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OURMISSION The Barbados Family Planning Association dedicates itself to the achievements of a better quality of life for Barbadians through the promotion and provision of Sexual and Reproductive Health, Family Planning, Family Life Education and related services.


Barbados Family Planning Association

56th Annual Report 2010


The Barbados Family Planning Association

Contents:

4


Board of Directors

7

President’s Message

9

Executive Director’s Message

11

Overview 15 Medical & Clinical Services

17

Youth Services

25

Plant, Equipment & Furniture

29

Finance 31 Leadership 37

38

Auditor’s Report

40

Statement of Financial Position

42

Statement of Financial Position …continued

43

Statement of Comprehensive Income, Expenses & Changes in Undesignated Fund Balance

44

Statement of Comprehensive Income, Expenses and Changes in Undesignated Fund Balance …continued

45

Statement of Functional Expenses

46

Statement of Cash Flows

47

Notes to Financial Statements

48

Reconciliation to Annual Report

62

56th Annual Report 2010

Financial Statements

5


6

The Barbados Family Planning Association


BARBADOS FAMILY PLANNING ASSOCIATION

Board Of Directors

For The Period 2008 – 2011 (Quorum 6)

President Mr. Jefferson Kirton 1st Vice President Dr. Opal Gibson 2nd Vice President Mr. Barton Green, JP 3rd Vice President Mr. Keith Seale Honorary Treasurer Rev. Hughson Inniss, JP Public Relations Officer Mr. David Harper Honorary Secretary Three Floor Members Mrs. Patricia Wickham Professor Christine Barrow Dr. Geoffrey LaFond

EX OFFICIO

56th Annual Report 2010

Mr. Walter Alleyne Pharmaceutical Association Dr. Elizabeth Ferdinand Ministry of Health Rev. Hughson Inniss, JP Ministry of Education Miss LaToya Cadogan-Williams Youth Advocacy Movement (YAM) Mrs. Esther Bayley-Smith Child Care Board Miss Rhonda Blackman National Council of Parent Teachers Association Dr. Na Tisha Robinson Barbados Association of Medical Practitioners Miss Beverly Bynoe Barbados Nurses Association Miss Ruth Phillips Barbados Workers’ Union Barbados Youth Development Council Miss Rose-Ann Vaughn Barbados Council for the Disabled Mr. Hashim Degia National Men’s Health Association

7


“Barbadians have all benefited from the many

The Barbados Family Planning Association

services we have offered over the years.�

8


President’s Message mr. jefferson kirton, president, bfpa

The Barbados Family Planning Association (BFPA) is regarded as one of the foremost health non-governmental organizations in Barbados today. With 57 years of service to the Barbadian Community in the area of Sexual and Reproductive Health it has more than justified the confidence reposed in it by successive administrations and the public at large throughout this extended period of public service.

The vision of our founding fathers was sufficiently flexible to permit the Association to maintain its relevance in this ever changing Society. With services ranging from anti-natal clinics, men’s health clinic and in recent times emphasis on the general practice clinic, the BFPA continues to cater to the needs of a wide cross section of society with a range of services which are highly subsidized by Government and the International Planned Parenthood Federation (IPPF). Though subsidized, these services have retained an enviable quality. We are pleased as a Board of Directors to carry on the good work of those who have gone before, and we are committed to continuing the good work in sexual and reproductive services so desperately needed in our Society in these very challenging times. I believe that we have survived this long because we hold the view that everyone is entitled to sexual and reproductive health services regardless of their ability to pay. Because of the prevailing economic situation across the world efforts must be made to protect the vulnerable, underserved and marginalized. In addition, it is evident that more and more persons are leaning towards the services of the Association because of the quality of service and the affordability of the subsidized fees. We feel a strong commitment to work in partnership with Governments in the health and wellness of its citizens thus easing the strain on the health purse while discharging the mandate of the organization.

We further pledge to intensify our efforts at making the BFPA a more sustainable organization as we fight to survive in this era of unprecedented economic turbulence in the life of the organization.

Board of Directors In my years as President of this Association, the Board has never been faced with such major challenges to keep the Association on its feet. The Board has been called upon more often than not to make policy decisions to ensure the viability of the Association. I wish to thank all my Board members for their dedication and commitment to the continued development of the Association which in turn translates into a quality service to a deserving public. As the leader of any organization would agree, the support of its Board is paramount in moving any Association forward. During the past year the Board lost a stalwart in Mr. Erskine Callender who has made a tremendous contribution to the development of this Association. In his last year, because of his sickness, he was not able to attend formal meetings, but was still a source of inspiration and guidance to this President. It is within this context that I have determined that the President’s Award this year will be presented, posthumously, to Mr. Erskine Callender for his years of service and tremendous support for the Association. Mr. Callender’s view that all of our services must be made accessible to all of our people regardless of their ability to pay was in keeping with the mandate of the family planning philosophy locally, regionally and internationally. On behalf of the Board, I wish to pay our deepest respect to this gentleman for his service rendered.

56th Annual Report 2010

In 1954, a group of men and women were convinced that something had to be done to assist Barbadians in determining the number and spacing of births per family. It is projected that had the island continued without this intervention, Barbados would have been faced with the daunting task of catering to the needs of a population in excess of the capability of its land mass to accommodate.

9


The Way Forward The Association must seek to attract funding from Corporate Barbados on a consistent basis if it is to survive. The public continues to believe that this Association is an arm of Government and has tended not to include it in its preferences for support. I must tell you that this is far from the truth and the Association is holding out to you for urgently needed support. Barbadians have all benefited from the many services we have offered over the years.

The Barbados Family Planning Association

Government has also benefited from the work we have done over the years.

10

We invite Corporate Barbados to come on board to assist us in this ongoing battle to help Barbadians at all levels of society to enjoy the best sexual and reproductive health possible. After all, a healthy employee makes a most healthy and productive worker. We have a dedicated staff which has had to take the brunt of this reduced revenue over the past couple of years. While we are grateful to them for their patience over the years, we cannot expect that to continue indefinitely. We hope that in the immediate future we would be able to show to them our gratitude, for they too, have shown tremendous depth of support for this Barbados Family Planning Association and Barbados generally.


Executive Director’s Message mr. george s. griffith, scm, ms, jp

I have long heard it said that “a doubtful friend is worse than an enemy”. On the basis of its 57 years of public service, the Barbados Family Planning Association has earned the friendship, trust and respect of the vast majority of Barbadians.

students of the socioeconomic development of Barbados and for policy makers in particular whose policies and programmes in 21st century Barbados can make or break the future of the family planning movement. In those desperate times, the enlightened Government of the day found a friend in the then fledging international family planning movement.

This courageous and progressive NGO can reflect with much pride on the outstanding contribution it has made to the growth and development of the Barbados we are proud to call our own. A Barbados which has earned the enviable international ranking of number one developing country in the world.

From then until now the Barbados Family Planning Association has been not only a friend in need but a friend indeed, there was no doubt in that friendship and Barbados has been a significant beneficiary.

Citizens from all walks of life speak with pride of this country’s stability, quality of education, health care and democracy which guarantees to each and everyone such fundamental rights and freedoms as are consistent with our intrinsic worth and dignity as human beings.

In paragraph 22 (part 2) of the report, the point was made that family planning offered the country hope and that there was ample evidence that the upper classes and those in higher income groups understood and were availing themselves of family planning services.

We often speak glowingly and even passionately of the quality of our nation’s infrastructural development and quality of life inspite of the country’s very limited natural resources. But how many of us pause to think that these very valuable and admirable achievements were not realized in a vacuum or by happenstance but by courageous and deliberate visionary leadership over many years by men and women who dared in those critical years to take the road less travelled.

The Government’s report urged that the most destitute and disadvantaged members of the community be educated and provided with the same services available to the privileged “so that the poorer women need not resort to the use of injurious herbs and abortions as a means of limiting their families”.

Few of us seem to remember the Barbados which existed before there was a family planning movement, for those who have a desire to know I comment as reading the supplement to the official Gazette dated August 26, 1954 which was laid in Parliament on July 20, that same year. This document, the Report of the Joint Committee appointed by the two Houses of the Legislature to examine the question of “over-population in Barbados and to make recommendations for dealing with this problem” outlines the genesis of the BFPA and its value to Barbados. It ought to be essential reading for

According to the report in those days the infant mortality rate was 136 per 1,000 live births, maternal mortality was also high and “many of the children born were unwanted and dying of intercurrent diseases associated with malnutrition and neglect.” Those were the days of the “Alms Houses” before polyclinics were invented and health centres were now emerging on the local landscape. In those “bad old days” the BFPA was the salvation of Barbadian women especially the poorest of the poor and given the backwardness and hostile attitude of the Church and some fractious politicians of that era, it was called upon to provide a service which was essential but which the Government of the day could not openly embrace.

56th Annual Report 2010

As to be expected in a society where selfism and hypocrisy are alive and well, it has attracted more than its fair share of enemies and we must not forget to mention that nebulous group of ambivalent souls who can at best be described as “doubtful friends”.

11


At the turn of the 20th century, Margaret Sanger, that international revoluntary and champion of women’s liberation and rights was preaching that “every child brought into the world must be wanted and loved and given education and opportunity”.

She was also making the very valid point that “no woman can call herself free until she can choose consciously whether she will or will not be a mother” and that “woman must be owner of her own body”. In 1912 those words were enough to secure a prison term and that pioneer of women’s rights served not one or two but nine periods of incarceration without flinching.

The Barbados Family Planning Association

We who have inherited her legacy and that of a courageous group of local pioneers have a tendency to be unmindful of those whose blood, sweat and tears have made possible today’s enviable quality of life.

