4 Council Meeting Minutes October 18, 2010

COUNCIL MEETING M M MINUTES Monday, October 18 8, 2010 Executiv ves:

Rachael Radford, VP Fin nance & Adm ministration L Dan Smith, VP Campus Life Nicola Gard dner, VP of Sttudent Affairss Ciara Hamaagishi, VP Pub blic Relationss & Marketin ng Michal Harrrison, Compu uting & Acaddemic Studiess Chair Dillon Zoln nierczyk, Busiiness Chair Jim Moore, Health Scien nces Chair Andrew Io, Energy Chairr Dom Audettte, Chair of ATC A Brian Harveey, Transporttation, Constrruction & thee Environmen nt Chair

Councilo ors:

Staff:

Tara Johnsoon

Jarrett Raainier

Sharon Loh h

Khashayaar Torabi

Alexander Osipov O

Kathryn C Cleven

Alisa Dalhu uisen

Mat Brow wnell

Daniel Khattkar

Dan Colliins

Kevin Piturra

Jessie Abrraham

Jill Hidalgo

Daniel Ngg

Jennifer Ji

Alex Rinees

George Ko

Lizhi Cheen (Hughes)

Caroline Gaagnon, Directtor

3700 Willingdon W Avenue, Burnaby y BC, V5G 3H2 | Bus: 604.4332.8600 Fax: 6604.434.3809 | www.bcitsaa.ca

Jordan Harrris

Absente ee:

Sean Dwyerr Tristan Han nsen Chris Wood d Guest: 6.1.

Meeting M Callled to Orde er

The Chairrperson, Jordaan Harris is absent a from th he meeting. R Rachael Radfoord, VP Finan nce & Administrration is chairring the meetting on his behalf. Rachaell Radford callled the meetin ng to order att 5:43pm. (29 voting mem mbers).

6.2.

Acceptance A e of the Age enda

It was mo oved that the following f ageenda be accep pted as distribbuted: Moved by: Dan Smith 28/0/1

6.3.

Seconded by: Michaal Harrison

Carrieed

Acceptance A e of the Min nutes

Be it resollved that the minutes m from m October 4, 2010 2 be accep pted with the following change: p.7 change Khashayar Roabi R for Khaashayar Torab bi Moved by: Dan D Smith 29/0/0

6.4

Seconded by: Ciaraa Hamagishi

d carried

Guest G Speak kers

No guest speaker.

37000 Willingdon n Avenue, Burn naby BC, V5G G 3H2 | Bus: 60 04.432.8600 F ax: 604.434.38809 | www.bccitsa.ca

6.5.

Ex xecutive Prrogress Rep port

As submittted 6.6.

Councilor C Fo orum • Poweer outlets in th he Rix – still pending. p • A seco ond responsee was received d from Safety and Securityy regarding th he NE1 parkin ng. This is theiir response: “As the impact is so m minimal I do n not see the neeed for signagge to be posittioned there. Glen Mage el is responsib ble for parkingg on all campus', it does noot fall under my remit as aa Manager off Securrity so if you h have any furth her enquiriess regarding paarking please direct them tto him as he is in a better position to aanswer them m.”

• Carolline emailed BCIT B about th he issue of nott smoking in designated arreas. This is B BCIT’s respon nse: “This is the responsibility of all ccampus userss to ensure thhat we comply with the WorkSafe BC requirrements of ke eeping doorw ways and air in ntakes clear oof smokers. W We have and aare working closelly with WorkSSafe BC. As with each term m start up, it i s re‐educatin ng our students and contraactors of the e clean air policy. We always attempt to o get volunta ry compliance with these regulations. IIf not, then tthere are means either thrru the Non ‐ A Academic Stuudent Conducct Policy or internal proced dures to deaal with the pe eople who reffuse or fail to o comply.”

• A no smoking s sign n might be req quired for the Eh pod. Manny students arre found smok king in front of the do oor. Caroline will place a request. r Question Q Period 6.7.

• Dan brought b forwaard the issue of o lack of servvices in the Ehh pod to the B BCIT Executiives. BCIT is investtigating and should s reportt shortly. Anoother issue broought forwarrd was the possibility of exten nding the hourrs of athletic centre.

• The washrooms w in n Eh pod are not n cleaned.

• Micro owaves in NE E1 are not worrking. We pullled 5 microw waves to be fix xed and placeed one in NE11 in the meantime. m 6.8.

Unfinished Business

6.8.1.

By Elections

Rachael in ntroduces thee new Chair of o Transportaation, Construuction and th he Environmen nt, Brian Harvvey.

Rachael th hanks Robbi Basi for his work w that he has h done withh the BCITSA A for the past year. Rachaeel explains that t a motion n to ratifying the t elections process p and nnot the resultts is required to finalize thee byelections process. p Than nk you to the Election Com mmittee for thheir work.

