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Shaping the Future of Education Through Technology summer 2017

| issue one



cetpa 2017 conference in pasadena


california data privacy registry


how edtech leadership can help through fiscally tough times

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c o n t e n t s Issue 1 EdTech | Summer 2017


a d v o c a c y

PRESIDENT’S MESSAGE cetpa continues to grow The EdTech Journal is the official publication of the California Educational Technology Professionals Association (CETPA). EdTech Journal is published twice a year as a service to our members and information technology managers across California’s K-12 and secondary education school systems. CETPA and the EdTech Journal assume no responsibility for the statements or opinions appearing in articles under an author’s name. The services of an attorney or accountant should be sought in legal and tax matters.


cetpa ramps up edtech advocacy efforts



57th annual cetpa




All copyrights and trademarks are property of their respective owners. Except where otherwise noted, content in the EdTech Journal is licensed under a Creative Commons Attribution 3.0 License.

f i s c a l

PUBLISHER California Educational Technology Professionals Association EDITOR Lisa Kopochinski ADVERTISING MANAGER Cici Trino Association Outsource Services (916) 990-9999

l e g a l


public and personal emails now subject to california public records act


how edtech leadership can help districts through fiscally tough times BY TONY BALDWIN


c u e

t h e

p r o f e s s i o n a l

14 If undeliverable, return to: 980 9th Street, 16th Floor, Suite 21 Sacramento, CA 95814

adopting and scaling a statewide data privacy registry BY STEVE CARR AND DANA GREENSPAN

v i e w


art is at the heart of creativity and innovation BY CATHY HUNT


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5 EdTech | Summer 2017


PAST PRESIDENT AARON BARNETT Moreno Valley Unified School District

PRESIDENT ELECT JULIE JUDD Ventura Unified School District

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TREASURER PETER SKIBITZKI Placer County Office of Education

SECRETARY BRIANNE FORD Irvine Unified School District

DIRECTORS AT LARGE JEREMY DAVIS Capistrano Unified School District

DAVID GOLDSMITH Hanford Elementary School District

ROLLAND KORNBLAU El Rancho Unified School District

TIM LANDECK Pajaro Valley Unified School District

LORRIE OWENS San Mateo County Office of Education

PHILIP SCRIVANO Simi Unified School District

STEVE THORNTON Menifee Union School District

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from our members. We invite our members to share events, best practices and reflections. As I know you are aware, the programs and initiatives that CETPA embarks on would not be possible without our executive director. Her thoughtful guidance, project Along with our amazing Executive Director, Andrea planning and communication skills have helped craft Bennett, we have now added a fantastic Director of each one of these initiatives and projects. Education and Events, Laurel Nava, and our Office and Membership Coordinator, Erica Cervantez. We CETPA BOARD also engage with trusted outside consultants to supWe have a very strong and coherent board that is dedport other operations such as our conference. icated to serving our membership. I am so honored The addition of staff will continue to provide CETPA to be working with such a committed and competent with the ability to grow and mature as an organization group of colleagues and friends. I look around at our to support and advocate for our membership. One board meetings and am impressed with the level of way that we are achieving this is to regularly survey expertise and the constructive dialogue and ideas our membership on topics such as our conference on how best to meet our strategic goals. Our annual session focus and shootouts. We are collecting data goals are enumerated on the CETPA website under from the mobile app and reviewing the effective- the “About” tab. ness of our social media presence on Facebook and Twitter. Angela Bratrud, who manages our CETPA I must give special recognition to Julie Judd, our cursocial media, is always looking for more content rent President-Elect, and Peter Skibitzki, our current Treasurer, who have spent countless hours managing our books, establishing procedures and researching options for our CETPA staff while building a foundation for CETPA to continue to mature and establish itself as a strong and vibrant organization. he CETPA Board and staff just completed our May meeting and I have to share my enthusiasm for where we are as an organization. Our staff is growing!


ste ve carr has served as the chief technology officer for the ventur a count y office of education for the l ast 12 ye ars . he manages a department that consists of educational technology specialists , applications , net work and systems , de vice support, and an oper ations te am , serving over 140,000 students and staff. he has been a board member of the california educational technology professional association

( cetpa )

for the l ast 12 ye ars and a

member of cetpa since 1998 and is currently serving as the president. he began his career in education as an

8 th gr ade american history te acher in the hueneme school distric t in 1982 . he will be retiring from vcoe af ter 35 ye ars in education . he can be re ached at stephen . carr @ cetpa . net.

CETPA continues to provide leadership and solutions for the K-12 community in so far as student data privacy goes. The partnership with Access for Learning (A4L) and Cambridge Public Schools has enabled us to have a centralized registry of districts and digital resources for the purpose of internal resource inventory, community transparency and calibration of these resources across the state. I want to personally thank Dana Greenspan, VCOE Ed Tech Specialist, for her steadfast commitment to the support of this program. Please see the article on student data privacy in this issue. Dana has written a story describing some of the steps taken to bring the California community on board with our California Student Privacy Alliance. I would also like to thank Mark Williams, our CETPA attorney from Fagen, Friedman, and Fullfrost, LLP, who has done so much to craft the state contract known as the California Student Data Privacy Agreement (CSDPA). We have launched the 11th CTO Mentor cohort with another enthusiastic group of mentees, mentors

Along with our amazing Executive Director, Andrea Bennett, we have now added a fantastic Director of Education and Events, Laurel Nava, and our Office and Membership Coordinator, Erica Cervantez. We also engage with trusted outside consultants to support other operations such as our conference. and instructors. As always, the behind the scenes work of the CTO Mentor Steering Committee that continues to refine and improve the quality of the program. CETPA has also just approved the 18th regional group from the Eastern Sierra. I am convinced that this is a natural outgrowth of the conference and the CTO Mentor cohorts networking. While this is very encouraging, while reviewing our Regional Group survey results, we have learned that there continue to be pockets of the state that are unaware continued on 8

