Alleyn’s TownleySchoolRoad London SE22 8SU 020 8557 alleyns.org.ukreception@alleyns.org.uk1500 Founded 1619 Advent 2022 Felicity Amoateng Job title: Chemistry Technician Start date: 1 September 2022 Welcome to
On behalf of the Governors, the Staff and most importantly the pupils, we would like to welcome you to the School. Alleyn’s is an exceptional community which aims to inspire excellence in every member of the School Webody.are proud of our rich and successful history, and the Founder’s Vision on which we are based. However, we also embrace fresh thinking and the best that the modern world has to offer, reflected in our core values which are Respect, Opportunity, Curiosity, Courage and Kindness I(ROCCK).verymuch hope you will make a full and valuable contribution to our work and I look forward to working alongside you in the years ahead.
Welcome to Alleyn’s
Tutorials on Microsoft Office including using Excel and Office 365: https://learning.alleyns.org.uk/it support/microsoft office Tips on Using Schoobase: https://learning.alleyns.org.uk/it support/schoolbase Support Staff Handbook: https://learning.alleyns.org.uk/admin forms and handbooks/support staff handbook Weekly Briefing: https://learning.alleyns.org.uk/weekly briefing 2 Bursary and key Bursary Forms: https://learning.alleyns.org.uk/ bursary
David Wicksteed Head of HR 27
2
Staff Telephone List: https://learning.alleyns.org.uk/admin forms and handbooks/staff telephone list HR: https://learning.alleyns.org.uk/human resources Staff Pictures: https://learning.alleyns.org.uk/human resources/ staff pictures Using the Hub: https://learning.alleyns.org.uk/it support/the hub
Useful Hub Pages
26 The School Site 3 Contents Page Your first day 4 Key Information 5 Do you know where… ? 6 Who’s who 8 Your first week at Alleyn’s… 11 The Junior School 12 School Structure & Departments 14 Vision & Values 16 IT @ Alleyn’s 17 The New Starters’ Group 18 Safeguarding 19 Confidentiality 19 Reception 20 Food, Glorious Food 21 Performance Review Meetings 22 Key Telephone Numbers 23 Have you found…? 24 Absence & Sickness 25
Absence & Sickness
Your first day... By the end of your first day you should have: 1. Met with David Wicksteed or Matilda Smith to talk about the importance of safeguarding and data protection in the School environment. 2. A Staff Induction Booklet. 3. Had a tour of the School site including: • Toilets • Common Room • Dining Areas 4. Access to your e mail/IT set up. 5. Signed the Acceptable Use Policy. 6. Picked up your access card from Reception; this will allow you to swipe in and out. It can also be loaded with money using the UpayChilli system. 4 25
Please report any unplanned absences (e.g. sickness) to the Support Staff Absence Reporting Line on m: 07715 961594.
A note is made of all staff absences and HR will routinely invite all staff members who have been off sick for a brief Back to Work interview. Full guidance and our absence policy is available to view under the HR section of the Hub at https:// learning.alleyns.org.uk/human resources/support staff absence illness reporting. If you have any questions regarding the policy please don’t hesitate to contact HR.
24 Finding your way around the School... Do you know where the following are? 1) Reception 2) The Bursary 3) The Headmasters Office 4) Reprographics 5) Estates Building 6) Security Lodge 7) HR Offices 8) The Medical Room 9) Designated Safeguarding Person’s Office 10) The Chaplain’s Room 11) EA Bean Cafe 12) Junior School Security Lodge 13) IT Offices 14) The Common Room 15) Support Staff Fire Evacuation Point 5
Information
Your line manager (also responsible for your annual performance review) is: 8:00am-17:00pm Mark Workman (Head of Chemistry)
Aim Starting a new job there will be things you need to be made aware of which vary from the practical and straightforward to the less tangible. The aim of this booklet is to provide some key information and to point you towards useful people or places in case you need help or advice at any time.
First things first… working hours:
Key
Your
6 Do you know where... ...the dining hall is? ...IT is based? ...to park? ...the toilets are? 23 Key Telephone Numbers Main School Phone Number: 020 8557 1500 Head’s Office: 1493/8009 Bursar’s Office: 1451 Reception: 1500 HR: 020 8613 5016 Junior School: 1519 Estates Office: 1499 Security Lodge: 1526 Duty Mobile / Lodge: 07823 539253 Security (Steve Gooch): 8021 or m: 07823 539256 Nurses Medical Emergency: 020 8557 1458 Out of Hours First Aider: 07702 103454 IT Support: 1456 Absence: 07715 961594
TheBean)Quad
https://learning.alleyns.org.uk/policies
Review Meetings
3 Month Catch-Up & Performance Reviews
During your first month at Alleyn’s your Line Manager may organise one or more review meetings to help you understand your role, provide feedback, help answer any questions and/or prepare and set goals for your first Performance Review. These reviews can take anything from 5 30 minutes depending on what needs to be discussed, and if appropriate may be continued beyond 4 weeks.
