Candidature for IFMSA Vice President Capacity Building2016 -17 Alaa Ibrahim

Alaa for IFMSA VP.CB 2016/17

MedSIN-Sudan

Dear IFMSAians worldwide, It’s with A great pride and devotion, deepest pleasure, motivation and love to this Federation to send you my candidature for the position of IFMSA Vice President Capacity Building for the term 2016-2017.

My name is Alaa Ibrahim, I was born and raised in Khartoum /Sudan, and recently am a 5th year Medical Student at Ahfad University for women/Faculty of Medicine.

I still remember years back since I have took my steps to join this Federation, as I have started this Journey from the root level as A member at my Local Committee and never hesitated to ever go forward and share my passion for the volunteer work, health care improvement and have the honor to serve the community, and made me decide that I want to do something with my time that really mattered.

However, over years my NMO and IFMSA has became so much to me than ever. Its became an ideal that brings together like-minded people, who share a vision of the world an organization that welcomes everybody is willing to work, and it became my family and friends.

As I always looked and still for the glory, I have been hold many position locally with in my committee as I have elected to be the local SecGen and LORP2013 on the same year , moving to national I was part of MedSIN-Sudan National Board2013 till our last NGA where I have been elected as Advisory Board “ SupCo” 2015/2016.

Furthermore since I have been an IFMSA Trainer in Dec 2012 and right after being also Youth Peer Trainer, I deeply sunk in Delivering Training sessions, organizing workshops and worked deeply on Capacity building field and found other way out to love & stick to IFMSA even more, till I elected to serve as IFMSA Training Support Division Regional Assistant forAfrica2014/15 in the IFMSA previous term and currently have also being serving the Federation as Capacity Building Regional Assistant for Africa.

IFMSA has shown me the incredible potential and impact that medical students can have, and teaches its members skills, knowledge and give them an encouragement to take action that wouldn’t find any were else. All of this combined has made me realize I want to give more back to IFMSA than it has given me so far, making me want to dedicate another year working within this Federation and within the Team of Officials and EB members.

All the experiences I have gained in those years and the Passion to this Federation pushed me to candidate for this position and because most I believe in the diversity that IFMSA has, and through this diversity we will achieve our Vision and Mission.

Alaa for IFMSA VP.CB 2016/17

MedSIN-Sudan

During this long journey, IFMSA has become the integral part of my daily routine. IFMSA is my work, my fun, my joy, my passion and my responsibility. My happiness and emotions are linked with the federation and it has a great impact on my life.

I also believe that leadership is a fundamental and basic need for our Federation to grow well, therefore I promise to serve the Federation with dedication, determination, focus, openness, joy and integrity.

I am proud and loved to be called IFMSAian, and I consider this as my identity. The federation has given me so much; it’s time that I devote my services for the federation in return. I am candidating with a dream, a dream which I am longing for years to know how it feels to be in the Highest Team, how it feel to serve at this platform. These are not words but my feelings for my federation.

I hope you enjoy reading it.

Yours Sincerely

Alaa Ibrahim CB RA for Africa15/16 VP.CB Candidate term16/17

Alaa for IFMSA VP.CB 2016/17

MedSIN-Sudan

Summary of Plan of Action:Should I have been selected to be the One my plan of Action summery will be as follow:1- General Duties of Vice President Capacity Building as Stated in IFMSA Bylaws.

2- Capacity Building International Team “ CaBiNet�

3- Developing Capacity Building Strategy that following the same THEMES of IFMSA Strategy which are: - Sustainability, - Impact - and Relevance.

4- Categorize the Capacity Building into three:a. IFMSA Trainings b. Standing Committee Capacity Building c. Capacity Building Events 5- Developing Capacity among NMOs 6- Build A Strong Monitoring & Evaluation System for IFMSA Capacity Building.

7- IFMSA Capacity Building External Relations.

