5-Tips-For-Secure-Remote-Email-Access

5-Tips-For-Secure-RemoteEmail-Access Best practices to help your organization send and receive secure messages How many emails do you receive every day? How do you know the emails you are sending and receiving are secure? How do you know that your employees’ emails are secure, especially when they are working remotely and sending emails from home or unknown locations?

In the last few years, hackers have only become more savvy at attempting to gain access or take over employees’ email accounts. Email phishing is one of the most common methods of hacking and all too often targets are successful. Take a proactive approach, and arm your staff with the right tools and tips, to keep information safe and secure. As a company it is essential to continuously work towards ways of improving IT security.

Email for business communications, but it is vulnerable to attack. Additionally, the workplace rates have taken a hit in recent years, which can compound these vulnerabilities. This is why it’s important to stay up-to-date on the best practices that protect your company from a compromised email at work. For example, adding an anonymous layer of authentication when signing into email servers can ensure that only authorized recipients are sending and receiving messages from your company’s email addresses.

To combat compromised email attacks, several protocols were created. These, combined with other best practices, can help your organization secure your remote workforce’s email. This is especially important as attackers are currently spoofing emails and messages to take advantage of the current global crisis. For example, some malware was spread in March through an email attachment spoof of them.

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Use S/MIME (Secure/Multipurpose Internet Mail Extensions) protocol Work towards DMARC certification Use a VPN for your workforce Look forward to BIMI Remember email management best practices

It is important that employees always check the true identity of their email contacts rather than trusting the information in electronic communications. There is a wide variety of

email management best practices for ensuring secure email chains, and one company can't possibly account for them all. However, there are some easy steps that every company can take to help ensure secure email chains and keep your workplace safe!

It is important for companies to implement an organization-wide email policy. This way, employees will know what to do if they discover an old employee's account that has not been closed properly or if they stumble upon a phishing email. One best practice includes closing former employees' accounts so that they cannot access them and forwarding correspondence to a current employee. Security awareness training is another effective method because it helps employees practice good security habits rather than relying on staff members to memorize all of the security protocols and procedures. Finally, organizations can send test emails to employees and ask them about their experiences with these emails so that staff are aware of common scams and how to prevent them.

Sign into Office 365 using a strong, unique password. Emails sent to you at home or locations where you do not have the necessary authentication (if available) can be vulnerable to being read by others. For example, a neighbor could use the Wi-Fi in your house to send an email to your account that reads your email. To protect your account from this scenario, change the "Outlook on the Web" sign-in options when you're at home.