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Balfour Beatty UK Site Mobilisation Guide Balfour Beatty UK Site Mobilisation Guide “ Go Live” from 1 st July 2016


A word from our sponsors

Dean Banks, Managing Director for UK Construction Services “ Through the Site Mobilisation Hub service there has been a step change in the w ay the business approaches site set up and exit. The Site Mobilisation Hub has introduced a standard one stop shop for site mobilisation, and is a great example of Build to Last in action. Put simply it is about us w orking more effectively from day one, sharing best practice and ensuring w e meet and exceed our customer and internal expectations.”

Andy Ormerod, Managing Director for Plant & Fleet Services “ The Site Mobilisation Hub is making a big contribution to Balfour Beatty’s Build to Last transformation programme by driving lean efficiencies through our UK operations w ith a slick and standardised approach. Our Site Mobilisation Hub team is on hand to support every project manager to get up and running in the most efficient and seamless manner. More than £10m of recorded savings have already been achieved since the Mobilisation Hub w ent live in July 2016.”

SITE MOBILISATION GUIDE VERSION 2, 2018

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Introduction The Hub has been set up to change our approach to mobilising and demobilising sites. This presents a great opportunity to save money by using in-house expertise, equipment and our comprehensive UK supply agreements. When you contact the Hub, the team w ill take you through a triage process. All sites are encouraged to make initial contact w ith the Hub. Our processes are detailed on the Business Management System (BMS) and in this booklet for your information. Getting site set -up right first time creates a safe and sustainable environment. Safety is our licence to operate. The Hub follow s the Gated Lifecycle and the Digital Briefcase to provide the governance and control of key stage gate documentation. The Site Mobilisation Hub is happy to support you. Please don’ t hesitate to call or email.

Lean – Using our in-house expertise and external partners allow s us to mobilise and demobilise efficiently, keeping cash in the company. Expert – Connecting employees w ith competent in-house specialists and external suppliers to successfully deliver, maintain and remove project facilities. Trusted – Using a planned and programmed approach to Mobilisation / Demobilisation, w ill enable us to accurately measure and report cost. Safe – Safety is at the heart of mobilisation through relentless collaboration, using in-house expertise ensuring our equipment is compliant and safe - helping to deliver Zero Harm.

0844 880 0090 mobilisationhub@balfourbeatty.com

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Mobilisation and Demobilisation T-minus notification periods Mobilisation > 6 months

18 to 26 wks

PreSigning of Occupation Lease Survey Planning Application

3 rd Party Property Consent

-18 wks Tow er Cranes

-17 wks

-16

wks Cars and Vans

LCV and HGV

Tenancy Agreement

-15 wks

-14 wks

-13 wks

-12 wks Signing of Licence Operat or Licence

-11

-10

-9

-8

wks

wks

wks

wks

-7 wks

-6 wks

-5

Securit y

Craw ler Cranes

Temporary Accomm

Water and Sew erage

Generators

wks

Modular Accomm

Broadband

Fixed Fibre Gas and Electric

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Demobilisation -4

-3

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-1

-12

wks

wks

wks

wks

wks

Structured Cabling

Telephony

Temporary Electrics

Sw eepers

Bulk Fuel

Nonoperated Plant

P-Card

Fleet

Waste Containex Accomm Furniture/ Asset Exchange

Signage / Fuel Cards Noticeboard

Viprinet Satellite / Satellite

PPE & Site Equipment

Fire Services

Building Materials

Multi Function Device

Driver Risk Management

-10

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wks

wks

wks

wks

wks

wks

wks

wks

wks

IT removal

Security

Modular Accomm

Propert y Handover

General Plant

Temporary Accomm

Fire

Gas and Electric

Cont ainex Accomm

Propert y Handover

Project Demobilised

Office Supplies

Project Mobilised

Project Control Room

Modular Accomm

-11 wks

Generat ors Furnit ure/ Asset Exchange

Suction 4G Router Excavators

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Contents The Site Mobilisation Hub process

8

Mobilisation: key elements

19

IT setup

42

What happens w hen you contact the Hub?

9

Health & Safety

20

Gas & electricity temporary connection

44

How does it fit into the Business Lifecycle?

10

Site layout

22

Tow er Cranes

46

Example site plan

23

Fleet

48

Project start up review

11

Accommodation options

24

Vehicle Operating Licence

50

T-Minus planning

12 Modular Accommodation

26

Site Security

52

Information distribution and requirements gathering

13 28

Workforce Management

54

Delivery to project plan

14

Temporary Accommodation (Cabins) Example cabin layouts

30

Third party consents

56

Standardised cabin layouts

32

Water and sew erage temporary connections

58

Pre-occupation site surveys

36

Craw ler cranes

62

Tenancy agreements

38

Temporary w orks planning

64

Planning applications

40

Temporary electrics

66

Clarify and agree Mobilisation programme

15

Handover and benefits realisation / preparation for Demobilisation

16

Transfer cost know ledge to Business Winning Community

17

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Fire Services

68

Building materials

92

Tow er Cranes

112

Furniture and asset exchange

70

Non-operated plant

94

3 rd party property handback

114

Waste

72

Generators

96

116

Road Sw eepers

74

Electricity and gas temporary disconnections

Effluent empty servicing

98

Signage

76

Site security

118

Fuel cards 100

Furniture and asset exchange

120

78

Driver Risk Management 102

IT removal service

122

Project Control Room

80

Construction Logistics and Community Safety

104

Fire Services

124

Bulk fuel

82

Major Earthw orks

Non-operated plant collection

126

Contacts at a glance

128

Communication noticeboards

106 Purchasing cards

84

Demobilisation: key elements

107 Suction Excavators

86

PPE and site equipment

88

Office supplies

90

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Modular Accommodation

108

Temporary Accommodation (cabins)

110

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The Site Mobilisation Hub process

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What happens when you contact the Hub? Requirement Identification

»

The process diagram outlines how the Site Mobilisation Hub w ill operate

»

Stage 1 (Requirement Identification) - Our Mobilisation Partners review the CRM platform to identify projects

»

Stage 2 (Triage) - Site Mobilisation Partner w ill contact Project Manager to go through mobilisation / demobilisation requirements (please note that for a sub-contractor order, this w ould need to be raised by the project’ s Quantity Surveyor or Buyer as per Balfour Beatty

Triage

policy – search PRC-PR-0003 on 360) »

Typically, if your project value is less than £250k and 6 months in duration you may be advised by the Site Mobilisation Hub to interact directly w ith the specialist contacts included throughout the guide

Requirements Gathering

»

Stage 3 (Requirements Gathering) – a Mobilisation Partner w ho engaged w ith you at stage 2 w ill gather all your site mobilisation / demobilisation requirements and proceed w ith the mobilisation of your project

Change Request Process 9

»

Stage 4 (Change Request) – if a major change in site mobilisation requirements occur that can be costed back to the client, please inform the Site Mobilisation Hub

Mobilisation/ Demobilisation

»

Stage 5 (Handover) – The Site Mobilisation Hub w ill provide a handover document to the Project Manager of all the commodities provided

» Our Site Mobilisation Partners will be happy to assist with any

Handover

Mobilisation / Demobilisation enquiries, please don’t hesitate to call or email Get in Touch: mobilisationhub@balfourbeatty.com

SITE MOBILISATION GUIDE VERSION 2, 2018

0844 8800 090

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How does it fit into the Business Lifecycle? » Stage Gates 1 - 4 are the Win Business sales stage w hich transitions into the project delivery Stages 5-8 » Left of Stage Gate 5, the Site Mobilisation Hub

w ill have your project on their radar from CRM data » The Site Mobilisation Hub engages w ith project teams as early as Stage Gate 3 w ith a w atching brief all the w ay back to Stage Gate 1, w orking

closely w ith the w ork w inning community to input information collated post contract mobilisation to support bidding activity » At Stage Gate 4, the Site Mobilisation Hub’ s active service kicks in to support successful

contract aw ards

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Project start up review » At Stage Gate 5 or earlier, w e need to introduce the discipline of a project start up review » To achieve this the Project Manager needs to

confirm the project programme is still achievable w ith the Strategic Business Unit (SBU) contract sponsor and effectively agree w hat success w ould look like at Stage Gate 7 » This project start up review should be held

betw een the project sponsor and the manager w ithin 30 days of contract aw ard

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T-minus planning

» The Site Mobilisation Hub brings together our UK w ide expertise across a w ide range of functions required to mobilise or demobilise a site. This includes IT and phone connections, temporary accommodation, Plant & Fleet, commodity procurement, utility connections, property and site security » The Hub can provide a tailored service for any type of contract, including JVs. This facilitation service is free. By engaging w ith the Hub you’ ll be supported in finding the most cost effective solution for your project and you’ ll be proactively helped in making all the arrangements necessary to successfully mobilise and demobilise » Once w e are talking together about your mobilisation, w e probably already know you from the mobilisation plan created and out lined in Stage Gate 3 and updated and finalised during Stage Gate 4 SITE MOBILISATION GUIDE VERSION 2, 2018

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Information distribution and requirements gathering

» Having gathered the projects detailed requirements

» A named member of the Site Mobilisation Hub

the information is automatically issued to all the

engages w ith all service providers to agree their

service providers that w ill be supporting the project

timescales and creates a single summary

» The service providers review the information and confirm the timescales for providing the service required by the project

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programme for monitoring w ith the Project Manager, this can then be included w ithin the overall project programme

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Delivery to project plan

» At this point, the project has an agreed

» The progress of your mobilisation delivery is

mobilisation schedule and all parties are

continuously monitored and aggregated across

w orking tow ards delivering the most cost

all mobilisation w orks and reports are produced

effective solution in line w ith agreed timescales

across all functions » Our Service Level Agreements for our supply chain and delivery partners can be found on the Business Management System

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Clarify and agree Mobilisation programme

Âť All the elements required for a successful site mobilisation are delivered in line w ith the agreed programme under the superv ision of the Project Manager and the site team

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Handover and benefits realisation

» Once mobilisation is complete, the Site Mobilisation Hub provide a handover pack to the Project Manager w ith an outline

Preparation for Demobilisation

» The Project Manager should engage w ith the Site Mobilisation Hub at least 12 w eeks before project end date

of the Mobilisation / Demobilisation of the project » By having a consistent and planned approach to M obilisation and Demobilisation, Balfour Beatty can gain cost savings and time efficiency, w e also maintain a consistent expert standard

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Transfer cost knowledge to business winning teams

» Follow ing successful Demobilisation the Hub collates a

» At gate 7, the Mobilisation Partner gives the Project

checklist to remember and deliver this back to the bid team

Manager a prompt to close the project and archive all

for future learning

the associated documentation and metrics in the digital

» The end result is that w e collaborated relentlessly, all got left and delivered a lean service, safely, on-time and in a cost

effective manner

SITE MOBILISATION GUIDE VERSION 2, 2018

briefcase » This enables us to provide learning for future project

opportunities

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Mobilisation Key Elements

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Health & Safety – how to get it right Projects must be mobilised to a standard that provides everyone w ith the right impression of health and safety expectations

The site establishment should eliminate fatal risks

Balfour Beatty is committed to: “Safe - Our licence to operate” “Zero Harm – No injuries or ill health caused by our work activities” “Treat Health like Safety – The health and wellbeing of the workforce must be built into our site establishment”

The site establishment must go beyond legal compliance and demonstrate our zero harm commitment to our w orkforce

Site layouts should ensure safe interface and efficient movement of people, plant and materials

Health and Safety should be your first and last thought for every stage of the project lifecycle

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DEMOBILISATION PROJECT DELIVERY

SITE MOBILISATION

First point of contact: Balfour Beatty Site Mobilisation Hub

The Project must not commence until “ fit for w ork” therefore suitable arrangements for the follow ing must be in place: » Vehicle movements including access, egress and parking

mobilisationhub@balfourbeatty.com 0844 8800 090

» Deliveries of plant and materials » Lighting appropriate to all seasons » Walkw ays to allow safe access in and around the site establishment » Induction & training facilities that create a good environment for all briefings » Welfare sufficiently sized for peak demand (e.g. toilets and drying rooms)

Balfour Beatty specialist contact: Craig McCallum Craig.McCallum@balfourbeatty.com

» Security relevant to the local environment preventing unauthorised access. » Access control allow ing the authorised access of competent people onto site

07766 423 158

» When using operated or non operated plant, please ensure you refer to the Plant Specifications Booklet

The arrangements must take into account the changing demands on the site establishment throughout the project lifecycle so it remains fit for w ork.

