AIESEC UNIVERSITY OF ANTWERP
2017-2018 ANNUAL REPORT
About AIESEC Message from the Board Why, how and what Sustainable Development Goals Exchange products
4 6 11 12
This Year Outgoing Global Volunteer 18 Outgoing Global Talent 20 Incoming Global Talent 22 Business Development 24 Marketing 26 Talent Management 28 Finance 30 Facts and more Working with AIESEC 32 Abbreviations 35 Thanks 36
Message from the Board
Focusing on powerful AIESEC experiences for a stronger brand
Truly refocusing on our core business meant cutting a lot of the campus events that had been a part of our organization’s portfolio for a long time. At first there was a lot of uncertainty around the potential financial consequences and whether this would directly enable us to deliver on the ambition of unprecedented growth in exchange sales. This focus shift would thoroughly shake up the business model we had had for many years.
For the future, we hope that our successors will continue in the direction that we have set and by doing so we believe that they can reach heights that seemed impossible only 9 months ago. Not only can they deliver another consecutive year of overall growth in realized exchanges but we also envision an equal increase in the number of active members in Antwerp and new innovations for quality improvement.
Finally we want to specifically thank every single member and team leader of our Local Committee for trusting our leadership and for helping us reach our goals. It has been an honor to work with all of you and we hope you will all continue your local and international AIESEC experience for many years to come.
Henri Groenweghe This term will also forever be remembered as the build up period towards the implementation of the national OD Model. Thanks to the perfect alignment with the end date of our EB term, we knew actually which exchange products we needed to focus on and we had a clear image of what our bottom line needed to be.
Towards the end of 2017, it became clear that both the removal of our non core-aligned operations and the implementation of OD were smart strategies… These supported us to finally start tapping into unused potential for our exchanges and in the end we achieved our collective dream to delivery more powerful AIESEC experiences for a stronger brand! It is with great pleasure that we conclude this adventure, having realized significant growth in the national driver product and setting new historical peak numbers in both overall incoming and outgoing exchanges.
Local Committee Vice President Strategy and Operations ‘17-’18
Annual Report
This report serves as a summary of the term that started on May 1st, 2017 and ended on January 31th, 2018. Even before the start of our mandate as the board of AIESEC UA, we knew it was going to be one like no other. Following the timeline shift, two more drastic changes as part of the global direction of AIESEC were being implemented locally. This meant that we only had 9 months to make our term count and to create an impactful legacy.
5
Why, how and what
Since then, the world has been changing faster than ever before. We believe that young people hold the key to a better future and they must learn to adapt quickly to solve problems. This is why AIESEC strives to peace and fulfillment of humankind’s potential.
Annual Report
AIESEC was founded after the second world war by students from Belgium, Denmark, Finland, France, the Netherlands, Norway and Sweden. Our fundamentals were shaped by the social, economic and political climate of the time.
In today’s context, ‘Peace’ does not exclusively mean avoiding war. Peace can symbolize a world that does not have conflicts that arise from cultural, religious, or other aspects of differences in humanity. Peace can also symbolize being in harmony with yourself. AIESEC strives to build a world where people can work towards their own understanding of peace, while respecting and understanding the views of others.
Through “Fulfillment of Humankind’s Potential, AIESEC strives for a world where people can be the best version of themselves.
1945 End of WWII: World War II comes to an end in 1945.
7
We place our confidence in youth because they have the passion, dynamism and entrepreneurial spirit that are needed to shape the future. They have the responsibility to improve tomorrow by choosing who they will be today.
AIESEC is a platform for young people to explore and develop their leadership potential. After going through an AIESEC experience, young people are better prepared to make a positive impact in any sphere they choose.
Our Leadership Development Model AIESEC’s unique leadership development model seeks to prepare youth to take a stand on what they care about and become capable to make a difference through their everyday actions. That is why our answer is to develop the characteristics below according to the largest world issues and trends.
