Ascension HR Magazine

Here for you: Take the quiz!

Do you know where to go for your HR needs?

Welcome Fellow associates, the ever-changing healthcare landscape encourages Ascension to innovate how we work together to deliver care. We are on a continuous journey to improve the systems, processes and services you need, as we re-imagine how Human Resources delivers service to associates, leadership, and dependents.

We have dedicated HR professionals, serving as subject-matter experts and credible activists, to support you and your well-being, workplace experience, earning, recognition, career, pay, and benefits. You can find most of what you need, when you need it, 24 hours a day, seven days a week.

We created this online magazine to highlight HR services, including information about HR, and where to find the right resources to address your employment and workplace needs. Thank you for the work you do daily to advance our Mission, particularly our commitment to those who are poor and vulnerable.

Herb Vallier Executive Vice President and Chief Human Resources Officer | Chief Executive Officer, Ascension SmartHealth Solutions

Carol Whittington Senior Vice President and Chief Talent Officer | Executive Director, Ascension Leader Institute

Bud Wood Senior Vice President, Human Resources, Ascension

Ellen Gifford Senior Vice President, Human Resources, Ascension

Contents myHR: your go-to source for HR solutions at your fingertips ..........................................................................................................5 Our offerings: how we support you .................................................................................................................................................7 Where to go for your HR needs ........................................................................................................................................................8 Associate Relations ...........................................................................................................................................................................9 Compensation and Benefits .......................................................................................................................................................... 10 Talent Acquisition .......................................................................................................................................................................... 11 HR Delivery .................................................................................................................................................................................... 15 Organization Development & Learning ......................................................................................................................................... 12 HR Operations and Technology ..................................................................................................................................................... 13 Strategic Workforce Planning and Analytics ................................................................................................................................. 14 Ascension Leader Institute ............................................................................................................................................................ 16

myHR | my.Ascension.org

Take the quiz!

Find out how much you know about where to go for HR help:

6 TO 7 POINTS

HR Champion

1. I’d like to view my Total Rewards Statement.

A. Ask my direct supervisor B. Go to myHR > My Benefits > My Ascension Rewards Statement C. Call HR Central at 844-8HR-HRHR (844-847-4747) 2. My Total Rewards includes this and more:

Well done! You really know your HR go-to’s! You are well positioned to be an HR Champion helping associates and peers know where to go for what, when it comes to meeting their HR needs.

A. Compensation, time off, health insurance, disability, life insurance B. Policies, procedures, value-based care, clinical outcomes C. Coaching, counseling, performance, claims, requests 3. I need to update my personal information, including my license, certification and home address.

A. Call HR Central at 844-8HR-HRHR B. Policies, procedures, value-based care, clinical outcomes C. Go to myHR > My Info > select from the list what needs updating 4. I want to find career opportunities.

A. Call HR Central at 844-8HR-HRHR (844-847-4747) B. Go to myHR > My Info > myCareer Opporunities to fill out profile C. Go to myHR > Complete and submit I9

3 TO 5 POINTS

HR Savvy You are definitely well on your way to becoming an HR Champion. You know your way around common HR questions and needs. Be sure to stay connected and updated on resources available to you and/or your team.

5. I need to view my time off balance.

A. Ask my direct supervisor B. Go to myHR > My Time > View PTO Balance C. There isn’t a place to view this information 6. I’ve checked in with my leader on my performance and I need to update my check-in conversation online.

A. Update my check-in through email B. Go to myHR > Quick Links > Performance GPS use check-in form C. It will automatically update based on my leader’s update

0 TO 2 POINTS

HR Bestie-to-be You’re in luck! Within these pages you have exactly the information you need to become more familiar with the HR support and resources available at your fingertips for you and your team.

7. I need confidential support to manage stress, health and finances.

A. Go to myHR > Quick Links > Employee Assistance Program B. Go to myHR > My Benefits > Accommodation Request C. There isn’t a place to go to view this information myHR | my.Ascension.org

SCORING: 1. A-0, B-1, C-0; 2. A-1, B-0, C0; 3. A-0, B-0, C-1; 4. A-0, B-1, C-O; 5. A-0, B-1, C-0; 6. A-0, B-1, C-0; 7. A-1, B-0, C-0

Meeting your needs

We know it’s important to you to do your job well.

Whether you’re looking to have more career training or advance your career, you can turn to HR to help you find the right program, resource or learning solution to meet your needs.

We know you work hard and we want to recognize your success. You even have options to recognize those with whom you work.

myHR | my.Ascension.org

Your well-being goes beyond good physical health. It also includes mental, emotional and spiritual wellness. That’s why we offer discounts and access to programs to help you achieve your health, wellness and well-being goals.

Providing for your future takes many forms. Whether it’s planning for your family’s financial future or retirement, pursuing a new degree, advancing your career, or preparing for the unexpected, we’ve got you covered.

Share what’s working well and what needs improvement. Your honest and constructive feedback is used to make Ascension the best place to work, practice and receive care.

Our compensation and benefits philosophy reflects our commitment to provide fair and just rewards to attract, develop and retain the best talent to create a model community of associates engaged in our healing Mission.

