November 20, 2020
TO THE ATTENTION OF:
Mr. Jeff Sponn Interim Director of Procurement Services jsponn@usi.edu
University of Southern Indiana 8600 University Blvd 108 Evansville, IN 47712
University of Southern Indiana Proposal • Axxis, Inc.
Table of Contents
Cover Letter 2 Who we are 3 Our Story 5 Axxis Testimonials & References
6
Axxis Owned Equipment 9 Production Services Examples 10 Production Capabilities 12 Turnaround and Setup Time 17 Pricing 18 Insurance 25
University of Southern Indiana Proposal • Axxis, Inc.
University of Southern Indiana Department of Procurement ATTN: Mr. Jeff Sponn, Interim Director of Procurement Services jsponn@usi.edu November 20, 2020 Dear Mr. Jeff Sponn: Thank you for inviting Axxis to bid on the University of Southern Indiana RFP for Audio/Stage and Lighting Production Services. I have put together our response based on the listed requirements. While we feel this will best suit the overall needs of the University, we are excited to explore all options with you and your staff. While the RFP lists a 4 day period of use, we are offering a 2 day rate with 55% equipment discount because we want to show you what an Axxis experience is like. All equipment, labor, travel and misc expenses have been factored into this estimate. The only additional item not included is support labor for setup and strike, which we estimate to be in the ballpark of $8,000 pending schedule and final design choice. We are dedicated to meeting our clients budget and expectations and always err on the side of offering more. Our inventory includes things like way-finding with digital signage, LED uplights to celebrate the university school colors of blue and red along with anything else we discover together along the way that will improve the experience for the students and their friend and families. We also own and operate 5W, 10W and 20W lasers and have used them for outdoor events as well as arena for the University of Louisville Men’s and Women’s Basketball teams opening entrance to the court at the Yum Center in Louisville, KY. With Axxis, if you dream it we can build it. With a full time designer who has been on staff for over a decade, we have an experienced team ready to roll up our sleeves. We are well versed in event production and understand the quality and care that goes into each event; large or small. With Axxis, you will be partnering yourself with a team of dedicated professionals who live and breathe special events. We hold ourselves to very high standards and take great pride in creating memorable experiences. In an effort to reduce waste, we have included several picture examples of our work and additional capabilities can be found by visiting our website at www.axxisinc.com For over a decade Axxis has supported the University of Louisville and Bellarmine University in a very similar capacity for commencements, business, athletic and special events. Please feel free to reach out with any questions – we look forward to hearing from you! Thank you again for your consideration,
Kate Schroeder Senior Account Director, Key Accounts
Cell (502) 664-2183 WWW.AXXISINC.COM University of Southern Indiana Proposal • Axxis, Inc.
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Who We Are Company Profile Founded In: 1981 Owners: Steve Smith and Mike Smith Axxis in a Nutshell Axxis provides production design and technical support for corporate meetings, special events and live entertainment. Our services range from Lighting, Sound, Video Walls and HD Projection to Event Management, Rigging and Set Design/Build. www.axxisinc.com Who do we serve? No job is too big or small. Each project is approached from a custom perspective. Axxis has a diverse background working with groups ranging from small non-profits to large Fortune 500 companies. Headquartered in downtown Louisville, Kentucky; Axxis executes special events and corporate meetings across the US. Your Axxis Team Stewart Davis, Managing Partner As Managing Partner for Axxis, Stewart oversees the strategic direction for the company. Much like the conductor of the Axxis orchestra, Stewart provides leadership for the Production, Design, and Account Management teams to facilitate a single vision. Stewart has been with Axxis for nearly a decade having previously held senior level positions in the Hotel and Resort industry in Marketing, PR, and Event Management. Stewart graduated Cum Laude with a dual major in Economics and Marketing from Ohio University. Justin Wardell, Director of Production Sales Justin Wardell has been with Axxis since 2014, and manages several of Axxis’ key accounts. Justin has been in the live event industry for over 15 years, and has played a key role in hundreds of productions that include conventions, concerts, festivals, corporate meetings, galas, theater performances, and permanent installations. Prior to moving to Louisville, Justin was Sr. Account Executive at Intelligent Lighting Creations, and Rental, Retail, & Production Sales Manager at DesignLab Chicago. Justin earned an MBA in Marketing from DePaul University, and a BS in Theater Design and Psychology from Washington University in St. Louis. Kate Schroeder, Sr. Account Director Kate flew to Axxis after serving over half a decade as a Senior Producer with ZFX Flying Effects where she executed the contract and managed the 2010 Vancouver Winter Olympics medal ceremonies. Kate also produced flying effects for hundreds of theatrical and special events for universities, schools, businesses and churches. For the past 7 years with Axxis, Kate has successfully managed our top corporate accounts including Humana, GE Appliances, Chevron, U.S. Equestrian Federation, University of Louisville and Louisville’s Holiday in the City/Light Up Louisville. Chris Burgin, Director of Lighting and Design Chris joined Axxis over 15 years ago as a Lighting Technician and quickly ascended to Director of the Lighting Department. He handles all lighting designs in-house, which allows us to provide a turnkey service to our clients. His extensive knowledge of lighting systems and CAD design make him a valuable asset to our team. Prior to Axxis, Chris worked as a Lighting Designer and Director for touring productions with Montgomery Gentry and Tracy Byrd.