Self-aware Understands and lives personal values, focuses on strengths over weaknesses and explores one’s passions
World Citizen Believes in their ability to make a difference in the world, Interested in the world issues and enjoys taking responsibility for improving the world
Empowering Others Communicates effectively in diverse environments, develops & empowers other people and engages with others to achieve a bigger purpose
Solution-oriented Adapts and shows resilience in the face of challenges, transmits positivity to move forward throughout uncertainty and takes risks when needed
1948 Founding of AIESEC: in Liège - Belgium, students from 7 countries come together to lay the foundation for AIESEC.
9
Annual Report
Cross-cultural exchanges AIESEC provides an opportunity for young people to work or volunteer abroad in non-familiar environments. This allows them to step outside their comfort zone and expand their world view, while contributing to the community in which they are working. Living such experiences enables people to build a better understanding on how to communicate and capitalize on diversity in our increasingly connected world. Striving for Excellence We continuously improve through creativity and innovation. We strive to deliver the highest quality performance in everything we do.
Team experiences AIESEC members work in teams to create and manage these cross-cultural exchange experiences. This provides an opportunity for our members to live powerful team experiences and develop their own leadership potential.
Acting sustainably We act in a sustainable way for our organization and our society. Our decisions take into account the needs of future generations.
Demonstrating Integrity We are consistent and transparent in our decisions and actions. We fulfill our commitments and conduct ourselves in a way aligned with what we envision.
Activating Leadership We lead by example and inspire leadership through actions and results. We take responsibility for developing the leadership potential of others.
Enjoying Participation We create a dynamic and welcoming environment through the active and enthusiastic participation of individuals. We enjoy being involved in AIESEC.
Living Diversity We actively learn from different ways of life and opinions represented in our multicultural environment. We act inclusively, respecting and actively encouraging the contribution of each individual.
AIESEC and the Sustainable Development Goals
AIESEC is one of the United Nations partners to reach these 17 goals. Our contribution is by promoting and driving youth participation in the implementation of the Global Goals for Sustainable Development. This not only by creating awareness of the Global Goals, but also by linking them to all of our Global Volunteer projects. Every young person choosing to go on a volunteering experience with AIESEC, also chooses to contribute to one of these SDG’s.
Annual Report
The Sustainable Development Goals (SDGs) are a collection of 17 global goals set by the United Nations. They cover a broad range of social and economic development issues, as you can see below. The SDGs are also known as “Transforming our World: the 2030 Agenda for Sustainable Development” or Agenda 2030 in short. The goals were developed to replace the Millennium Development Goals (MDGs) which ended in 2015. Unlike the MDGs, the SDG framework does not distinguish between “developed” and “developing” nations. Instead, the goals apply to all countries.
11
Our exchange products
Volunteering experience abroad Contribute to the SDG’s 6-8 weeks
AIESEC is an organization that has offered me the chance to experience what I truly am capable of: 200 students over the course of six weeks gave me their trust and spoke to me in English about various current affairs happening in the world. They trusted me to show me their courage to speak in a language that is not their mother tongue. I had the privilege to make almost everyone step out of their comfort zone, including myself, and having a good, instructive time together. I have experienced how important and enjoyable healthy human contact and self development can be and what it means to have an influence on 200 young people, people of my age, in a very positive way. By teaching students in English I also was teaching myself: I am certain that both parties have learned positive skills we can put in practice in the (near) future.
“
“
Cross-cultural environment
Develop yourself
Be a local in an unknown environment and experience new cultures by working in a diverse and cross-cultural team. Step out of your box and broaden your horizon, becoming a citizen of the World!
Grow and develop by going through practical experiences and learning-by-doing. An intense crosscultural environment allows you to increase your self-awareness and solution orientation, improve communication skills and develop a global mindset.
Volunteer experience Volunteer abroad in NGOs or on projects that contribute to the Sustainable Development Goals*. Tackle pressing global issues to create positive impact in local societies. Don’t just travel. Develop the world.
Become the best version of yourself! Discover the art of experiential wanderlust by working with NGOs or on projects directly contributing to the Sustainable Development Goals. Open your eyes towards the possibility to build, create, teach, and travel. Grab your backpack, it’s time to go!
Annual Report
For all students
13
Professional internship in a start up 6-12 weeks For all students
Entrepreneurial stint
Expand your network
Put your entrepreneurial aspirations to the test by working with a startup and embracing the challenges that come with it. Understand the behind-the-scenes of running an entrepreneurial venture through experience.
Leverage from the many opportunities to grow your professional network that will support in your own future entrepreneurial endeavors. Connect with professionals and experts from diverse walks of life who will support you in the future.
