Notice and Agenda of Policy & Governance Meeting OSHKOSH AREA SCHOOL DISTRICT BOARD OF EDUCATION Board Room, 215 S. Eagle Street, Oshkosh, WI 54902
TUESDAY, FEBRUARY 8, 2011 12:00 p.m. I.
COMPLIANCE WITH OPEN MEETING LAW NOTIFICATION [§19.84(2) Wis. Stats.]
II.
ROLL CALL ‐ Verification of Quorum of Committee Members.
III.
PUBLIC FORUM
IV. AGENDA ITEMS
1. 2. 3. 4.
III.
346 – Student Records Policy, Rule and Exhibits A, B, D & E (Geigle) 443.6 Student Use of Cellular Phones and Other Two‐Way Communication or Paging Devices (Gundlach/Schleicher/Zimmerman) 611 Reserve Fund Balance (Dedow) 894 Request for use of OASD in Connection with Research or Survey – Policy (Rottier)
ADJOURN
Upcoming Agenda Items: Upcoming Agenda Items: MARCH
344.1 Grading (Muza & Rottier) 344.4 Honor Roll (Muza & Rottier) 344.6 – Rule – Retention and Promotion Admin. Guidelines (Rottier) 344.6 Promotion and Retention of Students (Rottier) 344.62 Promotion Policy K through Grade 8 (Rottier) 345 Testing Programs (Rottier) 453.8 Rule ‐ Specialized Student Health Care Services Guidelines and Procedures and 453.8 Exhibit D – Guidelines for the Administration of Oral Diazepam in the School Setting (NEW) (Geigle)
823 Access to Public Records – (Viegut) Discussion – Mandatory On‐line Training – one class requirement for graduation (Dedow/Muza) Policy Handbook Creation (Dedow) – online and written (better search line) Even general what are 100’s, 200’s etc. Standing item – handbook coming out of the retreat on governance to guide new future BOE members and others within the district MAY 366 District Copyright Policy, Guidelines and Exhibits (Muza)
APRIL
412.1 Full‐time Student (Gundlach/Geigle/Principals) 421 Entrance Age (Gundlach/Geigle) 431.1 – Rule ‐ Student Attendance and Truancy Procedures/Request for Program or Curriculum Modification (Gundlach/Geigle) 511 Equal Opportunity Employment (Vickman) 512 Harassment of Employees – Policy and Rule (Vickman)
JUNE
Future Meeting Dates – note the meeting date changes (Tuesdays) for the next meeting Tuesday, March 8, 2011 12:00 – 1:30 p.m.
346
STUDENT RECORDS The origination and maintenance of appropriate student records are essential to the effective operation of the Oshkosh Area School District. Student records shall include all records relating to an individual student maintained by an elementary, middle, or high school, but not including notes or records maintained for personal use by a teacher or other certified personnel if such records and notes are not available to others, nor including records necessary for and available only to persons involved in the psychological treatment of a student. All student records are confidential and shall be maintained in accordance with state and federal laws and established procedures. Student record notices shall be published in accordance with state law and the district shall inform parents and students of federal rights under the Family Educational Rights and Privacy Act (FERPA) by annual notification. Records requests must be in writing.
LEGAL REFERENCE:
WISCONSIN STATUTES 118.125 118.126 115.85(4) Family Rights and Privacy Act (20 U.S.C. Section 1232 g, 45 CFR, Sec. 99)
CROSS REFERENCE:
346-Rule, Guidelines for Maintenance and Confidentiality of Student Records
Approved: June, 1987 Adopted: March 28, 1990; June 27, 2001, February 23, 2011 OSHKOSH AREA SCHOOL DISTRICT Oshkosh, Wisconsin
346 [RULE] Page 1 of 7
GUIDELINES FOR MAINTENANCE AND CONFIDENTIALITY OF STUDENT RECORDS Types of Records 1.
Progress Records Progress records maintained by the school for an individual student may include a statement of courses, grades, immunization records, and attendance record.
2.