7 EdTech | Summer 2017

president’s message

continued from 7

schools. Please be on the lookout for the survey in were pleased to see that not one of them succumbed your inbox this summer. to the phishing attack and more importantly they Our 57th Annual CETPA Conference will take reported the incident to our help desk and security place November 14-17 in Pasadena, California. We team per of the CEP directive. This is clear evidence K12HSN and CETPA have joined forces to help have an amazing list of keynotes that will engage and to us that the program was working. deliver a vast array of offerings through the Technical inspire. The Call for Speakers is now closed, and Another example of evidence is the great work that Assistance and Professional Development (TAPD) our breakout sessions promise to deliver timely and Oak Grove Elementary District is making toward program. There are face-to-face Cybersecurity boot- relevant content that other members and LEAs can posting their digital resources in the CSPA registry. camps and education programs and several online truly benefit from. We will offer some great featured They have posted contracts for 73 providers and trainings available, in addition to Network Funda- speakers, relevant shootouts, a full exhibitor show- 53 have signed the Exhibit E General Offer of Privacy, mentals and Wireless Networking workshops. Please case on Thursday, and end with nine holes of golf which allows any LEA to piggyback on their agreesee all the upcoming events by visiting our website at a local Pasadena venue. I would recommend that ment. This will save a great deal of time and resources you sign up early and book your accommodations as for both LEAs and providers. programs page at room blocks are filling up. The CETPA and Microsoft Strategic Alliance Finally, I observed last week more than 40 IT profes(CAMSA) has been in place for six years with more sionals taking advantage of a very engaging and eye REFLECTIONS than 375 LEAs participating. The program has genopening Cybersecurity Boot Camp put on at VCOE erated thousands of dollars in savings for California I was reflecting just this week on the impact that and taught by Aaron Barnett, Director of Information schools. With so much changing in the last few CETPA has had and three examples came to mind. Systems at Moreno Valley Unified (MVUSD), and years, we have an opportunity to revisit the program The first was a couple of weeks ago when the Google Derek Bergman, Network Manager at MVUSD. and expect to develop and deliver a critical survey Phishing attack occurred. VCOE had just launched Their passion for the topic was palpable. In fact, one to our membership, of CAMSA and non-CAMSA the Cybersecurity Education Program (CEP), one of the participants sent an email stating: “Thank you customers to determine the best way to shape and of the many offerings as part of the TAPD program, so much for putting the bootcamp together. In revise the program to serve the needs of California with about 100 VCOE end-users participating. We terms of content, cost, time requirements, location/ and underserved. The call for speakers is now closed and the gap for those who lack representation and the opportunity to benefit form regional group networking and collaboration.

logistics and pedagogical approach, it was exactly the kind of professional development, that we’ve been missing here at RSD. Hacking virtual machines for the whole day, a dream come true.” VENTURA COUNTY OFFICE OF EDUCATION

As my tenure with the Ventura County Office of Education ends, I would like to give both my administration and my TS department staff a great round of thanks and appreciation in allowing me time to commit to CETPA over the last 12 years. I have spent many hours away from the office, which has placed a burden on my staff to fill in where I was gone. I know not all LEAs are this generous, but VCOE has hopefully seen the benefit to both the organization and our state membership. n

The Cybersecurity bootcamp hosted on May 17 by the Ventura County Office of Education and led by Aaron Barnett, Director of Information Systems at Moreno Valley Unified (MVUSD), and Derek Bergman, Network Manager at MVUSD. It was a great success!

8 EdTech | Summer 2017





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its 57th year, the California Educational Technology Professionals Association is soaring to new heights in the EdTech community across California as it continues to grow at an exponential rate with new trends in technology on the rise in education. Dedicated to IT professionals and leaders in California schools and districts, this year marks an exceptional time for Education IT professionals to join the organization and participate in the 2017 conference.

An emphasis on professional development and change leadership in education have the memberbased non-profit association at the forefront of the industry as a leading force in driving change through technology in education. More than 1,200 participants and over 270 vendors are anticipated to attend this year’s conference and showcase that will be held November 14-17, at the Pasadena Convention Center, located at 300 E. Green St, Pasadena, California 91101. More information is on our website at

10 EdTech | Summer 2017

Our Opening keynote presenter is the famous Captain Scott Kelly, who captivated the world and seized the imagination of millions during his record-breaking voyage to space. He has paved the way for the future of space travel and exploration and CETPA looks forward to his edge of the seat inspirational insights. Captain Scott Kelly is known for his challenging discussions on dreaming big, pushing participants to test the status quo, and “choosing to do the hard things.” Our President’s Keynote is Tim Wu, author, policy advocate, and professor at Columbia Law School. Wu’s best known work is the development of Net Neutrality theory, but he also writes about private power, free speech, copyright and antitrust. We are looking forward to an insightful and informative talk with Professor Wu. We will have a lot of fun with our closing keynote, Dr. Eugenia Cheng. Dr. Cheng’s talk is titled “How To Bake Pi: Making Abstract Mathematics Palatable.” Yes, it will be fun! Dr. Cheng combines her love of math with her love of baking, music and juggling to offer an intriguing and inspiring message.

HANDS-ON LABS AND SESSIONS Thank you to all who submitted speaking sessions. We had so many great sessions and added more rooms this year to bring as much information to attendees as possible. Session topics include, but are not limited to, Leadership, Communication and Project Management strand; Student Data Privacy; New Technology; and Technology Integration in the Classroom. We will feature our popular Apple, Dell and Chromebooks labs and have added a fourth lab that will concentrate specifically on Cybersecurity. With sessions from Apple, Google, Microsoft and other experts, these labs are sure to be valuable and are included as part of the conference registration.

SHOOTOUTS CETPA is the founder of the Shootout style sessions where multiple vendors with competing products are each given a chance to present their best features. Each presentation is timed and the audience is polled to identify the best presentation. The four topics for each year’s shootouts are chosen based on the results of a conference survey sent to members. This year’s topics are: Wireless Projection/Imaging; 3D Printing; Cybersecurity Services; and Help Desk.

This event will also feature eight new startup companies from the Intel Accelerator Program that will participate in a special shootout called the Innovator’s Showcase on Thursday, November 16, 2017. They will also be a part of the Expo Hall.


SPECIAL EVENTS This year’s President’s Reception will be a very special event because we are honoring CETPA outgoing President Steve Carr, who is retiring from the CETPA Board of Directors, and retiring from the Ventura County Office of Education. Not only is Steve retiring from the CETPA Board of Directors, he is also retiring from the Ventura County Office of Education. Plans are being made now for our second annual poker tournament and we will have plenty of other games, music, and great food, so join us at the Westin Pasadena on Tuesday, November 14, 2017 after the day’s session end.


dynamic destination centered in beautiful Southern California, Pasadena is a city of discovery—from dining and shopping to theater and art galleries. Pasadena offers the business and recreational traveler a surprising combination of sophisticated charm, culture, history and fun.