Performance Review
Three Month Catch-Up After 3 months, you will be invited back to HR for an informal catch up; this is also a good opportunity to raise any questions or issues that might have arisen since starting at Alleyn’s.
22
Please see the Performance Review Policy available from the HR Consultant or via the Hub: and procedures/support staff/performance review. The annual performance review is a good time for colleagues and Line Managers to share feedback and for a general discussion taking in many aspects of your job including career development for the year ahead. 7
Playing fields, theatre (MCT) and cafe (EA
Coffee and a variety of teas are available in the Staff Common Room (located along the History corridor in the main building).
Food and other drinks can be paid for using their access card (pay in advance via UpayChilli website (www.upaychilli.com) or the Upay app (available for Apple and Android).
Outside Alleyn’s, Sue enjoys many hobbies, particularly sports. She has a lifelong passion for hockey and is currently one of a handful of Level 4 qualified coaches in the country. When younger she played for and captained both England and Great Britain.
ANDY SeniorSKINNARDDeputyHead & Safeguarding Lead
There is a Coffee Shop (EA Bean) on the Ground Floor of the MCT serving drinks, sandwiches, cakes etc. Staff may have up to 2 hot drinks from the shop for free each day.
SUE CHANDLER
21
Senior Deputy Head (Personnel & Administration) Sue is a long standing member of staff at Alleyn’s. Her degree is in Sports Studies and Geography, and during her time here she has been fortunate to have had a number of roles: teacher of PE & Games and Geography; Housemaster (Dutton’s) and Assistant Head (Co Curricular). Her current role takes in the daily running of the School and its staffing.
Food, Glorious Food!
Andy first came here in 2006 as Assistant Head/Head of Upper School. Before Alleyn’s, he was Head of Sixth Form & Head of Philosophy at Sevenoaks. Andy read Theology at university and while there spent time playing piano in modern jazz bands. These day he’s still in a band formed 30 years ago which plays at the Ealing Jazz Festival each year. He has three children who are all at Alleyn’s. (They stop him playing jazz as much as he would like, and they love being at the School.)
8 CLAIRE MORGAN Chief Financial Officer Claire has worked in the Bursary since 2011. She is a qualified accountant and knows the School inside out, both as a colleague and a parent. As well as being Chief Financial Officer with responsibility for every aspect of the financial management of the School, she is Acting Chief Operations Officer for Trinity Term 2022.
Alleyn’s takes good care of its staff when it comes to keeping us fed and watered, and as a community we greatly value the benefits that come with sharing food and lively conversation.
JANE LUNNON Head Our new Head joined Alleyn’s in January 2021 Jane grew up in London and went to Bristol University to study English. After a brief spell in marketing, she became an English teacher progressing to Deputy Head at Wellington College and most recently Head of Wimbledon High School. She is an avid reader, has a husband and twin sister who are both Heads, two children, and a saintly cat called Tumbleweed.
Lunch is served 12pm around 2pm in the Dining Hall. Colleagues sit on the right hand side (as you enter through the doors by the Sixth Form Centre). Please sit wherever you feel comfortable (you will see that sometimes tables are reserved for visitors).
20
Our fantastic Reception Team, Amy Pé Jones (our Senior Receptionist), Helen Tudor and Christina Rista Brettler, are the heart of our communications hub. If at any time you’re unsure who to speak to, Reception can help.
Helen Tudor
Christina Rista-Brettler 9
ASTRID McAULIFFE Deputy Head (Academic)
Astrid is Deputy Head (Academic) with responsibility for teaching and learning, curriculum, timetabling and reports. She is also a German and Spanish teacher and has been at the school for several years. During her free time she goes to the gym when possible, practises yoga and runs.
Amy Pé Jones (Senior Receptionist)
Lee has been working at Alleyn’s since 2001, initially as part of the IT team and then in HR. He now looks after the Reprographics department and the printers/copiers around the site. He enjoys reading and looking after his dogs. He’d also be glad to take you on at a boardgame or two!
