Birmingham Edition 32 (6):Layout 1 09/05/2012 10:36 Page 81
Furthermore the system assists companies with their compliance to EU Working Time Regulations and Health and Safety legislations. Christian says: “At Auto Time we are always striving to be at the cutting edge of innovative workforce management solutions. With Vanquish we’ve created a whole new platform for mobile workforce management by gathering real-time data from web-enabled devices. “As well as ensuring the welfare of remote workers, our customers can also turn this data into meaningful information to automate the payroll process, pro-actively manage absences and remove the burden of manual timesheets." Since the launch of Vanquish, Auto Time has enjoyed overwhelming success in industry sectors that supply low margin services such as the contract cleaning industry and most notably the recruitment sector, where it has quickly established itself as an essential industry tool in assisting agencies with the management of temporary staff and with their compliance to new Agency Workers Regulations. Christian adds: “We’re pleased that our efforts over the past couple of years have produced such great results. We feel that we have laid the cornerstone for future growth and are excited by the opportunities that the next 12 months may bring.”
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case study 1 Drayton Manor Theme Park clocks on with Auto Time Auto Time Solutions has successfully installed a biometric time and attendance system at Drayton Manor Theme Park to manage the working time of over 500 part-time personnel employed during the park’s peak visitor period. Prior to the installation the theme park was operating 12 different time management solutions at ten locations throughout the park. Due to this diverse range of time management equipment on site it was proving difficult for the HR department at Drayton Manor to monitor which staff were present on site at any one time. Auto Time Solutions successfully replaced the system with an integrated web-based solution with 10 biometric terminals located across the park. The new system allows the HR department to centrally manage its staff and run comprehensive reports on individuals’ time and attendance records.
helping recruitment agencies conform to AWR regulations Recruitment agencies across the UK are harnessing the features of Auto Time’s flagship product, Vanquish, to assist them in their compliance with new Agency Workers Regulations. The Agency Workers Regulations, which came into force on 1 October 2011 represented the biggest change regarding the employment of temporary staff, with workers now receiving the same pay and conditions as permanent staff at the same employer after 12 weeks on assignment. To support agencies with their compliance to AWR Auto Time have made significant developments to Vanquish to protect them from unknown breaches of the regulation. This includes an alert system which identifies and highlights to managers when workers are approaching the 12 week qualifying period, whilst scheduling features enable managers to plan their resources more effectively. In addition Vanquish is helping recruitment agencies with the administration of travel and subsistence dispensation schemes by recording evidence and storing history of employee claims.
The software highlights to management when areas of the park are short staffed and when staff fail to attend work. This is vital in areas of the park where animals need cleaning out and feeding, for security issues, and for the safety of the general public on the rides. As well as automating the time and attendance process the biometric solution has also helped to streamline the payroll process, which now takes only two to four hours to complete. Clare Beasley from Drayton Manor says: “Instead of processing everyone’s clock card, the HR department can now simply look at a screen to monitor the staff in the park. The report facilities also allow us to look in depth at employee attendance and features like that will prove very helpful as the theme park continues to expand. “A key priority for us was to ensure that the new system did not cause disruption for our users, particularly in the run up to the peak season. Auto Time understood the impact this would have on the theme park and made sure the solution was implemented professionally and in line with our requirements.”
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