Global opportunity
Develop yourself
Take your professional and life experiences to the next level by exposing yourself to a whole new culture and environment as you live your internship in a completely foreign society. Learn how to adapt in a multicultural environment and stand out.
Grow and develop by going through practical experiences and learning-by-doing. An intense cross-cultural environment allows you to increase your self-awareness and solution orientation, improve communication skills and develop a global mindset.
Professional internship in a renowned company 6-18 months
“
Through the AIESEC global talent program, I did an internship for three months in Toronto (Canada). I joined the research division of Autodesk, as a research intern. The topic of the internship closely matched that of my PhD, and the whole experience was very enriching. Working abroad means meeting new cultures, both in the workplace and outside. For me, it also meant I could focus completely on my work, and it was a very intense (but relatively short) period. AIESEC helped me with the preparations, especially the visa procedure, which isn’t always obvious. The local chapter in Toronto welcomed me and provided support and fun activities. I had a very positive experience, and would recommend it to anyone wanting to enrich their professional and personal life.
“
Global opportunity
Work experience
Expand your horizon by allowing yourself to develop your professional career in a global setting. Work in a whole new environment and work culture, while adapting to the local life in another country.
Launch yourself into a challenging role that allows you to gain a professional edge with our partners who are dedicated to providing an enriching experience aligned with touchpoints that help you evaluate yourself and grow.
Diverse industries
Develop yourself
Gain work experience in any of the following areas:HR, Marketing, Education, Engineering, and many others. Our pool of opportunities is always growing, with new industries and fields being added.
Grow and develop by going through practical experiences and learning-by-doing. An intense crosscultural environment allows you to increase your self-awareness and solution orientation, improve communication skills and develop a global mindset.
Annual Report
Recent graduates only
15
The history of AIESEC in UA by exchange numbers
Annual Report
In the history of AIESEC UA, Exchanges haven’t always been our one and only focus. For many years, we also focused on Campus Recruitment. However, we recently regained our focus on exchanges. And as you can see on the graphs, this paid out. We are proud to show that this year we reached our highest amount of oGV and iGT realizes in AIESEC UA history. On the following pages you can read about how our VP’s and their teams made this happen.
17
Powerful leadership experiences I have been a Vice President Outgoing Exchange for two consecutive years. Continuity in both knowledge and management made it possible to innovate and improve our current processes and strategies in order to reach the sustainable growth AIESEC in UA needs. As the Vice President Global Volunteer my three main focus points have been Value Delivery, University Relations and Integrated AIESEC Experiences.
We are currently working on the possibility for students to receive credits for a Global Volunteer project as an optional curriculum item. My last major focus is to turn every AIESECer into an AIESEC ambassador by combining a local and a global AIESEC experience. For the first year, a whopping 30% of our exchanges was such an integrated AIESEC experience.
The first focus point for my team this year was improving our customer experience. We are aiming to turn every AIESEC experience into an even more ‘powerful leadership experience’ by focusing on Value Delivery towards our Exchange Participants. This focus has paid off with an average Net Promoter Score (NPS) of 8,3/10. Moreover, 55% of our volunteering experiences were quoted as ‘completed experiences’, which means all Exchange Standards have been delivered. I am proud of this ranking because I know where we came from and how hard my team and I have worked for this. I feel comfortable about the foundations we have laid for the future. My second strategy was to extend our reach and to capitalize on our University Relations by collaborating more with the University of Antwerp.