Alaa for IFMSA VP.CB 2016/17

MedSIN-Sudan

Detailed Plan of Action

1. General Duties as Vice President Capacity Building a. Handover A proper handover is a must key to keep countinuitiy of IFMSA, So I will Make sure to have a proper, detailed handover as well as our archives, Training Resource Center and all documenst releated to Trainings and Capacity building to be able to evluate and prioritize what needs more focus and develop. b. Stratigic Plan Creat a well sured and defined Stratigic Plan for the term, based on IFMSA Strategy2014-17 and this Preliminary POA & along with the inputs of the NMOs and according to the Regions Needs. c. Others Committing to do all the needed works for IFMSA to improve our Global Capacity Building & also sticking to the general of VP.CB as stated in IFMSA Bylaws:a. Develop and coordinate the implementation Capacity Building Strategy b. Be responsible for the capacity building of IFMSA, the NMOs, and individual medical students. c. Assure the capacity building flexibility towards different areas of intervention d. Develop and maintain a monitoring and evaluation system to ensure the quality of capacity building activities and resources. e. Create and maintain a database of trainers. f. Being an open channel of communication between trainers and NMOs. g. Maintain and update the training resource centre. h. Support NMOs with the training resources needed for their capacity building activities.

2. Capacity Building International Team” CaBinet “ -

“Capacity Building International Network” will be the Official Name of the team.

Team work is the key to success, and I believe we can only achieve our goals through team work. Creating a transparent, motivated, competent and

Alaa for IFMSA VP.CB 2016/17

MedSIN-Sudan

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diverse Capacity Building team would be my first step of term. I will make sure that I have skilled, experienced and motivated team before the term starts.

Open the call for the Team with specified description for the Position needed.

Diversity of the team will add a flavor of quality to the work and in the region. I will encourage all the NMOs to apply for it.

The Team will be consisting of: a. General Assistant b. 5 Regional Assistants for each region “Africa, Americas, Asia Pacific, EMR, Europe� * The Aim of having a general Assistant in my term, because of the intense, loaded work that will be on the IFMSA Capacity Building PLUS administrative work and for the respective RAs to be focusing in the regions. (more discussion will be held with the new elected EB) Run the power of the team.

3. Capacity Building Strategy Capacity Building is the fundamental needs for IFMSA and specifically each NMO need to be developed and capacity build, So for this term I will be developing A Strategy that follows the same THEMES of IFMSA Strategy2014-17 which are: Sustainability, Impact and Relevance and we will achieve that through the coming actions:

4. Categorizing IFMSA Capacity Building Simply explaining and structuring how it works, this will be the 1st step of the C.B strategy and the main reason behind this categorizing is: - to make the work of C.B & Trainings easier, organized and structured.

- to prevent the conflict between Standing Committee directed Capacity Building workshops and Trainings, as each one has A specific INTERNAL OPERATING GUIDELINES. * The main capacity building Structure will be as follows: 1- IFMSA Trainings 2- Standing Committee Directed Capacity Building 3- Capacity Building Events Alaa for IFMSA VP.CB 2016/17

MedSIN-Sudan

A. IFMSA Trainings and this section will include all the Related matter to IFMSA Trainings and will be my own responsibility and the Cabinet to keep track of it and it includes: - “TNTs + TOTs + TETs” - Internal Operating Guidelines of Trainings - Training Resource Center - Trainers Database.

- List of IFMSA Trainings - Evaluation System for Trainings

B. Standing Committee Directed Capacity Building and again the purpose for having this section is to make the work of IFMSA capacity building easier and this mainly will be directed to each standing committee needs instead of general soft skills and the responsibilities will fall on my shoulder along with the standing committee Directors and this include but limited to:- TMET - TNHRT - IPET & IPAS - Global & Public Health workshops - Exchanges - Any other Capacity Building workshop proposed by the SC - Trainers Database for each one them separate form IFMSA Trainings

C. Capacity Building Events All NMOs, Regions and IFMSA itself have capacity building events, cause what we do is actually capacity building. So have this defined category will allow me and my team to work properly to Insure high Quality events and this included: - Sub Regional Trainings “SRTs” - PRETs - GAs in forms of “Pre-GA workshops, Trainings within the GA itself, NMO Management sessions, T.sessions inside the SCs, …etc” - Regional Meetings “the same of the GAs will follows for the RMs” - Activities Capacity Building