University of Southern Indiana Proposal • Axxis, Inc.
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Who We Are Scott Walker, Director of Audio and Video Scott has been with Axxis for over 20 years and currently runs our Audio/Video Department. Scott has an extensive background in audio and has developed a strong passion for video. Scott also takes care of inventory control as well as capitol purchases. Anthony Vaughan, Director, Scenic and Rigging Services Anthony began working with Axxis 7 years ago; his ability to save on resources and efficient planning launched him into his role as Rigging and Scenic Department Manager. Not only does he currently serve as Technical Director on-site for various events, he also manages our custom scenic builds and fabricated signage for clients. He and his team are always prepared to take on a challenge.
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Our Story AIn 1981, at age 45, Reginald “Reggie” Smith decided to move his family from Northern Kentucky back to his hometown of Louisville and start an audiovisual rental business. He sold his house and purchased 6 overhead projectors, 4 slide projectors, 8 screens, a small sound system, a VCR, and a television. All of this (and the family) was moved into a rental house in Louisville and AV of Louisville was born. Reggie didn’t understand anything about the equipment he just purchased. However he did understand the power of hard work, customer service, and building relationships. He also understood that the company needed to provide dependable, good quality equipment and it had to be delivered on time. In the beginning, he ran the business out of his garage, using the family station wagon as the main mode of delivery. It was not uncommon at the time for the family television to be pulled out of the house if orders exceeded company inventory. In the first year the company grossed $15,000. As do most new entrepreneurs, Reggie thought of giving up several times but his continued attention to personal service; his ability to earn the trust of his customers; and his endless hours of work finally paid off and created the opportunity for growth. This growth took the company far beyond mere “audiovisual” so the name was changed to Axxis in the 90’s. Riding the constantly changing wave of technology Axxis continues to expand its capabilities by providing a full range of services, including full event design and production services, creative themes, program development, artistic design and technical expertise. Even though Axxis has far exceeded the Louisville hotel market, Axxis still remains committed to the core business that Reggie began in 1981 – audiovisual rentals; delivery of dependable, affordable equipment. Today, after more than two decades of service, Axxis has one of the region’s largest inventories of audiovisual and production equipment. The company employees over 55 full-time technicians and a rich network of freelance technicians who travel all over the country delivering riveting, state-of-the-art events and productions to some of the largest companies in the United States. Customers such as Conklin, GE, Humana, HBO boxing, and others have trusted Axxis as their partner to create unique experiences for their attendees. We consider this trust to be an honor and a testament of our work ethic. We have grown. And though growth has put a new face on the business, the fundamental principle that Reggie Smith began with still applies: “You have to show up on time and do a great job in order to earn the trust of your customer. Then, they’ll ask you back again and again.” If you need proof of this principle, consider this: In 1981, Reggie loaded the family station wagon with equipment and delivered it to his very first customer. Axxis continues to serve this customer today. University of Southern Indiana Proposal • Axxis, Inc.
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Axxis Testimonials & References Company: Humana Event: Humana Leader Forum Location: Houston, TX Testimonial from: CEO, Bruce Broussard (please see Bonni Rice for contact) “I’m amazed by each year’s leader forum and how every year it gets better than the one before. That’s how I felt about this week’s meeting in Houston. Congratulations on putting together a terrific meeting … well done on all fronts, from the meeting itself to the evening activities and everything in between. I recognize there are endless details to manage and people to please throughout the planning process and actual event. You managed it with exceptional attention to detail and professionalism. Thanks for making it an experience our leadership team will remember. Appreciate all the effort. Keep up the great work.” *Please refer to Testimonial letter from Bonni Rice Company: U.S. Equestrian Federation Event: Annual Meeting Location: Hilton West Palm Beach Testimonial from: Director of Travel and Events, Ilse Dehner Ilse.dehner@hotmail.com (859) 225-6961 *Please refer to Testimonial letter from Ilse Dehner Company: Louisville Film Society Event: Oscars Watch Party Location: Louisville, KY Copper & Kings Testimonial from: Executive Director, Soozie Eastman soozie@louisvillefilmsociety.org 502.819.4139 “Axxis is the key to making our event a success and there is no other company I would ever work with. There is no other company I need to work with, because you have it all, the customer service, the best team and the best equipment. Never have I ever been let down. And here comes another successful event coming up!” Additional University References for Annual Events: University of Louisville Stephanie Reibert Residency Appeals Officer Commencement Coordinator Registrar’s Office Houchens LL33A University of Lousville Office: 502-852-6528 Fax: 502-852-7088 Stephanie.salings@louisville.edu
University of Louisville Athletics Ronee Baxter Director of Events and Premium Services Louisville Athletics 2100 S Floyd Street, Louisville, KY 40292 Office: 502.852.2015 Ronee.baxter@louisville.edu
Bellarmine University Kristin Earls Director of Special Events 2120 Newburg road Louisville, KY 40205 Office: (502) 272-8416 kearls@bellarmine.edu
University of Southern Indiana Proposal • Axxis, Inc.