SITE MOBILISATION GUIDE VERSION 2, 2018

Plant Specifications booklet: https://w w w .balfourbeatty.com/media/ 164314/plant-specification-bookletjanuary-2017.pdf Or search HSF-RM-0046e on 360

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Site layout – how to get it right Using a scale draw ing, determine the area available for site compound. It must include access and egress to the road and existing utilities

Add accommodation, cabins and any modular buildings w ith storage and w orking facilities required to the scale draw ing

Add parking area, site access roads and footw ays, paying particular attention to the segregation of people and vehicles / plant and equipment

Consider environmental and sustainability impact

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Key Considerations » Plant and People segregation » Vehicle movement » Members of the Public interface » Lighting » Hand rails » Access and egress » Security » Access control » Water

» Canteen » Utilities » Proximity

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Accommodation options Key Features

Typical Use

Mobile Welfare (Wheeled Self Contained Units)

» »

Integrated w elfare in one delivery Short lead-in time

»

During site set up activities (suggested up to 1 month)

Temporary Cabins

» » » » »

Know n fixed unit costs Minimal design required Basic specifications Short lead time Restricted floor plan options

»

Ideal for short to medium term use (suggested up to tw o years) Well suited to smaller projects

» » » »

Variable cost Standardised layout and design Open plan options More efficient use of floor space

»

Flexible (Containex) solution

» » » »

Quick lead times Installation 2-3 w eeks Very flexible (panel configuration) Open plan (central column for larger buildings)

» »

Ideal for any hire over 26 w eeks Ideal for urban locations

Serviced Permanent Office

» » » »

High and variable cost Short lead time Minimal set up required Flexible terms

»

Ideally suited for mobilising a project w hile w aiting for permanent site set up Short term use only (suggested less than one year)

» » »

Variable cost Bespoke use of floor space Medium lead time

»

Traditional Modular Buildings

Permanent Office Refurbishment

SITE MOBILISATION GUIDE VERSION 2, 2018

»

»

»

Ideal for medium to long term use (suggested over 18 months) Well suited for larger projects w ith higher staffing levels

Ideal for medium to long term use (suggested over one year)

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What to consider when choosing accommodation Office Space

One desk per member of staff, although hot desks may be a more efficient option

If unsure about capacity required, it is better to overestimate as adding capacity during w orks can be difficult

Things to consider » Desk space for the client » Meeting rooms and breakout areas » Project Control room / lean centres » Induction and training rooms

Storage

Things to consider » A central PPE store may be useful » Traffic and pedestrian routes w ill impact on moving materials and plant from storage areas to site

Car Parking

Things to consider » Peak numbers of staff on site » Additional parking for visitors and the client » Safe w alking routes to and from the car park using a one w ay system

Welfare

Things to consider » The number of people on site includes office staff and operatives » Facilities need to accommodate peak numbers on site » First aid requirements » Mobility impaired people access may be required » A fire escape is required every 30 metres or five cabins w idths

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Modular Accommodation – how to get it right Project Manager should contact the Site Mobilisation Hub, w ho w ill conduct a Triage and assess the initial requirements

Traditional Modular Building

Modular team contact site w ith options based on current stock or new build

Draw ings and quote are issued by the Modular team

Flexible (Containex) solution

Order placed by site and refurbishment w orks commence. Site visit arranged

Installation w orks commence and building is handed over to Project Manager

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DEMOBILISATION PROJECT DELIVERY

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First point of contact:

Balfour Beatty Site Mobilisation Hub » Prepare detailed plans of temporary accommodation and compound to be covered. » Available footprint » Length of hire building required for (early off-hire charges can apply)

mobilisationhub@balfourbeatty.com 0844 8800 090

» Number of staff and/or operatives w ho w ill be using the building » Facilities required (e.g. Canteen, Induction Room, Meeting Rooms, First Aid Room) Balfour Beatty specialist contact: Checklist to remember: Modular Buildings » Standard layouts may be an advantage

01332 288 426

» Mobilisation period for cabins is generally around 6-8 w eeks, longer for larger

Modular.enquiries@balfourbeatty.com

buildings or buildings requiring significant w ork » Site installation w ill be 8-10 w eeks, longer for larger buildings » Site w ill need to ensure foundations and mains services are available prior to delivery to site » Don’ t forget to get the temporary w orks design for the Building Foundations and ground loadings for offloading using mobile cranes are the customers responsibility » The mobilisation period for Containex buildings is 2-4 w eeks SITE MOBILISATION GUIDE VERSION 2, 2018

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Temporary Accommodation (cabins) – how to get it right Project Manager should contact the Site Mobilisation Hub, w ho w ill conduct a Triage and assess the initial requirements.

Confirm date of site survey (if required)

The supply of temporary cabin units is through our sole supplier, A-Plant. A-Plant offer Balfour Beatty three standards of anti-vandal accommodation. » Fire rated for double stacked units in close proximity to other occupied buildings. » Amber for standard units » Green for ‘ Eco’ units w ith extra insulation, PIR lighting, w aterless urinals and double glazing.

Agree maintenance requirements

Final quotation provided by A -Plant

Project Manager to raise requisition for hire

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X Unit

Occupancy

Property compliance – Please engage w ith your local

Cabin A

5 people

health and safety representative, to ensure you have

Cabin B

4 people

taken appropriate advice to be compliant

Cabin C

20 people

Before engaging, please consider the following:

Cabin D

40 people

» Location of the hire

Cabin E

30 people 125 / 25 people

Cabin G

6 people 50 / 25 people

Cabin H

50 / 25 people

Cabin I

12 people

Cabin J

30 people

Cabin K

1 person

Cabin L

10x8 or 20x8 Secure Store

-8

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First point of contact: Balfour Beatty Site Mobilisation Hub mobilisationhub@balfourbeatty.com 0844 8800 090

» Date and time of delivery and the estimated off hire date w here know n and including restrictions

Cabin F

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DEMOBILISATION PROJECT DELIVERY

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Balfour Beatty specialist contact:

Checklist to remember:

Construction, Major Projects

» Check for compliance to fire regulations.

csukplant@balfourbeatty.com

» Consider specifying a fire detection system and

0870 8444 888

enclosing the underside of cabins. » Ensure that the temporary w orks are in place for lifting operations » Place your order 20 w orking days prior to delivery to get best rates » Don’ t forget to get the temporary w orks design for the Cabin Foundation and Working Platform for offloading cranes

SITE MOBILISATION GUIDE VERSION 2, 2018

(select option 1, option 1, option 2 ) Gas & Water, Power T&D bbssplant@balfourbeatty.com 0870 8444 888 (select option 1, option 1, option 1 ) Rail, Living Places, Joint Ventures mobilisationhub@balfourbeatty.com 0844 8800 090

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Example cabin layouts

Cabin A

Cabin D

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Cabin B

Cabin E

Cabin C

Cabin F

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Example cabin layouts

Cabin G

Cabin H

Cabin I

Cabin J

Cabin K

Cabin L

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Standardised cabin layouts Cabin Type

Occupancy

Electrical Load

BB1

10 people (5 white collar, 5 blue collar )

15.5 kVA

BB2

20 people (5 white collar, 15 blue collar)

18.5 kVA

BB1

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BB2

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Standardised cabin layouts Cabin Type

Occupancy

Electrical Load

BB3

20 people (9 white collar, 20 blue collar)

24 kVA

BB4

30 people (9 white collar, 20 blue collar)

24 kVA

BB4 – DOUBLED STACKED BB3

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Standardised cabin layouts Cabin Type

Occupancy

Electrical Load

BB5

30 people (9 white collar, 40 blue collar)

47.5 kVA

BB6

50 people (9 white collar, 40 blue collar)

47.5 kVA

BB7

100 people (18 white collar, 80 blue collar)

70.5 kVA

BB6

BB5

BB7

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Standardised cabin layouts Cabin Type

Occupancy

Electrical Load

BB8

100 people (18 white collar, 80 blue collar)

70.5 kVA

BB9

150 people (27 white collar, 120 blue collar)

93.5 kVA

BB8

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BB9

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Pre-occupation site surveys – how to get it right Project Manager should contact the Site Mobilisation Hub, w ho w ill conduct a Triage and assess the initial requirements

To ensure condition surveys, ecological reports (e.g. Tree Protection Orders and Japanese Knotw eed) and contamination investigations are completed and necessary consents are processed prior to gaining occupation.

Property Team w ill liaise w ith Project Manager to agree preferred site location and key property requirements

Property Team w ill facilitate searches and carry out initial engagement w ith landlords

Property Team w ill highlight any issues relevant to these locations

Property Team w ill record and manage in line w ith timescales

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First point of contact: Balfour Beatty Site Mobilisation Hub

» Site details, type and size of property » Duration of occupation » Details of site use and transportation issues, including any changes likely during the

mobilisationhub@balfourbeatty.com 0844 8800 090

project Checklist to remember:

Balfour Beatty specialist contact:

» Refrain from agreeing informal or local arrangements w here risk is not controlled

Property Team

» Conduct adequate research on adjacent property / land ow nership including over-

property.services@balfourbeatty.com

sailing rights » Carry out condition surveys before and after residency » Utilities: obtain utility draw ings for the area including telecoms, gas and w ater, electric, sew erage and fuel pipelines both above and below ground. » Consider environmental impact issues » Ensure condition surveys, ecological reports (e.g. Tree Protection Orders and Japanese Knotw eed) and contamination investigations are completed and necessary consents are processed prior to gaining occupation. SITE MOBILISATION GUIDE VERSION 2, 2018

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Tenancy agreements - how to get it right

Project Manager should contact the Site Mobilisation Hub, w ho w ill conduct a Triage and assess the initial requirements

Property Team agree preferred site and prepare legal documents

When legal documents are completed, at the time of occupation Property Team archive and record break clauses

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First point of contact: Balfour Beatty Site Mobilisation Hub

» Forecast the expenditure in your budget

mobilisationhub@balfourbeatty.com

Checklist to remember:

0844 8800 090

» Ensure adequate lead time for instruction to negotiate tenancy typically 14 w eeks if you have identified a property and 22 w eeks if a search is required » Avoid entering into non-professional agreements w ith third parties, as these can increase cost and liabilities » Conduct initial conditions survey

Balfour Beatty specialist contact:

Property Team 0114 232 9677 property.services@balfourbeatty.com

» Ensure steps have been taken to set up payments rent, business rates, utilities etc. » Inform Property Services if you intend to undertake any alterations to the premises so that Landlord consent can be obtained » Agree and record method of reinstatement obligations before undertaking w ork » Make adequate provision for dilapidation costs. You may be liable for reinstatement and repair costs if the property is not returned in good condition, especially if alterations have been undertaken w ithout consent SITE MOBILISATION GUIDE VERSION 2, 2018

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Planning applications - how to get it right Project Manager should contact the Site Mobilisation Hub, w ho w ill conduct a Triage and assess the initial requirements

The process to determine planning requirement for site set up of land and buildings.

