Banyule Council 18 November 2013 Minutes

Ordinary Meeting of Council Council Chambers, Service Centre 275 Upper Heidelberg Road, Ivanhoe 18 November 2013 commencing at 7.45pm

MINUTES THE MAYOR’S ACKNOWLEDGEMENT OF THE WURUNDJERI PEOPLE ......................... 3 PRESENT .............................................................................................................................. 3 APOLOGIES .......................................................................................................................... 3 LEAVE OF ABSENCE ........................................................................................................... 3 CONFIRMATION OF MINUTES ............................................................................................. 3 DISCLOSURE OF INTERESTS ............................................................................................. 3 PRESENTATION ................................................................................................................... 3 1. PETITIONS ...................................................................................................................... 4 1.1 195 Para Road Greensborough - Noise Complaint ................................................. 4 1.2 Redevelopment of the Former Haig Street Primary School Site in the Olympia Ward ......................................................................................................... 4 4.3 New Residential Zones ........................................................................................... 5 4.4 Draft Banyule Rights of Way Policy and Strategy 2013-2023 .................................. 6 4.5 Chelsworth Park and Proposed Leases with Ivanhoe Grammar School .................. 7 4.7 Proposed Medical Centre - 25 Banksia Street Eaglemont ....................................... 7 5.1 Proposed Sale of Rosanna Service Centre Office Site ............................................ 8 1.3 45-47 Warwick Road Greensborough - Construction of 13 Dwellings ..................... 9 2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT .................................... 10 2.1 Notification of the submission for the Inquiry into the supply and use of methamphetamines in particular 'ice'. ................................................................... 10 3. PLANET – ENVIRONMENTAL SUSTAINABILITY ....................................................... 10 3.1 MAV Submission to the Office of Living Victoria's Melbourne's Water Future ........ 10 4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT.............................. 11 4.1 Drainage Improvement Works - 121 Maltravers Road Ivanhoe ............................. 11 4.2 School Crossing Update ....................................................................................... 11 4.6 Extension of Time to Planning Permit P760/2006 - 40 Upper Heidelberg Road, Ivanhoe ...................................................................................................... 13 4.8 Drainage Investigation Cressy Street and Orr Lane Montmorency ........................ 13 5. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE ................... 14 These Minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 2 December 2013

1

MINUTES ORDINARY MEETING OF COUNCIL

5.2 5.3

18 NOVEMBER 2013

Yarra Plenty Regional Library Meeting Procedures Local Law 2013 ..................... 14 Ward Fund Allocations .......................................................................................... 14

6. PERFORMANCE - USE OUR RESOURCES WISELY .................................................. 16 6.1 Assembly of Councillors ........................................................................................ 16 7. SEALING OF DOCUMENTS ......................................................................................... 19 Nil 8. NOTICES OF MOTION .................................................................................................. 19 8.1 Walter Burley Griffin - Proposal - An Honorary Australian Citizen ......................... 19 8.2 Request for Changes to the Zone Ticketing System - MYKI .................................. 19 9. GENERAL BUSINESS .................................................................................................. 20 9.1 Queen Scouts Award ............................................................................................ 20 9.2 Bell Street Mall ...................................................................................................... 20 9.3 Bully Free Australia ............................................................................................... 20 9.4 Assisi Centre......................................................................................................... 20 9.5 Malahang Festival ................................................................................................. 20 10. URGENT BUSINESS..................................................................................................... 20 CLOSURE OF MEETING TO THE PUBLIC......................................................................... 20

2

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 2 December 2013

MINUTES ORDINARY MEETING OF COUNCIL

18 NOVEMBER 2013

EXTENSION OF PUBLIC FORUM (CO2013/383) Resolution That the Public Forum be extended until 8.10pm Moved: Cr Jenny Mulholland Seconded: Cr Steven Briffa

CARRIED

EXTENSION OF PUBLIC FORUM (CO2013/384) Resolution That the Public Forum be extended until 8.20pm.

Moved: Cr Jenny Mulholland Seconded: Cr Steven Briffa

CARRIED

The Meeting opened at 8.23pm.

The Mayor’s Acknowledgement of the Wurundjeri People The Mayor read an acknowledgement of the traditional land owners, the Wurundjeri people.

Present Mayor Cr Craig Langdon, Cr Steven Briffa, Cr Wayne Phillips, Cr Mark Di Pasquale, Cr Tom Melican, Cr Jenny Mulholland.

Apologies Cr Rick Garotti Leave of Absence Nil Confirmation of Minutes That the following Minutes be confirmed: Ordinary Meeting of Council held 21 October 2013 Ordinary Meeting of Council held 11 November 2013 Moved: Cr Tom Melican Seconded: Cr Wayne Phillips

CARRIED

Disclosure of Interests Cr Jenny Mulholland declared a conflict of interest in item 4.6. Her interest being an indirect interest by close association as her husband has undertaken work for one of the partners in the property in the report.