Behavioral Records Behavioral records means those pupil records which include psychological tests, personality evaluations, records of conversations, any written statement relating specifically to an individual pupil’s behavior, tests relating specifically to achievement or measurement of ability, the pupil’s physical health records other than his or her immunization or any lead screening records required under §254.162, law enforcement officers’ records obtained under §48.396(1) or 938.396(1) or (1m) and any other pupil records that are not progress reports.
3.
Student Directory Data Student directory data shall be defined by school level as set forth below. a. For elementary school purposes, directory data mean those written student records which include the student's name, address, telephone listing, date and place of birth, dates of attendance, photographs, and the name of the school most recently previously attended by the student. b. (1) Upon request from military recruiters and/or institutions of higher education, directory data mean those written student records that include the student name, address, telephone listing, date and place of birth, dates of attendance, photographs, honors, and the name of the school most recently previously attended by the student. (2) For all other student directory data requests for middle school and high school purposes, directory data mean those written student records that include the student's name, date and place of birth, dates of attendance, photographs, honors, and the name of the school most recently previously attended by the student.
4.
Student Health Care Records Records that include basic health information about a student, including the student's immunization records, an emergency medical card, a log of first-aid and medicine administered to the student, an athletic permit card, a record concerning the student's ability to participate in an education program, the results of any routine screening test such as for hearing, vision or scoliosis, and any follow-up to such test, and any other basic health information as determined by the State Superintendent of Public Instruction.
346 [RULE] Page 2 of 7
Confidentiality All student records maintained in the Oshkosh Area School District shall be confidential with the following exceptions: 1.
Upon written request, a student, or the parent or guardian of a minor student, shall be shown and provided with a copy of the student's progress records.
2.
Upon written request, an adult student, or the parent or guardian of a minor student, shall be shown the student's behavioral records in the presence of a person qualified to explain and interpret the records. Upon request, such person shall be provided with a copy of the behavioral record.
3.
Upon written request, the judge of any court of this state or of the United States shall be provided by the school district clerk with a copy of all progress records of a student who is the subject of any proceeding in such court.
4.
Student records may be made available to persons employed by the district who are required by the Department of Public Instruction (DPI) to hold a certificate, license or permit and to other school district officials who have been determined by the school board to have legitimate educational interests.
5.
Non-custodial parents are to be given access to student records in the same manner as custodial parents unless the non-custodial parent has been legally denied visitation rights.
6.
Upon the written permission of an adult student, or the parent or guardian of a minor student, the school shall make available to the person named in the written permission, the student's progress records or such portions of his/her behavioral records as determined by the person authorizing the release.
7.
Student records shall be provided to a court in response to a subpoena by parties to an action for in camera inspection, to be used only for purposes of impeachment of any witness who has testified in the action. The court may turn said records or parts thereof over to parties in the action or their attorneys if said records would be relevant and material to a witness's credibility or competency.
8.
The names of dropouts shall be provided to a court in response to an order by the court. The court may order a school district to provide the court with a list of all persons who are known by the district to be dropouts and who reside within the county in which the circuit court is located or the municipality in which the municipal court is located.
9.
A copy of a student’s attendance records shall be provided to a law enforcement agency if such agency certifies in writing that the student is under investigation for truancy or for allegedly committing a criminal or delinquent act and that the law enforcement agency will not disclose such records except as permitted by law.
346 [RULE] Page 3 of 7
10.
The school board may provide the DPI or any public officer with any information required to be maintained under Chapters 115 to 121 of the statutes. The school board shall provide the DPI with any student record information that relates to an audit or evaluation of a federal or state-supported program or that is required to determine compliance with state law provisions. Information reported shall be kept confidential by the DPI. Notwithstanding their confidential status, student records may be used in suspension and expulsion proceedings and by the multi-disciplinary Individual Education Program (IEP) Team under Chapter 115 of the statutes.
11.
With regard to law enforcement personnel access to student record information, police liaison officers assigned to specific school buildings may be provided with access to student records limited to one or more of the following purposes: a. b. c.
Enforcing attendance requirements. Responding to health or safety emergencies. Aiding in the investigation of alleged criminal or delinquent activity.
