%5baiesec in neu%5d candidate booklet spring 2015 recruitment

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Table of content I. II. III. IV. V. VI. VII.

About Us AIESEC NEU Structure Team Member Program Recruitment Process Candidate Job Descriptions “1 Day Being AIESECer” Event Contact Us

Membership Recruitment Spring 2015 AIESEC in National Economics University

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I. About us a. AIESEC International Starting from an initiative by 7 people from 7 different countries in 1948, AIESEC now has 66 years of experience in developing highly potential youth into globally minded, responsible leaders., AIESEC is the world’s largest youth-run organization, presenting in over 124 countries and territories, with over 86,000 members.

Focused on providing a platform for youth leadership development, AIESEC offers young people the opportunity to participate in international internships, experience leadership and participate in a global learning environment. What makes AIESEC unique is the youth driven impactful experience that it offers to its members. b. AIESEC Vietnam AIESEC in Vietnam started in October 2006 as an official expansion of AIESEC in Japan. After 8 years, AIESEC Vietnam has settled in 7 Local Chapters (3 LCs in Ho Chi Minh City, 3 LCs in Hanoi and 1 LC in Da Nang). c. AIESEC NEU In 2013, we are proud to have National Economics University as the second campus in Hanoi to open a Specialized Unit of AIESEC Hanoi Local Chapter - AIESEC NEU. With a strong and rapid development, AIESEC NEU was Official Expansion in Summer 2014 and finally Full Local Chapter in January 2015.

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AIESEC NEU Structure President

Exchange Functions

Supporting Functions

Outgoing GCDP

Talent Management

Outgoing GIP

Marketing and Communications

Incoming GCDP

External Relations

Finance

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II. AIESEC NEU Structure A. Introduction: Under President there are 7 functions: 1. Outgoing Global Community Development Program 2. Outgoing Global Internship Program 3. Incoming Global Community Development Program 4. Marketing and Communication 5. Finance, 6. Talent Management 7. External Relations B. Notes: - Each function is led by a Vice President.

- In this recruitment, AIESEC NEU recruits member for function oGCDP, oGIP, iGCDP, Finance, and External Relations.

- After this term (6 months), members can change to other function which they feel suitable.

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III. Team Member Program A. What Team Member Program (TMP) experience is an opportunity for a young person to develop entrepreneurial and responsible leadership by living a practical team experience at a local, regional or global level. Your responsibility is to manage AIESEC’s performance and the delivery of its experience.

B. Why With this program, a young person will be enabled to access to AIESEC’s value-based platform and he/she can achieve: A practical team experience Hard and soft skills development in an international environment A global mindset An entrepreneurial and responsible attitude towards being a social leader C. Who Undergraduate students want to develop self and others, through team experience, leadership opportunities and global learning environment.

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All candidates who are currently 1st and 2nd students from list below are ELIGIBLE to apply for our Team Member Program this Spring 2015:

1. National Economics University (NEU) 2. Hanoi Open University (HOU) 3. Hanoi University of Natural Resources and Environment (HURNE) 4. Academy of Policy and Development (APD) 5. National Institute of Education Management (NIEM) 6. Hanoi University of Mining and Geology (HUMG) 7. Military Science Academy 8. National University of Civil Engineering (NUCE) 9. Hanoi Medical University (HMU) 10. Academy of Cryptography Techniques (ACT VN) 11. Hanoi University of Industry (HAUI) 12. Hanoi Academy of Theatre and Cinema 13. Dong Do University of Science and Technology 14. Bac Ha International University (BHIU) 15. Thanh Do University

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IV. Recruitment Process All candidates have to go through 3 round: Application Form, Assessment Center and Personal Interview.

1. Application Form Candidate fill in Application Form below for AIESEC NEU to have an overall understanding about those who want to get on our developing journey. All questions must be answered in English.

Otherwise your Application Form will be rejected.

Deadline for this round is 23:59 18/03/2015.

Link Application Form: http://bit.ly/AIESECNEU_TMP2015 2. Assessment Center Selected candidates from Application Round will head to the second round: Assessment Center. Here in this round, candidates have to overcome some challenges from AIESEC NEU to prove your potential and your teamwork skill.

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3. Personal Interview This is the last round of our recruitment, and the hardest round as well. Candidates who have already pass the first 2 rounds will have an interview with experienced AIESEC members.

4. Timeline • Application Form Opened: 1/3/2015 • “1 Day Being AIESECer” Event: 15/03/2015 • Application Form Closed: 18/3/2015 • Assessment Center: 22/3/2015 • Personal Interview: 29/3/2015 • Result Announcement: 31/3/2015

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V. Job Descriptions A. iGCDP - incoming Global Community Development Program This team is responsible for creating and managing interactive learning environment between international interns and local students through running projects which are relevant to Vietnamese society nowadays.

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• • • • • • • •

Key Responsibilities Building content for the Project Organizing project’s events Working with international interns to finalize the project’s event Promoting opportunities on NEU campus via various communication channel Recruiting internship interns through AIESEC system Supporting in the preparation of materials for applications and interviews Providing interns service with help them adapt to Vietnamese lifestyle Managing account: update partnership status weekly to Vice President External Relations

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2. Preferred Skills/Competencies • Having interest in working with international people • Communication skill, especially in English • Organizational skill • Innovation and creativity • Task and time management • Stakeholder focus 3. Key learning points Experiencing project management through learning by doing Experiencing international team environment Delivering direct impacts to people

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B. oGCDP - outgoing Global Community Development Program This team is responsible for recruiting and managing Vietnamese students to send them abroad for social project.

