5 Best Practices for Improving Organizational Email Security

5 Best Practices for Improving Organizational Email Security

Even when discussing sensitive information such as customer account numbers, employee credentials, and confidential negotiations, most firms use email as their primary medium of communication. Businesses must keep in mind, however, that not all email conversations are as private as they imagine.

One negligent employee's actions might compromise the safety and security of the entire firm. To fight this, every company must take proactive actions to increase its security, such as increasing cyber awareness. Here are some examples of how organizations can do so: 

Using Strong and Unique Passwords Passwords are like keys; they open every secret cave in an organization. As a result, it's critical to create strong, one-of-a-kind passwords for each account in your firm. A simple ‘Open Sesame’ command will result in several hacking and brute force assault attempts.

Make use of a mix of lower and upper case alphabets, numbers, and special characters. Use a third-party password manager if you have difficulties remembering passwords. Use a password management system such as two-factor authentication (2FA), which is extensively used on social networking platforms these days, to offer an extra layer of security. A strong password may save you a lot of time and effort.



Awareness Campaigns Conducting security awareness programs in your business helps to instill critical thinking in your personnel, making them alert and ready for any incoming assault. Training may save your company millions of dollars. According to IBM research, human error is responsible for 19 out of every 20 data breaches worldwide. This highlights the underlying urgency of the problem, as well as the fact that practically every significant cyber assault can be avoided if staff is adequately trained in cybersecurity.



Encrypting Your Emails The technique of encoding information is known as encryption. This procedure changes the original information representation, known as plaintext, into an alternate form known as ciphertext. This helps you safeguard the contents of any critical emails and protects your email channels from unwanted usage if compromised. As a result, organizations must constantly encrypt crucial correspondence.



Enforce DKIM, SPF, and DMARC Email authentication protocols such as DKIM, SPF, and DMARC solution protect your domain from being spoofed or phished. These protocols use various methods to ensure that outbound and inbound emails cannot be faked by an impostor. These measures bolster brand security as well as brand image. A customer is more likely to trust a secure brand rather than an unsecured one.



Updated Software Every piece of software needs to be updated on a regular basis in order to keep up with the ever-changing strategies used by cyber attackers. It is critical to understand vulnerabilities and to deploy updates and patches on a regular basis. Updating your software guarantees that your systems are ready to combat new viruses and malware.

DKIM, DMARC, and SPF can help tenfold when it comes to fighting phishing. To learn more about these, log on to EmailAuth. EmailAuth is the one-stop solution for all your email authentication needs. It has a plethora of email security services. The DMARC solution comes with timely DMARC aggregate reports and it mentions DMARC self-setup guides. The benefits of DMARC are unparalleled. So don’t wait anymore; secure your domain today!