarter of FY 2015-16. The weighted average yield (WAY) at the end of the quarter was 65 bps. The weighted average maturity at the end of the quarter was 173 days. Total investment income earned over the quarter was $110,204. This included $55,559 in interest income on sweep account that the Alamo RMA utilizes and $54,645 in interest income on Share Certificates (CD’s) that the Alamo RMA holds. A motion was presented to approve 4th Quarterly Investment Report for FY 2015-16 by G. Ramos, seconded by L. Miller, which motion was voted on as follows: D. Starr, W. Serna, G. Ramos, R. Cavazos, L. Miller, and R. Weaver voting “Aye”. The motion was approved. B. Discussion and appropriate action regarding the approval of the Alamo RMA Investment Policy. The Investment Policy recommended for approval was updated to reflect the following:   

Language was updated in the Investment Advisory Firms section to reflect the fact that the Alamo RMA does utilize an investment advisory firm. Language was added to the Investment Transaction Execution section to reinforce that all security transactions shall be on a delivery vs. payment (DVP) basis. In the Investment Maturities section, the weighted average maturity (WAM) limitation was extended from 365 days to two (2) years.

Alamo RMA Board of Directors Meeting Minutes for December 15, 2016

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A motion was presented to approve the Alamo RMA Investment Policy by G. Ramos, seconded by L. Miller, which motion was voted on as follows: D. Starr, W. Serna, G. Ramos, R. Cavazos, R. Weaver, and L. Miller voting “Aye”. The motion was approved. C. Discussion and appropriate action regarding the approval of the FY 2016-17 Alamo RMA Investment Strategy. The proposed FY 2016-17 Alamo RMA Investment Strategy includes the following: 

 

Guidelines establishing the parameters by which the Alamo RMA will invest its funds. The Alamo RMA will invest its funds with the four primary objectives (in order) of safety of principal, public trust, liquidity, and yield. The investment instruments the Alamo RMA will be utilizing over the fiscal year. A portfolio allocation structure that will serve as a guideline for the investment of funds. A motion was presented to approve the FY 2016-17 Alamo RMA Investment Strategy by L. Miller, seconded by G. Ramos, which motion was voted on as follows: D. Starr, W. Serna, G. Ramos, R. Cavazos, R. Weaver, and L. Miller voting “Aye”. The motion was approved.

7. Discussion and appropriate action of an Agreement with First Southwest for Investment Advisory Services. Seth McCabe presented. On October 27, 2016, the Board instructed Alamo RMA staff to negotiate an agreement with First Southwest Asset Management (FSAM) for investment advisory services. An agreement with FSAM will allow the Alamo RMA to purchase individual investment securities pursuant to the Alamo RMA’s Investment Strategy. The purpose of this item is to present to the Board for discussion and approval the investment advisory services agreement between the Alamo RMA and FSAM. Pursuant to the agreement, FSAM will provide the Alamo RMA investment advisory services including but not limited to:     

Annual review of the Alamo RMA’s Investment Policy Recommendations and advisement regarding current market conditions, appropriate investment strategies, and other general financial and investment information An annual approved authorized Broker/Dealer list from with authorized securities will be competitively bid Review of safekeeping arrangements as well as assist in developing investment and security clearance procedures Continue to provide monthly and quarterly investment reports as required by the Public Funds Investment Act

As compensation for these services, the Alamo RMA will pay a transaction-based fee of 4 basis points to be subtracted from the purchase yield-to-maturity of any security purchased. Upon approval of this agreement, the fees currently being charged by FSAM for investment reporting services will be waived for a period of one year. Thereafter, FSAM will charge a minimum fee of $1,500 per quarter for the services to be provided. The term of the agreement provides for an initial two-year term ending on December 15, 2018, with the option for two additional one-year renewals. Alamo RMA staff recommended approval of this agreement.

Alamo RMA Board of Directors Meeting Minutes for December 15, 2016

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A motion was presented to approve the agreement with First Southwest for Investment Advisory Services by R. Cavazos, seconded by L. Miller, which motion was voted on as follows: D. Starr, W. Serna, G. Ramos, R. Cavazos, R. Weaver, and L. Miller voting “Aye”. The motion was approved. 8. Discussion and appropriate action regarding a Safekeeping Agreement with BNY Mellon for investments made with funds held at Generations Federal Credit Union. Seth McCabe presented. Pursuant to direction provided by the Board to Alamo RMA staff on October 27, 2016, the Alamo RMA plans to have the option to purchase individual investment securities with funds that are currently held at the Alamo RMA’s depository institution, Generation Federal Credit Union (Generations FCU). The Alamo RMA currently holds several Share Certificates issued by Generations FCU, however the Alamo RMA would like to diversify its investments by purchasing investment securities issued by entities other than Generations FCU (corporate commercial paper, federal agencies, etc.). Prior to the Alamo RMA moving forward, an agreement for the safekeeping of these securities is required. The purpose of this item is to present to the board for discussion and approval a safekeeping agreement between the Alamo RMA and BNY Mellon. Under the proposed agreement with BNY Mellon, the Alamo RMA will pay a quarterly fee of 2 basis points based on the average quarterly balance of assets that are held in safekeeping. Additionally, the Alamo RMA will pay a fee of $25 for each wire and a fee of $25 for each trade execution or maturity. Alamo RMA staff recommended approval of this agreement. A motion was presented to approve a safekeeping agreement between the Alamo RMA and BNY Mellon by L. Miller, seconded by W. Serna, which motion was voted on as follows: D. Starr, W. Serna, G. Ramos, R. Cavazos, R. Weaver, and L. Miller voting “Aye”. The motion was approved. 9. Discussion and appropriate action regarding the Financial Analysis of the Loop 1604 Managed Lanes and approval of a resolution. Renee Green and Seth McCabe presented The Alamo RMA’s financial advisors, Estrada Hinojosa, presented to the Board of Directors the financial analysis of the Loop 1604 Managed Lanes Project. John Montford joined the meeting at this time through telephone conference. A motion was presented to approve a resolution regarding the additional funding request for the Loop 1604 Managed Lanes by R. Cavazos, seconded by G. Ramos, which motion was voted on as follows: D. Starr, W. Serna, G. Ramos, R. Cavazos, J. Montford and R. Weaver voting “Aye”. L. Miller opposed. The motion was approved. 10. Discussion of the RMA’s Legislative Priorities for the 85th Texas Legislative Session. Brian Cassidy presented In preparation for the upcoming 2017 85th Legislative Session, the Alamo RMA’s General Counsel presented and discussed the proposed Alamo RMA Legislative Priorities. Items discussed included the following:    

Increase Optional Vehicle Registration Fee Preserve Existing Procurement and Financing Tools Comprehensive Development Agreements Eliminate Requirement for RMA’s to Seek TxDOT Approval to Apply for Federal Funds

Alamo RMA Board of Directors Meeting Minutes for December 15, 2016

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A motion was presented to approve the RMA’s Legislative Priorities for the 85th Texas Legislative Session by W. Serna, seconded by R. Cavazos, which motion was voted on as follows: D. Starr, W. Serna, G. Ramos, R. Cavazos, L. Miller and R. Weaver voting “Aye”. The motion was approved. 11. Review of the 2016 Annual Project Report submitted to the Texas Department of Transportation. Renee Green presented The Texas Administrative Code requires that Regional Mobility Authorities submit a Project Report to the Texas Transportation Commission no later than December 31 of each year. The written report describes the progress made during that year on each transportation project or system of projects of the RMA. A motion was presented to approve the 2016 Annual Project Report by L. Miller, seconded by D. Starr, which motion was voted on as follows: D. Starr, W. Serna, G. Ramos, R. Cavazos, L. Miller and R. Weaver voting “Aye”. The motion was approved. 12. Review of the 2017 RMA Board of Directors Meeting Calendar. The 2017 Alamo RMA Board of Directors Meetings dates are as follows:           

January 26th February 23th March 23th April 27th May 25th June 22th July 27th August 24th September 28th October 26th November/December To Be Determined

All meetings are currently scheduled from 3:00 PM to 5:00 PM and will be held at the San Antonio River Authority Board Room, 100 E. Guenther Street, San Antonio, TX 78204. No action was taken by the Board on this item. 13. Citizens’ Communications – Citizens must sign the register to speak. Jack M. Finger signed up to speak. 14. Executive Session – Pursuant to Chapter 551, Subchapter D, Texas Government Code. Alamo RMA Board of Directors did not meet in Executive Sission and no action was taken. 15. Adjournment. There being no further action for the Board, Chairman Weaver adjourned the meeting at 4:47 p.m.

Alamo RMA Board of Directors Meeting Minutes for December 15, 2016

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APPROVED: ________________________________________ _ RAD WEAVER, CHAIRMAN DATE ADOPTED: February 23, 2017

I hereby certify that the above foregoing pages constitute the full, true, and correct minutes of all the proceedings and official records of the Alamo Regional Mobility Authority at its meeting on December 15, 2016. ATTEST: _________________________ DAVID STARR, TREASURER/SECRETARY

_

Alamo RMA Board of Directors Meeting Minutes for December 15, 2016

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BOARD OF DIRECTORS RAD WEAVER CHAIR

GAVINO RAMOS

DAVID STARR

VICE CHAIR

SECRETARY/TREASURER

RAMIRO CAVAZOS

LOU MILLER

JOHN MONTFORD

WALTER SERNA

DAVID SMITH EXECUTIVE DIRECTOR

Board Memorandum To: From: Copies: Date:

Alamo RMA Board of Directors David Smith, Executive Director File Thursday, February 23, 2017

Agenda Item 3: Executive Director’s Report. Background: The Executive Director’s Report for this month will cover the following topics: A. Monthly Financials for November 2016, December 2016, and January 2017 B. Monthly Status Report on the Vehicle Registration Fee (VRF) Program & Schedule C. Monthly Status Report on the Loop 1604 Environmental Assessment This information is included in your packets for your review. Recommended Motion: There is no action required of the Board on this item.

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2

Fiscal Assessment Applicable: Type: Category: Funding Source: Dollar Amount Associated with Item: Current Budget Amount :

☐Yes ☐ Revenue ☐ Project N/A N/A N/A

Coordinated by: Verified by:

Chris Trevino Renee Green

☒ No ☐ Expense ☐ Indirect ☐ Other: _______________

Comments: There is no fiscal impact associated with this item.

