Arizona State Panhellenic Virtual PNM Guide

- Arizona State Panhellenic -

Potential New Member (PNM) Recruitment Guide Book Please use this powerpoint for any questions or concerns you may have

Table of Contents Please refer to the slide number for your specific questions: ★ ★ ★ ★ ★ ★ ★ ★ ★

Recruitment Schedule: 3 Zoom Logistics: 4 Formal Recruitment Logistics: 12 Chapter Overview: 13 Financial Information: 14 Rho Gammas: 16 Withdrawal: 17 Recruitment Rules: 18 Outfits: 19

Recruitment Schedule Open House Round Friday 8.28 2 hours with recruitment groups

Philanthropy Round (Round 2) Saturday/Sunday 8.29/8.30 9:00am-9:00pm

Sisterhood Round Friday/Saturday 9.4/9.5 4:00pm-9:00pm and 9:00am-9:00pm

Preference Round Sunday 9.6 9:00am-9:00pm

Bid Day Monday 9.7 (Labor Day) 1:00pm

Zoom Logistics -

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You MUST log into Zoom using your ASU email address Download the desktop application of Zoom for your computer Make sure you are using a laptop or desktop computer when meeting with chapters on Zoom sometimes phones can cause technical issues If you have a chromebook, you might have some issues. Let your Rho Gamma know if this applies to you.

If you do not have a computer, reach out to your Rho Gamma to let her know Sit somewhere comfortable!

Use headphones to prevent distractions from background noises (roommates also going through, neighbors, etc) Keep your video on at all times!

Have natural or good lighting - just make sure the room is not dark Make sure your computer audio is connected BEFORE the call.

In Large groups, when not speaking make sure to mute yourself.

Please be understanding as technical difficulties can happen. Chapters have been working hard to prepare so it should run pretty smoothly (:

ZOOM EVENT STRUCTURE ●

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Your display name must be in the correct format in order to be admitted into the event. ○ Your name should be your PNM number followed by your first and last name.

■ Example: 1358 Lisa Johnson Your video should be on throughout the duration of the Zoom event.

Be sure to remain in an area that has a strong internet/wifi connection for the duration of your event.

Note: The following section cites specific zoom functionality. For additional instructions on how to coordinate these functions in zoom, please visit the “How to Zoom” section in the guide.

ZOOM EVENT STRUCTURE

BEFORE THE EVENT BEGINS 1.

Double check that your name is displayed in the correct format, as this is how recruitment counselors will be checking you into the event. Check on slide 10 of this document if you do not know how to change your display name.

2.

Log into your ASU Zoom 10 minutes prior to the time of the event listed on your schedule.

3.

The event will start at the time that is listed on your schedule. After this time, you will not be able to join the event and will be considered absent.

1.

If you have already clicked into the event, but are still in the waiting room at this time, you are good to go! Our recruitment counselors will admit you into the room as they check you in.

4.

Once you are admitted into the event, you may be waiting in the main room for a few minutes before the event starts.

ZOOM EVENT STRUCTURE

5.

You will soon be moved into a breakout room and have a few minutes there until a chapter woman joins you in the room.

1.

When this happens, a pop-up screen will ask you if you want to join the breakout room now later. Please click “Join Now” and go into the room!

2.

6.

If you do not see this after a view minutes: 1.

Click the “Breakout Room” button on the bottom of the screen.

2.

A pop-up will ask if you would like to join the room.

3.

Click “Join”

If you did not join the event on time, please contact your recruitment counselor immediately.

ZOOM EVENT STRUCTURE

DURING THE EVENT 1.

The event will begin once the chapter woman joins you in the breakout room. You will be talking with a maximum of one or two chapter women at a time.

2.

If you have a technical issue during the event, don’t panic! Sometimes there is just a small glitch or lag in the internet connection. Be patient as it may pass quickly.

3.

If you are kicked out of the event due to a technical issue, immediately try to rejoin the event. The host will allow you back into the event and make a note that you rejoined immediately so you are still marked as present.

1.

If you are still unable to get into the event, text or call your recruitment counselor immediately.

4.

If you have a personal emergency while an event is occurring, let the chapter woman in the breakout room know. She will be able to notify the host.

ZOOM EVENT STRUCTURE

AFTER THE EVENT ENDS 1.

Once the event ends, the chapter women you are speaking with will leave the breakout room or you will be invited back to the main room.

2.

After the chapter has said goodbye you are able to leave the Zoom event.

1.

Once the chapter has announced the end of the Zoom event, please leave the event quickly.

2.

Click “Leave” in the bottom right corner.

1.

Be sure to click “Leave meeting” and not “Leave Breakout Room”.

3.

After you leave a Zoom call, take notes on your PNM Companion App or Notebook while your feelings and thoughts are still fresh.

ZOOM LOGISTICS

HOW TO: Change Your Display Name 1.

In order to be admitted into events, you will need to have your name in the correct format, with your PNM number and full name.

2.

You can change your display name through your Zoom profile.

3.

Sign into your Zoom account through the ASU website.

4.

1.

Go to https://asu.zoom.us/

2.

Click Sign in

3.

Sign in with your ASUID username and password.

On the left-hand side of the screen, click into the “Profile” section.