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Bonni Rice Strategic Consultant Perfect Experience Humana, Inc. brice@humana.com Dear Kate, I’d like to take a moment and thank you and your team for the amazing work we’ve done together, not only this year but over the last 7 years I’ve worked with you. We’ve accomplished so many great things together. From our small intimate events of 50 or less to our extremely large events, connecting over 2,000 participants via satellite and over 5,000 via web stream. Working with Axxis makes my job easy. It’s wonderful being able to partner with a one-stop-shop A/V company. Watching our ideas come to life through the amazing hands of your creative and design folks, your lighting, audio, and video folks as well has been a delight. Your team is professional and is always up to the challenge, no matter what we face. There is no greater teamwork than what I have with Axxis. It doesn’t matter how small or large the task. Your people are always there for me when I need them. When you have “perfect” in your name, I can’t deliver anything less than perfect. Axxis makes it easy for me. You help me knock it out of the park every time. I look forward to future projects together. Thank you, Bonni 7
July 31st, 2017 I’ve been producing and coordinating events for 22 years and will no longer use any production company other than AXXIS for my large scale events. Although it’s often more cost effective to use inhouse or local AV companies, you’re never sure of the quality of service you’ll receive. When the success of my events relies so heavily on production, I’m not willing to take a chance on the unknown. With AXXIS on-site, I don’t worry about the production elements and can focus my attention on other aspects of the event. From the sales process, to the set and design phase and throughout the execution of the event, I’ve been working with the same team of professionals for years. There’s such a level of comfort when you work with people that know your shows. They know the look I’m trying to achieve, my budget, what to expect on-site, etc. They are extremely responsive and approach a 10 person meeting with the same attention to detail as a General Session for 1,000. I just can’t say enough good things. Ilse Dehner Director of Travel & Events U.S. Equestrian Federation (859) 225-6961 ilse.dehner@hotmail.com www.usequestrain.org
4047 IRON WORKS PARKWAY | LEXINGTON, KY 40511 PHONE 859 258 2472 | FAX 859 2316662 | USEF.ORG
Member, U.S. Olympic Committee
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Axxis Owned Equipment Because we approach each job in a customized way we do not have a standard sales kit or catalogue. We offer solutions tailored to suit our client’s needs. That said, a sampling of major equipment in our inventory is listed below to provide an idea of our capabilities. We are able to handle a multitude of PA sizes for audio reinforcement including Arena; two (2) 10’ x 30’ projection screens that can be ground supported to save on rigging fees; two (2) large 9’ x 16’ LED video walls (5 mm) and we are able to support a show with a minimum of twelve (12) 14,000 lumen HD projectors and three (3) 25,000 lumens HD projectors without outsourcing any equipment. Because we have such an extensive inventory we are able to have a faster turnaround on event production and offer a significant cost savings to our customers. Depending on the complexity and size of event, we could receive a phone call the day before and have things turned around by the next day. We are also able to accommodate same day requests for smaller events with minimal needs.
A Sampling of Axxis Inventory: Video: Sony HXC-100 HD Cameras Sony D50 Cameras (4:3 or 16:9) Grass Valley Turbo HD Projectors (5,000 – 25,000 lumens) Barco Switchers including E2 Image Pro AJA KI Pro Digital Video Recorders Projection Screens (various sizes) Square V LED Video Wall PTZ Cameras Audio: L-Acoustics V-DOSC L-Acoustics dv-DOSC L-Acoustic SB218 D&B T10 D&B M4 JBL Vertec 4888 JBL 4880 JBL Sound Power Yamaha MSR250 Powered Speaker Audio Consoles: Yamaha LS9-16 Yamaha LS9-32 QL5 Digico D5 Live Digi Design Venue Mix Rack Yamaha M7
Lighting: Elation Sixbar 1000IP GLP Impression X4 Elation DTW Blinder 700 IP Elation Colour 5 LED Profile Elation Artiste Davinci Elation Artiste Picasso Martin 700 Profiles Martin 700 Wash Martin 301 Martin 250 Martin 401 Martin Atomic Strobes Color Kinetics Color Blaze 72 Color Kinetics Color Blast High End Systems Versa Tubes Colorband Mini LED Strip Blizzard Lighting Battery Par Spotlights Virtual Studio Video Lighting Kit Lighting Consoles: Hedgehog Hog IPC Avolites Pearl Expert Jans Vista Staging and Rigging: Staging Concepts 4x8 Decking. Custom Scenic designs including Octanorm and Octalumina Curved LED step units Hoists are CM ¼ ton, ½ ton and 1 ton 12”, 18” and 20” GP Thomas Truss (Black and Silver)
University of Southern Indiana Proposal • Axxis, Inc.