My gratitude goes out to my members, the deadline for the Organization Development Model has been critical and challenging. I know every single team member has been putting in a lot of extra time - above and beyond the call of duty - and this has truly helped to ensure that we meet our benchmarks in a timely fashion. I am so happy to see our hard work resulting in such success and I feel comfortable about the commitment and motivation of my successors. I am looking forward to seeing the direction in which they are going to take AIESEC in UA. Evelien Nauwelaerts Vice President Outgoing Global Volunteer
oGV: Most popular SDGs of '17-'18 50,00% 45,00% 40,00% 35,00% 30,00% 25,00% 20,00% 15,00% 10,00% 5,00% 0,00%
SDG 3
SDG 4
SDG 5
SDG 8
SDG 11
SDG 13
SDG 15
SDG 17
OGV in numbers
25 6
20 8,3
oGV Approvals
oGV Realizes
16 oGV Destinations
Net Promotor Score
oGV IXP
Annual Report
oGX Countries
The oGV Team Evelien Nauwelaerts Vice President Ruud Reunis
“
Before I heard about AIESEC I never imagined myself being part of a student organization, I thought they were just distractions and that they would take too much effort. When I found out what AIESEC was, I realized that it was more than just a student organization and it was something I would gladly put effort in. Although I have only been in AIESEC for about eight months, I think that I have learned a lot at a fast pace, not just AIESEC related things but also skills like time management and working in a team. Our team accomplished a lot in this short period of time, like reaching our goal of 20 Global Volunteers before 31st of January for the OD model. We really pushed ourselves and were all determined to reach that goal. I think the LC culture is one of the main reasons we outdid ourselves performance-wise. The hilarious team buildings and generally awesome vibe within the LC made me extremely motivated and excited to push myself and reach the goals we had set. Most importantly, it made the whole experience a lot more fun!
“
Malo Degroux
19
Focus on Value Delivery From being a Team Leader I moved on to be Vice President Outgoing Global Talent and it was such a great opportunity. By focusing on the better profiles and pushing the opportunities from partners, we have sent 4 people on their first professional working experience abroad so far.
Nevertheless, there is some progress in the partnership but later than was planned. The first opportunities for KdG will be for October and I’m convinced Elisabetta, the new Vice President Outgoing Exchange will successfully deliver on them together with her team.
I am very grateful to the team I had for all the We were even able to convince one of them to work they have put in by learning so quickly go on a second experience in May. There are and for being the genuine persons they are still 2 others on the way including me so fingers and I can’t thank them enough for that. I am crossed! I am very excited to finally experience convinced they will keep working hard and will (let’s assume I will get it) what I have been selling perform even better in the future. In general all this time. I am ready to further develop my AIESEC in UA is performing better and better leadership skills in a different environment with and I am certain the new Executive Board will be new challenges. able to continue growing. I wish them the best of luck and I am definitely looking forward to By focusing on Value Delivery we also introduced seeing their achievements. new preparation material for the Exchange Participant so their chances of getting accepted Sofie Kegels would be higher by preparing them for a better Vice President interview. I must admit that I made mistakes Outgoing Global Talent along the way. I failed in getting the partnership with KdG up and running that Evelien had initiated in her term.
oGT in numbers
4
oGE Approvals
1
oGT Realizes
4
3
oGE Realizes
oGT/oGE Destinations
Annual Report
3
oGT Approvals
The oGT Team Sofie Kegels Vice President
Elisabetta Castaldo
Susi Albrecht
Laure-Ann Vanautryve
“
Joining AIESEC has been quite an experience so far. I have met a lot of amazing people, who I got to know better during team building activities, but I also got to do a lot of operational work, which changed my vision and mind about a lot of things. For example, there was this moment during our second education with the whole OGX team and we had to do cold calls, which is something I definitely hated to do before. Now this is still a bit terrifying, but I’ve overcome this fear with the support of my fellow members and VPs. Besides cold calls, we mostly had to help EPs find their perfect opportunity and make sure they have the best experience during their exchange by trying to complete the standards. I think the most stressful part of this was actually finding EPs who were interested in going on an exchange. It wasn’t always easy, but we always made sure everyone stayed motivated by supporting each other in every step of the way.
“
Clint AdjoviTokin
21
Providing all 16 standards As part of the core of the AIESEC operations, the Incoming Global Talent track is responsible for the facilitation and deliverance of international AIESEC trainees to companies in Antwerp. In this department, you have on one hand a business relation with companies. This relation includes sales/negotiating but these practices are mainly focused to build and more importantly retain a healthy partnership with our companies. On the other hand, you have a warm and human relation with the trainees. This aspect revolves mainly around their settlement in Antwerp and their social wellbeing. More concretely, this part exists out of a few very important activities: these start all the way from the beginning, when the trainee is accepted by the hiring company until the trainee departs Antwerp. These activities are grouped into 16 basic standards with the more important ones being: assist during visa procedure, pick -up when trainee arrives at central station, provide good quality & cheap housing, create a social environment where the trainees can thrive and feel at home and 12 more. To be able to provide all these 16 standards, for all our international trainees, this track needed (and still needs) a lot of time, dedication and education.