12

The role of the BFPA in the astronomical advancement of Barbadian women and females generally is undeniable even by those who have traditionally set themselves up in opposition to the philosophy of the family planning movement. But we are proud of our advocacy efforts on behalf of the women of this country and their prominence in the major professions and all other areas of national life. Their ability to make the fullest use of their educational opportunities and the control of their reproductive capacity by recognizing and embracing their rights as women who are guaranteed the right to equality in all spheres of national life, can be attributed to the likes of Margaret Sanger and the trail blazers of the family planning fraternity. We fail to recognize this historical fact at our peril. Gone are the days when birth control or population control was the mantra of family planning. For the past 25 years or so we have been promoting the quality of life through the promotion and provision of a comprehensive range of sexual and reproductive health services. This includes education specially designed for all ages and stages of development within institutions and places of learning inclusive of the community.

As it was fifty-seven years ago, so it is today in terms of the ambivalent attitude and environment within which the fledgling BFPA cut its teeth. We have come a long way since then and Barbados and Barbadians have much to show for it. As we grapple with today’s persistent economic challenges and the era of budget reductions and other indicators of economic stringency, let us find ways and means of maintaining support for those NGO’s which have stood the test of time by contributing to the public good in and out of season. Today’s challenges cannot be overcome by indiscriminate budget cuts alone since any relaxation in the battle against unwanted pregnancy, high infant and maternal mortality rates, the incidence of STI’s, HIV/AIDS coupled with the absence of good quality sexuality education and a comprehensive range of RH services generally could lead to a reversal in those hard won gains which would not only require larger budgets to bring under control but could result in considerably greater costs in terms of human pain, suffering and developmental regression of the society generally. The NGO sector and Government must of necessity close ranks by pooling resources and strategically making the greatest use of the comparative advantage which can be readily identified in the effective working relationship which has survived numerous administrations on both sides. There is no room for doubtful friends in today’s financial crisis. For the sake of Barbados and the welfare of all citizens the BFPA needs the genuine support of its friends and stake holders now.


13

56th Annual Report 2010


The Barbados Family Planning Association 14

“the BFPA has continued rolling on in spite of the persistent economic turbulence�


Overview

Like old man river, the BFPA has continued rolling on in spite of the persistent economic turbulence which has surrounded it during the year in review and despite the economic body blows which it has sustained in the form of drastic consecutive cuts in its subvention.

Not so with the Barbados Family Planning Association which has earned the enviable history of being the oldest Family Planning Association in the Western Hemisphere Region and one of the oldest in the world. In addition, fifty-seven years of high quality service to the public of Barbados, the region and the Western Hemisphere generally have demonstrated its resilience and tenacity not to mention its unyielding courage, determination and commitment to its philosophy by its founders, Board of Directors, staff and stake holders generally. The year in review therefore will be remembered as one of the most challenging the organization has experienced in its entire history for never before has it had to cope with such drastic reductions in revenue from what has been its most secure and reliable source of funding since the first subvention from the Government of Barbados in 1954. The report on the work of the BFPA during the period January 1, 2010 to December 31, 2010 has therefore been fashioned and shaped by the extraordinary set of financial constraints occasioned by a protracted recession which the country continues to face and the unprecedented decline in revenue during the period under review. Extraordinary prudence in the financial management of the organization coupled with the existing disciplined and committed staff team have made possible the realization of a year end performance of excess revenue over expenditure of $9,570. This has been a significant achievement when elevated inflation rates and loss income are taken into consideration.

The subvention from the Government of Barbados fell by 16.5% from $1,050,000 for the period April 2009, to March 2010 to $877,000 for the financial period April 2010 to March 2011. The amount actually received from the Government for the financial period January to December 2010 was $920,250. Total income fell by 3.35% from $1,755,944 in year 2009 to $1,697,095 in the year under review. In the interest of clarity it must be noted that in October 2009, the budget for 2010 was approved at $1,806,412 but of necessity had to be adjusted downward as a consequence of the reduction in Government’s Subvention by $173,000. Similarly, cash and inventory grants from the International Planned Parenthood Federation (IPPF/WHR) fell by 8.6% while income from the sale of medical and related services fell by 3.8% in year 2010, recording $542,178 when compared with $563,573 in the previous year. Conscious of the economic turmoil present in the local economy and its impact on the organization, renewed efforts were made to reinforce the strategy of cost containment in an attempt to maintain the integrity of the year’s budget. Accordingly, operating expenditure was reduced by 2.87% from $1,737,331 in the prior year to $1,687,525 in year 2010. Staff costs was also reduced by 7.4% while a number of vacant positions remained unfilled as relevant duties were reallocated to other officers. As was the case in previous years, salary and wage increases which became due were once more suspended in light of the prevailing economic conditions. The following report seeks to present the work of the organization in as clear and unvarnished a light as dictated by the honesty and good governance which have traditionally characterized the work of the organization over so many years.

56th Annual Report 2010

To have lost the sum of $250,000 in two consecutive financial years would have been more than enough to ensure the demise of the average NGO or to render it literally ineffective in terms of its ability to discharge its mandate to the people of Barbados.

15


“Persons accessing counselling services grew by 17% when compared

The Barbados Family Planning Association

with the prior year�

16


Medical and Clinical Services

Medical and clinical services were maintained at a consistently high quality in spite of the challenging social and economic environment.

Cytology Services The number of pap smear screening tests remained constant during the period under review even though revenue from this service grew by 1.5 % from $42,763 in 2009 to $43,414 in 2010. A limited marketing campaign “Take Care of Your Self” was conducted in September. This resulted in an increase in the number of women accessing this service when compared with the months of July and August where declines were recorded. It is believed that the lack of growth in this area can be attributed to the challenging economic times e.g. rising unemployment, inflation in the local economy and the apparent tendency by some persons to defer preventative screening. This is a very potentially dangerous action since it is generally agreed that “the best prevention is early detection”. Continued marketing of this important service is absolutely necessary if the incidence of cervical cancer is to be reversed.

Cryo Surgery This service was reintroduced during the year with the acquisition of new equipment. It is anticipated that a full year of service provision in this area will reflect higher levels of utilization in the next reporting year. An increase of 4% was

reported when compared with year 2009. The decline of 8% in year 2009 has been reversed by marginal growth in the current year.

Colposcopy The introduction of a new culposcope in year 2009 resulted in a 25% increase in income during that year, however, there has been a 13% decrease during the reporting year from 64 in year 2009 to 56 in year 2010. Efforts must be made to ensure the consistent marketing of this service which has been a victim of the economic environment.

General Clinic Activity With few exceptions there has been a general decline in persons accessing clinic services during the year under review. This is borne out by declines of 12% in new acceptors, 5% in pregnancy tests, 3% in clients utilizing the clinic, 5% decline in old client visits and 12% decline in contraceptive visits. The generalized decline in numbers notwithstanding expansion in clinic revenue in the following areas were realized: 1% increase in medical examinations and other medical services from $237,227 in 2009 to $239,617 in 2010 and 6.7% increase in revenue for ultrasound services from $4,150 in 2009 to $4,430 in 2010.

Counselling Services Persons accessing counseling services grew by 17% when compared with the prior year, this rate of growth is much slower than the 42% recorded in year 2009. This slower growth rate is most likely due to the Organization’s decision not to fill the vacant social work position on economic grounds and the shortage of nursing staff during periods of the year.

56th Annual Report 2010

The clinic at Six Cross Roads was discontinued during the year as a cost-saving measure and in an attempt to maximize the utilization of existing medical and nursing services at the headquarters clinic. Where absolutely necessary sessional nursing staff were engaged in an effort to supplement existing nursing staff while maintaining an acceptable quality of services to clients.

17


NEW CLINIC ACCEPTOR/CLIENTS BY METHOD AND SERVICES RENDERED 2009-2010 NEW CLIENTS

METHODS

TOTAL VISITS

2009

2010

% CHANGE

2009

2010

% CHANGE

ORALS

168

94

-44%

1279

1279

-

IUCD

12

10

-17%

105

97

- 8%

CONDOMS

18

0

-100%

326

314

-4%

INJECTIONS

99

75

-24%

1600

1376

-14%

STERILIZATIONS

13

12

-8%

39

36

-8%

MEDICAL SERVICES

999

1122

12%

5735

5853

3%

TOTAL CLINIC ACTIVITY 2009-2010 ACTIVITY

2009

2010

CHANGE

NEW ACCEPTORS/ CLIENTS

1493

1313

-12%

ADVICE/COUNSELLED

2351

2751

17%

PAP SMEAR TEST

1297

1297

-

PREGNANCY TEST

614

583

-5%

INFERTILITY

15

176

1073%

PERSONS SERVICED

3644

3551

-3%

The Barbados Family Planning Association

NUMBER OF CLIENTS SERVICED BY THE BFPA CLINICAL AND NON-CLINICAL 2009-2010

18

LOCATION

2009

2010

HEADQUARTERS

3644

3551

CBDC

484

417

SIX ROADS CLINIC

154

TOTAL

4282

3968

VISITS OF CLIENTS BY METHODS USED AND MEDICAL SERVICES 2009-2010 CHARACTERISTICS

TOTAL 09

NEW CLIENTS MALE STERILIZATION FEMALE STERILIZATION TOTAL CLIENT VISITS

10

1481 1313 12

12

-

-

1493 1335

ORAL

IUCD

CONDOM

INJECTION

OTHER

MEDICAL SERVICES

09

10

09

10

09

10

09

10

09

10

09

10

81

94

12

10

18

0

60

75

13

12

999

1122

81

94

12

10

18

0

60

75

13

12

999

1122


TOTAL 09

CONDOM

INJECTION

09

10

09

10

09

10

87

310

314

1513 1304

36

20

4736 4719

TOTAL CLIENT VISITS

9084 8743 1279 1080

105

97

326

314

1600 1379

39

20

5735 5853

CONTRACEPTIVE VISITS

3033 2661 1139 1019

76

71

312

287

1502 1309

4

5

PAP SMEAR TESTS

1297 1297

80

69

27

14

18

4

53

56

12

10

1109 1144

CLIENT VISITS TO DOCTOR

4003 4218

169

153

64

90

38

13

166

152

24

18

3536 3792

614

15

14

9

4

6

1

25

21

583

10

MEDICAL SERVICES

94

7800 7430 1111

09

OTHER

10

PREGNANCY TESTS

09

IUCD

986

OLD CLIENT VISITS

10

ORAL

09

558

10

543

Open Day Activity

Men’s Clinic

The annual open day for men, women and youth as part of BFPA’s week of activities was held successfully during the period under review with an open day for women on May 25th and for men on the 26th.