Property Team w ill liaise w ith the Project Manager to agree required planning route, appoint planning consultants and submit applications

Project Manager creates a traffic and access statement and environmental plan for submission w ith the planning application

Property Team w ill deal w ith local planning office requests and gain consent

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END

>6m ths

DEMOBILISATION PROJECT DELIVERY

SITE MOBILISATION

First point of contact: Balfour Beatty Site Mobilisation Hub

» Tenancy agreement must be completed before Planning Applications can be submitted » Project Manager should have an informal discussion w ith local authority to determine

mobilisationhub@balfourbeatty.com 0844 8800 090

if planning consent is required, considering; » Duration of project and occupation » All intended site use and transportation issues

Balfour Beatty specialist contact:

Checklist to remember:

Property Team property.services@balfourbeatty.com

» Property Team may appoint planning consultants to prepare and submit applications, the costs w ill fall to the project. » The ow ner of land is not responsible for submitting application – it is the occupier » Consider hoarding and fencing requirements and conditions. There have been instances of developers/ builders being fined for breaching regulations » Adhere to conditions such as noise and w orking time restrictions. Note: This also applies to taking occupation on a client site under the terms of their planning consent. SITE MOBILISATION GUIDE VERSION 2, 2018

41


IT setup - how to get it right

Site Project Manager defines requirements

Site Project Manager contacts the Site Mobilisation Hub, w ho w ill assign a Mobilisation Partner to your project

Mobilisation Partner w ill agree IT requirements and arrange a suitable installation date / time

SITE MOBILISATION GUIDE VERSION 2, 2018

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Before engaging with us, consider the following: Define requirements including deliverables, lead times, key dates, service requirements, budgets and site contacts. The Mobilisation Partner w ill w ork w ith you to capture the detail required. Checklist to remember

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First point of contact: Balfour Beatty Site Mobilisation Hub mobilisationhub@balfourbeatty.com 0844 8800 090

» Allow sufficient IT budget in tender

Balfour Beatty specialist contact:

» Clearly define requirements – w hat tools / functions do the staff need as part of

IT Site Setup Office

project delivery? (CAD / BIM / Document control systems / client specified systems / 360 access) Lead in times » Temporary communication – 12 w orking days » Permanent communication – 120 w orking days * *

Subject to survey and receipt of approval

» IT equipment for new starters should be requested through the On and Off Boarding

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SITE MOBILISATION

To raise initial request https://balfourbeattyukitss.servicenow.com/nav_to.do?uri=%2Fsp Click on ‘IT Services – Order Or Request Something – Services and Access – Site Setup Services – Then Site Setup Services again.’ IT Site setup how to guide:

https://home360.balfourbeatty.com/it/Documents/ High%20Level%20Site%20Steup%20Guide.pdf Or search ‘High Level Site Setup Guide’ on 360 Queries to the dedicated IT team

team via Employee Services (0800 030 4127) sitesetup@balfourbeatty.com 0191 228 2991

SITE MOBILISATION GUIDE VERSION 2, 2018

43


Gas & electricity temporary connections – how to get it right

Project Manager should contact the Site Mobilisation Hub, w ho w ill conduct a Triage and assess the initial requirements

Project Manager w ill complete a Utility Requirements questionnaire provided by the Site Mobilisation Hub

If you require a new supply; the Site Mobilisation Hub w ill initiate a new requirement w ith a preferred supplier and w ill commence the set up. Costs w ill be incurred at this stage

SITE MOBILISATION GUIDE VERSION 2, 2018

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Before engaging with us, consider the following:

First point of contact:

» Project code

Balfour Beatty Site Mobilisation Hub

» Strategic Business Unit

mobilisationhub@balfourbeatty.com

END

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DEMOBILISATION PROJECT DELIVERY

SITE MOBILISATION

» Full site address including postcode, Meter Point Administration Number (MPAN) or (Meter Point Reference Number (MPRN)

0844 8800 090

» Site contact name and contact details » Purchase Order Number Checklist to remember: » Do not contact any other provider directly. This w ill cause confusion and potential non-compliance w ith legal requirements » Pay invoices w ithin established time scale – provider w ill issue disconnection letters if they are not paid w ithin the agreed payment terms » All new gas and electricity supplies must be fitted w ith Automatic Meter Readers (AMRs) that are Day+ 1 capable. Having these fitted during site set -up is significantly cheaper than doing so retrospectively

» Often the connection betw een the boundary and the accommodation distribution board w ill need to be installed by the site team SITE MOBILISATION GUIDE VERSION 2, 2018

45


Tower Cranes - how to get it right

Project Manager should assess w hether the project is likely to require Tow er Cranes and liaise w ith the Site Mobilisation Hub to discuss requirements

Plant & Fleet Services w ill liaise w ith site to develop a Tow er Crane Solution that meets the requirements of the Project

Plant & Fleet Services w ill procure or use from existing Fleet, a Tow er Crane for the Project and put in place the appropriate measures to mobilise the Crane.

SITE MOBILISATION GUIDE VERSION 2, 2018

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Before engaging with us, consider the following:

First point of contact:

» The lifting radiuses and corresponding capacity required at each radius.

Balfour Beatty Site Mobilisation Hub

» The traffic management plan for install, w ho w ill develop this (many councils w ill

END

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SITE MOBILISATION

mobilisationhub@balfourbeatty.com

require a minimum of 8-12 w eeks notice for closure) » Any site constraints (over sailing, access, height restrictions etc.)

0844 8800 090

» Luffing jib lead times to hire – 16-20 w eeks » Saddle jib lead times to hire – 16-20 w eeks Balfour Beatty specialist contact: Checklist to remember: » Allow ing sufficient time for base design and cat III checking (30 days minimum) » Tow er crane pow er supply, either mains or generator. » Any traffic management plans required must be communicated and discussed w ith Tow er Crane Services as soon as possible

Simon Armstrong 07854 058036 0870 8444 888 (Select Option 1, Option 5) tow ercranes@balfourbeatty.com

» Temporary w orks design for the Tow er Crane Base and Working Platform for erection cranes (base completion hand over certificate). » In the event of purchases, a purchase order is required to procure a new crane so please take into account the lead times mentioned above. SITE MOBILISATION GUIDE VERSION 2, 2018

47


Fleet - how to get it right

Is your Project going to require LCV’ s or HGV’ s

Contact the Fleet Service desk on 0845 602 7064 LCV: Option 1, then Option 4 or 5 HGV: Option 2, then Option 3 or 4

Our expert Fleet Team w ill w ork w ith you to agree the right solution to meet your vehicle requirement

SITE MOBILISATION GUIDE VERSION 2, 2018

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Before engaging with us, consider the following:

First point of contact:

» What are the Project requirements (i.e. Chapter 8 Livery, Tow bar)

Balfour Beatty Site Mobilisation Hub

END

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DEMOBILISATION PROJECT DELIVERY

SITE MOBILISATION

» How long w ill the vehicles be required for » Are there specialist vehicles that must be on the Project » Are there any legal requirements that must be complied w ith

mobilisationhub@balfourbeatty.com 0844 8800 090

» Does the w orkforce have the competency to operate the vehicles Checklist to remember:

Balfour Beatty specialist contact: Fleet Service desk

» When w ill I need the vehicles and how long w ill they be required

» Delivery locations must be know n (and appropriate project / task codes)

Lead Times » Short Term Hire LCVs / HGVs – 4-72hrs (specification dependant) » Long Term Hire LCVs – 16-20w ks (specification dependant) » Long Term HGVs – 20+ w ks (specification dependant)

SITE MOBILISATION GUIDE VERSION 2, 2018

01332 476071/ 0845 602 7064 fleetservicedesk@balfourbeatty.com BMS Link: https://home360.balfourbeatty.com/g horeferencecentre/Group%20BMS/Pa ges/FleetCust.aspx Or search ‘ Plant and Fleet’ , then ‘ Fleet’ on the BMS

49


Vehicle operating licence – how to get it right

Do you need to operate Heavy Goods Vehicles (HGV) from the site?

Project Manager should contact the Site Mobilisation Hub, w ho w ill conduct a Triage and assess the initial requirements

Operating centre licences are required w here Heavy Goods Vehicles (HGV, Vehicles greater than 3.5 ton Gross Vehicle Weight) are operated from the site. Authorisation is required from the Office of the Traffic Commissioner to become an “ Operating Centre” . Balfour Beatty Fleet Services team w ill process the application and payment including the statutory notice publication in local press. It is likely that the site w ill be subject to a visit by Department for Transport officials. The application may be subject to challenge by local residents and businesses also from Statutory Objectors.

Contact Fleet Services team

SITE MOBILISATION GUIDE VERSION 2, 2018

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Before engaging with us, consider the following: » Full postal address of the site » If the site is not ow ned or formally leased by Balfour Beatty you w ill need a letter from the land lord authorising the company to use the site as operating centre for

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DEMOBILISATION PROJECT DELIVERY

SITE MOBILISATION

First point of contact: Balfour Beatty Site Mobilisation Hub mobilisationhub@balfourbeatty.com 0844 8800 090

the purpose of operating the required number of HGVs » Scale site plan show ing parking area, access/egress points and adjacent roads Balfour Beatty specialist contact: Checklist to remember: Group Transport & Compliance Manager » Plan for the peak number of HGVs operating from site

Adrian Wanford

» Leave sufficient space available to park the number of vehicles to be specified in the

07967669535

application

FleetCompliance@bbfleetservices.com

» If operations are likely to involve coupling or uncoupling of articulated vehicles make sure suppliers are aw are of Balfour Beatty requirements for automatic trailer braking and cab handbrake alarms [HGV not Vehicle Operating Licence specific issue]

SITE MOBILISATION GUIDE VERSION 2, 2018

51


Physical Security Services – how to get it right Project Manager should contact the Site Mobilisation Hub, w ho w ill conduct a Triage and assess the initial requirements

Security Team w ill contact the Site Team to discuss security requirements and arrange potential site visits

Core Services Standardised Access Control

CCTV & Alarm Based Systems

» On site for more than 6 months w ith a site boundary – The Standardised Access Control is for you

» CCTV & Alarm based systems can greatly improve your security defences and provide w arning of an intrusions

» Time & attendance for both safety & commercial benefit

» Deployed systems can be mobile, battery or mains pow ered and monitored externally

» CSCS Card Integration

» Cost effective Solution

» Online dashboard reporting / roll call

Security Team submit proposals from approved supply chain and agree solution

Project Team raise orders for preferred supplier

Manned Guarding

Automated Gates, Barriers & Blockers

» Manned Guarding provides a strong visible deterrent by physical presence on site

» Prevents vehicle and pedestrian access through roadw ays

» Can be statistic covering one site or mobile covering multiple sites miles apart

» Can be remotely controlled , linked to ANPR or proximity readers

Implement Security Measures

SITE MOBILISATION GUIDE VERSION 2, 2018

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The security team offer the follow ing support:

First point of contact:

»

Focus on applying security risk management to all w orks

Balfour Beatty Site Mobilisation Hub

»

Identify primary security risks and provide mitigations

»

Site security design from tender to contract aw ard

»

Scope and costed security solutions across project milestones

»

Technical advice on security products and solutions

Before engaging with us, consider the following: » Please have ready site details/ type/ size of property, duration of occupation and

END

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DEMOBILISATION PROJECT DELIVERY

SITE MOBILISATION

mobilisationhub@balfourbeatty.com 0844 8800 090

Balfour Beatty specialist contact: SecurityServices@balfourbeatty.com

security services possibly required. Checklist to remember:

John Barrie (Security Operations Manager)

» Engage w ith the security team early to avoid a poorly scoped security solution and

07967 689451

possible missed savings opportunities » Procurement of suppliers w ithout engaging the team, potentially increases risk exposure to Balfour Beatty

SITE MOBILISATION GUIDE VERSION 2, 2018

https://home360.balfourbeatty.com/secu rityservices Or search ‘ Security Services’ on 360