1. Key Responsibilities • Planning for project • Promote exchange opportunities on NEU campus via various communication channel • Take responsible to bring students to go exchange • Support and provide selected students with finding exchange opportunities abroad • Guide and keep track students with their exchange abroad 2. Preferred Skills/Competencies • Communication skill, especially in English • Organizational skill • Innovation and creativity • Task and time management • Stakeholder focus • Resilience

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3. Key Learning Points • Customer Focus • Delivering direct impacts to people • Organization Understanding • Effective Communication

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C. oGIP - outgoing Global Internship Program This team is responsible for sending students and recent graduates the opportunity to take on an international working experience with some of the top companies from around the world 1. Key Responsibilities • Planning for project • Promote internship opportunities on NEU campus via various communication channel • Take responsible to bring students to go internship abroad • Build, maintain and strengthen relationship between AIESEC NEU with AIESEC International and companies • Support and provide selected students with finding internship opportunities abroad 2. Preferred Skills/Competencies • Communication skill, especially in English • Organizational skill • Innovation and creativity • Task and time management • Stakeholder focus • Resilience Membership Recruitment Spring 2015 AIESEC in National Economics University

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3. Key learning points • Effective communication • Organization Understanding • Customer Focus • Delivering direct impacts to people

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D. External Relations External Relations led by External Relations Manager, now running International Volunteer Program. Members of this team raise Non-government Organization, Non-profit Organization and Social Enterprise partners in Viet Nam and match international volunteers to work for those partners.

1. Key responsibilities • Create proposal • Find sponsorship partners of venue, money, material • Make hit-list of potential partner (Fulfill partner pool): do research on partners • Approach potential partners to raise short and long term partnership • Deliver contracts and do follow-up partners • Manage account: update partnership status weekly to Vice President External Relations • Manage intern service 2. Requirements • Understanding AIESEC and Exchange • Effective communication • Resilience

3. Key learning points • Sales knowledge • Persuasion and negotiation • Task and time management

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E. Finance This team is responsible for managing the financial resource of AIESEC in NEU; including annual budget planning; managing cash flow; investing,. . .

1. Key Responsibilities • Cooperate with functions to set financial goal and budget plan for projects • Educate functions members Finance policy and Finance awareness • Allocate money into projects, keep track money used and make adjustment if necessary • Execute, control and manage data to ensure financial sustainability, accountability and transparency of AIESEC NEU 2. Preferred Skills/Competencies • Resilient, logical thinking, Careful • Basic financial awareness • Motivation 3. Key learning points • Logical thinking • Long-term thinking • Detail-oriented and Result-oriented • Basic Excel and Accounting skill Membership Recruitment Spring 2015 AIESEC in National Economics University

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F. Talent Management This team is responsible for managing and developing the human resource of AIESEC in NEU; including talent planning, talent recruitment and selection, performance assessment and appraisal, managing education cycle and training programs 1. Key responsibilities • Educate team leaders about basic talent processes and usage of corresponding materials to keep track and evaluate member performance • Keep track of talent process implementation through holding the team leader's accountability for frequent • Support Vice President of Talent Management on talent review on a monthly/quarter basis through quantitative analysis and qualitative suggestions • Participate in Talent Development projects • Manage and support delivery of Talent Management activities (member recruitment, training, Local Chapter Meeting, Award Night, . . .)

2. Requirements • Self-awareness • Effective communication • People orientation

3. Key learning points • Emotional intelligence • Detail orientation • Systematic thinking • Train the trainers

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G. Marketing and Communication This team is responsible for promoting and branding AIESEC externally and internally; including managing communication channels, doing market research, maintaining brand health, knowledge management, etc.

1. Key responsibilities • Manage internal and external communication of AIESEC • Co-operate with other functions to do promotion campaign • Brand AIESEC NEU to students • Manage promotion channel • Do market research on AIESEC’s stake holders 2. Preferred Skills/Competencies • Innovation and Creativity • Task and Time Management • Detail oriented and logical thinking • Marketing background 3. Key Learning Points • Stake holder focus • Marketing knowledge • Effective communication Membership Recruitment Spring 2015 AIESEC in National Economics University

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V. Event “1 Day Being An AIESECer” 1. Objective “A day being an AIESECer” is Event held by Organizing Committee Membership Spring 2015 Recruitment to bring you a closer view into AIESEC in NEU. Attending this Event, you can: • Get to know with AIESEC and AIESEC members • Understand working environment in AIESEC, detail job descriptions in each functions • Detailed information of selection process and useful tips for each selection round • Enlarge you network with not only AIESECers but other active, enthusiastic and talented students.

2. Agenda Time

Session

Objectives

8h30 - 9h00

Check-in

Check-in, some mini games

9h00 - 9h15

Opening Speech

Get to know about @ + @ NEU

9h15 - 10h00

Functions at a glane

Explore role of each funtions in AIESEC NEU

10h00 - 10h10

AIESEC Dance

10h10 - 10h35

Group activities

Get to know deeper about what each functions does

10h35 - 11h10

Sharing

Listen to real stories from AIESECers

11h10 - 11h30

Q&A + Closing

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Time: 15/3/2015 Venue: To be confirmed Registration Link: http://bit.ly/1dayaiesecer 20

VI. Contact us • • • • •

Email: aiesec.neu@gmail.com Website: http://aiesec.vn/students-2/get-involved-oncampus/neu/ Facebook: https://www.facebook.com/AIESEC.NEU Ask.fm: https://ask.fm/AIESECinNEU Hotline: 0985743882 - Thu Huong - Organizing Committee Promotion & Delegation

Thank you for reading this Booklet Wish you all the best and hope to see you as a part of us this Spring.

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