Presentation Nil These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 2 December 2013

3

MINUTES ORDINARY MEETING OF COUNCIL

18 NOVEMBER 2013

1. PETITIONS 1.1

195 PARA ROAD GREENSBOROUGH - NOISE COMPLAINT

Mr Paul Boffa spoke on the item.

A petition with 13 signatures has been received from residents of Paterson Crescent and Thoona Grove Greensborough concerned about the noise coming from Recycal at 195 Para Road Greensborough outside of operating hours.

The petition prayer is as follows: “We the undersigned wish to have the above company [Recycal, 195 Para Road, Greensborough] cease creating the noises that penetrate our homes�

Resolution (CO2013/385) That Council: 1.

Receives and notes the petition.

2.

Reminds the operator that the provisions of Condition 6 of the permit allow trucks to enter and leave the site outside of operating hours for up to 26 times a year, but does not permit the sorting of goods outside of the approved hours or the loading or unloading of trucks prior to 7am Monday-Saturday.

3.

Advises the operator that a planning permit application, with appropriate supporting documentation, must be lodged within 28 days for retrospective approval of the fencing and works at the rear of the site.

4.

Following the expiry of 28 days, applies to the Victorian Civil and Administrative Tribunal for an Enforcement Order to have operations on the site comply with the provisions of the Banyule Planning Scheme and the Planning Permit, including with respect to the hours of operation and layout of the site.

Moved: Cr Steven Briffa Seconded: Cr Mark Di Pasquale 1.2

CARRIED

REDEVELOPMENT OF THE FORMER HAIG STREET PRIMARY SCHOOL SITE IN THE OLYMPIA WARD

Mr Peter Jewell spoke on the item.

A petition with 225 signatures has been received from residents in the Heidelberg Heights area. In addition, a related petition with 49 signatures has been received from children and young people in the Heidelberg Heights area.

The petition prayer from residents in the Heidelberg Heights area is as follows: Banyule City Council is placing 32,000 square metres up for tender for development for medium density housing at the Haig Street Primary School site. There are currently no plans for retention of open space by the council, nor considerations for increased traffic in the surrounding roads. The project funds the Bellfield basketball refurbishment at the expense of the Heidelberg Heights neighborhood.

We therefore request Banyule Council to: 1. Include a replacement park as part of any redevelopment of the Haig St Primary School site. Any open space minimum requirements should be provided in the form of land

4

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 2 December 2013

MINUTES ORDINARY MEETING OF COUNCIL

18 NOVEMBER 2013

rather than dollars. We believe that out of a 32,000 square meter site, 3,000 square meters is a reasonable request for open space and that the park should be accessible from both Haig and Bonar Streets.

2. That the surrounding blocks receive an upgrade to traffic controls such as speed bumps and curves to keep our streets safe, particularly for children.

Resolution (CO2013/386) That the item be deferred to a future Council meeting for further consideration.

Moved: Cr Steven Briffa Seconded: Cr Jenny Mulholland

CARRIED

AMEND ORDER OF BUSINESS (CO2013/387) Resolution That the Order of Business be amended so that items 4.3, 4.4, 4.5, 4.7 & 5.1 are considered before item 1.3 prior to proceeding with the Agenda as listed Moved: Cr Jenny Mulholland Seconded: Cr Mark Di Pasquale 4.3

CARRIED

NEW RESIDENTIAL ZONES

Mr Roger Fyfe, Mr Roger Gibbins and Ms Robyn Roberts spoke on the item.

SUMMARY To give a locally tailored proposal for introducing the State’s new residential zones into the planning scheme, so it can be prepared and given to the Minister for Planning to achieve an outcome before the State’s deadline on 1 July 2014.

Councillor Mulholland left the Chamber at 8.54 pm.

Councillor Mulholland returned to the Chamber at 8.56 pm.

Resolution (CO2013/388) That Council: 1.

Adopts the approach and mapping described in this report for introducing the Neighbourhood Residential Zone, General Residential Zone, Residential Growth Zone and retaining the Low Density Residential Zone for the Banyule Planning Scheme.

2.

Prepare and submit a new residential zones planning scheme amendment proposal that is consistent with the adopted approach and mapping described in the report.

3.

Ensures that the mapping is in accordance with Council adopted strategies and structure plans for centres and neighbourhoods.

4.

Write to the Minister for Planning to request approval for the new residential zones proposal, through Sec 20(4) of the Planning & Environment Act 1987.

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 2 December 2013

5

MINUTES ORDINARY MEETING OF COUNCIL

18 NOVEMBER 2013

5.

Pursue discussion with the Minister for Planning, so a timely outcome for the new residential zones proposals can be achieved without delay.

6.

a. Prepares public notices so local people can see the new residential zones proposal from Council’s website and at Service Centres. This notice shall be given as soon as possible and be repeated in January and to the end of February 2014. b. Hold, as appropriate, Public Information sessions throughout the city to inform the community of Councils proposals c. Write to interested parties in reference to (b) above inviting them to any future public meetings.

