Algeria MUN 2015 Conference Secretariat Job Position descriptions

Algeria Model United Nations Conference 2015 | 2nd Secretariat Board

Algeria Model United Nations Conference Secretariat Job Position Descriptions Honorable Ladies and Gentlemen, Dear Algerian Youth, We ,Algeria Model United Nations Board, currently are looking for young and inspired individuals willing to assume the responsibility of Secretariat who shall act as the organizing committee of the 2nd edition of our conference.

An ideal Secretariat member is characterized by high commitment for the conference organization aspirations of his or her contribution, with good experience of event organization as well as knowledge of the social skills required to engage the youth in this conference. Since the conference will be held in English, a very good command of the language is essential. The Secretary General will organize a mandatory training session for all selected Secretariat team about Model United Nations rules of procedures and a clear state of Job Descriptions for each position within the Secretariat.

The following positions are planned for the 2nd edition Secretariat conference:     

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Secretary General.

Deputy Secretary General.

Under Secretary General for Conference Services (logistics) Under Secretary General for Administration & Finance Under Secretary General for Communication & Marketing  Digital Communication Officer.  Marketing Management officer.  Branding Management Officer.

Under Secretary General for Public Relations  Public Relations Officer.  Public Relations Officer.  Public Relations Officer.

Under Secretary General for Delegates Affairs.

Under Secretary General for Information Services  Website Management Officer.  Liaison Officer

Find more information about the Job description of each one of the positions in the file attached. Candidate may apply for one or more position but he or she shall be selected only for one position. Please fill the online application form and send us your CV and your casual picture. Applications for Secretariat will be accepted until the 27th of April,2015 at 22:59.

We look forward to reading your applications, The Secretary General of Algeria Model United Nations: Mr.ARIF Abdeljalil.

Algeria Model United Nations Conference 2015 | 2nd Secretariat Board

Algeria Model United Nations Conference Secretariat Job Position Description

The Secretariat is the heart of the conference, and the backbone of conference organization. Algeria Model United Nations Secretariat will be in charge of everything from recruiting to training staff and registering participants. Being part of the 2nd edition of Algeria Model United Nations conference will be a unique chance to contribute in the progress and success of Model United Nations concept in Algeria and in the other hand you will have the opportunity to develop your skills and expand your network.

Secretariat Job Position Description: -

Secretary General: o The Secretary-General is the individual ultimately in charge of all logistical matters at the Model UN conference. He assigns countries to all delegates, serves as the master of ceremonies for opening and closing ceremonies, and, most importantly, delegates’ duties to the staff. The Secretary-General should make every effort to delegate duties to other staff members, particularly during the conference, where he or she will be busy performing many of the ceremonial duties. o Accepts/ rejects application forms from delegates, Clerks, DAIS, and Secretariat applicants. o The secretary-general oversees the whole secretariat mediation. This function involves the secretary-general's role as a mediator between parties in conflict. As part of his "good offices" role, the Secretary General makes use of his independence and impartiality as the head of organization to prevent and stop the spread of conflict.

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Deputy Secretary General: o This person works closely with the Secretary-General, mainly in the assisting role. She or he may oversee staff training. o Writing/Editing background papers and creates or revises the rules of procedure. o Overseeing the logistical issues and dealing with the substantive issues. o Assume the role of Session Editor where he or she will be editing Newsletter, and Algeria Model United Nations Conference final report. o Suggest Topics and committees for AMUN conference session. o Maintain contact with AMUN Ambassadors, DAIS and the Secretariat.

Algeria Model United Nations Conference 2015 | 2nd Secretariat Board

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Under Secretary General for Conference Services (logistics): o This person works closely with the Secretary General mainly in the assisting role. o Coordinate with the Secretary-General, in hiring volunteers for the conference. This includes Committee: Pages(Clerks), Photographers, and any other required auxiliary staff. o The procurement, maintenance, distribution, and replacement of personnel and materiel. o Coordinate with the Secretary General and the team to make sure the logistical aspects of the conference are in place o Oversees all conference logistics including staggering lunch/breaks, making any reservations, setting up conference registration, and organizing opening ceremonies. o Oversee Delegates Resources Room, by Ensuring that computers and printers are available, creates the placards (country name cards).