12.
Information from student immunization records shall be made available to state and local health officials to carry out state immunization requirements.
13.
Upon written request, the district board of the Vocational Technical Adult Education (VTAE) district in which the school is located, the department of health and social services or a county department under section 46.215, 46.22, or 46.23 for verification of eligibility for public assistance under ch. 49, Wis. Stats., shall be provided by the school district clerk with the names of students who have withdrawn from school prior to graduation. Upon written request, the school district clerk shall provide a VTAE district board with the name of each such student who is expected to graduate from high school in the current year. This will be done only if the school has given public notice that a student's name has been designated as directory data and has allowed a reasonable time thereafter for the parent, legal guardian or guardian ad litem of the student to inform the school that the student's name may not be released.
14.
Student Directory Data. Directory data may be disclosed to any person, if the school has given public notice of the categories of information which it has designated as directory data with respect to each student and has allowed 14 days thereafter for the parent, legal guardian, or guardian ad litem of any student to inform the school that all or any part of the directory data may not be released without the prior consent of the parent, legal guardian or guardian ad litem. Questions concerning directory data should be handled on an individual basis. a.
Student directory data shall be disclosed to the city attorney, as well as other appropriate entities, for the purpose of enforcing school attendance, investigating alleged criminal or delinquent activity or responding to a health or safety emergency.
346 [RULE] Page 4 of 7
15.
Any record that concerns personally identifiable health information shall be confidential including results of a test for the presence of HIV or antibody to HIV (the virus which causes acquired immune deficiency syndrome - AIDS) and may be disclosed only with the informed written consent of the student or his/her parent or guardian. Student physical health care records as outlined above shall be treated as patient health care records in accordance with state law.
16.
A school board may disclose personally identifiable information from an adult student's records to the student's parent(s) or guardian, without the adult student's written consent, if the adult student is a dependent of his/her parent(s) or guardian under 26 USC 152. An exception shall be made when an adult student has informed the school, in writing, that the information may not be disclosed.
17.
A school board shall disclose a student's records in compliance with a court-ordered educational program after making a reasonable effort to notify the student's parent(s) or guardian.
18.
The Board shall, on or before August 15 of each year, report to the appropriate county departments under ยง51.42 and ยง51.437, the names of students who reside in the district, who are at least 16 years of age who are not expected to be enrolled in an educational program two years from the date of the report and who may require services under ยง51.42 or 51.437 (community mental health, developmental disabilities, alcoholism and drug abuse).
19.
A school psychologist, counselor, social worker and nurse, and any teacher or administrator designated by the board who engages in alcohol or drug abuse program activities, shall keep confidential information received from a pupil that the pupil or another pupil is using or is experiencing problems resulting from the use of alcohol or other drugs unless the school psychologist, counselor, social worker, nurse, teacher or administrator has reason to believe that there is serious and imminent danger to the health, safety or life of any person and that disclosure of the information to another person will alleviate the serious and imminent danger. No more information than is required to alleviate the serious and imminent danger may be disclosed.
The building principal, or his/her designee, shall have primary responsibility for maintaining the confidentiality of all student records kept at his/her school. All written requests for inspection or for transfer of records should be directed to the building principal who will determine whether inspection or transfer is permitted. The building principal, or his/her qualified designee, shall be present to interpret behavioral records when inspection is made under paragraph (2) above. Upon transfer of student records to the central office, these duties shall be assumed by the district administrator/or qualified designee. Access to records shall be given within 45 days of receipt of the request; a record of all requests shall be maintained.
346 [RULE] Page 5 of 7
Correction of Student Records Parents or eligible students have the right to ask to have records corrected that they believe are inaccurate, misleading, or in violation of their privacy rights. Following are the procedures for the correction of records: 1.
Parents or the eligible student must ask the district to amend the record. In so doing, they should identify the part of the record they want changed and specify why they believe it is inaccurate, misleading, or in violation of the student's privacy or other rights.
2.
The district may comply with the request or it may decide not to comply. If it decides not to comply, the district will notify the parents or eligible student of the decision and advise them of their right to a hearing to challenge the information believed to be inaccurate, misleading, or in violation of the student's rights.