Alaa for IFMSA VP.CB 2016/17

MedSIN-Sudan

5. Developing NMOs Capacity It’s Important for each NMO to know how to benefit most from IFMSA and improve it Capacity and its members and this is can only be achieved by collaboration & communication between “me + my team and NMOs” for consistent and efficient capacity building based on the NMOs needs

* My main focus with the NMOs will be as to:-

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a. Development I will provide help to each NMO needs support to grow and develop even more through direct contact of its Training / Capacity building Director, and incase if not available the main communication should be through the president.

Make sure to follow up with the NMOs that hosting capacity building events to insure good quality.

Providing all necessarily resources b. Empowerment Empowering the NMOs through empowering the Trainers within the NMOs by:1. Providing opportunities for them to practice their skills, 2. Genuinely updating through the Trainings Server, Facebook group and Training Resource Center.

3. Having Trainers Meetings within the GAs, RMs for icebreaking and expand the Trainings family and most getting feedback on their work back in their respective NMOs Targeting the Regional Meeting within the GAs so as to be involved better.

6. Monitoring and Evaluation System And here it comes the most important part of all, cause to know where you stand and how far your Organization is going and which part may need development you have to evaluate what you have done till now firstly and this can only be through a very strong Evaluation and monitoring System.

Going Back to the previous and last term of Training Division, which I were part of its International Team some of problems we were able to identify and yet we proposed some solutions for them, so in this term I will be very happy to implement this solutions.

Alaa for IFMSA VP.CB 2016/17

MedSIN-Sudan

a. Problems we are facing: (as proposed in TSD Proposal) - A good follow up we need a follow up plan that monitor the trainers and to keep an eye on the quality of the training sessions they are conducting.

- The selection Criteria of Participants one of the main reasons for the low quality in some training sessions comes from the trainer and not from the materials or circumstances, so it must be improved.

- Same Training Ideas our Training Center it’s not renewed so to allow us to serve the renewable needs of IFMSA from time to time.

b. Possible Solutions: - Credit Hour System - Training Log Book - Basic & Advanced Training sessions - Training Manuals

c. Capacity Building Events Evaluations : After each C.B Events there will be an evaluation and of course with the help of VP Activities “Before and after” - before: to insure the quality of the event - after: to keep on learning from the mistake and to improve in the next time.

7. Capacity Building & Externals Relations

IFMSA is ON OFFICIAL relations and collaborations with many NGOs & Organizations that are so professionals on this field that we can use their capacity and resources in possible ways, and of course with the help of VP Externals and Liaisons Officers we can achieve that.

Alaa for IFMSA VP.CB 2016/17

MedSIN-Sudan

IFMSA Capacity Building Timeframes Plan2016/17

Elected Period

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Handover, creation of Capacity Building handover kit and Structured Strategic Plan.

Prioritize the Term Work closely with the current VP.CB & complete my term as CB RA Africa.

Attending IFMSA TOM4 Attending European & Asia Pacific Regional Meetings 2016 TOM5 + August Meeting2016 + TOM0 Call for International Assistants Selection of CaBiNet “Capacity Building International Team” Monthly CaBiNet Meeting EB Meetings TOM1 Call for Pre ARMs workshops Facilitators & selection Call for Pre PAMSA RM workshops Facilitators & selection Working according to the C.B Strategy “ updating the Trainers Database + Training Resource Center” Start working on the Trainings Manuals with the Cabinet + Trainers Any emerging call for help from NMOs Monthly CaBiNet Meeting EB Meetings + TOs Working On the ARM & PAMSA RM capacity building events Call for EMR workshop Facilitators & selection Continue working on the Trainings Manuals Start Preparing calls for MM2017 Any Emerging events by NMOs