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BOARD OF DIRECTORS RAD WEAVER CHAIR

GAVINO RAMOS

DAVID STARR

VICE CHAIR

SECRETARY/TREASURER

RAMIRO CAVAZOS

LOU MILLER

JOHN MONTFORD

WALTER SERNA

DAVID SMITH EXECUTIVE DIRECTOR

Board Memorandum To: From: Copies: Date:

Alamo RMA Board of Directors David Smith, Executive Director File Thursday, February 23, 2017 Executive Director’s Report

A. Monthly Financials for November 2016, December 2016, and January 2017 

Monthly financial statements are attached for November 2016, December 2016, and January 2017 including the following: 1. Balance Sheets 2. Statement of Revenues, Expenses, and Changes in Net Assets 3. Schedule of Budgetary Compliance and Changes to Net Assets

B. Monthly Status Report on the Vehicle Registration Fee (VRF) Program & Schedule VRF Program update for the months of December and January: 

West Military Drive (BC05) 1. Staff coordinated with Bexar County Public Works to obtain existing pavement data to fine tune the proposed scope of work for the Project 2. Staff developed the Request For Qualifications for Professional Engineering Services

Blanco Road Phase II (BC06) 1. Staff finalized the scope of services and fee with the Design Consultant 2. Staff prepared the draft Engineering Services Agreement 3. Staff coordinated with TxDOT for development of the Project Advance Funding Agreement

Evans Road Phase II (BC08) HNTB performed the following work under GEC Work Authorization Number 3: 1. Continued environmental services work including completion of the preliminary geologic assessment

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2 2. Submitted the draft Geotechnical Report and responded to comments 3. Continued with the roadway design including determination of the appropriate pavement section and development of the roadway model 4. Developed the preliminary schematic 5. Developed preliminary cross-sections 6. Prepared the preliminary construction schedule 7. Continued the drainage design including preliminary analysis for the proposed drainage structures 8. Public Meeting scheduled for March 28, 2017 

Foster Road Phase III (BC10) PDM performed the following work under GEC Work Authorization Number 2: 1. Continued environmental services work 2. Submitted the draft Geotechnical Report 3. Continued with the roadway design including development of the preliminary schematic 4. Developed preliminary cross-sections 5. Completed the subsurface utility investigation 6. Submitted the 30 percent submittal 7. Public Meeting scheduled for March 2, 2017

C. Monthly Status Report on the Loop 1604 Environmental Assessment 

Work Authorization No. 5: Environmental Assessment (EA): 1. The Consultant is on hold pending action from the Alamo Area Metropolitan Planning Organization Transportation Policy Board and the Texas Department of Transportation Commission regarding additional funding

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ALAMO REGIONAL MOBILITY AUTHORITY BALANCE SHEET AS OF NOVEMBER 30, 2016 (unaudited)

Assets Cash & Cash Equivalents Investments Interest Receivable Accounts Receivable Prepaid Asset-Bond Insurance Construction in Progress Total Assets Liabilities Accrued Payroll Accrued Liabilities Loans Payable Long Term Debt Premium/Discount Payable TxDOT FAA 1 TxDOT FAA 2 TxDOT FAA 3 TxDOT FAA 5 Accrued Interest Deferred Revenue TxDOT ARMA Grant2 Total Liabilities

October 31, 2016 $

$

Unrestricted Total Net Position Total Liabilities and Net Position

$

November 30, 2016

107,286,303 $ 12,854 1,180,942 236,342 25,430,243 134,146,684 $

(54,084,162) $ 55,131,931 2,804 (52) (655) 9,748 1,059,614 $

53,202,141 55,131,931 15,658 1,180,890 235,687 25,439,991 135,206,298

30,400 $ 82,738

616 $ (82,738)

31,016 -

$

Net Position Investment in Capital Assets, Net of Related Debt

Change

114,425,000 21,950,110 913,890 4,542,185 128,714 12,390,000 1,866,561

405,774

114,425,000 21,950,110 913,890 4,542,185 128,714 12,390,000 2,272,335

1,786,507 158,116,105

323,652

1,786,507 158,439,757

13,582,383

246,257

13,828,640

(37,551,804) (23,969,421)

489,705 735,962

(37,062,099) (23,233,459)

134,146,684

*decimals not shown on above amounts source:  gl 291 ran 01/09/17 for November 2016

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$

1,059,614 $

135,206,298


Alamo Regional Mobility Authority San Antonio, Texas Statement of Revenues, Expenses, and Changes in Net Assets AS OF NOVEMBER 30, 2016

(unaudited) Operating Revenues Refund prior year expense

$ Total operating revenues

-

Operating Expenses Payroll and payroll related expenses

54,162

Travel and conferences

50

Memberships & accreditations

1,500

Copier rental & expense

428

RMA sponsored events

25

Liability insurance

1,215

Telephone and internet service

104

Less expenses capitalized to development in progress Total operating expenses Operating gain/(loss)

57,484 (57,484)

Nonoperating Revenues (Expenses) Vehicle registration revenues

2,374,150

Interest income

114,366

Amortization of bond insurance

(1,332)

Interest expense

(825,074)

Total nonoperating revenues (expenses) Decrease in net assets before capital contributions Change in net assets

1,662,110 1,604,626 1,604,626

Net assets at beginning of year

(24,838,085)

Net assets at end of November 2016

$ (23,233,459)

*decimals not shown on above amounts source: gl 291 ran 01/09/17 for November 2016

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ALAMO REGIONAL MOBILITY AUTHORITY Schedule of Budgetary Compliance and Change to Net Assets AS OF NOVEMBER 30, 2016

(unaudited) Original Budget Operating Revenue Refunds

$ Total Operating Revenue

Operating Expense Salary regular Social security Medicare Life insurance Health insurance Unemployment insurance Workers compensation Retirement Less expenses capitalized to development in progress Subtotal

November Actuals

-

$

November Budget

-

$

-

Variance

$

-

YTD Actual

YTD Budget

$

$

-

-

YTD Variance

$

-

253,935 14,617 4,123 505 24,413 508 1,319 33,266

21,489 982 291 42 2,035 37 109 2,803

21,161 1,218 344 42 2,034 42 110 2,772

(328) 236 53 (1) 5 1 (31)

41,694 2,020 564 82 4,069 71 216 5,446

42,323 2,436 687 84 4,069 85 220 5,544

629 416 123 2 14 4 98

332,686

27,788

27,723

(65)

54,162

55,448

1,285

Subtotal

6,000 1,500 1,000 8,500

50 50

500 125 83 708

50 50

1,000 250 167 1,417

950 250 167 1,367

Auditing services Professional services Contracted services Banking fees Legal services Printing and binding Membership fees Accreditation & certification Marketing and advertisement Copier rental & expense RMA sponsored events Indemnification expense Administrative service fee Liability insurance Telephone and internet service Repairs and maintenance - computer software Subtotal

35,000 50,000 6,000 6,800 80,000 2,000 4,500 100 1,000 2,570 500 500 500 3,000 700 1,500 194,670

214 1,215 1,429

4,167 500 567 6,667 167 375 8 83 214 42 42 42 250 58 125 13,307

1,500 428 25 1,215 104 3,272

8,333 1,000 1,133 13,333 333 750 17 167 428 83 83 83 500 117 250 26,610

8,333 1,000 1,133 13,333 333 (750) 17 167 58 83 83 (715) 13 250 23,338

Subtotal

2,000 500 1,000 3,500

-

167 42 83 292

167 42 83 292

-

333 83 167 583

333 83 167 583

Total Operating Expense

539,356

29,267

42,030

12,763

57,484

84,058

26,573

Discretionary -training/cert/dev-regist Discretionary - mileage & parking Discretionary - transportation

Office supplies Postage Minor equipment & machinery

Nonoperating Revenues (Expenses) Vehicle registration revenues Interest income Amortization of bond insurance Interest expense Total nonoperating revenues Increase in net assets Capital contributions Net assets at beginning of month Net assets at end of November 2016

16,000,000 (8,125) (5,031,600) $ 10,960,275

1,193,260 1,333,333 58,734 (655) (677) (405,773) (419,300) 845,566 $ 913,356 $ 816,299 816,299 (24,049,758) $ (23,233,459)

*decimals not shown on above amounts source: gl 291 ran 01/09/17 for November 2016

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450 125 83 658 4,167 500 567 6,667 167 375 8 83 42 42 42 (965) 58 125 11,878

(140,073) 2,374,150 2,666,667 58,734 114,366 22 (1,332) (1,354) 13,527 (825,074) (838,600) (67,790) $ 1,662,110 $ 1,826,713 $

(292,517) 114,366 22 13,526 (164,603)


ALAMO REGIONAL MOBILITY AUTHORITY BALANCE SHEET AS OF DECEMBER 31, 2016 (unaudited)

Assets Current Assets Cash & Cash Equivalents Investments Interest Receivable Accounts Receivable Prepaid Asset-Bond Insurance Construction in Progress Total Assets Liabilities Accrued Payroll Accrued Liabilities Loans Payable Long Term Debt Premium/Discount Payable TxDOT FAA 1 TxDOT FAA 2 TxDOT FAA 3 TxDOT FAA 5 Accrued Interest Deferred Revenue TxDOT ARMA Grant2 Total Liabilities

November 30, 2016

$

$

Unrestricted Total Net Position Total Liabilities and Net Position

53,202,141 $ 55,131,931 15,658 1,180,890 235,687 25,439,991 135,206,298 $

$

Net Position Investment in Capital Assets, Net of Related Debt

$

Change

31,016 -

$

December 31, 2016

(9,092,535) $ 7,478,265 (937) (665) 25,197 (1,590,675) $

44,109,606 62,610,196 14,721 1,180,890 235,022 25,465,188 133,615,623

- $ -

31,016 -

114,425,000 21,950,110 913,890 4,542,185 128,714 12,390,000 2,272,335

(365,835) (2,063,325)

114,425,000 21,584,275 913,890 4,542,185 128,714 12,390,000 209,010

1,786,507 158,439,757

(2,429,160)

1,786,507 156,010,597

13,828,640

23,078

13,851,718

(37,062,099) (23,233,459)

815,407 838,485

(36,246,692) (22,394,974)

(1,590,675) $

133,615,623

135,206,298 $

*decimals not shown on above amounts source:  gl 291 ran 01/09/17 for DECEMBER 2017

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Alamo Regional Mobility Authority San Antonio, Texas Statement of Revenues, Expenses, and Changes in Net Assets AS OF DECEMBER 31, 2016

(unaudited) Operating Revenues Refund prior year expense

$ Total operating revenues

-

Operating Expenses Payroll and payroll related expenses

81,500

Travel and conferences

90

Legal services

8,815

Memberships & accreditations

1,500

Copier rental & expense

643

RMA sponsored events

25

Liability insurance

1,215

Telephone and internet service

156

Less expenses capitalized to development in progress

-

Total operating expenses

93,944

Operating gain/(loss)

(93,944)

Nonoperating Revenues (Expenses) Vehicle registration revenues

3,601,840

Interest income

174,951

Amortization of bond insurance

(1,997)

Interest expense

(1,237,739) Total nonoperating revenues (expenses)

2,537,055

Decrease in net assets before capital contributions

2,443,111

Capital contributions

-

Change in net assets

2,443,111

Net assets at beginning of year

(24,838,085)

Net assets at end of December 2016

$

*decimals not shown on above amounts source: gl 291 ran 01/09/17 for DECEMBER 2017

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(22,394,974)


ALAMO REGIONAL MOBILITY AUTHORITY Schedule of Budgetary Compliance and Change to Net Assets AS OF DECEMBER 31, 2016

(unaudited) Original Budget Operating Revenue Refunds

$ Total Operating Revenue

Operating Expense Salary regular Social security Medicare Life insurance Health insurance Unemployment insurance Workers compensation Retirement Less expenses capitalized to development in progress Subtotal

December Actuals -

$

December Budget -

$

-

Variance

YTD Actual

YTD Budget

$

$

$

-

-

-

YTD Variance $

-

253,935 14,617 4,123 505 24,413 508 1,319 33,266

21,002 1,086 285 41 2,034 35 109 2,747

21,161 1,218 344 42 2,034 42 110 2,772

159 132 59 1 7 1 25

62,695 3,106 849 123 6,103 106 325 8,193

63,484 3,654 1,031 126 6,103 127 330 8,317

789 548 182 3 21 5 124

332,686

27,339

27,723

384

81,500

83,172

1,671

Subtotal

6,000 1,500 1,000 8,500

40 40

500 125 83 708

460 125 83 668

90 90

1,500 375 250 2,125

1,410 375 250 2,035

Auditing services Professional services Contracted services Banking fees Legal services Printing and binding Membership fees Accreditation & certification Marketing and advertisement Copier rental & expense RMA sponsored events Indemnification expense Administrative service fee Liability insurance Telephone and internet service Repairs and maintenance - computer software Subtotal

