3 MinutesExecutive September 16, 2007

Council Meeting Monday, September 17, 2007 Minutes Executives:

Brenda Corbett, President Jennette Leung, VP Finances & Administration Irina Osipova, VP Public Relations & Marketing Thomas Nguyen, VP Campus Life Christopher Peacock, Manufacturing, Electronics and Industrial Process Chair Thomas Trowbridge, Business Chair Roan Hidalgo, Computing & Academic Studies Chair Emily Ho, Health Sciences Chair Leanne Atienza, VP of Student Affairs Doug Holdgate, Transportation, Construction & the Environment Chair

Councillors:

Tod Fraser Anton Kishcgiencie

Staff:

Caroline Gagnon, Director

Guests:

Sam McCullough Benjamin Davidson Koustantin Kleiner Chris Child Wendy Ngu Billy Moore

Robby Basi Neil Dorais Jason Birchenco Aga Khan Sean Murray Matt Peterson

3.1.

Meeting Called to Order The Chairperson, Brenda Corbett, calls the meeting to order at 5:45 pm. (11 voting members) and the Executives members introduce themselves. Given that this Council meeting is not meeting quorum, it will be an executive meeting.

3.2.

Acceptance of the Agenda It was moved that the following agenda item be added: 3.9.1. Food service committee Moved by: Leanne Atienza Seconded by: Thomas Trowbridge 10/0/0 Carried 3.3

Acceptance of the Minutes from July 9, 2007 and August 29, 2007 3.3.1. from July 09, 2007 It was moved that the minutes from July 9, 2007 be accepted as posted.

Moved by: Jennette Leung Seconded by: Roan Hidalgo 10/0/0 Carried 3.3.2. from August 29, 2007 It was moved that the minutes from August 29, 2007 be accepted as posted.

Moved by: Thomas Nguyen.

Seconded by: Leanne Atienza 10/0/0 Carried

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3.4

Guest Speaker No Guest Speaker

3.5

General Reports: Executive Nothing to report

3.6.

Progress Reports • Jennette: The association financial statements are better than budgeted.

• Thomas N.: The clubs’ money was disbursed this past week.

• Irina: An email was sent to international students for the purpose of recruiting an international councillor.

• Doug: If guests know students from other Schools, they should inform them about the councillors positions.

• Chris: Still looking for 3 councillors, and confirms that the computers quality in the lab within the School was rectified. New graphic cards may be needed.

• Roan: Presently working on the integration of BCITSA and BCIT. • Thomas T.: Explains about his set & tech rep meetings. The first meeting is scheduled for Sept 24 at 2:30 in the Council Chamber. The meetings will be held the last Wednesday of every month. Thomas will interview potential Councillors for the next meeting.

• Brenda: Every Chair has their councillor numbers, and councillors should be recruited for next meeting.

3.7.

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Question Period Jason: Can you apply to be a councillor if you are not from that School. No. Only students from that School can become councillors as they act as representatives for that specific School.

Sam: Who is responsible for the advertising in the washroom at SE 12? There are noise sensors that are very annoying, and have started to be vandalized.

Caroline will inform BCIT marketing, as they are the ones responsible for advertising on campus.

Jason: How do you get on the Board of Governors? Election is held in the spring for the upcoming year. There is one student position available while the second one is appointed to the BCITSA president.

Jennette: What is Shinerama? How many are signed up? How many volunteers are needed? Irina explains that the amazing race raises funds for Cystic Fibrosis.

75 team are expected to sign-up. Teams can register on line, SA office, and BCIT recreation services. We need about 100 volunteers, which can contact Irina directly to register.

Thomas N.: How much does it cost to register? It cost $20 per person. The fee gives you registration to the amazing race and free lunch.

Leanne: If people cannot participate in the amazing race, how can they contribute? People can contribute through pledge forms. People donating $15 and over will receive a tax receipt. There is also a BBQ on Wednesday from 11:30 to 1:30pm and a car wash on Wednesday in campus square from 1:30 to 3:30pm.

Emily: Are prizes involved and what are the activities? There are 5 activities in the amazing race and a multitude of prizes base on time and donation raised.

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3.8.

Unfinished Business No unfinished business

3.9

New Business 3.9.1 Food service committee Brenda states that BCIT is looking for input from students about the changes that have occurred in Campus square cafeteria, which she will bring to the next food services committee.

• Aga - price is borderline to be too expensive but food is good.

• Neil – not too many changes from last year, the quality is fine • Jason – the food is too expensive • Sam – There should be a second debit machine at SE 12 campus café. The lines are too long.

3.10 New Business Next meeting is scheduled for Monday, October 1st, 2007 at 5:45pm in the Council Chamber. There will be a training session on Roberts Rule of Order. It is important that everyone attend.

3.11 Meeting adjourned It was moved Doug Holdgate and seconded by Emily Ho that the meeting be adjourned at 6:11 pm.

Carried

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BCIT Student Association MONDAY, September 17, 2007 AGENDA

3.1.

Meeting called to order

3.2.

Acceptance of the Agenda

3.3.

Acceptance of the Minutes from July 09, 2007 and August 29, 2007

3.4.

Guest Speakers:

3.5.

General Reports: Executive

3.6.

Progress Reports

3.7.

Question Period

3.8.

Unfinished Business 3.8.1.

3.8.2.

3.8.3.

3.9.

New Business 3.9.1.

3.9.2.

3.9.3.

3.10.

