Wellness Brochure

wellness WELCOME TO

WELCOME TO

wellness

The last few years have shown us that people value their time, health and well-being differently than ever before. Data from surveys conducted since 2021 indicate at least 50% of people now consider wellness their top priority, and are planning to spend more time invest more resources year over year - reinforcing that the pursuit of wellness is a journey which doesn’t stop when we head to work or step into an event It makes sense, then, that today’s event guests are more discerning when choosing to travel, and to and which events they attend Guests expect interactive, sustainable, and innovative experiences, fulfilling human connection, schedules considerate of wellbeing and lifestyle, and inclusive, accessible spaces

As mental health and self-care take to the forefront of conversations, we start to see the levels of high-stress, anxiety, poor physical health and burnout so many are facing.

In order to create the perfect experience for clients, event professionals are sacrificing their own health and wellness for the sake of the show or career. Nearly half of all event professionals say they have felt ‘burnt out’ in their position, with 70% feeling their role causes consistent high stress levels Together with the demand for more events, this pattern is unsustainable.

However, this wave of change has brought about a collective desire to balance priorities with intent, manage our wellness and connect more deeply with one another more than ever before

This is an exciting time to reevaluate the possibilities of organizing events with wellness as a priority Opportunities to improve the guest and staff experience abound, and the data shows a positive response and return on experiencebefore, during and after the event.

Planning with wellness requires an understanding of the dimensions of wellness and how to apply them to each aspect of your program. This guide was

designed to give you an introduction to the components of wellness and a few ideas and resources to get started

We hope you discover something valuable on your journey with us today and learn how to take action by incorporating wellness into your daily life, work and events. Together, we can make an impact that will lead into a healthier, happier future.

Nelly & Emily

Registered Nurses & Co-Founders Any1Health

RETURN ON Experience

ENGAGEMENT CONNECTION

FOCUS

Wellness-forward programs create engagement through unique and interactive experiences, more deeply connecting guests with the event’s theme and purpose

By reducing stress, promoting active mindfulnes, and positive social interactions, guest’s mental clarity, retention and ability to focus on the event's content is improved

HEALTH

A safe and secure environment considerate of physical health needs promotes well-being, improves engagement, time spent onsite, and overall perception of care and concern for guests

ENERGY ENJOYMENT

Engaging experiences that foster connection, creativity and knowledge target brain chemistry which helps build meaningful relationships, create ‘feel good’ memories and positive associations

Intentionally-designed activities, nutritious meals, wellness resources and realistic schedules result in higher, more sustained energy and excitement levels

Purposefully designed events create a positive experience that fulfill many aspects of personal wellness and result in more positive feedback, higher future attendance rates and better achievement of purpose

WELLNESS in numbers

EVENTS

Percent increase in wellnessrelated spending across organizations since 2020 64%

Percent of organizers who have included at least one wellness activity

50% of people consider wellness a top priority

63%

$450B is spent annually on wellness services and products in the US

ATTENDEES

Have a strong interest in wellness-focused activities and services

82% Actively participate in wellness activities when offered

70%

60% Prefer healthier F&B choices that include a variety of dietary preferences

PROFESSIONALS

77%

feel the industry needs to do more to support their health and well-being

70%

report anxiety, burnout or high stress from their job post-COVID

“Forward-facing professionals are looking beyond a commoditized approach to wellness and gravitating to an integrative approach, where wellness and mental health are baked into every aspect of a gathering”

-MPI

Client Testimonial

PLANNING FOR wellness

CREATE SPACE

Allow space and time to mimic patterns of daily life to lower stress and encourage natural socialization. Consider exercise classes, healthy activities, longer lunch times, work cafe, designated mindfulness or unplugged zones, focus booths, local learning opportunities or an after-hours snack bar.

ENGAGE THE SENSES

Thoughtfully affect all five senses to add interest, pique curiosity and set a mood. Lighting to match circadian rhythms, unique F&B choices and experiences, calming aromatherapy, textiles in seating and lounge areas, intentional sound choices, and color palettes used in strategic locations and times.

TARGET NEUROTRANSMITTERS

Serotonin, Oxytocin, Dopamine, and Endorphins are brain chemicals that drive behavior and are affected by our environment, mood and activities. Give a boost of confidence, moments of connection, energizing problem-solving or feelgood memories by crafting programs with experiences that target each transmitter!

CHAMPION ACCESSIBILITY

Provide accessible space and activities open to all. Activities and fitness programs should be available for all levels and abilities, and tailored to your group. Offering prayer and quiet sensory rooms, remote audio options, health considerations, varied seating choices, an appealing culinary variety, nonalcoholic cocktails, etc. will help guests feel they can be themselves when participating.

BE HOLISTIC

Wellness doesn’t stop at one class. From pre-arrival to the flight home, wellness touches each activity of your program. By planning with wellness as the priority, you ’ re designing a human-centered event that better meets objectives while driving engagement and enjoyment.