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Production Services Examples Several examples are listed below. Supplemental case studies with video/images can be found by visiting our website at www.axxisinc.com Company: Greater Louisville, Inc. Event: Annual Meeting Size: Large - Ballroom Location Site: Galt House (Ballroom) Brief Description of Production Services: Full scenic package including stage and custom LED box panels capable of producing limitless color options; Two (2) 15,000 lumen projectors were used for the two (2) 9’ x 16’ screens; Two (2) broadcast quality Cameras were used for image magnification (IMAG); Premium flown lighting package with moving lights; Uplighting and sound system for lobby area; Six (6) digital signs were placed in the lobby area for sponsor loops. Gross Cost: $43,000 Company: Friends of the Louisville Zoo Event: Zoofari Size: Large - Outdoor Location Site: Louisville Zoo (Oasis Tent and Auction Tent) Brief Description of Production Services: Full audio package to service both Oasis and Auction Tents (over 100’ x 60’ each); Premium flown lighting package with over seventy (70) lighting instruments and gobo breakup patterns; Twelve (12) chain motors with motor control; Two (2) 6’ x 8’ screens with two (2) 12,000 lumen projectors for video projection and image magnification (IMAG). Gross Cost: $30,000 Company: University of Louisville Athletics Event: Football Kickoff Luncheon Size: Large - Ballroom Location Site: Marriott Louisville Downtown Brief Description of Production Services: Custom University of Louisville scenic package with uplit columns, Flown audio with flown lighting including moving lights with Cardinal Gobos. One (1) 10’ x 30’ screen and two (2) 9’ x 16’ screens were used in combination with four (6) 14,000 lumen HD projectors to showcase video content. Gross Cost: $28,500 Company: GE / Haier Event: The Big Event Annual Meeting Size: Large with 8 smaller breakout sessions Location Site: Marriott Louisville Downtown Brief Description of Production Services: This event launched GE’s new product line; Each product (refrigerators, washers, ovens, etc.) rotated from backstage onto stage via a 20’ turntable; This hidden reveal was a part of the staging provided by Axxis along with a 24’ x 32’ stage and scenic package; Lighting consisted of LED ColorBlaze 72 Striplights and thirty (30) IluminARC LED lights with a general stage wash and flown lighting for vignettes throughout the room; Video was heavy for this show and required a Screen Pro 2 Graphics Switcher and two (2) Broadcast Quality Cameras; Two (2) 14,000 lumen HD projectors and two (2) 9’ x 16’ screens were used to showcase video and image magnification (IMAG) along with short throw lens’ for rear projection. Axxis also handled the breakout rooms for GE where individual products were showcased with LCD projector packages, audio reinforcement and technicians to monitor the rooms. Gross Cost: $85,000 University of Southern Indiana Proposal • Axxis, Inc.
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Production Services Examples Company: Humana Event: Perfect Experience Multi-City Satellite Broadcast Conference Size: Large – Multi-state with 2 venues Location Site: Two (2) venues in the US (Kentucky International Convention Center and Hilton West Palm Beach) Brief Description of Production Services: This production is unique in that the conference spans over two (2) venues in different states. Axxis designed and built a custom stage and scenic package with glowing city-scape backdrops; Flown lighting with two (2) moving lights acting as spotlights in the audience; Three (3) 10’ x 30’ screens were used in each location along with twelve (12) 14,000 lumen HD projectors. We also had a redundancy built in to our plans by bringing an additional backup projector and video switcher. Axxis handled production management of all audio/visual services including the satellite broadcast trucks. Gross Cost: $600,000 Company: Kentucky State Fair Board Event: Kentucky State Fair Texas Roadhouse Concert Series Size: Very Large - Community Event Location Site: Kentucky Expo Center and State Fairgrounds Brief Description of Production Services: For over a decade, Axxis has provided audio, lighting and operating technicians for the free concert series at the Kentucky State Fair. Flown lighting and a premium audio support package with subs for the eleven (11) day period. Gross Cost: $65,000
University of Southern Indiana Proposal • Axxis, Inc.
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Production Capabilities Axxis has a full scenic shop on-site at our main headquarters. Here we are able to fabricate custom scenic packages for our clients. Typical materials include wood, soft goods/fabrics, steel/welding and Plexiglas. Occasionally a project comes up that requires custom built truss from Thomas Truss or something outside of the norm. So, in some situations materials may come from elsewhere, but the fabrication is handled in-house by our scenic team. Because we handle all designs and fabrication in-house at our main headquarters, our sales team is able to be a part of all phases of construction. This allows communication to flow freely between designers, sales and our clients. We are also able to invite clients to visit our headquarters to see scenic designs in person. Our designers use a program called Vectorworks to mock up renderings. This program is used by professionals in the event industry all over the world. It enables us to show a variety of options to clients based on the artistic vision of the event. We can also insert the amount of people expected at the event, chair/table setups, etc. to show our clients how the event will truly look. The Axxis Scenic Department touts a 20’ automated turntable, cyclorama, a scrim, star drops, various soft good scenic elements, 14,000 square feet of stage decking and works closely with the lighting department to integrate lighting into scenic packages. We are constantly adding to our inventory to keep things fresh. In regards to transportation, Axxis owns several trucks which we use to transport equipment throughout Louisville and the United States. Scenic packages and their support elements are stored on-site at our main headquarters along with the rest of our staff.
UofL Red and Black • Dinner Cardinal Stadium University of Southern Indiana Proposal • Axxis, Inc.
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2019 UofL Winter Commencement - KFC YUM Center
University of Southern Indiana Proposal • Axxis, Inc.
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2018 UofL Basketball Luncheon - Louisville Marriott Downtown
University of Southern Indiana Proposal • Axxis, Inc.