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Workforce Management - how to get it right? Project Manager should contact the Site Mobilisation Hub, w ho w ill conduct a Triage and assess the initial requirements of units

The new Balfour Beatty UK w ide standardised Site Access Control system is delivered through our strategic partner Human Recognition Systems. It ensures the right people are on site, at the right time w ith the right qualifications. It is a cloud based platform meaning that reports are easily accessible. This system delivers:

Security Team w ill liaise w ith the Project Manager to discuss requirements and arrange potential site visits

Security team w ill agree number and type of units to be installed and quote w ill be provided

»

Time and attendance

»

Qualifications and inductions / training

»

Deliveries to site

»

Data on labour levels and attendance

»

CSCS card readers to ensure w orkforce are compliant

»

Logistics management

Engineer w ill install the units on site and a trainer w ill assist in using the online system

SITE MOBILISATION GUIDE VERSION 2, 2018

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Checklist to remember:

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DEMOBILISATION PROJECT DELIVERY

SITE MOBILISATION

First point of contact: Balfour Beatty Site Mobilisation Hub mobilisationhub@balfourbeatty.com 0844 8800 090

» Ensure Site Survey carried out by M-site or Security Team capture all your requirements and is safe » Understand your IT connectivity for optimal performance, connect to local BB netw ork w here possible

Balfour Beatty specialist contact:

» Identify logistics challenges for delivery of Pods, inform M -site if plan changes 2 w eeks

before delivery date » Ensure commercial buy in before and after the quote is agreed and signed off

SecurityServices@balfourbeatty.com

For any other queries with the system:

» Identify and nominate at least one M -Site champion to receive full training on system » Ensure the nominated M-site champion(s) have completed the online Data Protection

support@hrsid.com

training » Brief all blue and w hite collar staff about the on-boarding process » Ensure all BB staff and subcontractors are enrolled, pre-enrolment helps w ith completing this before they arrive on site » Capture Biometric finger prints on site as per the “ 4 Must Do’ s for enrolment”

SITE MOBILISATION GUIDE VERSION 2, 2018

55


Third party consents - how to get it right

Project Manager should contact the Site Mobilisation Hub, w ho w ill conduct a Triage and establish key areas of activity

For consents of third party and statutory authorities for easements and notices/licences. Refer to Property Section if legal agreement for access or storage means gaining consent from a third party adjacent to a main site. Easements for utilities should be undertaken by the utility provider, refer to the Gas & Electric section. Refer to the IT setup section if easements are required for communications.

Project Manager should identify consents required, Site Mobilisation w ill direct to Property Services or IT

Property Service / IT records and manages information in line w ith timescales

SITE MOBILISATION GUIDE VERSION 2, 2018

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SITE MOBILISATION

First point of contact:

Balfour Beatty Site Mobilisation Hub

» Site details / type / size of property » Duration of mobilisation / occupation » Information on all intended site use and materials / transportation issues

mobilisationhub@balfourbeatty.com

0844 8800 090

Checklist to remember:

» Agree information or local arrangement w here risk is not controlled » Consider land use and access agreements – possible w ayleaves and easements to agree w ith third party. Property to advise on land ow nership and legal requirements » Consider overhand and party w all issues and agreements. Failure to information and

Balfour Beatty specialist contact: Property Team property.services@balfourbeatty.com

agree w ith site neighbours could result in trespass and damages claims

» Consider all proposed discharges – w aste, soil and effluent. Seek advice from contract environmental team, and Property Team if third party consent required » Access onto public highw ay – consents/signage etc. Contract team to determine w hat requirements are needed and make applications to relevant authority

SITE MOBILISATION GUIDE VERSION 2, 2018

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Water and sewerage temporary connections - how to get it right Water supply needs to be arranged directly by the project w ith relevant local provider. Details can be found on the w ebsite w ater.org.uk. Early engagement is important as there may be a requirement for surveys, draw ings, local council approvals and legal approvals. The service and processes differ betw een providers.

Project Manager should contact the Site Mobilisation Hub, w ho w ill jointly agree the best course of action

SITE MOBILISATION GUIDE VERSION 2, 2018

Bottled w ater dispensers and coolers should only be used if a mains portable w ater supply is unavailable. The supply and plumbing can be tested to prove the w ater is safe to drink.

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DEMOBILISATION PROJECT DELIVERY

SITE MOBILISATION

First point of contact: Balfour Beatty Site Mobilisation Hub

» Full site address including postcode » Site contact name and number

mobilisationhub@balfourbeatty.com

Checklist to remember:

0844 8800 090

» Use the correct specification for installation of pipew ork required by the provider e.g. “ Sew ers for Adoption” w hen installing w aste pipew ork and ensure that inspections are arranged w ith the provider

Water Supplier Information w w w .w ater.org.uk

» All new w ater supplies must be fitted w ith meters. Having these fitted during site set-up is significantly cheaper than doing so retrospectively and can help w ith billing disputes » Burying or insulating w ater piping w ill aid in avoiding the piping being heated by the sun and complaints about the w ater not being cool enough

SITE MOBILISATION GUIDE VERSION 2, 2018

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SITE MOBILISATION GUIDE VERSION 2, 2018

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Water and wastewater

Local water and wastewater

Water only

Anglian Water (Hartlepool Water) w w w .anglianw ater.co.uk

Albion Water w w w .albionw ater.co.uk

Affinity Water w w w .affinityw ater.co.uk

Džr Cymru – Welsh Water w w w .dw rcymru.com

Independent Water Netw orks w w w .iw nl.co.uk

Bristol Water w w w .bristolw ater.co.uk

Northern Ireland Water w w w .niw ater.com

Peel Water Netw orks w w w .peel.co.uk/utilities/w ater

Cambridge Water w w w .cambridge-w ater.co.uk

Northumbria Water w w w .nw l.co.uk

Thames Water Commercial Services w w w .thamescommercial.co.uk

Cholderton and District Water w w w .choldertonw ater.co.uk

Scottish Water w w w .scottishw ater.co.uk

Veolia Water Projects http://w w w .veolia.co.uk/our-services/ourservices/w ater-services

Dee Valley Water w w w .deevalleyw ater.co.uk

Severn Trent Water w w w .stw ater.co.uk South West Water w w w .southw estw ater.co.uk Southern Water w w w .southernw ater.co.uk Thames Water w w w .thamesw ater.co.uk United Utilities w w w .unitedutilities.com Wessex Water w w w .w essexw ater.co.uk Yorkshire Water w w w .yorkshirew ater.com

SITE MOBILISATION GUIDE VERSION 2, 2018

Essex and Suffolk Water (Northumbrian Water) w w w .esw ater.co.uk Hartlepool Water (Anglian Water) w w w .anglianw ater.co.uk Portsmouth Water w w w .portsmouthw ater.co.uk Bournemouth Water w w w .bournemouthw ater.co.uk South East Water w w w .southeastw ater.co.uk South Staffs Water w w w .south-staff-w ater.co.uk Sutton and East Surrey Water w w w .w aterplc.com

61


Crawler Cranes – how to get it right

Is your project likely to require craw ler cranes?

If yes, call BPH Equipment w ith details of your likely requirements and w e w ill identify a suitable crane for your project

BPH Equipment w ill mobilise the crane solution for your project

SITE MOBILISATION GUIDE VERSION 2, 2018

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Before engaging with us, consider the following: » Details of all BPH Cranes are available on the w ebsite (w w w .bphequipment.co.uk)

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First point of contact: Jim Peck (Technical Sales Manager)

» Is the access suitable for a craw ler crane?

jim.peck@bphequipment.co.uk

» Can the load be lifted to the required location w ith a craw ler crane?

07967 667045

» Is the hire duration greater than 2 w eeks? » Does your AP have the appropriate qualifications to operate the crane?

Rob Jensen (Head of BPH) rob.jensen@bphequipment.co.uk

Checklist to remember: » The Appointed Person assessing, planning and executing the operation of the crane must

07738 000854

meet the relevant regulations

» The size of crane required or alternatively identify the load to be lifted and at w hat radius

Balfour Beatty specialist contact:

» Type of boom required i.e. Lattice or Telescopic » Number of cranes required » Any environmental restrictions applicable i.e. Engine tier or biodegradable oil » Sufficient notice available to plan the mobilisation

Site Mobilisation Hub mobilisationhub@balfourbeatty.com 0844 8800 090

» Length of boom required » Are there any site access restrictions? » Don’ t forget to get the temporary w orks design for the Working platform (including offloading and rigging location) SITE MOBILISATION GUIDE VERSION 2, 2018

63


Temporary works planning - how to get it right

Link up w ith the local Temporary Works Design office

Temporary Works are an Engineered Solution to enable the construction of the w orks. They include items such as scaffolds, formw ork, platforms etc. All Temporary Works on site needs to be designed and checked to ensure that they are safe adequate to perform the w orks.

Appoint a Temporary Works Co-ordinator

Identify Temporary Works items needed on the project and create a Schedule

Design & Check Temporary Works items ready for building on site

SITE MOBILISATION GUIDE VERSION 2, 2018

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Before engaging with us, consider the following: » Identify the Bid Temporary Works Schedule and budget allow ance

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DEMOBILISATION PROJECT DELIVERY

SITE MOBILISATION

First point of contact: Balfour Beatty Site Mobilisation Hub mobilisationhub@balfourbeatty.com

» Think about how you w ant to set up site and your method for building project 0844 8800 090

Checklist to remember » Cranes and hiabs lifting on site need to have platforms beneath to spread the load from outriggers. » Underground services need to be diverted or protected from site activities » Formw ork and falsew ork needs to be designed and checked.

» ENG-PR-0009 – Temporary Works Design and Checking Procedure needs to be adhered to at all times.

Balfour Beatty specialist contacts: Ian Donaldson (Regional North & Midlands) ian.donaldson@balf ourbeat t y.com 07767 311813 Mark Beeston (Regional Scotland) mark.beest on@balf ourbeat t y.com 01698 647609 Grant Tolley (Major Projects & Regional South) grant .t olley@balf ourbeat t y.com 07872 005548 Steve Harper (Rail Services) st eve.harper@balf ourbeat t y.com 07970 235144

Lead in times

Ravi Panesar (Regional London) rpanesar@balf ourbeat t y.co.uk 07968 615675

» At least 2 w eeks for design & check

Adrian Llew ellyn (Pow er T & D) adrian.llew ellyn@balf ourbeat t y.com 07791 926639

(don’ t forget to add on procurement and installation time)

SITE MOBILISATION GUIDE VERSION 2, 2018

James Latham (Gas & Water) james.lat ham@balf ourbeat t y.com 07967 689371

65


Temporary electrics - how to get it right Project Manager should contact the Site Mobilisation Hub, w ho w ill conduct a Triage and assess the initial requirements

Our subcontract partner w ill develop a specification and design w ith agreed timescales

Temporary pow er, temporary lighting, temporary fire alarms, Data Points w ithin the units, Plumbing (w ater & w aste), utilities monitoring, grey/rainw ater harvesting, site accommodation bases. Services include: Temporary pow er and plumbing scheme design for bids and projects, including associated costs and sustainability options. Early engagement is preferable to enable value engineering. Attendance on site is possible for connection in 3-7 days, if accurate information is provided. For further Electrical Safety guidance see Mechanical & Electrical Safety 360 page: https://home360.balfourbeatty.com/UKHealthandSafety/Pages/Electricity.aspx

Project Manager w ill need to confirm order

Delivery and installation schedule agreed

SITE MOBILISATION GUIDE VERSION 2, 2018

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DEMOBILISATION PROJECT DELIVERY

SITE MOBILISATION

First point of contact: Balfour Beatty Site Mobilisation Hub

» Be sure to have your project number at hand » Send details of temporary electrics

mobilisationhub@balfourbeatty.com 0844 8800 090

» Send details of the programme requirements (e.g. tow er crane, lifts, hoists) Checklist to remember:

