TABLE OF CONTENTS Page 2 - OVERVIEW OF SGA Page 5 - ORG CHARTS OF AU, DOSA, OSI, SGA Page 9 - EXEC JOB DESCRIPTIONS Page 17 - CODE OF LAWS: EXEC EXPECTATIONS Page 18 - BREAKDOWN OF WEEKLY MEETINGS Page 21 - LIST PROGRAM/INITIATIVE/EVENT ORGANIZED BY BRANCH Page 30 - 2017-2018 EXEC GOALS Page 31 - ONGOING PROJECTS Page 32 - GENERAL TIMELINE Page 33 - SWOT ANALYSIS OF SGA Page 37 - AUINVOLVE Page 40 - SGA VOCAB Page 41 - MARKETING/OUTREACH Page 43 - STRUCTURE SUGGESTIONS Page 46 - SUGGESTED TIMELINES Page 47 - HOW TO THRIVE IN THE SPRING
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STUDENT GOVERNMENT ASSOCIATION “Serving and promoting the individual student, unifying all that is Auburn.�
The Student Government Association is the official governing body of Auburn students, serving as the voice for the 29,000+ students on campus. Upon enrollment, every Auburn University student becomes a member of the Student Government Association. The 150 students who choose to serve Auburn through holding a position within the organization exemplify will power, skill, and commitment to the Auburn Creed and Auburn Family. SGA is a working group that strives to engage, understand, and serve each and every students in various ways through its branches: Communications & Marketing, Finance, Initiatives, Outreach, Programs, and Senate.
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BR AN C H ES EXECUTIVE CABINET
OF
SGA
The Cabinet serves as the Executive branch of SGA. There are five major areas within Cabinet: Communications & Marketing is responsible for creating, developing, and branding SGA’s image to the student body through a variety of mediums and positions. The team includes graphic designers, public relations specialists, web developer and web master, social media specialists, photographers, videographers, and more. Using their creative and technical skills, SGA’s Marketing team produces a variety of portfolio-quality materials including logos, posters, t-shirts, brochures, flyers, videos, websites, and more for all SGA programs and initiatives. Finance maintains relationships with corporate partners through student ambassadors to assist in generating revenue which funds SGA’s various programs, initiatives, and scholarships. These students are also responsible for the programing around the Auburn Class Ring including Ring Week, Ring Night, and the Ring Ceremony. This team’s responsibilities also include seeking out various local sponsors for events and programs, as well as working on relevant financial projects. Initiatives advocates for student body needs and concerns through collaboration with Auburn administration, staff, and faculty, as well as city, state, and national government on various issues, including dining, parking, academic affairs, campus safety, and city and government relations. Outreach is tasked with promoting collaboration amongst student groups and serves as the touch point of SGA to the student body. Through various outlets, the Outreach branch seeks student feedback on hot topics and day-to-day concerns, in addition to sharing what SGA is doing to serve and promote the individual student. Programs create, plan, and implement a variety of events for the student body as well as the Auburn community. Each team is challenged to produce an inclusive event that promotes unity across campus. These events include Hey Day, the Homecoming parade and pep rally, and the Holiday Lighting Ceremony.
SENATE
The Senate serves as the Legislative branch of SGA and is comprised of thirty-four Senators. Twenty-nine of the senators represent the fourteen schools and colleges at Auburn University, who are elected by the students enrolled in their respective school or college during Spring elections. Five senators represent the entire student body as at-large senators, who are elected by the general student population each Spring. Senate is comprised of five committees which represent the student body on various issues. The Academic Affairs Committee seeks to represent the student body by advocating for their academic needs and desires, while working to pass legislation which enhances the academic experience and student success rates at Auburn. In the past, this committee has worked to improve the academic calendar with changes such as adding a Fall break, improving the class registration process, advocating for improved academic advising, and more. The Budget and Finance Committee is the body that allocates all Student Activity Fees. They are responsible for working with each Student Activity Portfolio to gain further insight into their needs and plans for the upcoming year, in order to ensure that organizations have what they need and are efficient with their budgets. They also manage the Program Expansion Fund and Reserve Fund when organizations request additional money to cover additional expenses outside of their allocated budget. The Code of Laws and Resolutions Committee is responsible for maintaining and altering the Code of Laws. The Code of Laws is the governing document of rules and bylaws which governs the student body. In addition to pursuing bylaw revision and upkeep, the Code of Laws committee also reviews all Student Senate resolution drafts before they go before the Senate.
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The Inclusion & Diversity Affairs Committee seeks to ensure that SGA successfully represents and serves every student at Auburn University. With the University’s growing focus on goals such as increasing the amount of international students on campus, this committee seeks to advocate for diverse groups of students and their needs. The Student Affairs Committee is designed to address a variety of issues which impact Auburn students on a daily basis, such as dining, transportation, health and wellness, and residence life. This committee also works closely with the Division of Student Affairs to represent students on various issues as they arise. Schools Council coordinates all communication and collaboration between the SGA and the Student Council of each College/School. Each College/School elects a President and Vice President who become members of Schools’ Council through Spring elections. SGA seeks to hold Schools’ Council members accountable to leading their colleges and promoting campus unity through regular meetings. The Council also serves as the primary method for SGA to gather feedback from all academic areas of campus.
SGA ELECTIONS
Each year, SGA hosts two sets of elections. In the Fall, the Top Five Miss Homecoming candidates campaign and elections are held to select Miss Homecoming. During Spring Elections, candidates campaign and elections are held to elect the SGA Executive Officers, SGA Student Senators, Schools’ Council Presidents and Vice Presidents for each College or School, Miss Auburn, and the Final Lecture Professor.
ELECTIONS COUNCIL (E-COUNCIL)
SGA’s E-Council students plan, publicize, and facilitate the elections process. E-Council works with candidates to educate them on SGA election laws, approve their budgets and campaign materials, and increase voter turnout through overall elections publicity.
ELECTIONS BOARD (E-BOARD)
E-Board is an appointed group of students responsible for enforcing SGA’s election law. E-Board holds jurisdiction over all cases involving election violations. After hearing each case, E-Board rules on the alleged violation and maintains the right to penalize candidates when found guilty.
SGA JUDICIAL
The Student Judicial Court holds sole jurisdiction in all cases involving the interpretation of the SGA Constitution and Code of Laws. All cases involving offenses against the provisions of the Constitution or Code of Laws are heard by the court which consists of a Chief Justice, six Associate Justices, and an Attorney General. The Student Judicial Court also serves as the appellate court in cases involving Elections violations if appeals are filed after an E-Board ruling.
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Alabama Agricultural Experiment Station
Research & Service: - Ag. Heritage Park* - Genomics & Seq. Lab* - Office of Internat’l Ag.
School of Fisheries, Aquaculture & Aquatic Sciences
Ag. Economics & Rural Sociology Animal Sciences Biosystems Engineering Crop, Soil & Envi. Sciences Entomology & Plant Pathology Horticulture Poultry Science
College of Agriculture
Director, ACES
Research & Service: - Rural Studio* - Urban Studio*
School of Industrial & Graphic Design
McWhorter School of Building Science
School of Architecture, Planning & Landscape Architecture
College of Arch., Design & Construction
Research & Service: - Auburn Tech. Asst. Cntr* - Lowder Cntr for Family Bus. & Entrepreneurship* - Small Bus. Development Cntr* - Walter Cntr for Tech. Mngmnt*
Research & Service: - East Al. In-Service Cntr* - Learning Resources Cntr* - Transition Ldrshp Institute - Truman Pierce Institute*
School of Kinesiology
School of Accountancy
College of Education Curriculum & Teaching Ed.Foundations, Leadership & Technology Special Education, Rehab. & Counseling
Harbert College of Business
Research & Service: - AU Hotel & Dixon Conf. Cntr* - Cntr for Children, Youth & Families*
Consumer & Design Sciences Human Devel. & Family Studies Nutrition, Dietetics & Hosp. Mngt
Aerospace Engineering Chemical Engineering Civil Engineering Computer Sci. & Softwre Eng. Elec. & Computer Engineering Industrial & Systems Eng. Mechanical Engineering
College of Liberal Arts
Research & Service: - Draughon Center for the Arts & Humanities* - Speech & Hearing Clinic
School of Fine Arts - Art & Art History - Music - Theatre
School of Communication and Journalism
Communication Disorders English Economics Foreign Langs. & Literatures History Philosophy Political Science Psychology Sociology, Anthropology & Social Work
Dean, University Libraries
College of Human Sciences
Research & Service: - Adv. Manufac. Tech. Cntr* - Eng. Tech. Asst. Program - Highway Research Center* - K-12 Summer Camps - Lab. for Innovative Tech. & Engineering Education - Natl. Cntr for Asphalt Tech.*
BOARD OF TRUSTEES
VP, Business & Finance and CFO
Research & Service: - Arboretum* - Herbarium* - Confocal Microscopy* - Electronics Spprt Facility* - Leach Science Center* - Molecular Genetics Lab*
Biological Sciences Chemistry & Biochemistry Geosciences Mathematics & Statistics Physics
College of Sciences & Mathematics
Human Resources Payroll & Employee Benefits
Associate VP, Human Resources
Associate VP, Auxiliary Services
Research & Service: - Scott-Ritchey Research Cntr* - Southeastern Raptor Cntr* - Teaching Hospital*
Anatomy, Physiology, & Pharmacology Clinical Sciences Pathobiology
Research & Service: - Ctr for Forest Sustainability - Forest Products Dev. Cntr - Solon Dixon Center*
School of Forestry & Wildlife Sciences
Airport Air Transportation Bookstore Campus Card Operations Parking & Transit Services Surplus Property
College of Veterinary Medicine
Alumni and Development Support Services AU Hotel and Dixon Conference Center* Endowment Investment Office Campus Safety & Security Real Estate & Property Development Risk Management & Safety Sustainability Operations Trademark Management & Licensing
EXECUTIVE VP
Office of Information Technology University-Wide Information Systems
Chief Info. Officer
*Reports to Chief of Staff
Assoc. VP, Audit, Compl. & Prvcy*
General Counsel
Budget Services Cash Management Contracts & Grants Accounting Controller/Financial Reporting - Property Services Information Systems Support Management Accounting Procurement & Payment Services Student Financial Services
PRESIDENT
Auburn Global / Auburn Online Biggio Center for Teaching & Learning Gogue Performing Arts Center* International Programs Jule Collins Smith Museum* Office of Accessibility University Registrar
Associate Provost
Access & Community Initiatives Cross-Cultural Center Women’s Initiatives
VP & Assoc. Provost, Diversity & Inclusion
Academic Assessment Institutional Research/Accreditation University Writing Program - Miller Writing Center*
Ginn College of Engineering
Dean, Graduate School
University College - Department of Aviation - Academic Sustainability Pgrm - Ala. Prision Arts & Ed. Pgrm - Exploratory Advising Cntr - Interdisciplinary Studies Pgrm
Assoc. Provost, Undergraduate Studies
Outreach Global Professional & Continuing Ed. Public Service - Encyclopedia of Alabama
VP & Assoc. Provost, University Outreach
Academic Support Career Center Cooperative Education Honors College ROTC (Air Force, Army, Navy) Undergraduate Research
Asst. VP, Communications & Mktng Exec. Dir., Governmental Affairs Director, AA/EEO Director, Public Affairs University Ombudsperson
Chief of Staff
Secretary to the Board
Auburn University Organization
PROVOST AND VP, ACADEMIC AFFAIRS
Annual Fund Constituency Development Corporate & Found. Relations Devlopmnt Communications Donor Rel. & Stewardship Planned Giving Research Univ.Devel./Major Gifts
VP, Development
Cntr for Edu. Outreach & Engagement Faculty Engagement Govt & Economic Dvlpmnt Inst. Osher Lifelong Learning Inst.
