2011-2012 Member Handbook season schedule
american youth philharmonic american youth symphonic orchestra american youth concert orchestra american youth string ensemble
4026 h u m m e r r o a d , a n n a n d a l e , v a 22003 m a i n : (703) 642-8051 a b s e n c e l i n e : (703) 642-5480 i n f o @ a y p o . o r g
Selected by the 2011-2012 Catalogue for Philanthropy as â€œone of the best small nonprofits in the greater washington region.â€?
Table of Contents Orchestra Volunteers..............................................3 About Us...................................................................4 Our Mission......................................................4 Board of Directors............................................4 Artistic Staff......................................................5 Biographies................................................7 Supplemental Artistic Staff.............................5 Administrative Staff.........................................6 Operations Staff................................................6 Directions..........................................................6 Audition Policy........................................................12
Membership Requirements, Placement and Retention, Positions within Orchestras, and School Music Program Participation Policy
Financial Information.............................................14 Tuition, Refund Policy, Scholarships, Payment, Insurance Attendance Policy....................................................15
Dress Rehearsals, Concert Dress, Concert Tickets, Member Subscription, Group Sales, Complimentary Tickets, Concert Etiquette, Orchestra Terms to Know
Additional Opportunities for Musicians..............22
Performance Attendance Opportunities, Tours, Chamber Ensemble Program, Music Buddies Mentorship Program
Additional Information for Parents......................24
Parent Meetings, Volunteerism, Fundraising, Merchandise
Connecting with AYPO..........................................25
Weekly E-mail Reminders, Announcements, Website Updates, Names of Note, Consent/Release Policy
Season Schedule.......................................................26 By-Laws....................................................................28 Orchestra Rosters....................................................38 Advertiser: The Juilliard School.............................Inside Cover Advertiser: Artsware Store.....................................16
Directions, Schedule, Holidays, School Closing / Inclement Weather, Rules and Guidelines, Behavior, Music, Music Stands
Orchestra Volunteers Chief Music Librarian: Kevin Shea
Personnel Managers track attendance and handle musician needs at rehearsals and concerts. Librarians distribute music folders and track music signed-out by musicians. American Youth Philharmonic (AYP) American Youth Concert Orchestra (AYCO) Personnel Managers: Jennifer Lyons, Pamela Thornberry Personnel Managers: Ana Lim, Eva Ngai Schneider Librarians: Pamela McInnes (strings), Sally Harmon-Semple (other) Librarians: Dionne Ding (strings), Marissa Thein (other)
American Youth Symphonic Orchestra (AYSO) Personnel Managers: Eleanor Hay, Ling Tang Librarians: Youngjoo Kim (strings), Cheryl Juneau (other)
American Youth String Ensemble (AYSE) Personnel Managers: Claire Hutfles, Vika Wilson Librarians: Jeewon Kim (violin), Gemma Slack (low strings)
ABSENCE HOTLINE: (703) 642-5480 or firstname.lastname@example.org 3 | www.aypo.org
Welcome to the 47th Season Welcome to the American Youth Philharmonic Orchestras! The Board of Directors, Administrative Staff, and Artistic Staff extend congratulations on your acceptance into the program. AYPO is an organization with very high standards and we expect a serious commitment from all members to ensure that our tradition of excellence continues. Cooperation in following the guidelines set forth in this handbook will help to provide a rewarding experience for everyone.
about us Recognized as one of the leading orchestral training programs in the nation, the American Youth Philharmonic Orchestras (AYPO) provides competitive world-class training and performance opportunities for young musicians up to 21 years of age. With a nationally recognized artistic staff led by Music Director Daniel Spalding, a dedicated professional staff, and a host of volunteers, AYPO annually selects and trains over 400 of the most talented young musicians. For 47 years, AYPO has delivered programs of the highest caliber to young musicians and audiences throughout the Washington metropolitan region, earning an unrivaled reputation for excellence and distinction. AYPO is the Youth Orchestra in Residence at George Mason University Center for the Arts and was selected by the 2011-2012 Catalogue for Philanthropy as “one of the best small nonprofits in the Greater Washington region.”
our mission To provide the highest quality musical experience that allows our students to grow as musicians and individuals, who then contribute to our nation’s cultural landscape, as they become future artistic and community leaders.
our vision To become the premier youth orchestra in the nation.
board of directors Board members are volunteers who comprise the governing body of AYPO. The Board of Directors is responsible for approving policy, provides leadership in fundraising activities, and is legally responsible for the organization. They meet bi-monthly with the Executive Director (see the Season Schedule for details). Parents interested in learning about board service or attending a meeting should contact Jack Walton, Executive Director at (703) 642-8053 or email@example.com.
2011-2012 b o a r d o f d i r e c t o r s Margaret Adams, President* Civic Leader
Linda Burke Fairfax County Public Schools
Michael Blakeslee, Past President* MENC: National Association for Music Education
Jeanne M. Carr Educational Employees’ Supplementary Retirement System of Fairfax County
James Walters, Vice President Operations* Air-Conditioning Heating, and Refrigeration Institute Tim Hoechst, Vice President Finance* Agilex William S. Hong, Secretary* Institute for Defense Analyses Larry Lu, Treasurer* Open Concept Systems Robert Sollinger* Gensler Filiberto Agusti, Legal Counsel* Steptoe & Johnson
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honorary board of directors Luis Haza Music Director Emeritus, AYPO Margaret Makris Civic Leader
Michael Colburn U.S. Marine Band
William McSweeny Chevy Chase Bank
Pam DeCandio John Marshall Bank
Alma Powell America’s Promise Alliance For Youth
Grace Kwong Dominion Electric Supply Co., Inc.
Arturo Sandoval Musician
Richard Moniuszko Fairfax County Public Schools Lucille Pavco Legal Consultant Patti Reid Civic Leader
Norman Scribner The Choral Arts Society of Washington Leonard Slatkin Detroit Symphony Orchestra
*Indicates member of Executive Committee For biographies visit www.aypo.org/about-us
artistic staff The Music Director establishes and oversees the artistic objectives of AYPO, coordinates programming with all conductors, and ensures program quality. The conductors determine what music will be rehearsed and performed, who plays which parts, and ensure that musicians are performing adequately; they work with the Music Director and the administrative staff. Daniel Spalding
Music Director, American Youth Philharmonic Orchestras Conductor, American Youth Philharmonic
Carl J. Bianchi
Conductor, American Youth Symphonic Orchestra
Conductor, American Youth Concert Orchestra
Conductor, American Youth String Ensemble
Director of Percussion Ensemble
Assistant to the Music Director and AYP Brass Coach
Assistant to the Conductor, American Youth Symphonic Orchestra
supplemental artistic staff Supplemental artistic staff are selected every season by the artistic and administrative staff according to needs of the program. They are responsible for leading orchestra sectionals and/or educational programs.
Bass, U.S. Marine Band
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Violin, freelance Harp Violin, Kennedy Center Opera House Orchestra Cello, Fairfax Symphony Orchestra, Fairfax Co. Public Schools Bass, National Symphony Orchestra
Flute, National Symphony Orchestra Band Director, Fairfax Co. Public Schools Violin, freelance Viola, freelance Bassoon, Charlottesville Orchestra Bass, Fairfax County Public Schools Violin, freelance Violin, National Symphony Orchestra Viola, National Symphony Orchestra
administrative staff General Contact: firstname.lastname@example.org, (703) 642-8051 Executive Director: Jack Walton, email@example.com, (703) 642-8053 Manages the operations of the Association in accordance with the policies established by the Board of Directors and the Executive Committee. (Full-time) General Manager: Holly Hanneke, firstname.lastname@example.org, (703) 642-8052 Manages the daily program activities including auditions; liaison to the conductors regarding artistic and personnel issues; procures music and manages music influx and outflow; point of contact for orchestra volunteers. (Full-time) Education & Outreach Manager: Michelle Wallace, email@example.com, (703) 642-8054 Manages the Chamber Ensemble and Music Buddies Mentorship Programs; responsible for marketing, public relations, technology, and customer relations at concerts. (Full-time)
operations staff Operations Manager: Bethany Thompson Supervises the operational activities of all orchestra rehearsals, concerts and other activities of AYPO. The Operations Manager assists conductors and musicians with needs related to physical arrangements. (Part-time). Stage Manager: Tomas Primeau Supervises the operational activities of rehearsals and concerts, including student stage crew members. Also assists with percussion equipment transport. (Part-time). Stage Crew: Musicians in AYPO Responsible for setting up rooms and chairs for rehearsals and concerts. (Musicians should be careful not to get in their way when they are at work so that no one is injured, as they work quickly).
directions to aypo office (For directions to concert venues visit www.aypo.org) 4026 Hummer Road, Annandale, VA 22003 From I-495, the Capital Beltway: »» Exit 52, Little River Turnpike (Route 236) East »» Left at the first light onto Hummer Road »» Second left into the Annandale Community Park »» Right at the fork in the road »» AYPO office located inside the Fred M. Packard Center (building at top of the hill next to the parking lot) on the 2nd floor
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Artistic Staff Biographies daniel spalding music director, american youth philharmonic orchestras conductor, american youth philharmonic
Maestro Spalding brings to the podium a sophisticated sense of programming and color, and the warmth and excitement that is the mark of a versatile and complex musician. Since 1991 he has been Music Director of the Philadelphia Virtuosi Chamber Orchestra (PVCO), receiving international acclaim for his CD recordings on Connoisseur Society, Naxos, Arabesque, and New World Records, as well as live touring performances at prestigious venues such as New York’s Lincoln Center, Weill Hall at Carnegie Hall, Columbia University’s Miller Theater, and the Kravis Center for the Performing Arts in West Palm Beach, which was named by the Palm Beach Daily News as the classical performance highlight of the season. Since 1996, Daniel Spalding has led the Philadelphia Virtuosi on tour in 27 states including appearances in major metropolitan centers such as New York, Los Angeles, San Francisco, Portland, Chicago, Miami, and Phoenix. Internationally, he has taken the orchestra to the Bermuda Festival of the Performing Arts, on three extensive tours to South America where they performed at many important international festivals, and in 2010, with a grant from the U.S Department of State, to Europe, making their debut at the Nomus International Festival in Novi Sad, Serbia. Daniel Spalding has guest conducted and recorded with some of the world’s leading orchestras including the London Symphony Orchestra, Bournemouth Symphony, London Mozart Players and the Guildford Philharmonic, the St. Petersburg State Cappella Symphony and the National Russian Philharmonic, Maestro Spalding Photo by Nachiket Desai the Bach Festival Orchestra and Mozart Choir and Orchestra of Paris, Belgrade Philharmonic Orchestra, Kolosvar Hungarian State Opera and the Chamber Orchestra of Romania’s “George Enescu” Philharmonic, as well as a number of orchestras in the USA including the Sacramento Philharmonic Orchestra, Chattanooga Symphony, and the Wisconsin Chamber Orchestra. For seven seasons he served as principal guest conductor with the Romanian State Philharmonic in Cluj-Napoca and since 2005 has collaborated extensively with Poland’s Filharmonia Opolska, where he conducts each season. As an educator, Daniel Spalding has served on the faculty at Western Illinois University, the University of Tennessee at Chattanooga, Illinois State University, Stephen F. Austin State University, (where he helped found the first universitycommunity orchestra), and the College of New Jersey (formerly Trenton State College). He has taught for the New Jersey Governor’s School of the Arts and the Strings International Music Festival at Bryn Mawr College. Several times he has been a pre-concert lecturer for the Philadelphia Orchestra and has lectured at City University of London, Westminster Choir College, and other leading institutions. In 2007 Mr. Spalding traveled to Uganda, where he gave conducting master classes for the Kampala Music School and helped organize and conduct the first orchestral/massed choir concert ever to take place in that city. As a clinician and adjudicator, since 1973 he has participated in over 250 music festivals throughout North and South America and Europe. Born in Kansas, Daniel earned his B.M.E. and M.M. degrees at Northwestern University School of Music, concentrating in percussion and composition. After additional graduate work at the University of Illinois, he pursued orchestral conducting studies in Austria at the Salzburg “Mozarteum” with Ferdinand Leitner, in Romania with Mircea Cristescu of the “George Enescu” Bucharest Philharmonic, in the USA with John Shenaut and Max Rudolf, and participated in master classes with Leonard Slatkin and Pierre Boulez. He also served for one season as an assistant conductor to Sergiu Comissiona at the Houston Symphony Orchestra. Daniel currently lives in New Jersey with his wife, Romanian born concert pianist Gabriela Imreh, dog Jenny, and cat Rusty. 7 | www.aypo.org
conductor, american youth symphonic orchestra The 2011-2012 season marks Carl (Jeff) Bianchi’s 21st year as the conductor of the American Youth Symphonic Orchestra, and his 14th year as the director of Virginia’s Ambassadors of Music to Europe. He is also a member of Phi Beta Mu, and is a current member, as well as a past Member-at-Large on the Board of the National Band Association (NBA). A noted clinician, adjudicator and conductor, Mr. Bianchi was elected to membership in the prestigious American Bandmasters Association (ABA) in 1987. He subsequently served on its board of directors, was elected Vice President, and in 2007 swerved as President of the ABA.
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In 1997, Mr. Bianchi retired as the Director of Bands at James Madison High School after serving Fairfax County for 29 years. Under Mr. Bianchi’s baton the James Madison High School Band represented Virginia at the annual Mid-West International Band and Orchestra Clinic in 1980 and 1992, and was called the “Pride of Vienna & Vienna’s Ambassadors of Goodwill” by the Town Council of Vienna, Virginia. Following its first appearance at the Mid-West Clinic in 1980, the band performed at the New York Directors Symposium, the Mid-East Clinic, Virginia Music Educators Association (VMEA) and ASBDA conventions, the John F. Kennedy Center for the Performing Arts, and the Filene Center for the Performing Arts at Wolf Trap National Park. The band has been cited in the Congressional Record for musical excellence; and in 1990, Colonel John R. Bourgeois, Director of the United States Marine Band, presented the Sudler Flag of Honor to the band. For three years (1995-97) the band won the “Young Artists in the Community” award sponsored by WGMS (the good music station) for Carl J. Bianchi the entire Washington Metropolitan Area. In Mr. Bianchi’s last year at Madison High School he was named its “Teacher of the Year.” Mr. Bianchi graduated from the Eastman School of Music in Rochester, New York, where he earned a Bachelor of Music and a Performer’s Certificate in French Horn. While attending Eastman, he played solo horn with the Eastman Wind Ensemble under Frederick Fennell and also toured Europe, the Middle East, and the Soviet Union with the Eastman Philharmonia Orchestra under the auspices of the State Department. From 1964-68, Mr. Bianchi was a member of the United States Marine Band, “The President’s Own,” in Washington, D.C. and he did his graduate work at Catholic University. He has also performed with the National Gallery Orchestra, the Washington Ballet Company Orchestra, the Washington Opera Society, and the National Ballet Company Orchestra as well as the Philharmonic Orchestras of St. Louis, Rochester and Buffalo. In 1971, he was a member of the original cast of the world premiere of Leonard Bernstein’s “Mass”, at the opening of the John F. Kennedy Center for the Performing Arts.
conductor, american youth concert orchestra 2011-2012 marks Mr. Anderson’s eleventh season with the American Youth Philharmonic Orchestras. A native of Vienna, Virginia, he graduated from James Madison High School, where he performed under the baton of Carl J. Bianchi, conductor of the American Youth Symphonic Orchestra. While in high school, Mr. Anderson was a member of the Northern Virginia Youth Symphony Orchestra, the former name of the American Youth Philharmonic. Mr. Anderson received a Bachelor of Arts degree in music education from the University of Illinois and a Master of Arts degree in Educational Leadership and Policy studies from Virginia Tech. While at Illinois, he was a member of the University’s trombone Choir, Wind Ensemble, Symphonic Band, and Symphony Orchestra. There, he studied trombone performance with Dr. Robert Gray and conducting with Thomas Wisniewski, James Keene, and Daniel Kohut.