Michael Walsh (Procurement) Michael.Walsh@balfourbeatty.com

» The specification of LED lighting should be encouraged on all projects but especially w here the duration is over 12 months. These fittings significantly reduce energy consumption and maintenance costs. » Ensure that there is early engagement w ith the Netw ork Operators to obtain a mains feed to site at the earliest opportunity to minimise the use of generators. The hire and supply of fuel w ill be far more expensive than a netw ork on most occasions. » Ensure that prior to any site w elfare units being inhabited; on conclusion of electrical supply installation, the follow ing are actioned; » Supply cabling to all units - w hether plug and play / hard w ired – are tested and recorded before energisation. » The internal electrical installation is Inspected as per IET BS7671 Regulations prior to supply being energised – any failings are remedied before pow er is sw itched on. » Once supply is energised, supply cable AND internal installation is tested as per IET BS7671

Balfour Beatty specialist contact: WysePower Paula Callaway (London and the South East) paula.callaw ay@w ysegroup.co.uk Annie Rush (West London and South West) annie.rush@w ysegroup.co.uk Rob Arnold (Midlands and Bristol) rob.arnold@w ysegroup.co.uk Mark Staunton (Scotland) mark.staunton@w ysegroup.co.uk Lee Davey (Leeds and North East) lee.davey@w ysegroup.co.uk Ian Green (Manchester and North West) ian.green@w ysegroup.co.uk Makhan Uppal Makhan.Uppal@w ysegroup.co.uk

Regulation, and test results recorded and copy left at site at that point – minimum of hand w ritten result MUST be left at site at the time of tests being carried out. » Note – all Inspection and Testing MUST be carried out be qualified and competent Electricians

SITE MOBILISATION GUIDE VERSION 2, 2018

Wingate Matt Cummings matt.cummings@w ingate.co.uk

67


Fire Services - how to get it right Project Manager should contact the Site Mobilisation Hub, w ho w ill request a quotation. Alw ays attach a detailed site plan to include cabin layout

Final quotation provided by the Fire team

Fire Services team w ill confirm date of required delivery w ith the Project Manager

Project Manager w ill need to raise a purchase order on quotation

Fire Team and Project Manager to agree maintenance requirements

SITE MOBILISATION GUIDE VERSION 2, 2018

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Before engaging with us, consider the following: » Prepare detailed plans of site cabins and compound to be covered.

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First point of contact: Balfour Beatty Site Mobilisation Hub

» Size of building in square meter

mobilisationhub@balfourbeatty.com

» Types of buildings (w arehouse, office, hospital, school)

0844 8800 090

» Is there electricity on site? » When do you require fire services to install extinguishers and signs? » When do you require fire services to carry out a f ire risk assessment?

Balfour Beatty specialist contact:

» When do you require fire services to carry out a f ire alarm installation? Plant & Fleet Services 0870 8444 888 (option 3) Checklist to remember:

fireservices@balfourbeatty.com

» Include site plans to include cabin layout to provide a quote against » Include R12 Purchase Order Number

SITE MOBILISATION GUIDE VERSION 2, 2018

69


Furniture and asset exchange – how to get it right

Identify materials that you need that may be available from other projects and contact the Site Mobilisation Hub, w ho w ill assess your requirements

This service has been created to enable the exchange of surplus materials and furniture betw een project sites across the group, helping to reduce w aste, avoid land fill and achieve cost savings. It helps you connect w ith other parties to exchange materials, then you make the deal directly w ith them.

Log on to materials exchange and register a “ w ant” and look at w hat is already there

Link up w ith interested parties and complete transfer

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First point of contact: Balfour Beatty Site Mobilisation Hub

» Be sure that you know your address and postcode » Determine w hat materials and equipment you need

mobilisationhub@balfourbeatty.com

» Are you w illing to pick up items from another site?

0844 8800 090

» If advertising furniture, advise on an accurate demobilisation date. Tips for using the Materials

Balfour Beatty specialist contact:

» Ensure that you register your “ w ant” as early as possible to maximise the number of

Phillip Dumelow

people w ho w ill see your entry » Review the database regularly to see if anything you need has come on

020 7963 2323 phillip.dumelow @balfourbeatty.com

» Register for updates to new items Checklist to remember:

To access the Project Portal: http://portal.balfourbeatty.net

» Make certain that any material transfers conform w ith legislation

To access the Project Portal How To

» Ensure any furniture or assets sourced are suitable in terms of cost, distance and

Guide:

quality for the project you are w orking on. If this is deemed unsuitable for your

http://portal.balfourbeatty.net/help/Cos

project, the Hub w ill contact you and discuss your options.

ts%20-%20Hub%20User.pdf

SITE MOBILISATION GUIDE VERSION 2, 2018

71


Waste - how to get it right

Project Manager should contact the relevant supplier for the type of skip required

Project Manager needs to raise a purchase order and book delivery

Reconomy is currently our supplier for solutions in general, concrete, w ood, plasterboard, inert and cardboard w aste. CF Booth are our supplier for metal skips, w ith Moulding Solutions supplying plastic skips. How ever, they w ill not deliver to Scotland. Therefore, Reconomy should then be the first option. Reconomy support teams are available for on-site support in optimal w aste segregations. Their helpdesk is open betw een 08:00 and 17:30, Monday to Saturday. Order before 16:00 for next day service.

Ensure invoice is correct and approve payment

Approved order is sent to the respective supplier

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First point of contact: Reconomy

» Your w aste plan identifying expected w aste streams and anticipated quantities early in the process – Reconomy can support w ith this » Check for any take back / recycling schemes w ith suppliers and utilise » Direct arrangements w ith scrap metal merchants are appropriate w here large high value quantities of scrap metal are anticipated Checklist to remember:

balfourbeatty@reconomy.com 0800 0282 290 CF Booth (Metal Skips) scm.pow er@balfourbeatty.com Moulding Solutions (Plastic Skips) shaun@moulding-solutions.co.uk

» Liaise w ith the sustainability team in your Strategic Business Unit to optimise w aste solutions

Balfour Beatty specialist contact:

» Consider the cost of w aste per yard w hen selecting skip size

Site Mobilisation Hub

» Consider requesting a site visit to assess requirements and optimise disposal

mobilisationhub@balfourbeatty.com

» Do not contaminate – charges may be incurred. If in doubt contact the Site

0844 8800 090

Mobilisation Hub for assistance » Do not overfill – additional charges refusal to service may occur » Report any complaints to avoid the creation of delays and decrease in the quality of response. SITE MOBILISATION GUIDE VERSION 2, 2018

73


Road Sweepers – How Do You Get It Right?

Is your project likely to require a road sw eeper?

If yes, w e w ill w ork w ith the project team to understand requirements and current site facilities

We w ill confirm arrival dates and complete all other necessary actions to support the hire and ensure a smooth mobilisation.

SITE MOBILISATION GUIDE VERSION 2, 2018

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Sweeper Checklist:

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X

First point of contact:

» Number of units?

Balfour Beatty Site Mobilisation Hub

» Does the site have clean w ater facilities or w ater bow sers?

mobilisationhub@balfourbeatty.com

» Are tipping/ w aste disposal facilities available onsite? » Is the hire duration greater than 3 months?

0844 8800 090

» Sufficient notice available to plan the mobilisation (w e source local drivers) » Are there any site access restrictions? » Shift patterns (day/ night & hours)

Balfour Beatty specialist contact:

» Work specific detail (road crossing/ gully sucking/ tarring)

Tom Pearson (Operations Manager) 07580 998998

SITE MOBILISATION GUIDE VERSION 2, 2018

75


Signage - how to get it right

Project Manager should create account on Lyreco w eb portal

This includes signage for temporary street w orks, permanent road signage, Balfour Beatty branded and all bespoke signage requirements. Lead time for standard stocked products is next w orking day. For nonstocked and bespoke signage requirements allow for a tw o w eek lead time follow ing initial engagement.

Project Manager to find products on the Lyreco Balfour Beatty database

Each project must have a noticeboard or folder. There are various types and sizes of noticeboard available from Lyreco, using the details below.

Project Manager w ill need to confirm order

Agree delivery to site

SITE MOBILISATION GUIDE VERSION 2, 2018

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DEMOBILISATION PROJECT DELIVERY

SITE MOBILISATION

First point of contact: Balfour Beatty Mobilisation Hub

» Make sure you have a Lyreco account, Site Mobilisation Hub can arrange this for you. Please allow 48 hours for your new account to be created » Have your site details to hand, inclusive of any project numbers/cost centres,

mobilisationhub@balfourbeatty.com 0844 8800 090

delivery points » Check w ith your health and safety contact in Balfour Beatty for required signage (minimum Fatal Risks, Golden Rules, Observation cards, H&S Law poster, Briefing

Balfour Beatty specialist contact:

Boards) Joseph Griffiths Checklist to remember:

07666 542 650 joseph.griffiths@balfourbeatty.com

» Check your customer contract for special requirements or limitations w ith regard to hoarding and signage » Ensure all legal notices are displayed e.g. F10, Health and Safety Law Poster.

HS&E team HSE@balfourbeatty.com

Contact your local HS&E advisor for further information

SITE MOBILISATION GUIDE VERSION 2, 2018

77


Communication noticeboards - how to get it right Every site is required to have a Communications noticeboard or folder. Project Manager should create account on Lyreco w eb portal

These can be procured from Lyreco, using the details on the preceding page. Once you have your noticeboard or folder, a member of the team must take responsibility for making sure it is updated. To do this, they need to email communications@balfourbeatty.com to register.

Project Manager to find products on the Lyreco Balfour Beatty database

Once registered, they w ill receive new s items via e mail that they must print and display on the noticeboard or in the folder.

Project Manager w ill need to confirm order

Agree delivery to site

SITE MOBILISATION GUIDE VERSION 2, 2018

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DEMOBILISATION PROJECT DELIVERY

SITE MOBILISATION

First point of contact: Balfour Beatty Mobilisation Hub

» Make sure you have a Lyreco account, Site Mobilisation Hub can arrange this for you. Please allow 48 hours for your new account to be created » Have your site details to hand, inclusive of any project numbers/cost centres,

mobilisationhub@balfourbeatty.com 0844 8800 090

delivery points » Check w ith your health and safety contact in Balfour Beatty for required signage (minimum Fatal Risks, Golden Rules, Observation cards, H&S Law poster, Briefing

Balfour Beatty specialist contact:

Boards) communications@balfourbeatty.com Checklist to remember: » Email communications@balfourbeatty.com to register to receive noticeboard/ folder content » To update the content in a timely manner

SITE MOBILISATION GUIDE VERSION 2, 2018

79


Project Control Room - how to get it right Project Manager should contact the Site Mobilisation Hub, w ho w ill conduct a Triage and assess the project requirements

Project control rooms employ visual management tools and short interval control on our projects. Combined w ith appropriate training and discipline of use, they are used to deliver best practice in communication, control and project management.

Determine project control room location

Template signs are available from BPP in a number of styles to suit a range of project requirements, and have a one w eek lead time.

Training can be arranged w ith our in house experts or you can use the online

w ebinar. Project Manager to order boards through BPP

Both parties to arrange training session for site team

SITE MOBILISATION GUIDE VERSION 2, 2018

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Project control rooms employ visual management tools and short interval control on our

First point of contact:

projects. Combined w ith appropriate training and discipline of use, they are used to

Balfour Beatty Site Mobilisation Hub

deliver best practice in communication, control and project management. Before engaging with us, consider the following:

END

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DEMOBILISATION PROJECT DELIVERY

SITE MOBILISATION

mobilisationhub@balfourbeatty.com 0844 8800 090

» Define requirements: view the project board options available. Options can be view ed on BPP’ s online interactive catalogue

Balfour Beatty specialist contact:

» Determine location of the Project Control Room – a dedicated room if available or combined w ith an induction or meeting room Checklist to remember:

Andrew Dodsw orth

07474 294423 andrew .dodsw orth@balfourbeatty.com

» Install at the beginning of the project – these tools are most effective if used w ith discipline from the outset of the project » Use the training resources available to ensure your project gets the most benefit from the visual management tools

SITE MOBILISATION GUIDE VERSION 2, 2018

81


Bulk fuel - how to get it right

Identify fuel requirements

For the supply of bulk fuels, specifically gas oil, diesel, low sulphur gas oil and lubricant products, please refer to the group supplier agreement guide on page 104 for more details.