35,000 50,000 6,000 6,800 80,000 2,000 4,500 100 1,000 2,570 500 500 500 3,000 700 1,500 194,670

8,815 215 52 9,082

4,167 500 567 6,667 167 375 8 83 214 42 42 42 250 58 125 13,307

8,815 1,500 643 25 1,215 156 12,354

12,500 1,500 1,700 20,000 500 1,125 25 250 643 125 125 125 750 175 375 39,918

12,500 1,500 1,700 11,185 500 (375) 25 250 100 125 125 (465) 19 375 27,564

Subtotal

2,000 500 1,000 3,500

-

167 42 83 292

167 42 83 292

-

500 125 250 875

500 125 250 875

Total Operating Expense

539,356

36,461

42,030

5,569

93,944

126,090

32,145

Discretionary -training/cert/dev-regist Discretionary - mileage & parking Discretionary - transportation

Office supplies Postage Minor equipment & machinery

Nonoperating Revenues (Expenses) Vehicle registration revenues Interest income Amortization of bond insurance Interest expense Total nonoperating revenues (Expenses) Increase in net assets Capital contributions Total Increase in net assets Net assets at beginning of month Net assets at end of December 2016

16,000,000 (8,125) (5,031,600) 10,960,275

4,167 500 567 (2,148) 167 375 8 83 (1) 42 42 42 250 6 125 4,225

3,601,840 4,000,000 1,227,690 1,333,333 (105,643) 60,585 60,585 174,951 (665) (677) 12 (1,997) (2,031) (412,664) (419,300) 6,636 (1,237,739) (1,257,900) 874,946 $ 913,356 $ (38,410) $ 2,537,055 $ 2,740,069 $ 838,485 838,485 (23,233,459) $ (22,394,974)

*decimals not shown on above amounts source: gl 291 ran 01/09/17 for DECEMBER 2017

3-10

(398,160) 174,951 34 20,161 (203,014)


ALAMO REGIONAL MOBILITY AUTHORITY BALANCE SHEET AS OF JANUARY 31, 2017 (unaudited)

Assets Current Assets Cash & Cash Equivalents Investments Interest Receivable Accounts Receivable Prepaid Asset-Bond Insurance Construction in Progress Total Assets Liabilities Accrued Payroll Loans Payable Long Term Debt Premium/Discount Payable TxDOT FAA 1 TxDOT FAA 2 TxDOT FAA 3 TxDOT FAA 5 Accrued Interest Deferred Revenue TxDOT ARMA Grant2 Total Liabilities

December 31, 2016

$

January 31, 2017

$

44,109,606 $ 62,610,196 14,721 1,180,890 235,022 25,465,188 133,615,623 $

1,003,631 $ 53,220 0 (665) (9,261,902) (8,205,716) $

45,113,237 62,663,416 14,721 1,180,890 234,357 16,203,286 125,409,907

$

31,016 $

190 $

31,206

Net Position Investment in Capital Assets, Net of Related Debt Unrestricted Total Net Position Total Liabilities and Net Position

Change

$

114,425,000 21,584,275 913,890 4,542,185 128,714 12,390,000 209,010

(650,686) 501,446

114,425,000 20,933,589 913,890 4,542,185 128,714 12,390,000 710,456

1,786,507 156,010,597

(149,050)

1,786,507 155,861,547

13,851,718

(8,178,026)

5,673,692

(36,246,692) (22,394,974)

121,360 (8,056,666)

(36,125,332) (30,451,640)

133,615,623 $

(8,205,716) $

125,409,907

*decimals not shown on above amounts source:  gl 291 ran 02/06/17 for JANUARY 2017

3-11


Alamo Regional Mobility Authority San Antonio, Texas Statement of Revenues, Expenses, and Changes in Net Assets AS OF JANUARY 31, 2017

(unaudited) Operating Revenues Refund prior year expense

$ Total operating revenues

-

Operating Expenses Payroll and payroll related expenses

108,998

Travel and conferences

90

Legal services

8,815

Memberships & accreditations

3,700

Copier rental & expense

857

RMA sponsored events

54

Liability insurance

1,215

Telephone and internet service

208

Supplies and postage

486 Total operating expenses

124,423

Operating gain/(loss)

(124,423)

Nonoperating Revenues (Expenses) Vehicle registration revenues

4,714,780

Interest income

243,723

Amortization of bond insurance

(2,662)

Interest expense

(1,352,406) Total nonoperating revenues (expenses)

3,603,435

Increase in net assets before capital contributions

3,479,012

Capital contributions

-

Change in net assets

3,479,012

Net assets at beginning of year

(33,930,652)

Net assets at end of January 2017

$

*decimals not shown on above amounts source: gl 291 ran 02/06/17 for JANUARY 2017

3-12

(30,451,640.00)


ALAMO REGIONAL MOBILITY AUTHORITY Schedule of Budgetary Compliance and Change to Net Assets AS OF JANUARY 31, 2017

(unaudited) Original Budget Operating Revenue Refunds

$ Total Operating Revenue

Operating Expense Salary regular Social security Medicare Life insurance Health insurance Unemployment insurance Workers compensation Retirement Less expenses capitalized to development in progress Subtotal

January Actuals -

$

January Budget -

$

Variance

-

$

-

YTD Actual

YTD Budget

$

$

-

-

YTD Variance $

-

253,935 14,617 4,123 505 24,413 508 1,319 33,266

21,183 1,039 286 40 2,035 37 108 2,771

21,161 1,218 344 42 2,034 42 110 2,772

(22) 179 58 2 (1) 5 2 1

83,877 4,145 1,135 163 8,138 143 433 10,964

84,645 4,872 1,374 168 8,138 169 440 11,089

768 727 239 5 26 7 125

332,686

27,499

27,723

224

108,998

110,895

1,896

Subtotal

6,000 1,500 1,000 8,500

-

500 125 83 708

500 125 83 708

90 90

2,000 500 333 2,833

1,910 500 333 2,743

Auditing services Professional services Contracted services Banking fees Legal services Printing and binding Membership fees Accreditation & certification Marketing and advertisement Copier rental & expense RMA sponsored events Indemnification expense Administrative service fee Liability insurance Telephone and internet service Repairs and maintenance - computer software Subtotal

35,000 50,000 6,000 6,800 80,000 2,000 4,500 100 1,000 2,570 500 500 500 3,000 700 1,500 194,670

2,200 214 29 52 2,495

4,167 500 567 6,667 167 375 8 83 214 42 42 42 250 58 125 13,307

4,167 500 567 6,667 167 (1,825) 8 83 13 42 42 250 6 125 10,812

8,815 3,700 857 54 1,215 208 14,849

16,667 2,000 2,267 26,667 667 1,500 33 333 857 167 167 167 1,000 233 500 53,225

16,667 2,000 2,267 17,852 667 (2,200) 33 333 113 167 167 (215) 25 500 38,376

Subtotal

2,000 500 1,000 3,500

486 486

167 42 83 292

(319) 42 83 (194)

486 486

667 167 333 1,167

181 167 333 681

Total Operating Expense

539,356

30,480

42,030

124,423

168,120

43,696

Discretionary -training/cert/dev-regist Discretionary - mileage & parking Discretionary - transportation

Office supplies Postage Minor equipment & machinery

Nonoperating Revenues (Expenses) Vehicle registration revenues Interest income Amortization of bond insurance Interest expense Total nonoperating revenues (Expenses) Increase in net assets Capital contributions Total Increase in net assets Net assets at beginning of month Net assets at end of January 2017

16,000,000 (8,125) (5,031,600) 10,960,275

11,550

(220,393) 4,714,780 5,333,333 1,112,940 1,333,333 68,772 68,772 243,723 (665) (677) 12 (2,662) (2,708) (114,666) (419,300) 304,634 (1,352,406) (1,677,200) 1,066,381 $ 913,356 $ 153,025 $ 3,603,435 $ 3,653,425 $ 1,035,901 1,035,901 (31,487,541) $ (30,451,640)

*decimals not shown on above amounts source: gl 291 ran 02/06/17 for JANUARY 2017

3-13

(618,553) 243,723 46 324,794 (49,990)


Project Progress Report Project: Alamo RMA General Engineering Consultant Purchase Order No. 185948 Work Authorization No. 03, Evans Road Invoice No. 04-60208-DS-003 Invoice Period: December 1, 2016 – December 31, 2016

═══════════════════════════════════════════ 1) Status of Work 

Project Administration and Coordination: o Monthly Invoicing and progress report o Attended progress meeting on 12/13/16

Environmental Services o Coordination with sub consultant o Performed GA site visit

Surveying Services

Geotechnical Engineering Services o Submitted draft report o Responded to and addressed comments

Utility Coordination Services o Coordination and data collection o Developed utility reference file for design plans

Subsurface Utility Engineering (SUE) Services o Obtained records o Performed Level B SUE and updated cadd file

Roadway Design Services o Established roadway geometry o Developed preliminary roadway model o Determined appropriate pavement section o Developed preliminary schematic

Drainage Design Services o Revised existing data o Developed HEC Ras Models o Provide preliminary analysis for proposed structures o Evaluated options for bridge vs. culvert at structure #2

Traffic, Signing and Pavement Marking Services

2) Work scheduled to be performed during next month o Begin preparation of draft hydraulic report. o Provide traffic control concept o Develop cross sections o Progress schematic o Develop preliminary estimate o Identify potential utilities in project limits

3-14


Project Progress Report Project: Alamo RMA General Engineering Consultant Purchase Order No. 185948 Work Authorization No. 03, Evans Road Invoice No. 05-60208-DS-003 Invoice Period: January 1, 2017 – January 31, 2017

═══════════════════════════════════════════ 1) Status of Work 

Project Administration and Coordination: o Monthly Invoicing and progress report o Attended progress meeting on 1/10/17

Environmental Services o Completed preliminary Geologic Assessment within ROW

Surveying Services

Geotechnical Engineering Services o Submitted revised draft report

Utility Coordination Services

Subsurface Utility Engineering (SUE) Services

Traffic Control Plan Services o Developed conceptual traffic control plan roll plots for 30% submittal

Roadway Design Services o Refined roadway design and preliminary roadway model o Progressed preliminary schematic o Developed preliminary cross sections o Prepared preliminary construction schedule for 30% submittal

Drainage Design Services

Traffic, Signing and Pavement Marking Services

2) Work scheduled to be performed during next month o Identify potential utilities in project limits o Perform QAQC on 30% deliverables o 30% submittal

3-15


ARMA Mothly Status Report Foster Road Phase III Date: January 17, 2017

Work Authorization No. 3 30% Complete Project: Foster Road Limits: IH-10 to FM 1346 Status of Plan set:  Submit 30% Design. Previous months progress:  3rd Progress Meeting.  Survey 95% Complete.  Geotechnical Engineering underway for pavement design. o Draft Report Submitted  SUE work complete.  Environmental work complete.  Continue design. Projected work for this month:  Continue 60% Design.  30% Design review meeting (Date not scheduled)  Public Meeting #1 (March 2, 2017) Outstanding Issues/Action Items:  ROE Update. o All ROE received.