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Monthly CaBiNet Meeting EB Meetings TOM2 Attend ARM2016 Send out MM2017 support persons call + workshops facilitators Evaluations of ARM Follow up on EMR & PAMSA 2017 SELECTION & Preparation for MM2017 facilitators

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October

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November

December

Alaa for IFMSA VP.CB 2016/17

MedSIN-Sudan

January

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Monthly CaBiNet Meeting EB Meetings PAMSA RM2017 EMR Regional Meeting2017 Follow up on MM2017 C.B events Call for EuroEgMe workshop facilitator & selections Call for Training sessions Trainers for MM2017 Any Emerging events by NMOs

February

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Monthly CaBiNet Meeting EB Meetings Evaluation of PAMSA & EMR Regional Meetings Final Preparations on MM2017 TOM3 Pre-MM2017 Any Emerging events by NMOs

March

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IFMSA March Meeting2017

April

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Monthly CaBiNet Meeting EB Meetings Following up on EuroEgMe Preparation Selection and kicks off preparations for APRM2017 European Regional Meetings 2017 TOM4 Any Emerging events by NMOs

May

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Monthly CaBiNet Meeting EB Meetings Evaluation of European Regional Meeting Follow up on APRM Preparations SRTs by NMOs Finalise the Trainings Manuals Calling for AM2017 workshops Facilitators

Alaa for IFMSA VP.CB 2016/17

Following up on EuroEgMe Preparations Call for Asia Pacific Workshop Facilitators Evaluation of MM2017 Any Emerging events by NMOs

MedSIN-Sudan

June

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Monthly CaBiNet Meeting EB Meetings APRM2017 FOLLOWING & SELECTION of AM2017 Facilitators EVALUATION of APRM2017 Any Emerging events by NMOs

July

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Monthly CaBiNet Meeting EB Meetings Finalize the AM2017 Preparations TOM5 PreAM2015 Handover manuals and end of term report Any Emerging events by NMOs

August

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IFMSA August Meeting2017

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Monthly CaBiNet Meeting EB Meetings Finalize handover & support EB/TO elected Any Emerging events by NMOs

September

Alaa for IFMSA VP.CB 2016/17

Evaluation of AM and follow up Update Trainers Database and make it online Any Emerging events by NMOs

MedSIN-Sudan

Alaa Ibrahim CV

Personal Data:-

·

Name: Alaa Ibrahim Aboalgasim Alhaj

Gender: Female · Age: 22 Marital Status: single · Nationality: Sudanese · Current Position: IFMSA Capacity Building Regional Assistant for Africa 16/17.

Occupation: Medical Student, 5th year NMO: MedSIN-Sudan · Address: Ahfad University for women-Faculty of Medicine - Omdurman/ Alarda StreetKhartuom Mobile No.: +249929558125 · Email: alaazibrahim@gmail.com / aloya199360@yahoo.com

Languages:Arabic: Native · English: Fluent · Spanish: Basic

Higher Education:-2010 - Present Medicine and General Surgery (MBBS(Faculty of Medicine, University of Ahfad Sudan / Omdurman

Alaa for IFMSA VP.CB 2016/17

MedSIN-Sudan

Qualifications and Positions held:           

International Federation of Medical Students Associations Official Trainer – since Dec 2012 Official IFMSA youth peer education Trainer 2013 Local Secretary General – AMSA- Ahfad Medical Students Association 2012 - 2013 MedSIN – Sudan)MedSIN –Sudan) Member of National Council-2012-2013 MedSIN-Sudan - LORP ( Local Officer on Human Rights and Peace ) 2012-2013 International Organizing Committee for African Regional Meeting (ARM) -2013 Ethiopia International Organizing Committee for ARM2014- Uganda14/15 IFMSA Training Support Division Regional Assistant for Africa 2014-2015 IFMSA Training Support Division Support Person for MM2015-Antalay/Turkey MedSIN-Sudan Advisory Board 2015/2016 IFMSA Capacity Building Regional Assistant for Africa 2015/2016 IFMSA Capacity Building Support Person for MM2016-Malta

International Conferences: Attended                     

Eastern Meditrainian Regional Meeting EMR in Dubai - June 2011.