O myHR: your go-to for HR solutions at your fingertips

myHR | my.Ascension.org

Our OneHR Work

OneHR’s strategic focus is on our leadership and business needs.

We accomplish this through: ▪ HR Centers of Expertise (CoE), see complete CoE offerings to the right (p.7).

▪ HR Delivery supporting the ministry and leadership aligning HR strategy with business strategy.

myHR | my.Ascension.org

HR Operations and Technology

Talent Acquisition

Our offerings: how we support you

Organization Development & Learning

HR Delivery

Strategic Workforce Planning and Analytics

myHR | my.Ascension.org Associate Relations

Compensation and Benefits

my.Ascension.org

here to go for your HR Needs

myHR | my.Ascension.org

W

Associate Relations We provide coaching and consulting for leadership on employee and labor relations, and we’ve made it easier to connect: See how simple it is.

• Workplace resolutions

Associate Relations Consulting

• Work accommodations • Policy interpretations • Coaching and counseling • Absenteeism • Work performance • Investigations

• Expertise and guidance on disciplinary appeals • Expertise and guidance on Unfair Labor Practice filings • Consultation and leadership negotiating memorandum of understanding, policy and schedule changes • Collaboration with legal

myHR | my.Ascension.org

Labor Consulting

Compensation and Benefits Your Total Rewards: We ensure associate pay and benefits are aligned with our Values.

Socially Just Wage | Retirement Benefits | SmartHealth | Employee Assistance Program

myHR | my.Ascension.org

Talent Acquisition We increase brand awareness for Ascension as an employer of choice through digital advertising, social media, university recruiting, and more.

myCareer The work you do impacts our organization. The quality of associates hired impacts clinical outcomes and the care our patients and communities receive.

Sustainability of our national Ascension ministry depends on our Mission-driven workforce.

myHR | my.Ascension.org

We invite you to reimagine your career and continue to grow with Ascension.

Fill out your short myCareer profile.

Share your professional background, skill sets, and interests in your profile.

To schedule a career conversation, select yes to the question "Would you like to be contacted by a Talent Advisor or Nursing Career Coach?"

Join us on social media!

Activity on our social channels shows encouragement and support for our associates, and shares our Mission in action as we care for our communities and inspire others to join Ascension.

Organization Development & Learning We support the stewardship of our associate talent across our ministry by enabling the assessment, improved performance, learning, development and strategic movement of associates and servant leaders to extend our Mission.

We also support the articulation, creation and evaluation of an exceptional associate experience, aligned with our desired culture and ministry identity where all our associates can thrive and have purpose-driven careers.

Our focus Associate Experience – Leading with Inclusion Ascension is a ministry of the Catholic Church, and we are called to create an environment for all of our associates where they feel appreciated, have a sense of belonging, feel included, and are treated equitably.

As the stewards of the Ascension ABIDE framework, we work to ensure these fundamental behaviors are a part of the fabric of Ascension.

Through multiple channels, including the myVoice survey program, we seek to better understand, assess and drive action based on associate feedback to improve the associate experience at Ascension. We are committed to recognizing the value and contribution of every person, promoting an environment that is mutually inclusive and enabling a culture that is founded in human dignity and common good.

Change Practice We support the research and design of our Ascension change model: development of practices, tools and resources to drive transformational change, reshape leadership, and enhance leader and team effectiveness | my.Ascension.org tomyHR optimize project adoption and business outcomes.

Talent Stewardship and Performance We represent the integrated processes Ascension engages in to identify and assess talent needs, guide individual and team performance, and support the growth and development of our associates such as: our check-ins, leadership planning and use of Performance GPS. Consulting Network We are internal organization development and change practitioners who leverage current and emerging best practices to enable transformational change.Through consultation and partnership with HR delivery, senior leaders, and project teams, we advise on talent development, leader and team effectiveness, associate experience, and culture across Ascension.

Leadership and Associate Development We deliver learning solutions that meet the unique needs of our associates by increasing their effectiveness in current roles and preparing them for future roles. Some of our current programs include National New Associate Orientation, ASPIRE, New Leader Orientation and Leading and Managing in Ascension. Many of our programs are a part of Ascension Leader Institute offerings (see p.16).

HR Operations and Technology We oversee: ▪ myLearning ▪ HR Central support team and myHR portal ▪ Manager and HR training programs ▪ Associate life cycle: new hire and I-9s to position management and more) ▪ Data integrity, report writing, and common reporting approaches for Ascension ▪ Data stewardship for creating and updating HR locations, establishment identification, and group approver and setups

myHR | my.Ascension.org

We focus on system enhancements, policy consistency and HR process improvement through data analysis

Strategic Workforce Planning and Analytics We equip HR and business leaders with the tools, processes, and training to make datadriven decisions using advanced analytics.

We also provide data development, support and consultation to all areas of HR driving results and action.

Our focus Workforce Analytics We seek to capture, measure, and organize all available workforce data sources to drive decisions at the highest levels of our Ministry. We are committed to delivering insight into how HR can help drive strategic initiatives, cost savings, and improve patient outcomes leveraging advanced analytics.