Contact: Chris Trevino, P.E. Phone Number: 210-335-7076 Email Address: christopher.trevino@bexar.org

Project No.: 8636-02 Prepared By: Pape-Dawson Engineers, Inc. Dan Thoma, P.E.

3-16


ARMA Mothly Status Report Foster Road Phase III Date: February 7, 2017

Work Authorization No. 3 30% Complete Project: Foster Road Limits: IH-10 to FM 1346 Status of Plan set:  Submit 30% Design. Previous months progress:  3rd Progress Meeting.  Survey 95% Complete.  Geotechnical Engineering underway for pavement design. o Draft Report Submitted  SUE work complete.  Environmental work complete.  Continue design. Projected work for this month:  Continue 60% Design.  30% Design review meeting (Date not scheduled)  Public Meeting #1 (March 2, 2017) Outstanding Issues/Action Items:  ROE Update. o All ROE received.

Contact: Chris Trevino, P.E. Phone Number: 210-335-7076 Email Address: christopher.trevino@bexar.org

Project No.: 8636-02 Prepared By: Pape-Dawson Engineers, Inc. Dan Thoma, P.E.

3-17


ALAMO REGIONAL MOBILITY AUTHORITY COUNTY OF BEXAR

Project: Fischer Road Phase II – Non‐Tolled (BC01) Location Map Precinct: 1 Limits: From IH 35 to Somerset Road Scope: Reconstruct the existing two‐lane roadway to a two‐lane roadway consisting of one 12‐foot travel lane and four‐foot shoulder in each direction with drainage improvements. Status: Currently in design (Bexar Co. funded) Consultant: LNV, Inc. ARMA Funding: $4,097,065 (Construction) Est. Letting Date: September 2017

Project: Old FM 471/Talley Road – Non‐Tolled (BC02) Precinct: 1 Limits (Old FM 471): Culebra Road (FM 471) to Culebra Road (FM 471) Scope (Old FM 471): Reconstruct the existing roadway from an existing two‐lane rural roadway to a two‐lane roadway configuration west of Talley Road and a three‐ lane roadway configuration east of Talley Road. Limits (Talley Road): Culebra Road (FM 471) to Old Talley Road Scope (Talley Road): Expand roadway from an existing two‐lane rural roadway to various sections including a three‐lane roadway configuration south of Old FM 471 and a five‐lane roadway configuration north of Old FM 471. Status: Currently in design (Bexar Co. funded) Consultant: Dannenbaum Engr. ARMA Funding: $500,000 (ROW) $10,000,000 (Construction) Est. Letting Date: November 2017

3-18

Location Map


ALAMO REGIONAL MOBILITY AUTHORITY COUNTY OF BEXAR

Project: Talley Road Phase I – Non‐Tolled (BC03) Location Map Precinct: 1 Limits: Potranco Road (FM 1957) to Wiseman Scope: Expand from an existing two‐lane rural roadway to a four‐lane urban roadway consisting of two 12‐foot travel lanes in each direction, a median, curb, and sidewalk. Status: Currently in design (Bexar Co. funded) Consultant: CP&Y, Inc. ARMA Funding: $1,000,000 (ROW) $12,500,000 (Construction) Est. Letting Date: March 2018

Project: Watson Road Phase II – Non‐Tolled (BC04) Precinct: 1 Limits: SW Verano to 4,900 feet south Scope: Reconstruct the existing two‐lane rural roadway to two 12‐foot travel lanes with six‐foot shoulders in each direction for improved connectivity and safety. Status: Currently in planning Consultant: TBD ARMA Funding: $873,300 (Design) $2,911,000 (Construction) Est. Letting Date: June 2019

3-19

Location Map


ALAMO REGIONAL MOBILITY AUTHORITY COUNTY OF BEXAR

Project: West Military Drive – Non‐Tolled (BC05) Location Map Precinct: 1 Limits: 0.1 mile west of Pinafore St. to Loop 1604 Scope: Reconstruct the existing roadway with 12‐foot lanes, a raised median, four‐foot shoulders, curb, and full‐width sidewalks from 0.1 mile west of Pinafore St. to Westcreek Oaks Drive and mill and overlay the existing roadway from Westcreek Oaks drive to Loop 1604 Status: Currently in planning Consultant: TBD ARMA Funding: $702,000 (Design) $2,340,000 (Construction) Est. Letting Date: September 2018

Project: Blanco Road Phase II – Non‐Tolled (BC06) Precinct: 3 Limits: West Oak Estates Drive to Borgfeld Road Scope: Expand from an existing two‐lane rural roadway to a four‐lane roadway consisting of two 12‐foot travel lanes with six‐foot shoulders in each direction, a raised median, curb and sidewalk on the northbound side. Status: Currently in design Consultant: CP&Y, Inc. ARMA Funding: $4,401,000 (Design) $2,934,000 (Construction) Est. Letting Date: November 2018

3-20

Location Map


ALAMO REGIONAL MOBILITY AUTHORITY COUNTY OF BEXAR

Project: Evans Road Phase I – Non‐Tolled (BC07) Precinct: 3 Limits: Bulverde Road to TPC Parkway Scope: Expand from an existing two‐lane roadway to a four‐lane roadway consisting of two 12‐foot travel lanes with four‐foot shoulders in each direction. Status: Currently in design (Bexar Co. funded) Consultant: CDS Muery ARMA Funding: $10,100,000 (Construction) Est. Letting Date: October 2017

Location Map

Project: Evans Road Phase II – Non‐Tolled (BC08) Location Map Precinct: 3 Limits: TPC Parkway to Hanging Oak Scope: Expand from an existing two‐lane roadway to a four‐lane roadway consisting of two 12‐foot travel lanes with four‐foot shoulders in each direction. Status: Currently in design Consultant: HNTB ARMA Funding: $2,200,000 (Design) $7,500,000 (Construction) Est. Letting Date: May 2018

3-21


ALAMO REGIONAL MOBILITY AUTHORITY COUNTY OF BEXAR

Project: Candlemeadow – Non‐Tolled (BC09) Location Map Precinct: 4 Limits: Binz‐Engleman to Foster Road Scope: Reconstruct the existing roadway including two twelve‐foot travel lanes, six‐ foot shoulders, curb and full width sidewalks for improved connectivity and safety. Status: Currently in planning Consultant: TBD ARMA Funding: $1,100,000 (Design) $3,771,176 (Construction)

Est. Letting Date: November 2019

Project: Foster Road Phase III – Non‐Tolled (BC10) Precinct: 4 Limits: IH 10 to Houston Street (FM 1346) Scope: Expand from an existing two‐lane roadway to a four‐lane roadway consisting of two 12‐foot travel lanes with six foot shoulders in each direction. Status: Currently in design Consultant: Pape Dawson Munoz ARMA Funding: $2,295,000 (Design) $7,650,000 (Construction) Est. Letting Date: April 2018

3-22

Location Map


ALAMO REGIONAL MOBILITY AUTHORITY COUNTY OF BEXAR

Project: Loop 1604 South – Non‐Tolled (TxDOT01) Location Map This project will be delivered in partnership with the Texas Department of Transportation.

Precinct: 1 Limits: US 281 to FM 1303 Scope: Expand from an existing two‐lane roadway to a four‐lane roadway consisting of two 12‐foot travel lanes and 10‐foot shoulders in each direction. Status: Currently in planning ARMA Funding: $10,000,000 (Half of Construction) Est. Letting Date: January 2018

Project: FM 471 – Non‐Tolled (TxDOT02) This project will be delivered in partnership with the Texas Department of Transportation.

Precinct: 2 Limits: Old FM 471 East to SH 211 Scope: Expand from an existing three‐lane roadway to a four‐lane roadway consisting of two 12‐foot travel lanes in each direction, turn lanes, bike lanes, and sidewalks. Status: Currently in planning ARMA Funding: $10,500,000 (Half of Construction) Est. Letting Date: January 2020 3-23

Location Map


ALAMO REGIONAL MOBILITY AUTHORITY COUNTY OF BEXAR

Project: FM 1516 – Non‐Tolled (TxDOT03) Location Map This project will be delivered in partnership with the Texas Department of Transportation.

Precinct: 4 Limits: FM 78 to IH 10 Scope: Expand from an existing two‐lane roadway to a four‐lane roadway consisting of two 12‐foot travel lanes in each direction, turn lanes, bike lanes, and sidewalks. Status: Currently in planning ARMA Funding: $11,750,000 (Half of Construction) Est. Letting Date: January 2021

Project: Loop 1604 West – Non‐Tolled (TxDOT825) Location Map This project will be delivered in partnership with the Texas Department of Transportation.

Precinct: 1 Limits: Potranco Rd (FM 1957) to US 90 Scope: Expand from an existing four‐lane divided roadway to a full expressway section with main lanes and frontage roads. Status: Currently in Construction ARMA Funding: $70,000,000 (Construction) Est. Construction End: August 2019

3-24


BOARD OF DIRECTORS RAD WEAVER CHAIR

GAVINO RAMOS

DAVID STARR

VICE CHAIR

SECRETARY/TREASURER

RAMIRO CAVAZOS

LOU MILLER

JOHN MONTFORD

WALTER SERNA

DAVID SMITH EXECUTIVE DIRECTOR

Board Memorandum To: From: Copies: Date:

Alamo RMA Board of Directors David Smith, Executive Director File Thursday, February 23, 2017

Agenda Item 4: Approval of the 1st Quarterly Investment Report for FY 2016-17 in accordance with Section 2256.023(a) of the Texas Public Funds Investment Act. Background: Section 2256.023 (a) of the Texas Public Funds Investment Act (PFIA) requires that investment reports be filed with the governing body on a quarterly basis each fiscal year. Attached is the quarterly investment report for the 1st quarter of FY 2016-17. The weighted average yield (WAY) at the end of the quarter was 75 bps. The weighted average maturity at the end of the quarter was 159 days. Total investment income earned over the quarter was $181,033. This included $50,013 in interest income on two sweep accounts that the Alamo RMA utilizes and $131,020 in earned income on Share Certificates (CD’s) and Corporate Commercial Paper (CP) that the Alamo RMA holds. Recommended Motion: Approval of the 1st Quarterly Investment Report for FY 2016-17 in accordance with Section 2256.023(a) of the Texas Public Funds Investment Act.

4-1


2 Fiscal Assessment Applicable: Type: Category: Funding Source: Dollar Amount Associated with Item: Current Budget Amount :

☐Yes ☐ Revenue ☐ Project N/A N/A N/A

Coordinated by: Verified by:

John Bownds Seth McCabe

☒ No ☐ Expense ☐ Indirect ☐ Other: _______________

Comments: There is no fiscal impact associated with this item.