That is why my department existed out of 2 separate teams consisting of 3 members, with a team leader each. As the VP Incoming Global Talent this year, my main strategic focus points were: a different and more qualitative approach regarding customer relation management. This way we were able to build and retain strategic partner companies that hire multiple trainees from AIESEC and will remain doing so in the future. Additionally, the member/team-leader experience was changed to boost morale with the hoped and realized result that all trainees were handled more qualitatively in Antwerp. One of the more interesting things about this track is that you have the chance to meet and more importantly influence the lives of people from all over the world and to be able to see the change in a company's environment, after introducing them to people from other cultures.
Lloyd van Doorn Vice President Incoming Global Talent
iGT in numbers
4
16
Trainee Events
8
Host companies
Trainee Countries
Annual Report
iGT Realizes
The iGT Team Lloyd van Doorn Vice President
Aline Mortier Team Leader Femke de Wit
Elias Pepermans
Sophie Timmermans
Linde Boekaerts
“
Last year, I was tired, and I completely lost my motivation. I needed something new in my life. Something that would drag me out of the auditorium and put me back in a new and challenging environment. AIESEC always intrigued me: friendly people, cool events and of course interesting goals! So, it did not take long for me to decide that I wanted to join. And I immediately felt at home… Now, when I look back at the past 6 months, I realize it has been a roller coaster, but a really cool one! AIESEC has offered me more than I could imagine back then. Not only new faces, but also new stories. Not only new challenges, but also confidence and self-knowledge. Not only new friends, but also new family. It changed my worldview and made me proud of how much we have achieved together. You may ask how? Well, it’s simple… in AIESEC you are not just a member, you are part of the team!
“
Jonas Dierckxens Team leader
23
Provide great experiences In AIESEC, we create the opportunity for youth, to go on a cross-cultural exchange abroad. For Belgium this means sending people abroad and welcoming trainees from all over the world to give them here a wonderful exchange. In order to provide great experiences, we need to create partnerships with companies who are interested in bringing different cultures into their company. It is the Business Development track who is responsible for starting partnerships with these companies. Last year, cold calling was used to fix a first meeting, however this approach was less and less efficient. Therefore, I reviewed the whole sales method at the beginning of my term, starting with our company's proposal. Together with my team leaders, we also changed our meeting structure and the cold call script. Furthermore, we looked into opportunities like contacting companies via LinkedIn and network events. All of this moved our focus from booking meetings to have meetings, to booking meetings with the right partners due to more qualitative research in advance. This term we also moved our CRM from Podio to Hubspot. It helped us to ensure better information flows over different terms, but also to do better and more qualitative follow up of our companies.
Now all the mailboxes are automatically linked to Hubspot, so no information gets lost and everyone can follow up each partner. A third goal that helped us to improve our sales was B2B-marketing. Together with the VP Incoming Global Talent, we collected some testimonials from trainees and companies and used this during our partner meetings. Last but not least, I focused on education of members and team leaders. It is very important that everyone of BD can present Global Talent in a clear and professional way to companies. Several info sessions and sales trainings did help to develop everyone into a real salesman/woman. This term has been a period with a lot of changes, but I am proud of my BD-teams, who survived this transition and showed that the new sales approach yield results.
Quirine Peeters Vice President Business Development
BD in numbers
12 Trainees
4
Teambuildings
Sales trainings
The BD Team Quirine Peeters Vice President Maxim Buyle Team Leader Heleen Engels
Lisette den Toom
Jef Feyt
3
Company meetings
25 Vincent Loos - Team Leader This year I made another big step in my personal development and the second big step in my career in AIESEC. While having learned so many professional and social skills last year as a team member BD and having met so many incredible young and driven people in AIESEC and the companies I have visited, I found it was time to step up and become team leader. Becoming a team leader made me more aware of my strengths and weaknesses. I made and still make mistakes, but I learn from them and grow stronger and become better by doing so. This way I contribute to my team, my track, AIESEC and to my own personal development. This year I also went on my first conference and it was an extraordinary experience, an eye opener. It was unbelievable to see so many motivated young people together for a weekend full of interesting, motivational and educational sessions, team building and fun. It really showed the magnitude of AIESEC and how it can bring people together and have an impact on society and the world. It really showed me that we are the future, that we can all make a difference and that what we do is not in vain but has a real impact. I thank everyone who advised me to enter AIESEC and all the people in AIESEC who helped me become who I am now.