Alumni Programs & Services Alumni Marketing & Membership Auburn Magazine
VP, Alumni Affairs
Finance Management Marketing Systems and Technology MBA Programs
Parent & Family Programs Student Center* Student Conduct Student Counseling Svcs Student Involvement University Housing Veterans Resource Center*
VP, Student Affairs
Assessment & Strat. Plng Rec. & Wellness Cntr* Campus Dining First-Year Experience Greek Life Health Prom. & Wellness Svcs Medical Clinic*
Chancellor, AUM
5 Director, Athletics
Proposal Svcs & Supprt Research Compliance Research Security Sponsored Programs Univ. Veterinarian
School of Nursing
Revised 11/01/2017
* Facility
Research & Service: - Ctr for Pharmacy Op. & Design - Drug Info. & Learn. Res. Cntr - Pharmaceutical Care Cntr - Research Instrument. Facility
Drug Discovery & Development Health Outcomes Rsrch & Policy Pharmacy Practice
Harrison School of Pharmacy
Design and Construction - Construction Management - Design Services - Project Support Facility Operations - Building Services - Landscaping - Maintenance - Materials Management - Utilities & Energy - Work Management University Architect - Campus Planning & Space Mngmnt
Associate VP, Facilities Management
Auburn Research Park* Extrnl Engmnt & Supprt Huntsville Rsrch Office Innovation, Advncmnt & Commercialization
VP, Research & Economic Development
Admissions & Recruitment University Scholarships
Dean, Enrollment Svcs
Greek Councils
Director, Greek Life Jill Moore
Peer Health Education
Group Therapy
Safe Harbor, Interpersonal Violence Prevention
Eric Smith
Director, Health Promotion & Wellness Services
Assistant Vice President, Student Development Haven Hart
Student Affairs
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Auburn Cares
Director, Student Conduct Nick Wiard
Outreach
Paul Esposito
Director, Veterans Resources
Director, Medical Clinic Fred Kam, M.D.
Director, Development Kurt Sasser
Assistant Vice President, Outreach Johnny Green, Ph.D.
Business Manager Melissa Stillwell
Abby Langham, Ph.D.
Director, Assessment & Strategic Planning
HR Manager Trey Lightner
Biofeedback Conditioning
Group Therapy
Individual Therapy
Intramural Sports
Facilities & Informal Recreation
Club Sports
Executive Director, Campus Recreation Jennifer Jarvis
Executive Assistant Dinah Decker
Director, Student Counseling Services Doug Hankes, Ph.D.
Associate Provost & Vice President Bobby R. Woodard, Ph.D.
Student Media
Reservations
Facility Operations
Parent & Family Programs
Media & Publications
Auxiliary Building & Spaces
Academic Initiatives & Collaborations
Director, Student Center Melissa Irvin Howell
University Program Council
Student Organization & Welcome Week
Student Government Association
Leadership & Ethics
Community Service
Director, Involvement Corey Edwards
Assistant Vice President, Student Engagement Lady Cox
Organization Chart as of May 2017
d i v i s i o n o f s t u d e n t a f fa i r s
(dosa)
o r g a n i z at i o n a l c h a rt
COREY EDWARDS Director, Office of Student Involvement
JOHN MICHAEL ROEHM
VACANT
Assistant Director, Student Organizations and Service Programs
Assistant Director, Student Governance and Programming
VACANT
BRAD SMITH
Advisor, Student Governance
Advisor, Student Governance
JORDAN CONWAY Graduate Advisor, Student Governance
BEN PIERCE Advisor, Student Programming
ALEXIS FINEBERG
Graduate Advisor, Student Programming
LINDSAY PENNY
GLORIA STROUD
Communications & Marketing, Office of Student Involvement
Business Manager, Office of Student Involvement Student Governance
JESSICA STEELE Graduate Assistant, Communications & Marketing
STUDENT WORKERS Graphic Designers, Communications & Marketing
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CAMERON EAVES
Advisor, Student Organizations
ROBERT POWERS Advisor, Service Programs
BECKY MCKEEN
AMANDA BALLOUK
MARIT WINBORN
Administrative Support, Student Programming
Graduate Advisor, Student Organizations
Graduate Advisor, Service Programs
MISSY HILL Administrative Support, Student Organizations and Service Programs
JEREMY KIRK Graduate Advisor, Student Organizations
VACANT
GRACIE LESTER
Administrative Support
Graduate Advisor, Student Organizations
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EXEC DESCRIPTIONS PRESIDENT
RESPONSIBILITIES OF THE SGA PRESIDENT: Serve on the Board of Trustees Be knowledgeable on all BOT material and communicate that material with stakeholders Build relationships with BOT members Be prepared to and speak up for student concerns Work with Administrators Build relationships with Admin and use these relationships to push goals Use as a sounding board and source of information for ongoing projects Connect Admin to other SGA members to work on projects Be knowledgeable of all things SGA Viewed as the sole student representative for everything SGA does Cabinet, Senate, Boards and Committees, etc., must be knowledgeable so you are never caught off guard Help and give advice to SGA members on topics you are familiar with Appointments Appoint all cabinet positions Appoint open Senate and School’s Council seats Speaking Engagements/Development Meetings/Etc. Speak on behalf of Auburn University Students in many different situations
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VICE PRESIDENT is to preside over the Legislative branch as the President of the Student Senate. In addition, the Vice President works hand in hand with the SGA President, Treasurer, and Executive Cabinet to lead the Student Government Association and to make central decisions regarding the direction of the student body. AS PRESIDENT OF THE STUDENT SENATE: -Cast the vision for the Student Senate and equip senators for success, motivating senators to serve the constituents they represent and holding them accountable for doing so -Preside over and lead all senate meetings, facilitating speakers, reports, presentations, motions, discussions, and voting procedures on the senate floor each week -Work with committee chairs to coordinate and advise the efforts of the senate committees -Sign passed legislation and ensure the proper completion of the routing process AS AN EXECUTIVE OFFICER: -Work with administrators to carry out the initiatives of the VP’s own platform as well as the goals collectively established by the Executive Board -Work with administrators to bring the requests from senate resolutions to fruition and serve as the point of contact between (the work of) senators and the administration -Lead the relationship between Senate and Cabinet (including Schools Council), ensuring the two work together effectively (while maintaining a system of checks and balances) -Substitute for the SGA President in his or her absence -Actively discuss campus-issues; ideate solutions SGA CONSTITUTION, ARTICLE 5: Section 3: The Vice President of the Student Government Association shall have the following powers and duties: (1) to execute the powers and duties of the President of the Student Government Association in his/her temporary absence. (2) to keep and make available a permanent record of the Constitution and the Student Government Association Code of Laws. (3) to preside over all meetings of the Student Senate and to cast a vote in the Student Senate only to make or to break a tie. (4) to perform such duties as the President of the Student Government Association shall assign to him/her. (5) to appoint the members of all committees of the Student Senate and serve as ex-officio members of all such committees.
CODE OF LAWS (OTHER JOBS AND CAPABILITIES): -Call a special meeting of the senate if necessary (COL) -Appoint two At-Large students to the Organizations Board (COL) -Work with the Director of Schools Council to ensure the school presidents and vice-presidents fulfill their requirement to give a joint presentation of no more than five minutes to the student senate summarizing their accomplishments at the end of their term(COL) -Conduct interviews to decide senate or school council positions in the case of a tie after the election executive officer meetings, SGA Cabinet meetings, and/or meetings in Samford Hall
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EXEC DESCRIPTIONS SGA TREASURER
oversees all aspects of the SGA budget, working with each member of Cabinet to ensure the needs of their programs and projects are met. The SGA Treasurer also works in coordination with the Budget and Finance Committee to establish all documentations and dates for Budget and Finance hearings. The SGA Treasurer should be knowledgeable of all aspects of the Finance portion of the Code of Laws, understand the Budget and Finance Process thoroughly, work with all SAP Treasurers to ensure fiscal responsibility, and maintain active oversight of the SGA Budget and the Student Reserve Fund. The SGA Treasurer is responsible for approving all expenses from the SGA Budget and carrying out these transactions. The Treasurer also oversees all members of the Finance Branch to ensure the success of SGA’s revenue streams and scholarships. The SGA Treasurer should lean on the AVP of Finance to assist in oversight of these as well as use this position to help take on finance initiatives.