4-2


4-3


4-4


4-5


4-6


4-7


4-8


4-9


4-10


4-11


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4-17


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4-22


4-23


BOARD OF DIRECTORS RAD WEAVER CHAIR

GAVINO RAMOS

DAVID STARR

VICE CHAIR

SECRETARY/TREASURER

RAMIRO CAVAZOS

LOU MILLER

JOHN MONTFORD

WALTER SERNA

DAVID SMITH EXECUTIVE DIRECTOR

Board Memorandum To: From: Copies: Date:

Alamo RMA Board of Directors David Smith, Executive Director File Thursday, February 23, 2017

Agenda Item 5: Discussion and appropriate action regarding approval of the Blanco Road Phase II Advance Funding Agreement and a Resolution. Background: In March of 2015, the Alamo Area Metropolitan Planning Organization (MPO) issued a call for projects, announcing that approximately $100 million would be made available for eligible Surface Transportation Program – Metropolitan Mobility (STP-MM) projects. The Alamo Regional Mobility Authority (ARMA) submitted the Blanco Road Phase II project for consideration and the project was selected to receive $11.7 million in federal STP-MM funding. In order to receive STP-MM funds, ARMA must enter into an Advance Funding Agreement with the State to define the roles and responsibilities of each party for use of the funds and delivery of the Project. Approval of a Resolution authorizing ARMA to enter into the Agreement is also required. Recommended Motion: Approval of the Advance Funding Agreement for a STP-MM Expansion Project and Resolution for Blanco Road Phase II.

5-1


2 Fiscal Assessment Applicable: Type: Category: Funding Source: Dollar Amount Associated with Item: Current Budget Amount :

☒Yes ☐ No ☐ Revenue ☒ Expense ☒ Project ☐ Indirect ☐ Other: _______________ Capital Budget – VRF Projects (Debt) $178,369 $7,335,000

Coordinated by: Verified by:

Chris Trevino John Bownds

Comments: Funding for the VRF Project BC06 Blanco Road Phase II was included in the FY 2016-17 Capital Budget. The Capital Budget incorporated $179,124,541 in VRF projects that were funded by the issuance of Vehicle Registration Fee Revenue Bonds. The Blanco Road Phase II project budget is $7,335,000.

5-2


CSJ #_0915-12-585_ District #___15-San Antonio_ Code Chart 64 #__60113_____ Project:_On Blanco Road From West Oak Estates to Borgfeld Federal Highway Administration CFDA Title:_Highway Planning and Construction CFDA No.:__20.205_____ Not Research and Development

STATE OF TEXAS

§

COUNTY OF TRAVIS

§ ADVANCE FUNDING AGREEMENT For A STP – MM EXPANSION PROJECT (OFF SYSTEM)

THIS AGREEMENT is made by and between the State of Texas, acting by and through the Texas Department of Transportation called the “State”, and the Alamo Regional Mobility Authority (ARMA), acting by and through its duly authorized officials, called the “Local Government.” WITNESSETH WHEREAS, federal law establishes federally funded programs for transportation improvements to implement its public purposes; and WHEREAS, the Texas Transportation Code, Sections 201.103 and 222.052 establish that the State shall design, construct and operate a system of highways in cooperation with local governments; and WHEREAS, federal and state laws require local governments to meet certain contract standards relating to the management and administration of State and federal funds; and WHEREAS, the Texas Transportation Commission passed Minute Order Number 114670, authorizing the State to undertake and complete a highway improvement generally described as expansion from 2 to 4 lane divided roadway with raised median, bike lanes, sidewalks, curbs and drainage called the “Project”; and, WHEREAS, the Governing Body of the Local Government has approved entering into this agreement by resolution or ordinance dated ______________, 20__, which is attached to and made a part of this agreement as Attachment “A” for the improvement covered by this agreement. A map showing the Project location appears in Attachment “B,” which is attached to and made a part of this agreement. NOW, THEREFORE, in consideration of the premises and of the mutual covenants and agreements of the parties, to be by them respectively kept and performed as set forth in this agreement, it is agreed as follows:

AFA-AFA_LongGen

Page 1 of 16 5-3

Revised 10/18/2016


CSJ #_0915-12-585_ District #___15-San Antonio_ Code Chart 64 #__60113_____ Project:_On Blanco Road From West Oak Estates to Borgfeld Federal Highway Administration CFDA Title:_Highway Planning and Construction CFDA No.:__20.205_____ Not Research and Development

AGREEMENT 1. Period of the Agreement This agreement becomes effective when signed by the last party whose signing makes the agreement fully executed. This agreement shall remain in effect until the Project is completed or unless terminated as provided below. 2. Scope of Work Expansion from 2 to 4 lane divided roadway with raised median, bike lanes, sidewalks, curbs and drainage on Blanco Road from West Oak Estates to Borgfeld. 3. Local Project Sources and Uses of Funds A. The total estimated cost of the Project is shown in the Project Budget – Attachment “C”, which is attached to and made a part of this agreement. The expected cash contributions from the Federal or State government, the Local Government, or other parties are shown in Attachment “C”. The State will pay for only those project costs that have been approved by the Texas Transportation Commission. The State and the Federal Government will not reimburse the Local Government for any work performed before the federal spending authority is formally obligated to the Project by the Federal Highway Administration. After federal funds have been obligated, the State will send to the Local Government a copy of the formal documentation showing the obligation of funds including federal award information. The Local Government is responsible for 100% of the cost of any work performed under its direction or control before the federal spending authority is formally obligated. B. If the Local Government will perform any work under this contract for which reimbursement will be provided by or through the State, the Local Government must complete training before federal spending authority is obligated. Training is complete when at least one individual who is working actively and directly on the Project successfully completes and receives a certificate for the course entitled Local Government Project Procedures and Qualification for the Texas Department of Transportation. The Local Government shall provide the certificate of qualification to the State. The individual who receives the training certificate may be an employee of the Local Government or an employee of a firm that has been contracted by the Local Government to perform oversight of the Project. The State in its discretion may deny reimbursement if the Local Government has not designated a qualified individual to oversee the Project. C. The Project cost estimate shows how necessary resources for completing the Project will be provided by major cost categories. These categories may include but are not limited to: (1) costs of real property; (2) costs of utility work; (3) costs of environmental assessment and remediation; (4) cost of preliminary engineering and design; (5) cost of construction and construction management; and (6) any other local project costs.

AFA-AFA_LongGen

Page 2 of 16 5-4

Revised 10/18/2016


CSJ #_0915-12-585_ District #___15-San Antonio_ Code Chart 64 #__60113_____ Project:_On Blanco Road From West Oak Estates to Borgfeld Federal Highway Administration CFDA Title:_Highway Planning and Construction CFDA No.:__20.205_____ Not Research and Development

D. The State will be responsible for securing the Federal and State share of the funding required for the development and construction of the local Project. If the Local Government is due funds for expenses incurred, these funds will be reimbursed to the Local Government on a cost basis. E. The Local Government will be responsible for all non-federal or non-state participation costs associated with the Project, otherwise provided for in this agreement or approved otherwise in an amendment to this agreement. A Special Approval has been granted by the State, the Local Government shall be responsible for overruns in excess of the amount to be paid by the Local Government. F. Prior to the performance of any engineering review work by the State, the Local Government will pay to the State the amount specified in Attachment C. At a minimum, this amount shall equal the Local Government’s funding share for the estimated cost of preliminary engineering for the Project. At least sixty (60) days prior to the date set for receipt of the construction bids, the Local Government shall remit its remaining financial share for the State’s estimated construction oversight and construction cost. G. Whenever funds are paid by the Local Government to the State under this agreement, the Local Government shall remit a check or warrant made payable to the “Texas Department of Transportation.” The check or warrant shall be deposited by the State and managed by the State. The Local Government may elect to utilize the States Automated Clearing House (ACH) system for Electronic Transfer of funds to the Texas Comptroller of Public Accounts Federal Reserve Clearing Account, in lieu of a check or warrant. The funds may only be applied by the State to the Project. H. Upon completion of the Project, the State will perform an audit of the Project costs. Any funds due by the Local Government, the State, or the Federal government will be promptly paid by the owing party. If after final Project accounting any excess funds remain, those funds may be applied by the State to the Local Government’s contractual obligations to the State under another advance funding agreement with approval by appropriate personnel of the Local Government. I. The State will not pay interest on any funds provided by the Local Government. J. If a waiver has been granted, the State will not charge the Local Government for the indirect costs the State incurs on the local Project, unless this agreement is terminated at the request of the Local Government prior to completion of the Project. K. If the Project has been approved for a specified percentage or a “periodic payment” nonstandard funding or payment arrangement under 43 TAC §15.52, the budget in Attachment C will clearly state the specified percentage or the periodic payment schedule. L. If the Local government is an Economically Disadvantaged County (EDC) and if the State has approved adjustments to the standard financing arrangement, this agreement reflects those adjustments. M. A Special Approval has been granted by the State so that the Local Government bears the responsibility for paying cost overruns, the Local Government shall make payment to the State within thirty (30) days from the receipt of the State’s written notification of those amounts.

AFA-AFA_LongGen

Page 3 of 16 5-5

Revised 10/18/2016


CSJ #_0915-12-585_ District #___15-San Antonio_ Code Chart 64 #__60113_____ Project:_On Blanco Road From West Oak Estates to Borgfeld Federal Highway Administration CFDA Title:_Highway Planning and Construction CFDA No.:__20.205_____ Not Research and Development

N. The state auditor may conduct an audit or investigation of any entity receiving funds from the State directly under this contract or indirectly through a subcontract under this contract. Acceptance of funds directly under this contract or indirectly through a subcontract under this contract acts as acceptance of the authority of the state auditor, under the direction of the legislative audit committee, to conduct an audit or investigation in connection with those funds. An entity that is the subject of an audit or investigation must provide the state auditor with access to any information the state auditor considers relevant to the investigation or audit. O. Payment under this contract beyond the end of the current fiscal biennium is subject to availability of appropriated funds. If funds are not appropriated, this contract shall be terminated immediately with no liability to either party. P. The Local Government is authorized to submit requests for reimbursement by submitting the original of an itemized invoice in a form and containing all items required by the State no more frequently than monthly, and no later than ninety (90) days after costs are incurred. If the Local Government submits invoices more than ninety (90) days after the costs are incurred, and if federal funding is reduced as a result, the State shall have no responsibility to reimburse the Local Government for those costs. Q. The State will not execute the contract for the construction of the Project until the required funding has been made available by the Local Government in accordance with this agreement. 4. Termination of this Agreement This agreement shall remain in effect until the project is completed and accepted by all parties, unless: A. The agreement is terminated in writing with the mutual consent of the parties; B. The agreement is terminated by one party because of a breach, in which case any cost incurred because of the breach shall be paid by the breaching party; C. The Local Government elects not to provide funding after the completion of preliminary engineering, specifications, and estimates (PS&E) and the Project does not proceed because of insufficient funds, in which case the Local Government agrees to reimburse the State for its reasonable actual costs incurred during the Project; or D. The Project is inactive for thirty-six (36) months or longer and no expenditures have been charged against federal funds, in which case the State may in its discretion terminate this agreement. 5. Amendments Amendments to this agreement due to changes in the character of the work, terms of the agreement, or responsibilities of the parties relating to the Project may be enacted through a mutually agreed upon, written amendment. 6. Remedies This agreement shall not be considered as specifying the exclusive remedy for any agreement default, but all remedies existing at law and in equity may be availed of by either party to this agreement and shall be cumulative. AFA-AFA_LongGen

Page 4 of 16 5-6

Revised 10/18/2016


CSJ #_0915-12-585_ District #___15-San Antonio_ Code Chart 64 #__60113_____ Project:_On Blanco Road From West Oak Estates to Borgfeld Federal Highway Administration CFDA Title:_Highway Planning and Construction CFDA No.:__20.205_____ Not Research and Development

7. Utilities The Local Government shall be responsible for the adjustment, removal, or relocation of utility facilities in accordance with applicable State laws, regulations, rules, policies, and procedures, including any cost to the State of a delay resulting from the Local Government’s failure to ensure that utility facilities are adjusted, removed, or relocated before the scheduled beginning of construction. The Local Government will not be reimbursed with federal or state funds for the cost of required utility work. The Local Government must obtain advance approval for any variance from established procedures. Before a construction contract is let, the Local Government shall provide, at the State’s request, a certification stating that the Local Government has completed the adjustment of all utilities that must be adjusted before construction is completed. 8. Environmental Assessment and Mitigation Development of a transportation project must comply with the National Environmental Policy Act and the National Historic Preservation Act of 1966, which require environmental clearance of federal-aid projects. A. The Local Government is responsible for the identification and assessment of any environmental problems associated with the development of a local project governed by this agreement. B. The Local Government is responsible for the cost of any environmental problem’s mitigation and remediation. C. The Local Government is responsible for providing any public meetings or public hearings required for development of the environmental assessment. Public hearings will not be held prior to the approval of project schematic. D. The Local Government is responsible for the preparation of the NEPA documents required for the environmental clearance of this Project. E. Before the advertisement for bids, the Local Government shall provide to the State written documentation from the appropriate regulatory agency or agencies that all environmental clearances have been obtained. 9. Compliance with Texas Accessibility Standards and ADA All parties to this agreement shall ensure that the plans for and the construction of all projects subject to this agreement are in compliance with the Texas Accessibility Standards (TAS) issued by the Texas Department of Licensing and Regulation, under the Architectural Barriers Act, Article 9102, Texas Civil Statutes. The TAS establishes minimum accessibility requirements to be consistent with minimum accessibility requirements of the Americans with Disabilities Act (P.L. 101-336) (ADA).