Next Meeting – Monday October 1st, 2007 – 5:30pm

3.11.

Meeting adjourned

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BCITSA EXECUTIVE PROGRESS REPORTS FOR September 17, 2007 Executive

Date of Introduction

Action or Outstanding Issue

Status

September 17, 2007

Set and Tech Rep Committee Meeting

Set Date and Meet introduce councillors once we have them

September 17, 2007

Councillor Numbers

September 17, 2007

Orientation

September 17, 2007

Ternopil National Economic University (TNEU)

Four Members will be visiting in Oct. Trying to find BBA students to meet with them for 2 hours. They want to know about students’ life here and want to increase relationships with other post-secondary institutions across the Ukraine.

September 17, 2007

Student Code of Conduct Policy

Will be meeting with Bill Hosworth Chair of EdCo

September 17, 2007

Alumni Board

Met with the Alumni Board last Weds. Sept 12, 2007 to discuss issues pertaining to the Distinguished Alumni Awards; Might be postponed due to possible strike at the Hotel it is being held at.

September 17, 2007

councillors

Currently have 3 potential councillors. Emily and I have composed a letter to send out to students in order to recruit more councillors.

September 17, 2007

Computer quality in computer labs

Much improved over last year, but still needs refining

August 24, 2007

Computer workshops

Thought about it. Need to talk to library services about current seminars.

Post grades online. Banner System.

Target: Chris Golding – Vice President Learning Technology Services and Leo De Souza – BCIT IT Services, Enterprise Architect. This may prove to be a difficult case to handle, and may require the assistance of someone with superiror reasoning and negotiation skills.

Brenda

Brenda Brenda

Brenda

Waiting for Final Numbers to come back from our Research Department Great work on orientation. It was a huge success. Will be meeting this month for an orientation wrap up meeting.

Brenda Brenda

Chris

Chris Roan Roan August 24, 2007

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Roan August 24, 2007

Integration of BCITSA with my.bcit.ca

Will discuss possibilities with IT Services – Web Services

Sept 5, 2007

CST Booksale

Completed. Student Peer2Peer booksale was created for CST students to buy and sell used books. It was held Tuesday September 11, 2007 in room SW5 – 1850. I managed to talk a little bit about Shinerama and give exposure to CIPS (Computer Club) during the event.

Sept 12, 2007

Creation of VanLug – Linux & Open Source Computer Club

New computer club possibilities. Will have to set up meeting with club managers.

August 24, 2007

Set Tech Rep initiative

Must discuss status with committee champion.

September 17, 2007

Councillors

Currently looking for 4-6 councillors for this years term depending on the number Caroline provides me.

Roan

Roan Roan Doug Doug September 17, 2007

Set/Tech Reps

September 17, 2007

Orientation Day Final Write up

Thomas N Thomas N September 17, 2007

Clubs Budget Breakdown

September 17, 2007

Shinerama 2007 Campaign

September 17, 2007

Extended Orientation Session for International students

Irina

Irina

Working with programs this month to establish their Set and Tech Reps for this year and create a relationship between the SA and all programs in the school.

Currently all documents needed are present. Final write up is in progress.

Completed with minimal issues. The complete breakdown will be presented to the execs at the next executive meeting. Cheques will be written and distributed within 2-4 business days. [Meeting attended by Caroline, Leanne, Thomas Nguyen, Roan, Thomas Trowbridge] We have raised about $ 1,600 through Breakfasts and Casino Working with Elayne on promotion posters and fliers.

Working with Caroline on the Golf tournament sponsorship, cold calls need to be done (I’ll ask Emily for help) Working with Paul Fortier on the Amazing Race details.

Working with Mktg clubs on the Car was (Sep. 19) Working with Ian on the BBQ (Sep. 19) Working on recruiting volunteers for the Shinerama events The session took place on Wed. September 5, 2007. Participated parties: Uconnect, ISC, VP CL, VP PR, International student volunteer.

About 20 students showed up. Bus trip was cancelled due to the lack of

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interest from students.

Irina September 17, 2007

International Councillor recruitment

Working with Bal (ISC) on e-mail to international students

September 17, 2007

Promotion of UConnect

Spoke to Michelle on September 12 discussing ideas for a poster to promote UConnect. Will have Michelle email me past posters to see what has worked and what hasn’t in the past. Possibly using UConnect events on campus as a vehicle for posters and flyering of stickers.

September 17, 2007

Creation of Environmental Committee

Waiting for councillors as candidates for the committee.

Daycare Service

Researching into current BCIT population need for a daycare on campus. Looking to start a committee in October

September 17, 2007

Monthly SA Projections

For the month of August

September 17, 2007

Bylaw Committee

Who wants to be on the bylaw committee! Goal: revise and create a vision statement. Committee duration: short term

September 17, 2007

Councillors

Developed letters for potential councillor with Chris. Helped out with Breakfast. Still in process

Leanne

Leanne Jennette September 17, 2007 Jennette Jennette Emily Emily September 17, 2007

Councillors

September 17, 2007

Connect with Set and Tech. Reps

September 17, 2007

Set and Tech Rep meeting

September 17, 2007

Recruiting councillors

Met with Geoff to go over letter. Helped out with breakfast. Went to council meeting and present letter to executives. Relay revised letter to Geoff. Met with Micheal to discuss Cools Party. Still in process

Thomas T Thomas T

Ongoing Estimated Date is set.

Thomas T Ongoing

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