7.

In preparing the proposed new zones consideration be given to the appropriate zoning and associated schedules of large strategic redevelopment sites (particularly those with a total area of more than 1 hectare) to ensure that special circumstances and consideration of these sites be recognised.

8.

Receive a further report to inform on progress or outcomes achieved before July 2014.

Moved: Cr Wayne Phillips Seconded: Cr Mark Di Pasquale 4.4

CARRIED

DRAFT BANYULE RIGHTS OF WAY POLICY AND STRATEGY 2013-2023

Ms Robyn Roberts and Mr Roger Fyfe spoke on the item.

SUMMARY The draft Rights of Way Policy and Strategy seeks to collate and investigate the myriad of issues that affect rights of way within Banyule. It establishes the direction and identifies actions that will contribute to supporting decision making for rights of way across the municipality into the future.

The draft Rights of Way Strategy vision is:

“To provide a well-managed, safe and accessible rights of way network throughout the City of Banyule that enhances the local and wider community’s wellbeing, while providing new opportunities for pedestrians, cyclists, public safety and community amenity” To achieve this vision the draft Strategy sets out a set of objectives and actions that contribute to the realisation of the strategic vision and consideration of the relevant issues.

To lead towards a consultation process with the Banyule community to ascertain their views on the draft documents and following this, a final draft to be formulated and presented to Council for adoption.

Resolution (CO2013/389) “That: 1. The Draft Banyule Rights of Way Policy and Strategy be placed on public exhibition for consultation and comment between the period 25 November 2013 to 7 March 2014.

2. On receipt and consideration of community feedback, a further report be submitted to Council for the purpose of adopting the Rights of Way Policy and Strategy for the next 10 year period.”

Moved: Cr Wayne Phillips Seconded: Cr Jenny Mulholland 6

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 2 December 2013

MINUTES ORDINARY MEETING OF COUNCIL

4.5

18 NOVEMBER 2013

CHELSWORTH PARK AND PROPOSED LEASES WITH IVANHOE GRAMMAR SCHOOL

Mrs Margaret Fievez, Mr Philip Beart, Ms Robyn Roberts and Mr David King spoke on the item.

SUMMARY To update Council on discussions to date with both the Ivanhoe Grammar School (IGS) and the Chelsworth Park Tennis Club in regards to lease arrangements for facilities located at the Chelsworth Park precinct, including the active sporting reserves and the tennis courts.

To make publicly available details regarding the Ivanhoe Grammar School’s financial contributions to the Storm Water Harvesting Project.

Resolution (CO2013/390) That Council: 1. Write to the Chelsworth Park Tennis Club confirming that their current lease will continue to be held in ‘hold over terms’ whilst a new lease is developed for the four en-tou-cas courts and clubhouse located at Chelsworth Park.

2. Continues to work with Ivanhoe Grammar School on the development of a new lease to incorporate a leased area of the playing surfaces and associated facilities and the three hard concrete courts located at Chelsworth Park.

3. Arrange an information session with the community.

Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican

CARRIED

Councillor Mulholland left the Chamber at 9.46 pm.

Councillor Mulholland returned to the Chamber at 9.49 pm.

4.7

PROPOSED MEDICAL CENTRE - 25 BANKSIA STREET EAGLEMONT

Dr Sabine Hammond, Mr Kane Thompson, Ms Mary Gebert (on behalf of Mrs Elizabeth Richardson as well as herself), Mr Kevin Reilly and Mrs Alexandra Thompson spoke on the item.

SUMMARY A change of use of the site is sought from the permitted use which is ‘Photographic Studio’, to a Medical Centre. A permit is also sought for buildings and works, vegetation removal, advertising signage and alteration of access to a Road Zone 1. The Medical Centre is to be used by a maximum of two practitioners at any one time with trading hours being 8am – 7pm Monday to Saturday inclusive.

Resolution (CO2013/391) That Council having complied with Section 52, 58, 60, 61 and 62 of the Planning and Environment Act 1987, resolves that a Refusal to Grant a Planning Permit be issued in respect of Application No. P978/2012 for Use of land for a Medical Centre and associated buildings and works, removal of vegetation, signage, and alteration of access to a Road These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 2 December 2013

7

MINUTES ORDINARY MEETING OF COUNCIL

18 NOVEMBER 2013

Zone 1 at 25 Banksia Street EAGLEMONT on the following grounds: 1.

The proposal is not consistent with the relevant State and Local Planning Policy Framework, and more specifically should be strategically located within the medical precinct designated within the Heidelberg Specialised and Major Activity Centre as outlined within clause 21.08-2 of the Banyule Planning Scheme in which these types are uses are encouraged;

2.