The investment in this area of reproductive health has grown consistently since its establishment thirteen years ago. A 5% increase in male client services from 878 in year 2009 to 919 in the current year 2010, highlights the value and appreciation of the services provided for men.

There was an 18% increase in persons attending the clinic in 2010 when compared with the prior year. As is now customary, some services attracted a 50% discount in price while others were free of cost. Lecture/discussions were held throughout the day. Topics included stress management, breast examination/breast cancer screening. Stake holders representing a number of pharmaceutical companies displayed their products, educational information/ materials and distributed samples of their products.

There has also been a 7% increase in total male clients, growing from 515 in year 2009 to 551 in year 2010. A cause for some concern is the fact that there has been a 17% reduction in the number of new clients accessing services from 305 in 2009 to 253 in year 2010. This reduction in the growth rate for new male clients is largely due to the absence of a visiting urologist who frequently participated in radio and television programme on men’s health along with BFPA’s Executive Director. Those media appearances contributed to the marketing of BFPA’s male clinic and resulted in a healthy demand for the services of the clinic. Efforts to attract the services of a specialist urologist are ongoing. Meanwhile, the male clinic continues to be staffed by a very competent and dedicated team of both male and female doctors under the supervision of Mr. Christopher Warner FRCS (General Surgeon).

56th Annual Report 2010

CHARACTERISTICS

19


CHARACTERISTICS OF MALE CLIENTS JANAURY TO DECEMBER 2010 MINOR PROCEDURES

CHARATERISTICS

TOTAL

NEW CLIENTS

253

OLD VISITS

666

1

TOTAL VISITS

919

1

CIRCUMCISIONS

PROSTATE CHECKS

HERNIA REPAIRS

MEDICAL SERVICES

4

52

1

181

12

41

1

647

2

93

2

828

14

4

VASECTOMIES

Male Clinic Visits for the 2007-2010 Year 2007

Year 2008

Year 2009

Year 2010 919

Year 2010 Year 2009 Year 2008

The Barbados Family Planning Association

Year 2007

20

878 848 838

Clinic Management Systems

Conclusions

The Integrated Clinic Management System using the open EMR technology continues to make possible a more efficient and effective service to clients while allowing the organization to record very accurately the number and range of services accessed by clients during each visit.

The wide range of sexual and reproductive health services offered by the BFPA continues to enjoy the confidence of the Barbadian population and the incremental expansion of service options has conveyed to clients and the public at large that the organization is truly on the cutting edge of modern comprehensive reproductive health service provision.

Reports are more readily generated using the system for accounting purposes, statistical purposes and procurement functions, in addition inventory control is made much easier in a way which approximates the perpetual inventory system while recording the value and cost of each transaction in real time. The introduction of this technology under the auspices of the IPPF/WHR has truly brought the BFPA’s reproductive health services management into the 21st century.

The greatest obstacle to the maximization of clinic services output is the scarcity of funding for the conducting of an assertive and sustained marketing programme. The Medical Director and her team of professional, support and ancillary staff are to be highly commended for maintaining the existing range and quality of service in today’s hostile economic climate.


Community Based Distribution of Contraceptives (CBDC) The CBDC programme which appeared to have had a new lease on life with the introduction of Optinor the emergency contraceptive pill in 2008 has shown signs of regression during the year under review. Declines in both distribution and sale of two of the principal products in the programme, namely Optinor and Microgynon were recorded. Distribution of Microgynon fell from 2473 cycles in year 2009 to 1486 cycles in year 2010, while sales fell from 1878 cycles in year 2009 to 1586 cycles in year 2010. Distribution

2009

2010

Sales

2010

OPTINOR (PKTS)

1192

1095

1022

1089

MICROGYNON (CYCLES)

2473

1486

1878

1586

Revenue from the sale of optinor and microgynon for the year in review realized $11,220 and $7,227 respectively. It is projected that with the recent completion of the restricting of ICON, IPPF’s pharmaceutical company, some semblance of stability will return to the availability and supply of contraceptive and other reproductive health products. The very narrow range of products available to the CBDC programme has frustrated clients and stake holders alike to the extent that a number of community outlets have sought alternative sources of supply. It is anticipated that the reconfigured ICON will usher in a wider range of products capable of satisfying market demands at cost-effective prices while contributing to the reviving of this long suffering CBDC programme. Community-Based Distribution Center 2010 CHARACTERISTICS

TOTAL

ORAL

IUCD

CONDOM

OPTINOR

CBDC PRODUCT USERS

417

111

201

30

75

Community Based Distribution Centre 2008-2010

484

Year 2008

417

Year 2009

Year 2010

56th Annual Report 2010

453

Series 1

21


Family Development Services

A nominal fee was charged in an effort to defray some costs. This service provided by trained BFPA clinic nurses was very well received by the public.

Demand for the services of BFPA’s community education team continued unabated during the year in review inspite of the challenge to satisfy the volume of demand occasioned by the organisation’s inability to fill two vacant positions which would have satisfied a greater number of requests.

This proved a welcomed addition to the customary distribution of family life education materials, reproductive health brochures and male and female condoms to appropriate persons. Lecture/discussions were presented to students of the Division of Nursing of the Barbados Community College and Junior Liaison Scheme summer camp programme. The BFPA’s community outreach team contributed to the success of sixteen (16) community health fairs and made presentations where possible in a number of churches and community centres as well as on live radio and television programmes throughout the year.

Invitations were received from Government agencies, the private sector, religious organizations and the NGO sector generally. A consistent addition to the usual health fair format was the provision of screening in the areas of blood sugar, blood pressure, cholesterol and the rapid results prostate specific antigen (PSA) test.

FAMILY LIFE EDUCATION AND PEER COUNSELLING COURSES

The Barbados Family Planning Association

YEAR

22

NUMBER OF COURSES IN THAT YEAR

MALE

FEMALE

TOTAL

1992

4

34

93

127

1993

3

34

67

101

1994

4

24

88

112

1995

7

73

92

165

1996

4

28

91

119

1997

4

21

87

108

1998

4

17

66

83

1999

2

13

24

37

2000

2

6

22

28

2001

3

6

32

38

2002

3

4

37

41

2003

1

4

23

27

2004

3

24

69

93

2005

3

8

46

54

2006

3

3

51

54

2008

2

11

66

77

2009

3

11

125

136

2007

2010

3

11

54

65

TOTAL

51

264

973

1465


23

56th Annual Report 2010


“peer COUNSELLING and peer EDUCATION ARE proving to be an important building block for the development of members and

The Barbados Family Planning Association

potential members throughout the year.”

24


Youth Services

Youth Drop In Centre - Room 246 The programmes of the Youth Drop In Centre continued to gain momentum during the year in review, 2010.

Leah Marville Love Campaign & School Tour This initiative was the brain child of the former Miss Barbados World, Leah Marville. Using edutainment, she embarked on a nationwide school tour as a platform to address the issue of HIV & AIDS among young people. YAM members worked along with her and a number of popular local entertainers and artistes to reach over 10,000 young people over a period of 2 weeks.

Barbados Council for the Disabled: Disabled Youth SRH Workshop – Educating disabled youth about SRH issues YAM’s involvement in this initiative was vital in the Council’s aim of establishing peer educators for their youth with disabilities. YAM was able to provide education to 20 disabled youth in the areas of Puberty, Sexuality and Contraceptive Methods.

Barbados Youth Development Council (BYDC) Youth Festival – Annual National Youth Festival YAM is a member of the BYDC and performed a duel role in this festival. With hundreds of young people in attendance, this was a great opportunity for raising further awareness of the movement, its commitment to youth sexual and reproductive health and recruitment of new members for the organization.

Girlfriends Expo The year 2010 was the 3rd year that YAM/BFPA was involved in the Annual Girlfriends Expo. The female condom, with literature distribution and condom demonstrations was the main focus of YAM’s message. The experience of interacting with more than 400 mature men and women was a startling reminder that there is still much ambivalence regarding the female condom, hence the need for greater attention to be paid to this area of reproductive health education.

UNIVERSITY OF THE WEST INDIES (UWI ) HARP Campus Outreach

Barbados Workers’ Union Annual May Day Parade

Working on campus allowed for peer to peer interaction through networking with UWI HARP and assisting this tertiary institution with its HIV/AIDS prevention programme. More than 300 young people were reached through this initiative.

Involvement in the annual May Day (Labour Day) activities has been impactful in the area of Sexual and Reproductive Health & Rights, but more specifically regarding youth involvement and youth-led initiatives pertaining to positive and healthy sexual behaviours. Through the provision of educational literature and condom demonstrations, interaction was made with over 500 persons on the day.

Participation in events, such as those listed above, continued to provide increased awareness of YAM and, by extension, other youth services available through the BFPA. These events allowed for advocacy opportunities to continue to be made available thus providing a platform for the voice of youth to be heard on key social development issues in addition to comprehensive sexual and reproductive health initiatives.

