Page 1

October 2016


ACLC Alberta Branch - User Guide Table of Contents MODULE 1

OVERVIEW OF ARMY CADETS Forward 1.0 The Cadet Program 1.1 Mission 1.2 Vision 1.3 Aim 1.4 Organization

MODULE 2

OVERVIEW OF THE ARMY CADET LEAGUE OF CANADA 2.0 The Army Cadet League Of Canada 2.1 Mission 2.2 Objectives 2.3 Organization 2.4 The Partnership 2.5 Responsibilities 2.6 DND/Corps Responsibilities 2.7 SG/SC Responsibilities 2.8 Local Sponsor Responsibilities Appendix 2A National Organization Chart

MODULE 3

OVERVIEW OF THE ACLC – ALBERTA BRANCH 3.0 ACLC – ALBERTA BRANCH ORGANIZATION 3.1 General 3.2 Corps 3.3 Executive 3.4 Committees 3.5 Support to units Appendix 3A Corps Contact information in Alberta Appendix 3B Current Executive Contact information Appendix 3C Local Army Cadet League Structure

MODULE 4

ALBERTA BRANCH ACTIVITIES 4.0 ACLC – ALBERTA BRANCH ACTIVITIES Mandated Functions 4.1 Recommendation on Appointments of CIC 4.2 Recruiting and Retention 4.3 Recruiting of Civilian Volunteers 4.4 Screening of Civilian Volunteers 4.5 Selection key appointments, courses, exchanges, honours and awards 4.6 Insurance 4.7 Awards Gen Walsh Memorial Award


Presidents Award MGen Howard Award Honour Cadet – Zones Honour Officer – Zones Col Lee S. Thompson Award – Zones Recruiting Watch program 4.8 Army Cadet Service Medal 4.9 Volunteer Service Medal Miscellaneous Functions 4.10 Public Relations 4.11 Funding to corps 4.12 Competitions 4.13 Wilderness Fist Aid – Upon request 4.14 Special events 4.15 Hunter Education 4.16 Scholarships 4.17 Toll Free Number 4.18 Support through Attendance Committees 4.19 Camp Howard 4.20 Gaming Funds Steering Committee 4.21 Zone League Representative Training Committee Fundraising 4.22 Casinos 4.23 Donations MODULE 5

ROLES AND RESPONSIBILITIES OF LEAGUE MEMBERS 5.0 ROLES AND RESPONSIBILITIES Provincial 5.1 President 5.2 Immediate Past President 5.3 Past Presidents 5.4 National VP 5.5 Vice President / Zone Chairman 5.6 Secretary – Paid/Unpaid 5.7 Treasurer – Paid/Unpaid 5.8 Governor – Bursaries and Scholarships 5.9 Governor – Fundraising 5.10 Governor – Recruiting and Retention 5.11 Governor – Screening and Parent Committees 5.12 Governor at Large Zones 5.13 Zone Chairman 5.14 Past Zone Chairman 5.15 Zone Vice Chair 5.16 Zone Secretary 5.17 Zone Treasurer 5.18 League Representatives 5.19 Members at Large 5.20 ACO – League relationship Under Construction LHQ 5.21 Strength of a Triangle – CO, PC & League Under Construction Appendix 5A Corps League Liaison Report

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MODULE 6

ACLC – ALBERTA BRANCH ADMINISTRATION 6.0 Administration 6.1 Notice of meetings 6.2 Funding motions 6.3 Who may vote 6.4 AGM 6.5 Membership dues 6.6 Name Tags 6.7 Travel Claims 6.8 Proposing new members 6.9 Volunteer screening Appendix 6A Travel Claim Appendix 6B Criteria for Membership Appendix 6C Application for Membership

MODULE 7

SPONSORS, SPONSORING COMMITTEES AND SUPPORT GROUPS 7.0 Sponsors and Sponsoring Committees / Support Group 7.1 Demarcation of Roles 7.2 The role and responsibilities of the corps sponsoring committee 7.3 Formation of a Support Group for a Cadet Unit 7.4 Constitution and Bylaws 7.5 SC Organization and Chart 7.6 Election of Executive 7.7 Executive Job Descriptions 7.8 Planning for success 7.9 Conduct of Meetings Appendix 7A Policy 3.3 ACLC Reference Manual Appendix 7B Draft Bylaws

MODULE 8

OFFICIAL REGISTRATION OF A SPONSORING COMMITTEE UNDER CONSTRUCTION 8.0 Registration of a Sponsoring Committee, why and when 8.1 Why officially register your organization in the province of Alberta? 8.2 Official Registration of a SC or SG as a Society in Alberta 8.3 Why Officially Register your Society as a Charity with Canada Revenue Agency?

MODULE 9

CASINOS, GRANTS AND OTHER FUNDRAISING IDEAS UNDER CONSTRUCTION 9.0 Casinos 9.1 Applying for a Casino 9.2 What’s in a Name 9.3 Casino Chairman – Job Description and Responsibilities between Casinos 9.4 GAIN Program 9.5 Notes and forms 9.6 List of Elected Executive 9.7 Use of Funds 9.7 Financial Reporting 9.8 Donations Grants 9.9 Applying for Grants

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9.10 Alberta Lottery Fund Grants Other Fundraising ideas 9.11 Pub Nights 9.12 Silent Auctions 9.13 Bottle Drives 9.14 50/50 Draws

MODULE 10

CORPS FINANCE AND ACCOUNTING 10.0 Good Financial and accounting practices 10.1 Sources of corps funding 10.2 Sources of non-public funds 10.3 Organization of funds 10.4 Financial administration 10.5 Preparing the annual budget 10.6 Managing the corps finances 10.7 Preparing financial statements 10.8 Fundraising 10.9 Tax Receipts Appendix 10A Budget Instructions – Under Construction Appendix 10B Budget Template – Under Construction Appendix 10C Financial Statement Instructions – Under Construction Appendix 10D Financial Statement Template – Under Construction

MODULE 11

VOLUNTEER SCREENING 11.0 Screening Process for all volunteers 11.1 Why screen volunteers 11.2 The screening process Appendix 11A Screening Form Appendix 11B Screening Handbook Appendix 11C Driver’s Log Appendix 11D Volunteer Code Brochure

MODULE 12

INSURANCE 12.0 Insurance coverage – Why and when 12.1 What coverage is available for the Corps 12.2 When is extra coverage required Appendix 12A AON-Insurance Form Appendix 12B Insurance Booklet

MODULE 13

ACLC – ALBERTA BRANCH BYLAWS 13.0 Current Bylaws

MODULE 14

ACRONYMS AND ABBREVIATIONS 14.0 Military acronyms and abbreviations

MODULE 15

FORMS AND APPLICATIONS 15.0 League forms, applications, nominations and policies 15.1 Army Cadet Service Medal – policy and application 15.2 Volunteer Service Medal – policy and application 15.3 Walsh criteria and application

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15.4 15.5 15.6 15.7 15.8 15.9 15.10

Gerald Buckley Cadet Fund application Scholarships & Bursary List – criteria and applications Honour Officer - criteria and sample nomination Honour Cadet - criteria and sample nomination Col Lee S. Thompson criteria and sample nomination Request for Funds – policy and form League Member of the Year - criteria and sample nomination

MODULE 16

TEMPLATES AND PRESENTATIONS 16.0 Useful templates, presentations and forms for Sponsor Committees and League Representatives 16.1 League Lecture – Level Three – Under Construction 16.2 Bylaw Template 16.3 Fundraising Handout – Under Construction 16.4 Canteen Cash Sheet 16.5 Responsibilities Matrix – Under Construction 16.6 Channels of Communication – Under Construction

MODULE 17

CAMP HOWARD/LESSARD LAKE BOOKING PROCESS 17.0 Camp Howard 17.1 Camp Howard Location 17.2 Camp Howard Facility information 17.3 Camp Howard Contact information 17.4 Camp Howard Booking procedure 17.5 Lessard Lake Location 17.6 Lessard Lake Facility information 17.7 Lessard Lake Contact information 17.8 Lessard Lake Booking procedure

ANNEX A

MEMORANDUM OF UNDERSTANDING CONCLUSION

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J

Army Cadet League of Canada (Alberta Branch) Forward The purpose of this document is to:  Outline the organization, functions and activities of the Alberta Army Cadet League  Provide guidance for League Representatives. The web site of the Army Cadet League of Canada describes the League as "a civilian non-profit organization working in partnership with the CF to support the Royal Canadian Army Cadet program in promoting and fostering leadership, citizenship, self-reliance, physical fitness and respect for others in Canadian youth." We have a National Office and Executive in Ottawa. Provincial and Territorial branches operate throughout the country. The Alberta Branch is further divided into three zones. These zones work within the provincial branch as well as finance and conduct their own activities. Additional information about the League and the Canadian Cadet Organization can be found at:  www.armycadetleague.ca National League site  www.armycadetleagueab.ca Alberta League site  http://www.cadets.ca the Canadian Cadet Organization  http://www.armycadethistory.com/ History and development of Army Cadets Comments and suggestions for changes to this document or questions regarding the contents may be forwarded to the undersigned. secretary@armycadetleagueab.ca Modules and Appendices that are UNDER CONSTRUCTION are works in progress and will be populated in the near future.

August 2016


MODULE 1 OVERVIEW OF ARMY CADETS 1.0 The Cadet Program The Royal Canadian Army Cadets is a national organization for youth aged 12 to 18. There are more than 25,000 cadets which are split up into over 450 corps across Canada. Each corps meets up once a week during the school year on their designated training night to learn citizenship, leadership, drill, effective speaking, outdoor survival, range and more. In addition to training nights, corps may have other optional nights of the week dedicated to sports, drill, range, biathlon or other additional training. During select weekends during the year, many corps engage in outdoor bush exercises, competitions or a variety of other trips. During the summer, cadets have the opportunity to go to a variety of summer camps. These courses range from 2 to 7 week courses and include basic training, introductory and advanced courses to leadership and instruction, drill and ceremonial, outdoor and sports training, and the Canadian Forces basic parachutist course. The Army Cadet Honour Code: I resolve, as a member of the Royal Canadian Army Cadets, that I shall aspire to become a citizen of the highest integrity in my community; I shall strive for success in my studies, to be considerate of all persons and their property, and to achieve the highest physical, mental, spiritual and moral standards as a Citizen of Canada. 1.1 Mission The mission of the Cadet Program is to contribute to the development and preparation of youth for the transition to adulthood, enabling them to meet the challenges of modern society, through a dynamic community-based program. 1.2 Vision A relevant, credible and proactive youth development organization, offering the program of choice for Canada’s youth, preparing them to become the leaders of tomorrow through a set of fun, challenging, well-organized and safe activities. 1.3 Aim The aim of the Cadet Program is to develop in youth the attributes of good citizenship and leadership, promote physical fitness and stimulate the interest of youth in the sea, land and air activities of the Canadian Forces. 1.4 Organization The Army Cadet Program celebrated its 125th Anniversary in 2004. It has evolved to be a program which annually provides almost 20,000 Canadian youth with an opportunity to become good citizens, learn leadership skills and brighten their futures through personal development. Prior to 1968 the Canadian Army provided all support to Army Cadet Corps. However, upon unification of the Armed Forces this was no longer possible and all support for cadet activities (Navy, Army and Air Force) were consolidated under National Defence Headquarters (NDHQ) and limited to solely the basic requirements. Therefore there was a need for a community based organization to 1-1


MODULE 1 provide the extended support necessary to provide a challenging and entertaining program. This led to the creation of a partnership between the Department of National Defence (DND) and The Army Cadet League of Canada (ACLC).

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MODULE 2 2.0

THE ARMY CADET LEAGUE OF CANADA (ACLC)

2.1

Mission

2.1.1 The Army Cadet League of Canada, a civilian non-profit charitable organization, is committed to supporting the Army Cadets by working in partnership with local communities and the Canadian Forces in the development of policies and methods for achieving the aims and objectives of the Canadian Cadet Movement in general and the Royal Canadian Army Cadets in particular. 2.2

Objectives

2.2.1 The objectives of the ACLC are to: • Encourage and promote interest in and support of the RCAC; • Facilitate and recommend the formation of army cadet corps; • Assist in the recruitment of Cadet Instructors and participate in the recruitment of cadets; • Provide and supervise local sponsors; • Ensure that the Army Cadet Programme is adventure-oriented, challenging, consistent with our aims and relevant to present society; • Collect, receive, hold and invest funds and property from contributions, gifts, grants, subscriptions, or legacies and use such funds, subject to the donors direction for the benefit of the Royal Canadian Army Cadets; • Protect the over-all interests of the Army Cadet League of Canada; • Coordinate and influence effective support of army cadet corps authorized activities at all levels; • The AB Branch will organize, maintain and supervise Sponsoring Committees in every Army Cadet Corps in Alberta”. 2.3

Organization

2.3.1 In 1971 the Army Cadet League of Canada, with a national office in Ottawa, was formed with the authority to form branches in the Provinces and Territories. That same year the Alberta Branch was formed through a charter registered under the Societies Act of AB. It also obtained the status of a Charitable Organization with Canada Revenue Agency. 2.3.2 In the Branch organization there are three levels in the administrative structure, Provincial, Zone and Corps. In order to administer to the 39 Corps spread over a vast area, the province is organized onto three zones. Each of the three zones is headed by a Zone Chairperson who is a member of the Branch Executive Committee. 2.4

The Partnership

2.4.1 At the national level the Army Cadet League maintains an office in Ottawa and maintains liaison with the Directorate of Cadets which administers the training program 2 -1


MODULE 2 through the Regions. The League maintains close contact with the Director of Army Cadets 2.4.2 In Alberta, the partnership is between the AB Branch of the League and the Regional Cadet Support Unit (NorthWest) RCSU-NW. The cadet program in AB is administered by the Regional Cadet Officer (RCO) who is the Commanding Officer of RCSU-NW. The Army Cadet office works closely with the AB Branch of the League in planning and conducting Corps training and is extremely busy in implementing new activities. 2.4.3 At the Corps Level, the partnership is between the individual Corps Commanding Officer (CO) of and the Corps SC. The importance of this part of the partnership cannot be overstated. The CO is responsible for the development and implementation of the training program which consists of mandatory and optional elements. DND sets the mandatory elements and provides the necessary personnel, equipment and financial resources for this program. The SC provides the CO and his staff with the necessary volunteers, equipment and financial resources to conduct the optional element. It is at the corps level where cadets are recruited, trained and retained. A big factor on corps strength is cadet attendance and retention which depends mainly on the type and quality of the activities conducted. With the proper joint planning by the CO and the SC, the required support can be provided and the cadets can participate in an energetic, challenging and fun program. 2.4.4 Although each of the partners has its own responsibilities, there is much consulting and cooperation with each other in all matters. In some cases the SC lacks the ability to conduct some of its responsibilities and where the military staff can assist this allows for the successful completion of the activity. Close cooperation is essential for the delivery of an effective program which will keep the cadets interested and challenged. 2.5

Responsibilities

2.5.1 The responsibilities of the partners are defined in the Memorandum of Understanding (MOU) which was agreed between DND and the Navy, Army and Air Force Cadet Leagues in Dec. 2006. The full document can be accessed at: (www.armycadetleague.ca/Templates/pdf/polManual/English/pol_3_2.pdf). The following paragraphs list the general responsibilities of the partners and should be read in conjunction with the MOU. 2.6

DND/Corps Responsibilities

2.6.1 In Alberta, DND is represented by RCSU-NW which is a military organization and part of the Canadian Armed Forces. This is the organization that directs the activities of all the military personnel associated with the delivery of the program in Alberta. At the local level, the CO has full responsibility for the operation of the corps including accountability for all personnel matters and the safe conduct of training. 2 -2


MODULE 2 2.6.2 The main DND/Corps responsibilities are: • To develop and implement the overall Cadet Program, • To hire, pay and train Cadet Instructor Cadre (CIC) officers and staff to conduct the program, • To plan and manage the local cadet activities, • To provide summer camps, exchanges and expeditions, • To provide when DND equipment and material to support the program, • To provide administrative support for cadets and the program, • To provide transport and supply support for local and regional activities, • To establish an honours and awards process, and • To assist SC as required. 2.7

SC Responsibilities

2.7.1 The SC operates in support of all corps activities and is responsive to the needs of the CO. 2.7.2 The main SC responsibilities are: • To obtain, in concert with the Sponsor, suitable facilities for the corps, • To provide effective management of all monies received by the corps, • To provide financing for corps needs not provided by other sources, • To facilitate the recruitment of eligible young people as cadets, • To assist the Corps at public and corps activities, • To award trophies and other special rewards, • To sponsor Cadet bands, • To conduct a communications/public affairs activity, • To provide uniforms and equipment not provided by DND, • To identify qualified persons as potential officers for the corps, • To assist the CO in the care and custody of corps equipment, • To keep in contact with the SCs of other cadet corps and • To conduct the business of the SC. 2.8.

Local Sponsor Responsibilities

2.8.1 Army Cadet Corps have traditionally had Sponsor (not to be confused with the Sponsoring Committee) groups within the community. These are often branches of the Canadian Legion, Rotary Clubs, or other community groups who are committed to assist community activities. When becoming a Sponsor, the Sponsor organization signs a Sponsor Agreement pledging to provide corps support which may include accommodation, recruiting assistance, contacts and public relations with the community and other needs not supplied by DND. These days most Sponsor organizations do not have the finances or membership to meet all of these needs on their own. As the local support varies greatly within communities, corps requiring assistance with Sponsor organization arrangements should contact the ACLC (AB) office directly.

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La Ligue des cadets de l’Armée du Canada Politiques et directives nationales

The Army Cadet League of Canada National Policies and Directives

Policy 3.4

Politique xxx

NATIONAL ORGANIZATION CHART

ORGANIGRAMME DE L’ORGANISATION NATIONALE

Revised January 2013

Revision: janvier 2013

1.

This Policy contains an Organization Chart that explains the various lines of communication and management in and between the two major components of the Army Cadet Movement: The League and the Canadian Forces

1.

Cette politique contient un organigramme qui explique les diverses voies de communications et la gestion à l’interne et entre les deux principaux composants des Cadets de l’Armée : la Ligue et les Forces canadiennes.

2.

They should be reviewed along with Policy 3.2 – Memorandum of Understanding (MOU).

2.

Elles devraient être révisées avec la Politique 3.2 – Protocole d’entente.

Page 1 /2

See next page to view the

Faites référence à la page suivante pour voir le

NATIONAL ORGANIZATION CHART – ARMY CADET MOVEMENT

PLAN DE L’ORGANISATION NATIONALE – MOUVEMENT DES CADETS DE L’ARMÉE

Policy /Politique #13.5 Rev date: Jan 2013


La Ligue des cadets de l’Armée du Canada Politiques et directives nationales

The Army Cadet League of Canada National Policies and Directives

League Structure

Stucture de la Ligue

GENERAL MEMBERSHIP Elect . . . BOARD OF DIRECTORS Who elect . . . NATIONAL COUNCIL (Cross-Canada representation) and the . . . . . . Executive Committee Responsible for day to day operations and the NATIONAL OFFICE

MEMBRES Élisent . . . CONSEIL D’ADMINISTRATION Qui élisent . . . CONSEIL NATIONAL (Représentation nationale) Et le . . . Comité exécutif Responsable pour les activités quotidiennes de la Ligue et le BUREAU NATIONAL

Supervisory Sponsor (National) Army Cadet League President Répondantsuperviseur (National) Président de la Ligue des cadets de l’Armée

Supervisory Sponsor (Province or Territory) Army Cadet League Branch President (13) Répondantsuperviseur (Province ou territoire) Président de division de la Ligue des cadets de l’Armée (13)

ACLC Branch or Zone Chair (where established) Division de la LCAC ou président de zone (si requit)

Local Sponsor Sponsoring Committee Chair

Répondant local Président du comité répondant

CADET INTERFACE INTERFACE DE CADET

Minister National Defence Under auth. NDA Sec. 46 Ministre de la Défense nationale Sous l’autorité de la LDN Sec. 46

Chief Defence Staff Under auth. QRCadets Chef d’état-major de la Défense Sous l’autorité des OR Cadets

Vice Chief Defence Staff DGRC DCdts & JCR Vice-chef d’étatmajor de la Défense DGRC DCdts & RJC

Regions Commander (5)

RCSU Commander (5)

Cadet Corps Commanding Officer

Régions Commandant (5)

URSC Commandant (5)

Corps de cadets Commandant

RCA/ACICO CCR/OCICS

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Policy /Politique #13.5 Rev date: Jan 2013


Module 3 3.0

ACLC – ALBERTA BRANCH ORGANIZATION

3.1 General The Alberta Branch of the Army Cadet League of Canada has undertaken the following duties: o Location and acquisition of quarters necessary for training, administration and storage of equipment. o Procurement of equipment not provided by DND, more particularly firearms, band instruments, sports gear, special clothing, etc. o Funding and maintenance of Camp Howard, a survival and adventure camp in the Waiparous area northwest of Cochrane. o Funding and maintenance of Lessard Lake, a survival and adventure camp in Lac St. Anne County. o Provision of insurance coverage for Cadets, League Members. o Fundraising at the Provincial level:  Applications for various grants  Provincial Casinos  And any other fundraising activity deemed to be appropriate and necessary. o The League has the authority to issue Income Tax Receipts to donors of funds. o From time to time the League may also call for an operating budget from a specific Corps and oversee the maintenance of proper financial records. Each Corps budget must cover all expenditures relating to matters not paid for by DND. Budgets may also be submitted to Corps sponsors as well as the League. There are, all too often, shortfalls in funding at the unit level, and the League seeks to cover them and also to provide financial assistance for unexpected crisis. Funds are not always abundantly available for these purposes. Each Corps must have a sponsor which is responsible for basic support. Other support is organized by the League through the formation of a Corps Sponsoring Committee. As supervisory sponsor, the League must ensure that each Corps Sponsoring Committee is organized and functioning in a manner that will give the Corps, the necessary support to operate efficiently. This is the part of the organization that has the greatest influence on the strength and efficiency of the Army Cadet Movement and it is essential that there is maximum co-operation between the sponsors and the League. 3.2 Corps The Province of Alberta consists of three Zones with 39 Corps in total. o NorthEast Zone - encompasses 12 Corps from Fort McMurray, Lac La Biche, Vermilion, Mallaig, Camrose, Battle River, Thorsby, Red Deer and 4 Corps in Edmonton. o NorthWest Zone – encompasses 13 Corps from High Level, Grande Prairie, Slave Lake, Evansburg, Westlock, Morinville, Lac St. Anne, Hinton, Mayerthorpe, St. Albert and 3 Corps in Edmonton.

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Module 3 o Southern Zone – encompasses 14 Corps from Didsbury, Medicine Hat, Lethbridge, Airdrie, Turner Valley, Kainai, Cochrane, Chestermere, Fort MacLeod and 5 Corps in Calgary. 3.3 Executive The Executive of the ACLC – Alberta Branch are known as Board of Governors (BOG) Members. The BOG consists of: o President o National Vice President o Presidents Emeritus o NorthEast Zone Chairman o NorthWest Zone Chairman o Southern Zone Chairman o Past President o Treasurer o Secretary o Governor of Fundraising o Governor of Vimy Commemorative Events o Governor of Scholarship & Bursaries o Governor of Honours & Awards o Governor of Public Relations, Recruiting & Retention o Governors at Large See Appendix 3B for current Executive or http://www.armycadetleagueab.ca/contactus. 3.4 Committees Committees may be formed for specific activities or functions. In addition, there are three Standing Committees, as follows: o Camp Howard, which manages a small wilderness camp; o Gaming Funds Steering Committee o Zone Representative Training Committee 3.5 Support to Corps Corps receive support from a variety of sources, including: o Sponsor – Sponsors undertake to support a Cadet Corps, providing adequate housing and training accommodation and funding for optional activities and equipment, among other things. Service clubs, such as the Legion, schools or businesses are typical sponsors. The Sponsor Agreement lists what the Sponsor agrees to do. o Affiliated Unit – Corps are affiliated with a regular or reserve unit of the Canadian Forces. They wear the insignia of their affiliated unit and adopt its military customs. Affiliated units may also provide advisors or other assistance. o Support Committee – A Support Committee provides financial support and other assistance for Corps activities.

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Module 3 o Volunteers – Civilian Volunteers can assist a Corps as advisors, specialist instructors and similar functions. Volunteers working with Cadets must be screened. o League Rep – the Zone appoints a member of the League – a League Representative or Rep – to liaise with each Corps. The role and functions of a League Rep are contained in Module 5. Corps Support Committee Note that not all Corps have the same level of support; nor is the support for each Corps organized in the same way. One way through the establishment of a Support Committee, composed of representatives of the Sponsor, parents and other civilian parties from the local community who support and assist the Corps by fundraising, accounting for non-public funds and other functions. See Appendix 7A for a list of the Roles and Responsibilities of a Support Committee.

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Module 3 Appendix 3A NorthEast Zone 1390 Red Deer RCACC

2803 Fort McMurray RCACC

4402 55 Street Red Deer, AB T4N 2H1 Corp Phone: 403-346-4331 CO Email: 1390army@cadets.gc.ca

PO Box 5396 Fort McMurray, AB T9H 3G4 Corp Phone: 780-743-3023 CO Email: 2803army@cadets.gc.ca Website: www.fortmcmurrayarmycadets.com/

1809 Edmonton RCACC

2836 Edmonton RCACC

LCol Philip L. Debney Armoury 8403 Roper Road Edmonton, AB T6E 6T5 Corp Phone: 780-973-4011 ext 2867 CO Email: 1809army@cadets.gc.ca Facebook: 1809 Edmonton LER RCACC

16-54015 Range Road 262 Sturgeon County, AB T8T 0A4 Corp Phone: 780-916-0426 CO Email: 2836army@cadets.gc.ca

2395 Mallaig RCACC

2981 Edmonton RCACC

PO Box 428 Glendon, AB T0A 1P0 Corp Phone: 780-812-9665 CO Email: 2395army@cadets.gc.ca Facebook:2395 Mallaig 4 Air Defence RCACC

LCol Philip L. Debney Armoury 8403 Roper Road Edmonton, AB T6E 6T5 CO Email: 2981army@cadets.gc.ca Facebook:2981 Edmonton 745 Comms Signals RCACC

2561 Breton RCACC

2995 Lac La Biche RCACC

PO Box 830 Thorsby, AB T0C 2P0 Corp Phone: 780-868-2586 CO Email: 2561army@cadets.gc.ca Facebook: 2561 Breton 20 Field Artillery RCACC

Box 2430 Lac La Biche, AB T0A 2C0 Corp Phone: 780-623-2999 CO Email: 2995 army@cadets.gc.ca

2645 Vermilion RCACC

3003 Battle River RCACC

5301A - 50th Avenue Vermilion, AB T9X 1K8 CO Email: 2645army@cadets.gc.ca Facebook: 2645 Vermilion LER RCACC

Box 6 Denwood, AB T0B 1S0 Corp Phone: 780-842-1367 Loc. 3003 CO Email: 3003army@cadets.gc.ca Facebook: 3003 Battle River PPCLI RCACC

2733 Edmonton RCACC

3068 Camrose RCACC

LCol Philip L Debney Armoury 8403 Roper Road Edmonton, AB T6E 6T5 Corp Phone: 780-450-8454 CO Email: 2733army@cadets.gc.ca

#6, 4516-54 Street Camrose, AB T4V 4W7 Corp Phone: 780-672-3194 CO Email: 3068army@cadets.gc.ca Facebook: 3068 Camrose SALH RCACC

3A - 1


Module 3 Appendix 3A NorthWest Zone 180 Edmonton RCACC

2850 Grande Prairie RCACC

Alberta Aviation Museum 11410 Kingsway Avenue Edmonton, AB T5G 0X4 Corp Phone: 780-447-2092 CO Email: 180army@cadets.gc.ca Website: www.180armycadets.ca/

PO Box 21178 RPO, Co-op Plaza Grande Prairie, AB T8V 6W7 Corp Phone: 780-532-0125 CO Email: gparmy@gmail.com Website: www.grandeprairiearmycadets.weebly.com

2051 Edmonton RCACC

2890 Slave Lake RCACC

34036 RPO, Kingsway Garden Mall PO Box 736 Edmonton, AB T5G 3G4 Slave Lake, AB T0G 2A0 Corp Phone: 780-456-2613 CO Email: 2890army@cadets.gc.ca CO Email: 2051army@cadets.gc.ca Facebook: 2051 Edmonton 19th Dragoons RCACC

2467 Westlock RCACC

2979 High Level RCACC

PO Box 6121 Westlock, AB T7P 2P7 CO Email: 2467army@cadets.gc.ca

PO Box 1713 High Level, AB T0H 1Z0 Corp Phone: 780-821-0914 CO Email: 2979army@cadets.gc.ca Website: www.highlevelarmycadets.ca Facebook: 2979 High Level EME RCACC

2551 Edmonton RCACC

3053 Lac St Anne RCACC

10500 Forces Edmonton, AB T5J 4J5 Corp Phone: 780-973-4011 ext 5680 CO Email: 2551ppcli@live.com Facebook: 2551 Edmonton PPCLI RCACC

PO Box 491 Onoway, AB T0E 1V0 Corp Phone: 780-967-0433 CO Email: 3053army@cadets.gc.ca

2638 Hinton RCACC

3061 Morinville RCACC

PO Box 5074 Hinton, AB T7V 1X3 Corp Phone: 780-817-1401 CO Email: 2638army@cadets.gc.ca

PO Box 3020 Morinville, AB T8R 1R9 CO Email: 3061army@cadets.gc.ca Facebook: 3061 Morinville 1CER RCACC

2716 Mayerthorpe RCACC

3069 St. Albert RCACC

PO Box 872 Mayerthorpe, AB T0E 1N0 Corp Phone: 780-785-4106 CO Email: 2716army@cadets.gc.ca

PO Box 232 St. Albert, AB T8N 1N3 Corp Phone: 780-952-8913 CO Email: 3069army@cadets.gc.ca

3A - 2


Module 3 Appendix 3A 3070 Evansburg RCACC PO Box 907 Evansburg, AB T0E 0T0 Corp Phone: 780-970-4487 CO Email: 3070army@cadets.gc.ca Website: www.evansburglegion.ca/cadets.html

Southern Zone 1292 Calgary RCACC

2313 Medicine Hat RCACC

General Sir Arthur Currie Building (ASU) 4225 Crowchild Trail SW Calgary, AB T3E 1T8 Corp Phone: 403-410-2320 ext 3926 CO Email: 1292army@cadets.gc.ca Website: www.1292armycadets.ca Facebook: 1292 Calgary LdSH RCACC

Patterson Armouries 120 Cuyler Road SE Medicine Hat, AB T1B 3M4 Corp Phone: 403-594-9212 CO Email: 2313army@cadets.gc.ca Website: www.medicinehatcadets.com/army-cadets.html Facebook: 2313 Medicine Hat SALH RCACC

1955 Calgary RCACC

2383 Turner Valley RCACC

Monterey Community Centre 2707 Catalina Blvd. NE Calgary, AB T1Y 6L7 CO Email: 1955army@cadets.gc.ca

PO Box 1748 Okotoks, AB T1S 1Z3 Corp Phone: 403-908-9383 CO Email: 2383army@cadets.gc.ca

2137 Calgary RCACC

2384 Kainai RCACC

Mewata Armouries PO Box 469 812 - 11 Street SW Stand Off, AB T0L 1Y0 Calgary, AB T2P 2C4 CO Email: 2384army@cadets.gc.ca Corp Phone: 403-263-1796 CO Email: 2137army@cadets.gc.ca Website: www.calgaryhighlanderscadets.com

2296 Lethbridge RCACC

2509 Calgary RCACC

Vimy Ridge Armoury, PO Box 234, 337 Stubb Ross Road Lethbridge, AB T1K 7N3 Corp Phone: 403-627-8227 CO Email: 2296army@cadets.gc.ca Website: www.lethbridgearmycadets.ca

HMCS Tecumseh 1820 - 24 Street SW Calgary, AB T2T 0G6 Corp Phone: 403-410-2320 Loc 3708 CO Email: 2509army@cadets.gc.ca Facebook: 2509 Calgary Sigs RCACC

2309 Fort Macleod RCACC

2512 Cochrane RCACC

PO Box 58 Fort Macleod, AB T0L 0Z0 CO Email: 2309army@cadets.gc.ca Facebook: 2309 Fort Macleod 20 Field Bn RCACC

PO Box 940 Cochrane, AB T4C 1B1 Corp Phone: 403-456-2012 CO Email: 2512army@cadets.gc.ca Website: www.kocr.ca 3A - 3