“
“
New Contracts
36
Annual Report
7
Small yet significant changes During the past term, I feel like a lot of changes have been made. Both within the LC as within my own track: Marketing. Within the LC, we’ve managed to change the entire culture. The whole LC was hard working, striving to a common goal: ‘peace and fulfillment of humankind’s potential’. Next to that, in all my time within AIESEC, I have never seen an LC that is so strongly connected with a strong group atmosphere.
We had a strong exchange focus, which meant that we as a marketing team worked together a lot with the outgoing exchange teams. Together we changed our call script to EP's and went to travel fairs to attract new EP's.
Looking back on this experience, I have a lot of things to be thankful for. Firstly, I am very thankful for my EB. They will always be remembered as my amazing colleagues, the people who I could lean on and more importantly: my friends for In my own team, some small yet significant life. Secondly, I want to give thanks to my 2 changes were made. Before my term, there were team leaders, who have been a great support strict team roles where one person designed, and just wonderful people to work with. Thirdly, another wrote and the third person would post to my team. They are all amazing people whom I social media. I have changed these roles into roles have enjoyed working with throughout the term. where everyone in the team was able to design, I want to thank all of them for their hard work write and post to social media. Also, I added one and commitment. role where everyone would do research on social media of other AIESEC entities to check what they were posting and what we could maybe use ourselves. Another extra marketing responsibility was to organize exchange events. So we created Magali De Schutter ‘Come and meet AIESEC’ events, where we Vice President would talk to potential EP’s in Coffeebars spread Marketing around Antwerp. We focused more on physical attraction, as a result we also have done more aula shouts and changed our approach to them.
MKT in numbers
70 Aulaspeeches
3
Exchange events
4
Exchange fairs
333 Annual Report
Sign-ups
The MKT Team Magali De Schutter Vice President
Jens Matthé Team Leader Marijke Hoekstra
Alexandra Storme
Vincent Willemse
Eline Kempeneers
Stéphane Deffontaine
Charlotte Opsomer As I already was a marketing member last year, I continued to grow in the same position. I learned to work together with new people and learned new skills like Photoshop and other techniques to improve the marketing of AIESEC UA. I think it is amazing to work in an organization like AIESEC. Although it is a big organization, you work in a rather small team. However, I still felt like I had contact with trainees in Belgium as well as with potential exchange participants. It feels like being part of the bigger picture, to make exchange and contribution to the Sustainable Development Goals happen. I think that is what makes AIESEC so special and different from other organizations.
“
“
Nikita Van Kerkhoven Team Leader
27
A more flat structured, but enthusiastic LC During my term as VP TM, I wanted to bring the back office TM closer to the core of AIESEC, namely the exchanges.
connected to an upcoming recruitment. We figured that if people know more about AIESEC and what we do, future recruitment will go smoother. The most successful awareness Therefore we tried to change the LC culture event was the ‘Sint-actie’, which we connected and make every member aware that no matter to SDG 1, so people in Antwerp would link in which track they are, everyone can make AIESEC once again to the SDG’s. exchange happen. The goal of our entire LC was reaching the OD model and this was made Because of the timeline-shift, there was not as very clear during our rewritten Induction day. much time for recruitment as normally planned, We also worked on the member experience however, by working together as an EB, we were by focusing on the ‘learning by doing’ strategy able to do this entire process in two weeks. We and thereby introducing the AIESEC career started by planning on downscaling our entire plan and organizing different types of team LC. Thereby, the productivity could go up and building activities, where every member got this would also improve the member experience the chance to connect and work with each because every member would have more work other. The AIESEC career plan was, however, and be able to learn more. After doing several not completely implemented as planned due to aula shouts, a pop-up reception and two info unexpected events, but my successor will build sessions, we recruited 43 new members in our further on this. LC. Together with them, we reached the OD model and have created a more flat structured, By working more closely with Finance, we but enthusiastic LC. were able to organize all our TM events more cost-efficiently. This cooperation resulted in an Eline Senesael unexpected growth in profit for our public events. Vice President Talent Management Besides that, TM organized for the first time two AIESEC awareness events that were not directly
TM in numbers
AIESEC awareness events
8
43
6
86%
TM Events
1,03
IXP
Productivity
The TM Team Eline Senesael Vice President
Lora Van Tichelen
Retention rate
29 Sophie Molinard During this past half year in AIESEC I have learned a lot about working together in a team that’s part of a much bigger organisation. I had the possibility to develop professional skills and use the theory I learned in books in real life. By working in Talent Management I felt like a real HR manager. It was nice to see that our track got taken seriously and that AIESEC is concerned about its members: after all, our job was to make sure that everyone developed the qualities that they thought were important and felt good in the group. Besides from learning, there were also fun activities like team building. My team and I had to think of activities to do during the team building, which was definitely the most fun part of our job.