3.
Upon request, the district will arrange for a hearing, and notify the parents or eligible student, reasonably in advance, of the date, place, and time of the hearing.
4.
The hearing will be conducted by a hearing officer who is a disinterested party; however, the hearing officer may be an official of the district. The parents or eligible student will be afforded a full and fair opportunity to present evidence relevant to the issues raised in the request to amend the student's education records. The parents or student may be assisted by one or more individuals, including an attorney.
5.
The hearing officer will prepare a written decision based solely on the evidence presented at the hearing. The decision will include a summary of the evidence presented and the reason for the decision.
6.
If the district decides that the challenged information is not inaccurate, misleading, or in violation of the student's right of privacy, it will notify the parents or eligible student that they have a right to place in the record a statement commenting on the challenged information and/or a statement setting forth reasons for disagreeing with the decision. This option may also be given prior to a hearing.
7.
The statement will be maintained as part of the student's education records as long as the contested portion is maintained. If the district discloses the contested portion of the record, it will also disclose the statement.
8.
If the district decides that the information is inaccurate, misleading, or in violation of the student's right of privacy, it will amend the record and notify the parents or eligible student, in writing, that the record has been amended.
Maintenance and Destruction of Records While students are attending school, their records will be maintained in the school of attendance. Upon transfer of the student to another school operated by the district, the records shall be transferred to that school. When the student ceases to be enrolled in a school operated by the
346 [RULE] Page 6 of 7
district, other than for high school, his/her records will be transferred to the central office. Records of students who have entered a high school and left the district are retained at the home high school. Records which are transferred to the central office when the student ceases to be enrolled shall be maintained as follows: 1.
All behavioral records as stated in 346-Ex. A, Information Regarding Pupil Records, will be destroyed one year after the date the student graduated from or last attended the school unless the student gives permission for the records to be maintained for a longer period of time. Where such written permission is received, behavioral records will be destroyed five (5) years after the date the student graduated from or last attended the school.
2.
Progress records will be kept five (5) years after the date the student graduated from or last attended the school, except a record of grades and attendance is to be kept permanently.
Transfer of Records Student records relating to a specific student shall be transferred to another school district, within five (5) working days, upon receipt of written notice from an adult student or the parent or guardian of a minor student that the student intends to enroll in a school in another school district; from the other school district in which the student has enrolled; or from a court that legal custody of the student has been transferred to the Department of Corrections for placement in a juvenile correctional facility. Copies of student records may be shared with the parent or guardian upon request, but the original record may only be transferred by the Department of Pupil Services to the receiving school. Annual Notice of Student Records Policy and Procedures Parents, guardians and students will be notified annually of the following: 1.
Their rights to inspect, review and obtain copies of student records.
2.
The existence of the student records policy and procedures and where copies can be obtained.
3.
The categories of student records information that have been designated as directory data and the timeline parents have to inform the school that all or any part of the directory data may not be released without prior consent of the parent/guardian.
4.
The parent/guardian’s right to file a complaint with the Family Policy and Regulations Office of the U.S. Department of Education.
346 [RULE] Page 7 of 7
Severability The policies set forth herein are intended to comply with state and federal law in effect at the time of the implementation of this policy. This policy is controlled by superceding state and federal laws. LEGAL REFERENCE:
WISCONSIN STATUTES 46.215, 46.22, 46.23 Ch. 49, 51.30, 51.42, 51.437 115.812(2) 118.125 118.126 146.81(1)-146.83 343.305 767.241(7) 26 USC 152 Family Educational Right and Privacy Act Health Insurance Portability and Accountability Act (HIPAA) HIPAA Regulations, 45 C.F.R. Parts 160 and 164
CROSS-REFERENCE:
824-Exhibit A, Wisconsin Records Retention
Approved: March 28, 1990; June 27, 1990; Sept. 23, 1998; July 11, 2002; April 5, 2005; March 5, 2007, February 8, 2011 OSHKOSH AREA SCHOOL DISTRICT Oshkosh, Wisconsin
346 Exhibit A
OSHKOSH AREA SCHOOL DISTRICT OSHKOSH, WISCONSIN
Information Regarding Pupil Records The Oshkosh Area School District has adopted an Administrative Code regarding the maintenance and confidentiality of pupil records. This code conforms to state and federal laws. For your information, your school maintains two kinds of records –
Progress Records [Wisconsin Stat. 118.125(1)(c)] Means those pupil records which include: the pupil’s grades, a statement of the courses the pupil has taken, the pupil’s attendance record and records of the pupil’s school extracurricular activities. If you wish to transfer your records, please contact the school office. Progress Records are permanently retained by the high school.