ZOOM LOGISTICS

HOW TO: Change Your Display Name 5.

To the right of your name, select “Edit”

6.

Change your first and last name to reflect the correct format.

1.

First name: PNM Number and first name 1.

2.

Last name: Last name 1.

7. .

Example: 1358 Lisa Example: Johnson

Click “Save Changes”

Formal Recruitment Logistics -

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Mutual Selection Process You will be selecting what chapters you want to go back to and chapters will select who they want to invite back to their rounds.

4 Rounds Open House Round, Philanthropy Round, Sisterhood Round, Preference Maximum number of chapters you can visit each round: Open House: 14, Philanthropy: 10, Sisterhood: 6, Preference: 2 Keep in mind many women do not attend the maximum amount of chapters allowed.

Will be completely virtual on Zoom You will get links for each event in your schedule and from your Rho Gamma day of.

Chapters will have everyone in the meeting room together to show videos and introduce themselves Then they will separate you into breakout rooms so you can talk to members You could be in a 1-on-1 conversation or small group depending on the chapter!

PNM Companion App: Please download the Companion App on your phone, that will be how you make preferences during recruitment! If the app is not working, you can also log in to Campus Director’s website similarly to how you did when you registered for recruitment.

Chapter Overview -

Alpha Epsilon Phi Alpha Chi Omega Alpha Delta Pi Alpha Gamma Delta Alpha Omicron Pi Alpha Phi Chi Omega Delta Gamma Delta Zeta Kappa Alpha Theta Kappa Delta Kappa Kappa Gamma Pi Beta Phi Sigma Kappa

Associate Chapters: - Mu Epsilon Theta - Phi Sigma Rho

Financial Information New Member Dues

Fall Active Member Dues

Spring Active Member Dues

$373.00

$443.00

Alpha Chi Omega

$593.00

Alpha Delta Pi

$758.00

$451.00

$839.00

Alpha Epsilon Phi

$650

$650

$650

$712

$267

$459

Alpha Gamma Delta

$1256

$841

$891

Alpha Phi

$596.48

$354.50

$511.5

Chi Omega

$709.38

$584.38

$849.94

Alpha Omicron Pi

* As a new member you will only be paying new member dues this fall

Financial Information New Member Dues Delta Gamma

$887.25

Delta Zeta

$372

Kappa Alpha Theta

$285.87

Kappa Delta

$900

Kappa Kappa Gamma

$648.96

Pi Beta Phi

$748

Sigma Kappa

$938

Fall Active Member Dues

Spring Active Member Dues

$632.25

$487

$436

$436

$285.87

$510

$698

$698

$313.69

$746.05

$464

$464

$528

$704

* As a new member you will only be paying new member dues this fall

Rho Gammas -

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Your Recruitment Counselors (Rho Gammas) are there for you if you need advice or just a friend to talk to They will be available at all times during recruitment to talk to you if you need anything!

If you have questions about recruitment, your Rho Gamma is the first person you should contact You will watch all the Round 1 videos with your RC’s and RC Group on August 28th via zoom.

You will be contacted by your Recruitment Counselor each day before rounds begin to find out what chapters you will be going to There will be zoom calls you can join to talk with a Rho Gamma in between or after rounds Please feel free to stop in there and say hi! They want to get to know you as much as you do them!

If you have a scheduling conflict with recruitment, you need to let you Rho Gamma know so that she can fill out a schedule change form!

Withdrawal -

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If through this process, you realize that sorority life is not for you, we understand.

Please talk to any Rho Gamma about a Withdrawal Form, and complete that in its entirety. Please be honest in your answers on that form, as it will help us improve the recruitment experience and better understand your choice to withdraw from recruitment.

There are also other opportunities to join our Panhellenic community throughout the academic year. If you are interested in learning more about these opportunities, please indicate that on your withdrawal form and speak with your Rho Gamma.

Recruitment Rules -

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Active members are not allowed to be in contact with PNM’s after Wednesday August 26th at 11:59 pm.

Sorority Members are not allowed to take potential new members to any campus events (fraternity event, church, and/or private party) Contact outside of primary recruitment events between a PNM and sorority member is limited to formal, friendly contact. Unacceptable contact between sorority members and PNMs would include: Face-to-Face visits, phone calls, social media messaging, attending events together, or written communication.

Gifts or any types of favors are not to be exchanged between a PNM and/or sorority or sorority member during the primary recruitment period.

Active members are not allowed to say “I can’t wait to see you back tomorrow”, “I’ll see you tomorrow”, “I want you as my little”, “Wear this on bid day”, and other comments that promise bids.

If any of these things happen to you between now and bid day, please notify your Rho Gamma. You will not get in trouble for reporting violations of the Recruitment Rules, but we want to keep our chapters accountable

What to Wear!

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Open House Round: Comfy clothes!

Round 2/3 : Casual/cute top, something you would wear with jeans! Show your personality! Wear comfy pants :) Round 4: More fancy tops, possibly your favorite top or one with nicer fabric.

You do not need to buy new outďŹ ts for recruitment! Keep in mind the recruiters will only see your shoulders and some of your top, please wear something that makes you feel conďŹ dent and comfortable!

This is also a great opportunity to show your personality with fun earrings or jewelry/makeup!