56th Annual Report 2010

Training for members of the Youth Advocacy Movement (YAM) in Family Life Education and Peer Counselling for their community role as peer educators and peer counsellors is proving to be an important building block for the development of members and potential members throughout the year.

25


Youth Advocacy Movement (YAM) YAM’s community outreach initiatives which gained momentum in year 2009 continued throughout the year 2010. The success of these efforts were again seen in the increased number of youth joining the YAM movement via recruitment drives and outreaches that spanned the length and breadth of the island. In 2009 YAM maintained a membership of 25 persons. In 2010 it was increased by 20%, moving to a total of 30 active members.

The effectiveness of YAM’s programme throughout the year in review can be measured in part by the expansion of its membership. The restructuring and refocusing of YAM continued to be a top priority within the youth department. New initiatives and strategies were placed on the table with a view to bringing increased structure and stability to the organization. One such strategy was the realization of the full complement of members serving on the Executive Committee, this significantly improved YAM’s effectiveness and efficiency.

The Barbados Family Planning Association

BIRTH TO TEENAGERS AT THE QUEEN ELIZABETH HOSPITAL IN BARBADOS 1980-2010

26

YEAR

11

12

13

14

15

16

17

18

19

TOTAL TEENAGED BIRTHS

TOTAL BIRTHS

TEENAGE BIRTHS AS % OF TOTAL BIRTHS

1980 1981 1982 1983 1984 1985 1986 1987 1988 1989 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009

0 0 0 1 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

0 0 0 1 0 0 0 0 0 2 0 0 0 1 0 0 0 0 0 0 0 2 2 0 0 0 0 1 1 0

6 2 1 6 1 3 4 2 3 1 0 2 2 0 1 1 0 0 2 2 2 3 1 2 5 0 0 1 5 1

33 26 26 14 14 9 9 9 7 4 10 10 16 12 9 7 8 3 12 16 18 5 14 4 11 8 6 9 9

71 55 54 62 44 36 35 36 29 29 39 45 43 27 33 19 25 37 23 25 28 31 36 18 21 21 21 23 16

142 151 136 151 120 91 76 65 79 86 83 90 83 80 65 72 66 57 73 68 66 79 70 67 68 56 56 54 52

218 191 238 210 174 156 122 118 156 131 172 150 174 144 103 119 92 105 131 111 127 154 130 128 112 88 95 112 108

308 295 280 293 289 147 204 198 147 204 227 235 206 192 178 165 181 190 194 203 182 220 206 191 155 169 143 151 161

320 330 306 330 288 179 214 184 179 200 235 249 248 264 184 201 178 220 194 200 196 221 196 167 194 189 173 162 169

1093 1050 1041 1068 930 823 674 613 600 657 768 781 772 720 572 584 550 612 629 625 655 715 619 577 566 531 494 513 521

3828 4413 4450 4494 4218 4237 4069 3839 3404 3552 3858 3772 3797 3390 3155 3213 3140 3366 3234 3532 3335 3636 3421 3521 3341 3225 3203 3332 3329

28.6 23.7 23.3 23.7 22.0 19.4 16.6 15.9 17.6 18.4 19.9 20.7 20.3 21.2 18.1 18.2 17.5 18.2 19.0 18.0 20.0 20.0 18.0 16.0 16.9 16.5 15.4 15.7 15.4

2010

0

0

1

7 4

11 15

47 42

120 166 173 70 172 164

525 468

3225 3132

16.3 14.9


YEAR

N.S.

<15

15-17

18-19

TOTAL TEENAGE BIRTHS

TOTAL BIRTHS

TEENAGE BIRTHS BY % TOTAL BIRTHS

1980

56

29

388

536

953

4102

23.2

1981

27

21

378

604

1003

4380

22.8

1982

7

35

333

627

995

4499

22.1

1983

18

18

352

568

938

4496

20.8

1984

20

12

286

536

834

4214

19.8

1985

21

10

228

472

710

4281

16.6

1986

6

17

17

386

620

4043

15.3

1987

13

10

207

354

571

3828

14.9

1988

4

9

209

311

529

3745

14.1

1989

6

9

218

384

611

4015

15.2

1990

11

9

271

443

723

4313

16.8

1991

2

8

241

431

680

4240

16.0

1992

7

12

249

421

682

4139

16.5

1993

57

11

195

335

541

3687

14.7

1994

10

7

178

331

516

3540

14.6

1995

2

8

174

337

519

3744

13.9

550

3527

15.6

1996 3

159

336

498

3765

13.2

1998

4

183

362

579

3510

15.6

1999

10

171

359

540

3836

14.0

2000

10

197

382

589

3762

15.7

2001

12

219

409

640

4051

15.8

2002

11

183

358

552

3812

14.5

1997

5

169

340

514

3748

13.7

2004

94

12

140

298

450

3473

13.0

2005

7

5

121

312

438

3590

12.2

2006

6

3

137

295

435

3415

12.7

2007

2

10

155

307

472

3537

13.4

2008

15

176

330

521

3329

16.0

2009

8

178

339

525

3551

16.4

2010

5

127

336

468

3366

14.0

2003

56th Annual Report 2010

PROVISIONAL LIVE BIRTHS IN BARBADOS 1980-2010

27


The Barbados Family Planning Association 28

â&#x20AC;&#x153;...existing financial challenges notwithstanding, efforts are ongoing to ensure the comfort of clients and staff alike...â&#x20AC;?


Plant, Equipment And Furniture

Maintenance and Equipment The age of the buildings housing the offices and clinic facilities of the BFPA has demanded a robust schedule of repairs and maintenance over the years. The past year, 2010 was no exception. Repair work included the following: • Rebuilding the termite infested palisade covering the northern entrance of the clinic. • New security buzzer system in the main office. • Replacing and/or upgrading defective doors in the main clinic. • Repair work to the exterior wall of the building on Bay Street. • Improving the operating theatre entrance.

Air Conditioning

Equipment

Needless to say, existing financial challenges notwithstanding, efforts are ongoing to ensure the comfort of clients and staff alike by finding a way to refurbish, repair or secure the appropriate number of units.

• •

A sterilizer given by IPPF London was installed. The purchase and installation of a new anaesthetic machine in the operating theatre. The acquisition of new examination stools for examination and treatment rooms and A stepping stool for the theatre bed in the Pfizer Suite.

56th Annual Report 2010

• •

Air conditioning units which have contributed significally to the provision of comfort to clients and staff alike over the years are now providing clear evidence of considerable wear and tear. Of the twenty-seven units (27) scattered across the four buildings, ten (10) are reported by TMR, the local service providers, to be in extremely poor condition. The cost of replacing these units is $25,594 for option one and $18,244 for option two.

29


â&#x20AC;&#x153;As challenging as the present and immediate future appear to be, great are the opportunities available to the BFPA for growth, development and

The Barbados Family Planning Association

enhanced sustainability.â&#x20AC;?

30


Finance

Overview: The protracted recession has adversely impacted on the financial position of the BFPA and its revenue-earning capacity.

The very hostile domestic environment which has been characterized by high unemployment, reduced consumer spending, increase inflation levels, and elevated levels of anxiety among a wide cross section of Barbadians has contributed to a worsening situation for the organization. To describe the reporting period as challenging would therefore be an understatement. The most glaring evidence of this has been manifested in the reduced earning capacity within the workforce and by extension a reduced demand by clients for services.

As anticipated in the prior year when recessionary trends appeared to have been deepening the BFPAâ&#x20AC;&#x2122;s three-prong strategy of: a. b. c.

Cost containment Improved revenue generation and Expansion of services, served the organization well.

This can be seen in the BFPAâ&#x20AC;&#x2122;s ability to maintain expenditure to within 0.1% of the revenue loss for the relevant period. In addition, the financial management strategy deployed then and inspite of the harsh economic environment, the year end performance resulted in excess revenue over expenditure of $9,570 with a working ratio of 1.3:1.

COMPARISON OF GROSS INCOME, SURPLUS & OPERATING EXPENSES

2,500,000 2,000,000 1,500,000

Income

1,000,000

Surplus Expenses

500,000 -500,000

2006

2007

2008

2009

ASSET COMPOSITION 24,728 22,175

304,520

LIABILITIES COMPOSITION

Cash & Interest bearing deposits

65,923

Inventories Accounts Receivable

436,774

2010

Property, Plant & Equipment

37,677 300,382

Accounts Payable Deferred Donor Designated Fund

56th Annual Report 2010

0

31


Income

Unrestricted

Total income recorded $1,697,095 for the reporting year 2010 representing a decrease of 3.35% when compared with $1,755, 944 for the prior year 2009.

Cash and inventory grants from the IPPF decreased by 16.3% recording $52,793 as approved for the programme year 2010, when compared with $63,136 in the previous year 2009.

In October 2009, the budget for the year 2010 was approved at $1,806,412. It is to be noted that this was adjusted downward to reflect a reduction in Government’s Subvention by $173,000.

Donor Restricted Income

Grants and Subventions The Annual Subvention from the Government of Barbados recorded $920,250 for the financial period January – December 2010. This represented a reduction of 16.5% moving from $1,050,000 for the period April 2009 – March 2010 to $877,000 for the financial period April 2010 – March 2011.

IPPF/WHR – grants were received for the funding of a promotional project and for the Staff Audit and Strategic Plan Development. These two grants were awarded US$5,000 and US$10,000 respectively. The grant in the sum of US$11,115 for the funding of the ERP Financial Systems was recorded at the end of year 2009 and received during the recording period 2010.

Others Donors A grant of BDS$2,000 was donated by UNFPA as a continuation of funding of the Men’s Wellness Programme which was initiated in year 2009.