The proposal is not in keeping with the character of the area and fails to sufficiently meet all of the objectives of the Clause 22.02 of the Banyule Planning Scheme and the Neighbourhood Character Strategy specifically as it relates to the siting of car parking within the front setback of the subject site whereby opportunity existing to improve the vegetated landscape making an improved contribution to the streetscape;

3.

The subject site cannot reasonably accommodate the need to relocate the provision of two car parking spaces that are proposed in the front setback to the rear of the site, thereby resulting in a parking deficiency prescribed by clause 52.06 of the Banyule Planning Scheme;

4.

The existing dwelling is non-compliant with is with clauses 54 and 52.06 of the Banyule Planning Scheme, in that the dwelling is deficient through lack of ability to accommodate an additional on-site car parking space, has a poor sense of address/ dwelling entry and no provision for secluded private open space. Any subsequent redesign and/ or reconfiguration of this space to be utilised in association with the proposed medical centre (eg. Storage) is deemed to be excessive recognising that the medical centre is to accommodate only two practitioners;

5.

The vehicle access and egress is deemed unsafe and inappropriate given the sites interface with two roads (Banksia Street and Lower Heidelberg Road both identified as being Road Zone (category 1) and contrary to the Decision Guideline within clause 52.06-9.

Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican

CARRIED

Councillor Briffa left the Chamber at 10.45 pm.

Councillor Briffa returned to the Chamber at 10.46 pm.

Councillor Di Pasquale left the Chamber at 10.46 pm.

Councillor Di Pasquale returned to the Chamber at 10.47 pm.

5.1

PROPOSED SALE OF ROSANNA SERVICE CENTRE OFFICE SITE

Mr John Gilbert, Mr Brian Julius, Ms Catherin Young and Mrs Wendy Drowley spoke on the item.

SUMMARY To consider submissions received in response to Council giving public notice of its intention to sell the Council-owned land known as the Rosanna Service Centre and located at 44 Turnham Avenue, Rosanna.

Councillor Mulholland left the Chamber at 11.02 pm.

Councillor Mulholland returned to the Chamber at 11.04 pm.

Resolution (CO2013/392)

8

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 2 December 2013

MINUTES ORDINARY MEETING OF COUNCIL

18 NOVEMBER 2013

That Council: 1.

Having considered submissions and complied with the provisions of Section 189 of the Local Government Act 1989 by giving public notice of Council’s intention to sell the Council owned land known as 44 Turnham Avenue, Rosanna now directs that the Land be sold to the prospective purchaser.

2.

Write to each submitter advising them of the decision and the reasons for the decision.

3.

Authorise the CEO and/or his delegate to negotiate the proposed terms and conditions of the contract and the signing and sealing of the necessary documentation to effect the sale and transfer of the land at the appropriate time. a

Moved: Cr Tom Melican Seconded: Cr Wayne Phillips

CARRIED

The Mayor adjourned the meeting for a 5 minute break.

The meeting adjourned at 11.25pm.

The meeting resumed at 11.30pm.

1.3

45-47 WARWICK ROAD GREENSBOROUGH - CONSTRUCTION OF 13 DWELLINGS

A petition with 36 signatures has been received from residents that live in proximity to the proposed development at 45-47 Warwick Road, Greensborough.

The petition prayer is as follows: “This petition is objecting to the development of 13 dwellings, removal of vegetation and reduction of on-site visitor car parking at 45-47 Warwick Road Greensborough. Residents of the area strongly feel the scale of the proposed development does not suit the character of this neighbourhood.”

Resolution (CO2013/393) That Council: 1.

Receives and notes the petition.

2.

Considers the concerns raised in the petition in assessing the merits of the application for development (P424/13) at 45-47 Warwick Road, Greensborough.

3.

Advises the primary petitioner accordingly.

Moved: Cr Mark Di Pasquale Seconded: Cr Steven Briffa

CARRIED

Councillor Wayne Phillips absent.

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 2 December 2013

9

MINUTES ORDINARY MEETING OF COUNCIL

18 NOVEMBER 2013

2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT 2.1

NOTIFICATION OF THE SUBMISSION FOR THE INQUIRY INTO THE SUPPLY AND USE OF METHAMPHETAMINES IN PARTICULAR 'ICE'.

SUMMARY To advise Council on the Health Services submission for the inquiry into the supply and use of Methamphetamines, in particular ‘ice’, for the Victorian Parliament Law Reform, Drug and Crime Prevention Committee. The submission covered only the first point under the terms of reference for the inquiry (1. Examine the channels of supply of methamphetamine including direct importation and local manufacturer of final product and raw constituent chemical precursors and ingredients.)

Councillor Wayne Phillips returned to the meeting at 11.35pm Resolution (CO2013/394) That Council notes that a submission to the Victorian Parliament Law Reform, Drug and Crime Prevention Committee for the inquiry into the supply and use of Methamphetamines, in particular ‘ice’ was made by the Health Services Unit.