Project Manager should complete fuel form and send to Hall fuels to confirm the project requirements

Hall Fuels w ill provide Project Manager w ith an account number, w hich w ill then need to be quoted in future interactions

SITE MOBILISATION GUIDE VERSION 2, 2018

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SITE MOBILISATION

First point of contact:

Hall Fuels » Assess planned fuel usage for period » Produce access plan

01784 248659

» Confirm site details including address and project code

balfourbeatty@hallfuels.co.uk

Checklist to remember: Balfour Beatty specialist contact: » Engage w ith the Site Mobilisation Team to notify them about specific health and safety requirements that occur on your site » Provide suitable fuel and lubricant storage facilities (double skinned tanks, separation from w atercourses, fire fighting measures, safe refuelling arrangements, etc.)

SITE MOBILISATION GUIDE VERSION 2, 2018

Michael Walsh 07966 991 014 Michael.Walsh2@balfourbeatty.com

83


Purchasing cards - how to get it right Purchasing Cards (Non-travel and expenses) are an alternative to a standard purchase order w ith a set monthly limit. They should be used for low value, high volume requirements. When you use it w ith Apply for a purchasing card by completing PRC-SF-0004A form

enabled suppliers, it reduces administration costs, lets you see line by line w hat you' re spending and pays our suppliers quicker.

Keep records and receipts

SITE MOBILISATION GUIDE VERSION 2, 2018

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How to get a purchase card

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SITE MOBILISATION

First point of contact: Balfour Beatty Site Mobilisation Hub

Complete form PRC-SF-0004A available on 360 and send to purchasing.card@balfourbeatty.com

mobilisationhub@balfourbeatty.com

An application w ill be sent to the bank on your behalf, you w ill then receive the card

0844 8800 090

and be provided w ith training. How to get a corporate card An application can be requested from the Expenses team cscpettycash_pcards@bbw orksmart.com How will transactions be posted to the project I am working on?

Balfour Beatty specialist contact: Purchasing Card Team 08000 304 127 | option 7 | option 1 CorporateCards@balfourbeatty.com

All transactions w ill appear on the banks online system ‘ MiVision’ , usually w ithin 48 hours after transacting w ith a supplier. The Project Manager or someone w ho has delegated responsibility for the card e.g. Site Administrator, can log in to MiVision and

allocate transactions accordingly.

SITE MOBILISATION GUIDE VERSION 2, 2018

85


Suction Excavation – how to get it right

Is your project likely to require suction excavators?

If yes, w e w ill liaise w ith the project team to detail and adapt our suction excavator proposition to suit requirements of site and available facilities

We w ill confirm arrival dates and complete all other necessary actions to support the hire and ensure a smooth mobilisation

SITE MOBILISATION GUIDE VERSION 2, 2018

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Suction Excavator Checklist to remember:

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X

First point of contact:

» Be compliant, w ith Balfour Beatty Suction Excavator procedures?

Balfour Beatty Site Mobilisation Hub

» Speak to the BBPFS Suction Excavator hire desk for advice?

mobilisationhub@balfourbeatty.com

» Provide excavation details, length, w idth, depth, ground/soil type? » Provide the distance from rear of vehicle to the start of the excavation?

0844 8800 090

» Do you know that, w e can extend the reach of the suction hose by 100 metres by fitting extension pipes and these pipes can go round bends? » What are the site access/egress details? » Do you have, on site tipping for the excavated material? » Do you have plant/people segregation, sufficient barriers to establish a safe w orking exclusion zone? » Do you require debris netting? » Arrange a site visit from the BBPFS operational team, only operational staff w ith years of experience w ill assess the w ork, no sales staff? » What is your anticipated hire duration, talk to the hire desk and w e can share our

Balfour Beatty specialist contact:

Suction Excavation Steve Goodw in (Head of Specialist Plant) 07967 669447 Kevin Smith (Hire Manager) 07583 063 423

Will Fantom (Operations Manager) 07967 669 481

experience and help you plan?

SITE MOBILISATION GUIDE VERSION 2, 2018

87


PPE and site equipment – how to get it right

Project Manager should contact Direct Corporate Clothing via telephone or email

Direct Corporate Clothing (DCC) is the group supplier for PPE.

Place your order and ensure you confirm delivery

Ensure invoice is correct and approve payment

SITE MOBILISATION GUIDE VERSION 2, 2018

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Before engaging with us, consider the following:

First point of contact:

» P-card if available

Direct Corporate Clothing (DCC)

» Details of PPE requirements and replacement needs

bbg.helpdesk@directcorporate.co.uk

» Details of any stock you need to keep in storage on site

0121 543 1339

END

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DEMOBILISATION PROJECT DELIVERY

SITE MOBILISATION

Checklist to remember: » Contact the marketing team if you require a non-standard design e.g. adding a new

Balfour Beatty specialist contact:

logo – Contact details of Marketing communications manager- w ho w ill need to give

Joseph Griffiths

approval - Patrick.gallagher@balfourbeatty.com

07966 542 650

» Consolidating requirements w ill help to avoid carriage charges (on orders less than

Joseph.Griffiths@balfourbeatty.com

£50) Site Mobilisation Hub mobilisationhub@balfourbeatty.com 0844 8800 090

SITE MOBILISATION GUIDE VERSION 2, 2018

89


Office supplies – how to get it right Project Manager should contact the Site Mobilisation Hub, w ho w ill conduct a Triage and assess the initial requirements

Site Mobilisation Hub can create an order on Lyreco' s w eb portal and pass the details to the Project Manager to order directly

This covers office supplies, first aid suppliers, catering and hygiene, IT consumable, print and office furniture. Orders can be placed w ith the dedicated Balfour Beatty Customer Services Team. Orders placed by 17:30 are guaranteed for next w orking day delivery across all stocked lines. Some catalogue furniture w ill have a five w orking day lead time. Lyreco’s Webshop stocks Balfour Beatty products. Before you engage w ith the Site Mobilisation Hub, check internal resources via the Materials Resources Exchange.

Project Manager should confirm order

Project Manager to oversee delivery to site

SITE MOBILISATION GUIDE VERSION 2, 2018

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Before engaging with us, consider the following:

First point of contact:

» Make sure you have a Lyreco account. If you do not, please allow 48 hours for a

Lyreco

new account to be created » Have your site details at hand, inclusive of any project numbers / cost centres.

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DEMOBILISATION PROJECT DELIVERY

SITE MOBILISATION

uk.balfourbeatty@lyreco.com 0845 603 9044

Please also be clear on preferred payment method along w ith the relevant purchase order details or P-card information Checklist to remember: » Provide clear delivery instructions

» Consolidate orders to reduce the number of deliveries required

Balfour Beatty specialist contact: Joseph Griffiths 07966 542 650 Joseph.Griffiths@balfourbeatty.com

SITE MOBILISATION GUIDE VERSION 2, 2018

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Building materials - how to get it right Project Manager should contact the Site Mobilisation Hub, w ho w ill conduct a Triage and assess the project requirements

Procure via P-Card or complete requisition and send to Mobilisation Partner

Mobilisation Partner to raise Purchase Order w ith Travis Perkins, Jew son or Arnold Laver w here transaction cannot be facilitated by P-Card

Materials delivered and documents sent to site support to allow timely processing of the invoice

SITE MOBILISATION GUIDE VERSION 2, 2018

General building materials for site mobilisations should be procured from the follow ing Balfour Beatty supply chain: • • • •

For General Building Materials (Heavy, Light and Civils): Tier 1 – Travis Perkins Tier 2 – Jew son For General Timber: Tier 1 – Travis Perkins/ Arnold Laver Tier 2 - Jew son

Benefits of utilising the agreement w ith Jew son include: • Travis Perkins have over 700 branches across the UK • Jew son (Inc. Build Centre) have over 600 branches including 55 Civils depots across the UK Both off next day delivery on any ‘ Core’ items ordered the previous day • Travis Perkins – ordered before midday • Jew son – ordered before 4pm Timber. All products supplied meet the criteria of the Balfour Beatty Sustainable Timber Procurement Policy (FSC/ PEFC and Chain of Custody). 92


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Before engaging with us, consider the following: » Check internal resources via the Asset Exchange Project Portal » Consider pre-ordering specific sizes to avoid the requirement to dry cut on site » Consider delivery and offloading requirements e.g. crane or forklift offloading

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SITE MOBILISATION

First point of contact: Jon Dean 07970 698 951 Jon.Dean@balfourbeatty.com

facilities and palletised loads » Consider manual handling controls and packaging materials

Balfour Beatty specialist contact:

» Consider temporary w orks design procedure requirements (hoarding design, shoring for pipe installation) » Please utilise P-Card w here possible or engage w ith your local procurement hub team w ho w ill place the order from your requisition

SITE MOBILISATION GUIDE VERSION 2, 2018

Site Mobilisation Hub mobilisationhub@balfourbeatty.com 0844 8800 090

93


Non-operated plant - how to get it right

Project Manager should contact the Plant hire service centre

Various non-operated plant and equipment hire from fencing to lighting tow ers.

Please raise the requisitions w ith the Plant Hire teams using the contact details opposite. Project Managers requirements are identified

The approximate lead time for your plant can vary betw een eight w orking hours to a w eek. Be sure to check w ith the hire desk how long delivery w ill take and if there is a faster option if required.

Project Manager w ill need to raise online requisition via email or phone

Hire desk w ill acknow ledge request w ithin one hour

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First point of contact: Construction, Major Projects

» Project code (contract site reference) » Estimated off-hire date » A competent and qualified user, if required » Delivery or collection address » Detail of any delivery requirements Checklist to remember:

csukplant@balfourbeatty.com 0870 8444 888 (select option 1, option 1, option 2) Gas & Water, Power T&D bbssplant@balfourbeatty.com 0870 8444 888 (select option 1, option 1, option 1)

» Check w hat accessories are required on the project » Consider the fuel cost and add the item to the bulk fuel delivery schedule

Rail, Living Places, Joint Ventures mobilisationhub@balfourbeatty.com

» Site restrictions on delivery and maintenance

0844 8800 090

» Ensure there is sufficient budget in the tender allow ance » Provide appropriate general and task lighting Balfour Beatty specialist contact: Plant Specification booklet: https://w w w .balfourbeatty.com/media/164314/plant -specification-booklet-january2017.pdf Or search HSF-RM-0046e on 360 SITE MOBILISATION GUIDE VERSION 2, 2018

Site Mobilisation Hub

mobilisationhub@balfourbeatty.com 0844 8800 090

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Generators - how to get it right

Project Manager to identify plant / equipment requirements and contact the Mobilisation Hub. by using the generator selector and discuss w ith the Plant team specialists

In some cases it is more cost -efficient over the hire period to use a combination of a low er specification generator and a firefly / pow er cube or to run generators in parallel. Please contact your hire desk for more information. It is best practice if a generator is required to run 24/7 to have a second smaller generator installed to run during periods of low er demand. Generators up to 300kVA have a lead time of 12 w orking hours and generators over 1400kVA have a lead time of 20 w orking hours.

Project Manager w ill need to raise a requisition via email or phone

Breakdow ns should be attended and assessed w ithin four w orking hours. All orders processed via the Site Mobilisation Hub, w ill be passed onto the Energy Management Unit that can help size your generator for you.