THE ROLE OF THE SGA TREASURER: -Create and maintain the SGA Budget -Oversee the Student Reserve Fund -Work in coordination with the Budget and Finance Chairperson to establish all procedures for the Budget and Finance Hearings -Stay up to date on the uses of students’ tuition and fees -Create transparency surrounding how the Student Activity Fee is spent -Approve and execute all transactions of the SGA Budget -Oversee the two revenue streams of SGA- Verizon and Balfour -Oversee the AVP of Finance and use them as an asset for completing projections and aiding in oversight of Verizon and Balfour -Maintain Scholarships and oversee the selection process -Take on finance related initiatives that may arise throughout the year -Sit on various committees to represent the student voice -Keep the other Executive Officers and Cabinet updated and informed on the status of the SGA Budget -Chair the Salary Review Board when it is called to convene -Maintain purchase order system through AUinvolve -Complete purchase orders -Work in coordination with Ms. G and Mrs. Becky (administrative assistants) to ensure all payments are made on time and all receipts are kept up with. -Help accomplish any goals established by the Executive Officers of SGA
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CHIEF OF STAFF provides leadership for all SGA staff and serves as a facilitator between all members of SGA. In addition to facilitating internal communications, this role heavily shapes and relies upon the relational aspect of the organization. THE ROLE OF THE CHIEF OF STAFF: SGA EXECUTIVE BOARD
-Track and evaluate all Executive Board goals and ensures they remain at the center of all decisions and operations - Maintain monthly action plan which details all Exec goals - Meet monthly with Exec members to ensure goals are being met - Stay informed on all current and future SGA projects, ready to report when asked for updates from the organization -Facilitate meetings to ensure all points of the agenda are being addressed - Coordinate scheduling with administration who want to attend an SGA meeting -Assist officers with any tasks/events they need help with - Work closely with the SGA President and his/her projects, events, and meetings, occasionally standing in as the representative of the SGA President - Prepare officers for speaking engagements and edits written statements -Supervise the duties of the Executive Secretary SGA CABINET
-Facilitate weekly Cabinet meetings -Oversee Executive Secretary administrative tasks and responsibilities -Oversee Summer Cabinet and Camp War Eagle pep rally volunteers SGA SENATE
-Assist President and Vice President with all appointments that must be made -Deliver Cabinet updates at weekly Senate meetings FACILITATE COMMUNICATION AND MORALE BETWEEN ALL BRANCHES OF SGA
-Plan ongoing activities to facilitate relationship building and good morale -Lead semesterly meetings with AVPs and Senate Committee Chairs to gather feedback and ensure goals are being met OTHER ADMINISTRATIVE RESPONSIBILITIES
-Create and execute an up-to-date calendar that encompasses all branches’ meetings and activities -Manage all SGA applications, information sessions, and interviews -Plan Spring, Fall, and Exec Transition Retreats, and compile all needed materials -Coordinate and compile all After Action Reports and Annual Report assignments -Coordinate Ask Me? and Up All Night volunteers -Support Elections Council as needed -Assist with other duties as assigned
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EXEC DESCRIPTIONS
EVP OF COMMUNICATIONS & MARKETING leads the C&M branch in SGA Cabinet. It is their chief responsibility to lead their team in telling SGA’s story through creatively communicating the work and achievements of the organization with the entire body and campus community. They serve as the chief communicator between SGA and the Office of Student Involvement Marketing team to facilitate the creation of all marketing materials (promotional items, indoor and outdoor signage, flyers, handouts, digital content, etc.) in a timely manner. They are responsible for ensuring that all SGA materials and digital platforms are relevant on a daily basis, including the SGA website, social media, and AUinvolve. *All marketing and promotional materials will be designed by the Office of Student Involvement (OSI) C&M team upon the request of SGA’s EVP, not designed by SGA. The OSI C&M team is responsible for creating high quality materials that follow university standards, but it is the responsibility of the EVP to ensure that all materials uphold SGA’s image, while meeting the vision of the specific SGA team requesting the material(s).
THE ROLE OF THE EVP OF COMMUNICATIONS AND MARKETING: -Lead a team of creative experts in sharing SGA’s story - Photographers and Videographers - Social Media Content Managers - Website Managers - Public Relations Specialists -Ensure daily that content on the SGA website, social media platforms (Facebook, Instagram), and AUinvolve is relevant - Submit all SGA branches’ programs and events to AU Involve -Maintain a transparent, consistent, and engaging social media presence for SGA -Work with the Executive team to create a priority schedule for all projects and to proactively and strategically plan the communication and marketing of all SGA storylines - Create and execute an up-to- date marketing calendar that ensures all branches’ stories are communicated to the student body - Provide weekly updates at SGA Exec meetings on all requested materials - Compile and send weekly internal and external newsletter-type emails -Serve as the communication liaison between SGA and the OSI C&M team - Manage a system for all SGA teams to submit their marketing needs - Submit detailed requests of all SGA needs to OSI C&M through AU Involve - Submit material to OSI C&M for university releases such as This Week @ AU - Consistently communicate priority list to OSI C&M team - Ensure requests are submitted and materials received in a timely manner - Ensure that all material produced is high quality, meets the SGA team’s work order request, and maintains and promotes a positive brand image for SGA -Collaborate with University-wide OCM, Student Media, the Division of Student Affairs Communications and Marketing, and local media outlets to share SGA’s story through all channels available -Prepare and coordinate materials for SGA’s tabling (O-Days, CWE, SOS, etc.) -Assist with other duties as assigned
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EVP OF INITIATIVES
leads the Initiatives branch in SGA Cabinet. The EVP keeps the SGA President informed regarding decisions and developments that are pertinent to the President’s ability to represent the student body’s voice to administration. He or she casts a vision for all Initiatives team members and holds them accountable to developing and pursuing appropriate goals within their area of concern.
THE ROLE OF THE EVP OF INITIATIVES: -Serve as the head of the Initiatives branch within SGA Cabinet and oversee day-to- day activities related to: - Academics - Facilities - External Affairs - Auxiliary Services - Student Interests - Other general areas of student concern -Organize and lead weekly meetings with the Assistant Vice Presidents within the Initiatives branch to provide direction, gather updates, and fill them in on any pertinent SGA developments which effectively enable them to perform their duties -Assess and identify pressing student concerns and desires on campus and formulate strategies for achieving determined objectives -Communicate actively and consistently the ongoing and completed efforts of the Initiatives branch to appropriate administrators -Inform the Executive Board, Cabinet, and Senate on pertinent developments in ongoing initiatives projects and research. -Serve as a student representative on officially appointed university committees as well as on other standing committees such as the Facilities and Student Center committees -Assist in writing, reviewing, and editing any official documentation generated by members of the Initiatives branch before facilitating its dissemination to University administration -Participate heavily in the planning and execution of events and programming carried out by the Initiatives branch: - The bi-annual Safety Walks - Capitol on the Plains - Learning to Lobby Day - Lobby Day - Higher Education Day -Represent the SGA President, or any other executive officer, in an official capacity at weekly meetings with administrators, campus events, or any other instance where an SGA official is unable to attend -Organize and lead split Cabinet meetings with the Initiatives branch when scheduled -Oversee the completion of SGA and Office of Student Involvement After Action Reports for Initiative specific programs -Assist with other duties as assigned
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EXEC DESCRIPTIONS EVP OF PROGRAMS
leads the Programs branch in SGA Cabinet. They oversee the direction and execution of all SGA programs including the student gameday experience and athletic programming. The EVP works to ensure that each Program’s goals and services align with the SGA mission.
THE ROLE OF THE EVP OF PROGRAMS: -Serve as the head of the Programs branch within SGA Cabinet and oversee day-to-day activities related to the planning, execution, and evaluation of all SGA Programs including: - Aubie Directors - Athletic Programming (Pep Rallies, Organizational Seating Program, etc.) - Better Relations Day - Creed Week - Freshman Forum - Football Game Day Operations - Hey Day - Holiday Lighting Ceremony - Homecoming - Miss Auburn University Scholarship Program -Organize and lead weekly meetings with the Programs Assistant Vice Presidents to provide direction, gather updates, and fill them in on any pertinent SGA developments which effectively enable them to perform their duties -Attend program specific planning meetings to provide direction, gather and give updates, and evaluate progress on established goals -Oversee the SGA and Auburn Athletics relationship and operations -Represent SGA to Athletics Administration to make adjustments and improvements to the student section and gameday experience based on students’ feedback and needs -Monitor and observe the student gameday experience on football game days -Manage all penalty point appeals on a weekly basis -Work with the EVP of Communications & Marketing to ensure that all SGA Programs marketing needs are requested in a timely manner
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EVP OF OUTREACH leads the Outreach branch in SGA Cabinet and promotes inclusive engagement by all of SGA. They coordinate SGA’s physical engagement with the student body, gather feedback from students, and then share that feedback with the appropriate teams in SGA. The EVP serves as the chief liaison between SGA, other SAPs student leaders, campus partners, and the student body at-large.
THE ROLE OF THE EVP OF OUTREACH: -Facilitate clear communication and consistent interaction between SGA and the student body - Create content for a monthly external newsletter - Promote internally and attend other SAP events and meetings -Establish and utilize a student body network to gauge students’ needs and desires - SGA and SAP Presidents - SGA and Student Organizations - SGA and Greek Life Presidents - SGA and International Students - SGA and Underrepresented Populations - SGA and the uninvolved, independent, etc. students -Organize and facilitate Presidents’ Cabinet (SAP Presidents and Greek Life Presidents) - Create topics and agendas for the meetings - Schedule guest speakers/presenters for the meeting - Send minutes after the meeting and reminders before meetings -Plan and manage a monthly Outreach Calendar -Plan and staff a semesterly calendar of Concourse Days -Coordinate SGA’s physical presence at SOS, Residence Life, and Camp War Eagle browses -Work with the Vice President to create a senate engagement plan for office hours -Lead the Outreach Team in engaging with the student body through its various methods - Manage all Auburn Answers mechanisms, producing and distributing monthly reports to Executive Officers and to the appropriate Cabinet members - Support the coordination of Outreach Programs (Town Halls, Family Fridays, Outreach Nights) - Equip Campus Relations Directors with SGA updates to share and questions to ask for feedback, holding them accountable to visits and reports - Administer polls and surveys to collect student feedback as needed -Assist with other duties as assigned.