Module 3 Appendix 3A 2554 Calgary RCACC

3025 Didsbury RCACC

PO Box 35059 Sarcee Postal Outlet Calgary, AB T3E 7C7 Corp Phone: 403-410-2320 ext 3937 CO Email: CO@ppclicadets.ca Website: www.ppclicadets.ca Facebook: 2554 Calgary PPCLI RCACC

Box 989 Didsbury, AB T0M 0W0 Corp Phone: 403-335-4719 CO Email: 3025army@cadets.gc.ca Facebook: 3025 Didsbury 41 Svc Bn RCACC

3016 Airdrie RCACC

3125 Chestermere RCACC

East Airdrie RPO PO Box 20006 Airdrie, AB T4A 0C2 Corp Phone: 403-945-8823 CO Email: 3016army@cadets.gc.ca Website: www.airdriecadets.com Facebook: 3016 Airdrie Cal High RCACC

Chestermere RPO PO Box 220 Chestermere, AB T1X 1K8 Corp Phone: 403-265-3125 or 403-863-2200 CO Email: 3125army@cadets.gc.ca Website: www.chestermerecadets.ca Facebook: 3125 Chestermere Cal High RCACC

3A - 4


NAME Jake Dufault

BOG Members 2017/2019 POSITION President

CONTACT INFO

Box 4 Hylo, AB T0A 1Z0 780-689-2249 – home 780-404-3913 – cell 780-689-5499 – fax call home # first to change over to fax machine

Melanie Gilmour

Immediate Past President

Bill Hart

President Emeritus/Treasurer

Bryan Clouston

VP – NorthEast Zone Chair

Ian McDermid

VP – NorthWest Zone Chair

Tanya Boré

VP – Southern Zone Chair

Bill Fletcher

President Emeritus

Ed Liukaitis

President Emeritus

Ray Romses

President Emeritus 3B - 1

jdufault@telus.net Calgary, AB 403-826-4391 - cell gilmourm106@gmail.com 6102 - 32 Avenue Camrose, AB T4V 4R8 780-679-0985- home 780-679-4344 - cell brhartt@telus.net Box 223 Penhold, AB T0M 1R0 403-886-4542 - home 403-350-7068 - cell bryan.3@shaw.ca 53 Baxter Crescent Whitecourt, AB T7S 1E6 780-778-2711- home idmcderm@telus.net 107 Deer Lane Close SE Calgary, AB T2J 5X8 403-836-5072 - cell szchair@armycadetleagueab.ca 6 Eastbourne Close St. Albert, AB T4S 2A4 780-459-4579 - home 780-459-8388 - FAX wjfletch@telus.net 604 Evanston Drive NW Calgary, AB T3P 0H8 403-537-2185 - work 403-585-9753 - cell Ed.Liukaitis@inovageo.com 100-2nd Ave South, Unit 433 Lethbridge, AB T1J 0B5 403-327-1345


Ed Belanger

National VP - Alberta

Kara Hughes

Screening Governor

Kori Stewart

Parents Committee Governor

Lisa Bayduza

Fundraising Governor

Judy Barry

Provincial Casino Chair

Barry Buchanan

Honours & Awards Governor

Robynn Pavia

Advertising & Public Relations Governor

Darcy Nilsson

Bursaries Governor

Richard Westbury

Governor Emeritus

George Milne

Governor Emeritus

3B - 2

r_c_romses@hotmail.com R.R. #1 Edgerton, AB T0B 1K0 780-755-2271 780-755-2276 - FAX belangerlois@gmail.com 39 Sunset Court, Cochrane, AB T4C 0G3 403-461-8454 aclcabscreening@gmail.com 3609 135 Avenue, Edmonton, AB T5A 2V6 780-965-1582 aclcabparents@gmail.com Site 650, Comp 10, RR 2, Lac La Biche, AB T0A 2C2 780-623-6042 lisab6042@hotmail.ca Box 184 Didsbury, AB T0B 1K0 403-335-9489 cadetmom3@gmail.com 5017 45 Avenue Vermilion, AB T9X 1Y2 780-853-4145 buch98@telusplanet.net Box 858 Mayerthorpe, AB T0E 1N0 780-262-0256 rcpavia@yahoo.ca 8705 - 96 Street Grande Prairie, AB T8V 3E1 780-831-4346 - cell dnilsson@telus.net 111 Wimbledon Crescent SW Calgary, AB T3C 3J2 403-242-3370 Stay Well Manor Village, Apt 306 174 Ypres Green SW, Calgary, AB T2T 6M2


Joanne Nilsson

Provincial Secretary

3B - 3

8705 96 Street Grande Prairie, AB T8V 3E1 Fax: 780-532-1887 Toll Free: 1-866-230-2769 secretary@armycadetleagueab.ca


La Ligue des cadets de l’Armée du Canada Politiques et directives nationales

The Army Cadet League of Canada National Policies and Directives

Policy 3.3A

Politique 3.3A

LOCAL ARMY CADET LEAGUE STRUCTURE

STRUCTURE LOCALE DE LA LIGUE DES CADETS DE L’ARMÉE

Revised January 2013

Revision: janvier 2013

CADETS AND CIC OFFICERS and CIVILIAN INSTRUCTORS CADETS, OFFICIERS DU CIC ET INSTRUCTEURS CIVILES

ARMY CADET LEAGUE SPONSORING COMMITTEE CHAIR PRÉSIDENT DU COMITÉ RÉPONDANT DE LA LIGUE DE CADETS DE L’ARMÉE

LOCAL SPONSOR

AFFILIATED UNIT

PARENTS COMMITTEE

Financial Support, Accommodations, Special Equipment

Military Protocol, Advisers, Transportation, Equipment

Financial Support Special Projects

UNITÉ D’AFFILIATION Protocole militaire, Conseillers, Moyen de transport, Équipement

COMITÉ DE PARENTS

RÉPONDANT LOCAL Soutien financier, Logement Équipement spécial

Page 1 of 1

Soutien financier Projets spéciaux

POOL OF SCREENED VOLUNTEERS Instructors / Advisers, Other support as required

BASSIN DE BÉNÉVOLES PRÉSÉLECTIONNÉS Instructeurs/ Conseillers Autre appui au besoin

Policy #3.3A Rev date:Jan 2013


Module 4 4.O

ACLC – ALBERTA BRANCH ACTIVITIES Mandated Functions Memorandum of Understanding – MOU – Annex A

4.1 Recommendations on Appointments of CIC (MOU Task 5.2.1.4) The League provides input to DND on the appointments of Corps COs. 1. DND will initiate the appointment and forward it to the Zone Chair for endorsement. 2. League Reps will provide comment to the Zone Chair upon request. 4.2 Recruiting and Retention (MOU Tasks 5.2.1.1, 5.2.2.1, 5.2.3.1, 5.2.4.1) The League conducts campaigns to attract CIC Officers, Civilian Instructors (CI) and Cadets. DND provides posters and flyers. National Office provides Recruiting material as well. 1. Campaigns are conducted locally and by Zone or Province. Additional recruiting material can be prepared locally and customized for a particular Corps. 2. League reps can conduct campaigns as necessary. 4.3 Recruiting of Civilian Volunteers (MOU Task 5.2.3.1) The League conducts campaigns to attract Civilian Volunteers (CV). All volunteers who work with Cadets must be screened. The League conducts the screening and provides a list of approved volunteers to COs. 1. When volunteers who wish to work with Cadets are identified, screening is then initiated and forwarded through the Zone Chair and Provincial Screening Governor for the League, then to National Office for final approval. 2. League reps will assist in the recruiting of volunteers and initiate screening as necessary. 4.4 Screening of Civilian Volunteers (MOU Task 5.2.3.1, Policy 10) All League members or other Civilian Volunteers (CV) who work with Cadets must be screened. 1. The volunteer will need to fully complete the application form; 2. Provide two pieces of official ID, one which must include a photo; 3. Complete a Canadian Police Identification Check (CPIC) to the Vulnerability Sector Screening (VSS) level. Applicant to request a VOAN Letter from the Provincial Secretary, to take to the Police Station; 4. One recent photograph (taken within the last 3 months) of yourself, preferably digital format, head & Shoulders for the ID Card. 5. League Reps will assist when requested. 4-1


Module 4 4.5

Selection of key appointments, courses, exchanges Honours and Awards o The Sponsoring Committee or League can participate in the selection process for senior Cadet appointments (MOU Task 5.2.4.5) o League Members may be requested to participate in the selection of Cadets for summer courses or exchanges (MOU Task 5.2.5.1) o The League participates in the joint selection process for Honours and Awards (MOU Task 5.2.5.6) 1. Information is sent to the League Reps. 2. League reps will initiate the selection process for League sponsored Honours and Awards and participate in the selection of Cadets for senior appointments, courses and exchanges as requested.

4.6 Insurance (MOU Task 5.2.9) The League provides Insurance coverage for: o Liability arising from decisions made by the League and its branches; o Injury sustained by members of the League when performing League functions, including travel to and from League meetings; o Injury sustained by Cadets when on authorized Cadet activities, including travel to and from Cadet activities; o Loss or damage to equipment owned by a Corps which is not provided by DND; o Loss or damage to equipment or possessions of Cadets sustained while on a Cadet authorized activities. 1. For claims made by League members on their own behalf, claim forms are submitted to the Chair. Corps originate claims on behalf of Cadets and submit them to the Zone Chair or DMD, depending on the circumstances of the claim. 2. League reps will monitor to ensure forms are submitted on behalf of Cadets where there are legitimate claims. 4.7 Awards DND, League, Branch and Zone provide Awards for Cadets. More information on most of these Awards can found at http://www.armycadetleagueab.ca/forms. o Gen Walsh Memorial Award – For the outstanding Army Cadet in Canada (Policy 13.5). o President’s Award – For the top Cadet in Alberta and this Cadet is then nominated for the Walsh Award. o MGen Howard Award – To recognize Cadets, in each Province and Territory, who have completed Level 4 (Gold Star) training with exceptional results and who demonstrate significant dedication and leadership qualities.

4-2


Module 4 o Honour Cadet and Honour Officer – An annual Award based on nominations submitted by a League Member, the Corps League Rep, Parent Committee members or CO &/or Corps Staff. One for each Zone o Recruiting Watches – For Cadets who recruit three Cadets for five months. 1. Corps COs are advised of the availability of Honours and Awards, including nomination deadlines and prerequisites. For League Awards, COs submit applications to the Zone Chair. Information concerning League Awards is sent to League Members. 2. League Reps will participate in the selection process for League Honours and Awards. 4.8 Army Cadet Service Medal (Policy 13.1) The League awards the Army Cadet Service Medal to serving Cadets after four years of continuous, honourable service. Ex-Cadets may apply to their former Corps for this Medal but will be assessed a fee of $10. 1. Corps COs are aware of the Medal. Applications are submitted to the League Rep who forwards to the appropriate Zone person in charge of the Service Medals who then issues the engraved Medal to the League Rep for presentation. 2. League Reps will submit requests for the Medal to the appropriate Zone person in charge of the Service Medals and makes arrangements for the Medal to be presented to the Cadet. 4.9 Volunteer Service Medal The League awards this medal to volunteers who have successfully completed a minimum of five continuous years of meritorious service with the Army Cadet Movement and be recommended by the Branch or the National level where the member has served. 1. The Zone Chairmen recommend, to the Provincial President, Members to be nominated for this award. The President then gives their recommendation and then the National Executive Committee gives their final approval. In the case of a National member, nominations shall be forwarded to the National Office directly for approval of the National Executive Committee. 2. League Reps will recommend Members to the Zone Chairmen. Miscellaneous Functions 4.10 Public Relations The League, Branch and Zone conduct various Public Relations activities from time to time, including press releases, displays at civic functions and paid advertisements. Corps may also conduct similar Public Relations within their area. The League currently has two 8 ½ feet wide x 7 ½ feet high displays, which can be shipped upon request

4-3


Module 4 1. The Alberta League has a Governor in charge of Public Relations and can assist any Corps in this regard. 2. League Reps may assist Corps with their Public Relations requirements. 4.11 Funding to Corps While Zone funds are normally provided to support Zone wide initiatives, such as Drill Competition, special requests for one-time funding from Corps may be considered. The Zone may also provide assistance to Corps just starting up and those in financial difficulty. 1. Requests for funding are considered at Zone Meeting. 2. League Reps will help the CO to prepare the funding request including the Corps budget and present the request, in person, at a Zone meeting. The request will be tabled for voting at the following meeting unless the need is urgent, in which case, it will be voted on at that meeting. 4.12 Competitions The League sponsors annual competitions: o Drill Competitions o Shooting Competitions o Photo Competition 1. Each Competition has own set of guidelines for participants to follow. These can be found at http://www.armycadetleagueab.ca/forms under the heading Competitions. 2. League Reps will encourage Corps to participate. 4.13 Wilderness First Aid – Upon request The Provincial Branch organizes Wilderness First Aid courses for Corps Officers and Civilian Instructors. 1. Corps staff will submit their application through Zone Chair. 2. League reps will promote the course. 4.14 Special Events The Zones organizes special events, such as the Freedom of the City of Calgary or the 125th Anniversary of the founding of Army Cadets. 4.15 Hunter Education The League provides funds for Cadets to take the three day course to qualify for their Hunter Education Certificate. Corps that are not near a training centre can received funding for transportation, meals and overnight accommodation.

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Module 4 1. Corps book space through the Calgary Conservation Education Centre for Excellence, 403-252-8474, submit an Activity Request to your ACO, book their transportation, distant Corps and send bills and receipts with an Activity Sheet to the Hunter Education Association. 2. League Reps will promote the course and assist in any way with paperwork. 4.16 Scholarships & Bursaries There are a number of individual scholarships, bursaries and grants available to Corps, Cadets or CIC Officers, including: o The Gerard Buckley Cadet Fund – a nationally offered grant for Corps, of up to $3000, two per year (Policy 17.1). http://www.armycadetleague.ca/resources/policies-manual/. o The Army Cadet League of Canada (Alberta) Bursary – a provincially offered Bursary to assist in post secondary education, http://www.armycadetleagueab.ca/forms. o Wing Commander Don Freeman Memorial Bursary – to qualify for this Bursary, you have to live within 110 km radius of Mewata Armouries in Calgary. http://rausi.ca/Bursary.html. o 1st Canadian Parachute Battalion Bursary – for Army Cadets who qualify on the Canadian Forces Basic Parachute Course (Policy 17.2). http://www.armycadetleague.ca/wp-content/uploads/2011/02/Policy-17.2-1stCdn-Para-Bn-Bursary_Rev-Jun-2013_Bilingual.pdf. o Young Citizens Foundation Scholarship Award – for any Army Cadet, regardless of rank or time in service, but who has clearly demonstrated outstanding dedication to their Army Cadet Corps and as a “caring and responsible leader” also demonstrated the will and ability to assist younger or fellow Cadets or other young persons in their community (Policy 17.3) http://www.armycadetleague.ca/resources/policies-manual/. 1. Notification of available Scholarships and/or Bursaries is circulated periodically to COs. League Members are also informed. 2. League Reps will monitor and promote to ensure deserving Cadets are aware of what is available. 4.17 Toll Free Number The League provides a toll free telephone number, 1-866-230-2769, and it is on posters for parents and others inquiring about Army Cadets. 1. Queries about joining a Corps are referred to the Corps situated nearest to the inquirer and the League Rep advised. 2. League Reps will follow up with the CO as needed.

4-5


Module 4 4.18 Support through Attendance The League encourages Members to attend Cadet functions such as Annual Parades, special Corps events, competitions and the Parades at Rocky Mountain Cadet Training Centre and Vernon Cadet Training Centre. 1. Notification will be sent by email. 2. League Reps will attend local Corps functions and other if available. Present League related Honours and Awards. Committees 4.19 Camp Howard Camp Howard is a small wilderness camp in the Waiparous area available to Corps and to other users. Rent is charged, which Corps can recover from DND as mandatory training. It is managed by a committee and assisted by key holders who are volunteers. 1. Booking is made through Melanie Gilmour, 403-826-4391. 2. League Reps will promote the Camp. 4.20

Gaming Funds Steering Committee

4.21

Zone Representative Training Committee

Fundraising 4.22 Casinos The Province and Zones raises funds through casinos (about every 20 to 24 months). The funds are dispersed in accordance with casino rules for the benefit of Provincial and Zone Cadets and are administered by a committee. 1. An individual is selected to organize, recruit and supervise casino volunteers during the Provincial and Zone events. 2. League Reps will volunteer and recruit volunteers as necessary from parents, CIC and others. 4.23 Donations The Provincial Branch can issue Tax Receipts for monetary donations. Donations for individual Corps or Zones can be channeled through the Branch for tax purposes. Tax receipts will issued in January. Donation guidelines are as follows: 1. The minimum amount of a donation to qualify for an Income Tax Receipt is $20.00. 2. If the donation is made by cheque, it should be made out to Army Cadet League of Canada - Alberta Branch. 4-6


Module 4 3. Mail donation cheques to the Alberta Branch Provincial Treasurer at: Mr. William J. Hart Treasurer Army Cadet League of Canada - Alberta Branch 6102 - 32 Avenue Camrose, Alberta T4V 4R8 4. The Army Cadet League of Canada – Alberta Branch does not issue Tax Receipts for Goods or Services in Kind Donations. Write the Treasurer a covering letter to accompany that donation and include the following: 1. The full name and mailing address of the donor(s) with the amount each has donated, (so that they will receive their Income Tax Receipts), 2. The EXACT NAME OF THE PARENT COMMITTEE, OR UNIT SUPPORT GROUP. The Treasurer will need that to fill in the proper name of the payee on the cheque that will be coming back to the Unit. It must always be in the name of the Parent Committee or Unit Support Group that is on file with the Provincial Treasurer NOT in the name of the Corps.

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Module 5 5.0

Roles and Responsibilities Provincial

5.1 President The President shall: a) Exercise general supervision over the affairs of the Branch and be accountable to the Board b) Ensure policies of the Board are carried out c) When present, preside at all meetings of the members of the Board d) Represent the Branch as the Chief Administrative Officer. 5.2 Immediate Past President The Immediate Past President is: a) A member of the BOG with voting powers. b) He or she provides continuity within the Executive and c) Provides counsel to the President. 5.3 Past Presidents The Past Presidents has: a) The responsibility to chair the Nominating Committee. b) In addition to other duties which he or she may take on. 5.4 National Vice President The National Vice President is a) A member of the BOG. b) Represents the Branch as a member of the National Council. c) Facilitates communication between the Branch and National Council.

5.5 Vice Presidents/Zone Chairs The Vice Presidents (Three Zone Chairmen) are: a) Responsible for their zone areas b) Ensure policies of the Board are implemented in their zone areas c) Perform such duties or exercise such powers as may from time to time be prescribed by the Board d) Attend Zone meetings within their areas e) When invited or arranged, visit camps and attend conferences on cadet matters f) Maintain liaison with cadet corps within their areas g) Be available to represent the President in their areas of responsibility h) When required present proposals of the Zone to the Board. 5.6 Secretary The Secretary shall: a) Ensure that all correspondence is dealt with in a timely and efficient manner; b) Prepare and distribute the minutes of all Executive and General meetings; c) Maintain a file of minutes, correspondence and other relevant material; 5 -1


Module 5 d) e) f) g) h) i)

Assist the President in the preparation of agendas and reports; Notify members of date, time of meetings and publish agendas; Answer any enquiries that come from the Toll Free Line; Keep up to date Provincial and Zone Nominal Rolls; Issue Tax Receipts to donors; and Send pertinent information to all ACO’s, Corps, CO’s, BOG members and members at large.

5.7 Treasurer The Treasurer shall: a) Ensure that full and accurate accounts are kept of all receipts, disbursements and investments of the Branch. b) Render an account of all financial transactions made on behalf of the Branch, the current financial position of the Branch at each Board Meeting. c) Assist the Board with making a yearly budget. d) Co-ordinate and facilitate the yearly Provincial Audit with the Zones and the approved financial institution performing the Audit. 5.8 Governor – Bursaries & Scholarships The Governor of Bursaries & Scholarships shall: 5.9 Governor - Fundraising The Governor of Fundraising shall, under the guidance of the Board, devises ways, means and methods to raise funds in order that the Branch may support Army Cadet activities. It is a prerequisite that Zone Branch members be involved in fundraising activities in their zones under the overall guidance and assistance of the Governor Fundraising. Zone members are encouraged to submit ideas for raising funds and should actively encourage participation by all Branch members and members of Army Cadet Corps in their respective Zones. 5.10 Governor – Recruiting and Retention The Governor of Recruiting and Retention shall facilitate the distribution of funding for Cadet Corps Recruiting initiatives plus larger area initiatives, like newspaper and Kijiji ads. With a focus on where there is a need for League Recruiting assistance, whether it be financial with advertising or ideas/initiatives on how to get more Cadets in the door, not actually doing the Recruiting itself. 5.11 Governor – Screening and Parent Committees The Governor of Screening and Parent Committees shall 5.12 Governor at Large A Governor at Large shall provide assistance as necessary to the Executive Committee and on specific tasks as requested by the Chair.

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Module 5 Zones 5.13 Zone Chairman The main duty of the Zone Chairman is to recruit and support the individual Corps League Representatives (League Reps) and to forward on to the Branch Office any matters that cannot be resolved at the local or regional level. The Zone Chairman shall: 1. Collect the visit reports submitted by the Liaison Officers in their zone and forward them on to the Branch office. 2. Keep the Branch office advised of the strengths and weaknesses of the corps in their zone as reported to them by the Liaison Officers. 3. Assist in fundraising, recruiting new Officers for the Corps, promoting the values & purpose of the Cadet program to the public and soliciting additional support for the Corps where possible. 4. Assist the Corps League Rep, if called upon. 5. Attend the Annual General Meeting and other meetings as may from time to time be called in order to provide up to date information to the Sponsor or Support Committee. 6. Represent the Army Cadet League at Summer Camps, Competitions, Parades, etc. when appropriate. Additionally, the Zone Chairman should: i. Be familiar with the contents of documentation circulated by the League Office. ii. Be knowledgeable of the duties and responsibilities of the ACO and the local detachment. iii. Stress the importance of immediate action to all correspondence. iv. Stress Provincial projects, when applicable v. Recruit League Reps for corps in their zone vi. Assist League Reps when approached or appropriate to do so vii. Attend Support Committee meetings, if asked and appropriate. viii. Ensure that the Sponsor and Support Committees are knowledgeable of their duties and responsibilities as outlined in the Army Cadet League guidelines. ix. Stress "PARTNERSHIIP" between the Commanding Officer and Sponsor or Support Committee, and League Rep to ensure harmonious Corps operations. 5.14 Past Zone Chairman The Past Zone Chairman shall: 1. He or she provides continuity within the Executive and 2. Provides counsel to the Zone Chair. 5.15 Zone Vice Chairman The Zone Vice Chairman shall: 1. Assist the Chair as required; 2. Assume the Chair in the absence of the Chair; and 3. Perform other duties as requested by the Chair. 5 -3


Module 5 5.16 Zone Secretary The Zone Secretary shall: 1. Ensure that all correspondence is dealt with in a timely and efficient manner; 2. Prepare and distribute the minutes of all Executive and General meetings; 3. Maintain a file of minutes, correspondence and other relevant material; 4. Assist the Chair in the preparation of agendas and reports; and 5. Notify members of date, time of meetings and publish agendas. 5.17 Zone Treasurer The Zone Treasurer shall: 1. Manage all routine matters related to the receipt, banking, accounting and disbursement of the Zone funds. 2. Maintain of an up to date record of all financial transactions of the Zone. 3. Ensure that the annual statement of revenues and expenses are properly completed for each Zone Meeting. 4. Provide advice and assistance as appropriate to the Chair. 5. Assist as required with Provincial Audits conducted annually. 5.18 League Representatives The Army Cadet League, as represented at the Zone level, appoints a local League member to act as liaison to each Unit of Army Cadets. This person is known as the “Corps League Representative”. The main duty of the Corps League Rep. is to support the Cadets in the assigned Army Cadet Corps, along with the Corps, Sponsor, Unit Support Group, Commanding Officer and staff. His/her job is to maintain close contact with the assigned Corps, but he/she reports to and is responsible to the applicable Zone Chairman. 1. This position is not filled by election at the Unit Support Group level, nor appointed by the Commanding Officer. A Support Group may make a recommendation, suggestion or request as to who the Unit would like to fill that role, but the final decision is up to the Zone Executive. 2. There may be circumstances where a co-League Rep or an Alternate League Rep is required. This person must be chosen carefully by the Zone Chairman with a view to compatibility between the League Reps. It is essential that jurisdictions and division of duties are well-defined and well-understood. 3. The Corps League Rep must be a Member in Good Standing of the League. 4. The Corps League Rep may be a parent of a Cadet currently serving in the Unit, however there must be a clear understanding of the boundaries of each position and there can be no undue influence of one position on the other. 5. The Corps League Rep. must also be screened through the Army Cadet League’s Volunteer Screening Program so that he/she is qualified to step into any position, temporary or otherwise, that circumstances require to be filled, either for the League, at the Corps or with the Cadets.

5 -4


Module 5 OVERALL RESPONSIBILITIES: The League Rep’s responsibilities include: 

 

 

  

 

Liaising with the Sponsor, Unit Support Group and Unit Commanding Officer to ensure that standards are met, and aims and objectives of the Cadet movement are upheld, Ensuring that all League and Zone information is effectively communicated to the Corps.’ Unit Support Group and Commanding Officer, Assisting the Unit’s Commanding Officer/Sponsor/Unit Support Group with the recruiting of Cadets, officers, instructors and staff, obtaining quarters, fundraising, and public relations, Reviewing, recommending and, if appropriate, nominating deserving individuals and Corps. for various Local, Zone, Provincial and National Honours and Awards, Encouraging the Corps. and Cadets to participate in the various Leaguesponsored competitions, events and activities, Attending Zone Meetings, reporting on Unit activities, providing a written report with the information as requested on the Corps. Liaison Report Forms, and participating in the decision making process in the Zone, Familiarizing himself/herself with the process for Screening Volunteers for the Corps. Ensuring, with the Commanding Officer and the Unit Support Group Chairperson, that anyone wishing to work with Cadets must be screened, Assisting the Screening Governor by retrieving Volunteer Screening Card ID’s from members no longer serving with the Corps, Speaking to Cadets regarding the Army Cadet Service Medal program and qualifications, Speaking to Cadets, parents, Unit Support Group and Commanding Officer regarding the Scholarships, awards, competitions and events, and instruct on how to access information and application forms from the Provincial website, Representing the applicable Zone and the Alberta Branch of the League at Unit activities and functions (Annual Inspections, Mess Dinners, etc.), Informing the Sponsor and Unit Support Group members of the importance and value of becoming members of the Army Cadet League, of attending Zone Meetings, Provincial Annual General Meetings and encouraging maximum attendance at League events, Generally promoting the Army Cadet movement within the Zone, the community, and to the public at large.

CORPS VISITS: Visits to the assigned Corps should be on a regular basis (preferably once a month at least) to:   

Ensure that the Corps. is provided with sufficient Officers, instructors and Cadets, Ensure that training facilities are suitable, adequate and accessible, Ensure that Sponsor and Unit Support Group participation with the Corps. is satisfactory, and members are aware of their own roles and responsibilities, as

5 -5


Module 5  

well as those of the Commanding Officer and his/her staff, and that of the Corps League Rep, Maintain a League presence with the Cadets, to ensure that the League Representative is recognized and his/her role is understood, As appropriate or requested, to speak to Cadets, either individually or in a classroom setting, to inform them about the history, background, role and function of the Army Cadet League and to be available to answer questions regarding League issues, Assist the Unit Commanding Officer, Sponsor, and/or Support Group in identifying potential problems and working to avert those before they escalate into serious conflicts. The League Rep may seek input or assistance, as appropriate or required, from the Zone Chairman or Executive members to satisfactorily resolve any difficulty. A cordial and productive relationship is always to be the goal.

LEAGUE JURISDICTION: Given that any local Unit Support Group represents the local level of the Army Cadet League, the Corps. League Rep has the full authority of the League to attend Unit Support Group meetings - in fact is expected to be present at such meetings, and is responsible to: 

 

Ensure that the Support Group meets regularly, that quorums for meetings are met, Society Bylaws (if any) are adhered to, Executive positions are filled and that the business of the Support Group is dealt with in an efficient, thorough and practical manner, Unit Support Groups should be strongly encouraged to gain Society status in the Province of Alberta. This is to give standardized structure to the group and establishes the stability, permanence and credibility of the organization, Ensure that parents of Cadets are notified of meetings, kept informed of Support Group activities and impending events, fundraising initiatives, etc., League Reps are NOT members of the Unit Support Group and therefore are not allowed to make or second motions or vote on any issue coming before a Support Group meeting. However, League Reps may be called upon to clarify an issue, make suggestions, interpretations, etc. if requested,

NOTE: It will be helpful to the Unit Support Group to understand the Policy of the League in operating the Group. www.armycadetleague.ca Resources ...brings up the National Policies & Directives of The Army Cadet League of Canada, Policy #3.2 - Memorandum of Understanding, Policy #3.3 - Roles & Responsibilities of Corps Sponsoring Committee. This is an eight-page section that is useful to print off and keep handy for ready reference at the Corps or at a Unit Support Group Meeting should questions arise. 5 -6


Module 5 

The League Rep. should prepare a report from the League to present at each Unit Support Group meeting and should provide a written copy to be included in the Minute Book. Each USG Meeting Agenda should include time for the League Rep’s Report, Monitor the Unit Support Group’s financial status, be aware of the current and committed use of the finances and be satisfied that funds are being expended for the purposes for which they were donated or raised, Ensure that books and records (both financial and otherwise) of the Support Group’s business meetings are kept, are current and accurate, that Minutes of meetings are being distributed to the membership and that members are being informed of the financial status of the Group, Ensure that Budgets are prepared and presented annually or as needed, that audits are conducted as appropriate, and that up-to-date records of inventories are maintained covering Unit Support Group assets, If and when a Letter of Good Standing is required by a Unit Support Group for submission to the AGLC for gaming purposes, the League Rep will check the Support Group’s books to ascertain the following: - That the books and records have been audited within the last year, - That Society, AGLC and other Government filings are up to date. The League Rep. then applies to the League’s Provincial Branch Executive for the required Letter of Good Standing, which is then turned over to the Casino or Raffle Chairman of the Support Group, for submission to the AGLC.

DRESS & DEPORTMENT: Dress code for the Corps League Rep should match the event being attended. If attending a Commanding Officer’s Parade, business suit or Army Cadet League regalia should be worn. If the Cadets are having a fitness testing or sports night, the League Rep. may wish to show up in casual dress. If in doubt, business or business-casual dress is appropriate. If League Reps. wish to acquire the standard Army Cadet League regalia, they must do so at their own expense. League Reps wearing regalia are easily identifiable by the Cadets as to who they are and what they represent. Neatness, cleanliness and good grooming are a must. Do not wear any torn, baggy, dirty or immodest apparel. Your appearance and conduct should always reflect positively on the dignity and benchmark of the League, the Corps and yourself. Always use courteous address to the Commanding Officer, staff, Unit Support Group members and Cadets. This is particularly important if within hearing of Cadets. If the League Rep. has occasion to address a Cadet, either address him/her by rank, or by “Cadet ______”, never by first name. This applies even if the Cadet is well-known to the League Rep. Proper protocol must be observed at all times. Any disagreements with other adults in the Corps (parents of Cadets, Support Group members, Officers and/or staff) will be kept well away from the hearing of Cadets and

5 -7


Module 5 should be resolved quickly so as not to negatively influence the spirit of the organization. 5.19 Members at Large Members at Large shall provide assistance as necessary to the Executive Committee and on specific tasks as requested by the Chair. 5.20

ACO – League Relationship

LHQ 5.21

Strength of a Triangle – CO – PC - League

5 -8


CORPS LIAISON OFFICER REPORT

Date of Visit:

Location of Corps: Major Sponsor:

Part - A

Corps No. and Name: Other Sponsors:

Affiliated Unit & Name/Rank of Contact Officer:

Training Officer:

Other Officers: No. of paid CI’s:

CADET ATTENDANCE No. Cadets Enrolled: No. of Male Cadets: Star levels:

#Green

Part - C

Supply Officer: No. of Civilian Volunteers:

No. on Parade: No. of Female Cadets: #Red

#Silver

#Gold

#Advanced

Part - D

CADET PROGRAM ACTIVITIES DURING VISIT:: ASSISTANCE FROM AFFILIATED UNIT DURING VISIT:

SPECIAL PROJECTS / COMMUNITY PROJECTS: UNIT SPONSOR COMMITTEE - ACTIVITIES AND MEETINGS: FINANCIAL (BOOKS EXAMINED - YES/NO) COMMENTS:

League Rep’s Signature

Note: Co’s Comments and Requested Action by League to be recorded on reverse form.