CHART 1. INCOME BY PERCENTAGE

3%

32% 11%

3%

8%

The Barbados Family Planning Association

54%

32

Government Subvention Medical Services Donor Restricted IPPF Cash/Commodities Other Income

Medical and Related Services Medical and related services income fell by 3.8% for the period January – December 2010 from $563,573 to $542,178 when compared with the previous year. It is to be noted that the

projected monthly revenue of $60,000 from the provision of medical and related services of necessity was reviewed downward in response to reduced revenue projections.


Table 1 Medical & Related Services Income For Three Year Period 2008 - 2010

Category

2008 $

2009 $

2010 $

2009 -2010 % change

2010 Budget Variance $

2010 Revised Budget $

Sale of Contraceptives & Services*

62,356

82,188

74,885

-8.9

3,885

71,000

Medical Examinations & other medical services

257,383

237,227

239,617

1.0

-2,418

242,035

Registration Fees

5,940

6,250

5,562

-11.0

-688

6,250

Cytology services

38,927

42,763

43,414

1.5

0

43,415

Colposcopy services

23,780

25,170

27,745

10.2

-2,755

30,500

Ultrasound services

1,425

4,150

4,430

6.7

-570

5,000

Tubal Ligation

1,200

-

-

-

0

0

Vasectomy

3,355

9,730

6,525

-32.9

-2,975

9,500

Special Medical Services

74,425

91,550

74,195

-19.0

-15,805

90,000

Other surgical procedures

12,590

15,190

9,560

-37.1

-2,740

12,300

Theatre Rental

43,745

49,355

56,245

14.0

6,245

50,000

Totals

525,126

563,573

542,178

-3.8

-12,822

560,000

*Contraceptives services relate to services that must be administered by medical staff. i.e., Injections, IUCDâ&#x20AC;&#x2122;s. N.B: CBDC Contraceptive sales are disclosed within this category.

CHART 2.

70,000 60,000 50,000 40,000 30,000 20,000 10,000 0

Jan

Feb

Mar

Apr

May

June

July

Aug

Sept

Oct

Nov

Dec

2010

42,290

40,805

59,156

38,653

47,901

40,870

41,934

39,132

44,763

38,817

45,468

41,196

2009

48,717

42,214

49,127

50,209

48,829

37,464

49,007

47,303

43,903

49,784

42,487

34,097

2008

41,589

43,539

44,479

41,132

43,414

42,094

47,352

43,064

44,736

47,004

42,390

35,465

56th Annual Report 2010

MONTHLY REVENUE - MEDICAL AND CLINICAL SERVICES PERIOD JANUARY - DECEMBER 2008 - 2010

33


CHART 3. MEDICAL REVENUE FOR PERIOD - JAN-DEC 2008 - 2010 BY AREA OF SERVICE DELIVERY 600,000 500,000 400,000 300,000 200,000 100,000 0

2010 2009 2008 HQ

Men’s Clinic

Sat. Clinic

Six Rds

Theatre

Totals

2010

285,566

21,149

56,021

742

178,700

542,178

2009

291,113

16,426

55,050

5,839

195,145

563,573

2008

287,546

14,718

55,690

6,653

160,520

525,126

Medical and Related Services

Expenditure

The popularity of the emergency contraceptive pill Optinor, which was introduced in June 2008, continued during the reporting period 2010. Some anxiety with respect to the consistent supply of this product emerged during the year as a consequence of the restructuring of ICON, IPPF’s Pharmaceutical Company. Consumer preference for Optinor plus the distribution of Microgynon, Lofemenal and Copper T resulted in a 15.8% increase in revenue from $16,800 in 2009 to $19,449 in year 2010.

Consistent with the strategy of cost containment, operational expenditure decreased by 2.87% recording $1,687,525 when compared with $1,737,331. in the previous year.

The Barbados Family Planning Association

Roselle (Contraceptive Pill)

34

A relatively new addition to the range of contraceptive pills as a replacement for Nordette requires a heightened level of marketing if it is to be accepted by consumers as a genuine substitute for Nordette which has now been discontinued by the manufacturer. Efforts are underway to introduce this relatively new product to the market place. The year in review was characterized by much change in the contraceptive market. The completion of ICON’s restructuring has resulted in renewed confidence in the IPPF’s capacity to maintain a consistent supply of good quality contraceptive products to Member Associations across the globe. This is expected to strengthen the capacity of the international family planning community to maintain the widest possible range of cost effective reproductive health products to the market place.

Capital Expenditure A total of $88,372 was spent on the purchase of an Anaesthetic machine, foetal monitor and operating theatre stools. $76,288 was utilized from designated funds and $12,065 from unrestricted general funds. Additional spending for the venture which included insurance and consumable supplies directly for the operation of the equipment was incurred during the recording period.

Staff Costs Cost for personnel and employee benefits decreased by 7.4% recording $972,362 down from $1,050,542 in the previous year 2009. This was due largely in part by the decision not to fill the vacant post of Social Worker. The post of Principal Nurse though vacant did not result in a major saving since an acting allowance was paid for the position and sessional fees were paid to registered and general nurses for the differential in nursing positions.


Unlike the income budget, the expenditure budget could not be adjusted downwards since it was already stretched to its maximum to ensure that those very essential and non negotiable expenses were met. For the third year in succession, salary and wage increases were again suspended, much to the disappointment of employees at all levels. The Barbados Workers’ Union, the staff bargaining body and staff must be commended for showing boundless patience, understanding and sacrifice in what can only be described as the most challenging financial times the Organization would have faced over the past quarter of a century.

majority Democratic Senate which constitute the ingredients for unreliable funding to the UNFPA, PPFA, IPPF globally and prospects of the re-emergence of the now infamous Mexico City Gag Rule gaining momentum. The reality for the BFPA could not be more dread especially given the substantial reduction in Government’s subvention to the Organization and the uncertainty which this engenders for the future. Improving the financial performance of the Association must be a major priority both now and in the foreseeable future. Efforts to date have been reasonably successful, however, the market place will continue to be most challenging for the following reasons:a)

Every conceivable effort was made to fulfill the strategy of cost containment. Areas of significant change were for unavoidable repairs and maintenance to the clinic entrance and the polishing and sanitizing of floors in clinical areas.

b) c)

The cost of electricity, water rates and a wide range of consumable clinic items were adversely affected by the imposition of the 2.5% increase in the VAT.

Outlook The protracted recession and the consequential uncertainty surrounding the seemingly evasive recovery of the local economy have exposed the very fragile nature of the BFPA’s revenue source. There is without doubt a limit to what financial management can achieve in the absence of financial resources sufficient to meet the realistic needs of the Organization. It is extremely difficult if not impossible to prepare the Annual Programme Budget (APB) or to attempt any meaningful forecasting, given the persistent weakening economic outlook in addition to the deteriorating broader financial markets, which have the capacity to undermine traditional international funding opportunities. An example of this can be seen in the potential international chain reaction beginning with the hostile attitude of the Republican controlled Congress and a seemingly weak

Government provides a wide range of Reproductive Health Services free at the point of delivery across the country. Most if not all private medical practitioners provide some aspects of Reproductive Health Service NGO’s in increasing numbers are either providing or seeking to provide a range of services similar to those offered by the BFPA.

The bottom line is that the market place is now one of fierce competition which could threaten the viability of the Organization if the right mix of initiatives is not identified and implemented effectively and with the utmost urgency. The acquisition of a new anaesthetic machine and the requisite attachments now make possible the reintroduction of surgical procedures under general anaesthesia (GA). This has made the operating theatre services more attractive to private sector surgeons who rent theatre facilities for day release procedures. The soon to be introduced general practice (GP) clinic is projected to attract a wider cross section of clients while deepening the revenue base of the Organization. As challenging as the present and immediate future appear to be, great are the opportunities available to the BFPA for growth, development and enhanced sustainability. Prerequisites to the achievement of these very positive objectives must be a new attitude and commitment to the mission and mandate of the Organization by all stake holders.

56th Annual Report 2010

Other Expenditure

35


The time for meaningful change is now if that bright future which beacons through the darkness of the night is to see

The Barbados Family Planning Association

the light of that new dawn

36


Leadership

Visionary leadership would have to be the springboard for any immediate or future revival of the Organizationâ&#x20AC;&#x2122;s recovery.

The timidity and lack of courage which best describe the approach of some stake holders must be replaced with the

selflessness and dogged determination which was a central feature of the service rendered by past members and staff of this fifty-seven year old NGO. The time for meaningful change is now if that bright future which beacons through the darkness of the night is to see the light of that new dawn which awaits those of us with courage and commitment sufficient for the fulfillment of the many and varied opportunities ahead.

56th Annual Report 2010

Both the governed and those who govern must demonstrate a clear and unambiguous commitment to the Organization, its goals and objectives and must be in the vanguard of its advocacy initiatives. Their marketing efforts must be seen and heard as the face and voice of the BFPA nationally, regionally and internationally.

37


38

The Barbados Family Planning Association


THE BARBADOS FAMILY PLANNING ASSOCIATION

Financial Statements DECEMBER 31, 2010

56th Annual Report 2010

(EXPRESSED IN BARBADOS DOLLARS)

39


INDEPENDENT AUDITORS’ REPORT To the Members of The Barbados Family Planning Association

We have audited the accompanying financial statements of The Barbados Family Planning Association, which comprise the statement of financial position as of December 31, 2010, the statement of comprehensive income, expenses and changes in undesignated fund balance, statement of functional expenses and statement of cash flows for the year then ended, and a summary of significant accounting policies and other explanatory notes. Management’s Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with International Financial Reporting Standards and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. Auditors’ Responsibility Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with International Standards on Auditing. Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditors’ judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditors consider internal control relevant to the entity’s preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion.

40


Opinion In our opinion, the financial statements present fairly, in all material respects, the financial position of The Barbados Family Planning Association as of December 31, 2010, and its financial performance and its cash flows for the year then ended in accordance with International Financial Reporting Standards.