AFA-AFA_LongGen

Page 5 of 16 5-7

Revised 10/18/2016


CSJ #_0915-12-585_ District #___15-San Antonio_ Code Chart 64 #__60113_____ Project:_On Blanco Road From West Oak Estates to Borgfeld Federal Highway Administration CFDA Title:_Highway Planning and Construction CFDA No.:__20.205_____ Not Research and Development

10. Architectural and Engineering Services The Local Government has responsibility for the performance of architectural and engineering services. The engineering plans shall be developed in accordance with the applicable State’s Standard Specifications for Construction and Maintenance of Highways, Streets and Bridges and the special specifications and special provisions related to it. For projects on the state highway system, the design shall, at a minimum conform to applicable State manuals. For projects not on the state highway system, the design shall, at a minimum, conform to applicable American Association of State Highway and Transportation Officials design standards. In procuring professional services, the parties to this agreement must comply with federal requirements cited in 23 CFR Part 172 if the project is federally funded and with Texas Government Code 2254, Subchapter A, in all cases. Professional contracts for federally funded projects must conform to federal requirements, specifically including the provision for participation by Disadvantaged Business Enterprises (DBEs), ADA, and environmental matters. 11. Construction Responsibilities A. The Local Government shall advertise for construction bids, issue bid proposals, receive and tabulate the bids, and award and administer the contract for construction of the Project. Administration of the contract includes the responsibility for construction engineering and for issuance of any change orders, supplemental agreements, amendments, or additional work orders that may become necessary subsequent to the award of the construction contract. In order to ensure federal funding eligibility, projects must be authorized by the State prior to advertising for construction. B. The Local Government will use its approved contract letting and award procedures to let and award the construction contract. C. Upon completion of the Project, the party constructing the Project will issue and sign a “Notification of Completion” acknowledging the Project’s construction completion. D. For federally funded contracts, the parties to this agreement will comply with federal construction requirements cited in 23 CFR Part 635 and with requirements cited in 23 CFR Part 633, and shall include the latest version of Form “FHWA-1273” in the contract bidding documents. If force account work will be performed, a finding of cost effectiveness shall be made in compliance with 23 CFR 635, Subpart B. 12. Project Maintenance The Local Government shall be responsible for maintenance of locally owned roads after completion of the work and the State shall be responsible for maintenance of state highway system after completion of the work if the work was on the state highway system, unless otherwise provided for in existing maintenance agreements with the Local Government. 13. Right of Way and Real Property A. Right of way and real property acquisition shall be the responsibility of the Local Government. Title to right of way and other related real property must be acceptable to the State before funds may be expended for the improvement of the right of way or real property. AFA-AFA_LongGen

Page 6 of 16 5-8

Revised 10/18/2016


CSJ #_0915-12-585_ District #___15-San Antonio_ Code Chart 64 #__60113_____ Project:_On Blanco Road From West Oak Estates to Borgfeld Federal Highway Administration CFDA Title:_Highway Planning and Construction CFDA No.:__20.205_____ Not Research and Development

B. If the Local Government is the owner of any part of the Project site under this agreement, the Local Government shall permit the State or its authorized representative access to occupy the site to perform all activities required to execute the work. C. All parties to this agreement will comply with and assume the costs for compliance with all the requirements of Title II and Title III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, Title 42 U.S.C.A. Section 4601 et seq., including those provisions relating to incidental expenses incurred by the property owners in conveying the real property to the Local Government, and benefits applicable to the relocation of any displaced person as defined in 49 CFR Section 24.2(g). Documentation to support such compliance must be maintained and made available to the State and its representatives for review and inspection. D. The Local Government shall assume all costs and perform necessary requirements to provide any necessary evidence of title or right of use in the name of the Local Government to the real property required for development of the Project. The evidence of title or rights shall be acceptable to the State, and be free and clear of all encroachments. The Local Government shall secure and provide easements and any needed rights of entry over any other land needed to develop the Project according to the approved Project plans. The Local Government shall be responsible for securing any additional real property required for completion of the Project. E. In the event real property is donated to the Local Government after the date of the State’s authorization, the Local Government will provide all documentation to the State regarding fair market value of the acquired property. The State will review the Local Government’s appraisal, determine the fair market value and credit that amount towards the Local Government’s financial share. If donated property is to be used as a funding match, it may not be provided by the Local Government. The State will not reimburse the Local Government for any real property acquired before execution of this agreement and the obligation of federal spending authority. F. The Local Government shall prepare real property maps, property descriptions, and other data as needed to properly describe the real property and submit them to the State for approval prior to the Local Government acquiring the real property. Tracings of the maps shall be retained by the Local Government for a permanent record. G. The Local Government agrees to make a determination of property values for each real property parcel by methods acceptable to the State and to submit to the State a tabulation of the values so determined, signed by the appropriate Local Government representative. The tabulations shall list the parcel numbers, ownership, acreage and recommended compensation. Compensation shall be shown in the component parts of land acquired, itemization of improvements acquired, damages (if any) and the amounts by which the total compensation will be reduced if the owner retains improvements. This tabulation shall be accompanied by an explanation to support the determined values, together with a copy of information or reports used in calculating all determined values. Expenses incurred by the Local Government in performing this work may be eligible for reimbursement after the Local Government has received written authorization by the State to proceed with determination of real property values. The State will review the data submitted and may base its reimbursement for parcel acquisitions on these values. AFA-AFA_LongGen

Page 7 of 16 5-9

Revised 10/18/2016


CSJ #_0915-12-585_ District #___15-San Antonio_ Code Chart 64 #__60113_____ Project:_On Blanco Road From West Oak Estates to Borgfeld Federal Highway Administration CFDA Title:_Highway Planning and Construction CFDA No.:__20.205_____ Not Research and Development

H. Reimbursement for real property costs will be made to the Local Government for real property purchased in an amount not to exceed eighty percent (80%) of the cost of the real property purchased in accordance with the terms and provisions of this agreement. Reimbursement will be in an amount not to exceed eighty percent (80%) of the State’s predetermined value of each parcel, or the net cost of the parcel, whichever is less. In addition, reimbursement will be made to the Local Government for necessary payments to appraisers, expenses incurred in order to assure good title, and costs associated with the relocation of displaced persons and personal property as well as incidental expenses. I. If the Project requires the use of real property to which the Local Government will not hold title, a separate agreement between the owners of the real property and the Local Government must be executed prior to execution of this agreement. The separate agreement must establish that the Project will be dedicated for public use for a period of not less than 10 (ten) years after completion. The separate agreement must define the responsibilities of the parties as to the use of the real property and operation and maintenance of the Project after completion. The separate agreement must be approved by the State prior to its execution. A copy of the executed agreement shall be provided to the State. 14. Notices All notices to either party shall be delivered personally or sent by certified or U.S. mail, postage prepaid, addressed to that party at the following address: Local Government:

State:

Director of Engineering & Operations Alamo Regional Mobility Authority c/o Bexar County Public Works Department 233 N. Pecos La Trinidad, Suite 420 San Antonio, Texas 78207

Legal Documents: Director of Contract Services Texas Department of Transportation 125 E. 11th Street Austin, Texas 78701 Billing and Inquiries: Director of Transportation Planning and Development Texas Department of Transportation 4615 NW Loop 410 San Antonio, Texas 78229-5126

All notices shall be deemed given on the date delivered in person or deposited in the mail, unless otherwise provided by this agreement. Either party may change the above address by sending written notice of the change to the other party. Either party may request in writing that notices shall be delivered personally or by certified U.S. mail, and that request shall be carried out by the other party. AFA-AFA_LongGen

Page 8 of 16 5-10

Revised 10/18/2016


CSJ #_0915-12-585_ District #___15-San Antonio_ Code Chart 64 #__60113_____ Project:_On Blanco Road From West Oak Estates to Borgfeld Federal Highway Administration CFDA Title:_Highway Planning and Construction CFDA No.:__20.205_____ Not Research and Development

15. Legal Construction If one or more of the provisions contained in this agreement shall for any reason be held invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provisions and this agreement shall be construed as if it did not contain the invalid, illegal, or unenforceable provision. 16. Responsibilities of the Parties The State and the Local Government agree that neither party is an agent, servant, or employee of the other party and each party agrees it is responsible for its individual acts and deeds as well as the acts and deeds of its contractors, employees, representatives, and agents. 17. Ownership of Documents Upon completion or termination of this agreement, all documents prepared by the State shall remain the property of the State. All data prepared under this agreement shall be made available to the State without restriction or limitation on their further use. All documents produced or approved or otherwise created by the Local Government shall be transmitted to the State in the form of photocopy reproduction on a monthly basis as required by the State. The originals shall remain the property of the Local Government. At the request of the State, the Local Government shall submit any information required by the State in the format directed by the State. 18. Compliance with Laws The parties shall comply with all federal, state, and local laws, statutes, ordinances, rules and regulations, and the orders and decrees of any courts or administrative bodies or tribunals in any manner affecting the performance of this agreement. When required, the Local Government shall furnish the State with satisfactory proof of this compliance. 19. Sole Agreement This agreement constitutes the sole and only agreement between the parties and supersedes any prior understandings or written or oral agreements respecting the agreement’s subject matter. 20. Cost Principles In order to be reimbursed with federal funds, the parties shall comply with the Cost Principles established in 2 CFR 200 that specify that all reimbursed costs are allowable, reasonable, and allocable to the Project. 21. Procurement and Property Management Standards The parties shall adhere to the procurement standards established in Title 49 CFR §18.36 and with the property management standard established in Title 49 CFR §18.32.