Part - E

Commanding Officer: Administrative Officer:

Part - B

CIC STAFF


MODULE 6 6.0

ADMINISTRATION

6.1 Notice of Meetings Meetings are held at the call of the Chair from September to June. The Secretary will send out the minutes of the last meeting and request agenda items by email a week to 10 days before the meeting. The agenda will follow. 6.2 Funding Motions To provide sufficient time to consider the motion, motions responding to requests for funds are to be presented at one Zone meeting for voting at the following meeting. Urgent requests may be voted on at the meeting at which they are presented. Funding requests from Corps must be supported by a Corps budget and any other documentation requested in Module 15, Section 15.9, of this Manual. 6.3 Who May Vote Members in Good Standing may vote at a Zone Meeting. CIC Officers do not vote on funding motions. 6.4 Notice of Annual or Special Meetings The Branch will hold a Provincial Recognition of Excellence Awards & Developmental Workshop (PREA&DW) in late February or early March. Each Zone hosts it in rotation. All Zone Members in Good Standing are invited and are encouraged to attend. 6.5 Membership Dues Membership dues of $10 are submitted to the Branch and are due at the PREA&DW annually. 6.6 Name Tags Members may obtain League name tags by submitting a request to the Secretary, either Zone or Provincial. 6.7 Travel Claims Members who are required to travel some distance for League business, such as attending BOG or Zone Meetings or volunteering at a Casino, may submit a Travel Claim to their Treasurer for reimbursement of expenses. See Appendix 6A for Expense Claim form. 6.8 Proposing New Members New members may be proposed or can request to join. They are required to complete the application for membership, and following the review and screening (if necessary) will be welcomed at the next Zone Meeting. See Appendix 6B for membership Criteria and Appendix 6C for Application for Membership.

6-1


MODULE 6 6.9 Volunteer Screening The League has accepted the task of conducting the Volunteer Screening function to ensure that Cadets are provided with safe and effective volunteers. The screening involves: o Completely filling out the Volunteer Application. o Interviewing the applicant. o Confirming that the applicant has no criminal history through a Canadian Police Identification Check (CPIC) with Vulnerability Sector Screening (VSS) level o Photocopies of 2 pieces of official identification, one of which must include a photo. o One recent head & shoulders photograph (taken within the last 3 months) of applicant, preferably digital format, for the ID card. o Verifying the applicant`s references. Following the initial screening at the local level, applications are forwarded to our National Office for final approval. Upon approval, the applicant will complete a Volunteer Agreement and be issued with a ID card, and may then work with Cadets. A list of screened volunteers will be maintained by the Screening Governor.

6-2


PROVINCIAL / ZONE EXPENSE CLAIM FORM DATE:________________________ NAME (please print):__________________________________________________________ ADDRESS:___________________________________________________________________ PURPOSE OF TRIP: __________________________________________________________ (Give as much detail as possible) _____________________________________________________________________________ DATES OF TRIP:______________________________________________________________ EXPENSES: ATTACH ALL RELEVANT RECEIPTS: TRANSPORTATION (personal vehicle) Distance (round trip) _________________ @ $0.40/km.

$

____________

ACCOMMODATION

$

____________

MEALS

$

____________

$

____________

$

____________

OTHER (give details) ______________________________ _________________________________________________

TOTAL

SIGNATURE:______________________________________ ______________________________________________________________________________ FOR PROVINCIAL USE ONLY: Authorized for payment: Treasurer:____________________________

Chair (if required):______________________

Date Paid: ________________________Cheque #________________Amount $_____________

Financial Coding _______________________________________________________________ September 2016


Appendix 6B – Criteria for Membership Ordinary membership in the League shall be limited to persons who are registered with a provincial / territorial Branch or who are approved by the National Council and who: 1) Are (1) Canadian citizens or landed immigrants, or British subjects or citizens of the United States of America, or 2) Are interested in supporting and furthering the objects of the League; 3) Agree to pay membership dues as provided in section 6.5; and 4) Are approved as members by the Board of a provincial / territorial Branch or the National Council.


THE ARMY CADET LEAGUE OF CANADA – ALBERTA BRANCH APPLICATION FOR MEMBERSHIP This Application for Membership is required for any individual joining the Army Cadet League of Canada – Alberta Branch. I hereby apply for Membership in the Army Cadet League of Canada in the province of ALBERTA. My position with the League will entail one of the following (Insert initials in one category below): 1. As a National or provincial/territorial member with no direct and regular contact with youth. 2. As a Regular contact with youth at a Corps: _________________________________________ enter Corps Name/Number

ALSO COMPLETE VOLUNTEER REGISTRATION FORM.

Surname: _______________________ First Name:____________________________ Initials:_______ Address:_______________________________City/Town:______________________ Prov: ALBERTA Postal Code: ______________ Telephone (R) __________________ Telephone (B) _________________ Fax: ____________________ Email: ____________________________________________

Activities: List the activities, skills or functions of the Army Cadet League of Canada – Alberta Branch that are of interest to you. ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________

The information contained in this application is correct to the best of my knowledge.

Signed this________ day of ____________________, 20____, at ___________________, AB.

Witness: ________________________________ Applicant: ___________________________

Once completed this application is considered CONFIDENTIAL.


Module 7 7.0

SPONSORS, SPONSORING COMMITTEES AND SUPPORT GROUPS

7.1 Demarcation of Roles There are several components involved in conducting the army cadet program and it is essential that there is understanding and co-operation between the various groups. When there is a disagreement, the deciding factor should be what is best for the cadets and the program. League - Sponsor - Support Committee Initially, the League looks to the Sponsor to form the Support Committee. When the Sponsor is unable or unwilling to take on this responsibility, the League looks to other community members including parents. Sponsor/Support Committee - Commanding Officer Co-operation between the Sponsor or Support Committee and the corps Commanding Officer is the key for maintaining a successful corps. To be successful there are certain factors that each must remember. Support Committees should: o Realize that the Commanding Officer is a member of the Canadian Forces, is subject to the Code of Military Discipline, and must follow the orders and guidelines given by RCSU-NW. o Meet on a regular basis with Commanding Officer at mutually agreed times. o Consult and obtain agreement with the Commanding Officer on the support to be given by the committee. o Refrain from interfering with the Commanding Officer in decisions which are exclusively the right of the Commanding Officer. o If a disagreement with the Commanding Officer should arise, keep the matter of concern within the committee and not allow it to become a topic of general discussion. o Attempt to resolve minor differences with the Commanding Officer. Major differences should be referred to the League Rep. o At all times show confidence and respect in the decisions of the Commanding Officer. Commanding Officers should: o Meet with the Support Committee to review coming events and indicate the support required. o By September prepare the training plan for the year and in consultation with the Chair of the Support Committee prepare an estimated budget to be submitted to the Support Committee for review and planning. o Work co-operatively and give approval of the use of cadets and supervising officers for projects such as fundraising and recruiting. o Consult with the Support Committee on financial matters that are not permitted by DND Guidelines.

7-1


Module 7 7.2 The Roles and Responsibilities of the Corps Sponsoring Committee Sponsoring Committee: The SC operates in support of all corps activities and is responsive to the needs of the CO. 7.2.1 The main SC responsibilities are: o To obtain, in concert with the Sponsor, suitable facilities for the corps, o To provide effective management of all monies received by the corps, o To provide financing for corps needs not provided by other sources, o To facilitate the recruitment of eligible young people as cadets, o To assist the Corps at public and corps activities, o To award trophies and other special rewards, o To sponsor Cadet bands, o To conduct a communications/public affairs activity, o To provide uniforms and equipment not provided by DND, o To identify qualified persons as potential officers for the corps. o To assist the CO in the care and custody of corps equipment, o To keep in contact with the SCs of other cadet corps and o To conduct the business of the SC. 7.2.2 Local Sponsor Responsibilities: Army Cadet Corps have traditionally had Sponsor (not to be confused with the Sponsoring Committee) groups within the community. These are often branches of the Canadian Legion, Rotary Clubs, or other community groups who are committed to assist community activities. When becoming a Sponsor, the Sponsor organization signs a Sponsor Agreement pledging to provide corps support which may include accommodation, recruiting assistance, contacts and public relations with the community and other needs not supplied by DND. These days most Sponsor organizations do not have the finances or membership to meet all of these needs on their own. As the local support varies greatly within communities, corps requiring assistance with Sponsor organization arrangements should contact the ACLC (AB) office directly. 7.3

Formation of a Sponsoring Committee for a Cadet Corps

7.4. Constitution and By Laws 7.4.1 To ensure a Sponsoring Committee can function in an orderly manner a Constitution and By Laws must be in place to outline the organizational structure and responsibilities of the SC. A sample is included at Appendix 7B. 7.5. Sponsoring Committee Organization and Chart 7.5.1 Sound, basic organization and good leadership in the formation of a SC, and working in close co-operation with the corps officers are the real secrets to success of an Army Cadet Corps. 7.5.2 All SCs require an executive to conduct the business of the Committee and to provide support to the CO in achieving the training plan. Although the size and scope of the executive will vary with the size of the Corps, all of the functions represented below are required. In a smaller Corps this will require fewer people as the functions may be 7-2


Module 7 combined or completed cooperatively by all those involved. The SC consists of the following elements: 7.5.3 CHAIR

VICE - CHAIR

FUNDRAISING

TREASURER

COMMUNICATIONS

SECRETARY

VOLUNTEER SCREENING

RECRUITING

The duties and responsibilities of the key sponsoring committee executive positions are outlined in 7.7 of this manual. 7.6 Election of Executive It is important that members of the Executive Committee are willing and able to serve and put in sufficient time to carry out the duties of the position. o Well before the Annual General Meeting, the Executive Committee will ask for volunteers from the membership to serve on the Executive Committee for the Training Year. o From those who volunteer, including present members of the Executive Committee, a slate is nominated. o Also, nominations from the floor can be made. o Candidates for positions where only one nomination is made will be elected by acclamation and elections will be held for the other positions. 7.7 Executive Job Descriptions The Sponsoring Committee shall be governed by the Executive Committee, consisting of members of the Sponsoring Committee as follows: (1) Chair - The Chair will: o preside at scheduled and periodic meetings of the committee and receives reports from various facets of the committee. o maintain liaison between the sponsoring body and the committee. o ensure that all members of the committee are carrying out their duties in a satisfactory manner. o select and appoints able persons as sub-committee Chairpersons. o check regularly on the activities of all committees (the Chairperson is an exofficio member of all sub-committees), to see that their work is on schedule. o present an Annual Report of the Sponsoring Committee to the Branch; o actively participate in corps gatherings such as the annual Cadet and Parent Banquet, awards parades, Annual Ceremonial Review, etc. o maintain a close and privileged relationship with the CO. 7-3


Module 7 o ensure that there are suitable training facilities for the corps. o recruit highly qualified officers and civilian instructors for the corps. o in cooperation with the CO, maintain an account of all Non-Public Funds (NPF) and Property (NPP) b. Vice-Chair - The Vice-Chair will: o assist the Chair as required; o assume the Chair in the absence of the Chair; and o perform other duties as requested by the Chair. c. Secretary - The Secretary will: o ensure that all correspondence is dealt with in a timely and efficient manner; o prepare and distribute the minutes of all Executive and General meeting; o maintain a file of minutes, financial statements and other relevant material; o assist the Chair in the preparation of agendas and reports; and o notify members of date, time of meetings and publish agendas. d. Treasurer -The Treasurer will: o manage all routine matters related to the receipt, banking, accounting and disbursement of the cadet corps funds, including public grants/ allowances and non-public (locally raised) funds. o where requested, assist the Sponsoring Committee Chair and corps CO in the preparation of the corps budget. Submit a copy of the corps budget to the Provincial office of the Army Cadet League of Canada (ACLC). o maintain of an up to date record of all financial transactions of the corps and ensure that regular monthly reviews are completed. o ensure that the annual statement of revenues and expenses are properly completed. Submit a copy the annual statement to the Provincial Office of the ACLC o arrange an annual audit of the corps finances. Assist as required with audits conducted by the Provincial Office of the ACLC (normally conducted every 5 years). o provide advice and assistance as appropriate to the Chair and members of the corps fund-raising committee. o maintain an up to date record of all the Cadet Corps Non-Public property held by the Corps CO or the Sponsoring Committee and makes recommendation to the Chair of the Sponsoring Committee for the write-off of lost, damaged, obsolete or consumed items. o advise the Chair of the Sponsoring Committee on matters related to the insurance of NPF assets and maintains records of insurance policies. o where requested by Sponsoring Committee Chair, serve as an alternate signing authority for Corps bank account. e. Public Relations Director - The Public Relations Director will: o become acquainted with the media outlets in the community that are receptive to cadet publicity and find out their requirements for publication; o consult with the Chair and the Commanding Officer and on appropriate occasions prepare news releases with pictures; o maintain a file of pictures (preferably in black and white) and cadets to be available for publication when there is a significant achievement; and 7-4


Module 7 o from time to time, prepare and distribute a corps newsletter. f. Director at Large - The Director at Large will o provide assistance as necessary to the Executive Committee and on specific tasks, as requested by the Chair. 7.8 Planning for Success 7.8.1 Corps success is predicated upon having an effective and challenging program that is delivered in an effective and professional manner. This can only be achieved by close cooperation and joint planning between the SC and the Corps military staff. Annually in April the planning cycle starts with the CO developing his training plan for the following fall and winter. This plan is the COs responsibility but it must be established in concert with the SC to ensure that all of the support required from the SC is identified. This allows the SC to identify and schedule parents or other resources required for the various activities within the plan. Developing the training plan should be a joint CO/SC effort. 7.8.2 The training plan will include a broad range of activities depending on the availability of staff and resources. Mandatory activities are those activities that are requisite for Corps to conduct and for cadets to complete in order to fulfill the phase training, star programme or proficiency level programme requirements. Complementary activities are activities that complement the mandatory activities and are requisite for corps to conduct in order to fulfill the phase training, star programme or proficiency level programme requirements. Corps COs have the discretion to select complementary activities from a range of choices. Mandatory and complimentary activities are fully supported and funded by DND. However, there are often additional activities that make the program more interesting and inviting to the cadets and these are considered to be optional activities. Optional activities augment the phase training, star programme or proficiency level programme both to maintain cadets’ interest and to allow corps COs to tailor the overall cadet program to meet the desires and circumstances of the community. The SC is responsible for providing the support and resources necessary to conduct optional training. 7.8.3 The training plan consists of many activities most of which will require very limited, if any, support from the SC. However, other activities such as the Annual Ceremonial Review (ACR) will require considerable SC support. When conducting the joint development of the plan with the CO the SC must identify those activities it is required to support and define the types and levels of support necessary. Planning for each of these activities should result in separate activity plan. These plans can be as simple or as complex as necessary but using the template will assist in identifying and communicating the support required for the activity to be a success. 7.8.4 Then, considering the overall annual schedule, the SC must be able to identify delivery milestones. The training plan provides the SC with an easy way to keep track of current and upcoming activities and should be reviewed at each meeting. 7.9 Conduct of Meetings 7.9.1 The proper conduct and recording of meetings is necessary for administrative and financial reasons. It is a principal responsibility of the Chairperson to ensure meetings are run efficiently and that all issues are discussed and decisions taken in an 7-5


Module 7 orderly fashion. This, from time to time, may require a firm approach but by doing so meetings will be more productive and take less time.

7-6


Appendix 7 B

Society Bylaws Name of Society

MEMBERSHIP 1.

Membership fee, if any, in the society shall be determined, from time to time, by the members at a general meeting. Any person residing in Alberta, and being of the full age of 18 years, may become a member by a favourable vote passed by a majority of the members at a regular meeting of the society, and upon payment of the fee. Such voting shall be by ballot, unless the meeting by resolution otherwise decides. Any person under the age of 18 years may in the same manner become a member upon payment of half of the said fee.

2.

Any member wishing to withdraw from membership may do so upon a notice in writing to the Board through its Secretary. If any member is in arrears for fees or assessments for any year, such member shall be automatically suspended at the expiration of six months from the end of such year and shall thereafter be entitled to no membership privileges or powers in the society until reinstated. Any member upon a majority vote of all members of the society in good standing may be expelled from membership for any cause which the society may deem reasonable.

PRESIDENT 3.

The President shall be ex-officio a member of all Committees. He/she shall, when present, preside at all meetings of the society and of the Board. In his/her absence, the Vice-President shall preside at any such meetings. In the absence of both, a chairperson may be elected at the meeting to preside.

BOARD OF DIRECTORS 4.

Board of Directors, Executive Committee or Board, shall mean the Board of Directors of the society.

5.

The Board shall, subject to the bylaws or directions given it by majority vote at any meeting properly called and constituted, have full control and management of the affairs of the society, and meetings of the Board shall be held as often as may be required, but at least once every three months, and shall be called by the President. A special meeting may be called on the instructions of any two members provided they request the President in writing to call such meeting, and state the business to be brought before the meeting. Meetings of the Board shall be called by 10 days notice in writing mailed to each member or by three days notice by fax or telephone. Any four members shall constitute a quorum, and meetings shall be held without notice if a quorum of the Board is present, provided however, that any business transactions at such meeting shall be ratified at the next regularly called meeting of the Board; otherwise they shall be null and void.

6.

A person appointed or elected a director becomes a director if they were present at the meeting when being appointed or elected, and did not refuse the appointment. They may also become a director if they were not present at the meeting but consented in writing to a ct as director before the appointment or election, or within ten days after the appointment or election, or if they acted as a director pursuant to the appointment or election.

7.

Any director or officer, upon a majority vote of all members in good standing, may be removed from office for any cause which the society may deem reasonable.

SECRETARY 8.

It shall be the duty of the secretary to attend all meetings of the society and of the Board, and to keep accurate minutes of the same. He/she shall have charge of the Seal of the society which whenever used shall be authenticated by the signature of the Secretary and the President, or, in the case of the death or inability of either to act, by the Vice-President. In case of the absence of the Secretary, his/her duties shall be discharged by such officer as may be appointed by the Board. The Secretary shall have charge of all the correspondence of the society and be under the direction of the President and the Board.

9.

The Secretary shall also keep a record of all the members of the society and their addresses, send all notices of the various meetings as required, and collect and receive the annual dues or assessments levied by the society. Such monies shall be promptly turned over to the Treasurer for deposit in a Bank, Trust Company, Credit Union or Treasury Branch as required.

TREASURER 10. The Treasurer shall receive all monies paid to the society and be responsible for the deposit of same in whatever Bank, Trust Com pany, Credit Union or Treasury Branch the Board may order. He/she shall properly account for the funds of the society and keep suc h books as may be directed. He/she shall present a full detailed account of receipts and disbursements to the Board whenever requested and s hall prepare for submission to the Annual Meeting a statement duly audited of the financial position of the society and submit a copy of same to the Secretary for the records of the society. The Office of the Secretary and Treasurer may be filled by one person if any annual meeting f or the election of officers shall so decide.

AUDITING 11. The books, accounts and records of the Secretary and Treasurer shall be audited at least once each year by a duly qualified accountant or by two members of the society elected for that purpose at the Annual Meeting. A complete and proper statement of the standing of the books for the previous year shall be submitted by such auditor at the Annual Meeting of the society. The fiscal year of the society in each year shall be

REG 3028 (Rev. 2003/05)


Appendix 7 12. The books and records of the society may be inspected by any member of the society at the Annual Meeting or at anytime upon giving reasonable notice and arranging a time satisfactory to the officer or officers having charge of same. Each member of the Board shall at all times have access to such books and records.


Appendix 7 MEETINGS 13. This society shall hold an annual meeting on or before ____________________________ in each year, of which notice in writing to the last known address of each member shall be delivered in the mail ____________days prior to the date of the meeting. At this meeting there shall be elected a President, Vice-President, Secretary, Treasurer, (or Secretary-Treasurer), and three directors. The officers and directors so elected shall form a Board, and shall serve until their successors are elected and installed. Any vacancy occurring during the year shall be filled at the next meeting, provided it is so stated in the notice calling such meeting. Any member in good standing shall be eligible to any office in the society. 14. General meetings of the society may be called at any time by the Secretary upon the instructions of the President or Board by notice in writing to the last known address of each member, delivered in the mail eight days prior to the date of such meeting. A special meeting shall be called by the President or Secretary upon receipt of a petition signed by one-third of the members in good standing, setting forth the reasons for calling such meeting, which shall be by letter to the last known address of each member, delivered in the mail eight days prior to the meeting. 15.

_______________ members in good standing shall constitute a quorum at any meeting.

VOTING 16. Any member who has not withdrawn from membership nor has been suspended nor expelled shall have the right to vote at any meeting of the society. Such votes must be made in person and not by proxy or otherwise.

REMUNERATION 17. Unless authorized at any meeting and after notice for same shall have been given, no officer or member of the association shall receive any remuneration for his/her services.

BORROWING POWERS 18. For the purpose of carrying out its objects, the society may borrow or raise or secure the payment of money in such manner as it thinks fit, and in particular by the issue of debentures, but this power shall be exercised only under the authority of the society, and in no case shall debentures be issued without the sanction of a special resolution of the society.

BYLAWS 19. The Bylaws may be rescinded, altered or added to by a "Special Resolution".

Dated

.

Apartment

Address Signature:

City /Town

Postal Code

Province

Print Name: Apartment

Address Signature:

City /Town

Province

Postal Code

Print Name: Apartment

Address Signature:

City /Town

Postal Code

Province

Print Name: Apartment

Address Signature:

City /Town

Postal Code

Province

Print Name: Apartment

Address Signature:

City /Town

Province

Postal Code

Print Name:

WITNESS Apartment

Address Signature:

REG 3028 (Rev. 2003/05)

Province


Appendix 7 Print Name:

City /Town

Postal Code

This information is being collected for the purposes of corporate registry records in accordance with the Societies Act. Questions about the collection of this information can be directed to the Freedom of Information and Protection of Privacy Coordinator for Alberta Registries, Box 3140, Edmonton, Alberta T5J 2G7, (780) 427-7013.


Module 10 10.0

CORPS FINANCE AND ACCOUNTING

10.1

Sources of Corps funding

10.1.1 Corps funding consists of: o Public funds, from DND o Non-public funds. 10.2

Sources of Non-Public funds

10.2.1 A Corps non-public funds can come from a variety of sources, including: o League o Parent committee, which may run fundraising activities o Sponsor o Casinos o Donations o Corps fundraising activities 10.3

Organization of Funds

10.3.1 Funds can be controlled and organized in a number of ways. One way is for all non-public funds to be assembled into an account or accounts controlled and administered by the Sponsoring Committee, with the CO being provided with a Petty Cash Fund. Whatever method is used, it is important that public and non-public funds be kept separate and that information on the acquisition and use of funds be readily available to all stakeholders. 10.4

Financial Administration

10.4.1 Sponsoring Committees are responsible on behalf of the League to administer the funds and assets of the corps which involves; preparing the annual Budget, fundraising, safe keeping of funds, preparing financial statements and maintaining control of corps assets not provided by DND. 10.5

Preparing the Annual Budget

10.5.1 Concurrent with the development of the annual training plan the CO and the SC develop a joint budget. This budget will identify the expected income from all sources and expected expenses for of each training activity. Should there be a shortfall this will be an indicator to the SC of the additional funds required through fundraising activities. To coincide with the cadet training year, the budget should cover a period from 1 September of the current year to 31 August of the following year. On behalf of the CO the SC will manage this budget and report the current status to the CO monthly.

10 - 1


Module 10 10.6

Managing the Corps Finances

10.6.1 There are several sources of funds for the operation of the Corps. DND provides an annual allocation to fund the basic program, sponsors provide funds and funds are received through fund raising. All these funds are for the sole purpose of supporting the local Cadet Program. The SC is responsible for the accounting and management of all sources of funds. 10.6.2 Each SC must have a single bank account (except in the instance where there are AGLC funds involved) that serves as the repository for all these public and nonpublic funds. This account is to be in the name of the Corps and is managed by the SC, on behalf of the AB Branch of the ACLC. All funds raised locally by or in the name of the Corps are referred to as “non-public funds� and must be deposited directly to the corps bank account. All funds sent to the cadet corps by DND in the form of allowances, grants or reimbursements of expenses, referred to as “public funds, must likewise be deposited to the single corps bank account. If a Corps is facing closure or there are abuses of the accounts the AB Branch will take over control of the account and manage the account until the situation is resolved. 10.7

Preparing Financial Statements

10.8

Fundraising

10.8.1 The responsibility for fundraising rests with the Sponsoring Committee. The need for fundraising varies considerably from Corps to Corps depending on their sources of funds. As it can be very demanding and time consuming it should only be used when there are insufficient funds to achieve the training plan objectives and where the fundraising effort is seen to be worthwhile in view of the return. While there are many ways to raise funds, past experience has provided guidelines to be considered as follows: o The method should be simple, and of short duration. o The process must not take up too much time of the officers, cadets and parents. o If possible, avoid door to door selling by cadets, as it is difficult to control cash and inventories. o Any fundraising that involves the use of officers and cadets must have the COs approval. 10.8.2 Fundraising, by local corps, is nearly impossible at the National and Provincial levels but there is great support in communities where cadet corps are located. Fundraising activities must be properly organized and it helps if the corps has a good public relations program. Some corps have found that fund raising, in itself, provides good public relations as the public sees the cadets.

10 - 2


Module 10 10.9

Tax Receipts

10.9.1 In many cases individuals who make donations would like a tax receipt. The AB Branch has Charitable Number but many of the Corps SC does not. In the case where the Corps SC does not have a Charitable Number, this is the process for the donor to receive a Tax receipt for their donation:  The donation cheque should be made out to Army Cadet League - Alberta Branch  Mail the cheque to the Alberta Branch Provincial Treasurer at: Mr. William J. Hart Treasurer - Army Cadet League - Alberta Branch 6102 - 32 Avenue Camrose, AB T4V 4R8  Write the Treasurer a covering letter to accompany that cheque and include the following: 1. The full name and mailing address of the donor (so that they will receive their Income Tax Receipt), 2. Your full name and mailing address (so that the Treasurer can send the new cheque back to you), 3. The EXACT NAME OF THE PARENT COMMITTEE, OR UNIT SUPPORT GROUP. The Treasurer will need that to fill in the proper name of the payee on the cheque that will be coming back to you. It should always be in the name of the Parent Committee or Unit Support Group - NOT the Corps.  The Income Tax receipts will be issued in the month of January following the date of the donation. PLEASE NOTE - Banks are becoming very fussy about the small details of handling money for groups and organizations. They want the name on the Bank Account to EXACTLY match the name on your organization’s Bylaws. Likewise, ensure that your own cheques which will be written for the group’s financial obligations also bear the EXACT name that is on the Account. Please ensure that the cheques received by the Group - payments for tickets, product fundraisers, donations etc. coming in - also are made out in the EXACT name of the Account. Banks can reject the deposit if those cheques are not made out exactly. 10.9.2 Donations of Goods or Services In Kind The Provincial Treasurer does not want to deal with writing an Income Tax Receipt for a donation of goods or services in kind. For one thing, it is difficult to assess the exact value of the service being rendered, and this evaluation can be challenged by Revenue Canada at any time. What the League would prefer is that the donor invoice the Unit Support Group for the exact value of the goods or services being donated, the Unit Support Group pays that

10 - 3


Module 10 invoice, and the donor then writes a cheque for the exact same amount back. This way, there is no guess-work - delays and misunderstandings are kept to a minimum. The donor’s cheque, made out to Army Cadet League - Alberta Branch, is then dealt with as per the process detailed above.

10 - 4


MODULE 11 11.0

SCREENING VOLUNTEERS

11.1

Why Screen Volunteers

11.1.1 The success of the cadet program relies on the many volunteers that support the program. However, considering that we are responsible for the safety and wellbeing of the cadets we must do reliability checks on all volunteers. Although the process appears, at first glance, to be cumbersome it actually consists of four simple steps. Once these are completed and approval is received the screening is valid for five years. 11.2

Screening Process for all Volunteers

11.2.1 The initial step is an informal meeting to advise the volunteer why the screening is necessary, what is required to complete the screening and how the process will be conducted. o The volunteer will need to fully complete the application form; o Provide two pieces of official ID, one which must include a photo; o Complete a Canadian Police Identification Check (CPIC) to the Vulnerability Sector Screening (VSS) level. Applicant can request a VOAN Letter from the Provincial Secretary, so there will be no charge for this; o One recent photograph (taken within the last 3 months) of yourself, preferably digital format, head & Shoulders for the ID Card. Once the documents are available the volunteer should be formally interviewed by a panel of two or more members of the SC and the CO. This is to ensure that the volunteer is aware of their responsibilities concerning the cadets and to confirm their suitability. This step is followed by a local check of their references and any internal confirmation by the SC. Finally, the necessary documentation is forwarded to the AB Branch Screening Governor. Contact information for the AB Screening Governor can be found at http://www.armycadetleagueab.ca/contactus. Reference to http://www.armycadetleague.ca/wp-content/uploads/2011/05/Pol-10.1Annex-A-Vol-App-Annex-A-Rev-Aug-2016_FILLABLE.pdf will provide much more information on the process, a complete description and the related forms and templates to assist with the whole process. 11.2.2 It is important to deal with the screening in a professional and efficient manner to impress on the volunteers the significance we place on this process. The Volunteer Screening form is attached at Appendix 11A.

11 - 1


The Army Cadet League of Canada Volunteer Registration Form In the interest of protecting our Cadets, the Army Cadet League of Canada has established a Volunteer Screening Program, in conjunction with our partner, the Department of National Defence. All information collected for this program will be kept confidential. Information about our privacy policy can be found online at http://www.armycadetleague.ca/resources/policies-manual/ If you have any questions about our Volunteer Screening Program, please call the National Office at: 1–877-276-9223.

National Office Use Only

Annex “A” to: ACLC Policy 10.1 Rev. Jan 2013

ONCE COMPLETED THIS DOCUMENT REMAINS CONFIDENTIAL Who has to fill out this form? Any person, civilian or military who wish to volunteer with a cadet corps and who may find themselves working alone with Cadets who are on “cadet duty” as defined in “The Queen’s Regulations and Orders for the Canadian Cadet Organization”. There are two exceptions: 1.

Members of the Cadet Instructors Cadre (CIC) or Civilian Instructors (CI);

2.

Volunteers or parents who occasionally drive cadets to and from organized activities do not need to be screened. The Army Cadet League has provided a Driver’s Log that records basic information and provides specific safety instructions for Drivers and Cadets. See ACLC Policy No. 10.1

To complete your application, we will require the application fully completed, a Canadian Police Identification Check (CPIC) to the Vulnerability Sector Screening (VSS) level and photocopies of two pieces of official identification, one of which must include a photo, and one recent photograph (taken within the last 3 months) of yourself, preferably digital format, head & Shoulders for the ID Card. Provincial Branches may keep a copy of the first page only. The completed application package will be retained at the National Office. After 5 years you will be required to be re-screened. Basic tracking information is recorded on our secure Volunteer Database. Your name may be shared with other youth organizations, but only for the purpose of volunteer screening. Your name and address will not be distributed to any third party.

Section 1 – Contact Information Surname

First

Middle

City

Province

Postal Code

Phone Number

Fax

E-mail

Address

Province or Territorial Branch:

Cadet Corps #:

Section 2 – Historic Information Date of Birth (dd/mmm/yyyy)

Place of Birth (City, Province/State, Country)

Previous Address (if less than one year at your current address) Street Address

City

Province

Postal Code


Section 3 – Previous Military Service Have you ever been in the military? (Check one box)  Yes  No If you answered ‘Yes’ above, please provide your Service Number (SN):

Section 4 – References First Reference Name

Relationship to You

Phone Number

E-Mail

Second Reference Name

Relationship to You

Phone Number

E-Mail

Third Reference Name

Relationship to You

Phone Number

E-Mail

Section 5 – Personal Declaration I, the undersigned, agree that all information contained within this application is factual and been completed to the best of my ability. I permit The Army Cadet League of Canada, or its agents, to interview any of the contacts listed in my application. I understand when acting as a Volunteer for the Army Cadet League of Canada I will not be entitled to any remuneration.