Hire desk w ill confirm the order w ithin one hour

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First point of contact:

» Will you use your generators for 40 hours a w eek or 20 hours a day?

Construction, Major Projects

» Would a small generator be sufficient for night use?

csukplant@balfourbeatty.com

Please have ready:

0870 8444 888

» Project and task codes (contract site reference)

(select option 1, option 1, option 2)

» Estimated off-hire date

Gas & Water, Power T&D

» Delivery or collection address

bbssplant@balfourbeatty.com

» Details of any delivery requirements

0870 8444 888

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(select option 1, option 1, option 1) Checklist to remember: » Procure fuel for the generators from Halls Fuel » Apply for installation on a combinational service (using a smaller generator for low

Rail, Living Places, Joint Ventures mobilisationhub@balfourbeatty.com 0844 8800 090

demand periods) » Ensure there are provisions for emergency stand-by pow er » The correctly sized generators are used to avoid significantly increased fuel costs, noise levels and local air pollution

SITE MOBILISATION GUIDE VERSION 2, 2018

Balfour Beatty specialist contact: Energy Management Unit: EMUmobilisation@balfourbeatty.com

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Effluent empty servicing – how to get it right

Project Manager should contact BioMarsh to enquire about tankemptying / w ater refill services

BioMarsh w ill provide a quote w ithin 24 hours

Services required w ill be carried out on site

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» What services do you require? » What is the number of w elfare facilities on site?

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First point of contact:

balfourbeatty@biomarsh.com 0800 0285942

» What is the frequency of your requirements? Checklist to remember:

Key Account Manager: Brian Driver

» When requesting tank refills or empties remember to send PO number, project number, site contact name, telephone number and email address, full site address,

07812 235060 brian.driver@biomarsh.com

site opening times and unit number » Aborted services w ill incur a charge of £50 » All projects w ithin AB and PH postcode catchment areas w ill incur a £75

additional charge due to geographical location

Balfour Beatty specialist contact: Balfour Beatty Site Mobilisation Hub

» All projects w ithin IV, KW, HS, ZE and Northern Ireland postcode catchment areas w ill be priced as P.O.A due to geographical location

mobilisationhub@balfourbeatty.com 0844 8800 090

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Fuel cards - how to get it right

Apply for the fuel card by contacting Fleet Helpdesk on 0845 602 7064

The Allstar Discount Diesel fuel card is accepted across the UK, including all major oil brands. The Allstar netw ork includes all the main supermarket and oil company forecourts as w ell as independent forecourts. The Discount Diesel fuel card can be used at over 1,700 forecourts. Dow nload the Allstar mobile app our app to find your nearest fuel station.

Keep records and receipts

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The Allstar Discount Diesel fuel card is accepted across the UK, including all major oil brands. The Allstar netw ork includes all the main supermarket and oil company forecourts as w ell as independent forecourts.

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First point of contact: Fleet Helpdesk 0845 602 7064 (option 3)

The Discount Diesel fuel card can be used at over 1,700 forecourts.

Dow nload the Allstar mobile app our app to find your nearest fuel station.

01332 288 580 fuelcard@bbfleetservices.com

Before engaging with us, consider the following: » Visit the Allstar fuel station netw ork w ebpage to find details of fuel stations near your projects: https://w w w .allstarcard.co.uk/services/allstar-fuel-station-netw ork/ Checklist to remember: » Plan your journey and know fuel stations in relevant locations in advance » Fill up w hen you have betw een ¼ and ½ tank, not w hen already on red » Never fill up w ith premium fuel » A minimum of 5 w orking days are required to order and receive fuel cards

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Driver Risk Management - how to get it right

Will your contract be using commercial vehicles?

Our team of experts focus on reducing driver related risk, providing comprehensive behavioural safety training supported by in-depth know ledge of the latest technology solutions.

This allow s us to examine driver risk level by review ing and understanding the situational, behavioural and attitudinal risk factors unique to each driver. Using the results of the assessment, w e develop bespoke programmes designed to deliver specific objectives. Balfour Beatty vehicle driver policy requires compliance w ith the permit to drive scheme.

Contact Driver Risk Management to arrange the installation of telematics to the commercial vehicles and the enrolment to the Permit to Drive scheme for your drivers.

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As per the commercial vehicle policy, the installation of telematics into commercial vehicles is mandatory. All commercial vehicle drivers must also be enrolled and undertake the Permit to Drive scheme before driving on behalf of the business.

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First point of contact: Permit to Drive enquiries Driverrisk@balfourbeatty.com

Telematics can be installed into a commercial vehicle w ith a minimum of 5 days notice. The request for drivers to be enrolled onto the Permit to Drive scheme should be sent 48 hours before they’ re required to drive on company business.

01332 288 192/01332 288 183

Telematics enquiries

Before engaging with us, consider the following:

telematics@bbfleetservices.com

» Will the driver you’ re requesting to be enrolled onto the Permit to Drive meet the

01332 288 204

minimum eligibility requirements to drive company vehicles? Checklist to remember: » All commercial vehicles should be fitted w ith telematics » All commercial vehicle drivers must hold a valid Permit to Drive » A minimum of tw o w orking days are required to enrol a driver and for them to

complete the required actions. » A minimum of 5 w orking days are required to order and install telematics into a commercial vehicle.

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Construction Logistics and Community Safety (CLOCS) – how to get it right Will Heavy Goods Vehicles (HGV) be operated from the site? And/or w ill HGV’ s be making deliveries to site?

Create Construction logistics plan • Site suitability • Access and egress • Traffic routing • Control of traffic • Ensuring Supply chain compliance

Communicate out the plan to drivers and supply chain. Enforce the requirements

Balfour Beatty is a CLOCS Champion Company and committed to embedding the CLOCS standard across all UK sites. The CLOCS standard is most relevant to Heavy Goods Vehicles (HGV, Vehicles greater than 3.5 ton Gross Vehicle Weight) that both operate from and deliver to sites. The aim of CLOCS is to reduce death and injury to vulnerable road users that share the roads w ith construction industry traffic. A construction site logistics plan should be in place, communicated to Balfour Beatty drivers together w ith subcontractors, suppliers and their delivery drivers. The construction site logistics plan should include: • Suitability of access / egress points, signage, clear of obstacles • Ground conditions • Published instruction on best routes to and from site considering peak times, difficult junctions, low , w eight limits, Schools, hospitals and any other areas of high foot fall e.g. shopping centres, bus & train stations • Designated segregated areas for loading/unloading (off the road) • Designated areas for parking (off the road) • Control of site traffic - PVMP plan in place • CLOCS Gate checks for inbound traffic Please contact Adrian Wanford for more details on CLOCS: 07967669535, Adrian.Wanford@balfourbeatty.com

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CLOCS – affects all suppliers CLOCS Adoption – What do I have to do?

1 2 3 4 5

Clients

Sites and Mainplan contractors Create Construction logistics • Site suitability • Access and egress • Traffic routingSpecialist contractors • Control of traffic Tier compliance 1 & Tier 2 • Ensuring Supply chain Materials suppliers

HGV operators

SITE MOBILISATION GUIDE VERSION 2, 2018

• Contractually require the main contractors to operate CLOCS • Ensure they are capable of doing this and ensure they do • Ensure all subcontractors are supplied only by suppliers who can make CLOCS compliant deliveries • Manage CLOCS compliance at site • Ensure all materials are only by supplied by suppliers who can make CLOCS compliant deliveries

• Ensure your in-house fleet or your 3rd party transport firm can make CLOCS compliant deliveries • You must be a member of FORS (Bronze minimum) • Your HGVs must have minimum Vulnerable Road User (VRU) safety equipment • Your drivers must be trained in VRU safety – Safe Urban Driving course 105


Major Earthworks Plant – internal self delivery

Does your project have medium-long term requirement for operated heavy plant?

Balfour Beatty have internal capability for operated: • Wheeled / Tracked Excavators = > 15t • ADTs 25-30t • Medium-sized tracked Dozers • Rubber Tyre Self Propelled Rollers 13-15t

Get in touch w ith the team to see how w e can support your project

SITE MOBILISATION GUIDE VERSION 2, 2018

David Walton, Strategic Assets

Site Mobilisation Hub

david.w alton@balfourbeatty.com

mobilisationhub@balfourbeatty.com

07980 911945

0844 8800 090

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Demobilisation Key Elements

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Modular Accommodation –how to get it right Project Manager should inform Modular team & Site Mobilisation Hub of intended off -hire date at least 12 w eeks in advance

Project Manager should check RAMS are in line w ith changes to site specification

When off-hiring modular accommodation, the Project Manager should contact the Modular team and the Site Mobilisation team. As you plan to demobilise your site, please post any materials that can be reused on the Materials Exchange including furniture.

Complete dilapidation report

Both parties to agree time for building removal

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First point of contact: Balfour Beatty Site Mobilisation Hub mobilisationhub@balfourbeatty.com 0844 8800 090

Checklist to remember: » Empty the building of furniture at the end of the project

Balfour Beatty specialist contact:

» Remove all signage before returning all accommodation » Ensure all services are disconnected prior to collection » Minimum off -hire period is 12 w eeks

Modular Buildings 01332 288 426 Modular.enquiries@balfourbeatty.com

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Temporary Accommodation (cabins) – how to get it right

Project Manager should inform the Site Mobilisation Hub of the date you w ill vacate the premises

When off-hiring temporary accommodation, contact the Site Mobilisation Hub and quote the site address and fleet numbers.

Project Manager to check RAMS are in line w ith changes to site specification

If the accommodation is to remain in place and the client or another contractor takes over its use, you must negotiate this ahead of our off -hire date and in conjunction w ith the Plant Hire Desk and A-Plant.

Both parties to agree collection time for cabin removal

Complete off -hire inspection form provided by A-Plant collection driver

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First point of contact: Balfour Beatty Site Mobilisation Hub

» Confirm date and time of off -hire » Confirm any alterations, missing furniture or damages to disclose to A -Plant

mobilisationhub@balfourbeatty.com

» Communicate any site opening / closing times or traffic restrictions

0844 8800 090

Checklist to remember:

Balfour Beatty specialist contact:

» Empty the toilets/effluent tanks prior to collection

Construction, Major Projects

» Return accommodation w ith all floors sw ept, bins emptied and w indow s secured

csukplant@balfourbeatty.com

» Ensure you have removed all Balfour Beatty signage

0870 8444 888

» Adhere to notice provisions w hich w ould result in additional costs

(select option 1, option 1, option 2)

» Remove all fixtures and fittings prior to collection (including notice boards to provide

Gas & Water, Power T&D

vacant possession)

bbssplant@balfourbeatty.com 0870 8444 888 (select option 1, option 1, option 1) Rail, Living Places, Joint Ventures mobilisationhub@balfourbeatty.com 0844 8800 090

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Tower Cranes – how to get it right

Project Manager should inform the Site Mobilisation Hub and Tow er Crane Manager of intended off -hire date at least 12 w eeks in advance

When off-hiring Tow er Cranes, the Project Manager should contact the Site Mobilisation Hub.

Keep both parties updated on any slippage of the dismantle date so appropriate rescheduling dates can be booked.

Both parties to agree finalised dismantle date and taken aw ay by Tow er Crane Services.

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First point of contact: Balfour Beatty Site Mobilisation Hub

» Hirers usually require a minimum of 12 w eeks’ notice of the intended off hire date

mobilisationhub@balfourbeatty.com

» Communicate any site opening / closing times or traffic restrictions

0844 8800 090

» Communicate any slippage to the dismantle date as soon as possible Checklist to remember: » Dismantle lead times can be longer if taking place during a road closure (up to 12 w eeks) or at the w eekend, or if Netw ork Rail or other agency have to approve method statements and methodology » Planning to remove the crane is as detailed as the installation - w here w ill the mobile crane stand, w here is the lay dow n area for the jib and other crane parts

SITE MOBILISATION GUIDE VERSION 2, 2018

Balfour Beatty specialist contact:

Simon Armstrong 07854 058036 0870 8444 888 (Select Option 1, Option 5) tow ercranes@balfourbeatty.com

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3 rd party property handback – how to get it right Project Manager should inform the Site Mobilisation Hub of the date you w ill vacate the premises (minimum of 12 w eeks before break date)

When handing property back to the ow ner, dilapidations can be settled by an agreed figure that reflects the damages or by undertaking the w orks required.