Chartered Accountants May 5, 2011

56th Annual Report 2010

Bridgetown, Barbados

41


42 – 37,227 22,600 59,827

17,735 446,450 281,920 728,370

Total current assets

Non current assets: Property, plant and equipment (note 5)

Total assets

Prepaid expenses

UNFPA grant receivable

37,227

Donor restricted

6,993

22,175

327,963

71,584

Unrestricted

BDS Dollars

IPPF grant receivable

Other debtors

Receivables:

Inventories (note 4)

Interest bearing deposits

Current account and in hand

Cash:

Current assets

Assets

expressed in Barbados dollars

As of December 31, 2010

Statement of Financial Position

The Barbados Family Planning Association

788,197

304,520

483,677

17,735

6,993

22,175

327,963

108,811

Total

364,185

140,960

223,225

8,867

3,496

11,088

163,982

35,792

Unrestricted

Current year

29,914

11,300

18,614

18,614

Donor restricted

US Dollars

394,099

152,260

241,839

8,867

3,496

11,088

163,982

54,406

Total

809,290

228,448

580,842

16,450

3,000

30,313

9,407

21,847

375,669

124,156

Total BDS $

Prior year

404,645

114,224

290,421

8,225

1,500

15,157

4,704

10,923

187,834

62,078

Total US $


43

22,600 59,827

121,231 661,997 728,370

Fixed Assets Fund (note 10)

Total fund balances

Total liabilities and fund balances

56th Annual Report 2010

Approved by the Board on May 3, 2011 by

22,600

240,384

Undesignated

788,197

684,597

143,831

240,384

300,382

103,600

103,600

37,677

1,053

64,870

Total

29,914

11,300

11,300

18,614

18,614

18,614

Donor restricted

US Dollars

394,099

342,298

72,915

120,192

150,191

51,801

51,801

18,839

527

32,434

Total

809,290

667,555

145,729

235,565

286,261

141,735

141,735

5,758

70,488

65,489

404,645

333,777

72,865

117,782

143,130

70,868

70,868

2,879

35,244

32,745

Total US $

Prior year

Total BDS $

.................................................. Executive Director

364,185

330,998

60,615

120,192

150,191

33,187

33,187

225

527

32,435

Unrestricted

Current year

................................................ President

300,382

Designated (note 9)

37,227

66,373

Total liabilities

Fund balances:

– 37,227

– 66,373

37,227

Donor restricted

BDS Dollars

Total current liabilities

450

Deferred income (note 7)

Borrowings (note 8)

1,053

64,870

Unrestricted

IPPF payable

accrued expenses (note 6)

Accounts payable and

Current liabilities:

Liabilities

Liabilities and Fund Balances

expressed in Barbados dollars

As of December 31, 2010

Statement of Financial Position …continued

The Barbados Family Planning Association


44 14,144 20,933

Release of fixed assets fund (note 10)

45,191

1,651,904

Total income

94,008

14,801

Miscellaneous

3,880

2,000

43,191

Donor restricted

BDS Dollars

Fund raising income

Interest income

Sales

545,239

– –

Youth hotline

UNFPA

Other income:

IPPF/WHR

Other donors

38,649

IPPF commodity grant

920,250

Unrestricted

IPPF cash grant

Government of Barbados

Grant income:

expressed in Barbados dollars

For the year ended December 31, 2010

1,697,095

94,008

14,801

3,880

545,239

2,000

43,191

20,933

14,144

38,649

920,250

Total

825,952

47,004

7,401

1,940

272,619

10,467

7,072

19,324

460,125

Unrestricted

Current year

22,596

1,000

21,596

Donor restricted

US Dollars

Statement of Comprehensive Income, Expenses and Changes in Undesignated Fund Balance

The Barbados Family Planning Association

848,548

47,004

7,401

1,940

272,619

1,000

21,596

10,467

7,072

19,324

460,125

Total

1,755,944

238

38,025

2,186

564,004

5,550

473

18,719

13,613

20,002

43,134

1,050,000

Total BDS $

877,972

119

19,013

1,093

282,002

2,775

236

9,360

6,806

10,001

21,567

525,000

Total US $

Prior year


45

56th Annual Report 2010

Undesignated fund balance - end of year

fund (note 9)

Transfer (to)/from designated

- beginning of year

Undesignated fund balance

over expenses

Surplus of comprehensive income

Total expenses:

Administration and general costs

Total projects

- Governance and Sustainability

Strategy 3

- Medical and Related Services

Strategy 2

- Family Development Services

Strategy 1

Expenses:

expressed in Barbados dollars

240,384

(4,751)

235,565

45,191

1,642,334

9,570

45,191

44,129

1,062

Donor restricted

BDS Dollars

415,012

1,227,322

155,559

856,068

215,695

Unrestricted

For the year ended December 31, 2010

240,384

(4,751)

235,565

9,570

1,687,525

415,012

1,272,513

155,559

900,197

216,757

Total

120,192

(2,375)

117,782

4,785

821,167

207,506

613,661

77,779

428,034

107,848

Unrestricted

Current year

22,596

22,596

22,065

531

Donor restricted

US Dollars

Statement of Comprehensive Income, Expenses and Changes in Undesignated Fund Balance …continued

The Barbados Family Planning Association

120,192

(2,375)

117,782

4,785

843,763

207,506

636,257

77,779

450,099

108,379

Total

235,565

10,593

206,359

18,613

1,737,331

429,266

1,308,065

197,881

832,215

277,969

Total BDS $

117,782

5,298

103,178

9,306

868,666

214,633

654,033

98,940

416,108

138,985

Total US $

Prior year


46 – 2,650

Advertising

Loan interest

216,757 108,379

in BDS$

Total at December 31, in US$

Total at December 31,

2,049

Bad debt written off

professional fees

Consultancy and other

Depreciation

Fixed assets:

– 3,943

Audit fees

General expenses

13,624

Insurance

Training and seminars

Travel

17,158

Medical consumables

Communications

2,305

Entertainment

7,053

Vehicle running costs

13,228

154,747

Occupancy costs

Cost of goods sold

Printing and stationery

benefits

Personnel and employee

Empowering youth

expressed in Barbados dollars

450,099

900,197

5,235

163,286

61,251

11,462

9,439

989

13,037

38,877

6,468

20,571

59,867

23,725

8,472

477,518

5,955

11,909

728

11,181

Medical Resource & related development services

71,825

143,650

10,000

10

7,688

7,030

118,922

Governance

636,258

1,272,513

5,235

175,335

61,251

11,472

14,110

14,613

10,338

30,195

38,877

13,498

22,876

66,920

23,725

32,881

751,187

Sub-total projects

For the year ended December 31, 2010 (BDS Dollars)

For the year ended December 31, 2010

Statement of Functional Expenses

The Barbados Family Planning Association

207,506

415,012

36

43,170

36,591

8,003

18,941

8,206

2,364

10,814

3,953

12,732

28,530

20,499

221,173

Admin and finance management

1,687,525

36

5,235

218,505

97,842

19,475

14,110

18,941

8,206

16,977

10,338

41,009

38,877

17,451

35,608

95,450

23,725

53,380

972,360

Total BDS $

2010

843,754

18

2,617

109,253

48,921

9,727

7,055

9,470

4,103

8,489

5,169

20,505

19,439

8,726

17,804

47,725

11,863

26,690

486,180

Total US $

1,737,331

3,139

575

184,686

72,809

22,970

13,627

30,569

9,751

28,793

17,653

39,939

26,383

14,013

45,773

70,106

23,420

82,583

1,050,542

BDS $

2009

For the year ended December 31

868,666

1,570

288

92,343

36,405

11,485

6,814

15,285

4,875

14,396

8,826

19,969

13,191

7,006

22,887

35,053

11,710

41,292

525,271

US $


The Barbados Family Planning Association

Statement of Cash Flows For the year ended December 31, 2010 expressed in Barbados dollars 2010

2009

BDS $

US $

BDS $

US $

Surplus of income over expenses

9,570

4,785

18,613

9,306

Interest income on designated fund

9,370

4,685

15,356

7,678

Cash flows from operating activities

Interest income on fixed assets fund

1,100

550

2,856

1,428

Release of fixed assets fund

(20,933)

(10,467)

(13,613)

(6,806)

Depreciation of plant and equipment

97,842

48,921

72,809

36,404

(Gain)/loss on disposal of plant and equipment

(93,180)

(46,590)

816

408

36

18

3,139

1,570

Interest income

(14,350)

(7,175)

(20,399)

(10,199)

Operating cash flows before working capital changes

(10,545)

(5,273)

79,577

39,789

Changes in non-cash working capital balances

34,548

17,274

(24,782)

(12,391)

Cash from operations

24,003

12,001

54,795

27,398

(36)

(18)

(3,139)

(1,570)

Interest received

14,350

7,175

20,399

10,199

Net cash flows from operating activities

38,317

19,158

72,055

36,027

Property, plant and equipment acquired

(107,085)

(53,543)

(500)

(249)

Proceeds on disposal of plant and equipment

Interest expense

Interest paid

Cash flows used in investing activities 102,639

51,320

Amounts deposited

47,706

23,853

(18,434)

(9,217)

Deposits redeemed

(58,353)

(29,176)

Net cash flows used in investing activities

(15,093)

(7,546)

(18,934)

(9,466)

(5,758)

(2,879)

(26,131)

(13,066)

(32,811)

(16,405)

41,950

20,975

activities

(38,569)

(19,284)

15,819

7,909

(Decrease)/increase in cash and cash equivalents for the year

(15,345)

(7,672)

68,940

34,470

Cash and cash equivalents - beginning of year

124,156

62,078

55,216

27,608

Cash and cash equivalents - end of year

108,811

54,406

124,156

62,078

Represented by: Current accounts and cash in hand

108,811

54,406

124,156

62,078

Repayment of borrowings (Decrease)/increase in deferred income Net cash flows (used in)/from financing

56th Annual Report 2010

Cash flows from financing activities

47


The Barbados Family Planning Association

Notes to Financial Statements December 31, 2010 expressed in Barbados dollars

48

1

Organisational structure and principal activities

The Barbados Family Planning Association is a voluntary charity with the objective of promoting family planning services through its head office located at Bay Street, Bridgetown, Barbados.