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Mr. Anderson began his professional career teaching instrumental music in grades 5-12 in the Champaign, Illinois Unit #4 District Public Schools. He returned to Virginia and served for 10 years as Music Department Chair and Director of Bands at Longfellow Middle School in Falls Church, Virginia. At Longfellow, Mr. Anderson built a band 8 | www.aypo.org
J.D. Anderson; Photo by Steve Barrett
program that became recognized as one of the finest in the United States. During his tenure, the Longfellow Symphonic Band received “superior” ratings at every contest and festival in which it appeared and was invited to perform at The John F. Kennedy Center for the Performing Arts, the Virginia Music Educators Association Conference, and the Midwest International Band and Orchestra Conference. Celebrating the lasting success of the Longfellow Symphonic Band, the John Philip Sousa Foundation presented Longfellow Middle School with the Sudler Silver Cup in 2000. The Sudler Cup, established in 1985, is recognized as the highest honor a middle school band can receive. In the 25 years since the first Sudler Cup was awarded, only 40 bands have been selected for this honor. Mr. Anderson has served on the Board of Directors for the National Band Association (NBA), the National Advisory Board for the Midwest International Band and Orchestra Clinic, and the education committee for the Fairfax Symphony Orchestra. He has received numerous awards for his work including the NBA’s “Citation of Excellence,” Fairfax Symphony Education Award, Al and Winnie Hodgson Excellence in Teaching Award, and twice was selected as a finalist for the FCPS/ Washington Post Agnes Meyer Teacher of the Year Award. Mr. Anderson was selected national co-winner of the American School Band Directors’ Association’s Distinguished Band Director Award and has been presented with the Diploma of the Sudler Order of Merit from the John Philip Sousa Foundation.
conductor, american youth string ensemble Cheri Collins, D.A., graduated from the Manhattan School of Music in New York City, where she earned a Bachelor of Performance on Violin. While attending the Manhattan School of Music on full scholarship, she was one of two freshmen violinists chosen that year to study with the Russian-born violin professor, Raphael Bronstein. Bronstein began his teaching career in the United States in 1923 as an assistant to Leopold Auer, with whom he studied at the Petrograd (now Leningrad) Conservatory since the age of 12. Dr. Collins’ decision to attend the Manhattan School was based on this opportunity. While attending the Manhattan School, she performed with the Manhattan Contemporary Chamber Symposium, which debuted new compositions at both Alice Tully Hall and Carnegie Hall.
cheri collins |
After graduation, Dr. Collins worked in São Paulo, Brazil, playing first violin in the São Paulo Symphony. Two months after her arrival, that symphony’s conductor asked her to teach 48 violin students, ages twelve and thirteen, at a music camp in the mountains of Campos do Jordão as part of a government-sponsored pilot program. This pilot program provided an opportunity to children from small towns to have group lessons, sectionals and an orchestral experience. Dr. Collins insists that it was this particular teaching experience (coupled with her inability to speak Portuguese) that defined and created her style of teaching and relating to young musicians. Because of her success that summer, the program was fully funded and incorporated as a permanent part of the music camp the following year. Cheri Collins; Photo by Steve Barrett Dr. Collins played first violin with the Florida Orchestra in Tampa, Florida (formally the Florida Gulf Coast Symphony) from 1978 to 1984, and then moved to Northern Virginia to begin a varied and successful freelance career. Some highlights of her freelance years include performances with the American Chamber Orchestra, Baltimore Opera, and the National Symphony Orchestra. She also performed as first violinist in the Canterbury String Quartet, and as a recording artist for National Geographic’s Discovery series.
From 1990 to the present, Dr. Collins’ career has been focused on her passion for teaching. Since joining Fairfax County Public Schools, she completed a Masters in Conducting from George Mason University. She recently completed the Doctor of Arts program in Higher Education and Violin Performance at George Mason University. Her Dissertation, Connecting Science and the Musical Arts in Teaching Tone Quality: Integrating Helmholtz Motion and Master Violin Teachers’ Pedagogies, focused on the physics of the vibrating string and its relationship to tone production. Dr. Collins contributes to Ovation Press String Visions, an online resource center that aims to inform and inspire contemporary classical musicians through the latest news and discoveries. From 1993-2008, Dr. Collins’ orchestras received “Superior” ratings in District XII Orchestra Festivals. Her orchestra received the “1998 MegaFest Award” for the highest-scoring orchestra over nine weekends, in the 1998 Virginia Beach and 9 | www.aypo.org
Toronto MegaFests, sponsored by North America Music Festivals. In 1999 and 2005 her orchestra received recognition for “Outstanding Performance by a Middle School Orchestra” from the Virginia Music Educators Association, at their association’s State conference. The Oakton High School Chamber Orchestra was invited to the 2008 Music for All National America Orchestra Festival; performing at the Hilbert Circle Theatre in Indianapolis. The orchestra was invited to attend the National Orchestra Festival in Atlanta, Georgia, sponsored by the American String Teachers Association. Dr. Collins is in great demand as a string clinician and adjudicator, as well as to demonstrate the physics of tone-production. The 2011-2012 season marks Dr. Collins’ ninth year as conductor of the American Youth String Ensemble.
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director of percussion ensemble Doug Wallace is a vibrant and energetic performer, composer, and educator with diverse experience in all areas of percussion performance and pedagogy. A graduate of the Eastman School of Music and The Juilliard School, Mr. Wallace has performed with a variety of acclaimed ensembles including the National Symphony Orchestra, the Washington National Opera, The Metropolitan Opera, the Rochester Philharmonic Orchestra, Theater Chamber Players, the Battery Four Percussion Group, Eclipse Chamber Orchestra, Post Classical Ensemble, Washington Symphonic Brass, and the Amadeus Orchestra. He has also participated in several honors ensembles and festival orchestras including Tanglewood Music Center, the National Repertory Orchestra, the National Orchestral Institute, Music Academy of the West, and the International Symphony Orchestra. With these groups and others, Mr. Wallace has worked under the baton of Lorin Maazel, Valery Gergiev, Pierre Boulez, James Levine, John Williams, Seiji Ozawa, Kurt Masur, Leonard Slatkin, and Placido Domingo. Mr. Wallace is in high demand as a music educator and clinician. In addition to his position as Director of Percussion for the American Youth Philharmonic Orchestras, he is the Professor of Percussion Studies and Assistant Director of Athletic Bands at Christopher Newport University in Newport News, Virginia. Doug Wallace; Photo by Steve Barrett Mr. Wallace has been an active clinician, percussion director, and sectional instructor at several nationally recognized Fairfax County Public Schools, and his private students have been accepted to The Juilliard School, the Curtis Institute of Music, the Cleveland Institute of Music, the New England Conservatory, Boston University, the Peabody Conservatory, the Eastman School of Music, the Oberlin Conservatory of Music, the University of Miami, and DePaul University. His teaching techniques are highlighted in his method book, Percussion with Class, published by FJH Music, and his compositions and arrangements have been performed at The Juilliard School, the Eastman School of Music, New York University, George Mason University, the Music Academy of the West, the Aspen Music Festival, Temple University, the Noncert Chamber Series, the Bands of America National Percussion Festival, the Kennedy Center’s Millenium Stage, and Nationals Park. Visit www.dougwallacepercussion.com.
assistant to the music director; ayp brass coach Trumpeter Thomas Cupples of the National Symphony Orchestra (NSO) began his professional career at the age of twenty when he left the New England Conservatory of Music to play Principal Trumpet with the Haifa Symphony Orchestra in Haifa, Israel. He held the same position with the Vermont Symphony Orchestra, prior to his appointment to the NSO by Leonard Slatkin in 2005. Cupples has also performed with the Boston Symphony Orchestra (BSO), Chicago Symphony Orchestra, Boston Pops, Boston Esplanade Pops, Washington National Opera Orchestra and the Jerusalem Symphony.
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Thomas Cupples began his studies at the New England Conservatory (NEC) under the tutelage of BSO Principal Trumpet Charles Schlueter in the fall of 1995. While at NEC, he was a founding member of the Huntington Brass Quintet which would go on to receive grants from the National Endowment for the Arts, Chamber Music America, and record under the Arasis Audio label. After two years he began to study with Boston Symphony Orchestra Trombonist Norman Bolter before leaving for Haifa, Israel. In Haifa, Cupples played hundreds of concerts throughout the country of Israel and toured Asia and Europe. On several occasions he was a featured soloist with the Haifa Symphony Orchestra and also with the Young Israel Philharmonic. 10 | www.aypo.org
Upon returning to the United States, Thomas Cupples began his studies with BSO Trumpeter Thomas Rolfs, who became a mentor he would study with for the next four years. Cupples became a two-time fellow at the prestigious Tanglewood Music Center in Boston, where he received lessons with Mr. Rolfs and retired BSO legendary Trumpeter Roger Voisan. After his second summer at Tanglewood, Cupples was appointed to the Vermont Symphony Orchestra (VSO) by Music Director Jaime Laredo. While in the VSO he was a regularly featured soloist which included a ten concert state tour. Cupples had several radio broadcasts of performances, as well as interviews with Vermont Public Radio and playing with the Vermont Mostly Mozart Festival Orchestra Since joining the NSO, Thomas Cupples been very active with performing and teaching in the Washington, D.C. area. He regularly performs with the National Chamber Players, the 21st Century Consort, and is a member of the National Symphony Brass Principals Quintet. In 2006, Cupples was asked by Music Director Emeritus Luis Haza to join the American Youth Philharmonic Orchestras team as Assistant to the Music Director, a position he holds very dearly.
Thomas Cupples; Photo by Steve Barrett
assistant to the conductor, symphonic orchestra Tsuna Sakamoto, section violist of the National Symphony Orchestra since 1998, was born in Tokyo, Japan. Before her arrival in Washington, D.C., she was a member of the violin section of the San Antonio Symphony Orchestra. She has also served as Principal second violinist with the Richmond Symphony Orchestra of Indiana, Associate Concertmaster with the Mansfield Symphony, Assistant Principal violist with the Aspen Chamber Orchestra and, in the 2002-2003 season, she served as Principal violist with the Kansas City Symphony. In addition to her duties with the National Symphony Orchestra, Ms. Sakamoto is Co-Principal violist of the Eclipse Chamber Orchestra. She was featured with the Eclipse Chamber Orchestra in Tom Myronâ€™s viola concerto, written for her and dedicated to her. She is also a member of the Potomac String Quartet. They have released all eleven string quartets of David Diamond on the Albany Records label, and have also recorded all nine Quincy Porter String Quartets, released in 2007. Ms. Sakamoto maintains a private teaching studio, and also teaches in the NSO Youth Fellowship program. She is a coach for the American Youth Symphonic Tsuna Sakamoto Orchestra and is an adjunct faculty at The Catholic University of America. She has given master classes at universities and high schools throughout the United States and Japan. Ms. Sakamoto studied at the Toho Academy School of Music, Cincinnati Conservatory, and Ohio State University. Her teachers include Edward Adelson, Allyson Dawkins, Heidi Castleman, Masumi Ogawa, Kenji Kobayashi, Naoko Tanaka, Kurt Sassmannshaus, Dorothy DeLay, Larry Shapiro, and Michael Davis.
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Audition Policy A copy of the 2011-2012 Orchestra Application, which includes requirements and procedures, is available upon request. You can also visit www.aypo.org/auditions for complete information. Applications for the 2012-2013 season will be available in January 2012, at which time the orchestral excerpts required for the audition will be announced. Membership in AYPO ensembles is based on musical ability as demonstrated in auditions and on the specific needs of each orchestra or ensemble. Annual open auditions ensure the most qualified young instrumentalists have the opportunity that this orchestral training program provides and also assure that AYPO is comprised of high quality orchestras. Therefore, all musicians are required to audition each season. Prior membership in these orchestras does not assure a musician continued membership.
membership requirements Young people who have not yet reached their twenty-first (21st) birthday as of September 1st of each new season may audition to be a member of the AYPO ensembles. Auditions Schedule: auditions will be scheduled by AYPO to be held in the spring. After receipt of the completed application form, musicians will be notified by e-mail of their scheduled audition time. Musicians are scheduled according to the instrument they play and must adhere to their audition time as assigned by AYPO. Special Auditions: under special circumstances (such as a specific need in an orchestra) some musicians may audition during the season. Special auditions will be at the discretion of the Conductor in concurrence with the General Manager. Musicians who gain admission to any orchestra through a special audition will not cause another musician to lose membership in the orchestra.
placement and retention Once admitted to an orchestra, placement, seating and retention in the orchestra is at the discretion of the Conductor with the concurrence of the Music Director and is based on musical ability, the needs of a particular section and the needs of the orchestra as a whole. Seating within an orchestra may be changed during the season at the discretion of the Conductor. Musicians will be removed from an orchestra for disciplinary reasons, chronic absences, or for performances substantially below the standard of the orchestra. Musicians will be expelled by the Conductor and the Executive Director from the orchestra for any of the above reasons after a warning and notification to the parent or guardian. The decision of the Conductor and the Executive Director is final.
positions within orchestras Orchestra members are selected by the conductor for Principal or section positions based on auditions, the Conductorâ€™s discretion, the quality of the sound to be achieved, and the good of the orchestra. Strings: the Conductor identifies Principal musicians for each section during auditions. Musicians holding Principal positions have leadership responsibilities beyond those of regular section members. Principals will be seated at the front of their section throughout the season. Section members (or non-Principal musicians) of AYP, AYSO, and AYCO will move to different stands for each concert through a rotation system. Section members of AYSE will move to different stands through seating auditions and the Conductorâ€™s discretion throughout the season. Those eligible for Principal positions in AYSO and AYCO have been notified in their acceptance, and play for the Conductor in September. AYPO uses a seating rotation formula for the strings sections to produce the best educational opportunity, the strongest section, and to develop the teamwork of the section. 12 | www.aypo.org
Winds, Brass and Percussion: positions are determined during the annual audition. Part assignments may vary during the season at the discretion of the Conductor. THE CONDUCTOR RESERVES THE RIGHT TO ALTER ANY SEATING ARRANGEMENTS OR PROCEDURES AT ANY TIME FOR THE GOOD OF THE ORCHESTRA.
school music program participation policy All American Youth Philharmonic Orchestrasâ€™ members are expected to take an active part in their school ensemble programs. However, participation or seating in these programs or other musical organizations cannot be considered when determining placement within AYPO ensembles. Participation in their school ensembles is beneficial for several reasons: 1. It teaches responsibility to their peers, 2. It gives opportunity to play more frequently which can help build stamina, as they develop their musicianship 3. It reinforces excellent concert etiquette and stage presence 4. It enables opportunities to develop leadership skills 5. It enhances their musical education 6. Opportunities are available to audition for regional and state orchestras and participate in solo and ensemble competitions Many of these aspects of participation in the school ensemble are not available through the AYPO program. Students with extraordinary circumstance which prevent participation in their school music program will be expected to provide a legitimate, written explanation as to why. Decisions regarding the validity of the explanation will be made by AYPO in concurrence with all other parties involved (student, parents, school music teacher, etc.). Misrepresentation of a studentâ€™s participation status in his/her school ensemble is cause for dismissal.
private study Musicians are expected to maintain an interest in music and at least the level of competency demonstrated at the time of their acceptance into AYPO. All musicians are expected, and strongly encouraged, to have a private music teacher. Private music teachers are encouraged to advise their students to audition for AYPO and to prepare them for the audition. However, recommendations from music teachers or parents will not be considered in determining participation or seating within the orchestra program.