AFA-AFA_LongGen

Page 9 of 16 5-11

Revised 10/18/2016


CSJ #_0915-12-585_ District #___15-San Antonio_ Code Chart 64 #__60113_____ Project:_On Blanco Road From West Oak Estates to Borgfeld Federal Highway Administration CFDA Title:_Highway Planning and Construction CFDA No.:__20.205_____ Not Research and Development

22. Inspection of Books and Records The parties to this agreement shall maintain all books, documents, papers, accounting records, and other documentation relating to costs incurred under this agreement and shall make such materials available to the State, the Local Government, and, if federally funded, the Federal Highway Administration (FHWA), and the U.S. Office of the Inspector General, or their duly authorized representatives for review and inspection at its office during the contract period and for four (4) years from the date of completion of work defined under this contract or until any impending litigation, or claims are resolved. Additionally, the State, the Local Government, and the FHWA and their duly authorized representatives shall have access to all the governmental records that are directly applicable to this agreement for the purpose of making audits, examinations, excerpts, and transcriptions. 23. Civil Rights Compliance A. Compliance with Regulations: The Local Government will comply with the Acts and the Regulations relative to Nondiscrimination in Federally-assisted programs of the U.S. Department of Transportation (USDOT), the Federal Highway Administration (FHWA), as they may be amended from time to time, which are herein incorporated by reference and made part of this agreement. B. Nondiscrimination: The Local Government, with regard to the work performed by it during the contract, will not discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors, including procurement of materials and leases of equipment. The Local Government will not participate directly or indirectly in the discrimination prohibited by the Acts and the Regulations, including employment practices when the contract covers any activity, project, or program set forth in Appendix B of 49 CFR Part 21. C. Solicitations for Subcontracts, Including Procurement of Materials and Equipment: In all solicitations either by competitive bidding or negotiation made by the Local Government for work to be performed under a subcontract, including procurement of materials or leases of equipment, each potential subcontractor or supplier will be notified by the Local Government of the Local Government’s obligations under this contract and the Acts and Regulations relative to Nondiscrimination on the grounds of race, color, or national origin. D. Information and Reports: The Local Government will provide all information and reports required by the Acts, the Regulations, and directives issued pursuant thereto, and will permit access to its books, records, accounts, other sources of information, and facilities as may be determined by the State or the FHWA to be pertinent to ascertain compliance with such Acts, Regulations or directives. Where any information required of the Local Government is in the exclusive possession of another who fails or refuses to furnish this information, the Local Government will so certify to the State or the Federal Highway Administration, as appropriate, and will set forth what efforts it has made to obtain the information.

AFA-AFA_LongGen

Page 10 of 16 5-12

Revised 10/18/2016


CSJ #_0915-12-585_ District #___15-San Antonio_ Code Chart 64 #__60113_____ Project:_On Blanco Road From West Oak Estates to Borgfeld Federal Highway Administration CFDA Title:_Highway Planning and Construction CFDA No.:__20.205_____ Not Research and Development

E. Sanctions for Noncompliance: In the event of the Local Government's noncompliance with the Nondiscrimination provisions of this contract, the State will impose such contract sanctions as it or the FHWA may determine to be appropriate, including, but not limited to: a. withholding of payments to the Local Government under the contract until the Local Government complies and/or b. cancelling, terminating, or suspending of the contract, in whole or in part. F. Incorporation of Provisions: The Local Government will include the provisions of paragraphs (A) through (F) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the Acts, the Regulations and directives issued pursuant thereto. The Local Government will take such action with respect to any subcontract or procurement as the State or the FHWA may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, that if the Local Government becomes involved in, or is threatened with, litigation with a subcontractor or supplier because of such direction, the Local Government may request the State to enter into such litigation to protect the interests of the State. In addition, the Local Government may request the United States to enter into such litigation to protect the interests of the United States. 24. Disadvantaged Business Enterprise (DBE) Program Requirements A. The parties shall comply with the Disadvantaged Business Enterprise Program requirements established in 49 CFR Part 26. B. The Local Government shall adopt, in its totality, the State’s federally approved DBE program. C. The Local Government shall set an appropriate DBE goal consistent with the State’s DBE guidelines and in consideration of the local market, project size, and nature of the goods or services to be acquired. The Local Government shall have final decision-making authority regarding the DBE goal and shall be responsible for documenting its actions. D. The Local Government shall follow all other parts of the State’s DBE program referenced in TxDOT Form 2395, Memorandum of Understanding Regarding the Adoption of the Texas Department of Transportation’s Federally-Approved Disadvantaged Business Enterprise by Entity, and attachments found at web address http://ftp.dot.state.tx.us/pub/txdot-info/bop/dbe/mou/mou_attachments.pdf. E. The Local Government shall not discriminate on the basis of race, color, national origin, or sex in the award and performance of any U.S. Department of Transportation (DOT)assisted contract or in the administration of its DBE program or the requirements of 49 CFR Part 26. The Local Government shall take all necessary and reasonable steps under 49 CFR Part 26 to ensure non-discrimination in award and administration of DOT-assisted contracts. The State’s DBE program, as required by 49 CFR Part 26 and as approved by DOT, is incorporated by reference in this agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as a violation of this agreement. Upon notification to the Local Government of its failure to carry out its approved program, the State may impose sanctions as provided for under 49 CFR Part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et seq.). AFA-AFA_LongGen

Page 11 of 16 5-13

Revised 10/18/2016


CSJ #_0915-12-585_ District #___15-San Antonio_ Code Chart 64 #__60113_____ Project:_On Blanco Road From West Oak Estates to Borgfeld Federal Highway Administration CFDA Title:_Highway Planning and Construction CFDA No.:__20.205_____ Not Research and Development

F. Each contract the Local Government signs with a contractor (and each subcontract the prime contractor signs with a sub-contractor) must include the following assurance: The contractor, sub-recipient, or sub-contractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of DOTassisted contracts. Failure by the contractor to carry out these requirements is a material breach of this agreement, which may result in the termination of this agreement or such other remedy as the recipient deems appropriate. 25. Debarment Certifications The parties are prohibited from making any award at any tier to any party that is debarred or suspended or otherwise excluded from or ineligible for participation in Federal Assistance Programs under Executive Order 12549, “Debarment and Suspension.” By executing this agreement, the Local Government certifies that it and its principals are not currently debarred, suspended, or otherwise excluded from or ineligible for participation in Federal Assistance Programs under Executive Order 12549 and further certifies that it will not do business with any party, to include principals, that is currently debarred, suspended, or otherwise excluded from or ineligible for participation in Federal Assistance Programs under Executive Order 12549. The parties to this contract shall require any party to a subcontract or purchase order awarded under this contract to certify its eligibility to receive federal funds and, when requested by the State, to furnish a copy of the certification. 26. Lobbying Certification In executing this agreement, each signatory certifies to the best of that signatory’s knowledge and belief, that: A. No federal appropriated funds have been paid or will be paid by or on behalf of the parties to any person for influencing or attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. B. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with federal contracts, grants, loans, or cooperative agreements, the signatory for the Local Government shall complete and submit the Federal Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.

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CSJ #_0915-12-585_ District #___15-San Antonio_ Code Chart 64 #__60113_____ Project:_On Blanco Road From West Oak Estates to Borgfeld Federal Highway Administration CFDA Title:_Highway Planning and Construction CFDA No.:__20.205_____ Not Research and Development

C. The parties shall require that the language of this certification shall be included in the award documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and all sub-recipients shall certify and disclose accordingly. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Title 31 U.S.C. ยง1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. 27. Insurance If this agreement authorizes the Local Government or its contractor to perform any work on State right of way, before beginning work the entity performing the work shall provide the State with a fully executed copy of the State's Form 1560 Certificate of Insurance verifying the existence of coverage in the amounts and types specified on the Certificate of Insurance for all persons and entities working on State right of way. This coverage shall be maintained until all work on the State right of way is complete. If coverage is not maintained, all work on State right of way shall cease immediately, and the State may recover damages and all costs of completing the work. 28. Federal Funding Accountability and Transparency Act Requirements A. Any recipient of funds under this agreement agrees to comply with the Federal Funding Accountability and Transparency Act (FFATA) and implementing regulations at 2 CFR Part 170, including Appendix A. This agreement is subject to the following award terms: http://www.gpo.gov/fdsys/pkg/FR-2010-09-14/pdf/2010-22705.pdf and http://www.gpo.gov/fdsys/pkg/FR-2010-09-14/pdf/2010-22706.pdf. B. The Local Government agrees that it shall: 1. Obtain and provide to the State a System for Award Management (SAM) number (Federal Acquisition Regulation, Part 4, Sub-part 4.11) if this award provides more than $25,000 in Federal funding. The SAM number may be obtained by visiting the SAM website whose address is: https://www.sam.gov/portal/public/SAM/ 2. Obtain and provide to the State a Data Universal Numbering System (DUNS) number, a unique nine-character number that allows Federal government to track the distribution of federal money. The DUNS may be requested free of charge for all businesses and entities required to do so by visiting the Dun & Bradstreet (D&B) on-line registration website http://fedgov.dnb.com/webform; and 3. Report the total compensation and names of its top five (5) executives to the State if: i. More than 80% of annual gross revenues are from the Federal government, and those revenues are greater than $25,000,000; and ii. The compensation information is not already available through reporting to the U.S. Securities and Exchange Commission.

AFA-AFA_LongGen

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Revised 10/18/2016


CSJ #_0915-12-585_ District #___15-San Antonio_ Code Chart 64 #__60113_____ Project:_On Blanco Road From West Oak Estates to Borgfeld Federal Highway Administration CFDA Title:_Highway Planning and Construction CFDA No.:__20.205_____ Not Research and Development

29. Single Audit Report A. The parties shall comply with the requirements of the Single Audit Act of 1984, P.L. 98502, ensuring that the single audit report includes the coverage stipulated in 2 CFR 200. B. If threshold expenditures of $750,000 or more are met during the fiscal year, the Local Government must submit a Single Audit Report and Management Letter (if applicable) to TxDOT's Compliance Division, 125 East 11th Street, Austin, TX 78701 or contact TxDOT’s Compliance Division at singleaudits@txdot.gov. C. If expenditures are less than the threshold during the Local Government's fiscal year, the Local Government must submit a statement to TxDOT's Compliance Division as follows: "We did not meet the $______ expenditure threshold and therefore, are not required to have a single audit performed for FY ______." D. For each year the project remains open for federal funding expenditures, the Local Government will be responsible for filing a report or statement as described above. The required annual filing shall extend throughout the life of the agreement, unless otherwise amended or the project has been formally closed out and no charges have been incurred within the current fiscal year. 30. Pertinent Non-Discrimination Authorities During the performance of this contract, the Local Government, for itself, its assignees, and successors in interest agree to comply with the following nondiscrimination statutes and authorities; including but not limited to: A. Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21. B. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects). C. Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), as amended, (prohibits discrimination on the basis of sex). D. Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.) as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27. E. The Age Discrimination Act of 1975, as amended, (49 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age). F. Airport and Airway Improvement Act of 1982, (49 U.S.C. Chapter 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex). G. The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal-aid recipients, subrecipients and contractors, whether such programs or activities are Federally funded or not).

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Revised 10/18/2016


CSJ #_0915-12-585_ District #___15-San Antonio_ Code Chart 64 #__60113_____ Project:_On Blanco Road From West Oak Estates to Borgfeld Federal Highway Administration CFDA Title:_Highway Planning and Construction CFDA No.:__20.205_____ Not Research and Development

H. Titles II and III of the Americans with Disabilities Act, which prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38. I. The Federal Aviation Administration’s Nondiscrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex). J. Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures nondiscrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations. K. Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, the parties must take reasonable steps to ensure that LEP persons have meaningful access to the programs (70 Fed. Reg. at 74087 to 74100). L. Title IX of the Education Amendments of 1972, as amended, which prohibits the parties from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq.).

