Api olev grant funded evse – application form 13 11 15

OLEV GRANT FUNDED EVSE APPLICATION FORMS - DOMESTIC CUSTOMER GUIDANCE

& INSTALLATION INFORMATION

Overview API ELECTRICAL are accredited by the Office of Low Emission Vehicles (OLEV) to access the Electric Vehicle Homecharge Scheme (EVHS) to subsidise the cost of installing a residential electric vehicle charging station to owners/primary users of electric vehicles.

In order to successfully obtain the grant several items of information are required both by the installer and the prospective customer in support of the application.

This booklet is for customers to read and to fill out and send us the appropriate information to assist us with supplying an accurate quotation based on the confirmed information supplied to us. apielectrical.co.uk

apiev.com - call us: 07958 276 724 

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Process 1. Choose the situation (left) below that best represents your own circumstances 2. Please note what information we require from the corresponding list 3. Complete the applicable OLEV documents which can be found further in this document 4. Individually print off and fill in - then scan each page and send back to us.

5. Send as a group of attachments in a single email to: info@apielectrical.co.uk

Or please email us for advice if you have any problems in answering or understanding / completing the items covered.

Situation

Information required

You are the owner of the vehicle (either - purchase or finance) and the car is registered in your name

Vehicle order form (must include order reference, name and address) A receipt for the paid deposit Annex X – Completed by the applicant Annex Y – Completed by the applicant Annex Z – Completed by the applicant

The car is owned by the leasing company: You lease the car from them

The lease agreement form which must include the *REG, **VIN or expected delivery date and duration of lease Annex X – Completed by the applicant Annex Y – Completed by the applicant Annex J – Completed in full by the lease company

You are the primary user of a car either financed or purchased and registered in your employer’s name

Vehicle order form (must include order reference, name and address) A receipt for the paid deposit Annex X – Completed by the applicant Annex Y – Completed by the applicant Annex Z – Completed by the applicant Annex I – Complete in full by the employer

You are the primary user of a car that is leased by your employer. The lease company owns the car.

The lease agreement form which must include the *REG, **VIN or expected delivery date and duration of lease Annex X – Completed by the applicant Annex Y – Completed by the applicant Annex I – Complete in full by the employer Annex J – Completed in full by the lease company

The car is a Motability Scheme vehicle that has been purchased

Vehicle order form (must include order reference, name and address) Annex X – Completed by the applicant Annex Y – Completed by the applicant The ARN/Motability reference number

*REG – Vehicle REGistration number - **VIN – Vehicle Identification Number

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Appendix X - Installation Criteria: Please identify each of the criteria set out below. If you’re unsure or have any questions about these then please contact us.

1. Main Property Consumer Unit/Distribution Board The main property consumer unit/distribution board must be a modern unit containing Miniature Circuit Breakers (MCB’s), NOT rewirable fuses. At least one spare way is required for a new Miniature Circuit Breaker to be installed in a bank which isn’t RCD protected and we must be able to isolate the electricity supply for up to 2-hours.

If this criteria is not met, further costs will need to be quoted in order to install a new EV charging dedicated Distribution Board Does your property meet these criteria?

YES / NO 2. Earthing and Bonding Before any electrical work can be undertaken at a property, suitable Earthing and Bonding must be determined. There must be a green/ yellow cable of sufficient size bonded to the incoming gas, water and oil (if applicable) supplies. There must also be a sufficiently sized main earth cable leading from the primary consumer unit to the incoming supply fuse cut-out or an earth electrode (if applicable).

If this criteria is not met further costs and quotation are needed in order to upgrade the Earthing/Bonding to current BS7671 standards Does your property meet these criteria?

YES / NO 3. Charging Station Location The charging station must be located within 15m of the main property consumer unit/ distribution board and be wall mounted. The supply cable to the charging station must be able to be fixed externally to the property’s wall and not run underground at any point.

If further remedial work is needed, further costs will be incurred in order to cover additional time and cable costs Does your property meet these criteria?

YES / NO

By signing this document you agree that the proposed installation location and criteria meets the requirements detailed above. if any of the additional works detailed above are required, a specific quotation with further costs will be provided.