Signature

Date

Sponsoring Committee Check List

Branch Check List

Identification Check (photocopies enclosed)

Application Complete

CPIC obtained

Recommended

Photograph obtained Personal Interview completed

Reference Checks completed Prior CF Service documents obtained Recommended Not Recommended

Comments

Print Name

Comments

Telephone #

Print Name

Signature

Signature

Date

Date

Not Recommended


The Army Cadet League of Canada

La Ligue des cadets de l’Armée du Canada

National Policies and Directives

Politiques et directives nationales

Policy 10.1 Annex C

Politique 10.1 Annexe C

National Volunteer Registration Screening Coordinator’s Handbook

Programme national d’enregistrement des bénévoles

Manuel du coordonnateur du filtrage des bénévoles

Revised January 2013

Révisé : janvier 2013

4-step common sense guide to volunteer selection

1

Guide logique en quatre étapes pour la sélection des bénévole

2 INTERVIEW

APPLICATION ENTREVUE

3 PRC & REFERENCE CHECKS VÉRIFICATION DU CASIER JUDICIAIRE ET DES RÉFÉRENCES

4 APPROVAL APPROBATION

INTRODUCTION

INTRODUCTION

The League accepted to perform the civilian Volunteer Screening function for the Army Cadet Movement as part of the Memorandum of Understanding (MOU) signed on 01 Dec 2005. This decision was taken with careful consideration and for three reasons:

La Ligue a accepté la fonction relative au filtrage des bénévoles civils pour le compte du Mouvement des cadets du Canada lors de la signature du protocole d’entente le 1er déc. 2005. Cette décision a été prise après mûre considération pour trois raisons

1.

“It’s what we do”: Recruiting and managing a pool of volunteers and parents at a Cadet Corps is not new to us and is one way that the League has traditionally supported The Royal Canadian Army Cadets. We did not want to delegate that responsibility.

1.

« C’est ce qu’on fait » : Recruter, et gérer un bassin de bénévoles et de parents pour le compte d’un corps de cadets n’est pas une nouveauté chez nous, et c’est l’une des manières par lesquelles la Ligue a traditionnellement soutenu les Cadets royaux de l’Armée canadienne. On n’a pas voulu déléguer cette responsabilité.

2.

“Simplicity”: The Leagues can implement an efficient, straightforward screening process that is simple, quick, flexible, and executed locally by and for the benefit of the local Cadet Corps.

2.

« Simplicité » : Les Ligues peuvent mettre en œuvre un processus de sélection efficace, direct qui est simple, rapide, flexible et exécuté localement par et au profit du Corps de cadet local.

3.

“Safety”: The best people to make judgment calls on volunteer applicants are the people who live in the communities where the volunteers are known and are going to work. References are best checked by local people and the knowledge that this process is in place will in itself deter unsuitable individuals from applying.

3.

« Sécurité » : Les meilleures personnes à prendre des décisions en s’en remettant à leur meilleur jugement à propos de la candidature des bénévoles sont celles qui sont connues dans la communauté où les bénévoles vont travailler. Les références sont mieux vérifiées par des personnes du coin, et le fait de savoir que ce processus est en œuvre dissuadera les individus qui ne conviennent pas de présenter une demande.

Page 1 /14

Policy /Politique #10.1 Annex C Rev date: Jan 2013


The Army Cadet League of Canada

La Ligue des cadets de l’Armée du Canada

National Policies and Directives

Politiques et directives nationales

This Handbook is designed to help the Screening Coordinators and Sponsoring Committee Chairs address almost any situation that may arise. You should also familiarize yourself with the Canadian Forces regulations in Cadet Administrative and Training Orders (CATO) 23-07 (Civilian Volunteers in Support of Cadet Duty)

Ce Manuel est conçu pour aider les coordonnateurs du filtrage des bénévoles et les présidents des comités répondants à aborder n’importe quelle situation qui pourrait surgir. On peut également se familiariser avec les règlements des Forces canadiennes (FC) dans les Ordonnances d’administration et d’instruction des cadets (OAIC) 23-07 (Bénévoles à l’appui du service comme cadet)

This booklet also lays out the standard procedure that The Army Cadet League of Canada (ACLC) will use to process Volunteer registration and screening. We recognize that regional and provincial exceptions will arise and that common sense practical solutions are required to address any unforeseen problems. The League has committed to work with these exceptions so long as we are able to deliver on the fundamental requirements that were identified by the National Cadet Council (NCC) Working Group in 2005 to ensure the protection of the youth in our care:

Ce livret contient également la procédure normale que la Ligue des cadets de l’Armée du Canada (LCAC) suivra pour traiter les demandes d’enregistrement et effectuer le filtrage des bénévoles. On reconnaît que des exceptions nationales et régionales pourraient surgir et qu’il faut des solutions logiques et réalisables pour composer avec les imprévus. La Ligue s’est engagée à prendre en compte ces exceptions, pourvu qu’on puisse respecter les exigences fondamentales énoncées par le groupe de travail du Conseil national des cadets (CNC) afin d’assurer la sécurité des jeunes que nous formons

a. b. c.

d.

The identity of the Applicant is checked and accurate; The Applicant is thoroughly interviewed; A Canadian Police Record Check / Vulnerability Sector Screening(PRC/VSS/VSS) screening confirms the applicant has no criminal history; The local Sponsoring Committee verifies the applicant’s references.

a. b. c.

d.

L’identité du candidat est vérifiée et correcte ; Le candidat est interviewé de manière rigoureuse ; Une vérification du casier judiciaire auprès du Centre d’information de la police canadienne (CIPC) confirme que le candidat n’a pas de casier judiciaire ; Le comité répondant local vérifie les références du candidat.

If we efficiently meet these four requirements, we will have done all we possibly can do to ensure the young cadets in our cadet corps are going to be provided with safe and effective Volunteers. Members of the Cadet Organization Administration and Training Service (COATS) , Cadet Instructor Cadre (CIC) and the Civilian Instructors (CI) are considered to be screened as a result of a similar process when they are enrolled. Members of the Canadian Forces (CF) Regular and Reserve who wish to volunteer must be processed under this Policy 10. The Security Clearance process of the CF does not go into vulnerability sector screening.

Si l'on remplit efficacement ces quatre exigences, on aura fait tout ce qu’il est possible de faire pour trouver des bénévoles sûrs et efficaces pour les jeunes du corps de cadets. Le personnel des Forces canadiennes (FC), y compris les officiers du Cadre des instructeurs de cadets (CIC) et les instructeurs civils (IC), sont considérés être passés au crible à la suite de la vérification approfondie de la fiabilité (VAF) à laquelle ils doivent se soumettre quand ils s’enrôlent. Ils n’ont pas besoin d’une carte d’identité de bénévole étant donné qu’ils possèdent une carte d’identité des FC, mais on peut leur en fournir une s’ils en font la demande

As you read through this Handbook, please remember it was designed as a guide to give you an overview of what is required. However, all four steps must be performed. If you need any clarification feel free to contact your Branch President or the National Office at:

À la lecture de ce Manuel, il faut se rappeler qu’il s’agit d’un guide et qu’il a été conçu pour donner une vue d’ensemble de ce qu’on exige. Cependant, les quatre étapes doivent toutes être exécutées. Pour toute clarification, veuillez joindre le président de la division ou contacter le Bureau national à

Ottawa local: (613) 991-4348 Toll- free: 1-877-276-9223 Email: national@armycadetleague.ca

Page 2 /14

Bureau d’Ottawa : (613) 991-4348 Appel sans frais : 1-877-276-9223 Courriel : national@armycadetleague.ca

Policy /Politique #10.1 Annex C Rev date: Jan 2013


The Army Cadet League of Canada

La Ligue des cadets de l’Armée du Canada

National Policies and Directives

Politiques et directives nationales

STEP ONE

PREMIÈRE ÉTAPE

The initial meeting & application

Rencontre initiale et demande d’enregistrement

1.

Identifying and recruiting volunteers is a prime activity of the Corps Sponsoring Committee, however the involvement of Corps Commanding Officers (CO) is essential to an effective volunteer recruiting program. Out of common courtesy, prospective volunteers should be formally introduced to both the Corps CO and the Chair of the Sponsoring Committee as soon as they arrive to apply.

1.

Pressentir et recruter des bénévoles est une activité primordiale du comité répondant du corps de cadets. Cependant, l’implication du commandant d’un corps de cadets est indispensable pour que le programme de recrutement des bénévoles soit efficace. Par simple courtoisie, les bénévoles potentiels devraient être formellement présentés au commandant du corps de cadets et au président du comité répondant dès qu’ils se présentent pour faire leur demande d’enregistrement.

2.

The Chair of The Sponsoring Committee coordinates the activities of the Committee and its volunteers and should conduct the initial interview. The Chair may delegate this to someone else, such as the Screening Coordinator. During this initial meeting, the following information should be passed on to the applicant:  An explanation of the Volunteer Registration Form (Annex “A” to Policy 10.1):  Digital photograph specifications (“Head & Shoulders” preferred):  A description of the interesting and fun opportunities within the Cadet Corps and Committee;  Contact information for the Volunteer Screening Coordinator and/or the Committee Chair.

2.

Le président du comité répondant coordonne les activités du comité et de ses bénévoles et devrait mener l’interview initiale. Le président peut déléguer cela à quelqu’un d’autre, tel le coordonnateur du filtrage des bénévoles. Pendant cette rencontre, les renseignements suivants devraient être donnés au candidat :  Une explication du formulaire d’enregistrement des bénévoles (Annexe « A » de la Politique 10.1);  Les caractéristiques des photos numériques (tête et épaules de préférence);  Une description des perspectives intéressantes et amusantes au sein du corps de cadets et du comité ;  Comment joindre le coordonnateur du filtrage des bénévoles et/ou le président du comité.

3.

Most new Volunteers will be known to the Cadet Corps and/or The Sponsoring Committee when they apply. The goal of the first meeting is to confirm to the applicant that volunteering with the Army Cadet League of Canada (ACLC) can be a both an enjoyable and rewarding experience. It is important not to overwhelm them with the paperwork and policies at this initial stage. The best approach is to offer them a pre-assembled Registration Kit. This may consist of an envelope, which includes (in part) the Registration Application form, some policies, local information and recruiting material and local contact information. This will provide applicants with the information they need in one simple package. As the interviewer hands them the package it is important to stress the importance of the Screening procedure (roughly) as follows:

3.

La plupart des nouveaux bénévoles seront connus du corps de cadets et/ou du comité répondant quand ils présenteront leur candidature. Le but de la première rencontre est de confirmer au candidat que le bénévolat auprès de la Ligue des cadets de l’Armée du Canada (LCAC) peut être à la fois une expérience agréable et qui en vaut la peine. Il faut surtout éviter de le submerger de détails administratifs et de politiques à ce stade initial. La meilleure façon de s’y prendre est de lui offrir la trousse de demande d’enregistrement préparée d’avance. Ceci pourrait consister d’une enveloppe qui contient (en partie) le formulaire de demande d’enregistrement, quelques politiques, de la documentation sur le recrutement et les coordonnées des personnes-ressources. Toute l’information dont un appliquant aurait besoin est rassemblée en un seul paquet. En leur remettant la trousse, l’interviewer doit souligner l’importance de la procédure de filtrage (à peu près) en ces termes :

“Thank you for expressing interest in volunteering with us. We are thrilled to have you on board. Before you start, we have to follow some screening procedures. We must do reliability checks on all volunteers. I’m sure you can understand why it is so important for us to make sure our volunteers have our cadets’ best interests at heart. Please review this information and feel free to call me or the Page 3 /14

« Je vous remercie de votre intérêt à vous joindre à nos bénévoles. Nous sommes heureux de vous compter parmi nous. Mais avant, nous avons quelques procédures de filtrage à suivre. Nous devons demander à tous les bénévoles de passer l’évaluation de fiabilité. Vous comprenez sans doute pourquoi nous jugeons si important de s’assurer que les bénévoles tiennent à cœur les meilleurs Policy /Politique #10.1 Annex C Rev date: Jan 2013


The Army Cadet League of Canada

La Ligue des cadets de l’Armée du Canada

National Policies and Directives

Politiques et directives nationales

Screening Coordinator [name] if you have any questions. When the screening process is complete, you will be able to start working with us.”

intérêts des cadets. Je vous demande de bien lire cette information et d’appeler moi ou le coordonnateur du filtrage des bénévoles [nom] au cas où vous auriez des questions. Quand le filtrage sera terminé, vous pourrez travailler parmi nous. »

4.

The forms and policies are self-explanatory. Giving these to the applicant to review later allows the interviewer to focus on building the eagerness and enthusiasm of the applicant. Reputable volunteers will understand the need for screening and safety policies. By presenting a well assembled package you will demonstrate to a potential volunteer that the ACLC is a professional organization that appreciates their volunteer efforts and is determined to prevent disreputable individuals from joining.

4.

Les formulaires et les politiques sont explicatifs. En permettant au candidat de les emporter et les lire plus tard, l’interviewer peut ainsi focaliser sur le candidat pour faire monter son enthousiasme. Les bénévoles intègres saisiront pourquoi on applique des politiques de filtrage et de sécurité. En lui présentant un ensemble de documents on démontre au bénévole potentiel que la LCAC est une organisation professionnelle qui apprécie les efforts de bénévole et qu’elle est bien décidée à empêcher les individus peu recommandables de se joindre au Mouvement des cadets du Canada.

5.

After the Initial Meeting, the name and phone number of the applicant should be retained by the Volunteer Screening Coordinator for follow-up. Whether or not the initial meeting is followed-up is a local decision.

5.

Après la rencontre initiale, le nom et le numéro de téléphone du candidat devraient rester à la portée du coordonnateur du filtrage des bénévoles à des fins de suivi. La décision de donner suite ou non à la rencontre initiale revient à la division locale.

6.

Information must be kept confidential. Once the screening process is complete, any information collected must be sent to the National Office, where it will be stored in accordance with the Federal Privacy Act and the Personal Information Protection and Electronic Documents Act (PIPEDA).

6.

Il faut préserver la confidentialité des renseignements personnels. Une fois que le filtrage est terminé, toute l’information rassemblée doit être envoyée au Bureau national, où elle sera rangée en conformité avec la Loi sur la protection des renseignements personnels et la Loi sur la protection des renseignements personnels et les documents électroniques du gouvernement fédéral.

7.

When the applicant submits their paperwork, several points need to be checked:

7.

Avant de soumettre ses documents dûment remplis, le candidat doit vérifier plusieurs points :

VOLUNTEER APPLICATION FORM

 each section is complete and legible  contact information matches Identification

IDENTIFICATION

Two pieces of ID - verify originals to ensure they match the photocopies

CANADIAN POLICE RECORD CHECK / VUNERABILITY SECTOR SCREENING (PRC/VSS

Ensure it is an original, name and birth date match the ID provided and it has an original stamp, impression or signature from the Police Service, if used. Confirm that the applicant was screened to a VSS level to work with youth

Page 4 /14

LE FORMULAIRE DE DEMANDE D’ENREGISTREMENT DES BÉNÉVOLES

 chaque section est remplie et lisible  les coordonnées du candidat sont les mêmes sur les pièces d’identité

PIÈCES D’IDENTITÉ

Deux pièces d’identité – vérifier les pièces d’origine pour s’assurer que ce sont les mêmes sur les photocopies.

VÉRIFICATION DU CASIER JUDICIAIRE AUPRÈS DU CIPC/VÉRIFICATION POUR LES BÉNÉVOLES QUI OEUVRENT DANS UN SECTEUR DE VULNÉRABILITÉ

S’assurer qu’il s’agit d’un original, que le nom et la date de naissance sont les mêmes que sur les pièces d’identité fournies, et qu’il porte le cachet ou l’empreinte du Service de police.

Policy /Politique #10.1 Annex C Rev date: Jan 2013


The Army Cadet League of Canada

La Ligue des cadets de l’Armée du Canada

National Policies and Directives

Politiques et directives nationales

PHOTOGRAPH

Photos may be submitted either in original format, digitally on CD or by e-mail from the Screening Coordinator or the Chair of The Sponsoring Committee to national@armycadetleague.ca or by Canada Post to the National Office. Digital photos are preferred.

Photographie

Les photos peuvent être soumises en format original, numériquement, sur CD ou par courriel par le coordonnateur du filtrage des bénévoles ou le président du comité répondant soit à national@armycadetleague.ca via courriel, soit au Bureau national via Postes Canada. Les photos numériques sont de préférence.

When all these documents are in order, the screening process can proceed.

Lorsque tous les documents sont reçus en bonne et due forme, le processus de filtrage peut débuter

Remember: At any stage of the screening process, the Branch Screening Coordinator may decline the volunteer or a recommendation may be made in confidence, to the Provincial or National Office, to decline the application.

Rappel : À n’importe quelle étape du processus de filtrage, le coordonnateur du filtrage des bénévoles de la Division peut refuser le bénévole, ou une recommandation de nature confidentielle peut être faite auprès du bureau national ou des divisions provinciales afin de refuser la candidature.

Page 5 /14

Policy /Politique #10.1 Annex C Rev date: Jan 2013


The Army Cadet League of Canada

La Ligue des cadets de l’Armée du Canada

National Policies and Directives

Politiques et directives nationales

STEP TWO

DEUXIÈME ÉTAPE

The formal interview

L’entrevue formelle

8.

Once all of the documents in Step One are in order, there should be a formal interview with the applicant. The formal interview should be conducted by a panel of at least three persons. The Panel should be composed from the Volunteer Screening Coordinator, one or two other volunteers, the Cadet Corps CO and perhaps one other individual from the Sponsoring Committee. The different perspective brought by each individual will help determine if the candidate is suitable. The Sponsoring Committee Chair is responsible for establishing the Interview Panel and will decide the place, time and conduct.

8.

Une fois que tous les documents mentionnés dans la Première étape sont en bonne et due forme, le candidat devrait passer une interview formelle. L’interview formelle devrait être faite par un panel d’au moins trois personnes. Le panel devrait se composer du coordonnateur du filtrage des bénévoles, d’un ou deux autres volontaires, du commandant du corps de cadets et si possible d’un membre du comité répondant. La perspective personnelle de chaque individu aidera à décider si le candidat est apte à occuper le poste. Le président du comité a la responsabilité de composer le panel pour l’interview et fixera l’endroit, l’heure et le procédé.

9.

Before meeting the applicant, the Volunteer Screening Coordinator should brief the members of the Interview Panel as to how the interview should be conducted. This includes reviewing the list of questions and outlining generally prohibited areas of questioning, such as:

9.

Avant de rencontrer le candidat, le coordonnateur du filtrage des bénévoles devrait mettre les membres du panel au courant de la façon de procéder pendant l’interview. Ce briefing inclut un examen de la liste de questions et la délimitation des zones de questionnement généralement interdites, telles que

 Sex or Sexual Orientation  Age  Race  National/Ethnic Origin  Colour

    

Religion * See Note 1 Disability Family Status Marital Status Pardoned convictions * See Note 2

   

Le sexe L’âge La race L’origine nationale ou ethnique  La couleur

 La religion  Les déficiences mentales * voir note 1 ou physiques  La situation familiale  L’état matrimonial  L’état de la personne * voir note 2 réhabilitée

10. The following suggested questions are simply a guideline. Feel free to ask any questions that are not prohibited by any of the ten factors listed above, but bear in mind the interview is part of a process that addresses a greater good: the safety of Youth in the Cadet Program. As well, consider that the Applicant is not applying for paid employment. There is no risk of lost wages. If the Panel feels a sensitive question should be asked to determine or clarify a sensitive point, that question should be asked. Following are some suggested questions:

10. Les questions suggérées suivantes donnent seulement une indication. On peut poser n’importe quelle question non interdite par les dix facteurs de discrimination énumérés cidessus, mais il faut garder à l’esprit que l’interview fait partie d’un processus où l’enjeu est un plus grand bien : celui de la sécurité des jeunes dans le programme des cadets. De même, il faut considérer que le candidat ne fait pas sa demande pour un emploi rémunéré. Il n’y a aucun risque de perte de salaire. Si le panel sent qu’une question délicate doit être posée pour clarifier un point délicat, il devrait poser cette question. Voici quelques questions suggérées

Volunteer Interest

Intérêt du bénévole

 Did you review the documents we provided and do you have any questions about them?  Did you review the Harassment and Abuse, Drug and Alcohol and Safety Policies  As a volunteer, do you agree to abide by these policies?  Why did you decide you would like to volunteer with us? Page 6 /14

 Avez-vous pris connaissance des documents que nous vous avons remis, et avez-vous des questions à nous poser ?  Avez-vous pris connaissance du Programme de prévention du harcèlement et l’abus des cadets, et de la politique sur les drogues et l’alcool et la sécurité des cadets ?  À titre de bénévole, acceptez-vous de respecter ces Policy /Politique #10.1 Annex C Rev date: Jan 2013


The Army Cadet League of Canada

La Ligue des cadets de l’Armée du Canada

National Policies and Directives

Politiques et directives nationales

 What are your personal goals for involvement within the Army Cadet League?  What activities are you interested in assisting with?

politiques ?  Pourquoi avez-vous décidé de faire du bénévolat parmi nous ?  Quels buts personnels poursuivez-vous pour vous impliquer dans la Ligue des cadets de l’Armée du Canada ?  Quelles sont les activités où vous souhaiteriez aider ?

Background

Antécédents

 How long have you lived here? If applicable, follow with: o Where have you lived before? o Why did you move? o Why have you moved so often?  Have you worked with youth before? If applicable, follow with: o What organizations did you work with? o What where your duties? o How long did you volunteer for? o Why did you leave?  What are your hobbies and interests?  What skills do you possess that relate to a volunteer position with the Army Cadet League?  Ask any questions relating to the reference check, for instance, “What do you think your references will say about you?”

 Depuis combien de temps habitez-vous ici? Si c’est pertinent, demandez ensuite : o Où avez-vous habité avant ? o Pourquoi avez-vous déménagé ? o Pourquoi avez-vous déménagé si souvent ?  Avez-vous déjà travaillé auprès des jeunes ? Si c’est pertinent, demandez ensuite : o Dans quelles organisations avez-vous travaillé? o Quelles étaient vos fonctions ? o Pendant combien de temps avez-vous fait du bénévolat ? o Pourquoi êtes-vous parti ?  Quels sont vos passe-temps et vos intérêts ?  Quelles sont vos habiletés qui se rattachent au poste de bénévole de la Ligue des Cadets de l’Armée du Canada ?  Posez toute question ayant trait à la vérification des références, par exemple, « Que pensez-vous que vos références diront à propos de vous ? ».

Suitability

Qualités requises pour le poste

    

Do you know of any limitations, physical, mental or otherwise, that will impede your ability to carry out the duties of an Army Cadet League volunteer as they have * see Note 1 been described to you?” Are you comfortable working in a multi-cultural environment with teenagers? Are there any groups or individuals you would prefer not to work with? How would you motivate cadets to follow your direction? How do you think youth should be disciplined? Can you think of a situation involving youth that you handled poorly? Follow with: o What did you learn from it? o How would you handle it differently? Former cadets: Ask if they understand the differences between cadets and volunteer staff, their legal position as an adult supervising minors and how they will manage the professional separation required between themselves and cadets.

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    

Connaissez-vous avoir des limites, soient-elles physiques, mentales ou autres, qui pourraient vous gêner en remplissant les fonctions de bénévole de la Ligue des cadets de l’Armée du Canada telles qu’on vous les a * Voir note 1 décrites ? Êtes-vous à l’aise de travailler dans un environnement multiculturel avec des adolescents ? Y a-t-il des groupes ou des individus avez lesquels vous préféreriez ne pas travailler? Comment ferez-vous pour motiver les cadets à suivre votre direction ? De quelle manière croyez-vous que les jeunes devraient se faire discipliner ? Racontez-moi une anecdote dans laquelle vous avez fait preuve de maladresse envers des jeunes en redressant une situation. Demandez ensuite : o Quelle leçon en avez-vous tirée ? o Que feriez-vous de différent ? Aux anciens cadets : Demandez-leur s’ils comprennent les différences qui existent entre les cadets et le personnel bénévole, leurs responsabilités légales en tant qu’adultes en rôle de supervision des mineurs, et comment ils pourront préserver la distance professionnelle qui Policy /Politique #10.1 Annex C Rev date: Jan 2013


The Army Cadet League of Canada

La Ligue des cadets de l’Armée du Canada

National Policies and Directives

Politiques et directives nationales

s’impose entre eux et les cadets. 11. The use of hypothetical scenarios is also a good way of determining how an individual may act in a leadership role. Ask the applicant to comment on how they would handle one or two different scenarios. This will create a dialogue that will open any number of questions:

11. Le recours à des scénarios hypothétiques présente une autre bonne façon de savoir comment un individu pourrait se comporter dans un rôle de leadership. Demandez au candidat de raconter comment il s’y prendrait dans un ou deux scénarios différents. Cela ouvrira un dialogue qui amènera bon nombre de questions :

Examples:

Par exemple :  Un de vos cadets est solitaire. Le courant passe mal entre lui et les autres cadets et il est très timide avec le personnel.  Un membre du personnel crie après des cadets sans raison évidente.  Certains cadets ne suivent pas les directives, et ils ont une influence perturbatrice sur les autres cadets. Leur désobéissance continuelle vous a mis en colère et vous a frustré.

 One of your cadets is a loner and doesn’t interact well with the other cadets and is very shy towards the staff.  A staff member is yelling at cadets for no apparent reason.  Some of your cadets are not following direction, and are a disruptive influence on the other cadets. Their continued disobedience has made you angry and frustrated. Challenge the applicant:     

How would you handle this? Why would you handle it this way? Are there any other ways to handle it? What is the most important aspect of this problem? How could this problem be avoided?

Lancez un défi au candidat :     

De quelle façon vous y prendriez-vous pour régler cette situation ? Pourquoi vous y prendriez-vous de cette façon ? Y a-t-il d’autres façons de s’y prendre pour la régler ? Quelle est l’aspect le plus important de ce problème ? Que pourrait-on faire pour éviter ce problème ?

At the conclusion of questioning, the applicant should have another opportunity to ask any questions.

À la fin de cette séance de questions, on devrait donner au candidat une autre occasion de poser des questions.

12. How the applicant answers a question can be more important than the answer itself.

12. À la fin de cette séance de questions, on devrait donner au candidat une autre occasion de poser des questions.

Watch out for:

How to handle it:

À surveiller :

Ce qu’il faut faire :

Simple Yes or No answers

Ask for details if you feel something is being left out.

Evasive answers

These are responses that do not really answer the question or steer the interview in a different direction. Ensure you keep on topic. If necessary, ask the question again.

Les réponses par un simple oui ou non Les réponses évasives

Inconsistencies

The answer given does not match previous answers or information you have gathered. Ask the question again later, phrased differently, to see if you get a consistent answer. Ask the applicant about any inconsistencies you have noted

Incohérences et contradictions

Body Languange

 Does the applicant make eye contact? (Note however that in some cultures it is

Langage du corps

Exigez des détails supplémentaires si vous sentez que quelque chose a été omis de la réponse. Certaines réponses ne répondent pas vraiment à la question ou font déraper l’entrevue. Assurez-vous de ne pas dévier du sujet. Au besoin, posez la question une autre fois. La réponse ne correspond pas aux réponses précédentes ni à l’information que vous avez obtenue. Posez encore la question plus tard en changeant la phrase pour voir si vous pouvez obtenir une réponse cohérente. Questionnez le candidat à propos des incohérences que vous avez relevées.  Est-ce que le candidat recherche le contact avec les yeux ? (Notez toutefois

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Policy /Politique #10.1 Annex C Rev date: Jan 2013


The Army Cadet League of Canada

La Ligue des cadets de l’Armée du Canada

National Policies and Directives

Politiques et directives nationales

considered impolite to make direct eye contact with an official or a senior).  Do they appear overly uncomfortable or fidgety?  Note whether behaviour is different from the first interview.

que dans certaines cultures, on juge impoli d’établir le contact direct des yeux avec un officiel ou un aîné.  Est-ce qu’il semble trop mal à l’aise ou agité ?  Notez si son comportement était différent à la première interview.

13. After the interview is over, the members of the Interview Committee should discuss the applicant. The Volunteer Screening Coordinator may need to follow up on points raised during the interview. If it is deemed useful, you can call a second interview to clarify any unresolved concerns. It is important there be no doubt that the applicant is a worthy and reliable person.

13. Après la fin de l’entrevue, les membres du comité d’interview devraient avoir une discussion sur le candidat. Le coordonnateur du filtrage des bénévoles pourrait avoir besoin de faire un suivi sur des points soulevés pendant l’interview. Si cela peut être utile, on peut demander une seconde interview pour clarifier toute question qui reste sans réponses. Il est important que le mérite et la fiabilité du candidat ne laissent aucun doute.

14. If the PRC/VSS has revealed a conviction or the Interview Committee may decide (after Step 3) to move the application to the “Exception Tolerance Policy” Annex “E”.

14. Si la vérification du casier judiciaire/vérification pour les bénévoles qui oeuvrent dans un secteur de vulnérabilité (les jeunes) révèle une condamnation, le comité menant l’entrevue peut décider (après la 3e étape) de soumettre la demande à la Politique de tolérance d’exception, annexe E.

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Policy /Politique #10.1 Annex C Rev date: Jan 2013


The Army Cadet League of Canada

La Ligue des cadets de l’Armée du Canada

National Policies and Directives

Politiques et directives nationales

STEP THREE

TROISIÈME ÉTAPE

THE LOCAL REFERENCE CHECK

LA VÉRIFICATION DE RÉFÉRENCE LOCALE

15. After the completed application has been received and the interview has been conducted, the Screening Coordinator must contact each of the references provided in the Registration Form, prior to making a recommendation. The purpose of contacting these references is twofold: a. b.

To verify the information provided from the applicant is accurate. To seek further information about the suitability of the applicant to work with youth.

16. When a Screening Coordinator contacts a reference, they should identify themselves and why they are calling. A suggested form can be found at Annex “D” to Policy 10.1 which might be useful: “Hello, I’m John Johnson from the Army Cadet League of Canada, and I’m calling about a reference check for John Doe. The Army Cadet League is a Charitable Organization that runs youth programs and John has offered to volunteer with us. Do you think you would be able to answer a few questions to confirm information he/she has provided to us?”

15. Une fois qu’il a reçu le formulaire de demande d’enregistrement en bonne et due forme et que l’interview est fait, le coordonnateur du filtrage des bénévoles doit contacter chacune des personnes nommées comme référence sur le formulaire avant de formuler une recommandation. Le but de contacter les références est double : a. b.

vérifier que l’information fournie par le candidat est correcte. rechercher de l’information supplémentaire pour savoir si le candidat a les qualités requises pour travailler auprès des jeunes.

16. Lorsqu’un coordonnateur du filtrage des bénévoles contacte une référence, il doit décliner son identité et donner la raison de son appel. Une formule suggérée qui pourrait être utile se trouve à l’Annexe « D » de la Politique 10.1 : « Bonjour, ici John Johnson. J’appelle de la part de la Ligue des cadets de l’Armée du Canada. Pourrais-je compter sur vous pour effectuer une vérification de référence au sujet de Pierre Untel? La Ligue des cadets de l’Armée est un organisme de charité qui offre des programmes pour les jeunes, et John nous a proposé de devenir bénévole chez nous. Seriez-vous en mesure de répondre à quelques questions et de confirmer des informations qu’il nous a données ? »

Finding References

Pour trouver des références

The Canada411 website is an excellent way to seek out telephone numbers of references.

Le site Web Canada411 présente un excellent outil pour trouver les numéros de téléphone des références.

www.canada411.ca

www.canada411.com

17. Ask personal references about:    

How long have you known the applicant? What is your relationship with the applicant? Does the applicant interact well with children? Would you place your child in the care of this person?

17. Demandez des références personnelles telles que :    

Page 10 /14

Depuis combien de temps connaissez-vous le (la) candidat(e) ? Quelle est la nature de votre relation avec le candidat ? Est-ce que le candidat a des interactions positives avec les enfants ? Est-ce que vous placeriez votre enfant sous la garde de cette personne ?

Policy /Politique #10.1 Annex C Rev date: Jan 2013


The Army Cadet League of Canada

La Ligue des cadets de l’Armée du Canada

National Policies and Directives

Politiques et directives nationales

18. If an employer, ask for confirmation about:      

How long the applicant worked at your firm? (If the applicant is a former employee) Why did he/she leave? How did the applicant relate with co-workers? Would you rehire this individual? Would you recommend the applicant to volunteer to work with Army Cadets? Would you place your child in the care of this person?