Property Team w ill inform the landlord w ho may issue a dilapidation survey

Agree w hether to undertake any remedial w orks or pay a financial settlement to the landlord

Contract Team to sign-off handover w ith the landlord’ s representatives, Property Services to attend if high risk

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First point of contact: Balfour Beatty Site Mobilisation Hub

» Confirm hand back timescales » Confirm any alteration or damages to disclose to landlord for surveyor to note and record

mobilisationhub@balfourbeatty.com

0844 8800 090

Checklist to remember: Balfour Beatty specialist contact: » Forw ard any correspondence from landlord regarding dilapidations to Property Services » Comply w ith dilapidation rules w hen carrying out damage repairs at the end of the

Property Team property.services@balfourbeatty.com

project. » Agree dilapidations before vacating the premises – otherw ise this can make you liable for the landlords loss of rent w hilst putting damages right

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Electricity and gas temporary disconnections – how to get it right When de-mobilising your site, there are tw o options for electricity and gas: Contact Site Mobilisation Hub to inform them of disconnection / transfer date

1. 2.

Transfer of ow nership to, for example, the client Disconnection of the supply

Demobilisation has to be w ith the Site Mobilisation Hub. Decommissioning lead time for gas is 6-8 w eeks and for electricity is 4-6 w eeks. For transfer of ow nership it is 28 w orking days. Project Manager to agree final billing arrangements

Confirm decommissioning date

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First point of contact: Balfour Beatty Site Mobilisation Hub

» Your project code » Strategic Business Unit

mobilisationhub@balfourbeatty.com

» Full site address including post code, MPAN or MPRN

0844 8800 090

» Site contact details including name and telephone number Checklist to remember:

Balfour Beatty specialist contact:

» Avoid contacting any provider directly. This w ill create confusion and potential non-

Michael Walsh

compliance to legal requirements such as the Carbon Reduction Commitment (CRC)

07800 514309

and Energy Savings Opportunity Scheme (ESOS) legislation

Michael.Walsh2@balfourbeatty.com

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Physical Security Services – how to get it right

Project Manager should inform Site Mobilisation Hub of the planned end date for w orks

When nearing Demobilisation, please contact the Site Mobilisation Hub, w ho w ill liaise w ith security services team to arrange off hire and facilitate possible collection dates for equipment

Inform security services of project end date ready for off hire / removal

Inform suppliers w ith end date maintaining security

Agree collection date

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First point of contact: Balfour Beatty Site Mobilisation Hub

» Are the security items hired or ow ned?

mobilisationhub@balfourbeatty.com

Checklist to remember:

0844 8800 090

» Some of the Standardised Access Control equipment and CCTV can take up to 4 w eeks to arrange collection and off hire.

Balfour Beatty specialist contact: SecurityServices@balfourbeatty.com

John Barrie (Security Operations Manager) 07967 689451

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Furniture and asset exchange - how to get it right Waste Reduction Prevention

As your project approaches completion, there are several steps that you can take to reduce the amount of w aste sent to landfill.

1. Furniture and Asset Exchange Reuse

As you plan to demobilise your site, please post any furniture or assets that can be reused on the Furniture and Asset Exchange. You must be signed up to be able to use the Furniture and Asset Exchange. The Furniture and Asset Exchange allow s you in include availability dates for your excess materials to allow the site receiving the assets to plan appropriately.

Recycle

Please note that the Furniture and Asset Exchange includes all assets –including office equipment, building materials and TV’ s. You should allow six w eeks to find a match for your left over materials.

Energy Recovery

Disposal

SITE MOBILISATION GUIDE VERSION 2, 2018

Please Note: As you plan to demobilise your site, you must create an inventory of assets you have and include as much detail as possible. This can include pictures, condition of the asset and any measurements you have.

Search Project Portal on our 360 site.

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2. Supplier take back and collection services

First point of contact:

Check w ith your suppliers to see if they have a take back and collection service that applies to left over materials and packaging. If they do, engage w ith them early to allow time to arrange for collection of materials and packaging in the final w eeks of the project.

Balfour Beatty Site Mobilisation Hub mobilisationhub@balfourbeatty.com 0844 8800 090

3. Recycling If reuse of a project or material is not possible, be sure to segregate w aste as much as is feasible. This w ill help you maximise off -site recycling and avoid landfill taxes.

If you have any questions regarding w aste management, please contact your local environment or sustainability manager or Reconomy. Details for Reconomy can be found on page 59. 4. Disposal The final option is for w aste is to dispose of it via skips. Shipping to landfill should alw ays be avoided but you also need to make sure that you leave your site in an acceptable condition. How the client receives the site w ill be a major factor in their overall satisfaction and is important for securing future w orks.

Please Remember: The Furniture and Asset Exchange is a core aspect that can provide Balfour Beatty w ith the opportunity to determine market rate cost savings w hen assets have been sourced from and are utilised on other projects. To access the Furniture and Asset Exchange, please use the follow ing link: http://portal.balfourbeatty.net To access the Project Portal How To Guide: http://portal.balfourbeatty.net/help/Costs % 20-% 20Hub% 20User.pdf

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IT removal service - how to get it right

Include a project disclosure date into the project delivery plan

Maintain communications betw een the Site Mobilisation Hub and Project Manager

The IT Site Set Up (SSU) project delivery team manage the controlled closure, shut dow n and removal of IT services from project sites, as part of Demobilisation.

The first point of contact is the Site Mobilisation team w ho w ill liaise w ith the SSU team to scope your requirements and assign a SSU Delivery Manager. For IT removal and Verizon cancellation, please allow a minimum four w eek notice period.

Project Manager should inform Site Mobilisation Hub of the date you w ill vacate the premises

Complete closure of project and services

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First point of contact: Balfour Beatty Site Mobilisation Hub

» Produce a clear scope of w orks to discuss mobilisationhub@balfourbeatty.com Checklist to remember:

0844 8800 090

» Ensure that you have allow ed a sufficient lead time to conduct the removal of IT solution.

Balfour Beatty specialist contact:

» Include provision for demobilisation costs in the project budget » Clearly communicate requirements

IT site set-up team office 0191 228 2800 sitesetup@balfourbeatty.com

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Fire Services – how to get it right

Project Manager should inform Site Mobilisation Hub of the date you w ill vacate the premises

When nearing Demobilisation, please contact the Site Mobilisation Hub, w ho w ill liaise w ith the Fire Services team to schedule a collection date.

Inform fire services of decommissioning date ready for collection at least 10 days before in advance

Check fire safety procedure to ensure correct fire safety levels are maintained follow ing collection

Agree collection date

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DEMOBILISATION PROJECT DELIVERY

SITE MOBILISATION

X

First point of contact: Balfour Beatty Site Mobilisation Hub mobilisationhub@balfourbeatty.com 0844 8800 090

Âť Please check the site fire risk assessment and procedures to ensure that there is appropriate fire cover on site once the fire equipment has been decommissioned.

Balfour Beatty specialist contact: Plant & Fleet Services 0870 8444 888 (option 3) fireservices@balfourbeatty.com

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Non-operated plant collection- how to get it right

Project Manager should inform Site Mobilisation Hub of the date you w ill vacate the premises (minimum of 12 w eeks before contract end date)

To terminate the hire of an item and request for it to be collected, please contact the Site Mobilisation Hub. All plant w ill be collected w ithin 48 hours, if collection is required quicker than this then you need to negotiate this w ith the hire desk. Make sure you sign collection documents – this confirms the condition of the plant w hen collected.

The Site Mobilisation team w ill liaise w ith the Plant Hire Desk to arrange for the plant to be collected w ithin 48 hours

The supplier w ill communicate any damages w ithin 72 hours.

Site representative signs collection documents

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SITE MOBILISATION

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First point of contact:

Construction, Major Projects » Project and task codes (contract site reference number) » Fleet number and/or Purchase order number Checklist to remember:

csukplant@balfourbeatty.com 0870 8444 888

(select option 1, option 1, option 2) Gas & Water, Power T&D

» Refuelling – if the item needs to be returned w ith fuel in it, check if it is cheaper to

bbssplant@balfourbeatty.com

fill on site or at the suppliers

0870 8444 888

» Location – if the item has changed location, has the supplier been informed?

(select option 1, option 1, option 1)

» Accessories – make sure all are included w hen returning the item

Rail, Living Places, Joint Ventures mobilisationhub@balfourbeatty.com

» Damaged items – make sure that you take any photos of any damaged items

0844 8800 090

Balfour Beatty specialist contact: Site Mobilisation Hub mobilisationhub@balfourbeatty.com 0844 8800 090 SITE MOBILISATION GUIDE VERSION 2, 2018

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Contacts at a glance Building Materials Jon.Dean@balfourbeatty.com Bulk Fuel Balfourbeatty@hallfuels.co.uk Cranes tow ercranes@balfourbeatty.com rob.jensen@bphequipment.co.uk

Modular Buildings Modular.Enquiries@balfourbeatty.com John.Moore3@balfourbeatty.com Non Operated Plant csukplant@balfourbeatty.com bbssplant@baflourbeatty.com

Fire Services FireServices@balfourbeatty.com

PPE and Site Equipment bbg.helpdesk@directcorporate.co.uk Wise.cs.tlc@lyreco.com Joseph.Griffiths@balfoubeatty.com

Fleet fleetservicedesk@balfourbeatty.com

Purchasing Cards Purchasing.Card@balfourbeatty.com

Fuel Cards fuelcard@bbfleetservices.com

Property Property.Services@balfourbeatty.com

Gas and Electricity Michael.Walsh@balfourbeatty.com

Signage/Noticeboards/ Office Supplies and Furniture Wise.cs.tlc@lyreco.com Joseph.Griffiths@balfourbeatty.com

Energy Management EMUmobilisation@balfourbeatty.com Generator csukplant@balfourbeatty.com bbssplant@balfourbeatty.com mobilisationhub@balfourbeatty.com HS&E Team HSE@balfourbeatty.com IT Site Set-Up and Removal Sitesetup@balfourbeatty.com Materials Resource Exchange Portal Philip.Dumelow @balfourbeatty.com mobilisationhub@balfourbeatty.com

SITE MOBILISATION GUIDE VERSION 2, 2018

Security Services SecurityServices@balfourbeatty.com Temporary Accommodation and Plant Csukplant@balfourbeatty.com Bbssplant@balfourbeatty.com mobilisationhub@balfourbeatty.com Temporary Electrics Paula.Callaw ay@w ysegroup.co.uk Matt.Cummings@w ingate.co.uk

Temporary Works Tom.New ton@balfourbeatty.com Ian.Donaldson@balfourbeatty.com Mark.Beeston@balfourbeatty.com Grant.Tolley@balfourbeatty.com Vehicle Operating Licences Fleetcompliance@bbfleetservices.com Waste Balfourbeatty@reconomy.com Water and Sew erage w w w .w ater.org.uk

Supply Agreements User Guide Click Here Or search “ Supply Agreements User Guide” on 360 Any feedback on this guide, should be sent to: MobilisationHub@balfourbeatty.com

Expert Capabilities Brochure: Click here Or search “ BB Expert Capabilities” on 360

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Notes

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Notes

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Scan QR code to view an introduction to the Site Mobilisation Hub

Site Mobilisation Guide 2018  
Site Mobilisation Guide 2018  
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