14
2019 Bellarmine Knight of Knights - Louisville Marriott Downtown
University of Southern Indiana Proposal • Axxis, Inc.
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2019 Bellarmine Commencement - KFC YUM Center
University of Southern Indiana Proposal • Axxis, Inc.
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Turnaround and Setup Time Axxis is always prepared for short notice special events. We have an extensive inventory and dedicated staff to accommodate any last minute requests. Depending on the complexity, turnaround time may vary. It is preferable that we have 30 days prior to the event date to plan and work out logistics with our clients and venue; however, we are always able to move quickly when time is of the essence. Most productions are setup the day (or days) before the event. In some instances setup happens the day of the event. The amount of time required for setup depends on the complexity of the project. Scenic packages may require more time or labor for a faster install. This is part of the reason why we approach each job in a custom way. Sometimes the venue will designate when we can setup based on other clients using the room the day before. We always lean towards the most efficient and cost-effective setup based on the scope of services. An example of our fast turnaround time occurred just recently for the U of L Red and Black Dinner. We received notification at 8:00am that a revised rain plan may be needed to deal with acclimate weather. Within a few hours we had held a production meeting, explored options and rendered up a new design for the Brown & Williamson club. We sent two (2) staff members to discuss this revised plan with the Facilities Director at the Football Stadium to ensure all logistics were met including power needs. It was determined later that day the weather may not be as bad as anticipated so this revised plan did not go into effect. But this is a perfect example of how committed our team is to ensuring the Universities needs (whether planned or unplanned), are met in a timely manner. In good faith of our partnership with the University we did not charge any fees for this last minute request. We will never let an event or your expectations fail.
University of Southern Indiana Proposal • Axxis, Inc.
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Pricing
University of Southern Indiana Proposal • Axxis, Inc.
18
Axxis Inc.
JOB CONTRACT
845 S. Ninth Street Louisville, KY 40203 Ph: (502) 568-6030 Invoice to:
Delivery Address:
University of Southern Indiana 8600 University Blvd, Evansville, IN 47712 Contact: Accounts Payable Phone: Cell: Email:
Job # 211869
University of Southern Indiana 8600 University Blvd, Evansville IN 47712 Room: Screaming Eagles Arena
Order Status: Quote Only Order Date: 11/19/2020 Sales Person: Kate Schroeder Email: kschroeder@axxisinc.com
Contact: Phone: Cell: Email:
PO #
Truck Load Saturday 5/8/2021, 8:00 AM Show Doors Tuesday 5/11/2021, 11:00 AM -
Payment Type: 50/50
Load-In Saturday 5/8/2021, 10:00 AM Strike Start Tuesday 5/11/2021, 4:00 PM -
Rehearsals Monday 5/10/2021, 6:30 PM Equip. Return Tuesday 5/11/2021, 4:00 PM -
JOB DESCRIPTION: RFP Response - University of Southern Indiana Commencement
IMPORTANT NOTES Quantity
1
Description
Duration
Important Notes:
2 Days
Note: AXXIS TO PROVIDE COMPLIMENTARY TRUCKING FOR THE FIRST YEAR OF CONTRACT. FOR REMAINING YEARS, TRUCKING COSTS WILL BE AN ADDITIONAL ESTIMATED $1,600 - $2,000 ROUNDTRIP PENDING FUEL PRICES. AXXIS TO PROVIDE COMPLIMENTARY PRODUCTION MANAGEMENT FOR THE FIRST THREE YEARS, A COST SAVINGS OF $5,000. UPON FURTHER SELECTION, AXXIS TO PROVIDE IN-ROOM ARENA PLOT DESIGNS SHOWING AUDIO VISUAL PRODUCTION EQUIPMENT AND SEATING LAYOUT. AXXIS TECHNICIAN RATES AVERAGE $50 - $60 PER HOUR. AXXIS HAS INCLUDED A 2 DAY RATE WITH 55% EQUIPMENT DISCOUNT FOR THE 4 DAY PERIOD. EXACT SCHEDULE AND LABOR TBD BASED ON COMMENCEMENT DATES, PROGRAM SCHEDULE, ETC. CLIENT RESPONSIBLE FOR UNION/SUPPORT LABOR. ESTIMATED AROUND $8,000 BALLPARK PENDING
Total IMPORTANT NOTES
AUDIO
Quantity
14 1 1 2 1 1 10 10
Page 1 of 5
Description
Duration
Microphone Stand - Tall Shaft /Heavy Round Base
2 Days
Motion Labs 5 Wire Power Distribution
2 Days
Soundpower Amp Rack
Clear-com 2 Channel Remote Station
$0.00
2 Days 2 Days
Clear-com 2 Channel Main Station
Clear Com Tempest Wireless Intercom CM-222 Note: includes 4 wireless belt packs & headsets
Single Muff Headset
2 Days 2 Days 2 Days
Clear-com Belt-pac (single channel)
2 Days
Job# 211869
University of Southern Indiana Proposal • Axxis, Inc.