Behavioral Records [Wisconsin Stat. 118.125(1)(a)] Means those pupil records which include: psychological tests, personality evaluations, records of conversations, any written statement relating specifically to an individual pupil’s behavior, tests relating specifically to achievement or measurement of ability, the pupil’s physical health records and any other pupil records which are not progress records. Behavioral records are destroyed one five years after you graduate or leave school according to state and federal law. unless you sign the form on the back of this sheet. If you want these records destroyed later, contact the high school guidance office.
All records are confidential. After you reach 18 years of age, you must provide the school with written permission to send copies of the records to anyone. If you have specific questions about the Administrative Code or permission forms, see your high school guidance counselor. Note to all students: Students are encouraged to pick up copies of their immunization records from the school nurse’s office when they graduate from high school. Colleges and universities will often ask students for these records. [over for “Permission to Maintain/Destroy Pupil Behavior Records” form] (346-Ex. A Adopted: 11 28 01) Revised: February 8, 2011
SR-1
OSHKOSH AREA SCHOOL DISTRICT Oshkosh, WI
OSHKOSH AREA SCHOOL DISTRICT OSHKOSH, WISCONSIN
PERMISSION TO MAINTAIN/DESTROY PUPIL BEHAVIOR RECORDS Please read the information on the other side of this form before you sign below.
Your behavioral records include all standardized test scores [Iowa Test of Basic Skills (ITBS), Cognitive Abilities Test (CAT), Tests of Achievement & Proficiency (TAP), SAT, and ACT scores]. Please note that if you choose destruction of these records, this may prevent state and federal agencies from providing financial or other types of assistance in future years.
I request that my Behavioral Records be maintained for five (5) years after which time they will be destroyed according to Board Policy.
I request that my Behavioral Records be destroyed in one year in accordance with state and federal law.
[print your name]
Date
Signature of Adult Pupil (age 18 and over)
Date
Signature of Parent*
*Required only if pupil is under 18 years of age.
346-Ex. B (07/04 )
346 Exhibit D
Oshkosh Area School District 215 South Eagle Street - P O Box 3048 Oshkosh WI 54903
Permission for the Oshkosh Area School District to Release Student Records Progress Records I hereby authorize the Oshkosh Area School District to release the Progress records (courses, grades, attendance, extra curricular activities, etc. ) Behavioral Records I hereby authorize the Oshkosh Area School District to release the Behavioral Records (test data, teacher individual evaluations, psychological tests, student health/immunization and behavior records, etc.)
Name of Student
(Maiden name, if applicable)
Address Street
City
Date of Birth Present Grade
State
Zip
Phone Number Year of Graduation
Year of Withdrawal
Attended Oshkosh North High School Other
Oshkosh West High School
Please send records to Name of Institution Address City
State
Zip
For the purpose of Date Please check proper space: Signature of adult pupil Signature of parent Signature of guardian
Signature Print Name Address City/State/Zip Phone
School Use Only: Date released Form Sr4H Rev 99 Revised 02/08/11
Signature of School Official OSHKOSH AREA SCHOOL DISTRICT Oshkosh, WI
346 Exhibit E
Oshkosh Area School District Oshkosh WI
Request for Student Records from Another District Please send records for the student named below to the Oshkosh Area School District: Prior to the sending of the complete record, please immediately fax the following
to FAX #920/424-____ IEP Multi-disciplinary team reports IEP Team Evaluation Other ________________________ Progress Records Progress Records (courses, grades, attendance, extra curricular activities, etc.) Behavioral Records Behavioral Records (standardized test data, Individual Educational Plan (IEP), Multi-disciplinary evaluation team reports, teacher evaluations, psychological tests, student health/immunization and behavior records, etc.) Student Name
Birthdate: Legal last
Legal first
Grade
Legal middle
Last School Attended
Phone No.