CETPA will also host our third annual Student Innovator’s Showcase with many schools from Although Pasadena is best known as the host of the annual Tournament of Roses Parade and around California displaying their best work in inRose Bowl football game, the city also boasts numerous cultural amenities, fine restaurants and top retailers. novative uses of technology. We have had so much All this helps Pasadena live up to the true meaning of its name—the Crown of the Valley. interest this year and will be announcing an applicaThe city boasts a year-round Mediterranean climate; temperatures average 67 degrees in December to 89 tion process soon. degrees in August. With a population of approximately 140,000, Pasadena is located in San Gabriel County The popular TAPD training series offered by (10 miles northeast of Los Angeles) and is considered a prime cultural center. There is no shortage of local K12HSN and supported by CETPA will have a large attractions that include the following: room to offer a series of trainings. The session topics • Armory Center for the Arts include a three-part series on Technology Procure• California Institute of Technology ment Badging and Micro Certification; Wireless • Castle Green Essential; the CEP program, and more. • Carnegie Observatories The CETPA “Best Ever” Golf Tournament will be • Gamble House played at the Brookside Golf course and Country • City Hall • Kidspace Children’s Museum Club. The nine-hole, best ball play is a perfect way to • Norton Simon Museum wind down after a week of stimulating learning and • Old Pasadena networking. Lunch is included and there are prizes • Pacific Asia Museum for those with the best play. Drinks and appetizers • Pasadena Museum of History are offered after play, along with a raffle with even • Pasadena Museum of California Art more prizes. • Pasadena Playout • The Pasadena Symphony We are working on several other events so keep your eye on our listserv and website as more details come throughout the year! n

For more details on


all photos on this page by jamie pham

registering for the conference, sponsorship or speaking opportunities, please visit 11 EdTech | Summer 2017

Public and Personal Emails Now Subject to California Public Records Act: What’s Next?


by carlos villegas

March 2, 2017, the California Supreme Court unanimously held that writings by public employees and elected officials on personal accounts and devices about the conduct of public business may be subject to disclosure under the California Public Records Act (“CPRA”), (City of San Jose v. Superior Court of Santa Clara County [S218066, March 2, 2017]).

The City of San Jose court noted that technology is changing the fundamental concept of a public record: “Today, these tangible, if laborious, writing methods [of traditional records] have been enhanced by electronic communication. Email, text messages, and other electronic platforms permit writings to be prepared, exchanged, and stored more quickly and easily. However, the ease and immediacy of electronic communication have encouraged a commonplace tendency to share fleeting thoughts and random bits of information, with varying degrees of import, often to broad audiences. As a result, the line between an official communication and an electronic aside is now sometimes blurred.”

The decision expands the scope of public records requests beyond writings held by public agencies into the homes and smartphones of individual employees and elected officials. In response to public records requests, public agencies are now obligated to seek writings by public employees and elected officials in personal email accounts, smart phones, computers or by any other electronic means. In practice, the City of San Jose decision poses a variety of legal and logistical chalThe CPRA now follows public employees and elected officials beyond the walls lenges for public agencies. For example, at what point does a writing become a of the public agency and even beyond the tenure of their employment or term. “public record”? The court recognized that all public agencies and elected officials The City of San Jose decision reflects a trend in U.S. courts favoring disclosure of can create “public records” even if the writing occurs on the individual’s personal (i.e. non-public agency) account. However, the determination of whether a writpublic records irrespective of the location or form of the writing. ing is a “public record,” depends on the content of the writing and not its location. Overall, the City of San Jose decision is emblematic of a consistent attempt by the Writings must contain sufficient discussion of public agency business to qualify California courts to interpret the CPRA in a manner that ensures transparency as “public records.” Fleeting thoughts and expressions are not automatically pubin the people’s business and prevents public employees and elected officials from lic records simply because they were created and/or stored on a public agency hiding “sensitive, and potentially damning, discussions” on personal accounts and server or on an employee’s smartphone. devices. However, the City of San Jose decision underscores the inherent conflict between expanding open records requirements to include personal accounts and Understandably, this leaves considerable room for interpretation as “public technology devices and the potential for violating state constitutional privacy records” do not include “every piece of information the public may find interesting.” To this point, writings purely of a personal nature remain private and are not rights of public employees and elected officials. subject to the CPRA.

12 EdTech | Summer 2017

l e g a l Perhaps one of the largest—and as yet still unsettled—issues revolves around Finally, what should a local agency do if an employee or an official simply refuses how exactly public agencies should search for public records held by employees to participate in such a search, citing privacy rights? This question is particularly and elected officials on personal accounts and devices. important in California, which recently passed the California Electronic ComSince records held by public employees and elected officials are now considered munications Privacy Act (“CalECPA”). “retained” by the public agency what happens when a public agency receives a request for public records? The City of San Jose court recognized the inherent difficulty and potentially intrusive nature of obligating public agencies to search for public records on an employee or elected official’s personal account or private device.

Ultimately, following case law in state and federal courts and in an effort to minimize the impact on personal privacy, the court recommended that public agencies make a “reasonable effort” to locate public records on private accounts and develop corresponding policies. The court did not establish specific requirements for the protection of individual privacy rights with the understanding that these issues will be determined on a case-by-case basis.

CalECPA provides public employees stringent privacy protections from searches of their personal devices. Unfortunately, for now, these questions remain unanswered and public agencies are forced to engage in trial and error to develop best practices. What is next and what is the best way for public agencies to respond? As a first step, public agencies should seek to develop and/or revise policies to address the scope and impact of the City of San Jose decision. For example, public agencies can address the court’s decision in data retention, technology use, and records policies. Public agencies should also provide training to all employees and elected officials on the City of San Jose decision and on any resulting new policies. Generally, policies that require that public employees and elected officials use agency accounts to conduct agency business will help reduce the amount of public records on personal accounts and private devices. Notwithstanding, given the changing nature of electronic communications and the ever-growing expectations that employees will be available at all times, this is easier said than done.