31. Signatory Warranty Each signatory warrants that the signatory has necessary authority to execute this agreement on behalf of the entity represented.

AFA-AFA_LongGen

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Revised 10/18/2016


CSJ #_0915-12-585_ District #___15-San Antonio_ Code Chart 64 #__60113_____ Project:_On Blanco Road From West Oak Estates to Borgfeld Federal Highway Administration CFDA Title:_Highway Planning and Construction CFDA No.:__20.205_____ Not Research and Development

THIS AGREEMENT IS EXECUTED by the State and the Local Government in duplicate.

THE LOCAL GOVERNMENT _________________________________ Signature _________________________________ Typed or Printed Name Director of Engineering & Operations ____ Title _________________________________ Date

THE STATE OF TEXAS _________________________________ Kenneth Stewart Director of Contract Services Texas Department of Transportation _________________________________ Date

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Revised 10/18/2016


CSJ #_0915-12-585_ District #___15-San Antonio_ Code Chart 64 #__60113_____ Project:_On Blanco Road From West Oak Estates to Borgfeld Federal Highway Administration CFDA Title:_Highway Planning and Construction CFDA No.:__20.205_____ Not Research and Development

ATTACHMENT A RESOLUTION OR ORDINANCE

AFA-AFA_LongGen

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Attachment A


CSJ #_0915-12-585_ District #___15-San Antonio_ Code Chart 64 #__60113_____ Project:_On Blanco Road From West Oak Estates to Borgfeld Federal Highway Administration CFDA Title:_Highway Planning and Construction CFDA No.:__20.205_____ Not Research and Development

ATTACHMENT B LOCATION MAP SHOWING PROJECT

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Attachment B


CSJ #_0915-12-585_ District #___15-San Antonio_ Code Chart 64 #__60113_____ Project:_On Blanco Road From West Oak Estates to Borgfeld Federal Highway Administration CFDA Title:_Highway Planning and Construction CFDA No.:__20.205_____ Not Research and Development

ATTACHMENT C PROJECT BUDGET Costs will be allocated based on 80% Federal funding and 20% Local government funding until the federal funding reaches the maximum obligated amount. The Local government will then be responsible for 100% of the costs. Total Estimated Cost

Description Engineering/Environmental (by Local Government) Right of Way (by Local Government) Construction (by Local Governemnt)(based on 10% over low bid amount per MPO policy) Construction Engineering (by Local Governement)(based on 11% of low bid amount per MPO policy) Subtotal Preliminary Environmental Direct State Direct State Costs Cost (20%) 11%

$79,024

Right of Way Direct State Costs (20%) Engineering Direct State Costs (40%) Utility Direct State Costs (20%)

Construction Direct State Costs (0.56%) Indirect State Costs (5.27%) Subtotal TOTAL

Federal Participation

State Participation Local Participation

%

Cost

%

Cost

%

Cost

$718,401

0%

$0

0%

$0

100%

$718,401

$0

80%

$0

0%

$0

20%

$0

$16,127,359

80%

$12,901,887

0%

$0

20%

$3,225,472

$1,612,736

80%

$1,290,189

0%

$0

20%

$322,547

$18,458,495

$14,192,075

$0

$4,266,419

$15,805

0%

$0

0%

$0

100%

$15,805

$15,805

0%

$0

0%

$0

100%

$15,805

$31,610

0%

$0

0%

$0

100%

$31,610

$15,805

0%

$0

0%

$0

100%

$15,805

$99,345

0%

$0

0%

$0

100%

$99,345

$972,763 $1,151,131 $19,609,626

0%

$0 $0 $14,192,075

100% $972,763 $972,763 $972,763

0%

$0 $178,369 $4,444,788

Initial payment by the Local Government to the State: $178,369 Payment by the Local Government to the State before construction: $0 Estimate total payment by the Local Government to the State: $178,369 This is an estimate. The final amount of Local Government participation will be based on actual costs.

AFA-AFA_LongGen

Page 1 of 1 5-21

Attachment C


GENERAL MEETING OF THE BOARD OF DIRECTORS OF THE ALAMO REGIONAL MOBILITY AUTHORITY RESOLUTION NO. 17-01 RELATING TO THE BLANCO ROAD PHASE II PROJECT ADVANCE FUNDING AGREEMENT FOR A STP-MM EXPANSION PROJECT WHEREAS, the ALAMO REGIONAL MOBILITY AUTHORITY (“Alamo RMA”) has identified the necessity to improve Blanco Road from West Oak Estates to Borgfeld Drive to include expansion of the road from two to four lanes with a raised median, bike lanes, curb, sidewalk, and drainage improvements; and WHEREAS, the TEXAS TRANSPORTATION COMMISSION passed Minute Order 114670 that provides for the development of, and funding for the Blanco Road Phase II improvements; and WHEREAS, an ADVANCE FUNDING AGREEMENT FOR A STP-MM EXPANSION PROJECT (“AFA”) has been prepared that sets forth acceptable terms and conditions of Federal, State and Local participation for the development and construction of the Project; NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the Alamo RMA hereby approves entering into this AFA made between the State of Texas, acting by and through the Texas Department of Transportation and the Alamo RMA. Adopted by the Board of Directors of the Alamo Regional Mobility Authority on the 23rd day of February, 2017. Submitted and reviewed by:

Approved:

____________________________ David L. Smith Executive Director Alamo Regional Mobility Authority

____________________________ James Conrad “Rad” Weaver Chairman, Board of Directors Alamo Regional Mobility Authority Resolution No. 17-01 Date Passed: February 23, 2017

5-22


BOARD OF DIRECTORS RAD WEAVER CHAIR

GAVINO RAMOS

DAVID STARR

VICE CHAIR

SECRETARY/TREASURER

RAMIRO CAVAZOS

LOU MILLER

JOHN MONTFORD

WALTER SERNA

DAVID SMITH EXECUTIVE DIRECTOR

Board Memorandum To: From: Copies: Date:

Alamo RMA Board of Directors David Smith, Executive Director File Thursday, February 23, 2017

Agenda Item 6: Discussion and appropriate action regarding approval of CP&Y’s Engineering Services Agreement for Professional Engineering Services related to the Blanco Road Phase II Project. Background: On June 30th, the Alamo Regional Mobility Authority (ARMA) issued a Request for Qualifications (RFQ) for Professional Engineering Services for Blanco Road Phase II. Statements of Qualifications (SOQs) were due August 19th. On October 27th, the Board of Directors directed staff to negotiate with CP&Y to provide the requested services. The scope of work includes the preparation of Plans, Specifications, and Estimate (PS&E), preparation of Bidding Documents, and the performance of Construction Phase Services. Recommended Motion: Approval of CP&Y’s Engineering Services Agreement for Professional Engineering Services related to the Blanco Road Phase II Project for a Not-to-Exceed amount of $2,041,644.

6-1


2 Fiscal Assessment Applicable: Type: Category: Funding Source: Dollar Amount Associated with Item: Current Budget Amount :

☒Yes ☐ No ☐ Revenue ☒ Expense ☒ Project ☐ Indirect ☐ Other: _______________ Capital Budget – VRF Projects (Debt) $2,041,644 $7,335,000

Coordinated by: Verified by:

Chris Trevino John Bownds

Comments: Funding for the VRF Project BC06 Blanco Road Phase II was included in the FY 2016-17 Capital Budget. The Capital Budget incorporated $179,124,541 in VRF projects that were funded by the issuance of Vehicle Registration Fee Revenue Bonds. The Blanco Road Phase II project budget is $7,335,000.

6-2


BOARD OF DIRECTORS RAD WEAVER CHAIR

GAVINO RAMOS

DAVID STARR

VICE CHAIR

SECRETARY/TREASURER

RAMIRO CAVAZOS

LOU MILLER

JOHN MONTFORD

WALTER SERNA

DAVID SMITH EXECUTIVE DIRECTOR

Board Memorandum To: From: Copies: Date:

Alamo RMA Board of Directors David Smith, Executive Director File Thursday, February 23, 2017

Agenda Item 7: Discussion of the West Military Drive Request for Qualifications. Background: Alamo RMA staff will present an overview of the West Military Drive Vehicle Registration Fee Project Request for Qualifications (RFQ) for Professional Engineering Services. The proposed project will reconstruct West Military Drive from 0.1 mile west of Pinafore Street to Westcreek Oaks and mill and overlay West Military Drive from Westcreek Oaks to Loop 1604. Recommended Motion: No action is required of the Board on this item.

7-1


2 Fiscal Assessment Applicable: Type: Category: Funding Source: Dollar Amount Associated with Item: Current Budget Amount :

☐Yes ☐ Revenue ☐ Project N/A N/A N/A

Coordinated by: Verified by:

Chris Trevino Renee Green

☒ No ☐ Expense ☐ Indirect ☐ Other: _______________

Comments: There is no fiscal impact associated with this item.

7-2


BOARD OF DIRECTORS RAD WEAVER CHAIR

GAVINO RAMOS

DAVID STARR

VICE CHAIR

SECRETARY/TREASURER

RAMIRO CAVAZOS

LOU MILLER

JOHN MONTFORD

WALTER SERNA

DAVID SMITH EXECUTIVE DIRECTOR

Board Memorandum To: From: Copies: Date:

Alamo RMA Board of Directors David Smith, Executive Director File Thursday, February 23, 2017

Agenda Item 8: Citizens’ Communications. Citizens must sign the register to speak. Individuals may sign up to speak on any item on the agenda. Individuals interested in speaking must sign up to speak prior to the item being placed in consideration before the Board of Directors. Speakers are allotted no more than three (3) minutes to speak and time is not transferable between the speakers. Any comments, which do not address a specific agenda item, must be made during the Citizens’ Communications portion of the agenda, provided the individual has signed up to speak prior to this period starting.

8-1


BOARD OF DIRECTORS RAD WEAVER CHAIR

GAVINO RAMOS

DAVID STARR

VICE CHAIR

SECRETARY/TREASURER

RAMIRO CAVAZOS

LOU MILLER

JOHN MONTFORD

WALTER SERNA

DAVID SMITH EXECUTIVE DIRECTOR

Board Memorandum To: From: Copies: Date:

Alamo RMA Board of Directors David Smith, Executive Director File Thursday, February 23, 2017

Agenda Item 9: Executive Session. Pursuant to Chapter 551, Subchapter D, Texas Government Code At any time during the meeting of the Alamo RMA Board of Directors, the Board may meet in executive session for consultation concerning attorney-client matters (real estate, litigation, contracts, personnel, and security) under Chapter 551 of the Texas Government Code. a. Section 551.071. Consultation with Attorney - Consultation with, and advice from legal counsel concerning pending/contemplated litigation, including but not limited to Aquifer Guardians in Urban Areas v. United States Federal Highway Administration et. al, settlement offers and negotiations, and other legal issues. b. Section 551.072. Deliberation Regarding Real Property - Discussion of real property purchase, exchange, lease, license, gift, donation, and/or negotiated settlement, including property to be acquired for right-of-way. c. Section 551.074. Personnel Matters - Deliberation concerning the appointment, employment, reassignment, evaluation, duties, discipline, and/or dismissal of personnel.

9-1

Alamo Regional Mobility Authority Board of Directors Agenda Meeting Packet for February 23, 2017