18. Si c’est un employeur, demandez des confirmations :      

19. There is no set list of questions that will meet with every scenario a Screening Coordinator will encounter. Each Coordinator will have to rely on their best judgment when interviewing each reference. Screening Coordinators may not ask questions about:  Sex or Sexual Orientation  Age  Race  National/Ethnic Origin Colour

    

Religion * See Note 1 Disability Family Status Marital Status Pardoned convictions * See Note 2

These subjects are protected under the Charter of Rights and Freedoms and may not be used in determining the suitability of an applicant. Balancing the rights of the applicant against the need to protect Cadets can sometimes be difficult. However it is the position of the Army Cadet League that the welfare of youth is a greater need and takes precedence

Page 11 /14

Combien de temps le (la) candidat(e) a-t-il (elle) travaillé pour votre firme ? (Si le candidat est un ancien employé) Pourquoi est-il parti ? Quelle était la nature des relations du candidat avec ses collègues de travail ? Seriez-vous prêt à réembaucher cette personne ? Est-ce que vous recommanderiez que le candidat soit bénévole pour les Cadets de l’Armée du Canada ? Est-ce que vous placeriez votre enfant sous la garde de cette personne ?

19. Il n’existe pas de liste toute faite de questions convenant à tous les scénarios que le coordonnateur du filtrage des bénévoles pourrait connaître. Chaque coordonnateur devra se fier à son meilleur jugement lorsqu’il interviewera chaque référence. Les coordonnateurs du filtrage des bénévoles ne peuvent pas poser de questions concernant :    

Le sexe L’âge La race L’origine nationale ou ethnique  La couleur

 La religion  Les déficiences mentales * Voir note 1 ou physiques  La situation familiale  L’état matrimonial  L’état de la personne * voir note 2 réhabilitée

Ces sujets sont protégés en vertu de la Charte canadienne des droits et libertés et ne peuvent pas être utilisés pour décider si un candidat est apte à occuper le poste. Trouver un juste équilibre entre les droits du candidat et le besoin de protéger les Cadets est un exercice qui peut parfois être difficile. Toutefois, la Ligue des cadets de l’Armée du Canada est d’avis que le bien-être des jeunes est un plus grand besoin et qu’il a préséance sur ceux du candidat.

Policy /Politique #10.1 Annex C Rev date: Jan 2013


The Army Cadet League of Canada

La Ligue des cadets de l’Armée du Canada

National Policies and Directives

Politiques et directives nationales

STEP FOUR

QUATRIÈME ÉTAPE

THE APPROVAL

L’APPROBATION

20. Once the Screening Coordinator has collected all the requested paperwork, conducted the interviews and verified the applicant’s references, it is time to make a recommendation.

20. Une fois que le coordonnateur du filtrage a rassemblé tous les documents exigés, effectué les interviews et vérifié les références du candidat, il est temps de formuler une recommandation.

21. Selecting volunteers is always a judgment call. Screening Coordinators have a major responsibility in determining whether or not an applicant is a suitable volunteer. Even if there is no clear evidence that an applicant will cause problems as a volunteer, the Screening Coordinator can still use their ‘Gut Instinct’ to make a determination. The only reasons that may not be used, as defined in the Canadian Charter of Rights and Freedom, to make a determination are:

21. Sélectionner les bénévoles relève toujours du meilleur jugement. Les coordonnateurs du filtrage des bénévoles ont une responsabilité d’importance majeure quand ils doivent décider si un candidat possède ou non les qualités requises pour être bénévole. Même s’il n’y a clairement pas de preuve qu’un candidat pourrait causer des problèmes à titre de bénévole, le coordonnateur du filtrage des bénévoles peut toujours se fier à sa réaction instinctive pour ancrer sa décision. Pour cela, les seules raisons qui ne peuvent pas être utilisées tel que défini dans la Charte canadienne des droits et libertés sont :

 Sex or Sexual Orientation  Age  Race  National/Ethnic Origin Colour

    

Religion * Except as Noted Disability Family Status Marital Status Pardoned convictions * Except as noted

   

Le sexe L’âge La race L’origine nationale ou ethnique  La couleur

 La religion  Les déficiences mentales * voir note 1 ou physiques  La situation familiale  L’état matrimonial  L’état de la personne * voir note 2 réhabilitée

22. As the well-being and safety of cadets is the first priority of any youth program, it has clear precedence over the wishes of any prospective volunteer. As such, The Army Cadet League of Canada maintains the right to select its volunteers and will stand by and support the recommendation of the Screening Coordinators and the Sponsoring Committee Chairs.

22. Étant donné que le bien-être et la sécurité des cadets sont la priorité de tout programme axé sur les jeunes, il a nettement préséance sur les souhaits de tout bénévole potentiel. Ainsi, la Ligue des cadets de l’Armée du Canada maintient le droit de sélectionner ses bénévoles, et elle défendra et appuiera la recommandation des coordonnateurs du filtrage des bénévoles et des présidents des comités répondants.

23. Screening Coordinators that have questions or concerns about an applicant may phone the National Office, at 1-877-276-9223, to discuss their recommendation.

23. Les coordonnateurs du filtrage des bénévoles qui ont des questions ou des inquiétudes à propos d’un candidat peuvent téléphoner au Bureau national au numéro 1-877-276-9223 afin de discuter de leur recommandation.

24. Once the Screening Coordinator has made a positive recommendation, they will package up all of the information and send it to the provincial or territorial office where it will be reviewed for completeness. The Screening Coordinators should keep a copy of page 1 of the Volunteer Registration Form only. All other information on the form is confidential and must not be copied or shared with any other party. The completed package will then be forwarded to the National Office in Ottawa for processing. The ID card will be sent directly to

24. Une fois que le coordonnateur du filtrage des bénévoles a formulé une recommandation approuvant le candidat, il devra rassembler toute l’information et envoyer le dossier au bureau provincial ou territorial afin qu’il soit examiné comme étant complet. Les coordonnateurs du filtrage des bénévoles devraient conserver seulement une copie de la page 1 du formulaire d’enregistrement des bénévoles. Toute autre information sur le formulaire est confidentielle et ne doit pas être photocopiée ni partagée avec une autre partie. Le dossier complet sera ensuite envoyé au Bureau

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Policy /Politique #10.1 Annex C Rev date: Jan 2013


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La Ligue des cadets de l’Armée du Canada

National Policies and Directives

Politiques et directives nationales

the Chair of the Cadet Corps’ Sponsoring Committee for delivery to the Volunteer. 25. If an applicant is declined, the applicant must cease all activity at the cadet corps. The registration documents and all of the information must be packaged up and sent to the National Office. This will include the Volunteer Application Form, identification documents, Canadian Police Record Check (CPIC), and any personal notes taken by the Screening Coordinator. Exceptions are to be handled in accordance with Annex “E” of Policy 10.1 and treated in confidence with speed. 26. For political and social reasons, a Sponsoring Committee Chair may request that the refusal of an application be made from the Provincial or National Office.

national à Ottawa pour être traité. La carte d’identité sera envoyée directement au président du comité répondant du corps de cadets pour afin d’être livré au bénévole. 25. Si sa demande est rejetée, le requérant doit cesser toute activité dans le corps de cadets. Il faut que les documents d’enregistrement et toute l’information soient rassemblés et envoyés au Bureau national. Cela comprend le formulaire d’enregistrement des bénévoles, les pièces d’identité, la vérification du casier judiciaire du CIPC, et toutes les notes personnelles prises par le coordonnateur du filtrage des bénévoles. Les exceptions sont traitées conformément à l’annexe E de la Politique 10.1 et avec confidentialité et rapidité 26. Pour des raisons d’ordre politique et social, un président de comité répondant peut exiger que le refus d’une demande soit fait à partir du Bureau national ou provincial.

27. When the Photo ID card is received at the Cadet Corps the Volunteer should then contact the Cadet Corps Commanding Officer and undertake to sign the DND Volunteer Agreement.

27. Lorsque la d’identité est reçu par le corps, le bénévole doit communiquer avec le commandant du corps et s’organiser pour signer l’Entente de bénévolat avec le MDN.

28. Applicants may not work with cadets until such time as the screening process is successfully completed

28. Les candidats ne peuvent pas travailler avec les cadets avant que le processus de sélection soit complété et qu’ils aient signé une Entente de bénévole.

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Policy /Politique #10.1 Annex C Rev date: Jan 2013


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La Ligue des cadets de l’Armée du Canada

National Policies and Directives

Politiques et directives nationales

Notes:

Notes

1.

1.

Interviewers may ask, without violating the Charter of Rights and Freedoms: “Do you know of any limitations, physical, mental or otherwise, that will impede your ability to ensure the safety of any cadets under your care or your ability to carry out the duties of an Army Cadet League volunteer?”

Les interviewers peuvent demander sans violation à la Charte canadienne des droits et libertés : « Connaissez-vous d’avoir des limites, soient-elles physiques, mentales ou autres, qui pourraient vous gêner en assurant la sécurité de tout cadet placé sous vos soins ou en remplissant les fonctions d’un bénévole de la Ligue des cadets de l’Armée du Canada ? »

2.

If an Applicant discloses a prior criminal conviction this may be discussed during the interview process. If the Interviewer or Panel determines that this conviction does not constitute a danger to cadets and that the Applicant deserves to be considered, a recommendation to this effect should be prepared and signed by all members of the Panel well as the Chair of the Sponsoring Committee and the Commanding Officer of the Cadet Corps. This recommendation, marked CONFIDENTIAL should be sent to the Provincial or Territorial Branch President. Upon that President’s recommendation the waiver will then be forwarded for consideration by the National Executive Committee in accordance with Annex “E” of Policy 10.1. This should be done quickly. It is unfair to all concerned to allow this process to be drawn out.

2.

Si un candidat dévoile un antécédent criminel, cela peut être discuté pendant l’interview. Si l’interviewer ou le panel décide que cet antécédent ne constitue pas un danger pour les cadets et que sa candidature mérite d’être évaluée, une recommandation à cet effet devrait être préparée et signée par tous les membres du panel ainsi que par le président du comité répondant et le commandant du corps de cadets. Cette recommandation portant la mention « CONFIDENTIEL » devrait être envoyée au président de la Division provinciale ou territoriale. Avec la recommandation de ce président, la dérogation sera envoyée au Bureau national pour être examinée. Ceci devrait être fait rapidement. Il est injuste pour toute personne concernée de laisser ce procédé s’étirer longuement.

3.

While the League cannot discriminate against a person with a disability, the Army Cadet League can present a bona fide case for the need to protect our cadets. The best way to approach this is to provide any disabled applicant with a description of their duties (in Step One) and ask “Do you know of any limitations, physical, mental or otherwise, that will impede your ability to carry out the duties of a Army Cadet League volunteer as they have been described to you?” Do not ask this question to references, it must only be asked to the applicant. On the other hand, we may not be able to provide a safe environment for such individuals themselves and this may become a factor.

3.

Bien que la Ligue ne puisse pas faire preuve de discrimination envers une personne ayant une déficience mentale ou physique, la Ligue des Cadets de l’Armée peut présenter un cas bona fide sur la nécessité de protéger les cadets. La meilleure façon de procéder est de présenter à tout candidat ayant des déficiences mentales ou physiques la description de ses fonctions (voir la première étape) et de lui demander : « Connaissez-vous avoir des limites, soientelles physiques, mentales ou autres, qui pourraient vous gêner en remplissant les fonctions d’un bénévole de la Ligue des cadets de l’Armée du Canada telles qu’on vous les a décrites ? » Ne posez pas cette question aux références ; elle doit être posée seulement au requérant. D’autre part, il se peut qu’on ne soit pas en mesure de fournir un environnement sécuritaire à ces personnes, et cela aussi doit être considéré.

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Policy /Politique #10.1 Annex C Rev date: Jan 2013


Annex “B” to: ACLC Policy 10.1 Last revised August 2006

DRIVERS LOG To be used where parents or casual volunteers are used to transport cadets during local events, fund raising activities or are otherwise transported in private vehicles. This form is to be retained on file. INSTRUCTIONS: 1.

Provide cadets with a contact phone number. This should be the corps number and the driver’s home or a cell phone number. Drivers should carry a cell phone.

2.

Drivers MUST supervise the cadets under their charge and will drop off the last cadets two at a time, and pick up the first cadets two at a time. Drivers must never be alone with a cadet.

3.

A Driver MUST make contact with the adult in charge at the destination.

4.

If the activity is fundraising, cadets should be instructed clearly on why they are fund-raising and can even be given introductory lines the cadets can use when communicating with the public.

5.

The Driver must be known to the cadet corps as a trustworthy and reliable individual and produce their Driver’s license and Insurance prior to signing this log.

NAME OF DRIVER:

______________________________________________________

DRIVER’S TEL:

_______________ Vehicle License Plate: ___________________

DESTINATION:

______________________________________________________

EVENT / ACTIVITY:

______________________________________________________

DATE:

_______________

CADET CORPS #

_______________ CORPS TEL: __________________________

NAME OF CADETS TRANSPORTED:

(1)__________________________________

(2)_____________________________

(3)__________________________________

(4)_____________________________

(5)__________________________________

(6)_____________________________

(7)__________________________________

I hereby certify that I am a licensed and insured driver entrusted with the care and control of the Cadets assigned to me. I will drive in a safe courteous manner and abide by the rules of the road and the laws governing my motor vehicle. I understand the policy of The Army Cadet League of Canada requires that cadets must at all times, travel and work in pairs or groups.

DRIVER’S SIGNATURE:

____________________________ Date: _______________


VOLUNTEER CODE

As a volunteer, I have agreed to abide by the following Volunteer Code of Conduct: 1. To act in a respectful manner and practice an ethic of care with all cadets equally with no distinction to ethnic, cultural, physical, racial, economic or religious differences. 2. To abide by all the provisions of the Policies of the Army Cadet League of Canada. 3. To observe all the regulations for volunteers issued by the Department of National Defence in Cadet Administration and Training Orders (CATO). 4. To not use access to cadets or their volunteer privileges for personal gain. 5. To be judicious in making physical contact with cadets and when required, obtain the young persons permission for doing so. 6. While assisting in cadet activities, take instruction from and not obstruct the Commanding Officer or the responsible staff member in any way with regards to the execution of their duties. 7. To stay calm and relaxed and use nondiscriminatory respectful and nonjudgmental language in communication with both adults and cadets. 8. To have fun.

AIMS and MISSION SUCCESS The mission of The Army Cadet League of Canada will be achieved when we (as partners of the Canadian Forces) consistently graduate into our communities young citizens that are committed, active, physically fit, members of Canadian Society ready to assume a leadership role in business, education, law, medicine and other aspects of Canadian adult life and with a positive appreciation of the role of the Canadian Army as a valuable Canadian institution.

ROLE OF VOLUNTEERS The commitment that volunteers make to the cadets is a significant one. As they participate in activities, volunteers are looked upon as role models and a sources of help and sometimes protection. It is imperative that volunteers conduct themselves in an appropriate and responsible manner in dress, deportment, ethics, safety and support the ideals and aims of The Army Cadet League of Canada.

The Army Cadet League of Canada Supporting the Royal Canadian Army Cadets, one Cadet at a time

VOLUNTEER CODE OUR MISSION The Army Cadet League of Canada, a civilian, community-based, nonprofit organization, with a mandate as the Supervisory Sponsor of the Royal Canadian Army Cadets, commits in partnership with the Canadian Forces and local communities, to the development of policies and procedures for achieving the aims and objectives of the Canadian Cadet Movement in general, and the Army Cadets in particular.

CADET HONOUR CODE The Army Cadet League of Canada developed and supports the Cadet Honour Code:

“I resolve, as a member of the Royal Canadian Army Cadets, that I shall aspire to become a citizen of the highest integrity in my community; I shall strive for success in my studies, to be considerate of all persons and their property, and to achieve the highest physical, mental, spiritual and moral standards as a Citizen of Canada."

AIMS The aims of the cadet organizations are:  develop in youth the attributes of good citizenship and leadership;  promote physical fitness;  stimulate the interest of youth in the sea, land, and air activities of the Canadian Armed Forces.

VOLUNTEERS are the essential glue that holds cadet corps together at the local community level by fundraising, organizing events and trips and supporting the Commanding Officers and Instructors.


LE CODE DES BÉNÉVOLES

En tant que bénévole je me suis engagé à suivre le code de conduite des bénévoles suivant : 1. D’agir de manière respectueuse et d’appliquer une éthique soignée et égale, sans distinction aux différences ethniques, culturelles, physiques, raciales, économiques ou religieuses. 2. De respecter les règlements et les politiques de la Ligue des cadets de l’Armée du Canada. 3. D’observer tous les règlements mis en place par le ministère de la Défense Nationale par ses Ordonnances sur l’Administration et l’Instruction des cadets (OAIC) 4. De ne pas utiliser mon accès aux cadets ou mes privilèges en tant que bénévoles pour des gains personnels 5.

D’être judicieux lorsqu’il est question d’un contact physique avec un cadet et d’obtenir son consentement lorsqu’il est nécessaire.

6. Accepter et en aucune façon contrarier les instructions du Commandant ou du personnel responsable en ce qui concerne l’exécution de leurs devoirs 7. De rester calme et d’utiliser un langage non discriminatoire, sans jugement et respectueux lorsque je communique avec des adultes ou des cadets 8. Et de m’amuser

OBJECTIFS et la MISSION DE NOTRE SUCCÈS La mission de la Ligue des cadets du Canada sera réalisée lorsque nous, en tant que partenaires des Forces canadiennes, pourrons systématiquement intégrer des jeunes citoyens dans nos communautés qui sont engagés, actifs, en bonne forme physique, membres de la société Canadienne. Et qu’ils soient prêt à assumer les rôles de leadership en affaires, en éducation, en Droit, en médicine et tout autres aspects de la vie adulte au Canada, ceci avec l’appréciation du rôle de l’Armée Canadienne en tant qu’une institution de valeur.

LE ROLE DES BÉNÉVOLES L’engagement que les bénévoles portent aux cadets est significatif. En participant aux activités les bénévoles sont considérés comme étant des modèles, une source d’aide et parfois comme protecteurs. Il est impératif que le bénévole se comporte de manière appropriée et responsable pour ce qui en est de la tenue, le comportement, l’éthique, la sécurité et qu’il (elle) supporte les buts et les objectifs de la Ligue des cadets de l’Armée du Canada.

CODE D’HONNEUR DU CADET DE L’ARMÉE La Ligue des cadets de l’Armée du Canada à développer le code d’honneur du cadets de l’Armée, et le soutient : Je m’engage, en tant que membre des Cadets royaux de l’Armée canadienne, à devenir un citoyen de la plus grande intégrité dans ma communauté, à faire de mon mieux pour obtenir du succès dans mes études, à être prévenant envers chacun ainsi que leur propriété, et à atteindre les normes physiques, mentales, spirituelles et morales les plus élevées, à titre de citoyen du Canada.”

La Ligue des cadets de l’Armée du Canada Au soutien des Cadets Royaux de l’Armée Canadienne, un cadet à la fois

LE CODE DES BÉNÉVOLES NOTRE MISSION La Ligue des cadets de l’Armée du Canada, une organisation civile et communautaire, à but non lucratif, qui un mandat en tant que Répondant Superviseur des cadets de l’Armée, et travaillant en collaboration avec les communautés locales et les Forces Canadiennes, se commets au développement des méthodes et des politiques pour l’atteinte les buts et les objectifs du mouvement des cadets canadiens en général et plus particulièrement, ceux des cadets royaux de l’Armée canadienne.

BUTS L’organisation des cadets a comme but :  de développer chez les jeunes l’esprit de civisme et les qualités de leadership;  de promouvoir le conditionnement physique ;  de stimuler l’intérêt des jeunes pour les activités terrestres, navales et aériennes des Forces canadiennes

LES BÉNÉVOLES Sont un des éléments essentiel qui maintien et solidifie le corps de cadets au niveau de la communauté en organisant des levées de fonds, des voyages et autres activités tout en soutenant le Commandant et les instructeurs.


MODULE 12 12.0

INSURANCE

12.1 What coverage is available for the Corps? Although the overriding principal for the conduct of the Cadet Program is safety‌accidents do happen. The potential for legal action and the resulting costs and court ordered indemnity is a real and immediate risk. To cover this eventuality there is insurance coverage provided to all those who participate in the program. These individuals include members of the Canadian Forces (CF) and Civilian Instructors who are under contract to the Department of National Defence (DND) and whose liability and accident benefits are assumed by DND. The cadets, sponsors, volunteers and League members are by definition “civiliansâ€?. Therefore, the Army Cadet League of Canada (ACLC) has assumed the responsibility to protect all civilian members against risk by contracting and administering sufficient insurance coverage to protect them while they assist in delivering the Army Cadet Program. Both accident and liability insurance are provided through policies established and funded by the ACLC National Headquarters. It is important to understand the key factor that determines whether a cadet or adult is covered by our insurance policies. The overriding condition is that the activity during which the incident occurred MUST be an authorized cadet activity. Proof may be requested by the insurer that the activity was in fact authorized in accordance with instructions from the responsible military headquarters. On occasion, you may be asked by a supporter/ agency/ corporation, to provide proof of liability insurance in order to have access to facilities to conduct approved activities. The Certificate of insurance will provide such proof and can be obtained by simply completing and submitting the required form. Requests for Certificates of Insurance should be submitted to ACLC (AB) office at least one month (if possible) prior to the first date of the event for which they are intended. You only need to acquire a Certificate of Insurance when requested by outside agencies/ corporations. The certificate is not required for the vast majority of cadet activities. The request form and further information regarding insurance is available at: http://www.armycadetleague.ca/resources/insurance-certificate/ 12.2 When is extra coverage required? The ACLC insurance policies are solely for accident and third party liability. Corps should be aware that there is no national coverage for property. Corps with large holdings of valuable assets, including regimental uniforms and regalia, should consider separate property coverage.

12 - 1


LEAGUE INSURANCE CLAIM FORM

Claims Procedure – Claims must be presented within 30 days from the date of injury. Please answer all questions in full and submit completed form with itemized original receipts to the appropriate Cadet League National Office.

TO BE COMPLETED BY CLAIMANT Surname: ___________________________

Given Name: ___________________________

Complete Mailing Address: ________________________________________________________________________ _________________________________________________________________________________________________ Date of Accident: ___________________

Date of Birth: ___________________

Sex: †Male † Female

Full details of the accident: _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ Nature of injury sustained: _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________

I HEREBY CERTIFY THAT THE ABOVE INFORMATION IS TRUE AND COMPLETE. Signed ______________________ Claimant

______________________

______________________

Witness

Date

TO BE COMPLETED BY OFFICER Cadet: ___________________________

Cadet Corps/Squadron: _________________________________

Did this injury occur while participating during a sanctioned activity?

†Yes

† No

Name of Officer: ________________________________________ Address of Officer: _______________________________________________________________________________ _________________________________________________________________________________________________ Signed: __________________________

Date: __________________________

*** Forms may be returned if not completed in full *** Please have reverse of this form completed by Dentist or Doctor for all injuries. Medical /Dental Authority I hereby authorize any hospital, physician, dentist or other person who has attended or examined me to furnish to the Insurance Company, any and all information with respect to any illness or injury, medical history, dental history, consultation, prescriptions or treatment and copies of all dental, hospital or medical records. A photocopy of this authorization shall be considered as effective and valid as the original.

Date ________________________

January 2006

Signed ________________________


The Army Cadet League of Canada

La Ligue des cadets de l’Armée du Canada

National Policies and Directives

Politiques et directives nationales

Policy 4

Politique 4

INSURANCE COVERAGE TO THE ARMY CADET PROGRAMME

COUVERTURE D’ASSURANCE DU PROGRAMME DES CADETS DE L’ARMÉE

Revised December 2012

Révisé décembre 2012

INSURANCE COVERAGE TO THE ARMY CADET PROGRAMME

POLICE D’ASSURANCE DU PROGRAMME DES CADETS DE L’ARMÉE

This policy is designed to explain in lay terms the coverage and requirements of existing insurance policies in effect. This policy is not legally binding. In any case where this Policy contradicts the terms of any Insurance Policy, the Insurance Policy shall prevail.

Cette politique a été développée afin d'expliquer en termes simples la couverture et les conditions des polices d'assurance en vigueur de la Ligue. Cette politique n'est pas juridiquement contraignante. Dans les cas où cette politique contredirait les termes de la police d'assurance, le contenu de la police prévaudra.

PART 1- GENERAL

SECTION 1 - GÉNÉRALITÉS

WHY INSURANCE COVERAGE?

POURQUOI UNE POLICE D’ASSURANCE?

1.

The Canadian Cadet Movement (CCM) is a uniquely Canadian organization that includes many different volunteers and individuals working in partnership with the Canadian Forces for the good of our youth. These individuals include members of the Canadian Forces (CF) and civilian instructors who are under contract to the department of National Defence (DND) and whose liability and accident benefits are assumed by DND.

1.

Le mouvement canadien des cadets (MCC) est une organisation canadienne unique composée de nombreux bénévoles et individus qui travaillent en partenariat avec les forces canadiennes pour le bien de notre jeunesse. Ces individus comprennent des membres des forces canadiennes (FC) ainsi que des instructeurs sous contrat avec le ministère de la défense nationale (MDN) pour lesquels le MDN assume les assurances responsabilité et accident.

2.

The cadets, sponsors, volunteers and League members are by definition “civilians”. The potential for legal action and the resulting costs and court ordered indemnity is a real and immediate risk. Therefore, the Army Cadet League of Canada (ACLC) has assumed the responsibility to protect all civilian members against risk by contracting and administering sufficient insurance coverage to protect them while they assist in delivering the Army Cadet Programme.

2.

Les cadets, les répondants et les membres bénévoles de la Ligue sont par définition des “civils”. Le potentiel d’une poursuite judiciaire et les dépenses en résultants tout comme les indemnités ordonnées par la cour sont un risque réel et immédiat. Par conséquent, la Ligue des cadets de l’Armée du Canada (LCAC) a assumé la responsabilité de protéger tous les membres civils contre les risques en contractant et administrant une police d’assurance suffisante pour les protéger lorsqu’ils travaillent pour le programme des cadets de l’Armée.

WHAT POLICIES ARE IN EFFECT?

QUELLES POLICES SONT EN VIGUEUR?

3.

3.

The ACLC has contracted several policies that cover different aspects of our programme:

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La LCAC a contracté plusieurs polices qui couvrent différents aspects de notre programme :

Policy /Politique #4 Rev date: Dec 2012


La Ligue des cadets de l’Armée du Canada

National Policies and Directives

Politiques et directives nationales

Accident Insurance (To provide coverage for personal injury or medical; see part 2 for details)

Liability Insurance, including an extended Umbrella policy (To protect against third party liability claims or legal action; see part 3 for details)

4.

The Army Cadet League of Canada

ACLC Directors and Officers Liability Insurance (Association liability; for all duly elected national and branch Governors, Directors and Officers)

It is important to understand the key factor that determines whether a cadet or adult is covered by our insurance policies. The overriding condition is that the activity during which the incident occurred MUST be an authorized cadet activity. Proof may be requested by the insurer that the activity was in fact authorized in accordance with instructions from the responsible military headquarters.

4.

Assurance accident (fourni une couverture contre les blessures ou médical ; voir la section 2 pour plus de détails).

Assurance responsabilité, incluant la police d’assurance complémentaire (protège contre les réclamations en responsabilité civile ou les actions légales ; voir la section 3 pour plus de détails).

Assurance responsabilité des directeurs et officiers de la LCAC (responsabilité d’association ; pour tous les directeurs, administrateurs et officiers de la ligue dûment élus).

Il est important de comprendre les points clés qui déterminent si un cadet ou un adulte est couvert par nos polices d’assurance. La condition primordiale est que l’activité pendant laquelle l’accident est survenu DOIT être une activité de cadets autorisée. Une preuve peut être demandée par l’assureur pour démontrer que l’activité était effectivement autorisée par le MDN/Cmdt de détachement.

WHO DETERMINES THE PREMIUMS AND HOW ARE THEY PAID?

QUI DÉTERMINE LES PRIMES ET COMMENT SONT-ELLES PAYÉES?

5.

5.

Premiums are determined by the insurance carrier and broker and may increase from time to time. Premiums are paid by the National Office of the ACLC. PART 2 - ACCIDENT INSURANCE

6.

This policy provides coverage for injuries as a result of an accident only. The coverage is not designed to be a primary policy. It is designed to be complementary coverage that picks up where any other coverage, whether provincial health coverage, private medical or dental coverage, coverage which is provided by car insurance policies, etc. may leave off or expire. For example, where a cadet requires chiropractic treatment as a result of an injury and has coverage under another benefit plan providing similar benefits, these plans will be coordinated such that the private insurance takes precedence

Les primes sont déterminées par l’émetteur et le courtier d’assurance et peuvent augmenter de temps en temps. Les primes sont assumées par le Bureau national de la LCAC. SECTION 2 - ASSURANCE ACCIDENT

6.

Cette police d’assurance couvre seulement les blessures résultantes d’un accident. Cette police n’est pas conçue comme police primaire. Elle est conçue en tant que police complémentaire pour compléter ce que la/les autres polices ne couvrent pas ou expirent, tel que assurancemaladie provinciale, assurance médicale ou dentaire privée, assurance automobile, etc. Par exemple, lorsqu’un cadet a besoin de traitements chiropratiques résultant d’un accident, et que le cadet est couvert par un autre plan qui offre des bénéfices similaires, les plans d’assurances seront coordonnés de façon à ce que les assurances privées prennent priorité.

WHO IS COVERED?

QUI EST COUVERT?

7.

7.

Canadian Cadets under age 19 (including visiting foreign cadets no older than 21), all League members, volunteers, escorts, full-time employees, are covered under this policy. The age limit under this accident policy is 89 years of age.

Page 2 /6

Les cadets sous l’âge de 19 ans (incluant les cadets ne plus âgée que 21 ans en échange des pays étrangers), tous les membres de la Ligue, les bénévoles, les escortes et les employés à temps plein sont couverts par cette police. L’âge limite pour ceux couverts par cette police (accident) est de 89 ans.

Policy /Politique #4 Rev date: Dec 2012


8.

The Army Cadet League of Canada

La Ligue des cadets de l’Armée du Canada

National Policies and Directives

Politiques et directives nationales

It is very important to note that the insurance policy will only cover individuals who have a formal status with the ACLC either as members, as sponsors or as registered volunteers. It is strongly recommended that all volunteers with a Cadet Corps be enrolled in the ACLC under its Membership Policy or as a screened volunteer in order to be protected.

8.

Il est très important de noter que la police d’assurance ne couvre que les individus qui ont une position officielle avec la LCAC en tant que membres, répondants ou bénévoles enregistrés dans un comité local. Il est fortement recommandé que tous les bénévoles d’un corps de cadets joignent la LCAC selon sa politique d’adhésion afin d’être protégés.

WHAT COVERAGE IS PROVIDED?

QUELLE PROTECTION EST FOURNIE?

9.

9.

In general terms, the following benefits may be provided upon acceptance of a claim under the accident policy:

En termes généraux, les bénéfices suivants peuvent être fournis à l'acceptation d'une réclamation sous la police d'assurance accident :

Accidental death and dismemberment benefit.

Mort accidentelle et perte de membre.

Accident Reimbursement Benefits include expenses incurred for: hospital services; licensed ambulance services; the employment of a registered nurse; reasonable and customary treatment by a licensed chiropractor or osteopath; rental of crutches, wheelchair and appliances or hospital-type bed; prescription drugs; cost of splints, trusses and braces; physiotherapy when recommended by a legally qualified physician or surgeon; the initial purchase of a hearing aid, glass eye or orthopedic prosthesis; x-rays.

Accidental dental expense benefit.

Prestation de remboursement en cas d’accident pour dépenses encourues pour : services d’hôpitaux ; services d’ambulance licenciée; emploi d’une infirmière diplômée; traitement raisonnable ou habituel d’un chiropraticien ou d’un ostéopathe licencié; location de béquilles, de chaise roulante ou d’appareils ou de lits de type hospitalier; médicaments prescrits; coût des attelles, des bandages herniaires et des broches; physiothérapie lorsque recommandée par un médecin ou chirurgien légalement certifié; achat initial d’une prothèse auditive, lunettes ou prothèse orthopédique; rayons X.

Rehabilitation benefit.

Dépenses dentaires en cas d’accident.

Repatriation benefit.

Réhabilitation

Family member transportation benefit.

Rapatriement.

Home alteration and vehicle modification benefit.

Transport des membres de la famille.

Seat belt benefit.

Altération de la maison et modification de véhicule.

Tutorial expenses (cadets only).

Ceinture de sécurité.

Dépenses de tuteur (cadets seulement).