Most importantly, the City of San Jose court provided a rough framework for the handling of public records requests for writings on personal accounts and devices. First, public agencies should present public records request to employees and elected officials addressed in the requests. The public agency may then rely on the individuals to search their own personal accounts and devices in response to the public records request provided that the public employee or elected official Moving forward, public agencies now need to go further than ever to ensure has been trained on how to discern public from private records. Public agencies transparency in the conduct of thee people’s business. n may then ask the public employees and elected officials to complete an affidavit or declaration confirming the search for responsive records and its results. Exactly, how are school districts going to retrieve, examine and organize data stored in dozens, if not hundreds, of personal devices and servers? And who will provide the expertise and budget for local agencies to conduct an effective and constitutionally compliant search?

l . carlos villegas is a partner in fagen friedman & fulfrost ’s los angeles , inl and empire and fresno offices . he represents and advises school distric ts in the are as of l abor and employment, governance , litigation and student issues . a sought af ter spe aker , he frequently presents to trustees and school administr ators across the state on the topic of the california public records ac t. he can be re ached at cvillegas @ f 3 l aw . com .

13 EdTech | Summer 2017

t h e

p r o f e s s i o n a l




alifornia was among the first states to pass student data privacy laws, AB1584, now Ed Code 49073.1, and SB 1177 (or SOPIPA), now California Business and Professions Code 22584. Over the past two years, local education agencies (LEAs) have struggled with compliance. Many LEAs lack the fiscal or human resources to vet resources, while others are unaware of the requirements. Those who are vetting digital resources often duplicates the efforts of others.

by ste ve carr and dana greenspan

In Spring 2016, VCOE was introduced to the Student Data Privacy Consortium (SDPC) and the Massachusetts Student Privacy Alliance (MSPA). The SDPC leverages the collaboration between schools, vendors and policy makers to provide practical solutions and resources, such as the MSPA. With the ability for any K-12 stakeholder to search the database, the MSPA enabled transparency, inventory control, and calibration of digital resources. Looking to expand the SDPC and create Alliances in other states, it was a win-win. Cambridge PS had been dealing with student data privacy contract compliance for over three years, and had developed a statewide registry to inventory applications and share their contractual status. These resources were exactly what LEAs in California were asking for.

As both a district, serving court and community, career education and special education students, and a regional service agency for 20 LEAs with 140,000 students in Ventura County, the Ventura County Office of Education (VCOE) has been directly supporting its LEAs through data privacy workshops It is important for the registry to be available to all and a countywide e-Safety Task Force since the laws California LEAs at no cost. It is also vital to have a voice on the SDPC, which meant paying the conwere passed. sortium fees to be a voting member. Since Steve was These laws placed an enormous burden on LEAs President-Elect of CETPA, we approached them to vet resources for privacy and ensure compliance. first and the Board accepted the offer to be a paid, Regardless of whether an LEA jumped onboard voting member of the SDPC, all while allowing any quickly to begin vetting resources and writing their California LEA—CETPA member or not—to own student data privacy agreements, whether an become part of the registry at no cost. LEA felt uncertain as to where to begin, the message Weekly calls ensued to get the California Student was loud and clear. Privacy Alliance (CSPA) up and running. To deOver and over again, LEAs asked for a registry of vetvelop training materials and to test site functionality, ted resources and a common contract so they could a few LEAs (including Cupertino Union and Irvine dig out from under the unintended consequences Unified) that had vetted a considerable number of of well-intentioned legislation and do what they do resources were selected for a pilot of the CSPA. best, which is educate children.

14 EdTech | Summer 2017

Coinciding with the readiness of the CSPA, VCOE gathered CETPA’s legal counsel, other key LEAs, and iKeepSafe to develop a statewide student data privacy agreement. Using deconstructed FERPA, COPPA, PPRA, HIPPA and AB 1584, SB 1177, and AB 1442 requirements, together with sample agreements, the team crafted the California Student Data Privacy Agreement (CSDPA). The CSDPA was further shared with additional LEAs for feedback and revision. At the November 2016 CETPA Annual Conference, providers were invited to a Meet and Speak session during which they were reintroduced to current federal and state privacy laws, and informed about the CSPA and CSDPA. The 75 providers in attendance were encouraged to review the CSDPA and provide feedback. Small, but key revisions based on feedback were made and the final CSDPA was shared with, and sanctioned by, the California Attorney General, PTAC, and Kathleen Styles, Chief Privacy Officer of the U.S. Department of Education, prior to its official release in January 2017. With the registry tool and statewide contract well underway, efforts began to focus on awareness and training. We knew a significant amount of outreach was necessary. In addition to facilitating five sessions at the CETPA Conference, VCOE shared these new tools with local IT directors at the monthly VCSTG meetings, with other County Office groups, and with the California County Superintendents Education Service Association’s (CCSESA’s) Technology and

Telecommunication Steering Committee (TTSC). We sought additional opportunities to reach out to groups outside the educational technology arena. We also delivered workshops to curriculum directors at the CISC Conference, to local business directors at a regional CASBO meeting, and to school leaders at Lead 3.0.

Providers have also shared that they find the CSDPA to be a balanced agreement highlighting the partnership between LEAs and providers to jointly protect student data privacy, and appreciate it’s not a onesided agreement tilted towards LEAs. The CSDPA allows providers to further identify unique business practices, such as being a single sign-on pass through between an LEA and a third-party application, or being located in a city that limits criminal background checks as required by Ed Code 49073.1. These special practices can be described within other exhibits of the CSDPA and eliminate need for adjusting or rewriting of the agreement.

With great acceptance and appreciation, LEAs began to request logins for the CSPA to begin uploading their resources and contracts. Following a strategic onboarding plan to first bring those LEAs with vetting underway, requests are acknowledged with an email and follow-up invitations to two-hour training Amazing progress has been made over the last year webinars. since CETPA became part of the SDPC. At that time, CSPA user accounts are approved when an LEA there were only three states with Alliances and now signs up for training on how to use and norm the there are nine, with another six states working on CSPA registry, together with an in-depth look at the common agreements. As of now, 46 providers have CSDPA. We’ve seen some LEAs jump on board im- have signed Exhibit E, yet with over 1,100 LEAs in mediately after training, while others choose to wait California, there is still work to do. During a recent for the contract renewal period later in the spring. SDPC meeting, Steve Smith shared that it takes leadIn the past four months since going live, nearly 50 LEAs have been trained, and there are another 30-plus waiting for training. During each webinar, LEAs continue to make excellent suggestions as how to make the CSPA more user friendly and valuable. We’d be remiss if we didn’t give a huge shout out to Steve Smith and Lisa Waters at Cambridge—the original SDPC school district— for turning these suggestions into functioning aspects of the CSPA. One example is the ability to search the database by contract type. Because the CSDPA offers the provider the opportunity to sign Exhibit E—the General Offer of Privacy Terms which essentially makes the CSDPA a piggy-backable agreement— we needed to be able to highlight which providers signed the Exhibit E. New search capabilities were added to allow an LEA to search by Agreement Type, in addition to existing district or application searches. Now, any subscribing LEA only needs to search for and cosign Exhibit E and the privacy component of their contract with that provider is complete.

