SchoolofEnergy-MinutesMarch232011

Set/ Rep Meeting Minutes of the School of Energy Wednesday, March 23rd, 2011

Chair: Andrew Io, Chair of the School of Energy

Set/Tech Reps: Helen Chen

Vince Rafer

Eric Clegg

Steve Mousseau

Denis Dobrozdravich

Thomas Sheldon

Amy Erskine

Stepan Brian

Emil Jurica

Jack Wang

Brent Matthews

Ya Li Wu

Jason Nguyen Nam David Paydar Staff:

Olesea Zadoinova

Guest Speakers: Christina Batstone, Advocate Coordinator, advocate@bcitsa.ca Maggie Ross, Director of Student Judicial Affairs, mross@bcit.ca

3.1 Meeting called to order

The Chair person, Andrew Io, calls meeting to order at 2.30 pm 3.2 Guest Speakers

Guest speakers Christina Batstone and Maggie Ross introduced to the Set Reps general information about BCIT Students Rights and Responsibilities, the difference between nonacademic Conduct Codes and Academic Conduct Codes. Moreover, it was explained to the Set Rep that BCIT has started a review of the Non-Academic Misconduct (Code of Conduct) policy which deals with things like fighting, theft, vandalism, threatening or disruptive behaviour,

3700 Willingdon Avenue, Burnaby BC | Bus: 604.432.8600 Fax: 604.434.3809 | info@bcitsa.ca | www.bcitsa.ca

harassment and bullying etc. Maggie shared that a key part of the review is gathering student feedback. The set rep shared their experiences and opinions on the following questions (see attached document for complete information):  To what extent are student’s aware of BCIT’s non-academic conduct expectations?  What are students’ expectations for the non-academic misconduct?  What are the most important things to include in a revised Student Non-Academic Conduct Code?  How do students feel in BCIT?  How much control should BCIT have over students’ electronic use in class and on campus (i.e. Using Facebook in class, noise in the library, etc.?).

The following was mentioned by the Set Rep:  the ways policies are communicated makes them hard to read,  non-academic Codes of Conduct is not known by the students, Set Reps advised about the ways of effective introduction of the Code of Conduct (on orientations days, by the help of the instructors, making it accessible on the BCIT website).

Some of the Set Rep proposed the following:     

to implement the code of conduct for the BCIT graduates, to have more awareness of students about the ways of reporting, to prohibit weapons on campus, to make security reports more accurate, to clarify the definition of destructive behaviour in and outside the class (in the hallways, in the library…)

Over the summer, Maggie will use this information, as well as feedback from faculty and staff, to shape the new policy. In the fall, Maggie and Christina will follow up with the new set reps to get more input. Set Reps are asked to present the questions to their sets and have feedback forwarded to Maggie or Christina.

For any further information or for feedback regarding Code of Conduct please contact Maggie Ross at maggie_ross@bcit.ca or 604-431-4972, or Christina Batstone at advocate@bcitsa.ca at 604-456-1161.

3.3 Unfinished business It was declared the following: MESS and CSCE clubs are going to organize the Engineering Week on Burnaby Campus.

The event will begin on March 30th, 2011 and will include Civil Engineering Shaky Towers

3700 Willingdon Avenue, Burnaby BC | Bus: 604.432.8600 Fax: 604.434.3809 | info@bcitsa.ca | www.bcitsa.ca

Competition, Mechanical Engineering CO2 Car Competition and etc. On March 31st, 2011, students will be able to see Catapult VS Towers Office Supplies Competition and etc. On April 1st 2011, Engineering Week Wrap-Up will take place in the Professors Mugs Pub from 6:00pm till 10:00 pm. For any additional questions or information please contact Kathryn Cleven, MESS, at vicepres.mess@gmail.com.

3.4 New business  Andrew proposed to Set Reps and all BCIT students to apply for the positions of the Chair of Energy or other Students Executives in SA. There were underlined benefits and responsibilities of the Student Executives.

Completed nominations packages must be submitted to the CRO by March 25th, 2011.

Nomination packages will be available online March 14th or in the SA main office. For further information please contact Bev Dosen, administrative assistant of the Student Association at mainoffice@bcitsa.ca, or 604-432-8600. 