Workforce Planning We develop and implement comprehensive workforce strategies aimed to close workforce gaps. We leverage historical patterns to forecast future work needs in alignment with organizational growth and objectives.

myHR | my.Ascension.org

Standardizing Tools and Capabilities We support HR leadership and HR Business Partners through the implementation and use of standardized systems, tools, processes, and data.

We believe consistent analytics capabilites, data, and toolsets drive change and lead to better outcomes.

Strategic Consultation Collaborating with teams across HR, finance, operations, and clinical services, we create diverse, strategic and versatile plans that promote organizational goals.

Self-Service Analytics We provide self-service HR analytics through the Visier People platform. Providing a curated and standardized set of HR and business metrics for the enablement of self-guided data discovery for leaders.

HR Delivery We are a network of senior HR professionals who translate best in-class HR practices from our HR Centers of Expertise empowering the workforce to achieve the strategic direction for our ministries. Collaborating with senior leaders, we diagnose, prioritize, and develop solutions to drive successful workforce outcomes.

Leadership can expect Senior HR Directors, HR Directors, and HR Business Partners to: Establish strong relationships and credibility with their business leaders through active participation in strategy and operational planning and review.

Possess full understanding of their organizational and strategic goals to align and prioritize HR strategies in order to drive exceptional business performance.

Serve as thought partners and subjectmatter experts for workforce planning, talent strategy, culture, compensation and benefits, and other HR-related initiatives.

Working with our HR Centers of Expertise, we provide our business leaders:

We deliver strategic needs by: Analyzing internal and external business and workforce data to proactively identify critical operational and talent challenges.

Leveraging the best-in-class HR resources provided by our Centers of Expertise to senior leadership across the organization.

Workforce Planning Learning and Development Change Management Retention Strategies myHR | my.Ascension.org Associate Engagement

Providing consultation agility to develop a leadership workforce focused on a growth mindset capable of executing our strategies.

Navigating future work dynamics to proactively promote a positive, innovative and accountable culture.

Leader Insti[[tute Offerings include these and more!

Foundations of Ministry Leadership Formation One-year program for 180 emerging leaders to promote formation that links ministry identity, Mission and leadership

ASPIRE

At Ascension, we believe there is a leader in each of us. The Ascension Leader Institute, created in 2015, is led by a multi-disciplinary partnership among Human Resources, Mission Integration, Clinical Professional Development, Operations, Clinical Network Services, Marketing and Communications, Legal and Corporate Compliance, and The Resource Group with a common goal to provide holistic offerings and resources accelerating formation and development of all Ascension associates.

One-year program for 30 emerging leaders from diverse backgrounds with a focus on holistic development

Executive Ministry Leadership Formation An 18-month program for 30 executives with a focus on formation and leading through change; includes eight retreats and five theology courses

Leadership Academy Two-and-a-half-year program for 18-24 senior executives called to develop as a community of virtuous servant leaders

Harvard Spark Access to lessons, videos, practice exercises, case studies and Harvard Business Review Articles

Energy Management and Resilience

To further your holistic development, visit our site:

Tools to boost resilience and improve emotional, mental and spiritual energy management

Mindfulness in Ascension

Ascension Leader Institute

Self-guided series introduces you to mindfulness meditation practices

Leadership Development & Formation Retreats Take advantage of resources, learning, development and formation activities to grow in mind, body and spirit. http://ascn.io/leaderinstitute myHR | my.Ascension.org

Retreats that integrate learning, development, formation and performance

National New Associate Orientation Orientation that introduces new associates to the history, operations, leadership and culture of Ascension

New Leader Orientation Designed for new or newly promoted leaders to help them navigate Ascension’s organizational structure and culture

Initialisms and terminology glossary AR

Associate Relations

ADA

Americans with Disabilities Act

CoE

Center of Expertise; also used for Center of Excellence

FMLA

Family and Medical Leave Act of 1993

FTE

FTE is the number of working hours that represents one full-time associate during a fixed time period. FTE is a standard of 40 hours per week.

HRBP

Human Resources Business Partner

KB

Knowledge Base

LCE

License, Certification, Education

LDFR

Leadership Development & Formation Retreat

LOA

Leave of Absence

MWF

Ministry-wide Function

myAscension

Our associate portal at my.ascension.org

myCareer

Intentional efforts in strengthening our workforce using career profiles

myLearning

Ascension’s learning management system

myHR

Accessed through myAscension to connect with the HR Service Center

mySedgwick

Status-based system where associates can view information on their leave claims and leaders can see their own claims as well as claims submitted by their associates

NNAO

National New Associate Orientation

NLO

New Leader Orientation

PeopleSoft

PeopleSoft is used to generate requisitions, Purchase Orders (POs), vouchers, and house employment related data

PMR

Position Management Request

QRG

Quick Reference Guide

SSO

Single Sign-on

Visier

A cloud-based people strategy platform that provides answers to hundreds of pre-built, best practice questions across a range of HR and business topics and more

Click here for more Human Resources Key Terms

myHR | my.Ascension.org

myHR | my.Ascension.org