ership, personnel, legal and organizational support to scale an Alliance. California LEAs are fortunate to have the leadership from CETPA and VCOE’s commitment to personnel. However, none of this could have been accomplished without partner with Fagen Friedman & Fulfrost (F3) and CETPA legal counsel, Mark Williams, and his ongoing dedication to students in leading the developing of the CSDPA as part of what Mark lovingly refers to as “digital barn raising.” Any state implementation requires personnel to have a successful model and we need to be sure that the work and commitment is present. The work of Dana Greenspan, VCOE’s educational technology specialist, cannot be understated as she has been much of the driving force behind this effort. Dana initiated the efforts for the e-Safety Task Force based on demand and interest from our district LEAs. She reached out directly to the district contacts and stayed in regular communications with them. She gathered and assembled the resources need to build the e-Safety website ( along with much of the background continued on 22

dana greenspan has served as an educational technology specialist at the ventur a count y office of education since 2007. in addition to assisting distric ts with str ategic technology pl anning and gr ant implementation , she has promoted digital citizenship throughout the

ste ve carr has served as the

count y and co - authored the ca

chief technology officer for

digital citizenship course , an online

the ventur a count y office of

course avail able free to all distric ts

education for the l ast 12 ye ars .

in california . as co - chair of the

he manages a department that

e - safet y task force , dana has guided

consists of educational technology

Provider feedback about the CSPA, and especially the CSDPA, have been exceptionally positive. When we first began to vet resources and seek ways to do this expeditiously and transparently, we were hearing and seeing the burden placed on LEAs.

local distric ts to de velop and

specialists , applications , net work

share resources and best pr ac tices

and systems , de vice support, and

that ensure compliance , all while

an oper ations te am , serving over

fostering innovative and safe

140,000 students and staff. he

le arning environments . recently, her

has been a board member of the

focus has been on privacy awareness ,

california educational technology

and she has been instrumental in

professional association ( cetpa )

Now, providers are sharing the burden placed on them as well. They too, lack the human and fiscal resources to vet the thousands of individual LEA agreements being sent their way. They appreciate being able to have a single agreement for all LEAs in California, and often ask if there’s a similar agreement for other states.

bringing the california student

for the l ast 12 ye ars and a member

privacy alliance , a statewide registry

of cetpa since 1998 and is currently

of digital resources to distric ts

serving as the president. he began his

throughout the state . she has

career in education as an 8 th gr ade

presented at cetpa , le ad 3.0 , nassp,

american history te acher in the

t & l live , and cue and authored

hueneme school distric t in 1982 .

se ver al articles on data privacy and

he will be retiring from vcoe af ter

awareness . dana can be re ached at

35 ye ars in education . he can be

dgreenspan @ vcoe . org .

re ached at stephen . carr @ cetpa . net.

a d v o c a c y

CETPA RAMPS UP EDTECH ADVOCACY EFFORTS by barret t snider and nick romley, capitol advisors group


ver the past several years, CETPA Additionally, CETPA has also started a statewide has ramped up advocacy efforts database and registry for districts to: around issues pertaining to educa1) review digital resources that have agreements; tion technology. We are pleased to say we have gained traction 2) inventory their digital resources; in several areas that are important to you and the 3) provide transparency to their community of children we serve. applications in use, and; One simply needs to watch recent news to under4) provide assistance around the adoption of stand the importance of prioritizing cyber security. materials that do not comply with legislation. CETPA has taken a lead role—in consultation with other organizations in the education technol- Below are two pieces of pending legislation we are ogy field—to create draft best practices, including tracking on cybersecurity issues that might be of training and implementation plans. This will help interest to you: establish a baseline framework to which districts and county offices of education (COEs) should adhere POSTSECONDARY regarding how best to protect their networks and EDUCATION REPORT: systems. CYBERSECURITY Along with a dynamic tool set that will be updated regularly, there is also a plethora of training materials and templates that will enable local education agencies (LEAs) to adopt and implement the framework. This will be shared through COEs and the CETPA organization.

1) cybersecurity training; 2) network fundamentals and; 3) wireless networking. CETPA will continue to advocate for educational technology professionals. n


CYBERSECURITY Recently, representatives from CETPA met with INTEGRATION CENTER

We have provided leadership by joining other national organizations such as Access for Learning (A4L). We have developed a California Student Data Privacy Agreement (CSDPA) with Mark Williams from F3. This CSDPA has been vetted and endorsed by the California Attorney General’s office, along with Kathleen Styles, the Chief Privacy Officer from the Federal Department of Education.

CETPA has partnered with K12HSN to provide professional development in:


Requests the Regents of the UC, the CSU Chancellor’s Office, the Chancellor’s Office of the California Community Colleges, and independent institutions CETPA is working to help districts understand and of higher education, to complete a report by January implement recently enacted Education and Business 1, 2019, on the current state of cybersecurity and code sections related to student data privacy legisla- training programs at their institutions. tion. (Recall the passage of AB 1584 – Buchanan, CALIFORNIA statutes of 2014.) representatives from the State Board of Education to push for greater coordination between CDE and publishers seeking state adoption of their materials. CETPA is asking the state to only approve technology materials for publishers that agree to meet current student data privacy laws.

Another piece of legislation pertinent to education technology is SCR 30 (Pan). This resolution recognizes the state’s need for improving the ongoing implementation and use of technology in schools, and the need to identify best practices for technology equipment upgrades.


barret t snider is a partner with the capitol advisors group and can be re ached at barret t @ capitol advisors . org .