10. Please refer to the section below which provides examples of circumstances not covered under this policy. Policy details and limitations are contained in the insurance policy administered by the National Office of the ACLC.

Page 3 /6

10. Svp vous référer au paragraphe suivant pour des exemples de circonstances qui ne sont pas couvertes par cette police. Les détails et limitations de la police sont contenus dans la police d’assurance administrée par le Bureau national de la LCAC.

Policy /Politique #4 Rev date: Dec 2012


The Army Cadet League of Canada

La Ligue des cadets de l’Armée du Canada

National Policies and Directives

Politiques et directives nationales

WHAT CIRCUMSTANCES ARE NOT COVERED?

QUELLES CIRCONSTANCES NE SONT PAS COUVERTES?

11. Note that cadets are covered while travelling directly from home or school to the cadet activity and directly from the cadet activity back home. However, any stops in between the point of departure and the cadet activity will terminate the coverage.

11. Notez que les cadets sont couverts durant leur déplacement à partir de la maison ou de l’école jusqu’à l’activité de cadets et de l’activité de cadets jusqu’à la maison. Cependant, tout arrêt entre le point de départ et l’activité de cadets terminera la couverture.

12. Parents transporting cadets in their own vehicles assume liability for the cadets and must have sufficient auto insurance in compliance with the laws of the province in which they live.

12. Les parents qui transportent les cadets dans leur propre véhicule assument la responsabilité pour les cadets et doivent posséder une assurance auto suffisante, conformément à la loi provinciale où ils résident.

13. Some accident coverage is provided directly by the CF, such as some emergency dental and medical attention and eyeglasses damaged during authorized cadet activities and the care for cadets at summer camps.

13. Une certaine protection d’accident est fournie directement par les FC, comme les urgences dentaires et médicales et les lunettes endommagées pendant des activités de cadets autorisées ainsi que les soins des cadets sur les camps d’été.

14. Under normal circumstances, a cadet who suffers an injury as a result of fainting on parade, will not be covered under this policy, because the insurer considers fainting results from illness and not by accident.

14. Dans les circonstances normales, la police d’assurance ne couvre pas les dépenses médicales si les blessures sont causées par évanouissement sur parade. L’émetteur ne considère pas cette circonstance comme étant causé par un accident, mais plutôt par une maladie.

HOW IS A REIMBURSEMENT CLAIM MADE?

COMMENT FAIRE UNE RÉCLAMATION DE REMBOURSEMENT?

15. In all cases where an accident or injury occurs to a cadet or Volunteer during a cadet activity, a form DND 2299, “REPORT ON INJURIES OR EXPOSURE TO TOXIC MATERIAL” will be raised by the Cadet Corps Commanding Officer and submitted to the RCSU within thirty days of the accident. The report will then be forwarded to the National Office of the ACLC.

15. Dans tous les cas où un accident ou une blessure survienne a un cadet ou à un bénévole durant une activité de cadets, un formulaire DND 2299, “RAPPORT EN CAS DE BLESSURE OU EXPOSITION À DU MATÉRIEL TOXIQUE” doit être complété par le commandant du corps de cadets et soumis à l’USRC dans les trente jours suivant l’accident. Le rapport sera par la suite acheminé au Bureau national de la LCAC.

16. Claims for reimbursement of expenses must be made on the League Accident Claim Form and submitted to the National Office of the ACLC within 52 weeks of the date of the accident. The claim form must be completed accurately, including all required signatures (claimant, doctor) and the claim must be accompanied by “original” invoices; copies of invoices are not accepted by the insurer. However, it is highly recommended that any serious accident be reported immediately to the National Office by any means ie: Fax, email, etc. so that a file may be created by the insurer.

16. Les réclamations pour le remboursement des dépenses doivent être faites sur le formulaire de réclamation d’accident de la Ligue et soumises au Bureau national de la LCAC dans les 52 semaines suivant la date de l’accident. Le formulaire de réclamation doit être dûment complété, incluant toutes les signatures nécessaires (réclamant, médecin) et la réclamation doit être accompagnée des factures “originales”; les copies de factures ne sont pas acceptées par l’assureur. Il est cependant fortement recommande d’aviser le bureau national immédiatement d’un accident grave par courrier, fax ou par courriel etc., afin qu’un dossier puisse être crée par l’assureur.

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Policy /Politique #4 Rev date: Dec 2012


The Army Cadet League of Canada

La Ligue des cadets de l’Armée du Canada

National Policies and Directives

Politiques et directives nationales

PART 3 - LIABILITY INSURANCE

SECTION 3 - ASSURANCE RESPONSABILITÉ

WHO IS COVERED?

QUI EST COUVERT?

17. The liability insurance policy will cover lawful actions of cadets, the Army Cadet League of Canada and its branches, League members (including members of provincial/territorial branches), national and branch employees of the League and members of local Sponsors/Sponsoring Committees. Since CIC Officers and contracted CIs are defended by DND/Ministry of Justice, they are not covered under League liability insurance.

17. L’assurance responsabilité couvrira les actions légales des cadets, de la Ligue des cadets de l’Armée du Canada et ses divisions, des membres de la Ligue (incluant les membres des divisions provinciales et territoriales), des employés au niveau national de la Ligue et de ses divisions, et des membres des comités répondants locaux. Considérant que les officiers CIC et les IC sous contrat sont défendus par le MDN / Ministère de la justice, ils ne sont pas couverts par l’assurance responsabilité de la Ligue.

WHAT COVERAGE IS PROVIDED?

QUELLE PROTECTION EST FOURNIE?

18. The insurance company will pay on behalf of the insured all sums which they may become obligated to pay by reasons of liability for:

18. La compagnie d’assurance payera, au nom des assurés, toutes les sommes qu’ils peuvent être obligés de payer pour des raisons de responsabilité pour :

damages, including damages for care and loss of services, because of personal injury, sustained by any person;

dommages, incluant des dommages pour soin et perte de services, à cause de blessures personnelles, éprouvés par toute personne;

damages because of injury to or destruction of the property of others, including the loss of use thereof; and

dommages dû à des blessures ou destruction de la propriété des autres, incluant la perte de jouissance; et

the Insurance Company will also pay: all legal and other costs incurred with their consent in the defence of any claim against the Insured; and expenses incurred for such immediate first aid as may be imperative at the time of injury.

la compagnie d’assurance payera également : tous les coûts légaux et autres encourus avec leur consentement dans la défense de toute cause contre l’assuré; et les dépenses encourues pour les premiers soins immédiats tel que requis impérativement au moment de l’accident.

WHAT CIRCUMSTANCES ARE NOT COVERED?

QUELLES CIRCONSTANCES NE SONT PAS COUVERTES?

19. Liability for property damage does not apply to property owned by an Insured, and will normally not apply to property in the care, custody and control of an Insured. However, because of the tenant's Fire Liability coverage, the League policy could extend to properties rented to or used by Army Cadet Corps and committees at an additional cost

19. La responsabilité pour dommages aux propriétés ne s’applique pas aux propriétés appartenant aux assurés et, normalement, ne s’appliquera pas à une propriété sous le soin, la propriété et contrôle d’un assuré. Cependant, dû à l’assurance responsabilité contre le feu du propriétaire, la politique de la Ligue s’étend aux propriétés louées ou utilisées par les corps de cadets de l’Armée et les comités.

20. Liability for the actions where a member acts in a criminal or willfully negligent manner or ignores policies or directions from DND, the Government of Canada or the ACLC will not be covered.

20. La responsabilité des actions où un membre agit d’une façon criminelle ou fait délibérément preuve de négligence ou ignore les politiques ou directives du MDN, du Gouvernement du Canada ou de la LCAC ne sera pas couvert.

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Policy /Politique #4 Rev date: Dec 2012


The Army Cadet League of Canada

La Ligue des cadets de l’Armée du Canada

National Policies and Directives

Politiques et directives nationales

CERTIFICATES OF INSURANCE

CERTIFICATS D’ASSURANCE

21. Certificates of Insurance may be issued on request to a cadet corps where proof of insurance is requested by a Landlord or Association that is permitting cadets to operate on their property. These certificates are “event specific” but can sometimes be issued for “Block” proof of coverage, for example for use of a facility on a weekly basis during an extended period of time. Requests should be submitted thirty (30) days before the planned activity, using an on-line application found on the ACLC web site under the Resources tab, Policy Manual, Policy 4

21. Des certificats d’assurance peuvent être émis à la demande d’un corps de cadets lorsqu’une preuve d’assurance est requise par un propriétaire ou une association qui permet aux cadets de s’entraîner sur leur propriété. Ces certificat sont spécifiques à un événement mais peuvent parfois être émis en tant que preuve de couverture en bloc comme, par exemple, pour utiliser des locaux à toutes les semaines pendant une période de temps prolongée. La demande doit être soumise trente (30) jours avant l’activité planifiée, conformément au formulaire électronique que l’on retrouve sur le site Internet de la Ligue au www.armycadetleague.ca sous l’onglet des ressources/Manuel des Politiques, Politique #4.

22. Or you go to the ACLC web site in “Resources” / Insurance Certificate / and follow the on-line prompts.

22. Le formulaire électronique est aussi disponible sur le site Web, sous l’onglet des Resources / Certificat d’assurance.

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Policy /Politique #4 Rev date: Dec 2012


MODULE 13 13.0 ALBERTA ARMY CADET LEAGUE BYLAWS ORGANIZATION 1. The Alberta Army Cadet League herein after referred to as the “Branch” is an autonomous branch of The ARMY CADET LEAGUE OF CANADA – LA LIGUE DES CADETS DE L’ARMÉE DU CANADA. 2. The Branch shall be referred to as either “The Alberta Army Cadet League or La Ligue des Cadets de l’Armée de l’Alberta. HEAD OFFICE 3. The headquarters of the Branch shall be designated by the Board of Governors, following a formal vote. CORPORATE SEAL 4. The Seal of the Branch shall be in such form as shall be prescribed by the Board of Governors and shall have the words “The Army Cadet League of Canada, (Alberta)” endorsed thereon. The seal shall remain at the head office and shall not be affixed to any document of any description save by resolution of the Board of Governors (herein referred to as “The Board”) and in the presence of the President or Secretary or as may be authorized. 5. The secretary shall have custody of the seal. MEMBERSHIP 6. Membership in the Branch, in general, shall consist of persons interested in supporting the objectives of the Branch, whose application has received approval by a formal vote at the appropriate Zone meeting. 7. Specifically, membership in the Branch shall consist of ordinary members, life members and honorary members, all of whom shall have the right to vote at any annual or special meeting, and to hold office in the Branch. Members may undertake to participate in Branch activities as members of the Board of Governors, Branch representative to an Army Cadet Corps, and members at large. Prospective members must have their nominations recommended by the appropriate Zone Chairman. Membership may be offered to corporate sponsors having direct representation at the Branch or Corps level. CIC Officers of the Army Cadet Corps in Alberta may join the Branch as members with privileges as set out in paragraph 60(b).

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8. Honorary Members shall consist of the Colonel Commandant of the Royal Canadian Army Cadets, Founding Members and Presidents Emeritus. 9. All members shall be considered members of the Army Cadet League of Canada as provided for in the National By-Laws of the Army Cadet League of Canada. 10. Any member may withdraw from the Branch by giving the Secretary of the Branch notice in writing of their intention to do so. 11. The Secretary shall maintain a roll of all ordinary and honorary members of the Branch in good standing, published annually and distributed with the minutes of the Annual General Meeting 12. All members shall receive notice of and may attend all annual and special meetings of members, and vote in person. 13. All rights of membership in the Branch shall cease: a) upon the death of the member b) upon the receipt by the Board of a letter of withdrawal c) upon the non-payment of required fees d) if so determined at any time by resolution of the Board e) upon honorary members ceasing to hold the office specified in paragraph 8.

MEMBERSHIP FEES 14. The annual fees for each member, except sponsors’ representatives, shall be such amount, if any, as the Board may from time to time determine and shall be payable by each member once in each year. Such fees shall cover the administration expenses of membership and provide such other revenues for the Branch as the Board may determine. 15. The Secretary shall notify the members of the fees at any time payable by them. If such fees are not paid prior in the year in which such notice is given, the member in default shall thereupon automatically cease to be a member of the Branch. Any member shall automatically be reinstated to membership upon payment of the fees in default and the fees for the then current year. 16. Life Members and Honorary Members shall not be required to pay fees. 17. The term of membership shall be the calendar year, 1st January to 31st December. Members may examine books and records at the Branch office at a time convenient to both parties.

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MEMBERSHIP CARDS 18.The Branch Secretary shall issue membership cards for each calendar year. BOARD OF GOVERNORS 19. The management of the Branch shall be entrusted to the Board of Governors which shall consist of not less than nine (9) elected members. The Board shall be composed of the following positions. a) President b) Vice Presidents – three: Chairs of the North West, North East and Southern Zones c) Secretary d) Treasurer e) Governors-at-large i) Past President j) Presidents Emeritus (ex-officio) 20. The positions of Secretary and Treasurer may be combined. In the event that the Secretary and/or Treasurer are engaged as paid employees, they will cease to be subject to the Branch electoral process, but will continue to serve as non-voting members of the Board. 21. The membership shall elect Officers of the Board of Governors for a two year term, biannually at the Annual General Meeting. Vice-Presidents will be nominated by their respective Zone executive committee while all other members shall be nominated in accordance with Branch nomination and electoral procedures. The number of Governors-at-Large to be elected will be predicated on the need to provide direct stewardship for specific functional areas. This will include but is not restricted to functions such as fund-raising, screening, and scholarships. POWERS 22. The Board may exercise all the powers of the Branch which are permitted by law or by these bylaws. The Board shall have the power and authority inter alia: a) to authorize and make expenditures for the purpose of furthering the objects of the Branch. b) to take such steps as the Board deems appropriate to enable the Branch to receive donations and benefits to be used for the purpose of furthering the objects of the Branch c) to enter into arrangements with a financial institution for the purpose of its holding or investing funds of the Branch d) to establish committees and Provincial Zones of the Branch in various centres or areas of the Province of Alberta, to define their powers and

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responsibilities within the limits of the power and responsibilities of the Branch, and to exercise general supervision over the affairs and activities of such committees and Provincial Zones. e) to appoint committees of the Board to carry out duties as may from time to time be determined by the Board and to remove members from office on any such committee f) to nominate at least three (3) members as National Governors for election in response to notification of elections by the National Executive to be voted upon at a National AGM. One of the nominees will be appointed National Vice President (normally the Immediate Past President). 23. The Branch may not borrow money. 24. No member of the Board or any other committee shall receive any remuneration for serving on the Board, except as provided for below, any other committee or as an officer of the Branch. Members of the Branch, Board, the Executive Committee or other designated committees may be reimbursed for all or a portion of out of pocket expenses incurred in attending such meetings. Notwithstanding the above the Board may, by resolution, engage the services of an individual(s) to serve as Secretary and/or Treasurer. EXECUTIVE COMMITTEE 25. There shall be an Executive Committee of the Board comprising the following Officers: a) b) c) d) e) f) g)

The Branch President Vice President North West Vice President North East Vice President Southern Treasurer Secretary Immediate Past President.

POWERS OF THE EXECUTIVE COMMITTEE 26. The executive committee shall exercise such powers of the Board of Governors as may be required between meetings of the Board or general membership. All action by the executive committee shall be reported to the Board or membership at its meeting next succeeding such action, and shall be subject to revision or alteration by the board, provided that no acts or rights of third parties shall be affected or invalidated by any such revision or alteration. REMOVAL OR VACANCY IN THE BOARD OF GOVERNORS

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27. A member of the Board shall cease to hold office before completion of his term upon removal from the Board by resolution of members at a special or annual general meeting for actions or conduct that shows failure to support the objects of the Branch or that contravenes these bylaws. 28. If a vacancy shall occur in the Board, the remaining Governors, if constituting a quorum, may appoint a qualified person to fill the vacancy for the remainder of the term. 29. Vacancies on the Board that occur during the year shall be filled by the Board from paid up members, and shall hold office until the next AGM. If the vacancy occurs during the first year of a Governor’s term of office an election may be called at the next AGM to elect a replacement Governor for the remainder of the regular term of office (one year). 30. The Board may remove an officer from office by resolution at any time. DUTIES OF OFFICERS 31.The President shall: a) exercise general supervision over the affairs of the Branch and be accountable to the Board b) ensure policies of the Board are carried out c) when present, preside at all meetings of the members of the Board d) represent the Branch as the Chief Administrative Officer 32.The Vice Presidents (Three Zone Chairmen) shall a) have responsibility for their zone areas b) ensure policies of the Board are implemented in their zone areas c) perform such duties or exercise such powers as may from time to time be prescribed by the Board d) attend Zone meetings within their areas e) when invited or arranged, visit camps and attend conferences on cadet matters f) maintain liaison with cadet corps within their areas g) be available to represent the President in their areas of responsibility h) when required present proposals of the zone to the Board. 33.The Secretary shall ensure proper books and records are maintained of the affairs of the Branch, including the proceedings, resolutions and decisions at meetings of the members or of the Board 34.The Treasurer shall ensure that full and accurate accounts are kept of all receipts, disbursements and investments of the Branch and shall render the Board at meetings thereof and whenever otherwise required from him an account

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of all financial transactions made on behalf of the Branch, the current financial position of the Branch and the budget for the succeeding year. 35.The Governor Fundraising, under the guidance of the Board, devises ways, means and methods to raise funds in order that the Branch may support Army Cadet activities. It is a prerequisite that Zone Branch members be involved in fundraising activities in their zones under the overall guidance and assistance of the Governor Fundraising. Zone members are encouraged to submit ideas for raising funds and should actively encourage participation by all Branch members and members of Army Cadet Corps in their respective Zones. OTHER POWERS AND DUTIES 36. In addition to any powers and duties prescribed by these bylaws, all officers of the Branch shall have such powers and duties as may from time to time be assigned to them by the Board, or in the case of officers other than the President, by the President. INDEMNIFICATION 37. Every Governor and Officer and his heirs, executors, administrators, estate and effects respectively, shall from time to time and all times be indemnified and saved harmless out of the funds of the Branch from and against: a) all costs, charges and expenses whatsoever that he sustains or incurs in respect to any action, suit or proceeding that is brought, commenced or prosecuted against him, for or in respect of any lawful act, deed, matter or thing whatsoever, made, done or permitted by him, in respect to the execution of the duties of his office b) all other costs, charges and expenses that he sustains or incurs in respect to the affairs of the Branch, except such costs, charges or expenses as are occasioned by his own willful neglect or default EXECUTION OF CONTRACTS 38. Contracts, documents or any instruments in writing requiring the signature of the Branch shall be signed by any two (2) of the President, Vice Presidents, Secretary and Treasurer. All contracts, documents and instruments in writing and so signed shall be binding upon the Branch without further authorization or formality. 39.The seal of the Branch, when required, may be affixed to contracts, documents and instruments in writing signed as aforesaid. ANNUAL AND SPECIAL GENERAL MEETINGS

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40. The Board shall set the time and place for annual general meetings of the members and shall call a special meeting of the members of the Branch for the transaction of business which the Board may deem necessary or desirable. 41. An annual meeting of members shall be held at least once in every calendar year. 42. Any fifty-one per cent (51%) of members in good standing may requisition the Governors to call a special meeting of the members for the purpose stated in the requisition. 43. The requisition referred to in paragraph 42 may consist of several documents of like form, each signed by five (5) or more members. The requisition shall state the business to be transacted at the meeting and shall be sent to the President and the Secretary. 44. On receiving the requisition referred to in paragraph 42, the Secretary shall call a meeting of the members to transact the business stated in the requisition unless the Governors have already called a meeting of the members and have given notice thereof under paragraph 46. 45. If the Secretary does not within fourteen (14) days after receiving the requisition referred to in paragraph 43 call a meeting, any member who signed the requisition may call the meeting, NOTICE OF ANNUAL OR SPECIAL GENERAL MEETINGS 46. Notice of annual or special general meeting shall be in writing and shall be mailed to each member at least forty-five (45) days prior to the meeting. Such notices shall specify the time and place of the meeting and the business to be transacted. Where available, the financial statements for the last completed financial year shall be included with the agenda materials for the Annual General Meeting. 47. The signature on any notice to be given by the Branch may be lithographed, written, printed or otherwise mechanically reproduced. 48. The accidental omission to give notice of any meeting to, or the non-receipt of any notice by, any member of the Branch, shall not alone invalidate a resolution passed or proceedings taken at any meeting if the meeting has otherwise been properly called and conducted. NOTICE OF AND MEETINGS OF THE BOARD OF GOVERNORS 49. Notice of meetings of the Board shall be in writing and shall be provided to members of the Board at least seven (7) working days prior to the meeting.

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50. Meetings of the Board shall be convened at a time and place determined by resolution of the Board or on the order of the President. Normally a meeting of the Board shall be convened prior to the annual general meeting. The Board may establish rules of procedures for the conduct of the meetings. 51. Meetings of the Board may be held without notice by telephone conference call or other electronic means to deal with matters of an urgent nature. ANNUAL GENERAL MEETING 52. The agenda for the annual general meeting of members shall be fixed by the Board and shall include, but not be limited to the receipt of the reports of the Zone Chairmen and any other reports deemed necessary by the Board. a) Ratification of the decisions taken by the Board of Governors since the last General Meeting b) Receipt of the financial statements c) Appointment of the auditor d) Election of the Board e) Such other business as is properly brought before the meeting.

NOMINATING COMMITTEE 53. A nominating committee shall be appointed by the executive committee at or prior to the commencement of each annual meeting of the members of the Branch. The Immediate Past President unless otherwise disposed shall chair the committee. The executive committee may remove a member from the nominating committee by resolution at any time. 54. Nominations will be received by the committee in accordance with the Branch directive. The nominating committee shall present to the members of the Branch at the annual meeting of members, the names of the persons nominated for election as governors at such annual meeting to hold office for the ensuing two years. 55. The Chair of the Nominating Committee shall chair the election procedure during the annual general meeting. QUORUMS 56. Quorums for meetings shall be as follows: a) annual or special meetings: fifteen (15) members b) meeting of the Board: 50% of members, provided all three Zones are represented c) Zone meetings: five (5) members.

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VOTING 57. At all meetings of the members or of the Board, every question shall, unless otherwise required by law or these bylaws of the Branch, be decided by the majority of votes cast on the question. The chairman at any meeting shall be entitled to cast a vote on any matter arising at a meeting only in the event of a tie vote BRANCH ZONES 58. The Branch shall have a minimum of three (3) Zones. The boundaries shall be set from time to time by the Board. That information shall be distributed to the members when a change is made. 59. Each of the Zone Committees shall operate in a manner consistent with the policies of the Branch and in that regard: a) each Zone committee should have a Chairman who is a Vice President of the Branch, a Secretary, a Treasurer who shall constitute the Board of Zone Committee b) duties of the officers of the Zone Committee shall be the same as for the officers of the Branch, except that the Treasurer of each Zone shall provide written accounts quarterly to the Treasurer of the Branch so as to enable the Branch to prepare consolidated financial statements c) meetings shall be conducted annually or at such other times as the Branch shall direct d) each Zone Committee shall keep accounting records and such other records as may be required by the Branch. 60. Members of each Zone Committee shall consist of the following: a) members of the Branch residing in the geographical area of each Zone who shall automatically be full members of the Zone Committee and the Branch with voting rights at Branch and Zone Committee meetings b) Serving Army Cadet CIC Officers of Corps established in each Zone who joined as full members of the Branch and the respective Zone Committee shall have all the rights of the Branch, except for the right to vote on financial matters at Branch and Zone Committee meetings. CIC officers are valued members of the Branch, but there is a conflict of interest when financial motions are on the floor. 61. Each Zone Committee shall be autonomous and shall have the following responsibilities: a) participate and assist the Army Cadet Corps located in the Zone including, but not restricted to, recommendation of CIC Officers, location and recommendation of training facilities, local fund raising and any other matters relating to the well being of the corps.

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b) enter into contracts for the benefit of the Zone or any of the corps in the Zone c) select and approve Sponsors for Corps in the Zone. 62. Zone Committees may be directed by the Branch to share funds with the other Zone Committees or the Branch. 63. Zone Committees shall not have the right to borrow money. 64. The administration and programs of the Zone Committee will be approved by and shall conform to the directions of the Branch MATTERS TO BE PLACED BEFORE MEETINGS 65. The Secretary shall, in writing, request from the Zone Chairman and members of the Board, matters which should be properly placed before the annual meeting of members at least sixty(60) days in advance of the date of the meeting and ten (10) days in advance of each meeting of the Board. All submissions shall be in writing and may be submitted electronically. RULES OF ORDER AT MEETINGS 66. Meetings shall generally be governed as to procedures by Bourinot’s Rules of Order as far as practical and so long as common sense can prevail. FINANCIAL YEAR 67. The financial year of the Branch shall commence the 1 st day of January and end on the 31st day of December, or such other period of time as may be determined by the Board. AUDITOR AND AUDIT COMMITTEE 68. An Auditor shall be nominated and elected at each annual general meeting of members for the ensuing year. 69. The books of the branch must be audited once a year. An audit committee shall be appointed by the Board to present the branch financial statements for audit by a professional accountant prior to the presentation at the Annual General Meeting. 70. The Auditor or appointed representative shall review and report on the annual financial statement at the next annual general meeting of members or such special meeting as may be called for members to review the financial statements.

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CHARTER DOCUMENTS 71. The charter, constitution and bylaws of the Branch shall be consistent with the objects and/or the Bylaws of the Army Cadet League of Canada. Copies of these bylaws and any amendments thereto shall be forwarded for information only to the Army Cadet League of Canada. APPOINTMENT OF PATRONS 72. The appointment of Patron shall be offered to the Lieutenant Governor of the Province of Alberta and to the Premier of the Province of Alberta. THE DISSOLUTION OR WINDING-UP OF THE BRANCH 73. The Army Cadet League of Canada – Alberta Branch may at any time, for cause, and by Resolution properly passed at an Annual General Meeting, or a Special Meeting called for that purpose, dissolve the Branch as a working entity. The Branch must then proceed to be formally dissolved and discontinued as a Registered Society. 74. If upon winding-up or dissolution of the League there remains, after the satisfaction of its debts and liabilities, any property whatsoever, the same shall not be paid to or distributed amongst the members of the League, but shall first be applied to the return to the Government of Canada or the Government of Alberta of the balance of any funds on hand reasonably identifiable as remaining from any grants to the League from either the Government of Canada or Government of Alberta. In the event of such an occurrence arising, any assets properly belonging to The Army Cadet League of Canada – Alberta Branch at the time of dissolution, including any proceeds from Gaming Activities conducted through the auspices of the Alberta Gaming and Liquor Commission shall be vested in the then-currently active Corps of Royal Canadian Army Cadets located within Alberta. BYLAWS 75. This Bylaw shall come into force on approval of the membership and the Service Alberta Registries. Previous versions are hereby rescinded and are replaced by these bylaws. The members at an annual meeting or special general meeting may repeal, amend, or re-enact by a special resolution of the members any bylaw of the Branch, having given forty-five (45) days prior notice thereof. VALIDITY OF BYLAWS

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76. It is the intention of the Branch that each separate provision of the bylaw shall be independent of all other provisions and it is further the intention of the Branch that if any provision of this bylaw be declared invalid all other provisions shall remain valid and enforceable. 77. This Bylaw came into effect upon approval of the members at the Annual General Meeting held in the City of Calgary, Alberta, Canada on February 26, 2011.

Signed_________________________ President

Signed_____________________ Secretary

Date__________________________

Seal

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La Ligue des cadets de l’Armée du Canada Politiques et directives nationales

The Army Cadet League of Canada National Policies and Directives

*Abbreviations (English)

Équivalent Français (Voir en ordre alphabétique français page 3)

ACA

Area Cadet Assistant

ACS

Assistant des cadets du secteur

ACLC

Army Cadet League of Canada

LCAC

Ligue des Cadets de l'Armée du Canada

ACMBM

Army Cadet Military Band Musician

MMMCA

Musicien des Musiques Militaires des Cadets de l'Armée

ACO

Area Cadet Officer

OCS

Officier des cadets du secteur

ACPBM

Army Cadet Pipe Band Musician

MCCCA

Musicien des Corps de Cornemuses des Cadets de l'Armée

ACSTC

Army Cadet Summer Training Center

CIECA

Centre d’instruction Estival des Cadets de l’Armée

CATO

Cadet Administrative and Training Orders

OAIC

Ordonnances sur l'Administration et l'Instruction des Cadets

CD

Canadian Forces Decoration

CD

Décoration des Forces Canadiennes

CDS

Chief of the Defence Staff

CEMD

Chef d'état-major de la Défense

CF

Canadian Forces

FC

Forces canadiennes

CFAO

Canadian Forces Administration Order

OAFC

Ordonnance Administrative des Forces canadiennes

CFB

Canadian Forces Base

BFC

base des Forces canadiennes

CFOO

Canadian Forces Organization Order

OOFC

Ordonnance d’Organisation des Forces canadiennes

CCIs

Contingency Civilian Instructors

ICP

Instructeurs Civil Provisoires

CI

Civilian Instructor

IC

Instructeur Civil

CIC

Cadet Instructors Cadre

CIC

Cadre des instructeurs de cadets

CL

Cadet Leader (Course)

CC

Cadet-chef (Cours)

CLI

Cadet Leader Instructor (Course)

CCI

Cadet-chef et Instructeur (Cours)

CMM

Commander of the Order of Military Merit

CMM

Commandeur de l'Ordre du Mérite Militaire

CO

Commanding Officer

Cmdt

Commandant d’un corps de cadets

COATS

Cadet Organizations Administration and Training Service

SAIOC

Service d'administration et d'instruction des organisations de cadets

CPR

Cadet Program Review

CPGI

Cadet Program Growth Initiative

(a venir) IAPC

L’initiative d’accroissement de la population des cadets

CR

Canadian Rangers

RC

Rangers Canadien

CRS

Chief Review Services

CS Ex

Chef

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– Service d’examen

Policy #2.2 Rev date: Jan 2013


La Ligue des cadets de l’Armée du Canada Politiques et directives nationales

The Army Cadet League of Canada National Policies and Directives

CSTC

Cadet Summer Training Centre

CIEC

Centre d’instruction Estival des Cadets

CTP

Course Training Plan

PC

Plan de cours

D Cdts

Directorate of Cadets or Director of Cadets & Junior Canadian Rangers

D Cad

Directat des Cadets

DA

Distribution Account

CI

compte d’inventaire

DCRA

Dominion of Canada Rifle Association

ATDC

Association de Tir Dominion du Canada

DGRC

Director General Reserves and Cadets

DGRC

Directeur Général - Réserves et Cadets

DND

Department of National Defence

DND

Département de la Défense Nationale

JCR

Junior Canadian Rangers

RJC

Rangers juniors canadiens

MD

Ministerial Directive

DM

Directives Ministérielles

MND

Minister of National Defence

MDN

Ministère de la Défense Nationale

NACSTC

National Army Cadet Summer Training Centre

CNIECA

Centre National d’Instruction Estival des Cadets de l'Armée

NCM

Non-commissioned Member

MR

Militaire du rang

NDHQ

National Defence Headquarters

QGDN

Quartier général de la Défense nationale

NPF

Non-public Funds

FNP

fonds non publics

NSC(E)

National Star Certification (Examination)

ENCE

Examen National de Certification d'Étoile

OJT

On Job Training

FCE

formation en cours d’emploi

PRA

Provincial Rifle Association

APT

Association Provinciale de Tir

QR (Cadets)

Queen's Regulations and Orders for the Canadian Cadet Organizations

OR (Cadets)

Ordres et Règlements royaux des cadets du Canada

QR&O

Queen's Regulations and Orders for the Canadian Forces

ORFC

Ordonnances et règlements royaux applicables aux Forces canadiennes

RCAC

Royal Canadian Army Cadets

CRAC

Cadets royaux de l'Armée canadienne

RCIS

Region Cadet Instructor School

ERIC

École Régionale d'Instructeurs de Cadets

RCO

Regional Cadet Officer

ORC

Officier Régional des Cadets

SFC

Shooting Federation of Canada

FTC

Fédération de tir du Canada

SOP

Standing Operating Procedure

IPO

Instructions permanentes d'opérations

TB

Treasury Board

CT

Conseil du Trésor

UIC

Unit Identification Code

CIU

Code d'identification d'unité

WO

Warrant Officer

Adj

Adjudant

Page 2 /4

Policy #2.2 Rev date: Jan 2013


La Ligue des cadets de l’Armée du Canada Politiques et directives nationales

The Army Cadet League of Canada National Policies and Directives

Abbréviations (Francais)