Participation:

37000 Willingdon n Avenue, Burn naby BC, V5G G 3H2 | Bus: 60 04.432.8600 F ax: 604.434.38809 | www.bccitsa.ca

Result:

Motion: Be it resollved that BCITSA ratifies the t October 2010 2 by-electiions process.

Moved by: Michal Harrison 26/0/1

6.8.2.

Seconded by: Nicolla Gardner

Carrieed

Committee C Seelection

Rachael explains e that BCITSA B has numerous n com mmittees. Stuudent particip pation is requ uired for thesee committeees: Sustainab bility: Nicola Gardner, G Jesssie Abraham, Mathew M Brow wnell Bylaws: Michal M Harriso on, Kash Toraabi, Jarrett Raainier Food Com mmittee: Jim Moore M Marketing: Brian Harvvey, Nicola Gaardner C Jilll Hidalgo, Geeorge Ko, Alissa Dalhuisen Lounge Committee: Policy Maanual Review w Committee: Rachael Radfford, Kash Toorabi

6.9 6.9.1

New N Businesss Chair of Eneergy

Since BCIIT has changeed the name of o the School of o Manufactuuring, Electron nics and Indu ustrial Processses to School of Energy, it is proposed p that we change the t name of thhe BCITSA C Chair accordin ngly. Althouggh the bylaws caannot be chan nged until a foormal update can be changged through SSGM, it is prooposed that internallyy we start ado opting the new w title to clarrify the positioon.

37000 Willingdon n Avenue, Burn naby BC, V5G G 3H2 | Bus: 60 04.432.8600 F ax: 604.434.38809 | www.bccitsa.ca

Motion: Be it resollved that BCITSA changess the title of th he Chair of Scchool of Manu ufacturing, Ellectronics and Industriall Processes to o the Chair of School of Energy.

Moved by: Andrew Io

Seconded by: Dan Smith S

Carrieed

26/0/1 Question n: •

Why did BCIT chaange the namee of the Schoool? Because itt is better reprresentative off the program ms and co ooler.

6.10.

Next N Meeting

Next meeeting is schedu uled for Mond day Novembeer 1 at 5:30pm m in the Coun ncil Chamber.

6.11.

Meeting M adjjourned

It was mo oved by Michaal Harrison an nd seconded by Dan Smithh that the meeting be adjou urned at 6:099pm.

Carried

37000 Willingdon n Avenue, Burn naby BC, V5G G 3H2 | Bus: 60 04.432.8600 F ax: 604.434.38809 | www.bccitsa.ca

Council Meetiing Agenda A Monday M October O 1 18, 2010 5:30 0-7:30pm m 6.1

Meeting M ca alled to ord der

6.2

Acceptanc A ce of the Agenda A

6.3

Acceptanc A ce of the Minutes M

6.4

Guest G Spea akers

6.5

Progress P Re eports: Executives

6.6

Councilor C Forum F

6.7

Question Q Pe eriod

6.8

Unfinished U Business B 6.8.1 By-elections 6.8.2 Com mmittee Sellection

6.9

New N Busine ess y 6.9.1 Chair of Energy

6.10

Next N Meeting

6.11

Meeting M Ad djourned

37000 Willingdon n Avenue, Burn naby BC, V5G G 3H2 | Bus: 60 04.432.8600 F ax: 604.434.38809 | www.bccitsa.ca

Pro ogress Repo ort – Nicola Gardner – VP V Student Affairs Last updated: October 14, 2010 Date of Intro oduction

Action n or Outstanding g Issue

Sta atus

Sep ptember

Campus wide Recycling R Program m

I spoke to the V VP of Education who co-chairs the sustainability committee, he ’s looking into it. I am also looking g into joining the sustainability ccommittee.

Sep ptember

Improve Electio ons

(Next semesteer)

Sep ptember

Lounge Space

Sep ptember

Bicycle Storage e Safety

I am chairing tthe Lounge Comm mittee this year. W We have a contract in the works with BCIT T, so that we can go ahead with construction, juust waiting for the e finishing touche es. At the next council meetinng we will be form ming the Lounge C Committee.

I have spoken to the BCIT Execcutives about the e possibility of having more bbike lockers installed and/or bike ra acks in a safer location. They seemed responssive to the idea; th here is a good chance we willl have some insta alled in the new G Gateway building.