Establishes the California Cybersecurity Integration Center (Cal-CSIC), requires it to develop a cybersecurity strategy for California, and the Director of Emergency Services to administer federal grant money for cybersecurity prevention measures. CETPA continues to push for additional resources for technology in schools. Years ago, funding was provided for the devices, infrastructure and training to administer the CAASPP. Many of the devices have reached end of life and need to be refreshed. CETPA has continued efforts, including conversations with policy makers in Sacramento, to build sources of ongoing funding for education technology in schools.

nick romle y is a legisl ative analyst with capitol advisors group and can be reached at nick@ capitoladvisors .org .

16 EdTech | Summer 2017

f i s c a l



ay you live in interesting times.

Over the past 20 years, we have learned nothing if not that districts are extremely creative and resilient when it comes to making educational lemonade from state, federal and local funding lemons. Until that time, there had been many years of relative stability in both the funding model and funding level for schools.

This apocryphal saying is often attributed as an ancient Chinese curse. While that source has not been historically documented, the point is easily taken. And we are living in very interesting fiscal times. The uncertainty around us has the potential to deliver a sea of change in many areas of our society, The funding declines—through most of the past and few places are more subject to these changes than 20 years—due to the trends of partial and deferred funding, declining enrollment, the loss of important the fiscal health and stability of our schools. funding mechanisms, such as developer fees and California’s K-20 public school system is undergoing timber allocations, in many areas were significant. significant changes—again. As we consider that we These cuts often compounded on one another so are in the “final” implementation year of California’s some districts saw funding diminish by 40 percent Local Control Funding Formula, we know that anaor more. Added together, these cuts created a twolysts are furiously digging through Governor Brown’s decade stretch where schools and districts learned recently-released California State Budget revisions to to be creative and efficient with available funding, find the most accurate implications to school funding. Simultaneously, the current uncertainty over but they also made it very difficult to keep up with the public education funding at the federal level is caus- need to provide adequate EdTech resources through ing a collective holding of breaths nationwide, and a time when accountability, standardized testing and here in California. Interesting times, indeed—but Ed assessments drove a real need for technological connectivity and access. Tech leadership can help.

So, how can EdTech leadership within a district help when bad funding news strikes? Well, in quite a few ways, it turns out. Here is a list of how those of us in the District Technology Director role can and have helped districts balance the educational imperative of providing adequate technology resources, while “doing more with less,” as the popular public education call to action implores. CREATE A LONG-TERM PLAN It is often said of school budgets that “there is always enough money for the district’s real priorities.” So, in order to help weather financially turbulent times, you need to work with district administrators to make your EdTech funding a priority in your district. The best way to make sure this prioritization of EdTech funding is not an annual debate, is to get district stakeholders together and put together a long-term (three years maximum for technology items, up to five years for academic goals) plan. continued on 18

17 EdTech | Summer 2017

f i s c a l fiscally tough times

continued from 17

This is a great way to get involved with your district leadership in priority-setting to insure adequate EdTech resources are in place to support stated academic targets. At the same time, you give yourself the chance to show your CBO, Superintendent and Curriculum Leaders your willingness to understand and engage such “day-to-day” topics as budget trends and curriculum adoptions and what can affect them, so they know you are scaling your support for EdTech spending to fit within sustainable levels. Long term plans are—unavoidably—significant endeavors, but once written, can stabilize budgeting for technology funding for multiple years, and can actually be stabilizing factors for district leadership. REPURPOSE EXISTING FUNDS Several years ago, while looking for creative solutions for funding gaps involving badly needed technology infrastructure improvements, it dawned on me that I could help the district I was working for (Cascade Union Elementary School District) to achieve a nontechnology goal, while freeing up funding to pay for a project, which was needed to solidify one of our campus Local Area Network.

it through another school year without expensive SAVE BIG BY USING repairs. The cost for a replacement bus was $145,000. REFURBISHED HARDWARE Repairing, upgrading and reusing devices business At the same time, I was facing a LAN improvement and community members no longer need can creproject with a cost of about $190,000. The district ate both an educational opportunity and a source of was supportive of the EdTech project, but needed the low-cost devices. cash to pay for the school bus. The result? A potential When we first decided to try this strategy, we found denial of my funding request. hardware available from local, state and federal govWorking creatively with the vendor (Development ernment agencies such as California Department of Group, Inc.), I was able to utilize an alternative fundFish and Wildlife, the U.S. Forest Service, and others. ing source (Cisco Capital, since we were utilizing While the hardware we received was standardized Cisco equipment as part of the LAN project). Cisco and free, it came to us requiring imaging and often Capital could not be utilized for the technology projtimes, repair, to be usable. ect, as part of it was to be paid for using E-rate funds, which did not allow for financing to be utilized. How- We also worked with an organization offering reever, we were able to qualify the bus purchase to be furbished PCs targeted for schools, provided from an eligible use of Cisco Capital funds, which left cash prisons offering rehabilitation and skill-building for available for the infrastructure project, so the district inmates. These PCs were also free and plentiful, but not standardized along brand names or configurawas able to achieve both goals. tion. Aside from the thrill of driving in to Folsom This kind of repurposing and creative approach Prison (yes, that Folsom Prison) in a school van to to funding can often solve what at first seem to be pick up 60 PCs, there were other disadvantages to insurmountable obstacles. this program.

SAVE MONEY REGIONALLY BY LEVERAGING ECONOMIES OF SCALE At both the multi-district and multi-state levels, school systems can cooperate and find savings by An urgent district need at the time was to acquire combining resources to provide solutions which a school bus, to replace an aging vehicle which the might be out of reach to individual districts. Transportation Director was sure would not make While working with Anderson Union High School District, we were just large enough to need full-service network administration and other IT services, which seemed beyond the ability of the budget to support. We looked around and saw that several smaller districts surrounding us were even less able to support funding for IT operations for themselves, though they could definitely benefit from receiving those professional services to support district and academic operations.

tony baldwin moved from corpor ate and tribal organiz ation it management in 1989, to educational technology in public school s . af ter serving 27 ye ars as a technologist, direc tor and edtech consultant for se ver al distric ts , tony now works as the senior direc tor of it for the association of california school administr ators . he can be re ached at tbaldwin @ acsa . org

18 EdTech | Summer 2017

We were able to seek out a vendor (School Tech Supply) that can deliver sufficient quantities of solidly-refurbished PCs, monitors, Chromebooks and other hardware, all with consistent brand and configuration standardization (Dell Optiplex PCs, for the most part). STS was even able to pre-image the PCs so they arrived ready to be deployed—and the units were all covered with a lifetime warranty, though the warranty service was rarely called upon! We realized we had found a sustainable solution, and utilized these services for several years until I retired. During this time, we were able to drive the annual cost per workstation down under $50 per year, per device. This was a savings of more than 60 percent of previous per-year device costs. One program, which was spawned by working with these vendors was, “Connect the Community,” where more than 350 families received free PCs (and specially-negotiated, low-cost internet connections at home) capable of connecting to the internet and running the same software the students were using in school, all in the first year of the program..