Reception
GUY COLLINS DOWN ITLEECOODARBYPrint&Assets
Manager
KAY TAYLOR Head’s Executive PA Kay joined Alleyn’s from Northcote Lodge School where she had worked for 6 years as the Head’s PA. Previously she has worked in sports sponsorship and marketing including Formula 1 and MotoGP. Kay enjoys reading, cooking (including cocktails!) and watching rugby (especially Wasps and England).
Please refer to the to the Safeguarding (Child Protection) Policy which can be found on the School’s website and the Hub, or from Andy Skinnard. You will have had a safeguarding training session with the HR Consultant on your first day. If you have not had this training session please contact David Wicksteed immediately (hr@alleyns.org.uk, t: 020 8613 5004).
• Andy Skinnard is the Designated Person for safeguarding issues. Any concerns should be presented to him.
Key facts to remember:
• Safeguarding is afforded the highest level of importance within the School.
Safeguarding
• Every staff member has a role to play in ensuring the welfare and safety of pupils.
RAPHAELA ZANCONATO Events Manager
Strategy
Raph is the Events Manager and has been here since 2015, working initially with our External Events team. As Events Manager she is responsible for making sure our many in house and external events run without a hitch she also manages the MCT, hosting a dynamic programme of author talks, comedy gigs and concerts. Page 19
Photos of all our Teaching, Support and Junior School staff can be found on the HR hub pages.
It’s vital you’re familiar with our Data Protection Policy and up to date with General Data Protection Regulation (GDPR). Information on this is available on the Hub at learning.alleyns.org.uk/datahttp:// protection. The School stores and processes a vast amount of personal and sensitive information. It is extremely important that all colleagues ensure that information is stored on a need to know basis only and is handled and destroyed securely. Computer screens and sensitive data on desks should be locked or filed away when unattended. If you have any concerns regarding the security of sensitive or personal data please speak to Claire Morgan.
STEFAN CommissionaireDAVIS
MICK EstatesPRICEBursar
MATT DirectorBRITLANDofIT&Digital
Confidentiality & Data Protection
Matt is responsible for integrating and overseeing every aspect of IT in the School, including teaching, learning, marketing, communications and admin. He is an established writer on technology and education, and brings a wealth of experience in computing leadership and teaching to Alleyn’s.
10
Stefan has been at Alleyn’s since 2003 and is our wonderful Commissionaire. He works in the Lodge and is the unforgettably friendly face many people see when they first arrive at Alleyn’s. Stefan knows the school inside out and is always happy to help.
Mick Price is our Estates Bursar, and has been at Alleyn’s since 1998. He has responsibility for the grounds and gardens team, buildings maintenance and porters and also manages the School’s building contractors. In his spare time Mick enjoys tending his allotment and shooting.
WalickaKarolina HR &(RecruitmentOfficerPayroll)
If at the end of your first weeks or any time afterwards there is anything about your contract, pay or general working practices which you’re unsure of, please email hradmin@alleyns.org.uk or visit HR in C0 and talk to David Wicksteed, Head of HR , or anyone in the HR team (Matilda Smith, Karolina Walicka and Vanessa Letts). We are always happy for colleagues to email us or drop by for a chat at a time convenient for Matilda Smith HR Officer (Employee Relations)
The group is a great way for new staff to meet each other and find out more about the School.
The Support Staff Induction Group is an informal group which meets twice a term to help welcome and integrate new support staff into the School (during Covid some of these meetings may be Thevirtual).groupis run by David Wicksteed, our HR Head, and will include all Support Staff with less than 12 months’ service, plus members of the HR team.
Topics of discussion cover every aspect of School life, and guest speakers in the past have included the Deputy Head, the Bursar, the Librarian, the Head of Co Curricular and numerous Heads of Department.
Support Staff Induction Group
Attendance at the meetings is not compulsory but there will be CAKE/BISCUITS!!
David Wicksteed Head of HR Vanessa Letts HR Admin
Alleyn’s HR…
11
Page 18
uses.packagesdifferentUnderstandingBriefing.thesoftwarethattheSchool
12 JANE MINES Head’s PA Jane Mines is the Junior School Head’s PA, although her job encompasses almost every aspect of life in the Junior School. If you have a general question about the Junior School, Jane will normally know the answer. She has worked here since 2005. Alleyn’s Junior School shares the same site and has the same Governors as the Senior School. It has an outstanding reputation in its own right, and the majority of its pupils move up to the Senior School at the end of Year 6.
