1819 Q1Q2 AIESEC in Taiwan National Conference Bidding

1819 National Conference Bidding AIESEC IN TAIWAN 1819

Words from Meeting & Bid SC

Hey AIESEC in Taiwan! Â AIESEC Conference is calling!

Calling for the most ambitious people with limitless creativeness to make AIESEC Conference more than amazing. To ignite the whole spirit of AIESEC in Taiwan, we need the warriors to showcase the spirit with the conference!

The role is never just an organizing committee, we encourage you to think and take yourself as a national leader to inspire the whole entity with passion. Besides, to learn and earn experiences from how to manage and lead the team through the organizing committee. This journey will not be easy but worthwhile. In this Conference Bidding Booklet, you will find the information of all the bidding conferences and the requirements to submit your bid.

We are very excited about releasing this opportunity and looking forward to seeing the best of you in each application

-2018 M&B SC-

2019 National Conference List AIESEC IN TAIWAN 1819

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CONFERENCE LIST 01

2019 0 2 2019 Returnee Seminar Summer National (RS) South & North Conference (sNCF)

2019 National Incoming Preparation Seminar (IPS) 時間待確認 - 可能在5⽉

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2019 Outgoing Preparation Seminar (OPS) South & North 北：6/2 南：6/1

2019 Newbie Conference (NC) South & North 3/9 - 3/10 ⽬前總會釋出之時間

北：3/10 南：3/9

時間待確認 可能在7/28 (Sun.)-8/4 (Sun.)之間

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2019 National Planning Meeting 6/29 - 6/30 有經過更正

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WHO CAN APPLY Base of AIESEC Taiwan Compendium 8.2.1.1.2.4

1. Full membership 2. First year in member in alert 3. More than one cooperate but one of it need to be full membership or first year in member in alert

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SELECTION PROCESS

1/7 第⼀徵開徵

[已更正] 1/13 23:59 第⼀徵 截⽌

1/14 第⼀徵公告 第⼆徵開徵

[已更正] 1/18 23:59 第⼆徵 截⽌

-Reminder⽬前共兩徵，若該會議第⼀徵已有⾄少⼀個分會投遞申 請並且通過，則該會議將不會再開第⼆徵

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SUBMIT RULES 1. All the subjects in application package should be complete to English.

2. Please send all the files in one package(rar/zip file) 3. The application package should be named as the following format: 1819 AIESEC in Taiwan National Conference Application_(Conference Named short)_XXU 4. The deadline for application is  2019/01/13 23:59 5. Please send a package to people below -1819 MCVP Tony (tsungju.lu@aiesec.net) -2018 Meeting & Bid SC (bidforaiesec@gmail.com) 6. The subject of your email should be named the same as the application package.

2019 Summer National Conference AIESEC IN TAIWAN 1819

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2019 SUMMER NATIONAL CONFERENCE Conference Objective 1. 1920 MC on Board 2. 1920 National Strategy Planning (LC Re-plan) Conference Date & Time To Be Confirmed Conference Scale(Number of delegates) To Be Confirmed Conference Special Requirement 1. The main Venue needs to be flat plenary (平坦式場地), no fixed seat but needs the chair.

2. Faci room needed(Must be near main plenary) 3. Prefer plenary and accommodation at the same venue.

4. Night Activity and Special event budget separated with whole conference budget.

5. Need to provide Chair, Agenda Manager, Conference Manager & Faci's accommodation. (including Pre-stay and duration of the whole conference) 6. Need to provide Chair, Agenda Manager, Conference Manager & Faci's Pre-meeting meal (including Pre-stay and duration of the whole conference) 7. OC Team Need to cover the traffic fee during the conference.

P.S. To make it detailed, we take 2019 NPM MOU into reference.

2019 Returnee Seminar (RS) South & North AIESEC IN TAIWAN 1819

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2019 RETURNEE SEMINAR (RS) SOUTH & NORTH Conference Objective To complete EP's journey and develop returnees' leadership by facilitating their IOJ to achieve leadership development.

Conference Date & Time 北：3/10 南：3/9 Conference Scale(Number of delegates) North - 30 South - 30 Conference Special Requirement 1. The main Venue needs to be flat plenary (平坦式場地) , no fixed seat but need chair.

2. Faci room needed(Must be near main plenary) 3. Need to provide meal and accommodation within pre-meeting and the whole conference for the following list: 主席(Chair)、⼤會秘書(Conference Manager)、籌備委員會(OC)、講師 團(Faci team) 4. Need to provide for ⼩隊輔(HomeGroup Faci Team) meal in the whole conference. (except for pre-meeting)

2019 Newbie Conference (NC) South & North AIESEC IN TAIWAN 1819

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2019 NEWBIE CONFERENCE (NC) SOUTH & NORTH Conference Objective 1.Introduction of AIESEC Newbies in spring recruitment Conference Date & Time [⽬前總會釋出資訊] 3/9 - 3/10 Conference Scale(Number of delegates) North - 150 South - 100 Conference Special Requirement 1. The main Venue needs to be flat plenary (平坦式場地) , no fixed seat but need chair.

2. Faci room needed(Must be near main plenary) 3. 3. Need to provide meal and accommodation within pre-meeting and the whole conference for the following list: 主席(Chair)、⼤會秘書(Conference Manager)、籌備委員會(OC)、講師 團(Faci team) 4. Need to provide for ⼩隊輔(HomeGroup Faci Team) meal and accommodation in the whole conference. (except for pre-meeting)

2019 National Incoming Preparation Seminar (IPS) AIESEC IN TAIWAN 1819

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2019 NATIONAL INCOMING PREPARATION SEMINAR (IPS) Conference Objective 1. To make EP equipped with sufficient understanding of AIESEC and our country, Taiwan, preparation for project and mindset for the whole project.