We were able to go to the neighboring districts—and by offering to provide the services those smaller districts needed on an affordable cost recovery pricing basis—we were able to bolster our Technology Services staff, and to provide those services at a cost less than they could have received them from elsewhere, while also building an IT department capable of BYOD AND STUDENT WIRELESS providing for our own needs. ACCESS In this way, we were able to positively affect our If you are ready to leverage the devices students district, as well as six neighboring districts. In these already own, with careful consideration of privacy, cases, technology became a bridge to improve the security, and logistical issues, there can be many benrelationship between the districts. This economy efits to your district EdTech plan.

of scale is a ready solution for those districts that are As we used E-rate funding and implemented WLAN open to collaboration and working together. services in districts I worked with over the years, we

were able to provide a robust WiFi signal before we could even consider 1:1 initiatives for devices. To start, we invited students to use their own devices. There were a few issues we did not see coming (device theft, Wi-Fi “trolls” in our parking lots once they saw we had public Wi-Fi in place, and more), but these were relatively easy to deal with. To start, we invited students to use their own devices. There were a few issues we did not see coming (device theft, Wi-Fi “trolls” in our parking lots once they saw we had public Wi-Fi in place, and more), but these were relatively easy to deal with. As a result, we were able to offer our educators a complete WiFi environment, with students using their own devices for educational purposes, where only a few weeks before, cell phones and student tablets had been nothing but problems. Eventually, we were able to negotiate very low rates for student wireless devices and services, which they could use both in and out of school. But the savings in the beginning were key to getting effective use of our WiFi investment from the outset.

LEVERAGING STUDENT EXPERIENCE At almost any grade level, students serve as technologists, professional developers, and technicians. It is and has been true for many years that our “digital natives” have much to offer in the way of assisting teachers and each other to gain proficiency and a comfort level using the sometimes-dizzying array of technology available in our classrooms today.

and included help with digitizing lesson plans, and training teachers on the use of everyday classroom technology tools such as scanners, printers, projectors, interactive white boards and more. We found the students were able to support educators in advancing their technology-based professional capacity in very meaningful ways. The students benefitted by learning valuable skills, and by serving as leaders in an important instructional area at the same time.

In one district a few years back, we created a “S.W.A.T.” (Students Working to Assist with Technology) team. This team of middle and high school students worked regular schedules, usually one or two periods, two to three days per week. The students split time assisting with traditional Help Desk duties like hardware and software repair, and also served as “coaches,” assigned to specific teachers for a month at a time. The Help Desk service was under the guidance of the senior technicians, and the coaching time was supervised by the technology director,

One success story I am especially fond of from this program is about one student who spent their junior and senior year in high school working with the “SWAT” team (we’ll call him Andrew). Not only did Andrew complete the program, and pick up valuable experience as a Help Desk technician, he also completed the school’s A+ and Cisco certification programs. He went on to college and eventually we hired him as a support technician in the district. After a few years working in IT, Andrew finished his educacontinued on 22

19 EdTech | Summer 2017

c u e

v i e w



learning. In the bigger picture, creativity is also related I would never suggest that clay, paint and cardboard should be replaced with screens and stylus: rather to resilience and survival. that it’s a mixed-media world. It should go without saying that all children are inherently creative. A particular pressure point in creative While photography is often an engaging entry confidence emerges for many at around 8 to 10 years, point for creativity on mobile devices, purposeful as a fear of failure—often the result of the increased lesson design can effectively link diverse materials, importance placed on the opinions of others—kicks processes, and ideas together with digital tools to in. The challenge for educators seems to lie not in produce rich learning experiences. producing creative kids, but in protecting, nurturing Multiple literacies are essential in developing a As educators, if one of our goals is to inspire and sup- and nourishing this very natural attribute. culture of innovation, meeting the needs of diport the development of future artists, scientists and The arts present opportunities for students to verse learners and supporting visual literacy in an entrepreneurs, then we need to nurture the creativity explore different ways of constructing knowledge, increasingly image-saturated world. By combining within students of all ages because this provides the celebrate multiple perspectives, rely on the imagina- traditional techniques with digital mediums, students foundation for the disciplines of technology, science, tion, leverage divergent thinking, harness interpretive can develop a rich “creative tool-box” and a flexible, art, etc. Importantly, in doing so we also teach our abilities, etc. These characteristics are fundamental to experimental and mixed-media approach that aligns children to be productive, happy human beings, able innovative capacity. with the needs of the 21st-century learner. to exercise control over a life living out their creative When I think back to my earliest teaching spaces, potential through a process of discovery. EXPLORING A access to digital technology was very limited and “TRA-DIGITAL” ARTS there was a very “separatist” mindset. My classes had AN ARTS-RICH EDUCATION EDUCATION to move out of the studio and book precious time in HAS BENEFITS FOR ALL Although students do have access to a range of media computer labs to gain access to “tethered” desktop STUDENTS for art-making, by the time our children hit second- machines. What this meant was that it was generally Students who are encouraged to think and act ary school age, it’s almost certainly a personal mobile only during Photoshop, research or word-processing creatively are often more open to new ideas, more device that is their most utilized creative tool. The tasks that “technology integration” occurred, and it willing to accept challenges and more readily connected camera is used to drive the production of rarely cross-pollinated our art-making. embark on a process of ‘finding out for themselves.’ original content, and it is social media that provides There are links to collaboration and problem-solving the strongest conduit towards an audience for this While there are still classrooms where mobile devices and the like are carefully guarded, used skills, as well as increased ownership over their own type of work. espite the plethora of research that expounds the benefits of an arts-rich education, in general our current educational paradigm does not reflect this importance. An obsession with data and standardization has resulted in a crowded curriculum, an emphasis on core subjects, and a culture where quantifying results often takes precedence over creativity and self-expression.