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CODE OF LAWS
language about exec expectations
CHAPTER 202- ADDITIONAL EXECUTIVE OFFICERS
202.1 In order to remain eligible to serve in their positions, all Executive Officers must either be enrolled in or be working for Auburn University during summer term, and conduct their regular office hours. The Judicial Branch will interpret exceptions to this rule. 202.2 The President of the Student Government Association shall appoint, with approval of two-thirds of the membership of the Student Senate, additional Executive Officers who may be removed from office at any time by the President of the Student Government Association. 202.3 The Chief of Staff facilitates communication between Executive Officers, Executive Cabinet, Student Senate, and other university offices. 202.4 The Executive Vice President of Initiatives oversees all initiative projects and develops reports for SGA and the university. 202.5 The Executive Vice President of Programs oversees the direction and execution of all SGA programs. 202.6 The Executive Vice President of Communications and Marketing oversees the marketing and promotion of all SGA initiatives and programs. 202.7 The Executive Vice President of Outreach oversees SGA campus relations, campus feedback, and the planning of outreach projects.
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WEEKLY MEETINGS
EXECUTIVE OFFICER MEETING MEETING TIME: Determined by schedules DRESS: Come as you are PURPOSE: To gather the head of each branch to give reports on what their teams have been working on/plan to work on in the future, to collaborate/get feedback on ideas, and to talk through issues facing a specific branch or SGA as a whole. STRUCTURE: High/Low or other fun activity to focus on people before plans, Executive Officer reports by branch, Advisor reports NOTES: -The more time officers spend in the office collaborating together, the better environment there is for weekly Executive Officer meetings -You always leave with a to-do list -Evaluate Executive goals monthly as a team
CABINET MEETING
MEETING TIME: Monday at 6:15 pm in Student Center Room 2222/2223 DRESS: Business Casual PURPOSE: To hear updates from each branch (dates of events, sign up opportunities, on going projects, etc.), to encourage participation in activities/events, to facilitate concourse sign ups, for Executive Officers to disseminate information, and used to garner feedback from SGA members. STRUCTURE: Roll is passed around for members to sign, Invocation/Ms. G’s Pal, Executive Officer reports, Assistant Vice President reports (AVP can yield time to their directors for announcements), Advisor reports, A team is chosen to lead Cabinet in the fight song NOTES: -It is beneficial to mix up the order and allow AVPs to give reports before exec -Since Cabinet is a less formal meeting, any opportunity there is to mix it up should be taken in order to boost morale -Monthly calendars are given at the start of each month to give members an overview -It is important to start on time
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WEEKLY MEETINGS S E N AT E M E E T I N G
MEETING TIME: Monday at 7:30 pm in Student Center Room 2222/2223 DRESS: Business Professional PURPOSE: To pass bills, resolutions, and commendations on behalf of the student body STRUCTURE: Called to order by the Vice President, Open forum (visitor/announcements from the floor can be made), Roll call, Approval of minutes, Executive Officer reports, College reports, Committee reports, General Order of Business (legislation to be voted on during the current meeting), Future Order of Business (legislation to be voted on in a future meeting), Vice-President announcement, Advisor announcements, Adjournment NOTES: -Senate is a great point of engagement – always be encouraging constituents to come and voice their concerns during the “open forum” time -If there was a push to encourage visitors – have senators or executive office designated to greet and include name tags -Legislation calendar is a very helpful tool for the rest of exec
S E N AT E E X E C U T I V E M E E T I N G MEETING TIME: Determined by schedules DRESS: Come as you are PURPOSE: To review legislation to ensure that all legislation upholds professionalism, abides by the Code of Laws, and has no grammatical errors, to present legislation from each committee, to vote whether legislation presented should reach the Senate floor, and to give updates from each committee NOTES: -Comprised of Committee Chairs, President Pro-Temp (elected by the Senate body), the Vice President, and SGA advisor -Committees: Academic Affairs, Budget & Finance, Code of Laws, Inclusion and Diversity, and Student Affairs -Senators are required to attend one Senate Executive meeting per semester -From the Senate Executive committee meeting, legislation can be denied and sent back to the original committee for review and further edits
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WEEKLY MEETINGS AV P M E E T I N G
MEETING TIME: Determined by schedule DRESS: Come as you are PURPOSE: Time for executive office to learn about what the directors and co-directors of their branch are doing, the streamline between cabinet members and executive officers, time for AVPs for each branch to learn about what their fellow AVPs are doing, time for executive officer to equip and assist their AVPs STRUCTURE: AVP reports, Executive officer asks how they can best assist in the coming week, AVP asks executive officers questions/voice concerns NOTES: -Allows collaboration and support amongst branch leaders -Executive officer sends Executive meeting minutes -Important to ask if AVPs have a busy school week – to anticipate where assistance is most needed
TEAM MEETING MEETING TIME: Determined by schedule DRESS: Come as you are PURPOSE: Updates from directors for ongoing tasks and projects, and the maping out timelines and to-do lists STRUCTURE: Very casual, around a table in the Involvement Suite NOTES: -Always try to let directors talk first -Ask for general updates, “what’s going on?” -Important to ask if directors have a busy school week – to anticipate where assistance is most needed
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COMPLETE LIST OF
PROGRAMS, EVENTS, AND INITATIVES FINANCE BALFOUR RING AMBASSADORS Auburn University’s official ring is sponsored by SGA and made by Balfour. The Official Auburn Ring is a symbol of one’s University experience and their link to fellow classmates and alumni. SGA helps promote and advertise the official ring while organizing each semester’s Rings Ceremony where students and alumni receive their Official Auburn Ring in the presence of family members and special guests. RING NIGHT At Ring Night, the rings are left on the Auburn seal from 18:56 PM (Auburn’s founding year in military time), or 6:56 PM, until the current graduation year, which this year was 20:17 PM, or 8:17 PM. This symbolizes the rings absorbing all of Auburn’s history from founding to present. This also means that the rings are placed under the curse of the seal. RING CEREMONY At the Ring Ceremony, the student dips their ring in water from the President’s fountain which removes the curse, but leaves the Auburn spirit behind to live on in the ring and in the heart of its owner forevermore. Ring recipients conclude the traditional ceremony by placing the cleansed ring on their finger with the words “Auburn University” facing inward. After graduation, the new alumni turn the ring to show the world that they are a proud official member of the Auburn family. RING WEEK Each semester, the Balfour team sets up a table on the second floor of the Student Center and sells the Official Auburn Ring to students with at least 75 class hours. Purchasing the rings during Ring Week makes the students eligible to participate Ring Night at the end of the semester.
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FINANCIAL LITERACY The Financial Literacy Initiative has been an ongoing project for the past few years with the purpose of attempting to solve the issue of financial literacy on our campus. A committee was formed to conduct research on the financial literacy of the students on campus and then a proposal was drafted to the Provost providing potential solutions. The project is still in the process of completion. With all of the groundwork laid and the need apparent, the next step is finding an accessible location for a financial literacy office. SPONSORSHIPS The role of the Director of Sponsorships is to seek sponsorships and/or partnerships from local and national businesses for programs and initiatives for the purpose of reducing reliance on student fees.
INITIATIVES BEAT BAMA FOOD DRIVE SGA partners with the Beat Bama Food Drive whose mission is to act in belief of the basic human right to adequate nutrition. This is accomplished by providing ongoing support to the Food Bank of East Alabama by raising awareness, educating a unified Auburn community, creating fundraising opportunities and collecting donations, to actively fight food insecurity in East Alabama in the months of October and November. Through the partnership, we are able to work with Parking Services to reduce student’s balances on parking tickets through donation of cans to Beat Bama Food Drive. SUSTAINABILITY PICNIC The Office of Sustainability hosts the Sustainability Picnic in the Arboretum the first week of classes during the Fall semester. They ask organizations on campus to come and set up a table and tent and SGA did this for the first time in 2017 to foster a relationship with the Office of Sustainability. We set up the SGA tent and passed out the basic information materials of SGA to students who attended the events. We also ask students to register for the SGA email chain newsletter to students. HOUSING FEEDBACK NIGHT Housing Feedback Night is an event planned in November that is held 6 to 8 PM, different groups in SGA go to Dining Venues to get feedback from residents that live on campus. This can be in the form of a poll, asking them to submit Auburn Answers, or physically writing down the feedback. This is an opportunity for SGA to carry out our mission statement by taking the initiative to be proactive instead of reaction. MOVE-IN DAY PARTNERS Usually the Office of Housing and Residents Life asks SGA to send some students to be Team Captains for Move In day. We send a handful of students who are in Auburn to be team captains for different “headquarters” to help in anything the Office needs. SGA does not have to plan anything, only assist and attend.
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CAPITOL ON THE PLAINS Capitol on the Plains is an annual event hosted by the Student Government Association inviting government officials to speak to students about current political affairs. The guest is asked questions regarding new policy and important events going on in our state. At the end of the event, students will have an opportunity to ask further questions of the guest. VOTER REGISTRATION DRIVE The Auburn Voter Registration Initiative aims at encouraging Auburn students to get registered to vote. Auburn’s SGA has made it easy to get registered in all 50 states, information about requesting an Alabama absentee Ballot, and links to the candidates’ platforms. HAMBURGERS WITH HAM Hamburgers with Ham is an event to unite the City of Auburn and Auburn University, where Mayor Ham hands out hamburgers to students on campus move-in day. In partnership with Welcome Week, this event not only fed students, but also features other student organizations and fills the Campus Green with games. LOBBY BOARD Lobby Board’s purpose is to maintain communication between Auburn’s student body and the Alabama State Legislature. Lobby Board events include Lobby Day and Higher-Ed Day in Montgomery where students voice their concerns and ideas with state legislators. The annual Capitol on the Plains event brings prominent political leaders from around the State to participate in a forum with Auburn students. Lobby Board also works to coordinate voter registration drives, host prominent speakers on campus, and communicate Auburn interests to elected officials. HIGHER EDUCATION DAY The Higher Education Day Rally is Montgomery’s largest annual advocacy rally. By having a large number of attendees, universities let legislators know that we are concerned about the funding of higher education. LOBBY DAY Auburn University’s Student Lobby Board is tasked with advocating for positive change at Auburn University, promoting governmental relations with local, state, and federal representatives, and coming together to better educate each other on current issues facing our city, state, and nation. LEARNING HOW TO LOBBY DAY The goal of this event is to allow Auburn University Lobby Board members to learn from experienced directors of governmental relations and legislators how to effectively advocate for the betterment of Auburn University. During Learn How to Lobby Day, students hear from and have the chance to engage with panelists that range from lobbyist to state legislators.