Principal sources of revenue arise from the International Planned Parenthood Federation (IPPF) of which it is a member, subventions from the Barbados Government and from local fund raising activities.

In order to carry out its tasks, The Barbados Family Planning Association provides the following services to the population:

The provision of medical and clinical services, advice on family planning technology and maintenance of clinical service statistics.

The assessment of the conduct and effect of the programmes undertaken.

The formulation and development of information, education and training programmes including the application of audio visual and mass media materials.

The promotion of national and local fund raising campaigns.

2

Significant accounting policies

a)

Basis of preparation The financial statements of the Association have been prepared in accordance with International Financial Reporting Standards (IFRS) under the historical cost convention.

The preparation of financial statements in conformity with IFRS requires the use of certain critical accounting estimates. It also requires management to exercise its judgement in the process of applying the Association’s accounting policies. The areas involving a higher degree of judgement or complexity, or areas where assumptions and estimates are significant to the financial statements, are disclosed in Note 3.

Standards, interpretations and amendments to existing standards effective in the current year

There are no standards, interpretations and amendments to existing standards effective in the 2010 financial year which have a significant impact on the Association’s financial statements.


The Barbados Family Planning Association

Notes to Financial Statements December 31, 2010 expressed in Barbados dollars Significant accounting policies …continued a)

Basis of preparation …continued Standards, interpretations and amendments to existing standards effective in 2010, but not considered to be relevant by management: • • • • • • • • • • • • •

IAS 1(Amendment), ‘Presentation of financial statements’. IAS 7 (Amendment), ‘Statement of cash flows’. IAS 17 (Amendment), ‘Leases’. IAS 18 (Amendment), ‘Revenue’. IAS 36 (Amendment), ‘Impairment of assets’. IAS 39 (Amendment), ‘Financial instruments - recognition and measurement’. IFRS 2 (Amendment), ‘Group cash-settled share-based payment transactions’. IFRS 5 (Amendment), ‘Non-current assets held for sale and discontinued operations’. IFRS 8 (Amendment), ‘Operating segments’. IFRIC 9, ‘Reassessment of embedded derivatives and IAS 39, Financial instruments: Recognition and measurement’. IFRIC 16, ‘Hedges of a net investment in a foreign operation’. IFRIC 17, ‘Distribution of non-cash assets to owners’. IFRIC 18, ‘Transfers of assets from customers’.

Standards, interpretations and amendments to existing standards that are not yet effective Management has reviewed the standards, interpretations and amendments to published standards that are not yet effective and concluded that none are relevant to the Association’s operations. b)

Revenue recognition The Association recognises unrestricted support grants as income in the period of receipt. Donor restricted grants for specific activities are deferred and recognised as income as the funds are expended. Other income from sales and fund raising activities are recognised on the completion of the performance of services and customers’ acceptance. Interest income is recognised on an accrual basis, using the effective interest method.

c) Inventories Inventories are reflected in the financial statements at the lower of cost and net realisable value. Cost is determined using the first-in first-out basis.

56th Annual Report 2010

2

49


The Barbados Family Planning Association

Notes to Financial Statements December 31, 2010 expressed in Barbados dollars 2

50

Significant accounting policies …continued d)

Property, plant and equipment Property, plant and equipment are stated at cost less accumulated depreciation and impairment losses. Cost includes expenditure that is directly attributable to the acquisition of the item. Donated property, plant and equipment are recorded at cost and credited to the Fixed Assets Fund account. The balance on the Fixed Assets Fund is released to income at the same rate at which these fixed assets are depreciated.

Subsequent costs are included in the asset’s carrying amount or recognised as a separate asset, as appropriate, only when it is probable that future economic benefits associated with the item will flow to the Company and the cost of the item can be measured reliably. All other repairs and maintenance are charged to the statement of comprehensive income during the financial period in which they are incurred.

Depreciation is computed on the straight-line method at rates considered adequate to write-off the cost of depreciable fixed assets over their useful lives.

The useful lives are: Furniture and equipment

- 3 - 10 years

Computer equipment

- 3 - 5 years

Medical equipment

- 5 years

Motor vehicles

- 5 years

The assets’ useful lives are reviewed, and adjusted if appropriate, at each date of the financial statements.

An asset’s carrying amount is written down immediately to its recoverable amount if the asset’s carrying amount is greater than its estimated recoverable amount.

Gains and losses on disposals are determined by comparing proceeds with carrying amount. These are included in the statement of comprehensive income.

e)

Foreign currency translation a) Functional and presentation currency

Items included in the financial statements are measured using the currency of the primary economic environment in which the Company operates (‘the functional currency’). The financial statements are presented both in Barbados and United States dollars, which are the Association’s presentation currencies.

b)

Transactions and balances

Foreign currency transactions are translated into the functional currency using the exchange rates prevailing at the dates of the transactions. Foreign exchange gains and losses resulting from the settlement of such transactions and from the translation at year-end exchange rates of monetary assets and liabilities denominated in foreign currencies are recognised in the statement of comprehensive income.


The Barbados Family Planning Association

Notes to Financial Statements December 31, 2010 expressed in Barbados dollars Significant accounting policies â&#x20AC;Ścontinued f) Gratuities Gratuities due to staff on the expiry of contracts with the Association are accrued over the term of the contracts. g) Provisions Provisions are recognised when the Association has a present legal or constructive obligation, as a result of past events, if it is probable that an outflow of resources will be required to settle the obligation and a reliable estimate of the amount can be made. h)

Cash and cash equivalents Cash and cash equivalents include current accounts and cash in hand and interest bearing deposits with original maturities of three months or less.

i)

Income taxes The Barbados Family Planning Association is a non-profit charitable organisation and is exempt from income taxes under Section 4 of the Income Tax Act.

j) Borrowings Borrowings are recognised initially at fair value, net of transaction costs incurred. Borrowings are subsequently stated at amortised cost and any difference between the net proceeds and the redemption value is recognised in the statement of comprehensive income over the period of the borrowings using the effective interest method. Borrowings due within twelve months of the balance sheet are classified as current liabilities. k) Receivables Receivables are recognised initially at fair value and subsequently measured at the anticipated realisable value. A provision for impairment of receivables is established when there is objective evidence that the Association will not be able to collect all amounts due according to the original terms of receivables. Significant financial difficulties of the debtor and default or delinquency in payments are considered indicators that the trade receivable is impaired. The amount of the provision is the difference between the carrying amount and the anticipated realisable value. The carrying amount of the asset is reduced through the use of the provision for impairment of receivables and the amount of loss is recognised in the statement of comprehensive income. When a receivable is uncollectible, it is written off against the provision for impairment of receivables and any subsequent recoveries of amounts previously written off are credited against administration and general costs. l)

Accounts payable Accounts payable are recognised initially at fair value and subsequently measured at amortised cost using the effective interest method.

56th Annual Report 2010

2

51


The Barbados Family Planning Association

Notes to Financial Statements December 31, 2010 expressed in Barbados dollars 3

Critical accounting estimates and judgements in applying accounting policies Estimates and judgements are continually evaluated and are based on historical experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances. a)

Critical accounting estimates and assumptions There were no estimates and assumptions that have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities within the next financial year.

b)

Critical judgements in applying the entity’s accounting policies There were no critical judgements in applying the Association’s accounting policies that would have a material effect on the financial statements.

4 Inventories

Brand name

2010

2010

2009

2009

Quantity

BDS $

US $

BDS $

US $

35,062

3,450

1,725

3,282

1,641

170

117

58

50

25

Contraceptives Condoms Copper T 380 A Depo Provera

1,126

2,454

1,227

1,794

897

Norigynon

362

666

333

93

46

Noristerat

141

386

193

306

153

2,609

1,713

857

1,720

860

1,590

795

Microgynon ED Trinordiol Nordette

8

4

Roselle

5,448

3,884

1,942

4,010

2,005

Lo Femenal

2,073

1,078

539

1,172

586

461

1,050

525

1,334

667

2,000

1,479

739

1,122

561

26,500

2,104

1,052

2,230

1,115

HCG Pregnancy test kits

832

1,000

500

1,116

558

Depo Provers Syringes

400

31

16

106

53

45

891

446

772

386

119

298

149

300

150

4

12

6

10

5

Canesten Cream

46

315

157

254

127

Cleocin Cream

33

997

499

390

195

Gyno Travogen Cream

13

126

63

68

34

Trovogen Cream

23

Optnor Clinical Equipment Cyto Brushes Disposable Gloves

MR Syringe Kits Cannulae Silicone Lubricant Other

52

124

62

120

60

22,175

11,088

21,847

10,923


The Barbados Family Planning Association

Notes to Financial Statements December 31, 2010 expressed in Barbados dollars 5

Property, plant and equipment

Land $

Furniture and equipment $

Computer equipment $

Medical equipment $

Motor vehicles $

Total $

22,600

132,891

77,749

141,260

185,364

559,864

(56,330)

(44,753)

(83,049)

(89,197)

(273,329)

22,600

76,561

32,996

58,211

96,167

286,535

22,600

76,561

32,996

58,211

96,167

286,535

Additions

500

15,038

15,538

Disposals - cost

(1,564)

(5,330)

(6,894)