Printed 11/20/2020 10:38 AM
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AUDIO
Quantity
Description
Duration
1
12 CHANNEL PRESS BOX
2 Days
1
UREI 315 Passive Direct Box
2 Days
1 1 3 5 2
10
2 Channel UHF Wireless Mic System XTA Drive Rack
1
2 Days
SM58 Vocal Microphone
QSC 4 Combo Monitor Amp Rack
14
2 Days
Dalite Standing Lectern
2 4
2 Days
Clair 12AM Stage Monitor
V-DOSC BUMPER
4
2 Days
QSC 4 Combo Monitor Amp Rack
4
12
2 Days
2 Days 2 Days
V-DOSC ELEMENT
2 Days
JBL 90 Degree Sound Power Loud Speaker SM57 MICROPHONE
Boom Arm Attachment for Mic Stand
2 Days 2 Days 2 Days
Yamaha QL5 Digital Mixing Console
2 Days
Total AUDIO
LIGHTING Quantity
2 Days
Description
Duration
6
Source Four 26 Degree Ellipsoidal
2 Days
1
ETC SENSOR 12X2.4KW DIMMER PACK-CE
2 Days
20 2
Source Four Body Truss Valance
1
AVO PEARL
1
300' DMX/Communication Snake
1 2 4 1 4
80 4
11 2 2
Page 2 of 5
$11,716.00
2 Days 2 Days 2 Days
DMX Iso Splitter
2 Days
ETC SENSOR 48 X 2.4 KW DIMMER RACK Swivel Coupler
Lighting Cable Package
2 Days 2 Days 2 Days 2 Days
SOURCE 4 DROP IN IRIS
2 Days
THOMAS PAR 64 SILVER
2 Days
9 Light Audience Blinder
2 Days
SOURCE FOUR PAR
2 Days
Source Four 14 Degree Ellipsoidal
2 Days
Source Four 10 Degree Ellipsoidal
2 Days
Job# 211869
University of Southern Indiana Proposal • Axxis, Inc.
Printed 11/20/2020 10:38 AM
20
LIGHTING Quantity
Description
Duration
2
Source Four 50 Degree Ellipsoidal
2 Days
2
Source Four 36 Degree Ellipsoidal
2 Days
4 2 2 6
Source Four 19 degree Ellipsoidal
2 Days
Lighting T-Bar 6'
2 Days
Picasso LED Moving Light w/ Shutters
2 Days
Sixbar 1000 LED Strip Light
2 Days
Total LIGHTING
VIDEO
Quantity
Description
Duration
1
Barco Image Pro HD
2 Days
1
HDMI to SDI Converter
2 Days
1 3 1 1 2 1 3 3 2 2 4 2 2
120 10 1 1 2
HDMI and XLR Output for University Tricaster AJA KiPro
Quantity
1
Page 3 of 5
2 Days 2 Days
Panasonic AV HS 410 Switcher
2 Days
D'SAN Wireless Cue Light PC-433SYS
2 Days
HD Camera Sports Lens 40x
2 Days
Video Cable Package
2 Days
AV Rental Lap Top Computer
DECIMATOR HDMI/SDI Converter/DA MD-HX Sony HXC-100 Camera KIT Camera Riser Kit
2 Days 2 Days 2 Days 2 Days
SC90 4'x4' Black Performance Platform
2 Days
2' X 24' Pleated Stage Skirting
2 Days
Black Saddle Seat Barstool, 29"
2 Days
Square V 5.2mm LED panel
2 Days
Square V Double Header Bar
2 Days
Novastar VX4S LED Processer
2 Days
Mac Laptop Computer
2 Days
22" LCD Monitor
2 Days
Total VIDEO
RIGGING
$5,346.00
Description
Duration
4 Channel 3 Phase 30 AMP P-14 Motor Distro
2 Days
Job# 211869
University of Southern Indiana Proposal • Axxis, Inc.
$40,696.00
Printed 11/20/2020 10:38 AM
21
RIGGING Quantity
Description
Duration
1
4/0 AWG 10ft Feeder Cable
2 Days
1
4/0 Camlock Y's
2 Days
1
4/0 AWG 50ft Feeder Cable
1
2 Days
#2 AWG 50ft Feeder Cable Set (5 wire set)
1
Lighting T-Bar 6'
1
100' Motor Fly Cable
1
24 Channel 3 Phase P-14 Motor Controller
8
HALF-TON RIGGING MOTOR
1
20.5''x20.5"x5' GP Truss Silver
4
May 8 21
Start
End
8:00 AM
8:00 AM
8:00 AM
May 9 21
2 Days
2 Days
Total RIGGING Date
2 Days
2 Days
20.5''x20.5"x10' GP Truss Black
LABOR
2 Days
2 Days
12"x12"x10' GP Truss Black
8
2 Days 2 Days
Yellow 16 Channel Motor Remote Handle
1
2 Days
QTY
Personnel/Task
Duration
6:00 PM
1
Rigger/Set Up
2 Day(s)
8:00 PM
1
Technical Director/Set, Show, Strike
3 Day(s)
8:00 PM
1
V1 - Video Engineer/Set, Show, Strike
8:00 PM
1
A1-Audio Engineer/Set, Show, Strike
3 Day(s)
8:00 AM
8:00 PM
1
L1 - Lighting Engineer/Set, Show,
3 Day(s)
8:00 AM
8:00 AM
May 10 21
8:00 PM
8:00 PM
8:00 PM
1
1
1
A2-Audio Technician/Set, Show, Strike V2 - Video Technician/Set, Show, Strike Video Shader/Records/Set, Show, Strike
3 Day(s)
2 Day(s)
8:00 PM
1
Show Director/Show
2 Day(s)
8:00 AM
6:00 PM
1
Rigger/Strike
10 Hour(s)
8:00 AM
Total LABOR
6:00 PM
2
Camera Operator/Show & Strike
Subtotal
3 Day(s)
8:00 AM
May 11 21
Unit Price
4 Day(s)
8:00 AM
8:00 AM
$3,497.20
10 Hour(s)
$16,250.00
Delivery/Misc Quantity
Description
1 Complimentary Production Management ($1,500 Savings)
Page 4 of 5
Job# 211869
University of Southern Indiana Proposal • Axxis, Inc.