Equivalent (English)

ACS

Assistant des cadets du secteur

ACA

Area Cadet Assistant

Adj

Adjudant

WO

Warrant Officer

APT

Association Provinciale de Tir

PRA

Provincial Rifle Association

ATDC

Association de Tir Dominion du Canada

DCRA

Dominion of Canada Rifle Association

BFC

base des Forces canadiennes

CFB

Canadian Forces Base

CC

Cadet-chef (Cours)

CL

Cadet Leader (Course)

CCI

Cadet-chef et Instructeur (Cours)

CLI

Cadet Leader Instructor (Course)

CD

Décoration des Forces Canadiennes

CD

Canadian Forces Decoration

CEMD

Chef d'état-major de la Défense

CDS

Chief of the Defence Staff

CI

compte d’inventaire

DA

Distribution Account

CIC

Cadre des instructeurs de cadets

CIC

Cadet Instructors Cadre

CIEC

Centre d’instruction Estival des Cadets

CSTC

Cadet Summer Training Centre

CIECA

Centre d’instruction Estival des Cadets de l’Armée

ACSTC

Army Cadet Summer Training Center

CIU

Code d'identification d'unité

UIC

Unit Identification Code

Cmdt

Commandant d’un corps de cadets

CO

Commanding Officer

CMM

Commandeur de l'Ordre du Mérite Militaire

CMM

Commander of the Order of Military Merit

CNIECA

Centre National d’Instruction Estival des Cadets de l'Armée

NACSTC

National Army Cadet Summer Training Centre

CRAC

Cadets royaux de l'Armée canadienne

RCAC

Royal Canadian Army Cadets

CS Ex

Chef – Service d’examen

CRS

Chief Review Services

CT

Conseil du Trésor

TB

Treasury Board

D Cad

Directat des Cadets

D Cdts

Directorate of Cadets or Director of Cadets & Junior Canadian Rangers

DGRC

Directeur Général - Réserves et Cadets

DGRC

Director General Reserves and Cadets

DM

Directives Ministérielles

MD

Ministerial Directive

DND

Département de la Défense Nationale

DND

Department of National Defence

ENCE

Examen National de Certification d'Étoile

NSC(E)

National Star Certification (Examination)

ERIC

École Régionale d'Instructeurs de Cadets

RCIS

Region Cadet Instructor School

FC

Forces canadiennes

CF

Canadian Forces

FCE

formation en cours d’emploi

OJT

On Job Training

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Policy #2.2 Rev date: Jan 2013


La Ligue des cadets de l’Armée du Canada Politiques et directives nationales

The Army Cadet League of Canada National Policies and Directives

FNP

fonds non publics

NPF

Non-public Funds

FTC

Fédération de tir du Canada

SFC

Shooting Federation of Canada

CPGI

Cadet Program Growth Initiative

IAPC

L’initiative d’accroissement de la population des cadets

IC

Instructeur Civil

CI

Civilian Instructor

ICP

Instructeurs Civil Provisoires

CCIs

Contingency Civilian Instructors

IPO

Instructions permanentes d'opérations

SOP

Standing Operating Procedure

LCAC

Ligue des Cadets de l'Armée du Canada

ACLC

Army Cadet League of Canada

MCCCA

Musicien des Corps de Cornemuses des Cadets de l'Armée

ACPBM

Army Cadet Pipe Band Musician

MDN

Ministère de la Défense Nationale

MND

Minister of National Defence

MMMCA

Musicien des Musiques Militaires des Cadets de l'Armée

ACMBM

Army Cadet Military Band Musician

MR

Militaire du rang

NCM

Non-commissioned Member

OAFC

Ordonnance Administrative des Forces canadiennes

CFAO

Canadian Forces Administration Order

OAIC

Ordonnances sur l'Administration et l'Instruction des Cadets

CATO

Cadet Administrative and Training Orders

OCS

Officier des cadets du secteur

ACO

Area Cadet Officer

OOFC

Ordonnance d’Organisation des Forces canadiennes

CFOO

Canadian Forces Organization Order

OR (Cadets)

Ordres et Règlements royaux des cadets du Canada

QR (Cadets)

Queen's Regulations and Orders for the Canadian Cadet Organizations

ORC

Officier Régional des Cadets

RCO

Regional Cadet Officer

ORFC

Ordonnances et règlements royaux applicables aux Forces canadiennes

QR&O

Queen's Regulations and Orders for the Canadian Forces

PC

Plan de cours

CTP

Course Training Plan

QGDN

Quartier général de la Défense nationale

NDHQ

National Defence Headquarters

RC

Rangers Canadien

CR

Canadian Rangers

RJC

Rangers juniors canadiens

JCR

Junior Canadian Rangers

SAIOC

Service d'administration et d'instruction des organisations de cadets

COATS

Cadet Organizations Administration and Training Service

(a venir)

CP

Cadet Program Review

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Policy #2.2 Rev date: Jan 2013


La Ligue des cadets de l’Armée du Canada Politiques et directives nationales

The Army Cadet League of Canada National Policies and Directives

Policy 13.1

Politique 13.1

ARMY CADET SERVICE MEDAL (ACSM)

MÉDAILLE DE SERVICE DES CADETS DE L’ARMÉE (MSCA) Révisé : aout 2014

Revised August 2014

GENERAL

GÉNÉRALITÉS

1.

1.

The Army Cadet League of Canada (ACLC) has created an award to recognize continuous meritorious cadet service of at least four years by deserving Army Cadets. The effective date of this award shall be 01 Jan 04 in celebration of the 125th year of the Royal Canadian Army Cadets (RCAC).

La Ligue des cadets de l’Armée du Canada (LCAC) a institué une médaille de reconnaissance de loyaux services continus d’au moins quatre ans pour les cadets de l’Armée. La date d’entrée en vigueur de ce prix est le 1er janvier 2004, en l’honneur du 125e anniversaire des Cadets royaux de l’Armée canadienne (CRAC).

AUTHORITY

AUTORITÉ

2.

The award (ACSM) was authorized for issue and wear by the National Cadet Council (NCC) 05 May 04.

2.

Le Conseil national des cadets (CNC) a autorisé la présentation et le port de cette récompense (MSCA, médaille de service des cadets de l’armée), le 5 mai 2004.

3.

The authority for the ACSM shall be The Army Cadet League of Canada. The medal will be recommended for issue by the Cadet Corps Commanding Officer and approved by the Chairperson of the Corps Sponsoring Committee or the Corps Sponsor where a Sponsoring Committee does not exist.

3.

L’autorité désignée pour la MSCA sera la Ligue des cadets de l’Armée du Canada. La remise de la médaille sera recommandée par le commandant du corps de cadets et approuvée par le président du comité répondant du corps ou par le répondant lorsqu’il n’y a pas de comité répondant.

ELIGIBILITY

ADMISSIBILITÉ

4.

The onus shall be on the individual cadet to apply for this award on form “Application for the Army Cadet Service Medal” (attached).

4.

Il incombe à chaque cadet de postuler pour cette récompense en utilisant le formulaire « Demande pour la Médaille de service des cadets de l’Armée » (ci-joint).

5.

To qualify for this award, a serving cadet must have successfully completed four calendar years (from enrolment date) of honourable service with no serious infractions, and be recommended by the Cadet Corps Commanding Officer. All Army Cadets past or future shall be eligible for this award.

5.

Afin de se qualifier pour cette récompense, un cadet actif doit avoir complété, avec succès, quatre années de loyaux services sans infraction sérieuse et être recommandé par le commandant du corps de cadets. Tous les anciens et futurs cadets de l’Armée sont admissibles à cette récompense.

6.

Cadets on strength at a cadet corps on or after 01 Jan 04 shall be eligible to receive the medal and subsequent additional service bars from their Provincial/Territorial Branch. Medals shall be provided to Branches by the National Office for a one-time cost of $8.00 per medal which will include the cost of subsequent service bars and maple leaves.

6.

Les cadets inscrits à l’effectif d’un corps de cadets en date du 1er janvier 2004 sont admissibles à recevoir la médaille et les barrettes de service additionnelles qui seront envoyées au corps par la division Provinciales/Territoriale. Les médailles seront fournies à la division au cout de 8,00$ par médaille. Ce cout inclura les demandes de barrettes et de feuilles d’érables qui s’en suivent.

7.

Former cadets who were non-effective (N/E) or Struck off Strength (SOS) on or before 31 Dec 03 may apply to their former Cadet Corps for this award, but will be required to offset the cost of the medal as determined by the ACLC Branch from time to time ($10.00 – eff. Jan 2004).

7.

Les anciens cadets qui n’étaient pas inscrits à l’effectif ou retirés de l’effectif le ou avant le 31 décembre 2003 peuvent faire une demande à leur ancien corps de cadets pour cette récompense mais devront défrayer le coût de la médaille tel que déterminé périodiquement par la division de la LCAC (10.00 $ - eff. jan 2004).

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Policy / Politique #13.1 Rev date: 08/2014


La Ligue des cadets de l’Armée du Canada Politiques et directives nationales

The Army Cadet League of Canada National Policies and Directives

8.

Where a former cadet was enrolled in a Cadet Corps that no longer exists, the former cadet may apply to a Commanding Officer of an associated corps that may have knowledge of that previous cadet corps and who will accept the supporting evidence of service produced by the applicant. The Chair of the Sponsoring Committee shall approve the application.

8.

Lorsqu’un ancien cadet était inscrit dans un corps de cadets qui n’existe plus, l’ancien cadet peut acheminer sa demande auprès du commandant d’un corps de cadets associé qui connaît l’existence de cet ancien corps de cadets et qui acceptera la preuve de service fournie par le demandeur. Le président du Comité répondant devra approuver la demande.

9.

Replacement medals may be issued to an individual, at cost (see para. 6), after proof of original issue is produced and an application re-submitted to the National Office. No replacement medal shall be issued without supporting proof of original issue, the onus to produce such proof being upon the applicant.

9.

Des médailles de remplacement pourront être émises, avec frais (voir para. 6), sur présentation de la preuve de la requête originale et accompagnée d’une nouvelle demande produite au Bureau national. Aucune médaille de remplacement ne sera émise sans la preuve de la requête originale. L’obligation de produire une telle preuve étant à la charge du demandeur.

10. A break in service in the aggregate of one month or less will not disqualify a recipient from receiving the award. An Army Cadet who has previously served with the Air Cadets or the Sea Cadets may count such service to the eligibility period for the ACSM. Eligible service is also portable between army cadet corps. A cadet shall be eligible for only 1 (one) award. At no time may a cadet apply for an additional cadet service medal from the Navy League of Canada or The Air Cadet League of Canada. Cadets shall wear, and follow the regulations of, the first service medal they received. Medals may not be converted from one element to another.

10. Un arrêt de service total d’un mois ou moins ne disqualifiera pas le récipiendaire de cette récompense. Le temps de service d’un cadet de l’Armée avec les cadets de l’Air ou les cadets de la Marine peut compter pour la période d’admissibilité de la MSCA. Ce service peut également être fait dans plus d’un corps de cadets de l’Armée. Un cadet est seulement admissible pour 1 (une) récompense. Un cadet ne peut pas faire de demandes pour une autre médaille de service auprès de la Ligue Navale du Canada ou de la Ligue des cadets de l’Air du Canada. Les cadets porterons, et suivrons les règlements de, la première médaille de services qu’ils recevront. Les médailles ne peuvent pas être converties d’un élément à l’autre.

DESIGN/WEARING

MODÈLE/PORT

11. The medal design is as follows:

11. Description de la médaille :

 

Page 2 /4

Round gold coloured medal, 35mm in diameter. Obverse side: Badge of the RCAC., above badge the words "SERVICE – CADETS", below the badge the words "CANADA". On the reverse of the medal a rectangular blank where the recipient’s name and corps may be engraved. The ribbon border striping is the primary colours of The Army Cadet League of Canada (red/gold) with a green central stripe depicting Canadian youth.

 

Une médaille ronde en couleur or, 35 mm de diamètre. À l’avers : écusson des Cadets royaux de l’Armée canadienne, au-dessus de l’écusson "SERVICE – CADETS", au-dessous de l’écusson "CANADA". Au revers de la médaille, un rectangle vide où l’on peut faire graver le nom du récipiendaire et le corps de cadets. Une rayure rouge et une rayure or située de chaque côté du ruban représentent les couleurs primaires de la Ligue des cadets de l’Armée du Canada (rouge/or) et une rayure centrale verte représente la jeunesse canadienne.

Policy / Politique #13.1 Rev date: 08/2014


La Ligue des cadets de l’Armée du Canada Politiques et directives nationales

The Army Cadet League of Canada National Policies and Directives

12. Additional years of service shall be marked by the award of a bar to the medal, in gold color, centered. Each additional year is marked by an additional bar. On the undress ribbon, additional years of service shall be marked by a gold maple leaf, one for each additional year of service.

12. Les années supplémentaires de service seront récompensées par une barrette en couleur or, centrée. Chaque année additionnelle sera indiquée par une barrette supplémentaire ajoutée sur la barrette. Sur le ruban, les années supplémentaires de service seront indiquées par une feuille d’érable en or, une pour chaque année supplémentaire de service.

13. The Medal with ribbon and bars, loose or court mounted are worn in accordance with Army Cadet Dress Regulations (CATO 46-01).

13. La médaille avec ruban et barrettes, seule ou montée, peut être portée, selon les règlements de port de l’uniforme du Mouvement canadien des cadets (OAIC 46-01)

ADMINISTRATION

ADMINSTRATION

14. The award of the Army Cadet Service Medal to a cadet will be initiated by the cadet or former cadet by completing of the “Application for the Army Cadet Service Medal”. (refer to annex 1)

14. La requête de la médaille de service des cadets de l’Armée sera initiée par le cadet ou ancien cadet en complétant le formulaire de demande de la médaille de service des cadets de l’Armée. (Voir Annexe 1)

15. The Army Cadet League shall assume responsibility for the administration, finance and control of this process. The National Office shall provide a supply of medals to the Branches on demand. Medals for cadets, former cadets and replacement medals (para 6.) shall be obtained from the Provincial / Territorial Branches.

15. La Ligue des cadets de l’armée est responsable de l’administration, du financement et du contrôle de ce processus. Les divisions provinciales/territoriales obtiendront les médailles pour cadets du Bureau national de la LCAC. Applications pour des médailles de remplacement ou des médailles remises à des anciens cadets sera fait à l’ordre à la division provinciale/territoriale (voir para. 6).

16. Upon receiving an application, the Cadet Corps Commanding Officer shall substantiate the cadet's service make the appropriate recommendation and forward it to the Local Sponsoring Committee or Sponsor for approval and administration. The approved application shall be retained in the cadet’s personal file. A copy of the application shall then be forwarded to the Provincial/Territorial Branch for issue and presentation of the award. A list of the names of recipients and their corps shall be maintained by the ACLC Branches.

16. Quand le commandant d’unité recevra un formulaire de demande, il certifiera les années de service du cadet. Il en fera la recommandation s’il y a lieu et la remettra au comité répondant ou au répondant pour son approbation et la gestion. La demande approuvée sera conservée dans le dossier du cadet. Une copie sera envoyée à la division provinciale/territoriale afin d’émettre et de présenter la médaille. La division de la LCAC gardera une liste des récipiendaires ainsi que du ou des corps de cadets impliqués.

PRESENTATION

PRÉSENTATION

17. Presentation of the award shall be made at a suitable ceremony by a representative of The Army Cadet League of Canada as may be arranged by the Provincial/Territorial Branch with the Cadet Corps. A Presentation Certificate (suitable for framing) is available on the ACLC web site

17. Un représentant de la Ligue des cadets de l’Armée du Canada, par l’entremise de la division provinciale/territoriale, effectuera la remise de la médaille lors d’une cérémonie organisée avec le corps de cadet. Un certificat de présentation (approprié à encadrer) est disponible sur le site Web d'ACLC.

DISPUTES

LITIGES

18. All cadet applications for the ACSM whether recommended or rejected by the Commanding Officer must be forwarded to the Sponsoring Committee.

18. Toutes les demandes faites par des cadets pour la MSCA auprès du commandant du corps de cadets doivent être acheminées au comité répondant ou au répondant, qu’elles soient acceptées ou refusées.

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Policy / Politique #13.1 Rev date: 08/2014


The Army Cadet League of Canada National Policies and Directives

La Ligue des cadets de l’Armée du Canada Politiques et directives nationales

19. Disputes shall be mediated by the appropriate Provincial/Territorial Branch of the League, whose decision shall be final and binding.

19. Les litiges seront arbitrés par la division provinciale/territoriale de la Ligue et cette décision sera finale et sans appel.

SPECIAL AWARD

BARETTE SPECIALE

20. The Executive Committee approved a special bar to the ACSM on 27 Aug 2014 to be worn ONLY by the survivors of the Grenade Accident that occurred at Base Valcartier on 30 Jul 1974. Any cadet of that Company D is entitled to the award of the ACSM whether or not they qualify under this policy.

20. Une nouvelle barrette spéciale, qui peut être ajoutée à la MSCA, a été approuvée par le conseil exécutif le 27 aout 2014. Cette barrette est limitée SEULEMENT aux survivants de l’accident de l’explosion qui a eu lieu à la Base de Valcartier le 30 juillet 1974. Tous les cadets de cette compagnie D sont en droit de porter la médaille et cette barrette, même s’ils (elles) ne qualifient pas à tous les critères de cette politique.

21. The medal and bar are available from the National Office of the Army Cadet League of Canada.

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21. La médaille et la barrette sont disponibles sur demande au bureau national de la Ligue des cadets de l’Armée du Canada.

Policy / Politique #13.1 Rev date: 08/2014


ANNEX 1 THE ROYAL CANADIAN ARMY CADETS

APPLICATION FOR THE ARMY CADET SERVICE MEDAL All Army Cadets are eligible for the Army Cadet Service Medal after four years of continuous service. An eligible cadet or former cadet will complete this application and submit it to the Commanding Officer of the Cadet Corps for recommendation. It will then be approved by the Cadet Corps Sponsoring Committee and a copy forwarded to the Provincial/Territorial Branch of the Army Cadet League of Canada for presentation. This application is for: 

Initial Award to a serving cadet for 4 years continuous honourable service.

Additional Years’ Service having completed year _____

Award to a former cadet (Attach $10.00 payment to the Army Cadet League of Canada)

Replacement medal (Attach $10.00 to The Army Cadet League of Canada)

Cadet Name:

Rank:

Address:

Corps:

Date Enrolled:

Date Released:

Signature of Cadet:

# Years Served: Date:

APPROVAL: This certifies that the above cadet has completed the qualifying period of honourable service in the Royal Canadian Army Cadets and is eligible to be awarded the “Army Cadet Service Medal” and/or additional service bars. Recommended:

Approved:

Commanding Officer

For: For: The Local Sponsoring Committee

Date:

Date:

CC#

Location

Shipping Address:


La Ligue des cadets de l’Armée du Canada Politiques et directives nationales

The Army Cadet League of Canada National Policies and Directives

Annex “A” to ACLC Policy 13-17

INITIAL APPLICATION FOR THE VOLUNTEER SERVICE MEDAL THE ARMY CADET LEAGUE OF CANADA To qualify for this award, a volunteer or member must have successfully completed five (5) continuous years of meritorious service with The ACLC and be recommend by the Branch or the National level where the member is serving. An accompanying certificate and special lapel pin shall also be awarded. Details may be found in the main document of ACLC Policy 13-17. Pins commemorating 5 – 10 – 15 years service and more may be requested through the provincial/territorial Branch. This form should not be used. Volunteer Name: Address: Telephone Branch/Corps #:

e-mail: Date joined: (DD/MM/YYYY)

# Years Served

RECCOMMENDATION: This certifies that the above volunteer has completed the qualifying period of honourable service for The Army Cadet League of Canada in accordance with ACLC Policy 13-17 and is recommended for the “Volunteer Service Medal” in recognition of the following:

Nominated by:

Sponsoring Committee Chair

Date

Approved:

Authorized:

Branch President

For: The National Executive Committee

Date

Date

Shipping address for medal(s) : 

Page 1 of 1

Branch Office

Corps

Policy #13.5 Rev date: Sept 2013


La Ligue des cadets de l’Armée du Canada politiques et directives nationales

The Army Cadet League of Canada National Policies and Directives

Policy 13.5

Politique 13.5

Outstanding Canadian Army Cadet Walsh Memorial Sword

Meilleur cadet de l’Armée canadienne Épée commémorative Walsh

Authorization by National Councli: April 8, 2005 Revised August, 2014

Approuvée par le Conseil national :8 avril 2005 Révision: aout 2014

GENERAL (TRI-LEAGUE LEGION PRE-REQUISITES)

GÉNÉRALITÉS (PRÉREQUIS DE LA LÉGION POUR LES TROIS LIGUES)

1.

In 2004, The Royal Canadian Legion (Legion) established an award for “Outstanding Cadets” selected from each of the three cadet elements, Sea, Army and Air. These cadets would be chosen by the appropriate Leagues and the Legion would host the three cadets (Sea, Army and Air) and a parent/guardian to attend at the National Cenotaph in Ottawa each Remembrance Day (Nov. 11) as part of the Vice-Regal party. As well the cadets would tour the Nation’s Capital and meet both the Governor General and the Chief of the Defence Staff. The Legion generously committed to pay the costs for the travel and accommodation.

1.

En 2004, la Légion royale canadienne (la Légion) a institué une récompense pour les meilleurs cadets choisis au sein des trois éléments des cadets - Marine, Armée et Air. Ces cadets sont choisis par leur ligue respective, et chaque année la Légion reçoit les trois cadets (de la Marine, de l’Armée et de l’Air) à Ottawa et un parent/gardien de sorte qu’ils accompagnent le parti vice-royal au cénotaphe national à Ottawa le jour du Souvenir (le 11 novembre). De même, les cadets ont une visite guidée de la Capitale nationale et rencontrent le/la Gouverneur(e)-général(e) et le Chef d’état-major de la Défense. La Légion s’est engagée à couvrir les coûts de leur déplacement et de leur logement pour ce voyage.

2.

Each League will identify one cadet annually that epitomizes excellence in a Sea, Army and Air Cadet. The Leagues were authorized to identify their own selection process for this determination.

2.

Chaque ligue – de la Marine, de l’Armée et de l’Air – sélectionne, sur une base annuelle, le cadet qui sera son modèle d’excellence. Les Ligues sont autorisées à établir leur propre procédure pour arrêter leur choix.

3.

The award of the “Walsh Memorial Sword” to the Outstanding Army Cadet is funded from an endowment by the estate of LGen Geoffrey Walsh, CBE, DSO, CD a founder of the ACLC.

3.

Le prix de l’Épée commémorative du général Walsh au meilleur cadet de l’Armée bénéficie du fonds de dotation du LGén Geoffrey Walsh, CBE, DSO, CD, un des fondateurs de la LCAC .

AUTHORITY

AUTORITÉ

4.

4.

The authority for “Outstanding Army Cadet” shall be The Army Cadet League of Canada (ACLC).

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L’autorité pour le meilleur cadet de l’Armée est la Ligue des cadets de l’Armée du Canada (LCAC).

Policy /Politique #13.5 Rev date: August/aout 2013


La Ligue des cadets de l’Armée du Canada politiques et directives nationales

The Army Cadet League of Canada National Policies and Directives

CRITERIA AND SELECTION

CRITÈRES ET SÉLECTION

5.

5.

The minimum criteria established by the Royal Canadian Legion are:

Les critères minimaux établis par la Légion royale canadienne sont les suivants :

a) Be a recipient of the Legion Medal of Excellence (If not, one would be awarded);

a)

b) Be recommended by the appropriate League;

b) Être recommandé par la Ligue appropriée ;

c)

c)

Be a serving cadet on date of application and have not aged out or been SOS more than 6 months prior to November 11 of the award year (For clarity: If the cadet leaves the RCAC less than 6 months prior to Remembrance Day of the award year, he/she may be given permission by the Director Cadets and JCR to wear their uniform at the Remembrance Day ceremonies in Ottawa on 11 Nov).

Être titulaire de la Médaille d’excellence de la Légion (sinon, une médaille leur serait remise);

Être un cadet actif à la date où l’application est remise et ne pas avoir dépassé l’âge permis ni avoir été rayé de l’effectif pour plus de 6 mois avant le 11 novembre de l’année de la récompense. (Clarification : Si le/la cadet(te) quitte les CRAC moins de 6 mois avant le jour du Souvenir de l’année de récompense, le Directeur des Cadets et RJC peut donner permission au cadet ou à la cadette de porter l’uniforme a la cérémonie du souvenir à Ottawa le 11 novembre.)

6.

Each Branch may establish its own internal process within these minimum standards. Selection is based on the performance of cadets during the current training year (September to June).

6.

Chaque division peut établir sa propre procédure interne tenant compte de ces critères minimaux. La sélection repose sur le rendement des cadets pendant l’année d’instruction en cours (de septembre à juin).

7.

The Branch process should adhere to this Policy and the nomination should be submitted on the electronic form located on the ACLC web site Policy Manual page.

7.

La division doit s’assurer que sa procédure se conforme à cette politique et que la mise en candidature soit transmise sur le formulaire électronique disponible sur la page du manuel des politiques du le site Web de la LCAC.

8.

Only one cadet from each province and territory may be nominated to the National Office. Each Branch President must forward their Branch’s nomination to the National Office no later than June 30th, annually.

8.

La mise en candidature d’un seul cadet par province et territoire peut être présente au bureau national. Le président de chaque division doit faire parvenir la mise en candidature au plus tard le 30 juin, annuellement.

9.

A selection committee comprised of the Colonel Commandant, the Chair of the ACLC Honours & Awards Committee, and the Executive Director of the National Office and a representative of the Directorate of Cadets and Junior Canadian Rangers, hall make the selection of the national “Walsh Cadet” and a runner-up. The name of the National winner must reach the Legion Dominion Secretary no later than July 31st, annually.

9.

La sélection finale du « cadet Walsh » et du second gagnant est effectuée par un comité de sélection composé du colonel commandant, du président du comité des prix et récompenses de la LCAC, et du directeur général du bureau national et un représentant de la Direction des cadets et Rangers juniors canadiens. Le nom du gagnant au niveau national doit parvenir au secrétaire national de la Légion, chaque année au plus tard le 31 juillet

10. A cadet may receive this award only once.

10. Un cadet peut recevoir cette récompense qu’une seule fois.

11. The decision of the Selection Committee shall be final.

11. La décision du comité de sélection est finale.

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Policy /Politique #13.5 Rev date: August/aout 2013


The Army Cadet League of Canada National Policies and Directives

La Ligue des cadets de l’Armée du Canada politiques et directives nationales

RECOGNITION

RECONNAISSANCE

11. The National Outstanding Army Cadet shall be awarded a commemorative sword (Commonwealth Officer’s pattern) provided by the National Office of the ACLC and suitably engraved on the blade on one side, the year and “Outstanding Army Cadet” and on the reverse side the cadet’s name and Cadet Corps number. The National President of ACLC or a delegated Executive (usually the Colonel Commandant) shall present the “Walsh Memorial Sword” at the Cadet Corps during a suitable ceremony.

11. Le meilleur cadet de l’Armée au niveau national reçoit une épée commémorative (modèle du soldat du Commonwealth) du bureau national de la LCAC, où comme il se doit, la mention « Meilleur cadet de l’Armée » (l’année) est gravée sur un côté de la lame et, sur l’autre, le nom du cadet et numéro de son corps de cadets. L’Épée commémorative Walsh devra être présentée par le Président national ou un délégué du conseil exécutif (habituellement le Colonel Commandant) lors d’une cérémonie appropriée au corps de cadets du (de la) gagnant(e).

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Policy /Politique #13.5 Rev date: August/aout 2013


The Army Cadet League of Canada National Policies and Directives

La Ligue des cadets de l’Armée du Canada politiques et directives nationales

12. The Outstanding Cadet from each province and territory may be recognized on a Branch trophy (below) which was provided in 2007 with a protective shipping crate by the National Office.

12. Le(la) cadet(te) exceptionnel(le) de chaque province et territoire peut être reconnu sur le trophée de la division (ci-dessous) qui a été fourni par le bureau national avec une caisse protectrice en 2007.

13. The Branch may also provide a keeper plaque to the Cadet. An all-metal 7” x 9” keeper plaque (below) is available from the artist:

13. La division peut aussi obtenir une plaque pour le(la) cadet(te). Cette plaque en métal d’une dimension de 7 x 9 pouces peut être commandée chez l’artiste directement :

SUPPLIER ARTIST / ARTISTE Nathan Scott http://www.sculpturebynathanscott.com/ Email : livingstone@pacificcoast.net Cell Phone /Téléphone cellulaire : 250-889-3421

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Policy /Politique #13.5 Rev date: August/aout 2013


La Ligue des cadets de l’Armée du Canada politiques et directives nationales

The Army Cadet League of Canada National Policies and Directives

NOTIFICATION

AVIS

14. Branches shall notify the Commanding Officer and Sponsor of the cadet corps of the winning cadet in their province or territory when advised by the National Office of the final selection.

14. Les divisions pourront aviser le commandant et le répondant du corps de cadets du nom du cadet gagnant de leur province ou territoire, lorsqu’elle sera avisée par le bureau national de la sélection du gagnant.

15. The National Office shall simultaneously notify the following of the selection of the National Outstanding Cadet and the runner-up NLT July 31st annually:

15. Le bureau national avise simultanément les personnes suivantes du nom du meilleur cadet au niveau national et du second gagnant, chaque année au plus tard le 31 juillet :

     

Dominion Secretary – The Royal Canadian Legion The Winning Cadet (directly); The Cadet Corps Commanding Officer; The Cadet Corps Sponsor; All Branch Presidents and National Council; The Director of Cadets & Jr Canadian Rangers;

     

Le Secrétaire national – Légion royale canadienne ; Le cadet gagnant (directement) ; Le commandant du corps de cadets ; Le répondant du corps de cadets ; Tous les présidents de division et le Conseil National ; Le Directeur - Cadets (D Cad) et Rangers juniors canadiens;

Results will be posted to the ACLC web site. Le résultat sera affiché au site Internet de la LCAC.

WINNERS OF THE WALSH SWORD GAGANTS(ES) DE L’ÉPÉE WALSH

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2005

C/CWO / Cadet-adjuc Shannon Potvin,

CC# 2784, Ottawa, ON

2006

C/CWO / Cadet-adjuc Guylaine Archer

CC# 3027, LaMeque, NB

2007

C/MWO / Cadet-adjum Katie McKenna

CC# 148, Charlottetown, PE

2008

C/MWO / Cadet-adjum Shawn Claire

CC#2136, Victoria, BC

2009

C/Sgt Maxime Charron

CC# 2728,Victoriaville, QC

2010

C/CWO / Cadet-adjuc Ashley Linehan

CC#2895, St Mary’s Bay, NL

2011

C/MWO / Cadet-adjum Kyle Ryan

CC#1913, Oshawa, ON

2012

C/MWO / Cadet-adjum Julie Leblanc

CC# 560, Moncton, NB

2013

C/CWO / Cadet-adjuc Srosh Hassan

CC# 2551, Edmonton, AB

2014

C/CWO / Cadet-adjuc Teegan Martin

CC# 3016, Airdrie, AB

Policy /Politique #13.5 Rev date: August/aout 2013


La Ligue des cadets de l’Armée du Canada Politiques et directives nationales

The Army Cadet League of Canada National Policies and Directives

Policy 17.1

Politique 17.1

The Gerard Buckley Cadet Fund

Le Fonds des cadets Gérard Buckley

Revised December 2013

Revision: décembre 2013

Introduction

Introduction

1.

The Gerard Buckley Cadet Fund is a special fund administered by The Army Cadet League of Canada. The fund was created jointly by Gerard Buckley, a former Army Cadet from Newfoundland Labrador and Scotiabank. Army Cadet Corps may apply to receive one of four grants of $3,000 that are awarded annually. Applications must be submitted no later than December 31st annually to The Army Cadet League of Canada on the Application form below.

1.

Le Fonds des cadets Gérard Buckley (le fond) est un fonds spécial géré par la Ligue des cadets de l’Armée du Canada. Le fonds a été créé conjointement par Gérard Buckley, un ancien cadet de l’Armée de Terre-Neuve et Labrador et par la banque Scotia. Les unités et les corps de cadets de l’Armée peuvent appliquer pour recevoir un des quatre bourses de $3,000 présentées annuellement. Les demandes doivent être reçues pour le 31 décembre de l’année en cours en utilisant le lien au formulaire d’application électronique au bas de ce document.

2.