Disposals - accumulated depreciation

748

5,330

6,078

Depreciation charge

(15,013)

(10,615)

(20,214)

(26,967)

(72,809)

22,600

61,232

22,381

53,035

69,200

228,448

22,600

131,827

72,419

156,298

185,364

568,508

(70,595)

(50,038)

(103,263)

(116,164)

(340,060)

22,600

61,232

22,381

53,035

69,200

228,448

At December 31, 2008 Cost Accumulated depreciation Net book value Year ended December 31, 2009 Opening net book value

Closing net book value At December 31, 2009 Cost Accumulated depreciation Net book value

Opening net book value

22,600

61,232

22,381

53,035

69,200

228,448

Additions

88,373

95,000

183,373

Disposals - cost

(13,347)

(89,105)

(102,452)

Disposals - accumulated depreciation

13,347

79,646

92,993

Depreciation charge

(14,673)

(9,006)

(28,196)

(45,967)

(97,842)

22,600

46,559

13,375

113,212

108,774

304,520

22,600

131,827

72,419

231,324

191,259

649,429

(85,268)

(59,044)

(118,112)

82,485

(344,909)

22,600

46,559

13,375

113,212

108,774

304,520

Closing net book value At December 31, 2010 Cost Accumulated depreciation Net book value

56th Annual Report 2010

Year ended December 31, 2010

53


The Barbados Family Planning Association

Notes to Financial Statements December 31, 2010 expressed in Barbados dollars 6

Accounts payable and accrued expenses 2010

54

2009

BDS $

US $

BDS $

US $

Accounts payable

34,687

17,343

35,313

17,657

Accrued expenses

30,183

15,091

30,176

15,088

64,870

32,434

65,489

32,745


55

56th Annual Report 2010

funds - end of year

20,502

Total expenditure

Total restricted

20,502

during the year

equipment purchased

Property, plant and

during the year

Funds expensed

Total funds available

during year

Add funds received

20,502

Fryer Donation

12,158

61,125

17,924

43,201

73,283

30,904

42,379

IPPF/WHR

4,567

2,990

2,990

7,557

7,557

Youth Hotline

BDS Dollars

Deferred income - statement of changes in Donor Fund balance

Fund balance b/f

2010

7

expressed in Barbados dollars

December 31, 2010

Notes to Financial Statements

The Barbados Family Planning Association

2,000

2,000

2,000

2,000

UNFPA

37,227

66,115

17,924

48,191

103,342

32,904

70,438

Total

10,251

10,251

10,251

Fryer Donation

6,079

30,563

8,962

21,600

36,641

15,452

21,189

IPPF/WHR

2,284

1,495

1,495

3,779

3,779

Youth Hotline

US Dollars

1000

1,000

1,000

1,000

UNFPA

18,614

33,057

8,962

24,095

51,671

16,452

35,219

Total


56 61,098

– 20,502

Add funds receivable

Total funds available

funds - end of year

20,502

42,379

18,719

Total expenditure

Total restricted

18,719

during the year

Funds expensed

22,160

38,938

IPPF/WHR

during year

Add funds received

20,502

Fryer Donation

7,557

473

473

8,030

8,030

Youth Hotline

BDS Dollars

5,550

5,550

5,550

3,000

2,550

UNFPA

Deferred income - statement of changes in Donor Fund balance …continued

Fund balance b/f

2009

7

expressed in Barbados dollars

December 31, 2010

Notes to Financial Statements

The Barbados Family Planning Association

70,438

24,742

24,742

95,180

25,160

41,488

28,532

Total

10,251

10,251

10,251

Fryer Donation

21,189

9,360

9,360

30,549

11,080

19,469

IPPF/WHR

3,779

236

236

4,015

4,015

Youth Hotline

US Dollars

2,775

2,775

2,775

1,500

1,275

UNFPA

35,219

12,371

12,371

47,590

12,580

20,744

14,266

Total


The Barbados Family Planning Association

Notes to Financial Statements December 31, 2010 expressed in Barbados dollars 8 Borrowings 2010 $

2009 $

Total borrowings

5,758

Less current portion

(5,758)

The loan of $63,800 (US$32,000) represented a facility issued by the IPPF in 2007. In 2009 the loan bore interest at the rate of 12 month LIBOR + 200 basis points variable, which was 7.31%. The loan, which was repayable over three years in US dollars with a refinancing option, was fully repaid during the year. Statement of changes in designated fund balance

Fund balance - beginning of year

Provident fund $

Severance fund $

2010 Total $

2009 Total $

247,785

38,476

286,261

281,498

Interest income on interest bearing deposits

8,228

1,142

9,370

15,356

Transfers from/(to) undesignated funds

4,751

4,751

(10,593)

260,764

39,618

300,382

286,261

Fund balance - end of year

56th Annual Report 2010

9

57


The Barbados Family Planning Association

Notes to Financial Statements December 31, 2010 expressed in Barbados dollars 10

Statement of changes in Fixed Assets Fund BDS $

US $

65,876

32,938

2010 Unrestricted Fund balance - beginning of year Add: Property, plant and equipment purchased during the year

76,288

38,144

Less: Amount released to income during the year

(20,933)

(10,467)

121,231

60,615

Bequeathed cash donation - Hamilton Estate

57,253

28,626

Bequeathed land donation - Hamilton Estate

22,600

11,300

79,853

39,926

1,100

550

(58,353)

(29,177)

22,600

11,300

143,831

71,915

Fund balance - beginning of year

64,450

32,225

Add: Property, plant and equipment purchased during the year

15,038

7,519

Less: Amount released to income during the year

0.02 in

(6,806)

65,875

32,938

Bequeathed cash donation - Hamilton Estate

54,398

27,199

Bequeathed land donation - Hamilton Estate

22,600

11,300

76,998

38,499

2,856

1,428

79,854

39,927

145,729

72,865

Restricted Fund balance - beginning of year

Interest on bequeathed cash donation - Hamilton Estate Encashment of deposit

Fund balance - end of year 2009 Unrestricted

Restricted Fund balance - beginning of year

Interest on bequeathed cash donation - Hamilton Estate

Fund balance - end of year

58


The Barbados Family Planning Association

Notes to Financial Statements December 31, 2010 expressed in Barbados dollars 11 Insurance Property, plant and equipment and inventories may be acquired at a reduced cost or donated. The replacement costs have been estimated by the Association and reflected in the insurance policies held by them, with cover effected as follows: US $

Motor vehicles

258,600

129,300

Furniture and equipment

199,669

99,835

Inventories

181,405

90,703

2010 $

2009 $

395,661

405,790

28,776

30,421

Key management compensation

Salaries and allowances National Insurance

56th Annual Report 2010

12

BDS $

59


The Barbados Family Planning Association

Notes to Financial Statements December 31, 2010 expressed in Barbados dollars 13

Financial risk management a)

Financial risk factors The Associationâ&#x20AC;&#x2122;s activities expose it to a variety of financial risks as follows:

i)

Cash flow and fair value interest rate risk As the Association has no significant interest bearing assets other than the deposits, the Associationâ&#x20AC;&#x2122;s income and operating cash flows are not significantly dependent on changes in market interest rates. The interest rates on the deposits at year end was 2.5% - 3.5% (2009 - 3% - 5%).

ii)

Liquidity risk Management monitors cash and cash equivalents on the basis of expected cash flow. Financial liabilities at the date of the statement of financial position based on the remaining period to maturity were as follows: Less than 1 year $

Total $

34,687

34,687

Accounts payable

35,313

35,313

Borrowings

13,693

13,693

49,006

49,006

As at December 31, 2010 Accounts payable As at December 31, 2009

60


The Barbados Family Planning Association

Notes to Financial Statements December 31, 2010 expressed in Barbados dollars Financial risk management …continued a)

Financial risk factors …continued iii)

Credit risk Credit risk arises from the Association’s cash and cash equivalents and exposure to customers and donors in the area of outstanding receivables. Cash and deposits are placed with credit worthy international banks. The credit quality of receivables is assessed in the table shown below: 2010 $

2009 $

0 to 3 months

1,861

33,327

3 to 6 months

5,132

9,393

6,993

42,720

6 months +

b)

No provision for impairment has been considered necessary in 2010 and 2009.

Fair values The carrying values of financial assets and liabilities are assumed to approximate fair values due to the shortterm nature of these assets and liabilities.

56th Annual Report 2010

13

61


The Barbados Family Planning Association

Reconciliation to Annual Report (For management information purposes only) December 31, 2010 BDS $

BDS $ 23,538

Surplus of income over expenses per Annual Report Income Adjustments as of December 31, 2010 Investment interest - FCIB

101

Grant Income - IPPF commodities

948 1049

Expenses Adjustments as at December 31, 2010 Strategy 2 - Brokerage & Transportation

(948)

Strategy 2 - COGS (Purchased) - Contraceptives

129

Strategy 2 - COGS (Purchased) - Pharmaceuticals Strategy 2 - COGS (In-Kind) - Contraceptives Strategy 2 - Inventory contraceptives - Clinical supplies donated

(130)

Strategy 2 - Honorarium/Sessional Fees

695

Administration and general services - Audit fees

(9,487)

Administration and general services - Bad debts write off

(2,000)

Administration and general services - Computer support contract

(1,053)

Administration and general services - Bank charges Surplus of income over expenses per audited accounts

62

(315) (1,888)

(20)

(15,017) 9,570


63

56th Annual Report 2010


FIFTY-SIXTH ANNUAL REPORT 2010 BARBADOS FAMILY PLANNING ASSOCIATION Bay Street, St.Michael, Bridgetown, Barbados Tel: (246) 426-2027 Fax: (246) 427-6611 Email: bfpa@caribsurf.com Website: www.bfpa.net

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BFPA Annual Report 2010