Printed 11/20/2020 10:38 AM
22
Delivery/Misc Quantity
Description
1 Ground Transportation 1 Hotel Room
1 Delivery/Pick-Up (Complimentary Year 1) 1 Per Diem
1 Scissor Lift
Total Delivery/Misc
$5,480.00
Notes:
AXXIS TO PROVIDE COMPLIMENTARY TRUCKING FOR THE FIRST YEAR OF CONTRACT. FOR REMAINING YEARS, TRUCKING COSTS WILL BE AN ADDITIONAL ESTIMATED $1,600 - $2,000 ROUNDTRIP PENDING FUEL PRICES. AXXIS TO PROVIDE COMPLIMENTARY PRODUCTION MANAGEMENT FOR THE FIRST THREE YEARS, A COST SAVINGS OF $5,000. UPON FURTHER SELECTION, AXXIS TO PROVIDE IN-ROOM ARENA PLOT DESIGNS SHOWING AUDIO VISUAL PRODUCTION EQUIPMENT AND SEATING LAYOUT. AXXIS TECHNICIAN RATES AVERAGE $50 - $60 PER HOUR. AXXIS HAS INCLUDED A 2 DAY RATE WITH 55% EQUIPMENT DISCOUNT FOR THE 4 DAY PERIOD. EXACT SCHEDULE AND LABOR TBD BASED ON COMMENCEMENT DATES, PROGRAM SCHEDULE, ETC. CLIENT RESPONSIBLE FOR UNION/SUPPORT LABOR. ESTIMATED AROUND $8,000 BALLPARK PENDING SCHEDULE AND DESIGN.
Rental Total: Sale Total:
$61,255.20 $0.00
Product Total:
$61,255.20
Job Total:
$49,294.84
Discount: Labor: Delivery/Misc:
($33,690.36) $16,250.00 $5,480.00
DISCLAIMER: By signing below, I, the purchaser, agree to pay the amount indicated to Axxis Inc. in exchange for the products and services listed on this invoice. All invoices paid by credit card will be charged a 3% credit card processing fee. By signing this agreement, I agree to make all payments on time. I understand that each payment is due based on the credit terms listed. Signed:_______________________________________
Page 5 of 5
Job# 211869
University of Southern Indiana Proposal • Axxis, Inc.
Printed 11/20/2020 10:38 AM
23
Standard Terms and Conditions
To confirm the job and reserve all necessary equipment and personnel, the Client must issue a non-refundable deposit. All pricing is subject to availability; delays in issuing the deposit may affect pricing. Client will ensure a safe working environment free from environmental and health hazards. Axxis personnel follow OSHA guidelines for working in extreme weather, including but not limited to: extreme heat, extreme cold, lightning, tornadoes, hurricanes, earthquakes, and flash flood warnings. Axxis personnel onsite will make the final determination regarding crew safety, and will seek shelter or suspend activities based on OSHA guidelines and in consultation with the client. The Client is to secure sufficient access to the venue as needed to complete the work. This may include passes or credentials for the crew. Client is to provide security measures necessary to protect the equipment and personnel involved. Client is responsible for providing storage space for the AV Production, including a secure, designated location for empty case storage. Our labor estimate is as accurate as possible given the information provided at the time the quote was produced. It is agreed that any and all labor expenses incurred, including but not limited to changes in design or scheduling shall be the responsibility of the Client. All labor scheduled will be billed; cancellations or changes must be received in writing by Axxis personnel at least 48 hours in advance. The Client is financially responsible for any and all fees charged by the venue. This may include rigging fees, service charges, union labor, electrical service, etc. Axxis, Inc. employees must be allowed 10-minute breaks for every two hours worked and a 60-minute lunch break between their third and fifth hours of work. If employees cannot leave the job site for 1 hour at meal break, a nutritious meal must be provided at the work station at the client's expense. For all events outside of the Louisville Metro area, single-occupancy hotel rooms for all Axxis employees, Per Diem based on the published IRS rates, and applicable travel expenses are the financial responsibility of the client. Client agrees to provide Axxis with a list of personnel authorized to make changes and/or additions to the order. Every effort will be made to accommodate changes made less than 14 days prior to load-in, these changes may incur additional redrafting and/or prep charges. It is agreed that in the event of any dispute, both parties will engage in good faith mediation before pursuing arbitration or litigation. It is understood that this contract shall be governed by the law of the Commonwealth of Kentucky. All designs, renderings, and materials produced by Axxis Inc. are copyrighted; these designs are available for licensing upon request. Axxis must receive written notice of cancellation at least 30 days prior to load-in. If notice is received less than 30 days prior to load-in, Client agrees to pay a penalty equal to 25% of the contract total. 15 days prior to load-in, the penalty will be 50% of the contract total. 7 days prior to load-in, the penalty will be 75% of the contract total. The performance of either party under this Agreement is subject to acts of God, war, government regulation, terrorism, disaster, strikes, civil disorder, interruption or loss of utilities, curtailment of transportation facilities, any government, health, or other advisory that travel or meetings not be undertaken, or any other emergency beyond the parties' reasonable control, making it inadvisable, illegal, or impossible to provide the facilities or to hold the Event provided for under this Agreement. Should Axxis personnel or equipment be delayed or cancelled due to any of the provisions detailed above, the Client agrees to reimburse Axxis for expenses incurred, including but not limited to hotel rooms, Per Diem, car rental and other travel expenses, as well as any additional costs due to equipment shortages, or delays. Signed:_______________________________________
Date:_________________________________________
Name:________________________________________
Title:_________________________________________
Page 1 of 1
Printed 11/20/2020 10:38 AM
University of Southern Indiana Proposal • Axxis, Inc.