IDEAS FORwellness

BE MINDFUL

Live sessions

• In-app prompts

• Designated mindfulness area wi ANC headphones and guided meditations

• Low-stimulation qui areas

• Mindful minutes before sessions

• Active listening practi

Interactive reflection & feedback

• Coloring books

GET MOVING

• Little library

• Mindfulness p cards

• Daily ‘retreats’

• Gratitude wall

Expert-led stretch breaks between sessions

• In-app activity prompts

• Wellness or fitness challenge

• Active team-building activities

• Experiences based on local culture

• Gamified walking paths and exhibition floors

REJUVENATE

• Stability ball seats, treadmill or stationary bike ‘seats’ in speaker rooms

Energizer breaks between sessions

• Comedic routines or laughter therapists

• Reduce alcohol focus

• IV vitamin hydration drips

• Infused water and tea stations

• Compression or cryotherapy mini sessions

•

Intentional color design

• Aromatherapy with citrus or mint

• Unique and varied music

MAKE CONNECTIONS

Interactive classes like art, floral design or woodworking

• Gamification of experiences

• Local history, food & cultural tours

•

• Health & wellness sessions like CPR, first aid, or nutrition

Connection ambassadors for newcomers

• Unstructured networking spaces and times

• Unique audience configurations and seating

NOURISH

Local specialties with a healthier twist

• Mocktail bar

• Fro-yo, juice or smoothie creation stations

• Snack stations throughout the venue

• Culinary-based excursions

• Interactive menus

• Posted nutrition and ingredient details

• Local vendor spotlights

STAY HEALTHY

First aid station or onsite medical care

• Pharmacy vending machine

• On-call nurse hotline

•

• List of nearby medical facilities

Telehealth

• Mental health resources and spaces

• Health and wellness tips throughout venue

• Handwashing signage

• Public health monitoring

• Get Well kits

PROGRAMTraditional

7:15 8:00 a.m. Welcome Breakfast

Continental pastries and traditional food, with few plant-based options Typically high-fat and high-carb, leading to blood sugar and energy crashes

8:15 9:15 a m

General Session

Long housekeeping talks prior to meaningful information drains energy levels and connection opportunities

9:30 10:45 a.m. A Session

The average attention span for a session is under 30 minutes, less if seated in dimly lit areas with no audience engagement

11:00 a m 12:15 p m B Session

This scheduling forces a choice between a rushed or skipped lunch and session attendance Consequences might include poor focus, lack of opportunity to learn and network, dehydration and fatigue

11:30 a.m. 1:30 p.m. Luncheon

May not include a variety for dietary needs and health-conscious guests Seating may not be conducive to the needs of guest - whether for catching up on work or networking, and time may be insufficient to include both a break and a meal

12:30 1:45 p m C Session

After-lunch sessions should be energizing and engaging They don’t often include physical movement or consider lighting and mood, leading many to nod off

2:00 3:15 p.m.

D Session

Ensure variety in sessions and environments Be sure to include adequate time for brain breaks, movement and interaction

3:30 4:45 p m E Session

Little time is left for guests to attend to other needs, be it work, family calls or self-care - this leads to burnout and poor engagement Consider combining opportunities with creative choices and spaces designated for wellness

5:00 6:00 p.m. Annual

Business Meeting

Rather than stirring excitement and collaboration, important meetings at end of day often fall short of their goals due to timing Consider integrating into an activity or scheduling at a higher energy time of day

6:30 8:00 p m Dinner

Meals often include only one option for plant-based or allergen menus Cut cost by offering a variety dishes that include a wide range of tastes and provide dietary information in advance

7:30 9:00 p.m. Celebration

Alcohol tends to take center stage, isolating some guests and leaving others at less than 100% the following day Many activities are not sensory-friendly or suitable for a wide range of needs and abilities

Wellness

PROGRAM

7:00-8:00am -MorningMovementSessions

Getyourenergyfloweringduringthesefun30-minuteworkouts Alllevelsand abilitieswelcomeandnotwosessionsarethesame!

8:00-9:15 am Breakfast&GeneralSession

Deliciousbreakfastoptionswithsomethingforeveryoneasyoueatandlistenin ontoday’sgeneralsession

9:30 10:45a.m. ASession

Don’tforgettocheckoutourone-minutewellnesstipspostedenroutetoyour nextsession

11:00a.m. 12:15p.m. BSession

Readyforastretch?Eachsessionendswitha2-minuteguidedstretchand features‘walking’seatsandballchairsinadditiontoregularseating

11:30am 1:30pm

Luncheon&Rejuvenation

Enjoylocalcuisineaswellasfavoritesatourcafe Withfocuspodstoworkor tablesconnectwithfriends,thereissomethingforeveryone.Beforeorafter,stop bytheWellnessLoungetosoothetiredlegs,boostbrainpowerandcooloffwith wellnesstherapies

12:30 1:45p.m. CSessions

Beatpost-lunchfatiguewiththishigh-energy,gameshow-stylesessionwhere you ’rethelivestudioaudience

2:00 3:15p.m. DSessions

Createapainting,learnCPR,orpracticeself-defensemoveswithourfeatured learning&networkingsessions Bringtheteamorpairbuyer/supplierforadded fun!