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Financial Information tuition You may be surprised to learn that the actual cost of participating in the orchestras is more than $1,260 per musician. Along with tuition, funding is also raised by the organization through corporate, foundation, and government grants, ticket sales, individual contributions, and special events.
Philharmonic Symphonic Orchestra Concert Orchestra String Ensemble
$890 (tuition) + $55 (ticket subscription fee) = $945 $860 (tuition) + $55 (ticket subscription fee) = $915 $750 (tuition) + $55 (ticket subscription fee) = $805 $700 (tuition) + $55 (ticket subscription fee) = $755
refund policy Refunds of the deposit paid, less $75, will be made to musicians withdrawing from the program prior to the first rehearsal. Refunds of the deposit made, less ¼ tuition, will be refunded to musicians withdrawing from AYPO’s first, second, or third scheduled rehearsal. This year the third rehearsal date is Monday, September 26, 2011. For musicians participating beyond AYPO’ 3rd rehearsal, deposits are non-refundable and tuition owed is due in full. Refunds must be requested in writing with the reason for withdrawal noted.
scholarships No one who is accepted to an AYPO ensemble shall be denied participation in the orchestras due to inability to pay tuition. Therefore, scholarships are available to musicians who demonstrate financial need and, in unusual cases, merit. Members wishing to apply for a financial scholarship should request a scholarship application and return it with the acceptance materials. The application must be submitted by August 1 to be considered for a scholarship. Scholarship notification will be mailed to applicants by September 1. The remaining balance of tuition is due by October 1. Financial assistance applications and supplements are kept confidential and reviewed only by the Executive Director, General Manager, and financial aid consultant.
payment A non-refundable tuition deposit is due August 1. Tuition must be paid in full by December 1 (you will receive an invoice for balance due). Make checks payable to “AYPO” and write the musician’s name and orchestra in the memo line. AYPO also accepts Visa/MasterCard/Discover and there will be a $5 processing fee for all credit card payments. AYPO is pleased to make arrangements for payment plans. One half of the amount is due on August 1 and the remainder is due in one or two additional payments due October 1 and December 1. A payment plan fee will be charged to payments made in October and December. If you have extenuating circumstances and need to arrange a different schedule, please call the General Manager at (703) 642-8052. Except for “point of sale” purchases of grocery certificates, merchandise, and tickets, please use a check or money order rather than cash. This is especially important in the cases of orchestra fees and advance ticket sales for our concerts, as cash is hard to trace in case of a problem or change. Notify us if a check you submit has not been cleared after 6-8 weeks. Please note that our bank charges $30 for returned checks and we must ask you to pay this fee if it is charged to us.
Insurance AYPO cannot be responsible for instruments owned by individual members. Parents should check their household policy to ensure adequate coverage. 14 | www.aypo.org
Attendance Policy Musicians are expected to be present at, on time to, and remain for the entire duration of all rehearsals, dress rehearsals and concerts. If a student is not present at a rehearsal, it is considered one absence. The success of an orchestral ensemble depends on the presence of each and every one of its members at rehearsals. It is therefore crucial that students make every effort to attend rehearsals. If a student is not present at a rehearsal (even for legitimate reasons such as illness, school events, etc.), they are still marked as absent. It is vital that every musician is seated, tuned, and ready to begin rehearsal on time. The most valuable contribution that parents can make is to support their musician’s obligation to attend all rehearsals and concerts and to encourage practice and private lessons. I. ATTENDANCE AT THE DRESS REHEARSAL IS REQUIRED TO PERFORM THE CONCERT. Carefully review your calendar so that all dress rehearsals/concert dates are free before you sign your contract. In the event of a significant conflict, students must submit a note to the Personnel or General Manager at least thirty (30) days in advance to be excused. No AYPO Chamber Ensemble activities shall conflict with AYPO dress rehearsals, concerts, run-out performances, or other orchestral activities. II. If a musician has missed three regular rehearsals or has been given approval by AYPO to be absent from the dress rehearsal, the conductor will assess his/her level of preparedness to determine whether or not he/she may perform in the concert. If the musician is not performing he/she is expected to turn in his/her music folder at the last regular rehearsal before the concert. III. Two (2) absences before a concert is cause for an email or phone call from the General Manager to the musician’s parent/guardian. The parent/guardian will be made aware that upon the third absence, the musician may be asked to play his/her part for the conductor in order to assess their preparedness to perform in the concert. The General Manager or a Personnel Manager will also speak with the musician, making them aware of the ramifications of a third absence. IV.
Three (3) absences before a concert causes a letter to be sent home assigning the assessment date.
A cumulative total of more than six (6) absences at any point in the season is cause for dismissal.
VI. A leave of absence can be granted by the Conductor and the General Manager only in extreme situations, such as a lengthy illness or injury. Musicians who are injured should remain involved by attending and listening to rehearsals, assisting librarians if needed, tuning for younger musicians, and helping stage crew (if possible). VII. Absence from a concert is only permitted with a valid conflict (ex: unmovable college audition date, family death, etc.) VIII. Attendance is required for entire rehearsals. Musicians who arrive more than 30 minutes late or who leave at the break will receive half an absence, which will be added to the musician’s cumulative total. If early departure is necessary, a note from a parent is required and should be presented to your personnel managers. ***The above attendance policy is enforced in consultation with the conductor***
absences The parent must e-mail firstname.lastname@example.org or call the absence line at (703) 642-5480 by 5:00 p.m. on the night of orchestra rehearsal to report an absence. A reason must be given when a rehearsal is missed. When a musician is expected but is not present at rehearsal, the orchestra’s Personnel Manager will phone his/her home from the rehearsal. The musician is responsible for material covered during rehearsal including announcements and should contact the stand partner or
ABSENCE HOTLINE: (703) 642-5480 or email@example.com 15 | www.aypo.org
section principal prior to the next rehearsal to prepare. When a musician must be absent from a rehearsal, and holds a singular or principal part, or is sharing (bowed) music with a stand partner, the musician should arrange for the music to be delivered to rehearsal. This music must be given to the orchestraâ€™s Librarian or Personnel Manager to assure that it reaches the appropriate individual. Any unavoidable conflicts with dress rehearsal and concert dates must be submitted in writing to the General Manager 30 days prior to the performance. Musicians who have a conflict with a concert are expected to participate in all rehearsals for that concert (except the dress rehearsal). In addition, the musician should give the music folder to the Librarian at his/her last rehearsal.
tardiness It is vital that every musician is seated, tuned, and ready to begin rehearsal on time. Arriving late is disruptive to the orchestra. Chronic tardiness is cause for seat reassignment and/or dismissal. Students should plan to arrive at rehearsal at least 15 minutes prior to the start of rehearsal.
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Rehearsal Information American Youth Philharmonic (AYP): Mondays, 7:00-9:30 p.m., Langley High School
American Youth Symphonic Orchestra (AYSO): Mondays, 7:00-9:30 p.m., Kilmer Middle School American Youth Concert Orchestra (AYCO): Mondays, 7:00-9:00 p.m., Kilmer Middle School American Youth String Ensemble (AYSE): Mondays, 7:00-9:00 p.m., Langley High School
directions These are basic directions given as a point of reference for you. For concert venue details visit www.aypo.org under “Events”. For step-by-step guidance or alternate routes use Mapquest or Google maps. All regular rehearsals for AYP & AYSE: Langley High School, 6520 Georgetown Pike, McLean, VA 22101 From I-495 the Capital Beltway: Exit 44 onto Rte. 193 East Georgetown Pike Follow approximately 2.5 miles Langley High School is on the left All regular rehearsals for AYSO & AYCO: Kilmer Middle School, 8100 Wolftrap Road, Vienna, VA 22182 From I-495 the Capital Beltway: Exit 47B onto Rte. 7 West Leesburg Pike Merge onto Leesburg Pike and get into left lane Left onto Gallows Road Right onto Wolftrap Road (just after Fire Station) Kilmer Middle School is on your right
Detailed Season Schedule is located on page 24 of this handbook.
Rehearsals will not be held on Federal Holidays and during Fairfax County Public Schools breaks. Monday rehearsals will take place on teacher workdays. If necessary, the orchestra conductor may call a rehearsal on a school holiday. Musicians will be informed in advance should that be required.
Schools Closing/Inclement Weather:
When Fairfax County Public Schools are closed due to snow or other weather conditions, rehearsals will not be held. Members should listen for school closing information on radio and television; “after school” and “evening activities” will be announced specifically. The Fairfax County Public Schools website also posts up to the minute information at www.fcps.edu. Members may check the status of rehearsals by logging onto www.aypo.org for updates. For weekend rehearsals and concerts, musicians will be informed of cancellation by e-mail.
rules and guidelines »» Rehearsals must begin promptly at the times stated. Musicians should arrive at least fifteen (15) minutes prior to the start of rehearsal in order to be seated, warmed-up and ready to play. When the orchestra’s personnel manager(s) signal, the musicians should be seated immediately to begin rehearsal. »» All AYPO musicians must bring a music stand (marked with his/her name on BOTH parts) to ALL AYPO activities. All musicians must bring their music stands to all rehearsals and concerts. Please have your name on your stand and on your stand carrying case. »» There will normally be a short break midway through the rehearsal. Musicians are expected to return to their seats promptly at the conclusion of the break, upon the signal of the personnel managers. 17 | www.aypo.org
»» Generally, rehearsals will conclude at the stated time provided musicians are ready to begin promptly at the time listed above. The conductor may extend the rehearsal beyond the scheduled time for conclusion if the rehearsal does not begin promptly. Also, please expect that the last regular rehearsal prior to a performance will run late. When rehearsing pieces that do not require all musicians (i.e. harp, percussion, low brass), those musicians not playing may be released early. Whenever possible, those musicians will be notified ahead of time at a prior rehearsal or by phone. Musicians may bring homework for those periods of time when they are not playing. At times, the conductor may choose to end a rehearsal earlier than expected and will give enough notice for musicians to call parents. »» Always bring a pencil with you for marking parts. »» No food or drinks are allowed in the rehearsal rooms, with the exception of water for wind players. »» Students must help stage crew members pick up after rehearsals when needed (each musician is responsible for stacking his/her chair and putting it away as directed, disposing of any trash h/shee may have created, etc.). »» Students may not study or use a cell phone for text messaging while the orchestra rehearsal is in session. »» Possession of tobacco and alcohol is prohibited on all premises where AYPO rehearses, and will not be tolerated. »» All AYPO rehearsals are closed to the public. For each orchestra, one rehearsal will be designated as open for Parents/ Guardians to attend. The date will be announced in advance. Personnel Managers, the General Manager, and/or conductors will enforce the closed rehearsal policy for all other rehearsals.
rehearsal etiquette »» Students should not touch others’ instruments. Musicians should have their instruments in their case or in their hands at all times, rather than laying on a chair. »» Warm-up carefully, discreetly, and in an organized manner. Others need to hear themselves too. »» Respond quickly to the conductor’s instructions. Keep talking to a minimum. »» Be considerate when the conductor is working with sections other than your own, and be ready to play again as soon as the conductor asks. »» Listen to the other parts, and think about how your part fits into the overall texture. »» Always look at least a measure or two ahead when playing. When sight-reading, play patterns and groups of notes rather then one note at a time. »» Ask about or look up all foreign words and directions that you do not understand. »» Never view any passage as easy; playing anything well requires practice, skill and concentration. Take nothing for granted and focus on refining details. »» Avoid getting overly worried about difficult parts - it will only make them more difficult. Take these parts to your private teacher for assistance, and practice them slowly at home with a metronome. »» When beginning a new work, apply interpretive ideas from other compositions in the same style or period. »» Show respect to your orchestra’s conductor, coaches, personnel managers, librarians, AYPO staff and stage crew in addition to your fellow orchestra members. »» The principal player(s) in your section is/are your leader(s). When you are in doubt, look to a principal player to answer questions about bowings, entrances, and related issues.
behavior Good attendance and behavior are necessary from each musician for the success of the orchestras. The reward of participating in an orchestra comes from the pride and satisfaction of working together and achieving musical excellence. Talking or engaging in other activities (i.e. homework, text messaging) while participating in rehearsal is inappropriate. Any musician causing distraction during orchestra sessions will be reprimanded. Chronic misbehavior is cause for seat reassignment and/or dismissal. Disrespectful behavior towards administrative, artistic, or volunteer staff will not be tolerated. When possible, AYPO will implement the following procedure to handle behavior problems: 18 | www.aypo.org
»» If a musician is engaging in inappropriate or disruptive behavior, or is unprepared, the conductor or coach will speak to the musician individually at break or after rehearsal, and notify the personnel manager. »» If the musician does not correct his/her behavior at subsequent rehearsals, the General Manager will contact the parent or guardian. »» If at this point the musician continues to misbehave, the General Manager will set up a meeting with the musician, parent, and conductor. If a behavior problem continues after this, the musician may be dismissed.
music »» Music is entrusted to each orchestra member and must be handled with great care. A folder of music is distributed to each musician at the first rehearsal of a concert program. Folders must be signed out within the first two rehearsals of a concert program. Folders and music must be checked back in to the orchestra’s librarians at the specified time. A musician not performing in the concert must return the folder of music prior to the dress rehearsal. Note: AYPO will not assume responsibility for personal items left in a music folder. »» Non-musical marking of the music is not acceptable. Musical markings or notations should be made in light to medium pencil ONLY. »» If the music is lost, damaged, and/or not returned at the concert, the musician will be charged a minimum of ten dollars ($10.00) per part. AYPO will charge a musician accordingly, should cost for replacement exceed this. In the case of rented, borrowed, or out-of-print music the replacement fee may be fairly expensive. A musician may purchase replacement parts of the same edition rather than pay the fee, if this can be done promptly. »» A musician who has failed to return music or pay replacement costs will not be permitted to participate in orchestra activities until he or she has arranged for replacement of the music. ALL STRINGS MUSICIANS: Musicians on the outside of each stand will be issued a folder with original parts and musicians on the inside will be issued a “Practice Folder.” The correct BOWINGS will appear on the parts in the “Practice Folder” and the stand partners have joint responsibility to see that the bowings are transferred into the original parts, within the first three rehearsals for that concert program. Folders with original parts must be used on each stand for all concerts. “Practice Folders” are NOT to be used on stage for concerts.
WOODWIND & BRASS MUSICIANS: Each musician is accountable for the music that is contained in his or her
folder when it is first issued. In case of any switching of parts (which may occur at the Conductor’s discretion) each musician involved must immediately inform the orchestra’s Librarian. In a case where changes occur but are not communicated to the librarian, the individual whom originally signed for a particular set of parts will be held responsible for those parts.
PERCUSSION MUSICIANS: The Percussion Director acts as liaison between the Conductor and section members
with regard to instrument and part assignments, and is responsible for reporting any instrumentation needs to the Operations Manager. The section reports to the Operations Manager about all instruments and equipment. Percussionists are responsible for assembling, staging, and striking percussion equipment at rehearsals, concerts, and run-out performances. All percussionists are expected to be at regular rehearsals, dress rehearsals and concerts at least ½ hour before the beginning of the rehearsal or arrival time for a concert in order to do a proper set up of the section. Percussionists are also responsible for assisting with the pick up and loading of equipment for weekend dress rehearsals and concerts. They are responsible for proper care of all equipment that is owned by AYPO or the facility being utilized, or that is on loan or rental. Principal percussionists must provide the General Manager and Operations Manager with a list of percussion equipment needed at the beginning of each concert cycle. Members of the section are expected to assist with procuring small and/or unusual instruments to complete instrumentation for each concert program.