Moved: Cr Tom Melican Seconded: Cr Jenny Mulholland

CARRIED

3. PLANET – ENVIRONMENTAL SUSTAINABILITY 3.1

MAV SUBMISSION TO THE OFFICE OF LIVING VICTORIA'S MELBOURNE'S WATER FUTURE

SUMMARY To consider Council support for the Municipal Association of Victoria’s submission to the Office of Living Victoria’s Melbourne’s Water Future strategy.

Resolution (CO2013/395) That Council: 1. Writes to the Municipal Association of Victoria to support its submission to the Office of Living Victoria’s Melbourne’s Water Future.

2. Works with the Office of Living Victoria in the development of the Northern Growth Corridor IWCM Plan and any future plan affecting Banyule.

Moved: Cr Tom Melican Seconded: Cr Jenny Mulholland

10

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 2 December 2013

MINUTES ORDINARY MEETING OF COUNCIL

18 NOVEMBER 2013

4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT 4.1

DRAINAGE IMPROVEMENT WORKS - 121 MALTRAVERS ROAD IVANHOE

SUMMARY The property at 121 Maltravers Road Ivanhoe is affected by stormwater flowing overland when flows exceed the capacity of Council’s drainage network. Drainage improvement works that will mitigate this issue have been identified and limited funding for these works was approved in Council’s 2013/14 Capital Works budget. As the funding allocated to this specific project is not sufficient to complete the works required, it is proposed that funding allocated to drainage improvement works at 20 Ashby Grove, are also used to complete these works.

The property at 20 Ashby Grove has also been affected by overland stormwater flows in the past, but improvement works are not required at this location because the flows follow a natural drainage path and habitable areas are not affected by these flows. The justification for these works and the associated funding proposal, are outlined in this report.

Resolution (CO2013/396) That Council: 1.

Abandons the proposal to conduct drainage improvement works at 20 Ashby Grove Eaglemont and the funds allocated for these works in Council’s 2013/2014 Capital Works budget are re-allocated to the drainage improvement works proposed at 121 Maltravers Road Ivanhoe; and

2. Proceeds with drainage improvement works proposed at 121 Maltravers Road Ivanhoe at an estimated cost of $75,000 to be funded from existing 2013/2014 budget allocations and a reallocation of funds from the proposed project at 20 Ashby Grove Eaglemont.

Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican 4.2

CARRIED

SCHOOL CROSSING UPDATE

SUMMARY Requests were received from Viewbank Primary School and Viewbank College for the provision of school crossings on a number of roads in the area surrounding each school.

Pedestrian and vehicle counts conducted in May, July and August 2013 determined that Martins Lane, Banyule Road and Graham Road, Viewbank met warrants for a supervised school crossing. Additionally Warren Road, Viewbank, met the warrants for an unsupervised school crossing.

Concept plans and preliminary costing’s have been prepared for each location it is proposed these projects be included in the Capital Works Program for future funding consideration.

Seven school crossing sites have been identified as not meeting the warrants for ongoing crossing supervision. Council has made previous resolutions on three (3) of these sites. It is suggested to retain the supervision at these sites in line with Council’s previous resolutions.

Of the four (4) remaining sites not meeting the warrants it is proposed to continue to fund one of these sites for safety reasons. The remaining 3 sites could have the school crossing These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 2 December 2013

11

MINUTES ORDINARY MEETING OF COUNCIL

18 NOVEMBER 2013

supervisor service removed.

As per Council’s School Crossing Supervisor Policy it is proposed that Council will approach the associated schools connected with these three (3) crossings and seek agreement for the ongoing joint funding of the supervision. Should a joint funding arrangement not be agreed Council would consider the removal of the crossing supervisors from these sites from the start of the 2014/15 financial year in line with current subsidy funding from VicRoads.

Resolution (CO2013/397) That:

12

1.

The following projects be listed for consideration within Council’s Capital Works Program for 2014/15 a. Banyule Road, Viewbank, west of Graham Road – Raised Pavement School Crossing; b. Graham Road, Viewbank, between Fran Crescent and Banyule Road – Standard School Crossing; c. Warren Road, Viewbank, west of Robern Parade - Standard School Crossing; d. Martins Lane, Viewbank, west of Grantham Road – Raised Pavement School Crossing;

2.

Viewbank Primary School and Viewbank College be advised of this resolution.

3.

Council continue to fully fund the school crossing supervision at Rattray Road, Montmorency and Wungan Street, Macleod for road safety reasons or until the appropriate warrants are met.

4.

The school crossing supervisor on Fernside Avenue, Briar Hill continues to be jointly funded through agreement with Sherbourne Primary School as per Council resolution of 17 Dec 2012, or until the appropriate warrants are met.

5.

The school crossing supervisors at the Greensborough Highway and Grimshaw Street intersection are fully funded by Council given safety concerns at the location.

6.