African Regional Meeting in Kenya ARM - December 2011 .

MedSIN-Sudan 13th national GA - April 2011.

MedSIN-Sudan 14th national GA - Septemper 2011.

MedSIN-Sudan 15th national GA - April 2012.

MedSIN-Sudan 16th national GA - September 2012 African Regional Meeting in Tanzania ARM - December 2012 Sub Regional Training in Egypt SRT- May 2013 IFMSA-Asia pacific Regional Meeting APRM2013 – Indonesia MedSIN-Sudan 20th National GA-April2014 63th IFMSA August Meeting AM2014 – Taipei/ Taiwan.

1st Asia Pacific SRT – Tokyo/Japan as Facilitator & Coordinator African Regional Meeting in Uganda ARM-December 2014 Eastern Meditrainian Regional Meeting in Egypt EMR -2015 64th IFMSA-March Meeting MM2015 –Antalya/Turkey 16th World Conference on Tobacco or Health in Abu Dhabi 2015 1st Africa Sub Regional Training Kenya/ Mombasa 2015 64th IFMSA-August Meeting AM2015- Ohrid/Macedonia 2015 21th MedSIN-Sudan national GA-September.

African Regional Meeting in Rwanda 2015 2nd IADS “International Association for Dental Student” SRT 2016 .·

Alaa for IFMSA VP.CB 2016/17

MedSIN-Sudan

Organized    

MedSIN-Sudan 16th national GA - April 2009 (Vise president of organizing committee) ARM-Ethiopia 2013 (IOC “International Organizing Committee”) ARM-Uganda 2014 (IOC) 1st Africa Sub Regional Training SRT – Kenya2015

International Workshops:Attended      

Think Global Code Blue exploring Mental Health Global health IPET “ Y-Peer” TNT Strategic Planning

Organized -

TNT “ APRM2013-Indonesia” TNT “ Oman2013” TNT “1ST Asia Pacific SRT Tokyo2014” Co-organizer Global health workshop in “ 1st Asia Pacific SRT” TNT workshop PreARM2014-Uganda TNT – in 64th IFMSA Pre GA Turkey2015 Role OF Medical Students in Tobacco Control “ 16th World Conference on Tobacco or Health2015” TNT – 1ST Africa SRT2015 TAMYL “Training African Medical Youth Leaders” in ARM2015 – Rwanda TNT – 2nd IADS SRT “as IFMSA Representative through IFMSA LOSO2015/16”

World Days exploring Global health:Organizing committee World diabetes day “Head of OC” World peace day · World TB day · Attended World malaria day · World aids day ·

Alaa for IFMSA VP.CB 2016/17

MedSIN-Sudan

World anti breast cancer day · World diabetes day · Universal children day · Elimination of violence against women day · World women day .

Trainings:Received                     

IPET TNT Think Global Project Management Public speaking Communication skills Brest cancer Leader ship Presentation skill Team building Creative things Project weekend Leadership 3 (LMO Management Stress management Decision making LMO management Fundraising Team building and empowerment Time management Capacity building Advocacy and lobbying

Given            

TNT - in APRM2013 -Indonesia TNT- in Oman from 7-9/November 2013 Sub Regional Training with in IFMSA-Egypt May/2013 TNT – in 1st Asia Pacific SRT Tokyo/Japan 2014 Facilitation skills Y-Peer education Presentation skills Communication and presentation skills Team building and group dynamic Set up and manage your project Creative thinking Time management

Alaa for IFMSA VP.CB 2016/17

MedSIN-Sudan

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Stress Management Positive thinking Evaluation and feedback Project Management Intercultural Learning Advocacy & Lobbing

Computer Skills . All Microsoft office package./ Internet surfing.

Hoppy-s Reading .

Dancing Traveling .

Playing Volley, basket Ball .

REFRENSECES: - Available upon requested

Together WE will build a wide, DIVERSE Capacity in IFMSA

Alaa for IFMSA VP.CB 2016/17

MedSIN-Sudan