All AYPO musicians must bring a music stand (marked with his/her name on BOTH parts) to ALL AYPO activities. All musicians must bring their music stands to all rehearsals and concerts. Please have your name on your 19 | www.aypo.org
stand and on your stand carrying case.
Concert information dress rehearsals Attendance at the dress rehearsal is required to perform the concert. Anyone with an unavoidable conflict must submit his or her request to be absent in writing, at least 30 days (one month) in advance (See the Attendance Policy on page 13 for details). For an orchestra, the “Dress Rehearsal” is defined as the final rehearsal before a concert. This rehearsal is held whenever possible on the stage where the concert is to be held. Music is generally run straight through, and any guest soloists on the program rehearse with the orchestra. Unlike a theater or dance program, concert dress is not required or expected. The music is dressed for performance rather than the musicians!
concert dress AYP and AYSO: GENTLEMEN Black tuxedo or black suit, long sleeve white dress shirt, black dress shoes, black socks, and black bow tie. LADIES
Skirt: long black skirt (mini skirts are not acceptable). If wearing a skirt, black hose or tights are required. Dress Pants: nice black dress pants are acceptable. Jean-like pants or stretch pants are not acceptable. Blouse: black, neatly pressed, 3/4 to long sleeved blouse (tucked in). Shoes: black dress shoes, no sandals, and no tennis shoes. For open-toed, black hose or tights are required. Jewelry: please make all jewelry selections and hair adornments unobtrusive and discreet.
AYCO and AYSE: GENTLEMEN Black dress pants, long sleeve white dress shirt, black dress shoes, black socks, and long black necktie. LADIES
Skirt: long black skirt (mini skirts are not acceptable). If wearing a skirt, black hose or tights are required. Dress Pants: nice black dress pants are acceptable. Jean-like pants or stretch pants are not acceptable. Blouse: white, neatly pressed, 3/4 to long sleeved blouse (tucked in). Shoes: black dress shoes, no sandals, and no tennis shoes. For open-toed, black hose or tights are required. Jewelry: please make all jewelry selections and hair adornments unobtrusive and discreet.
concert tickets Everyone must have a ticket to gain admission into AYPO concerts (parents included). Tickets are available for sale online (www.aypo.org/events), at the AYPO office during business hours, or at the door on the day of the concert. In addition, the order form can be downloaded online and submitted with payment at rehearsals through the orchestras’ personnel manager(s).
member subscription Families are required to pay a $55 Member Subscription (MSUB) fee with tuition. This fee provides each family with two tickets to every AYPO presented concert. This is a substantial discount from purchasing regular ticket subscriptions. Families with more than one child in AYPO are only required to pay one subscription fee but may purchase more if desired. Those families should adjust their payments accordingly. If tickets are not presented at the concert (lost or forgotten), there will be a $5 replacement fee charged per ticket. Non-member season subscriptions are available online (www.aypo.org/events) or in-person at the AYPO office during business hours.
complimentary tickets Members are encouraged to invite their private music teachers and school music teachers to attend AYPO concerts for 20 | www.aypo.org
free. Complimentary tickets are available in advance upon request or available at the door on the day of the concert. AYPO members can attend any AYPO concert for free simply by requesting a ticket at the door on the day of the concert. Members are strongly encouraged to take advantage of these offers!
group sales If any one person purchases ten (10) or more tickets for a single concert, he/she will receive 10% off the total price. Group discounts must be purchased in-person at the AYPO office or at the door on the day of the concert.
get the word out! Help AYPO get the word out by inviting family, friends, neighbors, teachers, and co-workers; musicians and parents alike enjoy having a hall filled to its capacity -- it adds excitement and enthusiasm for all involved! Additionally, ticket revenue helps reduce the cost of presenting concerts and as a result, keeps tuition costs down. AYPO members are expected to pick up several fliers at rehearsal for their orchestras’ concerts approximately two weeks prior to that concert, and distribute these fliers wherever possible (at school, local grocery store, library, their parents’ workplaces, etc.).
concert etiquette for performing musicians »» As you arrive, report to the designated area for your orchestra to unpack your instrument, leave your case and/or warm-up. »» Performers in concert dress should remain backstage before the concert and during intermission. Musicians can meet their families and friends in the lobby at the conclusion of the concert. »» When the Operations Manager gives the signal, musicians may go on-stage and take their seats. Do not go on stage with chewing gum. »» Musicians should never enter or leave the stage from the front of the stage, or talk to audience members from the edge of the stage. All entrances and exits should be from backstage. »» Ask a stage crew member or the Operations manager to help you if you need an additional chair or stand, or to remove extra chairs or stands on stage. The stage crew will move all equipment at concerts. This is for your safety and convenience as well as etiquette. »» Once on stage, musicians should warm-up in a professional manner, and continue to play their instruments to warm up and to get comfortable on stage until the concertmaster begins the tuning process. »» When the concertmaster steps onto stage, the audience will applaud. The concertmaster will bow, and turn to the orchestra for tuning. In a symphonic orchestra, the concertmaster will signal the oboe for the tuning note -- a “concert A”. »» At the concertmaster’s signal, musicians will tune to this A. Winds tune before strings in a symphonic orchestra. Musicians should be silent during and after tuning. »» When the conductor steps onto the stage, the principal cellist stands. The rest of the orchestra should stand when the principal cellist does. Again, the audience will applaud. The orchestra should watch the principal cellist, and sit when he/ she does. »» There should be no talking during the performance. »» If you do feel ill or have a coughing fit during the performance, you may discreetly leave the stage. »» If you or someone else makes a mistake, do not draw attention to it by making faces or laughing. »» The orchestra should respectfully acknowledge a Guest Soloist’s performance. »» At the end of each piece, the conductor may acknowledge soloists from that piece. Soloists should stand at the conductor’s request. When a conductor embraces or shakes the hand of a principal player at the end of the concert, he/ 21 | www.aypo.org
she is congratulating the entire section. Musicians should respond to this by taking the conductors hand if offered, etc. »» When the audience is applauding, SMILE! The audience is congratulating you, and you should feel proud of your performance. »» If there is another AYPO orchestra performing, all musicians are expected to stay for the entirety of the concert to learn, show support, and be courteous to the performing musicians.
for audience members »» Flash photography and unathorized videography are prohibited at AYPO events. »» Please turn off your cell phones during the performance and do not text message. »» AYPO’s audience members happily include many families with small children. However, please be considerate when choosing where to sit, and if you think you may need to leave the hall during the performance, sit near one of the exits. »» If there is another AYPO orchestra performing, all musicians and audience members are expected to stay for the entirety of the concert to learn, show support, and be courteous to the performing musicians.
orchestra terms to know outreach concerts: these community concerts are one way that orchestras can reach out into the community to share classical music with people who do not regulary attend orchestral concerts or are unable to afford it. Outreach concerts encourage the appreciation of orchestral music and provide young musicians an educationally enriching experience. The concerts also bolster the confidence of AYPO musicians by repeating a performance of works they have rehearsed for many weeks. symphonic orchestra: an orchestra which is comprised of woodwind (Family of wind instruments that have an enclosed, vibrating air column set into motion by a reed or by blowing across or through an aperture; includes flute, oboe, clarinet, bassoon, and their auxiliary instruments), brass (Family of tubular wind instruments most often made of brass and sounded by the buzzing of the player’s lips; includes horn, trumpet, trombone, and tuba), and percussion (Family of instruments that produce sound by being struck, scraped, shaken, or plucked; includes timpani, bass drum, snare drum, and assorted auxiliary instruments), and sometimes keyboard instruments in addition to the string section (violin, viola, cello, bass, and harp). A string orchestra includes only the string instruments. concerto: most frequently in modern symphonic orchestra programs, a concerto is an orchestral work with a featured soloist. symphony: a major work for orchestra in multiple movements (or occasionally one movement with multiple sections). (Definitions adapted from The New Harvard Dictionary of Music edited by Don Randel, 1986)
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Additional Opportunities for Musicians performance attendance opportunities Throughout the year, opportunities to attend area arts performances may become available. Tickets will be distributed on a first-come, first-served basis. Information on concert tickets discounted for AYPO musicians will be posted at rehearsals, on the AYPO website (under the “resources” tab), and/or announced by Personnel Managers.
tours AYPO, its Music Director and Board of Directors consider touring an important and exciting part of the young musicians’ education, as well as an opportunity to further spread the excellent reputation of the program, which is a benefit to all participants. The ensembles of AYPO will tour when possible.
chamber ensemble program AYPO will sponsor select ensembles by providing music and training. These ensembles will perform throughout the community as representatives of AYPO. The AYPO administrative staff and Board of Directors are excited about the restructured Chamber Ensemble Program which will begin in January 2012. Applications will be available in December 2011 (to be announced in a Friday e-mail to the membership). Chamber Ensemble musicians will continue to receive professional coaching sessions and performance opportunities. Thank you for supporting AYPO as we strive to provide the best possible opportunities for our young musicians!
placement process Ensembles are formed based on many factors, including but not limited to: the Chamber Ensemble Program application, instrumentation, seating in the orchestra, and a brief interview (depending on applicant pool). Because of these factors and a limited number of spots, not everyone will be placed in an ensemble.
requirements »» Every chamber ensemble musician must be in good financial and behavioral standing with the orchestra program »» Every ensemble must rehearse at least once per week at the AYPO rehearsal site, 5:30 - 6:30 p.m. »» Every ensemble will be expected to commit to at least one public performance. Ensemble members are not paid for these community performances. Any honoraria received by AYPO are applied toward coaching and music fees. Private, paying performance requests (i.e. weddings) will be referred directly to these ensembles. »» There is a one-time administrative fee. »» AYPO reserves the right to replace any Chamber Ensemble member who does not meet the above requirements and show a weekly commitment to the program. »» Ensembles will perform at the annual Chamber Ensemble Recital that will take place in spring 2012. There are no exceptions - you must participate!
coaching and music AYPO will assign professional coaches and provide music as selected by the ensemble with their coach. At least one of the weekly rehearsals each month will be with the coach. Ensembles are expected to practice and prepare for the coaching session. Policies set forth in this handbook regarding music also apply to the Chamber Ensemble Program.
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music buddies mentorship program AYPO will provide applicants with training on how to teach lessons to students in local schools who cannot otherwise afford private lessons from a professional musician. Mentors are expected to make a weekly commitment to the program through mentorship lessons (with transportation to and from the lessons), are required to attend all mentor training sessions, and required to attend the Music Buddies Showcase Recital with his/her buddy at the end of the season. AYPO cannot guarantee that every applicant will be matched with a student due to varying situations with schools, teachers, and students in need. However, every effort will be made. Please note that members younger than the 8th grade or in the American Youth String Ensemble (AYSE) are not eligible to participate in the Music Buddies Program because a certain age and level of musical experience are necessary to be a mentor. Application available online at www.aypo.org/members and due September 15, 2011.
Additional Information for Parents Parents are expected to support their child’s obligations to the orchestra program, attend parent meetings (two annually), to volunteer their time and talents, and to participate in fundraising activities. Many volunteer hours are required to meet the needs of the AYPO program and your efforts will always be appreciated. Also, visit www.aypo.org under “Members” to check out the Helpful Links for Parents section… includes places to hang out around the orchestra rehearsal locations!
parent meetings At least one parent of each musician (or household for multiple musicians) is expected to attend each AYPO parent meeting. Please plan to be involved in all parents’ meetings, at which useful information will be discussed. The meetings will be held on Sunday, September 11 and Monday, May 21 (see the Season Schedule on page 24 for details).
volunteerism Many volunteer hours are required to meet the needs of the AYPO program. Parents fill out an information form at the time of their musician’s acceptance that offers them the opportunity to indicate volunteer preferences. Families will be called upon to volunteer during the season as needed.
fundraising Tuition covers less than half of the cost of providing AYPO’s programs to young musicians. Contributions, as well as ticket sales, bridge the gap between the program’s cost and an affordable tuition level. Contributions also enable AYPO to award scholarships to needy students. AYPO receives contributions from individuals and corporations, and grants from the Arts Council of Fairfax County and Virginia Commission for the Arts. Throughout the year contributions are sought from patrons, parents and relatives of musicians, area businesses, foundations, and professional groups. All gifts are greatly appreciated. Donors of $50 or more are listed in concert programs. You may be able to double the impact of your gift if you work for one of the many businesses that match gifts employees make to cultural organizations. Please inquire at your company’s personnel office. AYPO is a participating agency in both the United Way and Combined Federal Campaigns that begin in September each year. Gifts may be made through payroll deduction or as a one-time gift. Donors are encouraged to notify AYPO of their gift or pledge so that it can be appropriately acknowledged. Gifts can be designated to AYPO using number 22502 for the Combined Federal Campaign, and 8075 for United Way. Contact Executive Direct Jack Walton for more information: (703) 642-8052 or firstname.lastname@example.org.
merchandise and grocery cards Merchandise can be ordered online at www.aypo.org under “Support Us” or by mail with a downloadable form from the website. All proceeds directly support the organization. Grocery cards are issued to AYPO by Giant and Shoppers Food Warehouse and are used like cash to purchase groceries (i.e. $100 card buys $100 worth of groceries). AYPO earns 5% of the card amount purchased. For Safeway, simply register your Safeway card online (www.escrip.com) and AYPO will receive 3% back for every purchase. 24 | www.aypo.org
Connecting with AYPO weekly e-mail reminders The weekly e-mail reminders are very important and the main form of communication from AYPO. They will be used to send reminders about concerts, scheduling updates, and to notify members of special/free ticket offers. E-mail addresses will be taken from materials submitted in the summer acceptance packets. Participation on the list is voluntary and will only be used for communication from AYPO. If you wish to join the list or change the existing e-mail address please contact email@example.com (inclue the musician’s name, orchestra, and the parent/guardian name in the message text).
announcements Announcements about schedule changes and pertinent information will be distributed via the weekly e-mail reminder (see above for details). Additionally, verbal announcements will be made during rehearsal as reminders. All verbal information will be included in the weekly e-mail to members. Each week, musicians and their parents should share and discuss this information.
website updates Weekly rehearsal information including the date, time, location, and directions (where relevant) of upcoming rehearsals, dress rehearsals, concerts, etc. is located on the Weekly Rehearsals page at www.aypo.org in the Members section.
names of note Please visit the Names of Note section of the AYPO website (www.aypo.org in the News the section) to submit any musical news for possible inclusion, such as: achievements, honors, and awards. Information will be posted on the website for the current season and re-printed in the Vivace! newsletter in the spring.
consent / release policy On the acceptance forms, the legal parent/guardian of the musician either gave consent or did not give consent to the American Youth Philharmonic Orchestras, or any party authorized by AYPO, to use the musician’s name and photograph, taken in connection with AYPO’s concerts, rehearsals, and other activities. However, AYPO has the right to publish video recordings and group photographs of any concert or activity without consent but will not use the musician’s name if not authorized to do so. By completing the forms, the legal parent/guardian released AYPO from any and all liability that may arise in connection with such use.
Popular Links on AYPO website main: www.aypo.org member homepage: www.aypo.org/members (Includes weekly rehearsal updates, season schedule, carpool roster, and much more!) concert schedule: www.aypo.org/events auditions: www.aypo.org/auditions donate: www.aypo.org/support-us competitions: www.aypo.org/resources
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2011-2012 Season Schedule Unless otherwise noted, rehearsals for AYP and AYSE will take place at Langley High School and rehearsals for the AYSO and AYCO will take place at Kilmer Middle school. Dates, times, and rehearsal locations subject to change. For the most up-to-date and accurate information, please check the AYPO website (www.aypo.org/members) and the weekly Friday e-mails.
s e p t e m b e r 2011 Mon. Sept. 5 -------------------------- Sun. Sept. 11 4 p.m. Mon. Sept. 12 7 p.m. - 9 p.m. 7 p.m. - 9 p.m. 7 p.m. - 9:30 p.m. 7 p.m. - 9:30 p.m. Mon. Sept. 19 7 p.m. - 9 / 9:30 p.m. Mon. Sept. 26 7 p.m. - 9 / 9:30 p.m.