In line with Council policy unless alternate non Council funding of up to 50% of the cost of crossing supervision is secured prior to the start of the 2014/15 financial year or until the appropriate warrants are met, then the school crossing supervisor provided at Greenwood Drive, Bundoora be removed from 1 July 2014 in line with current VicRoads subsidy conclusion. Council approach the Bundoora Secondary College and Bundoora Primary School to advise of this position and seek agreement for an annual funding contribution of $6,500 (the approximate 50% cost for the annual provision of the school crossing supervisor).

7.

In line with Council policy unless alternate non Council funding of up to 50% of the cost of crossing supervision is secured prior to the start of the 2014/15 financial year or until the appropriate warrants are met, then the school crossing supervisor provided at the Grimshaw Street and Plenty Road Intersection, Bundoora be removed from 1 July 2014 in line with current VicRoads subsidy conclusion.

Council approach the St Damien’s Primary School to advise of this position and seek agreement for an annual funding contribution of $6,500 (the approximate 50% cost for the annual provision of the school crossing supervisor).

8.

In line with Council policy unless alternate non Council funding of up to 50% of the cost of crossing supervision is secured prior to the start of the 2014/15 financial year or until the appropriate warrants are met, then the school crossing supervisor These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 2 December 2013

MINUTES ORDINARY MEETING OF COUNCIL

18 NOVEMBER 2013

provided at Dundee Street, Watsonia North be removed from 1 July 2014 in line with current VicRoads subsidy conclusion.

Council approach the Watsonia North Primary School to advise of this position and seek agreement for an annual funding contribution of $6,500 (the approximate 50% cost for the annual provision of the school crossing supervisor).

9.

Council write to all schools to inform them of Councils future works program and advise those schools with low or declining school crossing pedestrian numbers and advise them of recent pedestrian counts at the crossings.

Moved: Cr Steven Briffa Seconded: Cr Mark Di Pasquale

CARRIED

Councillor Mulholland declared a conflict of interest and left the Chamber at 11.40 pm.

4.6

EXTENSION OF TIME TO PLANNING PERMIT P760/2006 - 40 UPPER HEIDELBERG ROAD, IVANHOE

Mr Roger Fyfe spoke on the item.

SUMMARY The proposal seeks an extension of time to a planning permit issued on 6 August 2007 for a mixed use multi-level development. The permit has previously been extended on two occasions. A change in planning policy has occurred since the permit was last extended through the adoption by Council of the Ivanhoe Structure Plan. This requires Council to consider whether the proposal remains consistent with planning policy prior to a further extension of time to the permit being granted.

Resolution (CO2013/398) That Council: 1. Extend the permit timeframe for a further two (2) years. The development must now be commenced by 6 August 2015 and the development completed by 6 August 2017.

The use of the land must also commence by 6 August 2017.

2. Notify the applicant that Council would unlikely support another extension of time should the development not begin within the above timeframe.

Moved: Cr Wayne Phillips Seconded: Cr Steven Briffa

CARRIED

Councillor Mulholland returned to the Chamber at 11.53 pm.

4.8

DRAINAGE INVESTIGATION CRESSY STREET AND ORR LANE MONTMORENCY

SUMMARY This report has been prepared in response to a resolution from the Council Meeting of 30 July 2012: “The stormwater drainage network and flooding issues in Cressy Street and Orr Lane be investigated and report come back to Council summarising the issues and identifying potential capital works solutions.�

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 2 December 2013

13

MINUTES ORDINARY MEETING OF COUNCIL

18 NOVEMBER 2013

This report identifies that historical flooding issues in the vicinity of Cressy Street and Orr Lane are largely due to the existence of a natural overland flow path within the vicinity.

Despite this, it is considered that minor modifications to Council drainage inlet pits may reduce the likelihood and severity of flooding during heavy rainfall events.

Resolution (CO2013/399) That Council: 1.

Consider constructing a new drainage pit in front of No.4 Cressy Street and providing two existing pits nearby with more efficient inlet structures in the 2014/2015 budget process with funding to come from the sale of 1 & 2 Orr Street, Montmorency;

2.

Consider the upgrading of five additional pits in conjunction with other priorities in the 2014/2015 budget process.

3.

The annual cleaning of grated pit inlets, throughout Quinn Estate be included in Councils routine drainage maintenance program.

Moved: Cr Steven Briffa Seconded: Cr Mark Di Pasquale

CARRIED

5. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE 5.2

YARRA PLENTY REGIONAL LIBRARY MEETING PROCEDURES LOCAL LAW 2013

SUMMARY To advise Council of the Yarra Plenty Regional Library Service Meeting Procedure (Amendment) Local Law 2013.

Resolution (CO2013/400) That Council ratify the Yarra Plenty Regional Library Service Meeting Procedure Local Law 2013.

Moved: Cr Jenny Mulholland Seconded: Cr Steven Briffa 5.3

CARRIED

WARD FUND ALLOCATIONS

SUMMARY To consider Four Ward Fund Allocation applications which have been submitted in line with the Banyule Council Ward Fund Policy.