School Address
/
State
City
/
Zip
School District Transferring From
Please send the records to the following school in the Oshkosh Area School District: School student is enrolling in: Street City
Fax #: Oshkosh
State Wisconsin
Zip
920/424-
Phone #: 920/424-
By: Parent or Guardian Signature (if needed) Printed Name:
Requestor Signature Printed Name:
Title: (It is not required for parents to sign a release when records are requested by authorized school personnel. Note: Family Educational Rights and Privacy Act, Final Rule on Education Records, Federal Register, June 17, 1976, Vol. 41, No. 118, Page 24673)
OASD Office Use: Date requested: Rev 6/04; 02/08/11
Date records received:
443.6
STUDENT USE OF CELLULAR PHONES, OTHER TWO-WAY COMMUNICATION OR PAGING DEVICES STUDENT USE OF PERSONAL ELECTRONIC DEVICES Student possession of cellular phones is permitted in school buildings. Cellular phones must be turned off and not used for any purpose during the normal hours of the school day while on school grounds. Student use or possession of electronic paging (e.g., beepers) or two-way communication devices other than cellular phones on school premises is prohibited. Any student found violating this policy shall surrender the communication device and be subject to disciplinary action. The building principal shall annually inform students of this policy.
Student use of personal electronic devices during the instructional day can be beneficial to the learning environment. “Personal electronic devices� are defined as personally owned cellular telephones, personal digital assistants, personal media devices, electronic games, digital cameras, or any other electronic device with communications functions and/or the capability to capture, record, transmit and/or play back voice or image information. Personal electronic devices may be used for educational purposes at the discretion of the teacher. Student use of personal electronic devices is permitted before and after school and during passing periods as long as the devices are used appropriately. This is a privilege and may be revoked for certain students. Any student found violating this policy shall surrender the personal communication device and be subject to disciplinary action. The building principal shall inform students of this policy.
LEGAL REFERENCE:
2005 WISCONSIN ACT 220
CROSS-REFERENCE:
447, Student Discipline
Adopted: September 12, 1990; April 26, 1995; June 28, 2006 OSHKOSH AREA SCHOOL DISTRICT Oshkosh, Wisconsin
611
GENERAL FUND – UNDESIGNATED FUND BALANCE POLICY The Board of Education of the Oshkosh Area School District (hereinafter “district) recognizes the need to maintain adequate financial reserves in order to demonstrate a strong fiscal position, solid financial planning and sound fiscal management. The financial reserve portion of the district’s General Fund should be at a level that supports attaining the district’s long-range goals. An appropriate amount of financial reserves will enable the district to meet both planned and unplanned short term cash needs while also setting aside funds for anticipated future cash outlays. In addition, an appropriate amount of financial reserves will result in higher credit ratings which will lower district borrowing costs. The board recognizes that using a percentage or a number as a measure in and of itself does not effectively quantify the numerous factors to be considered when establishing adequate financial reserves. The factors are fluid and fluctuate according to the current and predicted economic environment. They require ongoing analysis. The board further recognizes the need to restrict the use of these funds to maintain the size of the fund balance. The adequacy of financial reserves shall be reviewed annually as part of the administration’s budget development process. Appropriate planning adjustments using the factors indicated in Rule 611 (2) will be made to ascertain the district’s yearly financial reserve goals. The board will maintain an unreserved designated general fund balance of at least 10% of the ensuing year’s budgeted General Fund Expenditures including transfer to Special Education for the purposes outlined in Rule 611 (1). It is the intention of the board to meet these goals as part of the annual budgetary process. Any dollars anticipated to be realized through cost efficiencies from the current budget year (which may be designated as “unreserved funds”) will be considered for contribution to the fund balance. The actual amount of any such funds will be confirmed in the district’s year-end audit report. In addition, if cost efficiencies in a proposed budget are identified, the district may designate an increase to the fund balance. Funds already in the unreserved designated General Fund balance and calculated in excess of the stated annual financial reserve
611