SYLLABUS BANK This project provides students with an opportunity to review examples of available syllabi from previously taught undergraduate courses prior to registration. While the historical examples of syllabi may not provide a comprehensive view of specific course expectations, the hope is that the syllabi enable students to better plan their semester hours and identify course sections that might be more suited toward their learning style. FINAL LECTURE The Final Lecture gives students an opportunity to award one professor for their excellence on behalf of the entire student body. To be nominated and voted on by students as the top professor at Auburn University is one of the highest honors students can bestow on a faculty member. Each year, a wide pool of nominees is narrowed to five outstanding professors. Then, the student body votes during spring elections for the professor they believe should deliver the commencement-style address. HONORS WEEK Each spring behind Cater Hall, Honors Callouts allow honor societies around campus to select and recognize Auburn’s outstanding students. Groups such as the Cater Society, Omicron Delta Kappa (ODK), Squires Honorary, Cardinal Key, and Lambda Sigma all participate to reward high-achieving students for their accomplishments. SGA’s annual Honors Ceremony honors students and faculty members from the colleges and schools across campus for their excellence and accomplishments. UP ALL NIGHT Each Fall and Spring during final exams, SGA conducts Up All Night to serve donuts, juice, scantrons, blue books, and words of study encouragement to students in the RBD Library and the Student Center. At midnight each night, a much-anticipated announcement comes over the intercom in both buildings saying, “SGA is now serving donuts and juice downstairs to wish everyone good luck with their exams!”
AUBURN INTERN HOUSING INITIATIVE The Auburn University Internship Housing Initiative is a program founded by students in response to the need of their fellow students to obtain crucial internships, but face the obstacle of financing living costs. This program seeks to link Auburn students interning in metropolitan areas to Auburn Alumni who serve as host families – mitigating the living cost for students. The opportunity to connect current Auburn students with alumni is a unique opportunity to bring together the Auburn Family. OPEN EDUCATIONAL RESOURCES The Auburn University Student Government Association (SGA) recognizes the pertinent issue of rising textbook costs. In 2015, the Student Senate allocated funding from its reserve fund to be used towards the implementation of Open Educational Resources. Open Educational Resources are teaching, learning, and research resources released under an open license that permits their free use and repurposing by others. SGA is currently working with department heads to implement Open Educational Resources into the classroom.
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MENTAL WEALTH WEEK Mental Wealth Week, a weeklong schedule of events to shed light on mental health and wellness and the common challenges that college students face every day. SGA partners with the office of Health Promotion and Wellness Services to bring this week to fruition. RESEARCH AND ASSESSMENT The Research & Assessment team is responsible for collecting and sharing data that allows SGA to constantly enhance its services to students. Through collection of reports after events and projects, benchmarking of peer institutions, and organization of important documents, the Research & Assessment team uses qualitative and quantitative data to evaluate SGA’s performance and suggest areas for improvement. BOARDS AND COMMITTEES University Boards and Committees provide Auburn students with the opportunity to represent the student body on a variety of campus issues as they become advisory members sitting at the table with campus administrators, faculty, and staff members. Selected students are recommended by the SGA President to the President of Auburn University for official appointment. INFORMATION TECHNOLOGY The Director of Information Technology (IT) is involved with day-to-day activities related to technology on campus. The director works closely with administration in the Office of Information Technology and advocates for the needs of students through meetings, OIT roundtables, and Technology University Committees. FACILITIES PROJECTS The director(s) of Facilities work to improve campus with projects like charging stations, the Auburn memorial project, and Student Center improvements SAFETY WEEK The purpose of Safety Week was to promote the different resources across campus pertaining to student safety. Each day is themed and promotes awareness about a different topic. These topics and actives include Active Shooter Training, sexual assault prevention and awareness, Green Dot and Counseling Services promotion on the concourse, and passing out Tiger 10 informational materials and Uber discount cards. SGA partnered with Campus Safety and Security, Health Promotion and Wellness, Student Counseling Services, and Uber to promote each of these organizations safety opportunities. SAFETY WALK The Student Senate Safety Walk serves as a means for Senators to learn more about safety related issues on campus and to pursue enhancements for the student body. Each semester, Senators split into teams with various campus administrators, city officials, and police officers that spread all over campus to discuss necessary enhancements for student safety.
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OUTREACH FAMILY FRIDAYS Family Fridays is a monthly partnership between SGA and other student organizations to create a picnic like gathering that is open for all students to join. The purpose of the monthly gathering is to building unity on campus. Students are encouraged to bring their lunch to Family Fridays with the intent of engaging with and finding community among students from all facets of campus. CAMPUS RELATIONS Camp War Eagle Involvement Browse SGA members set up a booth with marketing materials that promote who SGA is, the mission and vision of the organization, and the upcoming opportunities to get involved with the organization. Members greet freshmen, answer any questions they may have, and encourage engagement on campus. WEEKLY CONCOURSE PROMOTION SGA hosts weekly concourse days to promote all that is happening in SGA and to have face-to-face engagement with students. Concourse Outreach has expanded to multiple campus concourses in hopes of reaching more students and gathering feedback from all niches of campus. WELCOME WEEK SGA participated in Welcome Week by partnering with Black Student Union to host Breakfast for You. BREAKFAST FOR YOU – BSU PARTNERSHIP On the first day of school, SGA partners with BSU to host Breakfast for You. Breakfast for You welcomes students back to campus through passing out over 600 Chick-Fil-A Chicken Biscuits and over 500 bottles of water.
AUBURN ANSWERS Auburn Answers is SGA's official feedback system. Any student, faculty member, or campus administrator can submit a question, comment, or concern and expect a response within 48 hours.
AUBURN ANSWERS WEEK Auburn Answers Week is a program that promotes SGA’s official feedback system, Auburn Answers. The team works to publicize the system, encourage use of the system, and engage with students face-to-face by having a presence on the Haley and Ginn Concourses. Over the course of Auburn Answers Week, over 200 submissions were received. ASK ME? Each fall, SGA Senators spread out around campus wearing neon yellow “Ask Me” t-shirts to assist students with finding their classes and other questions during the first week of classes.
TOWN HALL The mission of Town Halls is to create a space where students have an opportunity to voice their comments, questions, and concerns to administration, faculty, and fellow students on a variety of topics. With an atmosphere of amity and open-mindedness Auburn students are able to hear from their peers and administration, as well as vocalize their own thoughts on areas that directly impact their time at Auburn.
PROGRAMS HEY DAY Hey Day promotes the spirit of friendliness for which Auburn is known as thousands of students say, “Hey!” to one another all over campus. SGA’s Hey Day first began during World War II and has grown into one of Auburn’s most famous and beloved traditions. SGA distributes thousands of nametags to Auburn students in to promote a welcoming, family environment across campus which is centered around the Student Center Green Space. Hey Day believes in and lives out the human touch while unifying all that is Auburn. AUBIE PROGRAM Aubie, Auburn's Tiger mascot, is a spirit leader and goodwill ambassador for Auburn University. A popular character among our family and one of the most animated mascots in the country, Aubie is the living spirit of Auburn. It is often said, “Women love him, children adore him, and men want to be him.” He's an eight-time National Champion, the most of any mascot, and was the first to be inducted into the Mascot Hall of Fame. At Auburn, the Aubie program is uniquely housed within SGA, unlike most college mascots housed within athletics’ departments. Aubie believes in and lives out the Auburn Creed while unifying all that is Auburn.
BETTER RELATIONS DAY (BRD) BRD is an event Auburn University holds each Fall with the University of Alabama and the University of Georgia. The idea was created by Auburn University’s former Dean of Students, James E. Foy, to promote respect between the schools before their meeting on the football field. BRD gives campus administrators and organization leaders from each school the opportunity to meet and exchange ideas. BRD believes in and lives out mutual helpfulness while serving individual students.
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HOLIDAY LIGHTING CEREMONY The Holiday Lighting Ceremony is the celebration to begin the holiday season with the Auburn Family. At the ceremony, the Christmas tree on Samford lawn and the menorah are lit. There is also entertainment, refreshments and a reading from the Christmas story and Hanukah story. This event is an opportunity for us to welcome the holiday season, which marks a time when we can all come together to celebrate traditions and diversity amongst Auburn students and families. HOMECOMING SGA works to coordinate and sponsor various Homecoming activities each year that involves the entire Auburn family and promote school spirit. Traditionally, SGA is heavily responsible for planning and hosting the Homecoming Parade and Pep Rally which are typically held downtown. In addition, SGA looks to sponsor events during Homecoming Week such as the Miss Homecoming Elections and other student organizations’ festivities. Homecoming believes in and lives out a spirit that is not afraid while unifying all that is Auburn. MISS AUBURN UNIVERSITY SCHOLARSHIP PROGRAM Miss AU is more than just a preliminary pageant to the Miss Alabama/America Scholarship Program. SGA’s pageant and program allow Auburn women a year-round opportunity to showcase their talents and develop their leadership as they compete for scholarship money. The winner of the Miss AU Pageant receives the title of Miss Auburn University, the opportunity represent Auburn and compete at the Miss Alabama Pageant. In addition, a scholarship for full year of in-state tuition is awarded to Miss Auburn. The Miss AU Program believes in and lives out the Auburn Creed while promoting the individual student.
