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*)% Pancake Fundraiser


Gamma Phi Beta

Statement of  General  Purpose     In  order  to  support  the  endeavors  of  the  Camp  Fire  USA  program  and  help  raise  leaders  of  future   generations,  the  Beta  Lambda  chapter  of  Gamma  Phi  Beta  is  hosting  a  Pancake  Fundraiser.  By   targeting  the  entire  student  body  of  San  Diego  State  University,  predominantly  the  Greek  system,   we  aspire  to  raise  awareness  of  Camp  Fire  USA  and  raise  money  to  provide  scholarships  for  ur-­ ban  children  in  the  San  Diego  area  to  attend  camp  programming  in  Balboa  park.                 About  the  Beneficiary       Camp  Fire  USA  is  one  of  the  nation's  leading  not-­for-­profit  youth  development  organizations.   Camp  Fire  USA,  with  national  headquarters  in  Kansas  City,  Mo.,  provides  all-­inclusive,  coeduca-­ tional  programs  in  hundreds  of  communities  across  the  United  States.  Founded  in  1910,  Camp   Fire's  outcome-­based  programs  include  youth  leadership,  self-­reliance,  after  school  groups,  camp-­ ing  and  environmental  education  and  child  care.       Serving  youth  from  birth  to  21,  Camp  Fire  USA  helps  boys  and  girls  learn  -­  and  play  -­  side  by  side   in  comfortable,  informal  settings.  Our  coed  programs  allow  parents  to  consolidate  schedules  for   both  their  daughters  and  sons.       As  the  first  nonsectarian,  interracial  organization  for  girls  in  the  United  States,  Camp  Fire  USA   takes  pride  in  its  long-­standing  commitment  to  providing  fun  programs  and  services  to  all  children   and  families  in  America.  We  are  inclusive,  open  to  every  person  in  the  communities  we  serve,  wel-­ coming  children,  youth  and  adults  regardless  of  race,  religion,  socioeconomic  status,  disability,   sexual  orientation  or  other  aspect  of  diversity.  Camp  Fire's  programs  are  designed  and  imple-­ mented  to  reduce  sex-­role,  racial  and  cultural  stereotypes  and  to  foster  positive  intercultural  rela-­ tionships.  Camp  Fire  USA's  mission  is  to  build  caring,  confident  youth  and  future  leaders.      

For More  information  go  to:  www.campfireusa.org  

 

Specific location:  Camp  Cahito,  in  Balboa  Park²www.campfiresdi.com  

 


Gamma Phi Beta

Event Details²3rd  Annual  Pancake  Fundraiser       Date:     April  8,  2010   Time:     10:00pm-­1:00am   Venue:   6123  Montezuma  Rd.     San  Diego,  CA  92115       Timeline    Type  of  Event/Activity  

Time  to  Authorize  

Forms  to  Execute/Get  info  

Pick  Date/Time  

Exec.  Retreat  

 

Permission  of  Chef  

First  week  of  semester  

 

Permission  of  House  Mom  

First  week  of  semester  

 

Event  Sponsorship    Volunteer  Coordination     Shirt  Design  &  Order  

Two months  prior  to  event    One  month  prior  to  event   Three  weeks  prior  to  event  

Sponsorship Letter²P.12,13   Volunteer  lists±  P.10,11   Shirt  Design²P.16  

Create Facebook  Event   Contact  GreekBeat  article  in   The  Daily  Aztec   Philanthropy  Event  Approval   Form   Make  Flyers  

Three weeks  prior  to  event   Two  weeks  prior  to  event  

One week  prior  to  event  

Send  a  synopsis  of  event/ beneficiary/time/date/location   Form  95²P.  15      

Make Posters    Fraternity  Walkarounds  

One week  prior  to  event   (Ideally)   One  week  prior  to  event  

Fraternity houses,  inside/ outside  Gamma  phi      

Sorority  Walkarounds  

One week  prior  to  event  

 

Chef  order  food  

Week of  event  

 

Raids  

Week of  event  

 

 

Need  at  least  200  Flyers² time,  date,  location,  etc...      

Apply for  fund  matching  

Turned in  by  March  15  

 

 

Form 77-­Supplemental  Funds     Application²  P.14      

Two weeks  prior  to  event  


Gamma Phi Beta

Day of  Event     Activities  

x x x x x x x

Pancake eating  contest   Pancake  decorating  contest     Pancake  toss  [Frisbee  golf,  egg  toss]   Make  bracelets  for  campers  ?   Raffle   Dance  floor   Mint  photo  lounge  ?  