APPLICATIONS The following ward fund application/s have been received, and having received the support of the respective ward Councillor/s are submitted for approval by Council:

14

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 2 December 2013

MINUTES ORDINARY MEETING OF COUNCIL

18 NOVEMBER 2013

1 Councillor Name: Cr Mark Di Pasquale Ward: Bakewell Funding Recipient: Greensborough Bowling Club Amount Requested by Applicant: $3,930 Ward Fund Contribution: $3,930 Purpose/Reason: Painting fascia and eaves Greensborough Bowling Club 2 Councillor Name: Cr Steven Briffa Ward: Hawdon Funding Recipient: Lower Plenty Football Club Amount Requested by Applicant: $1,902.25 Ward Fund Contribution: $1,902.25 Purpose/Reason: To support local children with disabilities to hold a presentation event.

3 Councillor Name: Cr Rick Garotti and Cr Mark Di Pasquale Ward: Grimshaw and Bakewell Funding Recipient: Greensborough Interchurch Council Amount Requested by Applicant: $775 Ward Fund Contribution: $387.50 x 2 Purpose/Reason: To support ecumenical and community events in particular The Festival of Family Carols held annually at St Mary’s Church on the first Sunday in December.

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 2 December 2013

15

MINUTES ORDINARY MEETING OF COUNCIL

18 NOVEMBER 2013

4 Councillor Name: Cr Craig Langdon Ward: Olympia Funding Recipient: Northern Football League Amount Requested by Applicant: $261 Ward Fund Contribution: $261 Purpose/Reason: To contribute to the cost of hiring a bus.

Please Note: Copy of application forms and supporting documentation provided attached (refer Attachment 1).

Resolution (CO2013/401) “That: 1. Council, having considered the Ward Fund applications in line with the Banyule Ward Fund Policy, approve the following applications for payment, subject to all acquittal documentation being provided:     2.

Greensborough Bowling Club $3,930 Lower Plenty Football Club $1,902.25 Greensborough Interchurch Council $775 Northern Football League $261

That the beneficiaries be notified of Council’s decision.”

Moved: Cr Mark Di Pasquale Seconded: Cr Steven Briffa

CARRIED

6. PERFORMANCE - USE OUR RESOURCES WISELY 6.1

ASSEMBLY OF COUNCILLORS

SUMMARY Under the Local Government Act 1989 an Assembly of Councillors is defined as: A meeting of an advisory committee of the Council, if at least one Councillor is present or; A planned or scheduled meeting of at least half of the Councillors and one member of Council staff which considers matters that are intended or likely to bea) the subject of a decision of the Council or; b) subject to the exercise of a function, duty or power of the Council that has been delegated to a person or committee.

In accordance with Section 80A of the Local Government Act 1989 Council is required to report as soon as possible to an Ordinary Meeting of Council a record of any assemblies of Councillors held. Below is the latest listing of notified assemblies of Councillors held at Banyule City Council.

16

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 2 December 2013

MINUTES ORDINARY MEETING OF COUNCIL

18 NOVEMBER 2013

RECORD OF ASSEMBLIES 1

Date of Assembly:

21 October 2013

Type of Meeting:

Councillor Briefing

Matters Considered:

Items on the Council Agenda for the Ordinary Meeting of 21 October 2013 (excluding confidential items) 3.1 Allocation of 2103-14 Banyule Environmental Sustainability Grants 3.2 Water Sustainability Plan 4.1 Vesting of reserves into Council's name 4.2 2/113 Greenhill Road, Greensborough - Application for Retrospective Planning Permission 4.3 Proposed sale of 1 and 2 Orr Lane Montmorency 4.4 Residential Vehicle Crossing Policy 5.1 Ward Fund Allocations 6.1 Delegations Review 2013 6.2 Heidelberg and Greensborough New Parking Meters Review 6.3 Councillor Report on Conferences Attendance 6.4 Local Government Electoral Review Submission 6.5 Annual Report 2012-2013 6.6 Assembly of Councillors 7.1 Sealing of Documents 8.1 Plenty Road Precinct General Business Camp Liberty Graffiti Forum Neighbourhood Renewal Banyule Leaders Network Community Day Urgent Business Safety & Amenity Issue of Corner of Lower Plenty & Rosanna Roads.