20 EdTech | Summer 2017

only after the desks have been wiped down and the students seated, we are moving beyond this narrow paradigm. In forward-thinking visual arts courses around the world, mobile devices now permeate the classroom environment and there is fluid movement between apps, watercolor and wonder. These “tactile and techy” studio spaces prove that a curriculum filled with hybridity best reflect messy, hands-on approaches to learning that are so familiar to artists, and effectively leverages the non-linear nature of the creative process.

The recent discovery of 42,000-year-old cave paintings in Spain is revolutionizing our view of humanity. In an age where survival was a daily struggle for the Neanderthals, these ancient images represent some of the earliest evidence of our innate and pressing desire and capacity to make art.


In advocating for arts-rich learning experiences to be purposefully included in schools, I often refer to the Dr. Elliot Eisner’s wonderful resource, “10 Lessons the Arts Teach.” These points represent an incredibly articulate way of exploring the tangible benefits Perhaps, these pictures could also represent a poi- of making, and perhaps another tool to cement the gnant opportunity to consider the relationships notion that the arts shouldn’t be an optional extra or an afterthought within our curriculum. between creativity and environment. Paradoxically, despite an almost worldwide trend toward fewer specialist art teachers in schools, and lower numbers of students in arts classes, these declining numbers sit alongside an ever-increasing drive toward fostering innovation and increasing creativity in schools. n this article was reprinted from the spring

2017 issue of oncue journal by permission .

cathy hunt is a well- known advocate for the cre ative integr ation of technology in


I’m fortunate to step into classrooms across the world, and in many countries there is a trend towards fewer specialist art teachers in schools, and lower All classrooms should foster a sense of possibility. numbers of students enrolling in arts classes. There is an obvious advantage in access to terrific Despite the frequency of student image production, tools, but it’s most important that a creative space is it takes an art teacher just a glance toward the camera ready for action, and feels prepared for transforma- roll on a student iPad or phone to see that opportution and change. An environment that allows for nities for teaching and learning abound! In studying a flow between disciplines, that can supports indi- visual language, and as an exploration of the elements vidual and collaborative making, and delivers a sense of art and design, the student’s own photographic of ownership should be the goal. work presents a powerful starting point. Within and beyond the site, students need to feel that what they are making matters. In so many ways this is connected not just to the relationships between teachers and students, but in being encouraged to find audiences for their work.

Artists have traditionally been at the forefront of technology, exploring the camera obscura, alchemists chasing the perfect blue, and avid explorers of new technology.

education , de veloping ground bre aking progr ams for students around the world that combine hands - on , tac tile and coll abor ative ways of working with mobile de vices . hunt is an apple distinguished educator currently serving on the advisory board for the asia - pacific region . recent accol ades include the 2016 international societ y of technology in education ( iste ) mobile le arning innovation award , t wo digital innovation in le arning award honour able mentions from edsurge / digital promise and


century le arning international’s te acher of the ye ar finalist. her ibook , ‘ more ipad art ’ al so won best non - fic tion and best reference title at the iba awards in nashville , tenn . ple ase visit w w w . ipadartroom . com .

21 EdTech | Summer 2017





adopting and scaling a statewide data privacy registry

continued from 15

material for the CSDPA development. Dana has an amazing ability to not only sense what is needed, but she delivers the resources in a clear, concise and accessible format. It was her idea to bring LEAs into the CSPA in a strategic, thoughtful manner so as to normalize the applications that are being uploaded and populate the registry with good information. She has developed a step-by-step “on-boarding guide” that can be found on our website (http://cetpa. net/CETPA/Programs/Student_Data_Privacy/ Student_Data_privacy.aspx) so that LEAs can refer back to the document following our webinars.

AERIES SOFTWARE, INC. (888) 487-7555 front Cover EXTRON (800) 633-9876 FORTINET (714) 907-6751

HAPARA (650) 463-6975 Dana has received and responded to hundreds if not

thousands of emails from LEAs, vendors and other policy leaders. She has earned the trust and respect of INFINITY COMMUNICATIONS & all of those around her a truly deserves recognition CONSULTING (661) 716-1840 for any success we may have had. It will take leveraging organizational support from CETPA to support LEAs as they adopt a new methodology and assure LEAs and providers are adhering to the new legislation. The CETPA Board and staff recognize the importance of this work and has made it a priority. A newly created Student Data Privacy webpage can be found on Housed with current information on student data privacy, this site represents a dynamic resource for LEAs. CETPA now has 18 regional groups around the state, and this model extends the annual CETPA Conference with training and supporting for its LEAs. As we continue to speak at various conferences around the state, CETPA and VCOE are reaching out to other counties via CCSESA’s TTSC and sees other County Offices of Education supporting their LEAs in these efforts. Over the next year, we expect to see continued growth in the use of the CSPA, more providers signing the CSDPA and Exhibit E, new functionality in the CSPA, and new states coming on board with their own Alliances. Current SDPC projects being discussed are data mapping resources, and cross application monitoring of data. Adding application types to grade level and content areas will enable teachers to better search for resources and identify similar vetted resources already in use in their LEA or neighboring communities. We anticipate new users will bring great new ideas to improve the function of the site, and look forward to another exciting year of exponential growth as LEAs and providers work together to protect student data privacy. n

22 EdTech | Summer 2017


how edtech leadership can help districts through fiscally tough times

continued from 19

tion and is now a teacher. He teaches in a wonderful In the final analysis, the opportunities to plan for multi-disciplinary industrial arts program for 9th to budget uncertainties abound, and are limited only by your willingness to work creatively with your 12th graders. district leadership to understand the unique budget IT ALL ADDS UP TO SAVINGS and other fiscal pressures. These efforts can be real Any of the strategies outlined in the article can be relevance builders for your EdTech leadership to utilized, or you can use tried and true budget stretch- gain trust and help your district through difficult ers such as local bond measures to help with facilities years, and the end result can be vastly improved and core infrastructure projects. E-rate can still help relationships among district leadership, and more build and maintain your infrastructure and Wi-Fi technology access for students. n environment, or you can take advantage of purchasing contracts to save money and simplify your RFP process, or even find the grant opportunities which still do exist and can provide needed funding.



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CETPA - EdTech Journal - Summer 2017  

CETPA - EdTech Journal - Summer 2017

CETPA - EdTech Journal - Summer 2017  

CETPA - EdTech Journal - Summer 2017