“
“
Laurence Guldentops
Active members
Annual Report
2
A change of tactics For the finance department, it is important to allocate enough money to the right people so that the best results can be reached. The teamwork between the tracks is therefore very important.
Considering the change we had to make and the complications that accrued with it, we as a LC can be very proud of our achievements. To show this the graph shows a comparison between the budgeted amount and the realized amount for the past four years. To make it a realistic In the beginning of the term the main focus was a comparison the amounts are taken only for the change of tactics. A lot of the usual events weren’t months July till January. allowed anymore and we had to shift focus to the exchanges. Financially this would cause a My main goal was to conduct a budget with a problem because we would lose the revenue profit and trying to automate our system and that normally came from the non-exchange make it easier to work with. Since this year we related events. For the iGT, oGX and marketing started working with a double entry bookkeeping tracks this meant focusing on exchange numbers system and for several reports it needed to be and reaching their set goals. Since we were aligned with the Excel file that was normally losing the revenue we had to cut costs. As a VP used. This was my main concern this year and finance this also meant looking in which track to I am proud to say that I was able to make this invest, to increase our exchange performance. work. Thanks to everyone in the EB and the help of our amazing and motivated LC we were able This year we have chosen to only have a VP to reach these goals which made us financially Finance and Legal and no team supporting more stable. Budgets for the tracks were lower this position. Moving from the TM track to the than normal, which meant that everyone had to Finance and Legal track, was a difficult transition. look at their expenses more critical and consider This year was an amazing year and a learning a lot of options to make sure they kept to the experience and I hope I can achieve and learn as conducted budget. Especially TM did a great job much or hopefully even more next term. here, they really outdid themselves, they spent a lot less and earned a lot more than was budgeted YoÍlle van der Laan for. So, with the help of everyone in the LC we Vice President were able to make this year financially stable. Finance
Annual Report
F in numbers
31
The F Team YoĂŤlle van der Laan Vice President
Working with AIESEC
Grow your company by accessing our global youth network
That is in essence the story of AIESEC’s growth the last 62 years at the University of Antwerp. We develop people that proactively look for opportunities to grow together with an organization. People who are team players and have the right values in mind.
With our Global talent program we can bring people from 100+ countries into your organization to aid with your goals and pilot your company into an interconnected global world where an enormous potential for growth lies. According to us bringing a different culture into an organization makes people rethink their previous decisions and put it in a larger, global context and thus prepare your enterprise for a bright, global future.
We assist start-ups, SME’s and multinationals in developing themselves by recruiting AIESECers from all over the whole world and assisting them in the process. We strive to minimize any hassle, recruiting a young high potential from Indonesia or someone from Antwerp should not differ in a significant way when you are working with AIESEC.
This translates into our buddy reception team that takes care of housing, a phone number, a social network, ‌
We are looking for partners that share the same values as we do. Partners that we can actively support in growing their business alongside AIESEC. This way we can ensure a long-term partnership that has an impact on the world.
aiesec.be/companies
Annual Report
A
t AIESEC we support companies in growing internationally. Companies often have the ambition to become a global player or to tap into markets where they see enormous potential in the short or long term but are held back because of several factors. AIESEC believes that growth and change can only be achieved by having the people who are willing to take an organization to the next level.