FRESHMAN FORUM Freshman Forum is a group of 45 freshmen selected to represent the Auburn’s freshmen class through SGA. Freshman Forum provides opportunities for freshmen to build relationships with other future campus leaders, to develop their leadership skills, and to be mentored by SGA upperclassmen and their programs. Freshman Forum works to promote the interests of the freshman class while developing personal leadership skills while learning about the structure of the SGA. Freshmen Forum learns, believes in, and lives out the Auburn Creed while promoting the individual student.
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ORGANIZATIONAL SEATING PROGRAM (OSP) OSP is SGA’s competitive, incentive-based system used to promote and determine organizational seating at football games. All campus organizations are encouraged to participate to earn OSP block seating in return for their dedication to supporting Auburn Athletics’ teams through Athletics’ Ignited Points program. By attending athletics’ events, organizations accumulate points which increase their likelihood of earning reserved seating at football games the following Fall. OSP believes in and lives out clean sports and the idea that you can count only on what you earn while unifying all that is Auburn. ATHLETIC PROGRAMMING SGA hosts multiple pep rallies and other athletic-related events each year to promote the Auburn spirit and to celebrate the Auburn family. SGA’s Athletic Programming team works to coordinate Camp War Eagle pep rallies, the Homecoming Pep Rally, set out shakers for home football games, and more. Athletic programs believe in and live out a spirit that is not afraid while unifying all that is Auburn.
SGA UNITED SGA United is an event hosted by the Athletic Programing Team with the intent to unify SGA and the international student population through attending an athletic event. The team reached out to international students to invite them to an Auburn soccer game where pizza and water was provided to promote community.
CREED WEEK Creed Week is an event to develop programming geared to engage the entire student body and promote “living” the Auburn Creed. The team coordinates events and activities with other student organizations, and the Office of Student Conduct. Creed Week serves as an outreach event highlighting what it means to be a part of the Auburn Family and provides an opportunity for students to become involved in SGA.
2017-2018 SGA EXECUTIVE BOARD GOALS m i s s i o n : s e r v i n g a n d p r o m o t i n g t h e i n d i v i d u a l s t u d e n t ; u n i f y i n g a l l t h at i s a u b u r n . v i s i o n : t h e s t u d e n t g o v e r n m e n t a s s o c i at i o n w i l l s e r v e a l l s t u d e n t s b y g at h e r i n g
m e a n i n g f u l f e e d b a c k , e n a c t i n g p o s i t i v e c h a n g e , a n d e s ta b l i s h i n g g e n u i n e human connections.
PROMOTE STUDENT SUCCESS a . e v a l u at e a n d e x p a n d t h e a u b u r n
i n t e r n h o u s i n g i n i t i at i v e , a p r o g r a m
t h at l i n k s s t u d e n t s t h at a r e i n t e r n i n g t o a l u m n i , w h o s e r v e a s h o s t fa m i l i e s
b. bring a test prep center to campus
c . i n c r e a s e a d o p t i o n o f o p e n e d u c at i o n a l r e s o u r c e s
d . h o l d s c h o o l s a n d c o l l e g e s a c c o u n ta b l e f o r p u b l i s h i n g h o w t h e y s p e n d student fees
IMPROVE CAMPUS DINING a . a d v o c at e f o r a c e n t r a l i z e d d i n i n g b . e x pa n d s t u d e n t m e a l p l a n o p t i o n s c. request a universal food provider
hall for both auburn university and
a u b u r n at h l e t i c s
d . p r o v i d e h e a lt h y , a f f o r d a b l e m e a l o p t i o n s w i t h n u t r i t i o n a l i n f o r m at i o n
E N H A N C E S T U D E N T G A M E D AY E X P E R I E N C E a. simplify student guest ticketing procedure and
c r e at e a s ta n d a r d p r i c e
for guest tickets
b . t r a c k a n d i m p r o v e s t u d e n t g a m e d a y p a r t i c i p at i o n t h r o u g h u p d at e d technology and increased ticketing opportunities
c . i n c r e a s e va r i e t y o f f o o d o p t i o n s f o r s t u d e n t s o n g a m e d ay s
INCREASE STUDENT ENGAGEMENT a . g at h e r a n d a c t u p o n m e a n i n g f u l f e e d b a c k f r o m a n e t w o r k o f groups through surveys, polling, and personal interactions b . s u p p o r t t h e e f f o r t s a n d i n i t i at i v e s o f t h e o f f i c e o f i n c l u s i o n
student and
diversity
c . f o s t e r a c u lt u r e o f e n g a g e m e n t a n d i n c l u s i o n t h r o u g h v a r i o u s e d u c at i o n a l o p p o r t u n i t i e s
ENHANCE STUDENT LIFE a . i m p l e m e n t r e n o v at i o n s t o t h e s t u d e n t a c t i v i t i e s c e n t e r b . g at h e r a n d e n s u r e t h at s t u d e n t o p i n i o n i s h e a r d i n a n y u p c o m i n g on-campus housing decisions c. promote on-campus safety through the efforts of sga’s safety week and other programs
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ONGOING PROJECTS TICKETING CONCOURSE OUTREACH PUBLISHING COLLEGE AND SCHOOL FEES FOLLOWING THROUGH ON DINING CONTRACT TICKETING REFERENDUM STUDENT ACT EXPANDING HEY DAY BUDGET AND FINANCE HEARINGS AND SGA BUDGETS SGA’S RELATIONSHIP WITH HIGHER ED, CITY OF AUBURN SENATE RESOLUTIONS
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GENERAL TIMELINE JANUARY
-Election Materials Due from student candidates -Aubie’s National Championship Competition in Orlando (MLK Weekend)
FEBRUARY
-SGA and Miss Auburn Elections -SGA Executive Officer appointments -SGA Executive Officer Transition Retreat (Weekend) -SGA Instillation Banquet -2018-2019 SGA Senate term begins -Balfour Ring Sales Week -Lobby Day (Montgomery) -Higher Education Day (Montgomery) -Safety Walk
MARCH
-SGA Cabinet Applications are available -SGA Cabinet Applications are due -SGA Cabinet Interviews & Selection -SGA Senate Vacancy Appointments -Aubie Tryouts
APRIL
-SGA Cabinet Retreat (Beginning of the month) -SGA Board & Committee Appointments -SGA Judicial Appointments -SGA Elections Council & Elections Board Applications & Selections -Balfour & Verizon Ambassadors Applications & Selections -Final Lecture -Honors Ceremony -Honors Callouts -Right Night & Ring Ceremonies -SAP Initial Budgets due to Budget & Finance Committee
MAY
-Up All Night Donuts & Juice -Miss Auburn University Preparation for Miss Alabama -Aubie Retreat -Camp War Eagle Pep Rallies
JUNE
-Camp War Eagle Pep Rallies -Miss Alabama Pageant in Birmingham
JULY
-Camp War Eagle Pep Rallies -SEC Exchange Conference
AUGUST
-Miss Homecoming Nominations Available & Due -Miss Homecoming Top 20 & Top 5 Interviews -Freshmen Forum Applications Available & Due -Freshmen Forum Interviews & Selections -SGA Retreat -Organizational Seating Program Seat Allocation Meeting -SAP Final Budgets due to Budget & Finance Committee
SEPTEMBER
-Miss Homecoming Elections -Lobby Board Applications & Selections -Budget & Finance Hearing to allocate Student -Activity Fee Money -Balfour Ring Sales Week -Homecoming Parade & Pep Rally
OCTOBER
-Hey Day (First Wednesday) -Miss Auburn University Pageant
NOVEMBER
-Miss Auburn Nominations Available & Due -Miss Auburn Top 20 & Top 5 Interviews -SGA Declarations of Intent Due (Major & Minor Candidates) -Better Relations Day(s) with Alabama & Georgia -Ring Night & Ring Ceremonies -Holiday Lighting Ceremony
DECEMBER
-Up All Night Donuts & Juice
SWOT STUDENT GOVERNMENT ASSOCIATION SWOT ANALYSIS
STRENGTHS
SGA possesses the empowerment to truly be the influential voice of the student body. When SGA students are professional and prepared, campus administrators act upon their concerns and requests. SGA Executive Officers sit as participants at the table with senior administrators. SGA serves, promotes, and unifies the student body with an extremely wide variety of positions and avenues. With over 200 students involved in direct leadership positions, there are plenty of diverse opportunities for students not only to serve the student body, but to develop individually as leaders while pursing their passion. SGA attracts some of Auburn’s top student leaders due to its reputation of influence and standards of excellence. SGA annually hosts a variety of traditions and programs like Hey Day, Ring Night, Homecoming, and Pep Rallies which unify the Auburn family. SGA’s Executive Officers are elected by a completely student-run election which annually boasts approximately 35% voter turnout each Spring, a nationally competitive rate. SGA’s Student Senate is made of 34 Senators which represent all Colleges and Schools, giving representation to all Auburn student. SGA’s Administrative Assistant, Gloria Stroud, has been with the organization for 25 years. As a result, she is the behind-the-scenes miracle worker who provides the greatest continuity for the organization. The SGA Advisors’ dedication to the continued improvement of SGA activities and initiatives, along with their constant challenges to students for professional development, improved communication skills, and personal development, allows SGA to always be moving forward and continuing to produce students who exhibit growth and an ability to problem solve. SGA maintains a contracted relationships with Verizon Wireless and Balfour to annually generate income, in return for supplying student leaders who promote their brand awareness on campus. SGA’s Code of Laws is the governing document of the student body. SGA’s Freshmen Forum Mentorships allow freshmen to work closely with upperclassmen to develop their leadership and inspire a mindset and drive to be students of service. SGA provides outlets for students to develop life-skills, including working with a team, communication skills, organizational ability, time management, and leadership development, that will serve them in their professional life, as well as contribute to any other organization they may be a part of during their time at Auburn University.