3:30 4:45pm ESessions

Don’tmissthisopportunitytocollaborateanddevelopsolutionswiththis engaging,rotatingseatsession

5:00 6:00pm

AnnualBusinessMeeting&Relaxation

Openingwitha5minutemindfulexercisetohelpyoureflectontheday 15 minutemassagestosoothetightmusclesandhelpyouprepfortonight’s festivitiesavailableintheWellnessLounge

6:30 8:00p.m. Dinner&MindfulMoments

Beforeorafterdinner,stopbytheWellnessCenterfor20-minuteguided meditationsessionstohelpyouunwindandsetyourintentionfortomorrow

7:30 9:00pm Celebration

Enjoylightrefreshmentsanddrinksontherooftopterracewhilewatchingthe fireworksshow Featuringhandcraftednon-alcoholicmixersandseasonal cocktails

*QuietLounge:Feelingoverwhelmedorneedamindfulmoment?Headintoaquiet,calming oasisonLevel1bythecafe Open6AM-6PMdaily

**FirstAid:Haveaheadache,wantabandageorneedtoseeanurse?Theclinicislocated oppositethecafeonLevel1 Open6AM-6PMdaily

FACTS ABOUTwellness

B I O P H I L I C D E S I G N

Spaces designed using elements of nature increase positive emotion, lower stress levels, and can even improve immune health. Placing trees, plants, flowers and water features indoors can elicit these responses.

I N

C O L O R & L I G H T

Colors can instantly set a mood, convey an emotion, invoked a physiological reaction, or inspire people to take action. Likewise, lighting from rooms, the outdoors and screens affect brain chemistry, mood, and even sleep cycle. Research color and lighting charts to help you set the tone and infuse energy, relaxation or focus in your spaces

Known as chemical messengers, neurotransmitters regulate our body and behavior. Dopamine - Essential for alertness, memory and learning. sense excitement and reward. Increased through physical activity and positive reinforcement. Endorphins - Inhibit pain signals and create feelings of pleasure. Laughter, exercise and appetizing food release endorphins. Serotonin - Regulates mood, behavior, sleep and memory Exposure to nature, sunlight, and healthy foods increase serotonin naturally. Oxytocin - Increases feelings of closeness, trust and relaxation to foster connections. Increased through exercise, touch, and positive social interactions.

Other transmitters are used for restful sleep, mitigating stress hormones, and more.

In just 1-2 hours, unhealthy meals create fatigue, ‘brain fog‘, irritability and digestive changes. In 2-3 days, inflammation occurs in the gut and brain Pair healthy fats, proteins and carbs for more sustained energy, a healthier mind and body

S T R E S S & S L E E P

High stress levels and lack of sleep cause inflammatory hormones like cortisol to be released resulting in lower productivity, irritability, anxiety, loss of focus, behavior changes, increased pain, and poor coordination. Over time, heart health, physical condition and cognitive function are negatively affected, and the risk of disease greatly increased.

MARKETS FORwellness

In addition to events, wellness experiences are a great match for other market areas looking to demonstrate a commitment to well-being

Sponsored Wellness Experiences

• Brand Activations

• Promotions

• Sponsored Wellness & Fitness Challenges

• VIP Event Perks

Wellness Days

• Team Building

• Executive Perks

• Health & Wellness Screenings

• Education

• Office Events

• Special Occasions

• Spa & Wellness Rewards

• Team Competitions

• Employee Recognition

• Event Raffles

• Association Events

RESOURCES FOR wellness

GLOBAL WELLNESS INSTITUTE

The Global Wellness Institute (GWI) mission is to “ empower wellness worldwide by educating public and private sectors about preventative health and wellness”. Learn about each wellness dimension and access scientific research on their site.

GENSLER

Learn from this design firm that describes their work as“[a] humancentered design approach, we create spaces that promote wellness at all scales with strategies that embrace biophilia, promote physical movement, support mental health and well-being, and foster inclusion

MENTAL HEALTH

Groups like Mental Health First Aid, the WellBeing Trust, National Alliance on Mental Illness and Mental Health America all have resources for individuals, employees and employers on managing mental health wellness.

NEURODIVERSITY

The World Economic Forum’s Growth Summit includes information, research and resources for neurodiversity inclusion. The Neurodiversity Network also has resources and information for employers on accessibility and inclusion.

PCMA & MPI

Read stories, anecdotes and see survey data from industry associations PCMA and MPI about meeting organizers, attendees, health and wellness

WELLNESS MARKET TRENDS

Global firm McKinsey has data on the Global and US-market trends for health and wellness in their 2021 and 2022 reports

Let’s Work Together!

Our mission is to provide modern healthcare solutions and wellness services that nurture well-being and create memorable event experiences. Each event is crafted just for you and administered by our experienced, professional medical team - the possibilities are endless! We’re proud to be the industry leader in event health and wellness services with 100% satisfaction from our clients.