AYPO office closed for Labor Day Season Orientation at the Ernst Cultural Center, NVCC, Annandale. Mandatory for all members and at least one parent/guardian per family. Rehearsals: AYSE at Langley High School Rehearsals: AYCO at Kilmer Middle School Rehearsals: AYSO at Kilmer Middle School Rehearsals: AYP at Langley High School Rehearsals: AYP / AYSO / AYCO / AYSE Rehearsals: AYP / AYSO / AYCO / AYSE
o c t o b e r 2011 Mon. Oct. 3 7 p.m. - 9 / 9:30 p.m. Mon. Oct. 10 -------------------------- Tues. Oct. 11 7 p.m. 7 p.m. - 9 / 9:30 p.m. Mon. Oct. 17 7 p.m. - 9 / 9:30 p.m. Mon. Oct. 24 7 p.m. - 9:30 p.m. 7 p.m. - 9 / 9:30 p.m. Mon. Oct. 31 7 p.m. - 9 / 9:30 p.m.
Rehearsals: AYP / AYSO / AYCO / AYSE No Rehearsals & AYPO office closed for Columbus Day Board of Directors meeting at the AYPO administrative office Rehearsals: AYP / AYSO / AYCO / AYSE Rehearsals: AYP / AYSO / AYCO / AYSE Dress Rehearsal: AYP at NVCC Schlesinger Rehearsals: AYSO / AYCO / AYSE Rehearsals: AYP / AYSO / AYCO / AYSE (Happy Halloween!)
n o v e m b e r 2011 Sun. Nov. 6 1:15 - 2:15 p.m. Dress Rehearsal: AYP at NVCC Schlesinger 3 p.m. “Orchestral Brilliance” Concert: AYP at NVCC Schlesinger Mon. Nov. 7 5:00 - 6:30 p.m. Music Buddies Orientation (new mentors only) at Kilmer Middle School 7 p.m. - 9 / 9:30 p.m. Rehearsals: AYP / AYSO / AYCO / AYSE Fri. Nov. 11 -------------------------- AYPO office closed for Veterans Day Mon. Nov. 14 7 p.m. - 9 / 9:30 p.m. Rehearsals: AYP / AYSO / AYCO / AYSE Mon. Nov. 21 5:00 - 6:30 p.m. Music Buddies Orientation (returning mentors only) at Langley High School 7 p.m. - 9 / 9:30 p.m. Rehearsals: AYP / AYSO / AYCO / AYSE Nov. 23 - 25 -------------------------- AYPO office closed for Thanksgiving Mon. Nov. 28 7 p.m. - 9 / 9:30 p.m. Rehearsals: AYP / AYSO / AYCO / AYSE d e c e m b e r 2011 Sat. Dec. 3 10 a.m. - 12:30 p.m. 1 - 3 p.m. Sun. Dec. 4 3 p.m. Mon. Dec. 5 7 p.m. - 9 / 9:30 p.m. Sun. Dec. 11 1:30 p.m. 3 p.m. Mon. Dec. 12 7 p.m. - 9 / 9:30 p.m. Mon. Dec. 19 7 p.m. - 9 / 9:30 p.m. Mon. Dec. 26 --------------------------
Dress Rehearsal: AYSO at Vienna Presbyterian Church Dress Rehearsal: AYCO at Vienna Presbyterian Church “Russian Rhapsody” Concert: AYCO & AYSO at Vienna Presbyterian Church Rehearsals: AYP / AYSO / AYCO / AYSE Dress Rehearsal: AYSE at Langley High School “Winter Magic” Concert: AYSE at Langley High School Rehearsals: AYP / AYSO / AYCO / AYSE Rehearsals: AYP / AYSO / AYCO / AYSE No Rehearsals (FCPS winter break)
j a n u a r y 2012 TBD TBD Mon. Jan. 2 -------------------------- Mon. Jan. 9 7 p.m. - 9 / 9:30 p.m. Mon. Jan. 16 -------------------------- Jan. 13 - 16 TBD Tues. Jan. 17 7 p.m. 7 p.m. - 9:30 p.m. 7 p.m. - 9 / 9:30 p.m.
Chamber Ensemble Program Orientation at TBD No Rehearsals (FCPS winter break) Rehearsals: AYP / AYSO / AYCO / AYSE No Rehearsals & AYPO office closed for MLK Jr. Day Proposed AYP East Coast Tour Board of Directors meeting at the AYPO administrative office Dress Rehearsal: AYP at GMU Center for the Arts Rehearsals: AYSO / AYCO / AYSE
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Sun. Jan. 22 Mon. Jan. 23 Mon. Jan. 30
1:15 - 2:15 p.m. 3 p.m. 7 p.m. - 9 / 9:30 p.m. 7 p.m. - 9 / 9:30 p.m.
Dress Rehearsal: AYP at GMU Center for the Arts “The Human Spirit” Concert: AYP at GMU Center for the Arts Rehearsals: AYP / AYSO / AYCO / AYSE Rehearsals: AYP / AYSO / AYCO / AYSE
f e b r u a r y 2012 Mon. Feb. 6 7 p.m. - 9 / 9:30 p.m. Mon. Feb. 13 7 p.m. - 9 / 9:30 p.m. Mon. Feb. 20 -------------------------- Tues. Feb. 21 7 p.m. - 9 / 9:30 p.m. Sat. Feb. 25 4 - 6 p.m. 6:30 - 9 p.m. Sun. Feb. 26 3 p.m. Mon. Feb. 27 7 p.m. - 9 p.m. 7 p.m. - 9 / 9:30 p.m.
Rehearsals: AYP / AYSO / AYCO / AYSE Rehearsals: AYP / AYSO / AYCO / AYSE No Rehearsals & AYPO office closed for Presidents Day Rehearsals: AYP / AYSO / AYCO / AYSE Dress Rehearsal: AYCO at at Vienna Presbyterian Church Dress Rehearsal: AYSO at Vienna Presbyterian Church “Fate’s Fortune” Concert: AYCO & AYSO at Vienna Presbyterian Church Dress Rehearsal: AYSE at Kenmore Performing Arts Center Rehearsals: AYP / AYSO / AYCO
m a r c h 2012 Sun. Mar. 4 3 p.m. Mon. Mar. 5 7 p.m. - 9 / 9:30 p.m. Mon. Mar. 12 7 p.m. - 9 / 9:30 p.m. Tues. Mar. 13 7 p.m. Mon. Mar. 19 7 p.m. - 9 / 9:30 p.m. Mon. Mar. 26 7 p.m. - 9 / 9:30 p.m.
“Spring Fling” Concert: AYSE at Kenmore Performing Arts Center Rehearsals: AYP / AYSO / AYCO / AYSE Rehearsals: AYP / AYSO / AYCO / AYSE Board of Directors meeting at the AYPO administrative office Rehearsals: AYP / AYSO / AYCO / AYSE Rehearsals: AYP / AYSO / AYCO / AYSE
a p r i l 2012 Mon. Apr. 2 Mon. Apr. 9 Sun. Apr. 15 Mon. Apr. 16 Mon. Apr. 23 Sat. Apr. 28 Mon. Apr. 30
No Rehearsals (FCPS Spring Break) Dress Rehearsal: AYP at GMU Center for the Arts Rehearsals: AYP / AYSO / AYCO / AYSE Dress Rehearsal: AYP at GMU Center for the Arts “Russian Storytellers” Concert: AYP at GMU Center for the Arts Rehearsals: AYP / AYSO / AYCO / AYSE Rehearsals: AYP / AYSO / AYCO / AYSE Auditions: Preliminary Round at TBD (visit www.aypo.org for details) Rehearsals: AYP / AYSO / AYCO / AYSE
-------------------------- 7 p.m. - 9:30 p.m. 7 p.m. - 9 / 9:30 p.m. 1:15 - 2:15 p.m. 3 p.m. 7 p.m. - 9 / 9:30 p.m. 7 p.m. - 9 / 9:30 p.m. 9 a.m. - 6 p.m. 7 p.m. - 9 / 9:30 p.m.
m a y 2012 TBD TBD Sun. May 6 3 p.m. Mon. May 7 7 p.m. - 9 / 9:30 p.m. Sat. May 12 TBD TBD Sun. May 13 TBD Mon. May 14 7 p.m. - 9:30 p.m. Tues. May 15 7 p.m. Mon. May 21 7 p.m. 7 p.m. - 9:30 p.m. Mon. May 28 -------------------------- Tues. May 29 7 p.m. - 9:30 p.m. j u n e 2012 Sat. June 2 12 - 2:30 p.m. 3 - 5:30 p.m. Sun. June 3 3 p.m. Mon. June 4 7:30 p.m. Tues. June 12 7 p.m. Various dates 27 | www.aypo.org
Chamber Ensemble Recital at TBD Percussion Ensemble Concert at Langley High School Rehearsals: AYP / AYSO / AYCO / AYSE Dress Rehearsal: AYSE at Bishop Ireton High School Dress Rehearsal: AYCO at Bishop Ireton High School “Suite Meditations” Concert: AYSE & AYCO at at Bishop Ireton High School
Season finished for AYSE & AYCO (no more rehearsals)
Rehearsals: AYP / AYSO Board of Directors meeting at the AYPO administrative office Annual Parent Meeting at Kilmer Middle School (must be present to enter a FREE drawing to win 10% off of student tuition for the 2012-13 season!) Rehearsals: AYP / AYSO No Rehearsals & AYPO office closed for Memorial Day Rehearsals: AYP / AYSO
Dress Rehearsal: AYSO at GMU Center for the Arts Dress Rehearsal: AYP at GMU Center for the Arts “Grand Finale” Concert: AYSO & AYP at GMU Center for the Arts Music Buddies Showcase Recital at Kilmer Middle School Mentors & mentees must arrive by 7:00 p.m. Board of Directors meeting at the AYPO administrative office Various times Auditions: Final Round (visit website for details)
By-Laws of the American Youth Philharmonic Orchestras ARTICLE I: PRINCIPAL OFFICES Section 1. Principal Office: The principal office of the Northern Virginia Youth Symphony Association (the “Association”) shall be located in Fairfax County, Virginia, at a location to be designated by the Board of Directors. ARTICLE II: THE PURPOSES OF THE ASSOCIATION
Section 1. Purposes: The purposes for which the Association is organized are:
a) to foster, promote and increase the musical knowledge, appreciation, experience, and performing abilities of young people; and, b) to foster, promote, and increase the musical knowledge and appreciation of the general public, primarily: i) by establishing, maintaining, and operating one or more symphony orchestras, at the beginning of each fiscal year, prescribing a uniform minimum fee required for voting eligibility as Members. ii) by organizing and presenting performances by such orchestras, groups and ensembles; and, iii) by doing any other act or thing incidental to or connected with forgoing purposes or in advancement thereof. All of the above are for exclusively educational and charitable purposes within the meaning of Section 501(c)(3) of the United States Internal Revenue Code of 1986 as now enacted or as it may hereafter be amended. Section 2. Nature of the Organization: In fulfilling the objectives and purposes of the Association, as set forth in Section 1 of this Article and Articles of the Incorporation, the Association shall be nonpartisan and nonsectarian. ARTICLE III: MEMBERSHIP AND FEES Section 1. Eligibility: The Association has one class of Member. Membership shall be available to those who subscribe to the objectives, purposes, policies and regulations of the Association and the provisions of these By-Laws, without regard to age, gender, race, religion, disability, or national origin. The following shall be eligible for membership: a) Persons, corporations, firms or organizations that are interested in supporting the purposes of the Association and pay the membership fee or fees specified in Section 2 of this ARTICLE III; b) Parents or guardians of the youths in the Association’s orchestras, concert groups and ensembles ; and, c) Officers of the Association and members of the Board of Directors. Membership shall be on an annual basis, concurrent with the fiscal year of the Association, except that in the case of Members who are Officers of the Association or members of the Board of Directors, membership shall be concurrent with the terms of such Officers and Directors. Section 2. Membership Fees: Members who are parents or guardians of the youths in the Association’s orchestras, concert groups or ensembles shall not be required to pay membership fees to the Association in addition to the tuition paid for their participating children. Members who are Officers of the Association or members of the Board of Directors shall not be required to pay membership fees to the Association other than tuition paid for their participating children in addition to the time and effort they contribute to the Association in serving as Officers or Directors. The Executive Committee may require membership fees to be paid by any other persons (other than such parents, Officers or Directors), corporations, firms or organizations that are interested in becoming Members, in which event the Executive Committee shall, at the beginning of each fiscal year, prescribe a uniform minimum fee required for voting eligibility as Members. ARTICLE IV: MEMBERSHIP MEETINGS Section 1. Annual Meeting: The annual meeting of the Members shall be held within a thirty-day period preceding the final American Youth Philharmonic concert of the regular season, unless the Executive Committee shall designate another date before the end of the fiscal year of the Association for the purpose of holding the annual meeting. At the annual meeting, the Members shall vote on the Directors to be elected for the following year and may transact such other business as may come before a meeting of Members. If the election of Directors shall not be effected on the date designated herein for an annual meeting of the Members, or at any adjournment thereof, the Executive Committee shall cause the election to be held at a special meeting of the Members as soon as may be convenient thereafter. The Executive Committee may determine that election of Directors may take place via mail or electronic mail. Electronic transmission may be used for election purposes provided that any such electronic transmission is submitted with information from which it can be determined that the electronic transmission was authorized by the member or the member’s proxy.
Section 2. Special Meetings: Special meetings of the Members, for any purpose, unless otherwise prescribed by statute:
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a) may be called by resolution of the President with the concurrence of a majority of the Directors; and, b) shall be called by the President at the written request of the lessor of thirty (30) Members or 5 % of the number of Members on record. At a special membership meeting, no business may be transacted except that specified in the resolution of the Board of Directors (item a. above) or in the written request from members calling said meeting (item b. above). Section 3. Notice of Meeting via mail or electronic transmission: Written notice stating the place, day and hour of meetings of Members and, in the case of a special meeting, the purpose or purposes for which the meeting is called, shall be delivered not less than ten (10) nor more than fifty (50) calendar days before the date of the meeting, either personally, by mail, or via electronic communication by or at the direction of the President, or the Secretary or the Officers or persons calling the meeting, to each Member of record entitled to vote at such meeting. If mailed, such notice shall be deemed to be delivered when deposited in the United States mail, addressed to the Member at his or her address as it appears on the membership books of the Association, postage prepaid. If transmitted by electronic mail, the notice shall be deemed to be delivered when directed to the electronic mail address to which the member has consented to receive notice. If transmitted by facsimile telecommunication, the notice shall be deemed to be delivered when directed to a number at which the Member has consented to receive electronic mail. If notice is transmitted by a posting on an electronic network together with separate notice to Members at an electronic mail or mailing address consented to by Member the notice shall be deemed delivered upon the later of such posting or the giving or such separate notice. An affidavit of the secretary or other person charged with the duty of giving notice shall, in the absence of fraud be prima facie evidence of the facts stated therein, attesting that the notice has been given. A Member may waive notice required by this Section by written testimony to such waiver, signed by the member entitled to such noticed and delivered to the Secretary for filing with the Associations records and meeting minutes. Section 4. Place of Meeting: Annual and special meetings of the Members may be held in Northern Virginia or in any such place to be designated by the Board of Directors with due notice of location and consideration to be given to the location of rehearsals and the daytime and evening locations of Members. Section 5. Voting Lists: The Officer (Secretary) having charge of the membership books of the Association shall make available for inspection by any Member, at least ten (10) days before each meeting of Members, a complete list of the Members entitled to vote at such meetings. Section 6. Quorum: One percent (1%) of the number of Members of the Association entitled to vote, submitting their vote either in person or via mail or electronic submission consistent with Section 1 of this article shall constitute a quorum at a meeting of the members. Section 7. Proxies: Members may vote in person at meetings of the Association, or they may vote by proxy. The Member’s vote or the vote of the Member’s proxy may be transmitted via electronic mail as provided in Section 1.A Member’s grant of proxy authority must be consistent with the following provisions: a) Member may provide written and signed or facsimile of written and signed authorization of another person or persons to act for the Member as a proxy where such authorization is transmitted via mail or electronic transmission and provided to the secretary or the person designated to tabulate votes; and b) appointment of proxy is valid for eleven months unless otherwise specified in the authorization; and c) appointment of proxy is revocable by the Member unless the proxy authorization conspicuously states that it is irrevocable and the appointment is coupled with an interest and d) the Association and its officer or agent who accepts or rejects a vote, consent or proxy appointment in good faith and in accordance with these Bylaws are not liable in damages to the member for the consequences of the acceptance or rejection of proxy authorization.