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SWOT STUDENT GOVERNMENT ASSOCIATION SWOT ANALYSIS
WEAKNESSES:
SGA must always fight against the negative perception that is attached to an organization with such powerful influence over others. SGA students are often perceived as elitist. SGA significantly lacks in racial and cultural diversity. Therefore, it’s difficult for the organization to truly represent the voices of the entire student body. Furthermore, SGA’s student leaders are not sufficiently exposed to students with significantly different perspectives than their own. With such a wide variety of ongoing programs and initiatives, progress is often slowed or completely forgotten when student leaders transition from year to year. SGA Campaigns and Elections often annoy the general student population rather than engaging them in the important work of being the voice of the student body. SGA’s breadth is too wide for one full-time advisor to be able to effectively do the work alone and achieve the success that the organization needs. SGA does not have significantly strong, influential relationships or participation in local, state, or national politics. SGA often makes decisions based upon what its members think will be best for the student body rather than making decisions based on sufficient evidence and convincing data. Lack of opportunities to apply and interview for leadership positions other than the major transition phase every March. SGA is in need of touch points and a streamlined outreach method that has the ability to reach and receive opinions and feedback from the entirety of campus. This allows perspective and concerns to be brought to the table that SGA may otherwise not have. SGA struggles to promote the positive things that the organization does on behalf of student that come from years of hard work, continued advocacy, and having a working relationship with administration.
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SWOT STUDENT GOVERNMENT ASSOCIATION SWOT ANALYSIS
OPPORTUNITIES
The Student Act needs renovating to become an effective space for student usage, specifically with programming. Utilization of a campus-wide feedback gathering mechanism, AuburnAnswers, can continue to serve as a central feedback system for students’ needs. This allows SGA to better represent the entire campus community in its initiatives and advocacy efforts. It provides all campus departments with data and feedback from students. The creation of feedforward system would be beneficial in getting thoughts and opinions on upcoming projects, events held by SGA, and questions from administration/university committees that require student input. This can be done through asking a question and using AuburnAnswers as the portal though which answers are submitted, as a polling app, or promoting surveys. The utilization of an ongoing Athletics’ Advisory Committee comprised of student leaders can enhance the game day experience and pride for all athletics. Continued meetings with the Office of the Provost can continue to lead to academic experience improvements for all Auburn students, such as enhanced advising and course registration. Uber’s introduction to Auburn can allow for changes to the late-night transportation system potentially saving the University cost. Soon, a conversation for an increased student activity fee will be necessary to accommodate sufficient staffing for the Office of Student Involvement. The improvement of communication of discussions had in University Board & Committee meetings could allow for new campus partnerships and bring awareness to campus/academic/ student life issues that SGA could be proactive on. SGA should continue to foster relationships with other student organizations by seeking advice/counsel on issues that pertain to their organization, bringing them to the table whenever possible, and seek out personal relationship with their leadership. Outreach has the ability to have SGA be a part of every students Auburn experience through weekly engagement and promotion of all that SGA is doing and has done on behalf of the student body. Programs has the opportunity to incorporate more students into contributive rolls, similar to how Hey Day recruits volunteers to help carry out the work prior to and the day of the event. Marketing has the capability to tell the story of SGA and how the students of the organization live out the mission statement of SGA.
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SWOT STUDENT GOVERNMENT ASSOCIATION SWOT ANALYSIS
THREATS
Lack of diversity within the organization. SGA significantly lacks in racial and cultural diversity, hindering the organization from effectively representing the entire student body. Furthermore, given their insufficient exposure to different perspectives from their own, SGA’s student leaders are not being effectively prepared to work in diverse teams after graduation. FLSA will potentially hinder the Office of Student Involvement from increasing or even maintaining services for the student body. SGA’s breadth cannot be effectively covered by one full-time Advisor as other Student Activity Portfolios can be. SGA’s power and influence create perceptions of intimidation, tension, and elitism amongst the student body. As a result, many students feel they cannot access SGA. Annual student leader turnover during Spring transitions can lead to the stalling or dropping of important projects and initiatives. SGA attracts overachievers, hence, overcommitted students that cannot dedicate their energy to one organization. SGA struggles to celebrate victories to the extent that they are deserving of, and an increase in directed praise would greatly benefit the moral of the organization. The lack of dissemination of information from the executive level to the other members of SGA/not keeping executive goals at the forefront of all that SGA does can create a lack of direction for the organization.
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Event attendance tracking In order to begin tracking attendance for an event, Student Organizations must have created an event on their AUinvolve page. Event information should include the correct event title, date, location, and any applicable categories.
Tracking Attendance with Scanners & Netbooks: 1.
During event, scan Student ID barcode into blank Word document
2.
Open event page on AUinvolve, Click Track Attendance> Add Attendance> Text Entry
3.
Toggle Identifier Type to “Card ID Number�
4.
Paste Card ID numbers into text entry field. Numbers may be longer than the traditional 9 digit number
5.
Click Add. Students will automatically be added to the attended list by their Student ID number. Any unrecognizable numbers will appear
Tracking Attendance Swipe URL: 1.
Open Event Page on AUinvolve, Locate Access Code & Swipe URL on bottom of page
2.
Open Swipe URL page and enter Access Code (from Event Page)
3.
Manually type or scan Student ID Card into field
Event Attendance Demographic Reports
SAP Advisors have the ability to request demographic reports for event attendance. Demographic reports include the following demographic fields in aggregate: Year of birth, Sex/Gender, Race/Ethnicity, Multi-Race/Ethnicity, Local Residence, Residence Hall, Residence Community, International Status, Entry Status (Transfer, New), Classification, First College, First Major, Cumulative GPA, Home state, & Home zip code. Steps to Run Event Attendance Demographic Report: 1. Click on Administration> Manage> Reports 2. Choose Attendance by Event 3. Select your organization & timeframe for event, Click Get Events 4. Select the event from drop down menu. 5. Request & Download Report 6. Download Document removing any duplicate or incorrect users 7. E-mail final document to John-Michael Roehm (roehmjm@auburn.edu) 8. Demographic reports are generated through OIT and may take up to 2 business days to return
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Student Activity Portfolio Roster Management Position Templates:
The following positions should be applied to all students participating in Student Activity Portfolios. Students may be assigned to multiple AUinvolve positions on your organization page. SAP position templates will be assigned administratively. Position 1: SAP Executive Officer Students who are at the highest level of office within your SAP should be assigned this role Position 2: SAP Director Students who are assigned direct responsibilities, but are not executive officers Position 3: SAP Member Students who are not assigned specific responsibilities, but are still a part of a SAP Position 4: SAP Participant Students who are not on a year-round assignment for an SAP
Steps to Upload Roster 1.
Create Excel Document with Organization Roster as outlined below
2.
Save file as a .csv (Comma Delimited Version)
3.
Upload file to AUinvolve Roster Upload Form on Office of Student Involvement AUinvolve page
4.
Roster will be uploaded by AUinvolve Administrator. E-mail confirmation will be sent upon completion
Roster Demographic Reports
SAP Advisors have the ability to request demographic reports for the organizations they advise. Demographic reports include the following demographic fields in aggregate: Year of birth, Sex/Gender, Race/Ethnicity, Multi-Race/Ethnicity, Local Residence, Residence Hall, Residence Community, International Status, Entry Status (Transfer, New), Classification, First College, First Major, Cumulative GPA, Home state, & Home zip code. Steps to Run Roster Demographic Report: 1. Click on Administration> Manage> Reports 2. Choose Organization Roster 3. Select your organization & timeframe for membership 4. Request & Download Report 5. Download Document removing any duplicate or incorrect users 6. E-mail final document to John-Michael Roehm (roehmjm@auburn.edu) 7. Demographic reports are generated through OIT and may take up to 2 business days to return
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AU I N V O LV E ROSTER MANAGEMENT C r e a t i n g P o s i t i o n s - To c r e a t e a p o s i t i o n y o u ’ d l i k e t o a s s i g n to a student, from your organization’s AUinvolve page take the following steps. Roster>Manage Positions>Create Positions>Name the position & Set administrative access> Create. Editing Position Adminsitrative Access- Follow the same steps above except click on the position you’d like to edit and change a n y l e ve l of a cce s s a s n e ce s s a r y. Assigning Positions- Once positions are created you will be able to assign that particular position to as many individuals as n e c e s s a r y. To a s s i g n a p o s i t i o n t a k e t h e s e s t e p s : R o s t e r > M a n a g e Roster>Locate the individual(s) names you’d like to assign>Edit Position>Assign the appropriate position. Note: Any administrative access associated with that position will be assigned to the student.
E V E N T S O N AU I N V O LV E
Organization Events (open to all students)- All SAP events should be submitted through AUinvolve to ensure that students are aware of these upcoming activities. Any SAP event that is open to the general student population (outside of weekly meetings) should select the “SAP Event” category on the first page of the event submission process. This category will allow your event to automatically be listed on the Office of Student Involvement w e b s i t e c a l e n d a r. O r g a n i z a t i o n a l A c t i v i t i e s - We e n c o u r a g e y o u t o s u b m i t a l l of your organizational activities through AUinvolve (general meetings, events, etc). Submitting all of your activities on AUinvolve will assist us in making sure that you have followed any proper protocol associated with events and also provide your organizational members a central location for an organizational c a l e n d a r. O r g a n i z a t i o n a l m e e t i n g s & c o n c o u r s e t i m e s h o u l d n o t i n c l u d e t h e “ S A P Eve n t ” c a t e g o r y. Councourse/Billboard/Banner Permits - for any promotional space areas are facilitated through AUinvolve’s event portal. Simply create an event (ex. Hey Day Billboards) from your organization’s AUinvolve page, set the information to reflect the event details & time you’d like to have the permit in place, and when prompted c h e c k t h e a p p r o p r i a t e p e r m i t b o x . Yo u m a y a p p l y f o r m u l t i p l e permits in one event submission. Permits should be submitted 48 b u s i n e s s h o u r s i n a d v a n c e . R e m e m b e r, b i l l b o a r d s s h o u l d b e b u i l t w it h l e g s & h a ve c i n d e r b l o c k s /s a n d b a g s fo r st a b i l it y. 60
D I S C O V E R
Y O U R
P AT H .