      Entertainment   x Live  band   x Dee  jay   x Ipod   x No  music          


Gamma Phi Beta

Supplies Needed:       Marketing   x (2  rolls)  Poster  paper   x (500)  Paper  flyers   x Tape     x Paint  [blue,  white  (if  colored  paper),  red,  pink,  brown,  yellow,  black]         Day  of  Event   x (2  1/2)  cases  pancake  mix   x (4  gallons)  heavy  cream   x (1  flat)  strawberries   x (10lbs)  chocolate  chips   x (30lbs)  bananas   x (2  gallons)  maple  syrup   x (1  gallon)  boysenberry  syrup   x (2  gallons)  caramel  sauce   x (1,000)  plates   x (1,000/each)  forks,  knives   x (2,000)  napkins  


Gamma Phi Beta

Marketing  Strategies     Mission  Objectives                7REULQJDZDUHQHVVWRWKH&DPSILUH86$RUJDQL]DWLRQ LW¶VHQGHDYRUV              To  exceed  our  previous  fundraising  efforts  ($500)  by  $200              To  extend  the  reach  of  the  event  to  the  SDSU  community,  not  just  Greeklife  

Target  Markets  

x Greek IFC   Panhellenic   Multicultural   AGO/ADX  

x Dorms x On  Campus  Organizations   AS   AMA   Ad  Club   SOS   (WF«     Communication  Methods:   x Posters  on  houses   x Flyers  during  raids   x Facebook  event   x Fan  page  updates   x Pancake  people   x Walkarounds   x Class  announcements   x Website     Campaign  slogans:     x µ:H¶UHIOLSSLQVZHHW´   x See  you  on  the  flip  side   x :H¶UHVWDFNHG   x    


Gamma Phi Beta

Volunteers: Date/Time        

Position      

Name    

Phone Number      

Email    

 

Posters

 

 

 

 

Posters

 

 

 

 

Posters

 

 

 

 

Posters

 

 

 

 

Flyer Design  

 

 

 

 

Fundraising

 

 

 

 

Fundraising

 

 

 

 

Fundraising

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Set-­up

 

 

 

 

Set-­up

 

 

 

 

Server

 

 

 

 

Server

 

 

 

 

Server

 

 

 

 

Server

 

 

 

 

Server

 

 

 

 

Server

 

 

 

 

Server

 

 

 

 

Register

 

 

 

 

Register

 

 

 

 

Register

 

 

 

 

Register

 

 

 

 

Clean-­up

 

 

 

Clean-­up

 

 

 


Gamma Phi Beta

6123 Montezuma Rd. San Diego, CA 92115 Phone: 714-�520-�1050 E-�mail: alexamartz@ymail.com Contact: Alexa Martz

     To  Whom  this  letter  has  reached,         On  April  8,  2010,  the  Gamma  Phi  Beta  chapter  of  San  Diego  State  University  is  hosting  a  pancake  fundraiser,  in   which  members  of  the  college  community  come  to  our  house  to  eat  a  midnight  snack,  participate  in  contests,  and   support  our  philanthropy:  Camp  Fire  USA.  Proceeds  from  the  event  are  donated  to  Camp  Cahito,  a  local  campsite   that  focuses  on  youth-­development,  ultimately  providing  scholarships  for  children,  facility  maintenance,  and  sup-­ plies  for  programming.  In  the  past,  this  event  has  hosted  nearly  300  students  which  helped  raise  about  $700  for  the   FDPSWKLV\HDUZHKRSHQRwill  exceed  that  amount  through  our  increased  marketing  on  campus,  limiting  over-­ head  costs  of  supplies  through  donations  and  collecting  monetary  donations  for  the  camp  itself.     With  that  being  said,  we  ask  for  the  support  of  you  and/or  your  company  in  sponsoring  this  event  through  product   (see  attached  list)  and/or  monetary  donations.  As  mentioned  prior,  your  sponsorship  will  not  only  contribute  to  the   overall  success  of  this  philanthropy  but  future  Camp  Cahito  campers  and  endeavors  as  well.  Additionally,  you  will   be  enabled  to  market  your  company/product  to  the  SDSU  college  community.  Donations  are  tax  deductable.     Whatsoever  the  contribution  you  can  make,  you  will  be  enabling  us  to  accomplish  our  mission  to  make  a  positive   impact  on  these  children  and  contribute  to  the  long-­lasting  influence  programs  like  Camp  Cahito  have  on  their  fu-­ ture.       If  you  have  any  questions  or  would  like  to  contribute  to  our  event,  Please  contact  Alexa  Martz  at  (714)  520-­1050   or  alexamartz@ymail.com.     *All  checks  are  made  out  to:  Gamma  Phi  Beta.       Thank  you  for  your  support,         The  lovely  ladies  of  Gamma  Phi  Beta       Attachment  


Gamma Phi Beta

Suggested  donations:           Marketing  event   x x x x x x

Paper,  for  flyers   (2)  Rolls  of  Paper  for  posters   Paint   Tape   Advertising  space   Copy  services           Event  

x x x x x x x x x

      

Pancake  Mix   (20-­25)  Maple  Syrup   Chocolate  Chips   Bananas/Strawberries   Bottled  Water   Plastic  ware²Forks,  Knives,  Plates   Napkins   Band/Entertainment  services   Competition/Raffle  prizes    *LIWFHUWLILFDWHV UHVWDXUDQWPRYLHVGHSDUWPHQWVWRUHVHWF    Products      Services    (YHQWWLFNHWV VSRUWLQJFRQFHUWHWF    (WF  


Gamma Phi Beta


Gamma Phi Beta


Gamma Phi Beta

Personal Budget  

Pancake Fundraiser Gamma Phi Beta   Specific  location:  Camp  Cahito,  in  Balboa  Parkwww.campfiresdi.com     For  More  information  g...

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