33
Company testimonials “
Go4Logistics hired 4 trainees to help them start up their company, 2 of them are still part of their team (50% retention). These 2 are seen as the companies best coders. AIESEC delivers high quality for a low price. We are well taken care of, all we need to do ourselves are the interviews, the rest happens automatically. AIESEC trainees have a great mindset and are hard workers. In addition, it brings with it a huge cultural dynamic, which we like.
“
“
For us, what surprised us most was the community building of the AIESEC team. This helps for trainees to not only carry the same values, but also for them to feel well and so perform well. Next to that, also AIESEC’s follow up was well in order. Whenever a problem appeared, AIESEC was there to take care of it. We love Antwerp, and therefor also love working with another company located in Antwerp, with a huge international network. We consider AIESEC as a quality label for international recruitment.
“
AIESEC Abbreviations As we like efficiency, AIESEC is full of abbreviations. Listed below are the most frequently used ones. Don't worry if they seem daunting at first - but make sure to keep this sheet at hand!
OD: Organizational Development OGX: Outgoing Exchange – a track at AIESEC UA oGT: Outgoing Global Talent, exchange product oGV: Outgong Global Volunteer, exchange product oGE: Outgoing Global Entrepreneur, exchange product TLP: Team Leader (Program) TM: Talent Management - a track at AIESEC UA TMP: Team Member Program TN: Traineeship Nomination TN taker: Traineeship Nomination taker (company taking on AIESEC trainees) WENA: Western Europe and North America - one of the AIESEC regions XP: Experience
Annual Report
AI: AIESEC International AIESEC in Belgium: national AIESEC level AIESEC: Used to be the abbreviation of Association Internationale Des Etudiants en Sciences Economiques et Commerciales. Now AIESEC is used as the full name. AIESECer: Someone currently/in the past involved in AIESEC BD: Business Development BoA: Board of Advisers Compendium: Rule set (AIESEC UA Compendium is an example of an LC ruleset) (NL: Huishoudelijk Reglement) EB: Executive Board (the LCP and LCVP's) EP: Exchange Participant (someone going on an internship or volunteering abroad) EuroCo: European Conference F: Finance - a track at AIESEC UA FACI: Facilitator (usually speaker/presenter/ person who gives workshops at conferences) Full Member: Member who meets the Full Membership Criteria and has voting rights GA: General Assembly iGT: Incoming Global Talent IC: International Congress (largest annual conference, organized by AI) ICX: Incoming Exchange - a track at AIESEC UA IGT: Incoming Global Talent ITtT: International Train the Trainers conference (helps FACIs) IXP: Integrated Experience JD: Job Description JF: Job Fair LC: Local Committee (an AIESEC chapter at a University) LCP: Local Committee President LCVP: Local Committee Vice President MC: Member Committee (National AIESEC level) MCP: Member Committee President MCVP: Member Committee Vice-President MKT: Marketing - a track at AIESEC UA NTMS: National Training & Motivation Seminar (a conference)
35
Special Thanks Member Committee of AIESEC in Belgium ‘17 - ‘18 Myriam Neri, Cristhian Garzon, Larissa de Silva, Asiri N Bandara Nawarathna, Tamas Viski, Sonia Mijarra, Naomi Koelemans, Mohsen Hn, Aslae Beriche, Jude Arikhan, Giulianna Delgadillo Rector of the University of Antwerp Herman Van Goethem Dean of the Faculty of Applied Economics Rudy Martens LC Coach Tamas Visk
Members of the BoA ‘17 - ‘18 Filip Roeckens, Frank Troch, Michèle Van Spilbeeck, Nicolas Van Spilbeeck, Pauline Van Ostaeyen, Quinten De Witte, Stijn Cornelis, Yorick Van Alphen, Jeroen Janssens Liesbeth Ollieuz, Michiel Valee, Olivier De Pooter, Romy Van Bogaert, Yanni Vissers Members of the financial BoA ‘17 - ‘18 Filip Roeckens, Frank Troch, Michèle Van Spilbeeck, Nicolas Van Spilbeeck, Pauline Van Ostaeyen, Quinten De Witte, Stijn Cornelis, Yorick Van Alphen, Leander Baelus, Peter Neefs
Chair of the Board of Advisors (BoA) Filip Roeckens
SPECIAL THANKS