NAME:

SIGNATURE:

DATE:

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Appendix Y - MPAN The installation of an electric vehicle charging station must be registered with the Distribution Network Operator (DNO) after installation.

We are required to provide the Meter Point Administration Number (MPAN) for the electricity supply that the charge point is connected to.

This can be found on your electricity bill or requested from your electricity supplier. Sometimes this is shortened to the bottom (13 digit) row as shown below and to the right: Please complete MPAN fields below

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Appendix Z - Vehicle Identification Each vehicle in the United Kingdom is given a unique Vehicle Identification Number (VIN) and registration number (REG). The registration number can be changed (private plate) but the vehicle identification number remains fixed for the life of the vehicle. We require either of these identification numbers to process the application. These can be most easily found on the V5 document or vehicle order form.

*If your vehicle order form does not include the VIN or REG it must be requested from the dealership To Be Completed: Reg Number:

VIN Number:

 

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Appendix I – Letter template (for employers) The letter template below should be used in cases where an individual has been named by their employer as the primary user of an eligible electric vehicle. The text below should be included exactly as written, on company letter headed paper, and be signed by a company Director.

** IF THE COPY IS NOT WRITTEN VERBATIM IN THIS FORMAT IT WILL NOT BE ACCEPTED** Dear Sir/Madam, Please accept this letter as confirmation that:

[Vehicle Registration Number] ……………………………… is owned/leased by:……………………………………………………………………..[company name].

[Driver name] …………………………………………………………………… who resides at: [driver address] ………………………………………………………………………………………………………… ……………………………………………………………………………………………………………………………

has been allocated as the primary use driver by:

[company name] ………………………………………………………………………………………………………… for the above vehicle from [start date of use]…………………………………………….

[Driver name]……………………………………………………………………………. intends to claim for a domestic charge point under the Electric Vehicle Homecharge Scheme. The electric vehicle is a [make and model] …………………………………………………………………………………………………………

I understand that [Vehicle Registration Number] …………………………………………………

cannot be used by another employee to claim for a second domestic charge point within six months of [Driver name] ………………………………………………………… becoming the primary user.

If you need any further assistance please contact us on [contact details] ………………………………………………………………………………………………………………………………….

and we will be happy to help.

Yours sincerely, [company director signature]……………………………………………………………………………………………

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Appendix J – Letter of authority template for leasing companies The letter template below should be used in cases where someone leases an eligible electric vehicle and wishes to access the EVHS grant. The text below should be included on company letter headed paper.

Please ensure the customer name, address and the term of the lease and the date on which it started is included in the letter.

Where the vehicle has been ordered, but not yet delivered and the Vehicle Registration Number and V5C Document reference number may not be known, then the expected delivery date should be given in the letter, together with name and address details and the duration of the lease.

The leasing company or the driver may be contacted at a future date to confirm delivery and be asked to supply the missing details.

** IF THE COPY IS NOT WRITTEN VERBATIM IN THIS FORMAT IT WILL NOT BE ACCEPTED** Dear Sir/Madam, Please accept this letter as confirmation that [Vehicle Registration Number]…………………………

is owned by [company name]………………………………………………………………………………..

This vehicle is subject to a finance agreement between

[leasing company] …………………………………………………………………………………………… and [lessee]……………………………………………………………. [Driver name]

at [address] ……………………………………………………………………………………………………

……………………………………………………………………………………………………………………

is the allocated driver for the above vehicle:

[make and model]…………………………………………………………………………………………….

This lease commences from [date] ………………………………………………

for a period of [duration in months]……………………………………………..

The V5C Document Reference Number for this vehicle is:

[V5C Document Reference Number]……………………………………………………………………….

I understand that [Vehicle Registration Number]………………………………………………

cannot be used to claim for a second domestic charge point within six months of the vehicle delivery date or the charge point installation date, whichever is later.

If you need any further assistance please contact us on ………………………………………..[contact details] and we will be happy to help.

Yours sincerely,

[Company Director Signature]

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