The purpose of the fund is to benefit Army Cadets in Canada. As an overriding principal the monies must assist the greatest number of cadets possible in areas of training where The Government of Canada or The Department of National Defence do not provide funding. Any individuals who share these principles are invited to make donations to the fund as they may choose.

2.

Le but de ce fonds est de faire bénéficier le plus grand nombre de cadets au Canada. Comme principe fondamental, les sommes devront profiter au plus grand nombre de cadets possible dans des domaines de formation où le gouvernement du Canada ou le Ministère de la Défense nationale ne fournit pas le financement. Toutes les personnes qui partagent ces principes sont invitées à contribuer à ce fonds si elles le désirent.

Guidelines for the utilization of The Fund:

Lignes directrices pour l’utilisation du fonds :

3.

3.

The monies are utilized for the direct training activities of cadets in Canada such as:       

Biathlon Program for cadets Music programs for cadets Marksmanship and hunter safety training for cadets Adventure training program and expeditions for cadets Optional training activity subjects conducted by cadet groups Citizenship activities for cadets (i.e. Cadets Caring for Canada) Organized cadet groups (i.e. corps, branches, sponsors, courses, etc.) can apply for grants from this fund for specific training requirements. Cadet groups that are disadvantaged in their geographical area for their ability to raise monies and resources for training will receive priority.

Page 1 /2

Les sommes doivent être utilisées directement pour des activités d’instruction des cadets au Canada pour :       

Programme de biathlon pour les cadets Programme de musique pour les cadets Formation en tir de précision et en sécurité du chasseur pour les cadets Programme de formation par l’aventure et d’expéditions pour les cadets Activités d’entraînement optionnel conduites par des groupes de cadets Activités de citoyenneté pour les cadets (ex. Cadets du Canada à l’œuvre) Des groupes structurés de cadets (ex. corps, divisions, répondants, cours, etc.) peuvent appliquer pour des subventions provenant de ce fonds pour des besoins spécifiques de formation. Les groupes de cadets qui sont désavantagés dans leur zone géographique quant à leur habilité à obtenir des fonds et des ressources pour l’instruction devraient recevoir la priorité.

Policy /Politique #17.1 Rev date: Dec 2013


La Ligue des cadets de l’Armée du Canada Politiques et directives nationales

The Army Cadet League of Canada National Policies and Directives

4.

Non authorized uses: 

 

Centennials, reunions, parties, instructors or league celebrations, where adults and not individual cadets benefit. Administrative expenses of the cadet organization Institutionalization of trophies or awards

To submit your application Click here to access the electronic application form

Page 2 /2

4.

Utilisations non-autorisées : 

 

Anniversaires, retrouvailles, réceptions, célébrations d’instructeurs ou de la Ligue, où les adultes en profitent et non des cadets. Dépenses administratives de l’organisation des cadets Officialisation de trophées ou récompenses

Pour soumettre votre application : Cliquez ici pour prendre accès au formulaire électronique

Policy /Politique #17.1 Rev date: Dec 2013


THE ARMY CADET LEAGUE OF CANADA (ALBERTA) BURSARY APPLICATION, CRITERIA & SAMPLE LETTER OF FINANCIAL NEED ALL APPLICANTS: 1. Open to all Alberta students in post-secondary studies through a recognized university, community college, trade school or equivalent institutions. 2. Must include copy of acceptance letter to the post-secondary institution that the applicant will be attending together with confirmation that tuition has been paid. If not paid, a receipt must be provided prior to issuance of bursary cheque. 3. The completed application must be legible and easily read. 4. Must include a letter to the Bursary Committee explaining why they are applying for this Bursary including financial need and their future goals in pursuing post-secondary education. 5. Required to send a duly certified photocopy transcript of their most recent Educational Institution Marks. 6. Up to ten (10) bursaries of up to $1000 are awarded annually. 7. Complete the application in full with all requested documentation for the application to be considered for a Bursary. 8. Enclose two (2) reference letters.  One being from a current teacher, CO or principal.  One being from someone who has known the applicant for at least three (3) years.


THE ARMY CADET LEAGUE OF CANADA (ALBERTA) BURSARY APPLICATION

This application is for an annual Bursary to assist the applicant in continuing with a post-secondary school education through a recognized university, community college, trade school or equivalent institution. All documentation requested is required for this Application to be considered. Please print legibly or type: Full Name of Applicant:

____________________________________

Date of Birth (DD/MM/YYYY):

____________________________________

Address:

______________________________________ Street

______________________________________ City

______________________________________ Postal Code

Home Telephone

Education Institution where studies will be undertaken:

______________________________________

Course of studies undertaken:

______________________________________

Academic year in which studies were started /will start:

_____________________________ Signature of Applicant

______________________________________

__________________________ Date


1. PLEASE ENCLOSE THREE LETTERS.  THE FIRST BEING A LETTER TO THE COMMITTEE EXPLAINING THE FINANCIAL NEED OF THE APPLICANT.  THE OTHER TWO BEING LETTERS OF REFERENCE. 

ONE BEING FROM A CURRENT TEACHER, CO OR PRINCIPAL.

THE OTHER BEING FROM SOMEONE WHO HAS KNOWN THE APPLICANT FOR AT LEAST (3) YEARS.

2. A TRANSCRIPT OF THE APPLICANTS MOST RECENT EDUCATION INSTITUTION MARKS. PHOTOCOPY ACCEPTED DULY CERTIFIED A TRUE COPY. 3. ENCLOSE A COPY OF THE LETTER OF ACCEPTANCE FROM THE POST SECONDARY INSTITUTION THAT THE APPLICANT WILL BE ATTENDING TOGETHER WITH CONFIRMATION THAT TUITION HAS BEEN PAID. IF NOT PAID, A RECEIPT MUST BE PROVIDED PRIOR TO ISSUANCE OF THE BURSARY CHEQUE. EMAIL, MAIL OR FAX COMPLETED APPLICATION TO: Mrs. Joanne Nilsson Secretary – Army Cadet League of Canada – Alberta 8705 96 Street Grande Prairie, AB T8V 3E1 secretary@armycadetleagueab.ca FAX: 1-780-532-1887 APPLICATIONS MUST BE RECEIVED BY NOVEMBER 11, OF CURRENT CALENDAR YEAR TO BE ELIGIBLE FOR CONSIDERATION FOR THE CURRENT ACADEMIC YEAR


Scholarship & Bursary List www.armycadetleagueab.ca 

Young Citizens Foundation Scholarship Award - Criteria 

Young Citizens Foundation Scholarship Award – Application June

1st Canadian Parachute Battalion Bursary

Wing Commander Don Freeman Memorial Bursary August 31 deadline

Horatio Alger Association of Canada October 25 deadline

TD Bank

Resource for Canadian Scholarships:

Scholarships Canada

yconic.com: Free scholarship matching & peer-to-peer support for your life as a student

CanLearn: Canadian government resources for loans, grants & scholarships

Service Canada: Education and Training - For Youth and Students

AB-NWT Legion Ladies Auxiliary Bursary 

Application Rules

Bursary Application August 31 deadline

ANAVETS Scholarship: 

ANAVETS Medal Recipient September 1 deadline

ANAVETS Member descendant September 1 deadline


HONOUR OFFICERS and CADETS WHO CAN NOMINATE Officer, Civilian Instructor (CI) or Civilian Volunteer (CV) – Nominations for this award can be brought forth by a League Member, the Corps League Rep, Parent Committee members, Parents of a Cadet or CO &/or Corps Staff. Cadet – Nominations for this award can be brought forth by League Rep, Parent Committee members or CO &/or Corps Staff. SELECTION CRITERIA The following criteria are to form the basis for selection. Other factors may be considered in the nomination and selection process at the Corps and Zone levels. Officer, CI or CV:  Innovative  Involved with Cadets  Good control with established standards that are seen by Cadets as sensible and are implemented as outlined.  Knowledgeable about Cadet standards and curriculum.  Committed to spending extra time and effort with Cadets. Cadets:       

Excellent attendance Respected by other Cadets Innovative Involved with junior Cadets, who are treated with respect Dedicated Demonstrated leadership skills Community involvement

The province is divided into three zones and there are Honour Cadet and Honour Officer award for each zone. Nominations deadline: December 31 of the current calendar year.


HONOUR CADET NOMINATION CADET MWO JOSEPH BLOGGINS 1234 RCACC 123 Anywhere Street, Agooseshoot, AB T0D 0A0 Parent’s names & email: myparents@email.com Cadet’s email: blogginsjo@email.com

780-123-4569

MWO Bloggins joined the 1234 Corps in 2006 and has been an excellent cadet since joining. He has earned the Top Green Star award in his first year and was the top cadet in him platoon at VACSTC in 2007. Since his first year, he has also been recognized by the Corps as the Outstanding NCO twice and the Outstanding Cadet once. He was awarded the Legion Medal of Excellence in 2012. MWO Bloggins completed the NSCE course in 2011 and attended RMSTC the same year. In 2012, he was a platoon warrant at VACSTC. Since becoming the Corps CSM, MWO Bloggins continues to set a high standard for himself and expects the same of the Corps Cadets. This is reflected in the high regard his peers hold him. The Officers have confidence in his abilities as once given a task, he follows through to ensure its completion. Outside of Cadets, MWO Bloggins maintains a high academic average, is active on his school’s volleyball and basketball teams and still finds time to volunteer with the school’s mentoring program. Cadet MWO Bloggins is a worthy nominee for Honour Cadet.


HONOUR OFFICER NOMINATION CAPTAIN SAM BLOGGINS CD 1234 RCACC Box 111, Anywhere, AB T0M 0L0 Honour Officer email: sbloggins@email.com

403-555-1212

A former Master Cadet, he has been with the Corps for 8 years and has filled all roles within the Corps. During his term as Commanding Officer (2008 – 2011), he led the Corps to the Top Rural Corps in Alberta. He is currently the Corps Training Officer. The previous 7 years were spent with 6541 RCACC where he was the Training Officer and Supply Officer. During the past 3 summers, Captain Bloggins has server as a staff officer at VACSTC for the CLI courses. During the 15 years with the 2 Corps, Captain Bloggins has never missed an exercise or tour and often will spend additional time assisting the NSCE Cadets prepare for their exams. He will work one on one with those Cadets that need the extra help. The sonsor often depends on Captain Bloggins to assist with their fundraising events; a job he does without question or complaint. His rapport with staff is evidenced in the confidence the other Officers display in their Corps jobs. He is seen as both a mentor and a role model for all. The Cadets see him as an example to follow with his dress and deportment. Outside of Cadets, Captain Bloggins also finds time to be an active member of the Kinsmen Club.


COLONEL LEE S THOMPSON AWARD FOR DEDICATION TO THE ARMY CADET MOVEMENT

These trophies are awarded annually, one in each of the three zones of Alberta, to the parent or parents of an army cadet who has dedicated themselves to the furthering of the army cadet movement. It will be presented at the awards luncheon during the Annual General Meeting of the Army Cadet League of Canada – Alberta Branch. It is not to be awarded to members of the CIC. Nominations may be made by the Commanding Officer or the Corps’ League Representative. The nomination must contain the name and address of the nominee, the name(s) of Cadet(s) in the family, how long the nominee has been involved and details of the involvement of the family. Refer to the sample nomination attached for format and content.


COLONEL LEE S. THOMPSON TROPHY NOMINATION 1234 RCACC ANYWHERE, AB

Name: Robert & Mary Bloggins Address: 1234 Maybe Crescent Anywhere, AB T0A 1B2 Telephone: 780-555-1212 Robert & Mary have been involved with the Corps since their son John joined in September 2004. Their daughter Cindy joined in September 2006. They joined the Parent Support Unit as members and actively participated in all fund raising activities by providing a truck for the bottle drives as well as vehicles to deliver the telephone books. In 2006 Mary was elected Treasurer of the support group and in 2008 was elected President. Robert is often away from home on business and has not been able to accept a position with the Support Group. However, he can be found providing assistance on weekend exercises in the headquarters area. This is often in the role of “cookie� as he has a flair for preparing camp meals in rustic conditions. They also support their children by attending graduation parades at the Vernon Army Cadet Summer Training Centre. They have not missed a parade since 2005. Robert & Mary are worthy nominees and deserving of recognition for their dedication to the Army Cadet Movement.

IM Representative League Representative 1234 RCACC


Module 15

15.9

Request for funds – Policy and Form

Financial assistance can be sought by individual Army Cadet Corps located in the Province of Alberta, from the Army Cadet League of Canada – Alberta Branch, through the respective Provincial Zones. The monies used for such financial assistance originate as Casino revenues and as such all expenditures must be reported in due course to the Alberta Gaming & Liquor Commission. For this reason, certain guidelines must be followed and requirements met for a Corps to qualify for funding assistance. 1) The Zones will not make funding available to cover purchases of goods, materials, services, equipment, etc. which is or can be provided by the Department of National Defence, including the use of the Local Support Allocation (LSA) Account, where applicable. 2) The Zones do not wish, nor intend, to own assets at the Corps level, therefore the preferred method of financial assistance is to donate monies directly to a Corps to cover off its purchase of goods, materials, equipment, services and so on, rather than purchase those items outright from the supplier to place with the Corps. The ownership of such goods and equipment would then rest with the Corps. 3) Under the current AGLC guidelines, Zones may make donations of up to $5,000 to a single recipient once each calendar year. Casinos do not currently generate sufficient revenues to make possible a donation of $5,000 in each calendar year to each Corps in Alberta, and so requests for funding assistance must be by application only. 4) The Unit Request for League Financial Assistance form MUST be filled out and presented to the respective Zone with a full description of the purpose for the Request, an outline of how the goods or services will be deployed, accompanied by the supporting material (Corps Financial Statements, budgets, quotes, etc.) as called for. The applicant Corps may be asked to identify other sources of funding, i.e. fundraising events, Sponsor donations, Affiliated Unit assistance, Regimental Foundations, grants, etc. and how those funds were/will be used. Also, if the money being requested is to cover a large project, please set out the value of any donated materials, use of equipment, labor or monies to achieve the completion of the project. 5) Make the Request for funds BEFORE purchasing the goods or services in question. Requests for Financial Assistance after the fact may not be honored. Initial estimates must be as accurate as possible. Having made a decision on each Request, Zone members will not revisit that application again in the same calendar year. 6) Someone representing the Corps (Commanding Officer, Chair of Parent Committee, Sponsor representative or League Representative) MUST attend the appropriate Zone meeting IN PERSON to present the Request, and be prepared to answer all questions the Zone members may have in connection with the Request. Otherwise, the Request will not be considered.


Module 15 7) A decision on the approval of the Request may not always occur at the same Zone meeting at which the application is presented, especially if additional information or material needs to be brought forward. However, the Zone will not unreasonably withhold a decision on the application. 8) In making their decision, Zone members will take into account the nature of the Request, whether in their opinion the donation will be put to practicable use for the Cadets of the Unit, whether the proposed use is viable, whether the Corps has sought and/or received any alternate funding, and the overall appropriateness and urgency of the Request, as well as the level of need of the Corps making the Request. 9) If a Request is tendered that is in excess of $5,000, the Zone may, or may not, choose to accept such a Request. Any such acceptance by the Zone, however, must be further subject to approval by the AGLC. In such event, the Corps should expect time delays and be prepared to produce such additional backup material, documents and declarations as may be required. No monies will be released until all conditions are met and final approval has been received from the AGLC. 10) Zone officials may require proof that the donated monies were spent for the purposes as stated in the original Request. The Corps is therefore charged to keep complete records and be ready to produce such proof if so solicited. 11) How LSA Funds have been allocated. 12) If all other avenues sought by the Corps for funding assistance, including Funding Requests to the Zones, have been exhausted and have been unsuccessful, and financial assistance is still required, application may be made to the Provincial Executive of the Alberta Branch, following the same procedures as hereinbefore laid out. A representative of the Corps should be prepared to appear before the Provincial Executive at its request in order to present the application and substantiate the reasons for the Unit Request for League Financial Assistance.


Module 15

Unit Request for League Financial Assistance Unit

Commanding Officer: Email: Phone: Sponsor/Parent Committee Chair: Email: Phone:

League Representative: Email: Phone: Date of Request Presentation:

Date Required: Request Status:

Normal

Urgent

Amount Required: Reason for Request:

Project Budget attached

Yes

Unit Financial Statement attached

Yes

Unit Shared Cost Proposal:

Quote for Service/Purchase I: Quote for Service/Purchase II: Quote for Service/Purchase III: Summary:

Signature: Date: Commanding Officer, League Representative or Sponsor/Parent Committee Chair. Ensure all items are filled out and attached as required.


ALBERTA LEAGUE MEMBER OF THE YEAR INTRODUCTION 1. At the annual Honour Luncheon held during the Provincial Recognition of Excellence Awards and Developmental Workshop, the Army Cadet League of Canada – Alberta (ACLC –AB) will honour a member in good standing who has performed exemplary service to the League at the provincial level. 2. The Award will take the form of a framed certificate and citation. Their name will be forwarded to the National Office as our Nominee for the National League Member of the Year. AUTHORITY 3. Approving authority for this award shall be the Honours and Awards Sub-Committee of the ACLC AB whose decision shall be final. SELECTION CRITERIA 4. The following criteria shall be used as a guide in determining the nomination and final selection of the Member of the Year: a. Dedication and active service to the ACLC – AB over a period of years: b. Completion of a major task that benefitted the ACLC – AB and which brought credit or efficiencies to the ACLC – AB and/or the Royal Canadian Army Cadets: c. The member exhibits personal qualities that serve as a role model for other members and cadets: d. A member may receive this award more than once. SELECTION 5. Nominations may be made by Members of the ACLC – AB in good standing, Commanding Officers of Cadet Corps or Parents Committee Representatives. The nomination shall be by letter or email in the form of a “citation”. Nominations shall close December 31st annually. Selection shall take place at the Board of Governors (BOG) meeting in January of the following year. NOTIFICATION 6. Winners of this Award shall be notified by the ACLC – AB President.


LEAGUE MEMBER OF THE YEAR NOMINATION MRS. JOSEPHINE BLOGGINS 4321 RCACC 123 Anywhere Street, Agooseshoot, AB T0D 0A0

780-123-4569

Mrs. Bloggins joined the Army Cadet League of Canada – Alberta Branch in 2000 as a member. When our League Rep stepped down in 2003, Mrs. Bloggins was ready and willing to be our Representative in the ACLC-AB. During her years as our League Rep, she has brought forth concerns and questions from our Corp to the Zone meetings and returned with answers. Mrs. Bloggins has attended the Zone Meetings, Parents Committee meetings and assisted with the Corps and Cadets whenever needed. Josephine is not only our League Representative but is the Chairperson in her Zone and also sits on the ACLC- AB Board of Governors as a Vice President. She has been instrumental in organizing the Kozar Cup in Edmonton for the last 6 years and has been on the committee, for 3 years, to assist with the Provincial Recognition of Excellence Awards and Development Workshop held in February each year. Mrs. Bloggins was the driving force behind having more Cadets attend Vimy Ceremonies in France, by approaching a national Organization to have each of their individual branches fund a cadet to go to Vimy. This has been a great success and so far, with this initiative, 75 deserving Cadets across Canada have been able to have a Vimy Experience.


Appendix 16.2

Society Bylaws Name of Society

MEMBERSHIP 1.

Membership fee, if any, in the society shall be determined, from time to time, by the members at a general meeting. Any person residing in Alberta, and being of the full age of 18 years, may become a member by a favourable vote passed by a majority of the members at a regular meeting of the society, and upon payment of the fee. Such voting shall be by ballot, unless the meeting by resolution otherwise decides. Any person under the age of 18 years may in the same manner become a member upon payment of half of the said fee.

2.

Any member wishing to withdraw from membership may do so upon a notice in writing to the Board through its Secretary. If any member is in arrears for fees or assessments for any year, such member shall be automatically suspended at the expiration of six months from the end of such year and shall thereafter be entitled to no membership privileges or powers in the society until reinstated. Any member upon a majority vote of all members of the society in good standing may be expelled from membership for any cause which the society may deem reasonable.

PRESIDENT 3.

The President shall be ex-officio a member of all Committees. He/she shall, when present, preside at all meetings of the society and of the Board. In his/her absence, the Vice-President shall preside at any such meetings. In the absence of both, a chairperson may be elected at the meeting to preside.

BOARD OF DIRECTORS 4.

Board of Directors, Executive Committee or Board, shall mean the Board of Directors of the society.

5.

The Board shall, subject to the bylaws or directions given it by majority vote at any meeting properly called and constituted, have full control and management of the affairs of the society, and meetings of the Board shall be held as often as may be required, but at least once every three months, and shall be called by the President. A special meeting may be called on the instructions of any two members provided they request the President in writing to call such meeting, and state the business to be brought before the meeting. Meetings of the Board shall be called by 10 days notice in writing mailed to each member or by three days notice by fax or telephone. Any four members shall constitute a quorum, and meetings shall be held without notice if a quorum of the Board is present, provided however, that any business transactions at such meeting shall be ratified at the next regularly called meeting of the Board; otherwise they shall be null and void.

6.

A person appointed or elected a director becomes a director if they were present at the meeting when being appointed or elected, and did not refuse the appointment. They may also become a director if they were not present at the meeting but consented in writing to a ct as director before the appointment or election, or within ten days after the appointment or election, or if they acted as a director pursuant to the appointment or election.

7.

Any director or officer, upon a majority vote of all members in good standing, may be removed from office for any cause which the society may deem reasonable.

SECRETARY 8.

It shall be the duty of the secretary to attend all meetings of the society and of the Board, and to keep accurate minutes of the same. He/she shall have charge of the Seal of the society which whenever used shall be authenticated by the signature of the Secretary and the President, or, in the case of the death or inability of either to act, by the Vice-President. In case of the absence of the Secretary, his/her duties shall be discharged by such officer as may be appointed by the Board. The Secretary shall have charge of all the correspondence of the society and be under the direction of the President and the Board.

9.

The Secretary shall also keep a record of all the members of the society and their addresses, send all notices of the various meetings as required, and collect and receive the annual dues or assessments levied by the society. Such monies shall be promptly turned over to the Treasurer for deposit in a Bank, Trust Company, Credit Union or Treasury Branch as required.

TREASURER 10. The Treasurer shall receive all monies paid to the society and be responsible for the deposit of same in whatever Bank, Trust Com pany, Credit Union or Treasury Branch the Board may order. He/she shall properly account for the funds of the society and keep suc h books as may be directed. He/she shall present a full detailed account of receipts and disbursements to the Board whenever requested and s hall prepare for submission to the Annual Meeting a statement duly audited of the financial position of the society and submit a copy of same to the Secretary for the records of the society. The Office of the Secretary and Treasurer may be filled by one person if any annual meeting f or the election of officers shall so decide.

AUDITING 11. The books, accounts and records of the Secretary and Treasurer shall be audited at least once each year by a duly qualified accountant or by two members of the society elected for that purpose at the Annual Meeting. A complete and proper statement of the standing of the books for the previous year shall be submitted by such auditor at the Annual Meeting of the society. The fiscal year of the society in each year shall be 12. The books and records of the society may be inspected by any member of the society at the Annual Meeting or at anytime upon giving reasonable notice and arranging a time satisfactory to the officer or officers having charge of same. Each member of the Board shall at all times have access to such books and records. REG 3028 (Rev. 2003/05)


Appendix 16.2 MEETINGS 13. This society shall hold an annual meeting on or before ____________________________ in each year, of which notice in writing to the last known address of each member shall be delivered in the mail ____________days prior to the date of the meeting. At this meeting there shall be elected a President, Vice-President, Secretary, Treasurer, (or Secretary-Treasurer), and three directors. The officers and directors so elected shall form a Board, and shall serve until their successors are elected and installed. Any vacancy occurring during the year shall be filled at the next meeting, provided it is so stated in the notice calling such meeting. Any member in good standing shall be eligible to any office in the society. 14. General meetings of the society may be called at any time by the Secretary upon the instructions of the President or Board by notice in writing to the last known address of each member, delivered in the mail eight days prior to the date of such meeting. A special meeting shall be called by the President or Secretary upon receipt of a petition signed by one-third of the members in good standing, setting forth the reasons for calling such meeting, which shall be by letter to the last known address of each member, delivered in the mail eight days prior to the meeting. 15.

_______________ members in good standing shall constitute a quorum at any meeting.

VOTING 16. Any member who has not withdrawn from membership nor has been suspended nor expelled shall have the right to vote at any meeting of the society. Such votes must be made in person and not by proxy or otherwise.

REMUNERATION 17. Unless authorized at any meeting and after notice for same shall have been given, no officer or member of the association shall receive any remuneration for his/her services.

BORROWING POWERS 18. For the purpose of carrying out its objects, the society may borrow or raise or secure the payment of money in such manner as it thinks fit, and in particular by the issue of debentures, but this power shall be exercised only under the authority of the society, and in no case shall debentures be issued without the sanction of a special resolution of the society.

BYLAWS 19. The Bylaws may be rescinded, altered or added to by a "Special Resolution".

Dated

.

Apartment

Address Signature:

City /Town

Postal Code

Province

Print Name: Apartment

Address Signature:

City /Town

Province

Postal Code

Print Name: Apartment

Address Signature:

City /Town

Postal Code

Province

Print Name: Apartment

Address Signature:

City /Town

Postal Code

Province

Print Name: Apartment

Address Signature:

City /Town

Province

Postal Code

Print Name:

WITNESS Apartment

Address Signature:

City /Town

Province

Postal Code

Print Name: This information is being collected for the purposes of corporate registry records in accordance with the Societies Act. Questions about the collection of this information can

REG 3028 (Rev. 2003/05) be directed to the Freedom of Information and Protection of Privacy Coordinator for Alberta Registries, Box 3140, Edmonton, Alberta T5J 2G7, (780) 427-7013.


Appendix 16.4 Canteen Sales Cash Sheet Date:____________

Canteen Sales Cash Sheet Date:____________

Beginning Float:______________

Beginning Float:______________

$0.01 x ______ = _______ $0.05 x ______ = _______ $0.10 x ______ = _______ $0.25 x ______ = _______ $1.00 x ______ = _______ $2.00 x ______ = _______ $5.00 x ______ = _______ $10.00 x ______ = _______ $20.00 x ______ = _______ Total Cash = Less Beginning Float: Total Cash Collected:

$_______ $_______ $_______

$0.01 x ______ = _______ $0.05 x ______ = _______ $0.10 x ______ = _______ $0.25 x ______ = _______ $1.00 x ______ = _______ $2.00 x ______ = _______ $5.00 x ______ = _______ $10.00 x ______ = _______ $20.00 x ______ = _______ Total Cash = Less Beginning Float: Total Cash Collected:

$_______ $_______ $_______

Counted by:______________________________

Counted by:______________________________

Counted by:______________________________

Counted by:______________________________

Approved by:_____________________________

Approved by:_____________________________

Canteen Sales Cash Sheet Date:____________

Canteen Sales Cash Sheet Date:____________

Beginning Float:______________

Beginning Float:______________

$0.01 x ______ = _______ $0.05 x ______ = _______ $0.10 x ______ = _______ $0.25 x ______ = _______ $1.00 x ______ = _______ $2.00 x ______ = _______ $5.00 x ______ = _______ $10.00 x ______ = _______ $20.00 x ______ = _______ Total Cash = Less Beginning Float: Total Cash Collected:

$_______ $_______ $_______

$0.01 x ______ = _______ $0.05 x ______ = _______ $0.10 x ______ = _______ $0.25 x ______ = _______ $1.00 x ______ = _______ $2.00 x ______ = _______ $5.00 x ______ = _______ $10.00 x ______ = _______ $20.00 x ______ = _______ Total Cash = Less Beginning Float: Total Cash Collected:

$_______ $_______ $_______

Counted by:______________________________

Counted by:______________________________

Counted by:______________________________

Counted by:______________________________

Approved by:_____________________________

Approved by:_____________________________


MODULE 17 CAMP HOWARD/LESSARD LAKE BOOKING PROCESS Camp Howard 17.1 Camp Howard Location The Camp is located approximately 80 km. northwest of Cochrane, Alberta, in the Waiparous Creek Forestry Area. The land itself is owned by Her Majesty the Queen in Right of the Province of Alberta, and is administered by Alberta Sustainable Resource Development. 17.2 Camp Howard Facility Information The Camp covers 10 acres in all, and consists of three main buildings and two outdoor pit toilets. There is a kitchen facility - recently renovated, and a bunkhouse containing separated sleeping quarters for gender separation, officers, etc. The Chalet is a standalone building and can be deployed as an operations centre, or as a classroom, lecture room, dining room or can sleep a number of individuals in case of overflow sleeping conditions in the bunkhouse. The power plant, diesel driven for production of electricity to the main buildings, is located in a separate building away from the living quarters. The kitchen stove and the furnace in the bunkhouse are fuelled by propane. There is also an outdoor fire pit for additional cooking or gathering place. 17.3 Camp Howard Contact Information For more information regarding Camp Howard, contact: Melanie Gilmour gilmourm106@gmail.com 1-403-826-4391 17.4 Camp Howard Booking Procedure To book Camp Howard, contact: Melanie Gilmour gilmourm106@gmail.com 1-403-826-4391

LESSARD LAKE 17.5 Lessard Lake Location Lessard Lake Outdoor Education Centre is located approximately 1 hour northwest of Edmonton. Follow the Lac Ste. Anne County Lessard Lake Public Campground signs. Please note that all distances in (km) are approximates. 

Highway # 43 directions: From Edmonton, head west on HWY #16 to the intersection of HWY # 43 (50 km). Follow along HWY # 43 corridor to RGE. RD 51 (42 km). Head south on RGE. RD 51 (3 km) to the entrance of Lessard Lake Public Campground. 17-1


Highway # 16 directions: From Edmonton, head west on HWY # 16 to intersection of HWY # 765 (74 km). Head north on HWY # 765 to TWP. RD 554 (21 km). Head west to RGE. RD 51 (1.6 km) and head north (0.8 km) to the entrance of Lessard Lake Public Campground. LEGAL LAND DESCRIPTION RURAL ADDRESS

SE 26-55-5 WSM 55416 Rge Rd 51

17.6 Lessard Lake Facility Information On site, you will find many amenities, which will make your rustic getaway a little more comfortable. The 40’ x 60’ main lodge is heated with a spacious kitchen area, consisting of a commercial gas range complete with burners, two ovens and a grill; a large double sided cooler, a refrigerator and a chest freezer; electrical outlets, running water, stainless steel 3-compartment sink and two large serving tables. A loft area above the kitchen overlooks a stone fireplace located on the main floor. For your safety, the lodge is equipped with smoke detectors, fire extinguishers, first aid kit and a telephone for emergency purposes. Included with your booking are four 20' x 20' cabins divided into two rooms each with bunk bed frames – total sleeping capacity 48! There are also two fire pit culverts with log seating, two barrel type natural gas BBQs and picnic tables. Six canoes are also available for your use. The large open area is a great spot to set up tents or for other activities. The shed is kept supplied with firewood. A fully operational Washroom with sinks & toilet stalls are shared with the Lessard Lake Public Campground. A coin operated shower will allow you to end or start the day with a clean hot shower. The nearby lake, accessible by a paved pathway leading from the lodge, is used for boating, fishing, canoeing, and swimming. Canoes are available for our use, please state needs when booking. 17.7 Lessard Lake Contact Information Date availability and venue information can be found out by contacting: Lac Ste. Anne County Toll free 1-866-880-LSAC (5722) and asking for Donna Kerr or Trista Court. 17.8 Lessard Lake Booking Procedure To book for a Cadet FTX contact: Sergeant Laurie Coleman – Regional Cadet Support Unit NW – Contracting Clerk Laurie.Coleman@forces.gc.ca 204-833-2500 Ext. 212

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Army Cadet League of Canada (Alberta Branch) Conclusion The Alberta Army Cadet League Handbook has been a work in progress for many years. We derive a great deal of satisfaction that it is to the point where we can put it out to our League Reps, Members and Parent Committees/Unit Support Groups to assist them. We are a constantly evolving Organization and that presents challenges with publishing guidelines and keeping those guidelines current. With the assistance of our League Reps, Members, Parent Committees/Unit Support Groups and Board of Governors, we will strive to keep the Handbook current and relevant. Thank you to everybody who has helped with this project, from coming up with the outline, to finding information, editing, finally putting it all together and publishing to the website.

Profile for Alberta Army Cadet League

Alberta Army Cadet League Handbook  

Handbook for League Reps and Sponsoring Committees of Alberta Army Cadet Corps.

Alberta Army Cadet League Handbook  

Handbook for League Reps and Sponsoring Committees of Alberta Army Cadet Corps.