Pro ogress Repo ort – Andy Io o – Chair off School of Energy Last updated: October 14, 2010 Date of Intro oduction

Action n or Outstanding g Issue

Sta atus

Sep ptember

24/7 lab access s

Booked an apppointment with Trrevor Williams

Sep ptember

Social events

MESS is hostinng the pub night 26th November

Sep ptember

Disability acces ss to SW9

Waiting for quootation to come in n

Sep ptember

Getting involved d with the lounge e community

Awaiting for thhe first meeting

3700 Willinggdon Avenue, Burn naby BC, V5G 3H2 2 | Bus: 604.432.86 600 Fax: 604.434.3809 | www.bcitssa.ca

Facilities issue brought up during set rep meeting

Sep ptember

Facilities requeests are shoot ou ut, following on acctions

Progress Report R – Rachael Radfo ord – VP Fin nance and A Administration Last updated: October 14, 2010 Date of Intro oduction Sep ptember 27, 2010 0

Action n or Outstanding g Issue By-Election for Chair of Transpo ortation, Construction, and Environment

Sta atus

Monthly Financ cial Reports to Co ouncil

By-Election in p rogress Voting concludees Friday Octoberr 15 at noon New Chair annoounced Monday O October 18 at Cou uncil Beginning at Coouncil October 18 8

Transition Docu ument

Currently on schhedule

2011 Election e no positions run unopposed • Ensure next ye ear • Increas se votership to at least 500

To begin March 2011

Sep ptember

Sep ptember

Sep ptember

Progress Report – Dom Audette e – ATC Cha air Last updated: October 14, 2010 Date of Intro oduction

Action n or Outstanding g Issue

Sta atus

Sep ptember 14 2010

Start an Aviatio on Enthusiast Club

Reviewing andd modifying a club b constitution for proposal.

Sep ptember 14 2010

Initiate at least 2 field trips

CAMC particippation , talking witth students for ide eas

Sep ptember 14 2010

Increase ATC Student S awarenes ss and attendance at SA S Events

N/A for the mooment

3700 Willingdon Aven nue, Burnaby BC, V5G V 3H2 | Bus: 60 04.432.8600 Fax: 604.434.3809 6 | ww ww.bcitsa.ca

Prog gress Reporrt – Ciara Ha amagishi – VP PR & Ma arketing Last updated: October 14, 2010 Date of Intro oduction th

Octtober 4 , 2010

Action n or Outstanding g Issue

Movember Cam mpaign

Sta atus • • •

Promootional material iss being created.

Sponssorship is being secured.

Need aassistance from ccouncil to help uss promote to all schoo ls.

Progress Report – Jo ordan Harris s – Preside nt Last updated: October 14, 2010 Date of Intro oduction

Action n or Outstanding g Issue

Sep ptember,20th, 2010

To help negotiate the U-Pass for students

Sep ptember,20th, 2010

Lobbying BCIIT for the third Floor F

Sep ptember,20th, 2010

To build stron nger relationship ps with other campuses & in nstitutions

Sep ptember,20th, 2010

To re-build th he VP Marketingg & Public Relations

Sta atus We are movingg forward still and d are in the last stage of negotiations w with Translink and d Post-Secondaryy institutions.

We will be havving a referendum m in November.

Working with B BCIT and submittting a concrete fin nancial plan and business casee to the Board of G Governors for the e November meeting.

Talking with U BC to see if we ccan create a stron nger relationship and maybe haave some combined events or work together on ools. projects of inteerest to both scho Have had meeetings with Ciara tto find out what sshe sees the role evolving innto and how to ge et there. Also consulting with contacts at othher Student Socie eties/Associationss to see what they are doingg.

3700 Willingdon Aven nue, Burnaby BC, V5G V 3H2 | Bus: 60 04.432.8600 Fax: 604.434.3809 6 | ww ww.bcitsa.ca

Pro ogress Rep port – Micha al Harrison – Chair, Com mputing & A Academic S Studies Last updated: October 14, 2010 Date of Intro oduction

Action n or Outstanding g Issue

Sep ptember 2010

Enhance sociall and outreach as spects of the School of Comp puting & Academ mic Studies

Sep ptember 2010

Mentorship Pro ogram

Sep ptember 2010

Set rigid standa ards for feedback k

Sta atus A LAN party coommittee has bee en formed and is planning an event for earlyy November.

Protégés withi n the B.Tech program are activelyy being sought for a Novembeer start.

Introduced thee issue at an EdC Co Policy committe ee and was advised to appproach it at a scho ool level, rather th han institutionwide.

Prog gress Repo ort – Jim Moore– Chair of Health Sc ciences Last updated: October 14, 2010 Date of Intro oduction

Action n or Outstanding g Issue

Sta atus •

Octtober 4th, 2010

•

Mentorship program

• Octtober 13th, 2010

Libs electives is ssue for health sc cience degree programs.

• •

So farr have four professsional mentors ju ust through alumn i. with health science e admin and Going to get in touch w facultyy to try and recruit more.

Workinng with Amanda S Spear to think of best way to recruitt students.

Talkedd with Paul Dange erfield at board m meeting.

Waitinng for reply from h him on issue.

Progress s Report – Dillon D Zolnie erczyk – Ch hair School of Business s No o Report

Progress P Re eport – Dan Smith – VP P of Studentt Life No o Report

3700 Willingdon Aven nue, Burnaby BC, V5G V 3H2 | Bus: 60 04.432.8600 Fax: 604.434.3809 6 | ww ww.bcitsa.ca