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Under Secretary General of Administration and Finance: o Handle the administrative tasks of running Algeria Model United Nations Conference. o Maintains the conference budget. o Finds and secures conference budget by researching and getting in contact with sponsors- optional-.

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Under Secretary General of Public Relations: o Writes/Edits formal administrative letters ( Arabic/French/English) o Coordinate with external institutions on writing partnerships contracts. o Works closely with Secretary General to promote for the event, and get the needed contacts to facilitate the Secretariat’s work. o Editing Sponsoring Package. o Finds Potential Sponsors. o Represent the Secretariat at external institutions. o Edit Press Release (Arabic/French/English), and prepare briefing materials. o Managing Public Relations Crisis.

Public Relations Officer: o PR officer role consist of finding and approaching sponsors, maintain the Press and Media lists, and participate in editing the Sponsoring package.

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Algeria Model United Nations Conference 2015 | 2nd Secretariat Board

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Under Secretary General of Delegates Affairs: o Keeps in constant contact with delegates and responds to any delegate enquiries. o Guide delegates in writing. o Manage Delegate registrations. o Responsible about creating conference policies, dress code, contributes in the development of AMUN methodologies. o Participate with the Secretary General in choosing the Topics and the selection of the committees. o Works closely with the Deputy Secretary General in the development of the Committees background and its topics. o Set the awards criteria. o Work closely with Secretary General in dealing with the overall DAIS preparations. o Manage contact with the DAIS team members and their registrations. o Maintain contact with AMUN Ambassadors.

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Under Secretary General of Marketing and Communication: o Manages and supervises M&C officers, and supervise the Under Secretary General of Information Services. o Creates and maintains the website, blog and conference databases. o In-charge of reporters, photographers before and after the conference. o Directs the creation of graphic materials. o Ensures the coordination among the secretariat. o Ensures an effective liaison between the secretariat and the potential partners. o Work closely with the Under Secretary General of Public Relations to promote the event.

Digital Communication Officer: o Works with the USGMC to implement a communication plan. o Executes the digital communication strategy. o Manages the social e-community. o Manages the website content. o Manages posts on social media, answers questions and requests. o Maintain contact with AMUN Ambassadors.

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- Marketing Management Officer: o Finds and keeps contacts between the Secretariat and the Algeria Model United Nations promoters. o Ensure the coordination among the secretariat. o Manages and reviews the sponsorship packs and contracts.

Algeria Model United Nations Conference 2015 | 2nd Secretariat Board

o Works with PR officers to ensure the results of the Public Relation strategy.

- Branding Management Officer (Works under USGMC Supervision)

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o Creates all graphic materials including: Badges, Banners, Posters, Flyers, Sponsorship package, Social Media posting templates, and Cover folders.

Produces session videos and promotional teaser Videos.

Under Secretary General of Information Services:(Works under USGMC Supervision) o Creates and maintains the website. o In charge of editing conference Session video, and promotional teaser Videos. o Responsible about reviewing graphic materials. o Manage the social e-community.

Website Management Officer: o Create, develop and manage content for AMUN’s web presence. o Copyedit and proofread all web content Liaison Officer: o Ensure the coordination among the secretariat. o Maintain the list of Volunteers before and during the event. o Finds and keeps contacts between the Secretariat and the Algeria Model United Nations promoters. o Ensure an effective liaison between the secretariat and the Universities. o Work closely with the Under Secretary General of Public Relations and also Under Secretary General of Information Services to promote effectively for the event. o Propose strategies to ensure milestones of project are achieved.

Algeria Model United Nations Conference 2015 | 2nd Secretariat Board