AIESEC in Romania | Conference Manager 20.1 Applications

APPLICATIONS OPEN

AIESEC IN ROMANIA

CONFERENCE

MANAGER

Hello there, Ask any AIESECer what their best AIESEC memory is and most of the will say something regarding a conference.

Conferences are one of the most important parts of the AIESEC network and organizing one is one of the most challenging experiences you could have.

That being said, we are officially opening the position of Conference Manager for Summer 2020

Role The Conference Manager is responsible for the overall success of the conferences of AIESEC in Romania: Electing and Leading the OC Team, Ensuring the delivery of the conference objectives and ensuring their profitability.

Responsibilities OC Management

Reporting

Planning the Conference | Project Plan, Budget, HR Plan Tracking the OC Team | Regular Communication, OC Meetings Ensuring OC Deliverables | OC Tracking Tools

MC Presence | Being present in Monthly Reviews virtually when requested Reporting | Providing monthly reports to the MC Final Report | Creating the final report at maximum 2 weeks after each conference

Conference Management Venue Communication | Finding conference venues and maintaining communication Agenda Manager Communication | Keeping communication with the agenda manager and the chair before and during the conference Crisis management | Responsible for emergency situations

MoSs

KPIs

• Conference NPS • Conference Profitability • Project Plan Delivery

• # of Subscribers • # of Delegates

Position Information Responsible for:

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20 working hours / week and full time during conferences

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Pre-meeting, conference and post conference costs are covered

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Part time position | 450 RON / month as wage

• •

**The amount of money is determined based on the monthly plan achievement set together with MCVP F&L at the beginning of each month

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Duration | 16th of January to 31st of July 2020

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Will require physical presence at RPM 2019 (21-24 November) as part of transition

WinCo | 16th – 19th of January (requires only presence)

SprinCo | March NC | July

Skills Developed Decision-Making Skills

Creativity

Be it managing the OC Team, Conference Budget, Communication with the venue, making the right choices optimizes all of your processes and strategic and sound decision-making is key to successful conference management.

Through creative brainstorming and calculated risk-taking, the most inspired conference managers instill passion and originality into each of their conferences. For most of them, this is the fun part!

Communication & Team Management Skills

Multitasking

Organizing conferences is never a one-man job. By working together and managing OC Teams, you will develop interpersonal skills necessary to ensure the good delivery of the conference.

Simply put, to be a successful conference manager, you need to be able to juggle a lot at once. Your job description includes a lot of activities and it's your responsibility to make sure nothing falls through the cracks.

Application Information

DDL: 17 .11.2019 The application shall contain the following files:

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A screenshot of your 16 Personalities test (https://www.16personalities.com/)

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Your AIESEC CV in PDF format

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An Endorsement Letter from someone you lead in PDF format

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The application questionnaire in PDF format (to contain all questions from the Personal and Specific Questionnaire)

* There is no page limit, but be sure to give the answers straight to the point. ** For the questionnaire, you can choose to use your own design as long as it contains all the requirements *** The application should be sent to: octavian.dinu6@aiesec.net in a ZIP or RAR archive, containing each file separately, within the DEADLINE

Timeline 11.11.2019

17.11.2019

18.11.2019

19.11.2019

21.11.2019

APPLICATIONS LAUNCH

APPLICATIONS DEADLINE

INTERVIEWS

ANNOUNCEMENT

(REQUIRED PRESENCE)

RPM

General Questions 1. What is driving you to continue in AIESEC? Why have you decided to stand for the National Conference Manager role?

What do you want to take out of this experience?

2. How do you see the effect that conferences have on AIESEC as a whole? How are you going to upscale that effect?

3. Create an analysis for the current state of our conferences and national events considering: agenda content, logistics, financial sustainability, OC management and partners involved.

Specific Questions 1. Imagine that you are responsible for delivering SprinCo 2020: How would you shape your routine and way of working before, during and after the conference, making sure that each point that the JD includes is fulfilled and delivered with excellence?

2. Find three main gaps from our last two conferences. After it, review the timeline of organizing one conference from an OCP/Conference Manager perspective and propose 3 improvements.

3. Present us a template on how you would make a report for a conference (which data to collect, which points to write about, which topics to be reported) and explain how this report can help next OC’s and Events Managers to step up their way of working.

4. Describe your way of working with MCVP F&L, Agenda Manager, OCP, OC Team, External Team and MC Team.

APPLICATIONS OPEN

AIESEC IN ROMANIA

CONFERENCE

MANAGER