s t u d e n t g o v e r n m e n t a s s o c i at i o n ( S G A ) v o c a b u l a r y Action Item: A necessary action identified at the end of a meeting as a next step. These are more successful when assigned to a specific person with a specific deadline. AU Involve: Auburn’s online location for organizations to create and publicize their events, applications, forms, and more. It is also where concourse and signage permits may be requested by creating events in the system. Auxiliary Services: Dining, Parking, and Transportation AVP: Assistant Vice President. These are positions which report directly to Executive Officers. B&F: Budget and Finance. SGA Senate’s committee and allocation process for all student activity fees. Business Casual: Men – Slacks & Button-Down / Women – Dress, Skirt, Pants Business Professional: Suits and Ties BRD: Better Relations Day. An SGA Program involving the Universities of Alabama & Georgia. Doodle: An online tool used to identify when a group of people are all available to meet. Dropbox: An online tool used to store and share files among a group. EVP: Executive Vice President. The four SGA Executive Officers for Programs, Initiatives, Marketing & Communications, and Outreach. Goals / Objectives: Goals are concrete lists of what you will accomplish while objectives are the more detailed steps for how you will achieve those goals. Google Doc: An online method for sharing and editing documents as a group. Miss AU: Miss Auburn University, winner of the Miss Auburn University Scholarship Pageant. Miss Auburn: The official hostess of Auburn University elected through Spring Elections. Ms. G: Ms. G is our Administrative Assistant. She oversees SGA’s budgets and assists students with their purchases and event planning. Each week, one student is “Ms. G’s Pal” to make sure she is always appreciated for her work behind the scenes. OSP: Organizational Seating Program. An SGA Program used to determine football seating. Purchase Order: Form used by the SGA Treasurer to approve items you need to purchase. SAPs: Student Activity Portfolios. Groups like SGA, BSU, UPC, Community Service, and more. SIO / Suite 3130: Home to the Office of Student Involvement, the Division of Student Affairs branch and Student Center location in which SGA is housed. Timeline: A detailed outline and schedule for a program, project, or initiative. Good timelines include important dates, deadlines, and much more. Timelines should be consistently referenced to hold groups accountable to staying on track and being well prepared.
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BRANDING
All materials produced and shared by SGA should fit within the Offical SGA Brand established 2017-2018.
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Why is branding important? A strong brand image creates customer recognition, for SGA this means that students will be able to recognize SGA materials without the logo. This creates trust and reliability between the oragization and the student body. What is SGA’s brand? SGA’s brand focuses on clean, photo-based graphics that give a transparent view into SGA’s intiatives and programs. This is easily seen in 2017-2018’s testimony graphics and videos that put a face and personality the event it is promoting. How does this apply to me? Marketing materials should be one of your first thoughts when planning an event, working on an iniative, or sharing information with the student body. Every iniative, program, partnership, etc should have its own logo and marketing campaign. FONTS:
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PRIMARY LOGO:
AVENIR
ABCDEFGHIJKLMNOPQRSTUVWXYZ abcdefghijklmnopqrstuvwxyz
AVENIR
light | medium | black
ABCDEFGHIJKLMNOPQRSTUVWXYZ
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SECONDARY LOGO:
CHAPARRALa b c d e f g h i j k l m n o p q r s t u v w x y z ABCDEFGHIJKLMNOPQRSTUVWXYZ
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STYLE
LOGOS
clean minim al based p 1-1 c photo pantone
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STYLE clean minimal
light | medium | black
abcdefghijklmnopqrstuvwxyz regular | bold
CHAPARRAL
Quick Branding Facts: -Photos should be bright and inviting to the student body ABC E F G H I J as KLM P Q R hard S T U Vto W Xread YZ -Fonts should rarely be inDorange, it N isOvery a b c d e f g on h i j the klmn opqrstuvw xyz -Cardstock is best for handouts concourse because students are less likely to throw away a thicker and higher regular | bold quality paper. “You will achieve amazing things in SGA, so make sure the student body knows about it!” -Jennings Bowden
LOGOS
MARKETING AND OUTREACH
SGA’S CAPABILITIES AND OUTLETS TO REACH STUDENTS INCLUDE: Social Media - Facebook, Twitter, Instagram This Week @ AU Network Email
External Newsletter
President’s Cabinet email
Freshmen email (from CWE) Emerge Newsletter
Browses (CWE, SOS, Home Sweet Auburn, etc) Concourse Banners
Posters on Bulletin Boards
TV’s in the Student Center
Computer screens in the Library/computer labs
Gimmicks (stickers, buttons, snapchat filters, brochures, etc) Push Cards and Flyers
Student Media (Plainsman, Eagle Eye, WEGL) AUinvolve
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STRUCTURE SUGGESTIONS
SENATE ORGANIZATION *Structural changes for Senate occur if there’s a fluctuation in # of students enrolled in a college and a reapportionment billed is passed; committee numbers fluctuate based on need* At-Large (5) College of Agriculture (1) College of Architecture Design and Construction (1) Raymond J. Harbert College of Business (5) College of Education (3) Samuel Ginn College of Engineering (6) School of Forestry and Wildlife Sciences (1) Graduate School (1) University College (1) College of Human Sciences (1) College of Liberal Arts (3) School of Nursing (1) Harrison School of Pharmacy (1) College of Science and Mathematics (3) College of Veterinary Medicine (1) Senate Committees changes made this year in orange Academic Affairs (6) (8) Committee Chair (1) Members (5) (7) Budget and Finance (8) (9) Committee Chair (1) Member (7) Code of Laws (3) (5) Committee Chair (1) Members (2) (4) Inclusion & Diversity (7) (6) Committee Chair (1) Members (6) (4) Student Affairs (7) (8) Committee Chair (1) Members (6) (7)
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STRUCTURE SUGGESTIONS FINANCE ORGANIZATION Assistant Vice President of Finance Verizon Chairperson (1) Verizon Brand Ambassadors (3-5) *Not members of SGA Balfour Chairperson (1) Balfour Brand Ambassadors (5) *Not members of SGA Director of Financial Projects (1) Director of Sponsorships (1) Recommended to have monthly plans with programs and initiatives COMMUNICATIONS & MARKETING ORGANIZATION Assistant Vice President of Communications & Marketing (2) Directors of Media (3+) Directors of Print Media (2) Web Developer (1) INITIATIVES ORGANIZATION Assistant Vice President of Campus Life (previously “Auxiliary Services”) Director of Parking & Transportations (1) Director of Dining (1) Director of Residence Life & Housing (1) Assistant Vice President of External Affairs Director of Political Projects (2) Director of City Relations (1) Director of Governmental Relations (2) Assistant Vice President of Academic Affairs Director of Academic Affairs Initiatives (2) Director of Academic Affairs Projects (1) Assistant Vice President of Student Interest Director of Health & Wellness (1) Director of Boards & Committees (1) Director of Information Technology (1) Director of Research & Assessment (3) Assistant Vice President of Facilities Director of Facilities Projects (2) Director of Safety Initiatives (1)
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STRUCTURE SUGGESTIONS PROGRAMS ORGANIZATION Assistant Vice President of Programs Hey Day (4) The Aubie Program (3) Better Relations Day (4) Assistant Vice President of Programs Holiday Lighting Ceremony (2) Miss AU (4) Homecoming (3) Assistant Vice President of Programs Forum (4) Creed Week (4) Auburn Ring Ceremony (wasn’t used this year) Assistant Vice President of Programs Athletic Programing (2) OSP (4) OUTREACH ORGANIZATION Assistant Vice President of Outreach: Projects Town Hall (2) Family Fridays (2) Assistant Vice President of Outreach: Feedback Auburn Answers (2) Assistant Vice President of Outreach: Campus Relations Campus Relations (10) International Student Relations (2) *one should be an international student* Assistant Vice President of Outreach: Engagement Engagement (5) could coordinate an extension team of more directors if needed
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SUGGESTED TIMELINES AS SOON AS POSSIBLE -Meet with Treasurer about budget for each program/initiative/activity -Submit a Work Order for Marketing (logo/graphic design) MONTH BEFORE -Concourse/Outreach reservation -Work Orders for printed/physical materials (after meeting with Treasurer) TWO WEEKS BEFORE -Purchase order -Outreach efforts (network emails, newsletter information, EMERGE newsletter, This Week @ AU, Plainsman, etc.) with the information/links to be included WEEKLY -Send weekly newsletter on Sunday evening -Submit agenda points for Cabinet on Sunday evening -Submit Executive meeting agenda points by Tuesday at 12:00 pm -Submit weekly newsletter points in by Thursday at 5:00 pm LINKS -Purchase Order -Work Order
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AV P
HOW TO THRIVE IN THE SPRING
-Once AVPs have been selected, hold a meeting to orient them on their role in general as an AVP as well as their specific role. -Once an AVP is selected, equip them in being able to: -Nail down dates -Set goals, mission, vision -Assist exec in carrying out their goals while carrying out goals of directors -How AVPs and Committee Chairs can collaborate -What to do in summer to prepare for fall -Purchase orders -Concourse -Engage with their teams -Marketing work orders -Understand directors’ roles -Discuss with them -Explain communication role -Explain SGA Org Chart/ chain of command -Encourage proactivity over reactivity -Weekly expectations (weekly email, agenda and minutes from meetings)
S P R I N G R E T R E AT TOPICS TO COVER: -Meet with AVPs before retreat and give them a leadership role in retreat -What is SGA? -Organization Chart -How to be a good SGA member -Office hours/absences -Time commitment -Learn about central folder for resources they have available (dropbox, folder, binder, AAR) -Give time for each team to work on goal setting/purpose -Who to CC/BCC on emails -Explain Senate and Cabinet collaboration opportunities -Apply AVP needs (noted above) to cabinet members -Define for them what a “successful spring” would be, according to the executive team -Create an interactive, fun environment to learn all of these things in
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S G A C O N TA C T I N F O R M AT I O N mailing address: Student Government Association 255 Heisman Drive Auburn University Student Center, Suite 3130 Auburn, AL 36849-5134
Phone: (334) 844-4240 Fax: (334) 844-4172 Email: sga@auburn.edu Website: www.auburn.edu/sga follow sga: Facebook: Auburn SGA Twitter: @AuburnSGA Instagram: @AuburnSGA YouTube: AuburnSGA