Andrew invited Set Rep to participate in the Toon-In Campaign from March 28th-April 1st. The campaign raises money for the BCIT Foundation’s Student Endowment Fund which creates bursaries for students in need.  Sign up to participate by e-mailing Ciara Hamagishi at vppr@bcitsa.ca.  Come by to collect your donation can on Thursday March 24th, Friday March 25th or Monday March 28th in the Uconnect (SE2) or the Great Hall registration booth.  Starting March 28th, collect toonies and other donations over the week by simply shaking your donation can, or get creative to raise money through bake sales or other fund-raisers. Funds can be raised both on and off campus.  On April 1st, drop off you donation can by 6pm to the Uconnect or the SA Council Chambers in SE2 (upstairs from Professor Mugs)  The individual prizes for the top 4 students will be:    

1st $1500 Tuition Voucher 2nd $700 Tuition Voucher!

3rd $400 Tuition Voucher!

4th A pair of tickets to BCIT’s DAA!

3700 Willingdon Avenue, Burnaby BC | Bus: 604.432.8600 Fax: 604.434.3809 | info@bcitsa.ca | www.bcitsa.ca

 All participants will be eligible for a random drawing of prizes, including a helicopter ride, BCIT merchandise, gift certificates and more. 

Andrew asked Set Rep to fill out the Mentorship Survey 2011 for the Set Reps. The Student Association has been offering a mentorship program for the last 2 years in a few schools on campus, and would like to launch a similar program for School of Energy in the 2011/12 year if there is interest for it. This would be organized by the staff of the Student Association, through the Uconnect office. It is fully possible if students want to take a more active role in the organization. Please send the responses for the survey to responses to Amanda Spear at servicesmgr@bcitsa.ca.



The scheduled set rep meeting on May, 2011 is cancelled as consent from Set Reps attended.

3.5

Next Meeting Next Meeting is scheduled for Wednesday, April 20th, 2011 from 2:30pm-3:30pm in Council Chambers.

3.6

Adjournment The Chairperson, Andrew Io, adjourned meeting at 3:30pm.

3700 Willingdon Avenue, Burnaby BC | Bus: 604.432.8600 Fax: 604.434.3809 | info@bcitsa.ca | www.bcitsa.ca

Set Rep Meeting Wednesday, March 23rd, 2011 AGENDA

3.1 Meeting called to order 3.2 Guest Speaker 3.3 Unfinished Business 3.4 New Business  Election  Toon-in  Mentorship Program  Meeting in May 3.5 Settling Next Meeting Time.  April 20th 3.6 Meeting Adjourned

3700 Willingdon Avenue, Burnaby BC | Bus: 604.432.8600 Fax: 604.434.3809 | info@bcitsa.ca | www.bcitsa.ca

3700 Willingdon Avenue, Burnaby BC | Bus: 604.432.8600 Fax: 604.434.3809 | info@bcitsa.ca | www.bcitsa.ca

3700 Willingdon Avenue, Burnaby BC | Bus: 604.432.8600 Fax: 604.434.3809 | info@bcitsa.ca | www.bcitsa.ca

3700 Willingdon Avenue, Burnaby BC | Bus: 604.432.8600 Fax: 604.434.3809 | info@bcitsa.ca | www.bcitsa.ca

Mentorship Survey 2011 for Set-RepsPlease email your answers to Amanda Spear at servicesmgr@bcitsa.ca

1- What program are you taking at BCIT and representing as a set/ class rep?

2- Does your program offer a co-op, practicum, work placement, or similar opportunity?

3- Given the opportunity, would you/ your co-students participate in a mentorship program during your second year at BCIT? 4- Would you/your co-students be willing to commit 2 hours per month to such a program (1 hour face to face, 1 hour email or phone)?

5- If you had access to a mentor, would you/your co-students prefer a mentor to be a peer or someone experienced in your field?

6- Would you/ your co-students prefer to have the mentorship be one to one, or be in a group (example- one mentor to every two students)?

7- Do you see value in a mentorship program? Please explain your answer in a few words.

Thank you for your time!!

Your Student Association

3700 Willingdon Avenue, Burnaby BC | Bus: 604.432.8600 Fax: 604.434.3809 | info@bcitsa.ca | www.bcitsa.ca