attained, may, at the direction of the board, be applied to the reduction of unfunded pension debt or to fund nonrecurring expenditures. Site funds, funds for capital improvements and other funds carried over from any fiscal year’s budget and not designated as “unreserved funds” shall not be considered part of the unreserved designated general fund balance and may be used for the purposes for which they were originally budgeted. Any additional funds that become available due to an overall budget surplus can also be designated for capital improvements at the board’s discretion. The annual amount of any such funds will be confirmed in the district’s year-end audit report. 1) Goals of financial reserves (rule 611) A. Provide adequate funds for cash flow needs: Financial reserves should be of an adequate amount to minimize short term borrowing and to meet expenditure needs until revenues are received. B. Provide funds for unplanned expenses: Financial reserves will provide a buffer against circumstances not anticipated during budget development. C. Provide funds to insulate against revenue loss and instability: During times of economic instability and unpredictability these financial reserves will be required to maintain budgetary obligations. D. Provide a mechanism to accumulate sufficient funds to make designated future purchases without borrowing or diverting existing budget amounts: Multiyear budgeting will provide the means to fund future purchases that require a significant cash outlay. E. Administration shall invest available district funds in accordance with state law. 2) Factors to consider when adjusting the percentage of appropriate financial reserves: A. The district’s enrollment pattern and its impact on the revenue limit.
611
B. The district’s level of state equalization and categorical aid funding and the timing of the funding. C. The district’s level of local tax collections and the past history as well as the anticipated timing of future collections. D. The amount of budget support provided by grants. E. The district’s asset position: Age and condition of district facilities and major facility equipment components. F. The relationship between operating expenditures and financial reserves. G. The amount of existing debt obligations H. Determination of appropriate percentage of financial reserves to maintain an adequate bond rating. I. The current and predicted economic environment.
Adopted:
Oshkosh Area School District
894 RELATIONS WITH EDUCATIONAL RESEARCHERS (Conducting Research and Survey Projects) The Board of Education recognizes the importance of research in education, therefore, will allow research and survey projects to be conducted in the Oshkosh Area School District in accordance with established guidelines. When a research project or course requirements involve the use of school personnel, students and/or student records, the approval of the Superintendent/designee must be obtained before the project is undertaken. The following criteria will be used in the approval of research projects: 1. The research must serve an educational purpose, with educational impact, and must be in accord with the objectives of the Oshkosh Area School District. 2. The approval will be made on the basis of a written description of a well-planned project. 3. Research associated with an institution of higher learning must have previous approval which has had previous approval of a representative of the institution of higher learning. it must have prior approval of said institution. 4. In the event that the research is not associated with an institution of higher learning, it must have prior approval from a representative of said institution when possible. 5. There shall be no change in the curriculum, scope, and sequence in any grade or class as a result of the project. 6. No control group shall be denied the use of the best teaching methods in use in the school system. 7. In the experimental group, the amount of class time devoted to the experimental procedures shall not interfere with the regular allotment of time for the program of studies. 8. If the research project involves the taping or recording of interviews with students, gathering of personal information, testing of students, or surveys of students and/or their parents/guardians, approval will be granted only after a signed release is obtained from the parent(s)/guardian(s) of each student and filed in the office of the building principal. Research requests involving the University of Wisconsin-Oshkosh any institution of higher learning shall be made by the Dean of the College of Education in accordance with policies established by the university administration. Research may not be published without prior consent from the superintendent/designee. Ref. 45 CFR 46.404 – 407 45 CFR 46.101 (b) (1) and 45 CFR 46.101 (b) (2)
Adopted: December 16, 1987; July 24, 1991 Revised: February 23, 2011 DISTRICT
OSHKOSH AREA SCHOOL Oshkosh, Wisconsin