Councillors Present:

Steven Briffa Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips

Staff Present:

Simon McMillan, Chief Executive Officer Allison Beckwith, Director – Community Programs Scott Walker, Director – City Development Geoff Glynn, Director – Assets & City Services Keith Yeo, Director – Corporate Services Gina Burden, Manager – Governance, Information and Laws Daniel Kollmorgen, Manager –Development Services

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 2 December 2013

17

MINUTES ORDINARY MEETING OF COUNCIL

2

Others Present:

Vincent Ryan, Manager – Strategic & Economic Development Emily Outlaw – Senior Governance Officer Peter Utri, Manager – Organisational Performance Doug Baker, Financial Accountant Shaun Barber, Manager – School Sites Redevelopment Project Nil

Conflict of Interest:

Nil

Date of Assembly:

28 October 2013

Type of Meeting:

Councillor Briefing

Matters Considered:

Right of Way Policy & Strategy School Crossing Supervision Steven Briffa Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips

Councillors Present:

Staff Present:

3

Others Present:

Simon McMillan, Chief Executive Officer Scott Walker, Director – City Development Geoff Glynn, Director – Assets & City Services Daniel Kollmorgen, Manager –Development Services Cameron Baird, Co-Ordinator – Engineering Services Kevin Ayen, Team Leader – Engineering Services Nil

Conflict of Interest:

Nil

Date of Assembly:

28 October 2013

Type of Meeting:

Councillor Briefing

Matters Considered:

Walking the Talk - Equal Opportunity & Councillor Conduct Steven Briffa Mark Di Pasquale Craig Langdon Tom Melican Jenny Mulholland Simon McMillan, Chief Executive Officer Scott Walker, Director – City Development Geoff Glynn, Director – Assets & City Services Keith Yeo, Director – Corporate Services Gina Burden, Manager – Governance, Information and Laws Vivien Ferlaino, Governance & Information Co-Ordinator Daniel Kollmorgen, Manager –Development Services

Councillors Present:

Staff Present:

Others Present: Conflict of Interest:

18

18 NOVEMBER 2013

Jane Lewis, Victorian Equal Opportunity & Human Rights Commission Nil

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 2 December 2013

MINUTES ORDINARY MEETING OF COUNCIL

18 NOVEMBER 2013

Resolution (CO2013/402) That the Assembly of Councillors report be received.

Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican

CARRIED

7. SEALING OF DOCUMENTS Nil 8. NOTICES OF MOTION 8.1

WALTER BURLEY GRIFFIN - PROPOSAL - AN HONORARY AUSTRALIAN CITIZEN

Cr Jenny Mulholland submitted a Notice of Motion Resolution (CO2013/403) “That 1. Council support a motion for Architect, Landscape Architect and designer of Canberra and parts of Banyule City Council, Walter Burley Griffin (1876-1937), to be named as an Australian Honorary Citizen (post-nominal); 2. Council write to the Hon Tony Abbott MP Prime Minister of Australia supporting the nomination in this Centenary Year of Canberra 2013 to include special background of the Municipality of Banyule.”

Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican

8.2

CARRIED

REQUEST FOR CHANGES TO THE ZONE TICKETING SYSTEM - MYKI

Cr Tom Melican submitted a Notice of Motion Resolution (CO2013/404) “That: 1. Council writes to Department of Transport requesting information of the possibility of changes to the zone ticketing system, now that MYKI has been installed; 2. Once the information has been provided, Council form a view on the possibility of moving to a more fairer and equitable system for public transport pricing; 3. Council then writes to the MAV and all other councils within Metropolitan Melbourne, seeking support to convert to a fairer fare system; 4. A motion be prepared for the next MAV State Conference, seeking support for a fairer system.”

Moved: Cr Tom Melican Seconded: Cr Wayne Phillips

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 2 December 2013

19

MINUTES ORDINARY MEETING OF COUNCIL

18 NOVEMBER 2013

9. General Business 9.1 QUEEN SCOUTS AWARD Cr Craig Langdon recognised Justin Rose and Chelsea Carter for receiving their Queen Scouts Award this year which they will receive from the State Governor at a reception in Government House on November 30th.

9.2

BELL STREET MALL

Cr Craig Langdon was pleased to report that after months of negative comments about the management of the Bell Street Mall, the Traders Association and it's Co-ordinator, the current Committee has been basically re-elected unopposed and the election was held in accordance with its constitution and rules of association by an independent employed returning officer.

9.3

BULLY FREE AUSTRALIA

Cr Steven Briffa acknowledged the Bully Free Australia function held on Saturday night.

9.4

ASSISI CENTRE

Cr Jenny Mulholland congratulated the Assisi Centre in Rosanna for a very well-run successful dinner dance function over the weekend.

9.5

MALAHANG FESTIVAL

Cr Craig Langdon acknowledged the Malahang Festival over the weekend and commented that it was the best one yet and thanked all Councillors and staff for attending.

10. Urgent Business Nil

Closure of Meeting to the Public That in accordance with Section 89(2) of the Local Government Act 1989, Council close the Meeting to members of the public and adjourn for five minutes to allow the public to leave the Chamber prior to considering confidential items 11.1.

Moved: Cr Jenny Mulholland Seconded: Cr Mark Di Pasquale

CARRIED

The Meeting was adjourned at 12.10am.

The Meeting was closed to the public at 12.12am.

DATED:........................... DAY OF ........................... 2013

.............................................

MAYOR

20

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 2 December 2013