Section 8. Members entitled to vote: Members of the Association entitled to vote are:
a) each parent or guardian of a youth or youths in the Association’s orchestras, concert groups or ensembles; b) each Officer of the Association; c) each member of the Board of Directors; and d) each person (other than the foregoing), corporation, firm or organization that is a Member and has paid any applicable membership fee at least fifty (50) days prior to the date of the meeting at which the Member seeks to vote. Each person shall have one vote, and each corporation firm or organization shall have one vote, which shall be cast by a duly authorized representative. ARTICLE V: BOARD OF DIRECTORS Section 1. General Powers: The affairs of the Association shall be managed by the Board of Directors, of at least fourteen (14) and of not more than thirty (30) Members, as provided herein. The Board of Directors shall consist of at least fourteen (14) elected Members and not more than eleven (11) appointed Members and has the authority to: 29 | www.aypo.org
a) b) c) d)
appoint and remove Board Members; elect Officers; revise these By-Laws; and, approve the annual budget.
The Board of Directors shall manage the affairs of the Association consistent with and in furtherance of the purposes outlined in Article II and consistent with the procedures described in these By-laws. Section 2. Number of Elected Directors: The number of elected Members of the Board of Directors shall be at least fourteen (14), but not more than thirty (30) composed of the following: To be elected by the membership of the Association: 1. At least nine (9) persons, three (3) of whom are preferably parents of youths in the American Youth Philharmonic at the time of election, three (3) of whom are preferably parents of youths in the Virginia Youth Symphony at the time of their election, two (2) who is preferably a parent of a youth in the Junior Orchestra at the time of their election, and one (1) who is preferably a parent of a youth in the String Ensemble at the time of his election. 2. At least one (1) music educator, preferably a public school music educator engaged in teaching instrumental music. 3. At least four (4) members from the community. Section 3. Term of elected Directors: Each Director shall hold office until his successor has been duly elected and has taken office. Elected Directors shall serve for a term of two (2) years, except that the Board of Directors shall establish one-year terms when necessary to provide for election so far as possible of one-half of the Directors at each annual meeting of Members. All newly elected Directors shall take office at the end of the annual meeting of the Members Section 4. Removal of Elected Directors: Any Director elected by the membership may be removed only for cause by a two-thirds (2/3) majority vote of the full Board of Directors whenever in its judgment the best interests of the Association would be served thereby. Section 5. Nominations, Commencement of Terms: Nominations for the Board of Directors shall be presented to the annual meeting of Members by the Nominating Committee (as described in ARTICLE XI, SECTION 1). Additional nominations from the membership may be submitted to the Chairperson of the Nominating Committee at least ten (10) days prior to the annual meeting. These will be the only additional nominations that will be allowed at the annual meeting. All newly elected Directors shall take office at the end of the annual meeting of the Members. Section 6. Appointed Directors: As soon as reasonably possible after the annual meeting for Members, the elected Directors shall appoint such Directors. not to exceed eleven (I 1). as allowable to complete the full membership of the Board of Directors as provided in Section I of this ARTICLE V. Such appointed Directors shall take office upon the approval of their appointment by the Board of Directors. Section 7. Term of Appointed Directors: Appointed Directors shall serve for a period of one year. Each Director shall hold office until his successor has been duly appointed and has taken office or until he shall resign or shall have been removed in the manner hereinafter provided. Section 8. Removal of Appointed Directors: Any Director appointed by the Board of Directors may be removed with or without cause by a two-thirds (2/3) majority vote of the full Board of Directors whenever, in its judgment, the best interests of the Association would be served thereby. Section 9. Vacancies: Any vacancies of the elected and appointed Directors shall be filled by the Board of Directors for the unexpired terms of the Directors and they shall take office at the next Directors meeting following such election or appointment. ARTICLE VI: MEETINGS OF THE BOARD OF DIRECTORS Section 1. Regular Meetings: The Board of Directors may provide by resolution the time and place for the holding of regular meetings of the Board. Section 2. Annual Meeting of Directors and Election of Officers: The annual meeting of Directors shall take place immediately after the annual meeting of the Members, or as soon hereafter as possible. All newly elected Directors shall take office immediately after the annual meeting of the Members. All appointed Directors shall take office upon the approval of their appointment by the Board of Directors. The proposed nominations for Officers shall be made at the annual meeting of Directors.
Section 3. Special Meetings: Special meetings of the Board of Directors may be called by the President and shall be called 30 | www.aypo.org
by the President at the written request of at least three (3) Directors. At any special meeting only the business specified in the notice of the meeting may be transacted. Section 4. Notice of Special Meetings: Notice of the time, place and the business to be transacted at any special meeting shall be delivered personally, electronically such as, by phone, electronic transmission, or by U.S. Postal Service. If notice is by U.S. Postal Service, notice must be mailed to each Director at least five (5) calendar days prior to such meeting. Two (2) days notice is required if electronic means of notification is used. If mailed, such notice shall be deemed to be delivered when deposited in the United States mail, with postage prepaid. If transmitted electronically, such notice shall be deemed to be delivered when directed to the electronic mail address to which the member has consented to receive notice. If transmitted by facsimile telecommunication, the notice shall be deemed to be delivered when directed to a number at which the Member has consented to receive notice. If notice is transmitted by a posting on an electronic network together with separate notice to Members at an electronic mail or mailing address consented to by Member the notice shall be deemed delivered upon the later of such posting or the giving or such separate notice. An affidavit of the secretary or other person charged with the duty of giving notice shall, in the absence of fraud be prima facie evidence of the facts stated therein, attesting that the notice has been given. A Director’s attendance at or participation in a meeting waives any required notice to the Director of the meeting unless the Director, promptly upon the Director’s arrival, objects to holding the meeting or transacting business at the meeting and does not thereafter vote for or assent to action taken at the meeting.
Section 5. Minimum Number of Meetings: The Board of Directors shall meet at least one (1) time in each fiscal year.
Section 6. Reimbursement of Expenses: Directors may be reimbursed for expenses incurred on behalf of the Association to the extent authorized by the Board of Directors, but Directors shall not be paid a salary or other compensation for acting as Directors or for performing the duties of Directors. Section 7. Quorum: One-third of the number of Directors entitled to vote shall constitute a quorum for the transaction of business at any meeting of the Board of Directors. If a quorum is present when a vote is taken, the affirmative vote of a majority of the Directors present is to be considered the act and decision of the Board of the Directors. Whenever the Board of Decisions are required to take any action or make any decision, approval of the Board of Directors shall not be required if the proposed action is adopted by the unanimous consent of members. Section 8. Attendance at meetings by Directors: Any member of the Board of Directors who misses three (3) consecutive or a total of five (5) regular meetings of the Board of Directors during one (1) fiscal year may be terminated as a member of the Board of Directors by written notice from the Chairperson of the Board of Directors. The above shall not apply to Honorary, ExOfficio and non-voting members of the Board of Directors.
Section 9. Proxy votes: There shall be no voting by proxy or absentee ballot at Board of Directors’ meetings.
Section 10. Open Meetings: All regular and special meetings of the Board of Directors shall be open to the Public except that at any time a majority of the Directors present may vote to consider one or more of the following matters in Executive Session which will be open only to the Members of the Board of Directors. A motion to go into Executive Session must be made during the public session and the purposes of the Executive Session must be described. The following may be considered in Executive Session: a) b) c)
personnel matters such as employment evaluation, salaries and benefits, and interviews of applicants; contracts, existing and prospective, business or legal relationships of proprietary or confidential nature; and, consultation with Auditors or Counsel.
ARTICLE VII: EXECUTIVE COMMITTEE Section 1. General Powers of the Executive Committee: There shall be an Executive Committee of the Board of Directors which shall have authority to conduct all the affairs of the Association; except, a) b) c) d) e)
appoint Board Members, remove Board Members, elect Officers, revise these By-Laws, and approve the annual budget.
The Executive Committee shall elect the members of the Nominating Committee per Section I of ARTICLE X of these By-Laws and shall approve all standing committees and its members as appointed by the President.
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Section 2. Members of the Executive Committee: The Executive Committee shall be composed of:
a) the six (6) elected Officers of the Association, b) At least three and no more than seven (7) additional elected Members of the Board of Directors, appointed by the President to the committee, and c) the Executive Director of the Association and the Artistic Director who shall be ex-officio members of the Executive Committee but shall not have a vote in the affairs of the Executive Committee. ARTICLE VIII: MEETINGS OF THE EXECUTIVE COMMITTEE Section 1. Regular Meetings: The Executive Committee may provide, by resolution, the time and place for the holding of regular meetings of the Executive Committee. Section 2. Special Meetings: Special meetings of the Executive Committee may be called by the President and shall be called by the President at the written request of at least three (3) Members of the Committee. At any special meeting only the business specified in the notice of the meeting may be transacted. Section 3. Notice of Special Meetings: Notice of the time, place and the business to be transacted at any special meeting shall be delivered personally, electronically such as by phone, fax, E-mail, or by U.S. Postal Service. If notice is by U.S. Postal Service, notice must be mailed to each Executive Board Member at least five (5) calendar days prior to such meeting. If mailed. such notice shall be deemed to be delivered when deposited in the United States mail, with postage prepaid. Two (2) days notice is required if electronic means of notification is used. Section 4. Minimum Number of Meetings: The Executive Committee shall meet as often as necessary and at least three (3) times in each fiscal year. Section 5. Quorum: A quorum of one-third of the voting Members of the Executive Committee, whichever is less, shall be present in order to transact the business of the Executive Committee. Section 6. Actions by Executive Committee without a meeting: Any action required to be taken at a meeting of the Executive Committee or any action which may be taken at a meeting of the Executive Committee may be taken without a meeting under the following conditions: a) a majority of the Executive Committee must agree with the proposed item for it to be considered approved; and, b) all Executive Committee members who voted approval must consent in writing, at the next regular Executive Committee Meeting, to this action taken. Section 7. Attendance at meetings by Executive Committee Members: Any Executive Committee member who misses three (3) consecutive regular Executive Committee meetings shall be terminated as a member of the Executive Committee unless the Executive Committee chooses to excuse such absences. The above does not apply to Ex-Officio members of the Executive Committee. Section 8. Open Meetings: All regular and special meetings of the Executive Committee shall be open to the Public except that at any time a majority of the Executive Committee Members present may vote to consider one or more of the following matters in Executive Session which will be open only to the Members of the Executive Committee. A motion to go into Executive Session must be made during the public session and the purposes of the Executive Session must be described. The following may be considered in Executive Session: a) b) c)
personnel matters such as employment evaluation, salaries and benefits, and interviews of applicants; contracts, existing and prospective; business or legal relationships of a proprietary or confidential nature; and, consultation with Auditors or Counsel.
Section 9. Proxy Votes: There shall be no voting by proxy or absentee ballot at any meetings of the Executive Committee.
ARTICLE IX: OFFICERS AND THEIR ELECTION Section 1. Officers and Their Election: The Officers of the Association shall be six (6): a President, a Vice-President for Operations, Vice-President for Education, Vice President for Finance, a Secretary and a Treasurer, each to be elected, by the elected Directors, from among the Board membership, at the first Board meeting following the annual meeting of Members. Section 2. Term of Office: The Officers shall be elected annually by the elected Board of Directors as soon as reasonably possible after the annual meeting of the membership. At the meeting of Directors for such purpose, nominations for the Officers shall be presented by the Nominating Committee. Nominations may also be made from the floor. Each Officer shall take office immediately after his election and shall hold office for one (1) year or until his successor shall have been duly elected and shall have qualified or until he shall resign or shall have been removed in the manner hereafter provided.
Section 3. Removal: Any Officer elected by the Board may be removed with or without cause by a two-thirds (2/3) 32 | www.aypo.org
majority vote of the full Board of Directors whenever in its judgment the best interests of the Association would be served thereby. Section 4. Vacancies: A vacancy, in any office shall be filled, as soon as possible, by the Board of Directors for the unexpired portion of the term and shall take office at the next meeting, following such election. Only elected Board Members may serve as Officers. Section 5. Reimbursement of Expenses: Officers may be reimbursed for expenses incurred on behalf of the Association to the extent authorized by the Board of Directors, but Officers shall not be paid a salary or other compensation for acting as Officers or for performing the duties of Officers. No Officer shall be prevented from receiving such reimbursement by reason of the fact that he is also a Director. ARTICLE X: DUTIES OF THE OFFICERS
Section 1. President: The President:
a) shall be the principal executive officer of the Association; b) shall, subject to the control of the Board of Directors, supervise and control, in general, all the business and other affairs of the Association; c) shall serve as Chairperson of the Board, when present, presiding at all meetings of the Members and of the Board of Directors and the Executive Committee; d) may sign, with the Secretary or any other proper Officer authorized by the Board of Directors, any contract that the Board of Directors has author足ized to be executed, except in cases where the signing and execution there足of shall be expressly delegated by the Board of Directors or b, these By-Laws to some other Officer or agent of the Association, or shall be required by law to be otherwise signed or executed; and e) shall perform, in general, all duties incident to the office of President and such other duties as may be prescribed by the Board of Directors. In the event that the Association President resigns, all Directors shall vote from among the elected Directors to fill the unexpired term of the President. Section 2. Vice-Presidents for Operations: The Vice-President for Operations: shall assist the President in overseeing the overall operations of the Association, and guiding and facilitating the operations and meetings of the Board of Directors. In the absence of the President or in the event of his/her inability or refusal to act, the Vice-President for Operations shall: a) perform the duties of the President, and when so acting, shall have all the powers and be subject to all the restrictions of the President; and b) perform such other duties as may be assigned to him by the President or by the Board of Directors, subject to the powers and supervision of the Board of Directors. In the event of a vacancy in the position of the Vice-President for Operations, all the Directors shall vote from among the elected Directors to fill the unexpired term.
Section 3. Vice-President for Education: The Vice-President for Education shall:
a) oversee all education outreach programs; b) act as a liaison to the public and private schools for recruitment of musicians; c) work with the Coordinator of Education and Outreach (staff position) to ensure continuing audience development; d) ensure complete and ongoing communication with parents, students, and orchestras; e) facilitate the planning of orchestral programming; and f) perform such other duties as may be assigned to him by the President or by the Board of Directors, subject to the powers and the supervision of the Board of Directors. In the event of a vacancy in the position of the Vice-President for Education, all the Directors shall vote from among the elected Directors to fill the unexpired term.