The IT Department is headed up by Matt Britland (Director of IT & Digital Strategy) and Rob Yang (IT Manager) and is located on the ground and first floors of the Art, Technology & Computing Block. If you have any IT queries please ITsupport@alleyns.org.uk in the first instance. IT will also give you login details and take a photo of you for your ID card. In the weeks that follow you may need to get used to the School’s various IT systems, including:
Erica has taught at a number of primary schools in South London, including Dulwich Village Infant School, where she was Acting Head, and St Stephen’s CE Primary School, where she was Deputy Head for 8 years. In her free time she plays violin and piano to Grade 8 standard, sings in choirs, and is a keen swimmer and skier.
THE HUB is Alleyn’s online learning platform. It is primarily a teaching and learning resource, but also facilitates communication across the School. Please familiarize yourself with some of its content including the online tutorials, policies, blogs, news sites etc. Useful sections include: • Staff Pictures (under the Staff/HR Section).
• The Weekly
ERICA DeputyOLLEYHead
IT @ Alleyn’s
• IT Support (under Daily Life).
Alleyn’s Junior School
Simon has been Head of the Junior School since September 2015. Previously he was Head of St Andrew’s Prep (part of the same charity as Eastbourne College) and a Deputy Head at Dulwich Prep, London (DPL). He enjoys being based in Dulwich, and spends much of his free time with his young family and making full use of his Arsenal season ticket! Page 17
SIMON SEVERINO Head
• Telephone List (under Staff/ Admin, Forms and Handbooks).
Gaining familiarity with Schoolbase the School’s data management system. Navigating the Hub Understanding the School’s Acceptable Use Policy and its relevance to your work.
Vision & Values
Alleyn’s is a happy and successful co educational, academically selective, independent London day school. As we look forward in the twenty first century, we reaffirm our commitment to the following: Nurturing holistic excellence for all, developing curiosity, reflection, Promotingloveindependencedetermination,andalifelongoflearning;wellbeinginakind,caringandsafeenvironmentwhereeveryindividualcan flourish; Offering opportunities, both inside and outside the classroom, to develop skills, insight, empathy, creativity, leadership and teamwork; Valuing diversity in welcoming to the Alleyn’s community people of different backgrounds and Buildingbeliefs;positive local, national and international partnerships and providing opportunities for our pupils and staff to make a community of pupils, parents, staff and alumni, and honouring our continuing commitment to Edward Alleyn’s charitable foundation of ‘God’s Gift’
.
Key Facts About the Junior School: The Junior School has nearly 50 staff members and over 230 pupils.
The Junior School shares a further body of support staff with the Senior School eg Estates and IT staff. Alleyn’s Junior School opened in 1992.
The Senior and Junior School share the dining rooms, offering the chance for colleagues across the schools to meet and chat.
Page 16
The Junior School was extensively redeveloped and upscaled in 2022. The new Rose Hall is a fantastic and very versatile venue for use by the whole community.
Cherishingdifference;our
The Junior School has its playground,own library, art facilities, and IT suite. 13
Premises: Steve Gooch manages our team of security guards and cleaners as well as the Commissionaire. He can usually be found at one of the two security lodges and is also available on m: 07823 539256.
Support Staff Departments
Bursary: The Bursary is located in the main School building and is responsible for managing the School’s budgets and finances. If you need to see the Chief Financial Officer please book a time via the PA to the CFO and Acting COO, Harriet Cadapen
.
15
The Senior School is made up of the Lower School (Years 7 & 8), Middle School (Years 9,10 & 11) and Upper School (Years 12 & 13). The Junior School is split into Infants and Juniors. Though the Board of Governors has overall responsibility for the School, its day to day running is the duty of the Senior Management Team (SMT) The SMT is made up of the Head, the Junior School Head, the Bursar, the Senior Deputy Head, the Deputy Head (Personnel & Admin), the Deputy Head (Academic), the Heads of the Upper School, Middle School and Lower School, the Assistant Head of Co Curricular, Assistant Head of Teaching & Learning and the Director of Finance.
IT: The IT Support Office is in the Art, Technology and Computing Block. There will be someone on hand to help with queries from 8am 6pm. See p17 for more information.
For a full list of support and academic staff and their job titles, see the Support Staff Handbook.
School Structure and Departments
14
Academic Departments include Art, Classics, Computer Science, Design & Technology, Dance, Drama, Economics, English, Food & Nutrition, Geography, History, Maths, Media Studies, Modern Foreign Languages (French, German, Spanish), Music, Philosophy, Physical Education & Games, Politics, Psychology, Religious Studies and Science (Chemistry, Biology, Physics).
Estates: Mick Price manages the Estates team covering porters, ground staff, gardeners and maintenance. Mick can also provide information on building projects. The Estates Office is next to the DofE Building.