Conference Date & Time To Be Confirmed Conference Scale(Number of delegates) 200 EP Conference Special Requirement 1. The main Venue needs to be flat plenary (平坦式場地) , no fixed seat but need chair.

2. Faci room needed(Must be near main plenary) 3. Need to provide meal and accommodation within pre-meeting and the whole conference for the following list: 主席(Chair)、⼤會秘書(Conference Manager)、籌備委員會(OC)、講師 團(Faci team) 4. Need to provide for ⼩隊輔(HomeGroup Faci Team) meal in the whole conference. (except for pre-meeting)

2019 Outgoing Preparation Seminar (OPS) South & North AIESEC IN TAIWAN 1819

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2019 OUTGOING PREPARATION SEMINAR (OPS) SOUTH & NORTH

Conference Objective 1. The clear expectation for the EPs about the experience he/she has toward the exchange.

2. Precise alignment of responsibility between EP and sending entity.

3. The clear understanding of culture for EP. 4. Leadership development kicks off.

Conference Date & Time 北：6/2 南：6/1 Conference Scale(Number of delegates) North - 200 South - 200 Conference Special Requirement 1. The main Venue needs to be flat plenary (平坦式場地) , no fixed seat but need chair.

2. Faci room needed(Must be near main plenary) 3. Need to provide meal and accommodation within pre-meeting and the whole conference for the following list: 主席(Chair)、⼤會秘書(Conference Manager)、籌備委員會(OC)、講師團(Faci team) 4. Need to provide for ⼩隊輔(HomeGroup Faci Team) meal in the whole conference. (except for pre-meeting)

2019 National Planning Meeting AIESEC IN TAIWAN 1819

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2019 NATIONAL PLANNING MEETING Conference Objective 1. LC Re-plan Communication 2. Mid-term review (Team/ Performance/ Talent/ Finance) Conference Date & Time [已更新] 6/28 - 6/29 （原訂6/8 - 6/9） Conference Scale(Number of delegates) LC EB (80) Conference Special Requirement 1. The main Venue needs to be flat plenary (平坦式場地) , no fixed seat but need chair.

2. Faci room needed(Must be near main plenary) 3. Need to provide at least 2 options of accommodation for the delegates.

4. Need to provide Chair, Agenda Manager, Conference Manager & Faci's accommodation. (including Pre-stay and duration of the whole conference) 5. Need to provide Chair, Agenda Manager, Conference Manager & Faci's Pre-meeting meal (including Pre-stay and duration of the whole conference) 6. OC Team Need to cover the traffic fee during the conference.

P.S. To make it detailed, we take 2019 NPM MOU into reference.

Application Questionnaires AIESEC IN TAIWAN 1819

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APPLICATION QUESTIONNAIRES-1 The motivation for conference bidding 1. Please describe the bidding motivation of the conference your LC is going to bid?

2. List 3 MOS(Measure of Success) of this conference?

3. As an OCP, what’s your expectation of OC Team?

Reality Sensing What will be the biggest challenge your OC team or LC will face?

List down 3 pros and cons (each) if your LC bid the Conference Experience of holding Please list down the conference that your LC have held in recent 3 years with the following content : (a)Conference Name (b)Term of hosting (c) The financial status of the conference(Earning or Deficit/and its amount) (d)Partnerships (Current existed and potential)

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APPLICATION QUESTIONNAIRES-2

The human resource of OC team Please propose : 1. Please draw the structure of OC team(OCP and OC FN are required).

2. Please describe the JD of each position of OC team.

3. Please note down the experience related to holding the conference of every OC 4. Please provide the timeline of recruitment of OC Team.

P.S. OCP needs to attend bidding event to present rough concept of the conference (LCP can be OCP Proxy).

Logistic proposal for the conference Please propose : 1. Please provide at least 2 possible venues for the conference, including information about possible main plenary, location and price 2. Accommodation of bidding conference (sNCF only)Â

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APPLICATION QUESTIONNAIRES-3

Financial 1. Please show the budget with worst, ideal and best case scenario of the conference and explain the possible risks 2. Please show the maximum cash amount of your LC which can be turnover to support conference operation.

3. The Budget should include Conference Venue, the required cover cost (e.g. transportation of MC) P.S. Please attach the budget proposal in the application.

Timeline 1. Please provide OC timeline for this conference.

(From successful bidding day to conference start, which should include promotion, sponsorship management, MC communication, and OC execution.)

2. Please provide the timeline of recruitment of OC Team.

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SPECIFIC QUESTIONNAIRES-SNCF

MC-OC Stakeholder Management What's the ideal position between MC and OC team communication to support conference happen?

External Relations 1. Present a plan with possible partners and sponsors for the conference.

2. What's your goal of cash sponsorship for the Summer National Conference?

3. What’s the market value of Summer National Conference for external to support in cash/ in kind of sponsorship?

4. Please list down the potential partner and concrete target purpose of this conference (e.g. cash amount, Material, sponsorship amount and so on.

Other Requirements for Every Conference AIESEC IN TAIWAN 1819

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DISCHARGE(CLOSING) REPORT PREPARATION

TO BE DISCHARGED, THE OC TEAM NEEDS TO SUBMIT THE FOLLOWING DOCUMENTS FOR CLOSING REPORTS

Budget Follow-up Income and expense statement List of external contacts taken for the conference An evaluation of the conference

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THE SPECIFIC REQUIREMENTS FOR EVERY CONFERENCE

Insurance Please cooperate with 偉哲哥（若需申請保險，請找偉哲哥）

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CONFERENCE IS CONTAGIOUS IMPACT A good conference showcase LC, An Excellent Conference generate leadership entity

Meeting and Bid SC bidforaiesec@gmail