Section 4. Vice-President for Finance: The Vice-President for Finance shall:
a) coordinate and give direction to all accounting and audit issues, including the retention of certified public accountants, making determina足tions as to financial reporting questions; b) oversee the budgeting process, including directing the work of the Executive Director (staff position) as may be appropriate to pursue the work of the AYPO within its financial resources; c) coordinate and give direction to the fund-raising and other develop足ment activities, including the work of the Development Committee; and
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d) perform such other duties as may be assigned to him by the President or by the Board of Directors, subject to the powers and the supervision of the Board of Directors. In the event of a vacancy in the position of the Vice-President for Finance, all the Directors shall vote from among the elected Directors to fill the unexpired term.
Section 5. Secretary: The Secretary shall:
a) keep the minutes of the meetings of the Members and the Board of Directors and the Executive Committee; b) see that all notices are duly given in accordance with the provisions of these By-Laws or as required by Law; c) be custodian of the corporate records and of the seal of the Association and see the seal is affixed, if required or desirable, to all documents the execution of which is duly authorized; d) unless otherwise directed by the President, keep the membership books, a register of the name and post office address of each Member; and, e) in general perform all duties incident to the office of secretary and such other duties as may be assigned to him by the President or by the Board of Directors. In the absence of a Vice-President or in the event of a Vice President’s inability or refusal to act the Secretary shall: a) perform the duties of said Vice-President until such Vice-President is replaced, and when so acting, shall have all the powers and be subject to all the restrictions of the Vice-President; and b) perform such other duties as may be assigned to him by the President or by the Board of Directors.
Section 6. Treasurer: The Treasurer shall:
a) have charge and custody of and be responsible for all funds of the Association; b) provide for the deposit of all such moneys in the name of the Association in such banks, trust companies or other depositories as shall be-selected in accordance with the provisions of these By-Laws; c) give reports of receipts and expenditures of the Association at meetings of Members and of the Board of Directors; d) in general perform all the duties incident to the office of Treasurer, including the filing of any necessary tax forms for the Association, and such other duties as may be assigned to him by the President or by the Board of Directors; and, e) be a Member of the Budget Committee. If required by the Board of Directors, the Treasurer shall give a bond for the discharge of his duties in such sum and with such surety or sureties as the Board of Directors shall determine. ARTICLE XI: COMMITTEES Section 1. Committees of the Association: In addition to the Executive Committee, the Association shall have a Nominating Committee and two Standing Committees. Section 2. Nominating Committee: A Nominating Committee of five (5) Directors shall be elected by the Executive Committee at least three (3) calendar months before the annual meeting of the Members and at the Board meeting immediately before the annual meeting of Members shall present proposed nominations for Directors to be elected for the following year. If approved by a majority of the Directors attending said Board meeting, the proposed nominations for Directors shall be made at the annual meeting of Members and the proposed nominations for Officers shall be made at the annual meeting of Directors held for the election of Officers. Section 3. Standing Committees: The Budget Committee and the Audit Committee are the Association’s standing Committees. Each Committee will consist of three Members appointed by the President with the approval of the Executive Committee. One Member of each committee will be appointed from the Executive Committee Members. The Treasurer shall be a Member of the Budget Committee and shall not be a Member of the Audit Committee. The Treasurer may attend Audit Committee meetings. Section 4. Other Committees: Such other committees as are deemed necessary, or desirable to carry out the work of the Association shall be appointed by the President. ARTICLE XII: EXECUTIVE DIRECTOR AND ASSISTING PERSONNEL Section 1. Executive Director: The Association may employ or contract with an Executive Director to carry out and manage the day to day operations of the Association. The Executive Director shall serve at the pleasure of the President. The Executive Director shall: a) be responsible for managing and coordinating the operations of the orchestra groups in accordance with the policies established by the Board of Directors and the Executive Committee; b) control expenditures consistent with budget limitations; 34 | www.aypo.org
c) d) e)
report to the Executive Committee on the operations of the Association; and, submit policy and budgetary suggestions to the Executive Committee. manage assisting personnel
Section 2. Supervision: The Executive Director shall work under the general supervision of the President. Assisting personnel shall work under the supervision of the Executive Director.
Section 3. Removal: The Executive Director may be removed by the President with or without cause.
ARTICLE XIII: ARTISTIC STAFF AND THEIR DUTIES Section 1. Artistic Personnel: A Music Director, Conductors and other Artistic Personnel shall be retained for up to one (1) year terms. Continued employment or contractual arrangement after the initial period shall be at the option of the Executive Committee. Contracts in excess of one year must be approved by the Executive Committee or the full Board of Directors.
Section 2: Music Director: The Music Director shall:
a) b) c)
establish and oversee the artistic objectives of the Association; coordinate programs with all conductors; and, insure program quality.
Section 3: Conductors: Conductors will be engaged based on the rec足ommendation of the Music Director and subject to the approval of the Executive Committee. Conductors shall be directly responsible to the Music Director for all Music/Artistic matters and shall report to the Executive Director on all operational issues.
Section 4. Duties; Rights to Expel: The Conductors shall:
be directly responsible for:
(1) establishing music programs consistent with the policies of the Board of Directors and the Executive (2) establishing the musical direction of the orchestras: (3) seating arrangements: (4) assignments of musical parts:
stress the teaching function in group participation; and,
c) have the right to expel any member from their orchestra for just cause and must specify the reasons for their action to the Executive Committee, in writing, at the earliest opportunity. Section 5. Vacancy: In case the position of a Conductor becomes vacant, the President, in coordination with the Music Director, shall initiate steps to find and engage another Conductor for the unexpired term, sub足ject to confirmation by a majority of the full Executive Committee member足ship eligible to vote. Section 6. Removal: The Conductors may be removed by the Executive Committee for just cause by a two-thirds (2/3) vote of the full Executive Committee membership eligible to vote. ARTICLE XIV: CONTRACTS, LOANS AND CUSTODY OF FUNDS Section 1. Contracts: The Executive Committee may authorize any Officer(s), agent(s) or the Executive Director, to enter into any contract or execute and deliver any instrument in the name of and on behalf of the Association. Such authority may be general or confined to specific instances. Section 2. Loans: No loans shall be contracted on behalf of the Association and no evidence of indebtedness shall be issued in its name unless authorized by a resolution of the Executive Committee. Such authority may be general or confined to specific instances. Section 3. Deposits: All funds of the Association shall be deposited to the credit of the Association in such depositories as the Executive Committee may select. Section 4: Approval of Expenditures: All expenditures shall be sub足ject to prior specific budgetary or program approval of the Executive Committee. Section 5. Disbursements: All checks, drafts or other orders for the payment of money, notes or other evidences of indebtedness issued in the name of the Association, shall be signed by the Treasurer, or in his absence, by the President, or by such other Officer, Officers, agent or agents, and in such manner as shall be determined by resolution of the Executive Committee.
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ARTICLE XV: FISCAL YEAR Section 1. Fiscal Year: The fiscal year of the Association shall begin on the first day of July and end on the last day of June in each year. ARTICLE XVI: FINANCIAL REVIEW
Section 1. Closing of the Books: The books of the Association shall be closed on June 30 at the end of each fiscal year.
Section 2. Audit: The Treasurer’s accounts shall be examined annually by an Auditor or special Auditing Committee of not less than three members. The auditor(s) shall sign a statement of fact regarding the Association’s financial records. The Auditing Committee shall be selected by the Executive Committee at least one month before the annual meeting and announced at the annual meeting. The Auditor(s) shall complete their audit no later than August 3 1. An audit is also required any time there is a change in the Treasurer. ARTICLE XVII: INDEMNIFICATION
Section 1. Indemnification:
a) The corporation shall indemnify any person who was or is a party or is threatened to be made a party to any threatened, pending or completed action, suit or proceeding, whether civil, criminal, administrative or investigative (including an action or suit by or in the right of the corporation to procure a judgment in its favor) by reason of the fact that he or she is or was a Member, Director, Officer, or Employee of the corporation, or is or was serving at the request of the corporation as a Member, Director, Officer, or Employee of another corporation, partnership, joint venture, trust or other enterprise, against judgments, fines, amounts paid in settlement, and expenses (including attorneys’ fees) actually and reasonably incurred by him or her in connection with such action, suit or proceeding except only in relation to any claim, issue or matter as to which such person shall have been finally adjudged to be liable for his or her gross negligence or willful misconduct. Each such indemnity shall inure to the benefit of the heirs, executors and administrators of such person. b) Any indemnity under subsection (a) above shall (unless ordered by a court) be made by the corporation upon a determination in the specific case that the Member, Director, Officer, or Employee was not guilty of gross negligence or willful misconduct in the performance of his or her duty and, in case of settlement, that such settlement was, or if still to be made is, consistent with such indemnity and the best interests of the corporation. Such determination shall be made action,
(1) by the Board of Directors by a majority vote of a quorum consisting of the Directors who were not parties to such suit or proceeding, or (2) if such a quorum is not obtainable, or, even if obtainable a quorum of disinterested Directors so directs, by Independent Legal Counsel in a written opinion, or
(3) by the Members. If the determination is to be made by the Board of Directors, it may rely, as to all questions of law, on the advice of Independent Counsel. c) Expenses incurred in defending an action, suit or proceeding, whether civil, administrative or investigative, may be paid by the corporation in advance of the final disposition of such action, suit or proceeding as authorized by vote of the persons provided in subsection (b) of this section, upon receipt of an undertaking by or on behalf of the Member, Director, Officer, or Employee to repay such amount unless it shall ultimately be determined that he or she is entitled to be indemnified by the corporation as authorized in this section. d) The right of indemnification provided by this section shall not be exclusive of any other rights to which any member, director, officer or employee may be entitled, including any right at law, under an insurance policy or other contract, or otherwise, even as to claims, issues or matters in relation to which the corporation would not have the power to indemnify such Member, Director, Officer or Employee under the provisions of this section. Section 2. Indemnification of Counsel: The Board of Directors is authorized to employ counsel to advise them on any corporate matter, and any action taken by the Board of Directors pursuant to written opinion of counsel of the Corporation shall relieve the Directors and Officers from any personal liability therefore, and the Corporation shall hold the Directors harmless from any loss resulting from any action of the Directors, if taken pursuant to such written opinion of counsel to the Corporation. ARTICLE XVIII: RULES OF ORDER Section 1. Rules of Order: Robert’s Rules of Order shall apply at all meetings of the membership, at all meetings of the Board of Directors, and at all meetings of the Executive Committee to the extent procedures are not specified by these By-Laws. ARTICLE XIX: DISSOLUTION
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Section 1. Dissolution: In the event of the dissolution of the Association, its assets shall be distributed for concert groups and ensembles of young performers of instrumental music; by organizing and presenting performances by such orchestras, groups and ensembles; and, by doing any other act or thing incidental to or connected with the foregoing purposes or in advancement thereof. ARTICLE XX: AMENDMENTS The Articles of Incorporation may be amended as provided for in the Section 13.1-236 of the Code of Virginia as now enacted or as it may be hereafter amended. Section 2. Amendment of By-Laws by the Directors: The By-Laws of the Association may be amended at any meeting of the Board of Directors by a majority vote of the total number of Directors eligible to vote provided that the proposed amendment has been sent to each member of the Board not less than ten (10) nor more than fifty (50) calendar days before the date of the meeting together with written notice of the time and place of the meeting. Section 3. Amendment of the By-Laws by the Membership: The By-Laws of the Association may be amended at any meeting of the Association by a majority vote of the Members present and voting, provided. that a copy of the proposed amendment has been sent to each Member of the Association not less than ten (10) nor more than fifty (50) calendar days before the date of the meeting together with written notice of the time and place of the meeting. ARTICLE XXI: CORPORATE SEAL & MISCELLANEOUS Section 1. Seal: The Board of Directors shall provide a corporate seal which shall be circular in form and shall have inscribed thereon the name of the Association and the state of incorporation and the words “Corporate Seal.” Section 2. Headings: The headings or captions in these By-Laws are for purposes of reference only and shall not limit or define the meaning hereof.
Section 3. Parents: All references herein include natural parents and guardians.
Articles I through X approved by the NVYSA Board of Directors on April 14, 1992.
Articles XI through XXI approved by the NVYSA Board 2000.
Article X, Section 2 approved by the AYP Orchestras/NVYSA Board of Directors on Sept ____, 2004
Article IV, Section 1; Article V, Section 2; Article IX, Section I; Article A, Section 2 and Section 3 approved by the NVYSA Board of Directors on April 12, 1994. Article, XII, Sections 1-4; Article XIII, Section 3; Article XIV, Section 1 approved by the NVYSA Board of Directors on July 12, 1994. 1996.
Article V, Section 2; Article VIII, Section 2; Article XII approved by the NVYSA Board of Directors on April 12,
Article V, Section 2 approved by the NVYSA Board of Directors on February 11, 1997.
Article XIV, Section 4 approved by the AYP Orchestras/NVYSA Board of Directors on October 10, 2000.
Article X, Section 2 approved by the AYP Orchestras/NVYSA Board of Directors on Sept ____, 2004.
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Orchestra Rosters American Youth Philharmonic | conductor: mr. Spalding Listed by instrument then alphabetical order. For contact information and carpool roster visit www.aypo.org/members.