24
DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE
07/18/2016
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CONTACT NAME: PHONE (A/C, No, Ext):502-244-1343 E-MAIL ADDRESS:
PRODUCER
The Underwriters Group, Inc. 1700 Eastpoint Parkway P.O. Box 23790 Louisville, KY 40223
FAX (A/C, No): 502-244-1411
INSURER(S) AFFORDING COVERAGE INSURER A :
INSURED
INSURER B :
Axxis Leasing, Inc. DBA Axxis 845 South 9th Street Louisville, KY 40203
NAIC #
Cincinnati Insurance Company
Bridgefield Casualty Insurance Company
10677
10335
INSURER C : INSURER D : INSURER E : INSURER F :
COVERAGES
CERTIFICATE NUMBER:
REVISION NUMBER:
TH IS IS TO CERTI FY TH AT T HE POLICIES OF INSURANCE LIST ED BELOW HAVE BEEN ISSUED TO TH E INSURED NAMED ABOVE FOR TH E POLICY PERIOD INDICATED . NOT WITH STAN DING ANY REQUIREMENT, TER M OR CONDITI ON OF ANY CONT RACT OR OT HER DOCUMENT WITH RESPECT TO WHICH TH IS CERT IFICAT E MAY BE ISSUED OR MAY PERTAI N, TH E INSURANCE AFFORDED BY TH E POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL T HE TER MS, EXCLUSIONS AND CONDITI ONS OF SUCH POLICIES. LIMIT S SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR
ADDL SUBR INSD WVD
TYPE OF INSURANCE
X
A
COMMERCIAL GENERAL LIABILITY CLAIMS-MADE
X
POLICY NUMBER
EPP0144985
OCCUR
POLICY EFF POLICY EXP (MM/DD/YYYY) (MM/DD/YYYY)
06/29/2016
06/29/2017
LIMITS EACH OCCURRENCE DAMAGE T O RENTED PREMISES (Ea occurrence) MED EXP (Any one person) PERSONAL & ADV INJURY
GEN'L AGGREGATE LIMIT AP PLIES PER: PROPOLICY LOC JECT
GENERAL AGGREGAT E PRODUCT S - COMP/OP AGG
ANY AUTO ALL OWNED AUTOS HIRED AUT OS
A
B
A
EPP0144985
AUTOMOBILE LIABILITY
X
X
UMBRELLA LIAB EXCESS LIAB
$ 500,000 $ 5,000
$ 500,000
$ 1,000,000
$ 1,000,000 $
OT HER:
A
$ 500,000
06/29/2016
06/29/2017
SCHEDULED AUTOS NON-OWNED AUTOS
X
$ 1,000,000 $
BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident)
EPP0144985
OCCUR
$ $
06/29/2016
06/29/2017
CLAIMS-MADE
DED RETENTION $ 0 WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIET OR/PART NER/EXECUTI VE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION O F OPERATI ONS below
COMBINED SINGLE LIMIT (Ea accident) BODILY INJURY (Per person)
$ 1,000,000
EACH OCCURRENCE
$ 1,000,000
AGGREGAT E
19400961
Y/N
06/29/2016
PER STATUT E
OT HER
E.L. EACH ACCIDENT
N/A
$ 500,000
E.L. DISEASE - EA EMPLOYEE $ 500,000
EPP0144985
Leased/Rented Equipment
$
06/29/2017
06/29/2016
06/29/2017
E.L. DISEASE - POLICY LIMIT
Limit Deductible
$ 500,000
600,000 1,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
CERTIFICATE HOLDER
For
Informational
ACORD 25 (2014/01)
CANCELLATION
Purposes
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
Only
AUTHORIZED REPRESENTATIVE
© 1988-2014 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD
DS#5400148
University of Southern Indiana Proposal • Axxis, Inc.
25