violin i Ahn Chu Chung Ham Hong Kane Kirchenbauer Lee Lin Liu Love Lyons Lyons McLean Nasrinpay Ouspensky Pfeiffer Pok Rivera Romans Sohn Steele Zimmerman
Grace Madison HS Michelle Langley HS David Robinson HS Stacy Oakton HS Brian Robinson SS Aiden Learning Comm. Interntnl John Washington-Lee HS Irene Oakton HS Jackie Centreville HS Lucia TJHSST Henry Yorktown HS Jessica Homeschool Katelyn Homeschool Nathaniel TJHSST Arman McLean HS Fedor South Lakes HS Evan T. C. Williams HS Brian Lake Braddock SS Cornelio Homeschool Michael Lake Braddock SS SeungIn TJHSST Briannah Homeschool Kit (Cristian) Marshall HS
12 11 12 12 12 10 10 11 11 12 10 11 10 11 11 10 12 11 12 11 12 11 12
violin ii Botelho Paul Lake Braddock SS Cha Yoona McLean HS Chi Anna Rose Winston Churchill HS Howerton Ellen TJHSST Jeng So Yeun Robinson SS Jeon Ji Cheol (Joshua) Woodson HS Jung Helen Patriot HS Kang Hannah Oakton HS Kim Ellen Winston Churchill HS Kim Joy Centreville HS Kim Rachel Oakton HS Koh Grace Trinity Christian School Lee Mason Westfield HS Lee Yea (Christina) Oakton HS Li Rasia TJHSST Lim Yeonjae (Iris) Langley HS Liu Aaron Lake Braddock SS Love Eleanor Yorktown HS Na HeeYun South County SS Pak Jane TJHSST Perdue Meghan Homeschool Ra Heeyoung Woodson HS
11 12 10 12 10 11 10 10 11 10 12 12 11 12 12 12 12 12 12 12 11 11
(viola) Lankenau Mikey Oakton HS Lee Hoyoung Battlefield HS Luo Lawrence Woodson HS Miller Patrick Herndon HS Mori Misa Oakton HS Norman Matthew James Madison HS Osinski Lauren Osbourn Park HS Park Justin Poolesville HS Sanchez-Oâ€™Brien Chiara Homeschool Smith Shannon TJHSST Yeager Katja Madison HS Zhang Zhereng TJHSST
12 12 12 12 11 12 12 10
12 11 12
cello Braswell Quinton Hayfield SS Chiu Constance Langley HS Choi Nicole Montgomery Blair HS Choo Jungwook TJHSST Dettmar Michael Oakton HS Hu Jessica TJHSST Jang ByumHo (James) TJHSST Kim Nathan Landon School Kim Sangwon TJHSST Manyin Geoffrey Annapolis HS Miller Amy Bethesda-Chevy Chase HS Miller-Gootnick Benny Sidwell Friends School Pavco-Giaccia Olivia The Potomac School Sohn Lydia Stone Bridge HS Tavani Daniel Battlefield HS VanAcker Leif Robinson SS
12 11 11 11 12 9 11 12 11 12 12 10 12 10 11 11
bass Baxter Arjun Woodson HS Bridges Zola TJHSST Dewey Miles Brentsville District HS Mays Genevieve Gar-Field HS Orcutt Lindsey River Hill HS Peterson James Madison HS Schefer Joseph Madison HS Ward Zachary Herndon HS
12 11 12 12 12 10 12 11
flute Jefferson Kim Morris Rice Staton
Natalie Park View HS Alexia TJHSST Julia South Lakes HS Jenna AACC Olivia Madison HS
12 11 10 10
piccolo viola Rice Jenna AACC Brodie Kathryn Oakton HS 12 oboe George Vijay Robinson SS 11 Andrew TJHSST Mike Lake Braddock SS
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Carpio Caitlyn TJHSST Harmon Emily TJHSST Kim Andrew TJHSST Stigall Kaylin McLean HS
10 12 12 12
American Youth Philharmonic continued
english horn Harmon Emily TJHSST
clarinet Chun Golant Hiemstra Logan
Hayden TJHSST Jared TJHSST Jessica Chantilly HS Andrew Yorktown HS
12 12 12 12
bass clarinet Speed
bassoon Arnold Chuang Ritter Rothacker
Juliette Broad Run HS Autumn TJHSST Nicholas Marshall HS Eric Briar Woods HS
12 12 12 11
french horn Cradler Culbertson Fahrney Reid Surratt
Joseph Elizabeth Alexis Scott Leah
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Woodson HS Marshall HS Marshall HS South Lakes HS Langley HS
11 12 10 11 10
trumpet Chen Furth Whitaker Williams
Michael Evan Henry Caitlin
Herndon HS West Springfield HS Old Mill HS Herndon HS
10 12 11 12
trombone Dubas Kemp Workman
Joseph (Joe) JEB Stuart HS Nicholas Marshall HS Andrew George Mason University
bass trombone Thornberry
percussion Clifford Crawford Goel Grems Hashimoto Hoechst
Grace McLean HS Cliff Langley HS Anu TJHSST Laura Langley HS Sae Langley HS Grant The Potomac School
10 10 11 11 12 10
harp Katahara Savoia
Langley HS Trinity Christian School
Orchestra Rosters American Youth Symphonic Orchestra | conductor: mr. bianchi Listed by instrument then alphabetical order. For contact information and carpool roster visit www.aypo.org/members.
violin i Board Elizabeth James Madison HS 9 Chu Samantha Longfellow MS 9 Golant Ryan Longfellow MS 8 Gross Isabel Marshall HS 11 Hong Jee Eun Longfellow MS 8 Huang Jocelyn TJHSST 10 Huard Stephanie South Lakes HS 10 Islam Celia Marshall HS 10 Kang Abraham TJHSST 10 Katahira David Robinson SS 11 Kim Julie TJHSST 10 Kim Juwon Woodson HS 11 Kwak Ben Freedom HS 10 Layendecker Juliana Homeschool 8 Lee Michelle National Cathedral School 12 Lee SyungJu (Cindy) Langley HS 11 Lu Melissa Sidwell Friends School 10 Na Daphne Langley HS 12 Rulona Kristianne South Lakes HS 10 Taylor Olivia HB Woodlawn 9 Tucker Abigail Homeschool 9 Xiang Alice Oakton HS 11 Xiao Katharine Broad Run HS 12 Yoon Esther Centreville HS 11 violin ii Byun Jessica The Potomac School Cho Austin Lake Braddock SS Farmer Maddie Oakton HS Hwang Yoon Jeong Chantilly HS Kim Adam Rocky Run MS Kim Ilenna Lake Braddock SS Kim Sara(JungYoon) Kim Sehoon(Randall) Longfellow MS Kwon Hansae Frost MS Lee Grace Lake Braddock SS Lee Jenny Madison HS Lhundup Pamela Woodson HS Lim Amanda TJHSST Park Brian Freedom HS Park Jinnie McLean HS Seo Jeong In Song Michelle Potomac HS Thiagarajan Dilip TJHSST Wang Arthur River Bend MS Xu Emily TJHSST Zheng Sydney Greenbriar West ES Zhu Jenny Longfellow MS
9 9 11 10 7 8 9 9 8 10 10 10 9 9 10 9 9 9 8 9 7 8
(viola) Conway Jang Kim Kwak Kwong Kwun Yoon Zhao
10 10 9 7 11 10 9 10
cello Chiu Stacey Potomac School Fang Jeffrey TJHSST Fowler Alexander Madison HS Hwang Junyoung Longfellow MS Hwu Justin South Lakes HS Kim Brandon Oakton HS Kim Evelyn Chantilly HS Kim Jenny (Min Jee) James Madison HS Kim Patrick Lake Braddock SS Lee Daniel Lake Braddock SS Lee Doyle (Seungha) Lake Braddock SS Park Christopher Lake Braddock SS Park Soyoung Potomac Falls HS Peters Julia Lake Braddock SS Sung Jennifer Chantilly HS Wharton Robert TJHSST
11 11 11 8 10 9 9 11 9 11 8 10 9 12 10 11
bass Dugo Garrett Hay Kim Kramer Lewis Murphy Thompson Tsou
Samuel Stone Bridge HS Dale Flint Hill School Thomas (Tom) TJHSST Areen Liberty MS Matthew TJHSST Jacquelyn Annandale HS Nora West Springfield HS Kevin Robinson SS Christine TJHSST
9 11 11 8 9 11 11 10 10
flute Dettmer Alison Centreville HS Falkenheim Chloe TJHSST Harris Emma McLean HS Jang SeiYoung TJHSST Lopes Kathryn Herndon HS
10 9 11 12 11
Juneau viola Lowman Pixley An YouNa TJHSST 10 Sahai Cho Sandy TJHSST 9 Chu Jonathan Centreville HS 11
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Erin West Potomac HS Rosa (Heesun) West Springfield HS Hyo Jung (Aria) TJHSST Jason Norwood School Samuel Marshall HS Daniel TJHSST Yongshik (Joey) McLean HS Katie Winston Churchill HS
Eric Ethan Jessica Kanika
Longfellow MS 8 TJHSST 9 Northern VA Comm. College Marshall HS 10
American Youth Symphonic Orchestra continued
clarinet Hu Lee Seo
Stephen TJHSST Ellen South Lakes HS Hyae In TJHSST
10 10 11
bass clarinet Schell
Lake Braddock SS
trumpet Arnold Kodres-O’Brien Little Rosenberg Wogaman
Matt Benjamin Trevor Jacob John
McLean HS 12 McLean HS 12 Herndon HS 10 Duke Ellington School Arts 12 McLean HS 11
Kim Kyu TJHSST Poirier Leann Herndon HS
Cohen Jillian H-B Woodlawn HS Colburn Jack Fisher Brian McLean HS Seetharaman Abhinav Briar Woods HS Whittle Susannah George Mason HS
10 12 10
11 10 11
Osbourn Park HS Marshall HS Westfield HS
12 12 9
percussion Creighton Liu O’Donnell
Stephen Ann Kennedy
St. Anselms Abbey School 11 McLean HS 10 McLean HS 12
harp Van de Vaarst
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Orchestra Rosters American youth Concert Orchestra | conductor: mr. anderson Listed by instrument then alphabetical order. For contact information and carpool roster visit www.aypo.org/members.
violin i Chung Edquist He Huh Hwang Iyer Kesting Kwon Lee Lim Reid Shiu Sweet Thein Wilson Wood Zhou
Edward Grace Angela Seo Young Lisa Vijay Samuel Ye Ji Susie Sean Jennifer Michael Andrea Travis Alexandra Eleanor Kevin
Rocky Run MS Yorktown HS Luther Jackson MS Robinson SS Centreville HS South Lakes HS Trinity Christian School McLean HS Lunsford MS Longfellow MS Rachel Carson MS River Bend MS Oak Hill Christian St. Mary’s Catholic School JEB Stuart HS Trinity at Meadow View Longfellow MS
8 9 7 10 9 9 10 11 7 7 8 8 10 8 9 7 8
violin ii Banks Bartel Cai Chen Cheng Chung Hong Hu Kang Kim Kim Min Min Pak Pyon Schneider Sethi Slate Sur Sweet Wang Wang Yi Zhang Zou
Katerina Seneca Ridge MS Jordan Harmony MS Tiffany Rachel Carson MS Kenneth Kilmer MS Emily Thoreau MS Hannah Oakton HS Joseph Centreville HS Elizabeth Rachel Carson MS Sohee Rocky Run MS Grace Rocky Run MS Ildoo TJHSST Heun TJHSST Sun Woo (Sally) McLean HS Joshua Liberty MS Steven Longfellow MS Tobias Falls Church HS Taresh Glasgow MS Sarah Hunters Woods ES Aparajita TJHSST Emily Oak Hill Christian Cynthia Woodson HS Michael Rachel Carson MS Diana Lake Braddock SS Ashley Longfellow MS Jason Oak View ES
8 8 8 8 8 9 9 7 8 8 9 10 10 8 8 9 8 6 10 8 9 8 8 8 6
Croke Do Fan Ho Jeon Kim Lee Lee Min
Maddy Holton-Arms School Jay Hunters Woods ES Fudong Longfellow MS Isabel TJHSST Ji Ni Woodson HS Joshua Longfellow MS Samuel Rocky Run MS Sieun Kilmer MS Jung Woo (Stephan) Longfellow MS
7 5 8 9 9 9 8 7 8
(viola) Park Doyeon (Samantha) Lake Braddock SS Park Hannah Lunsford MS Wilkes John TJHSST
11 8 10
cello Bae Barnhart Chen Chong Farley Hyon Im Kang Kim Kim Kim Lee Sung Syu Williams
Eunwoo Briar Woods HS Katheryn Kilmer MS Maggie Mosby Woods ES Hayun Kilmer MS Thomas Chantilly HS Chang-Min Eastern MS Seohee Centreville HS Evelyn Belmont Ridge MS Christina Patriot HS Elizabeth Longfellow MS Jisu Luther Jackson MS Charles Lake Braddock HS Julia Kevin Centreville HS Crystal Centreville HS
9 8 6 7 9 9 9 8 9 7 8 10 9 9 9
bass Longhi Waid
Kilmer MS Longfellow MS
flute Kang Moon
Min Joo (Deborah) Frost MS YoonJi TJHSST
oboe Im Noh Shi
Catherine Catherine Simon
Frost MS Woodson HS Smart’s Mill MS
8 9 8
clarinet Frost Jian Schwartz
Nathaniel George Mason HS 11 Ryan TJHSST 10 Daniel Gesher Jewish Day School 9
trumpet Haensel Ko Lee Sanguineti Xie
Ada George Mason HS Brian Lunsford MS Sangwoon (Sean) TJHSST Patrick Flint Hill Prep Haitian TJHSST
9 8 9 11 10
tuba viola Kramer Liana Langley HS 11
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percussion Kim Malina Schomber
Branden Ben Orion
Rocky Run MS Woodson HS Irving MS
8 9 8
Orchestra Rosters American youth string ensemble | conductor: dr. collins Listed by instrument then alphabetical order. For contact information and carpool roster visit www.aypo.org/members.
violin i Bailey Chetrick Cho Chu Flores Ghofrany Hanusik Hwang Kassab Kim Kumaran Lam LaPointe Lei Liu Love Na Park Park Su Wilson Xu Yang Ziebell
Amelia Harmony MS Alyssa Rachel Carson MS Sophy Rachel Carson MS Shannon Churchill Road ES Melody Greenbriar West ES Justin Algonkian ES Ryan Kent Gardens ES Minyoung Churchill Road ES Emily Waples Mill ES Jennifer Spring Hill ES Divya Westminster School David Homeschool Tyler Gunston MS Mia Nysmith School Joyce Hunters Woods ES Anna Williamsburg MS Seon-Woo (Clara) Stone Hill MS Daniel Stone MS Mabelle Young-Eun Westbriar ES Eric Greenbriar West ES Timothy Glasgow MS Michelle Louis Archer ES Katherine Willow Springs ES ZoĂŤ Milton Somers MS
7 7 7 7 4 5 6 6 6 6 5 6 7 6 5 6 7 7 5 6 6 5 6 7
violin ii Allen Dong Grossman Guill Gyatso Hong Hsu Huh Im Jang Kim Kim Kim Kim Kim Kim Lee Lhundup Li Lim Liu Lu Lu McCarthy Ok Pi
Christina Lake Braddock SS Debbie Hunters Woods ES Aaron Cooper MS Jean-Louis McNair ES Tashi Longfellow MS Yurie Rocky Run MS Annika Louise Archer ES Dong Young Robinson SS Hyunsoo Centre Ridge ES Shara (Christina) Freedom Hill ES Audrey Mercer MS Chaewon Greenbriar East ES Daniel Frost MS Joo-Hyun Kent Gardens ES Joy Mosby Woods ES Kathleen Kilmer MS Michael Canterbury Woods ES Dana Stenwood ES Renee Hunters Woods ES Sarah Rocky Run MS Grace Arlington Science Focus Emily Willow Springs ES Emily Longfellow MS Ellen Louise Archer ES Joo Young Lake Braddock SS Eileen Mantua ES
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7 4 7 5 7 7 4 7 7 6 6 4 7 5 5 7 6 5 6 7 4 6 7 5 8 6
(violin ii) Rivera Sambora Su Syu Thompson Tomatz
Caleb Homeschool Grace Flint Hill School Melody Greenbriar West ES Nathan Bull Run ES Madeline Kilmer MS Sophia Kilmer MS
6 7 5 4 8 7
viola Anderson Cheng Chien Chung Hau Jo Kim Le Lee Lee Meldrum Wang Yeo Yoo
Brian Emilie Ariel Sarah Alison TaeHyoung Daniel Kevin Daniel Ryan Thomas Alice Dabin Sungyeon
Kilmer MS Rachel Carson MS Fox Mill ES Hunters Mills ES River Bend MS Greenbriar West ES Longfellow MS Cooper MS Clearspring E.L.S. Bull Run MS Luther Jackson MS Rachel Carson MS Spring Hill ES Longfellow MS
7 7 4 7 8 6 7 8 6 8 8 8 6 7
cello Boyer Burt Chen Cho Chong Choo Deng Jo Kang Kim Kim Kweon Lankenau Li Li Slack Slack Song
Lawry Luther Jackson MS Lucas Oakton ES Albert Floris ES Hannah GreenBriar West ES Joseph Luther Jackson MS Eugene Greenbriar West ES Kelvin Lake Braddock SS Nadia Churchill Road ES Kaylen Rocky Run MS Andrew Canterbury Woods ES Timothy Rachel Carson MS Daniel (Seung Pyo) Rocky Run MS Jack Rachel Carson MS Gabrielle Floris ES Rachel Hunters Woods ES Madeleine (Maddie) Holton-Arms School Sam St. Albans School David Hunters Woods ES
7 6 5 7 7 6 8 5 7 5 7 7 7 6 6 8 6 6
bass Baylock Hutfles
Michael Lawrence Lake Braddock SS
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our mission To provide the highest quality musical experience that allows our students to grow as musicians and individuals, who then contribute to our nationâ€™s cultural landscape, as they become future artistic and community leaders.
Published on Sep 1, 2011
The member handbook is published once at the beginning of the concert season and given to approximately 400 musicians and their families in...